1 SECOND MODIFICATION OF AGREEMENT NO. 10257 (CCS)
This Second Modification of Agreement Number 10257 (CCS) (“Second Modification”), entered into as of _________________(“Execution Date”), by and between the City of Santa Monica, a municipal corporation (“City”), and Governmentjobs.com dba NEOGOV (“NEOGOV”) is made with reference to the following:
RECITALS
A. On or about May 12, 2016, the City and NEOGOV entered into Agreement Number 10257 (CCS) for job applicant tracking software services, through the Insight Enterprise Software License Subscription (“Original Agreement”).
B. On or about June 4, 2018, the City and NEOGOV entered into a First Modification of Agreement Number 10257 (CCS) (“First Modification”) to extend the contract term and increase the contract value. The Original Agreement and First Modification may be referred to collectively herein as “the Agreement.” C. The City and NEOGOV desire to modify the Agreement to extend the contract term, include additional services to be performed by NEOGOV, and increase the contract price to pay for those additional services.
TERMS AND CONDITIONS
Now, therefore, the undersigned parties do hereby mutually agree to modify the Agreement as follows:
1. Section 1 of the Agreement entitled “Term” shall be deleted in its entirety and replaced with the following paragraph:
Term. This Agreement begins on the Execution Date and terminates on May 12, 2021, unless terminated earlier as set forth in the Original Agreement or extended by the parties in writing.
2. Section 2 of the Agreement entitled “NEOGOV Services” shall be modified by adding the following paragraph:
Additional Services. NEOGOV will perform all of the additional services (“Additional Services”) described in Exhibit A-2, Scope of Services. NEOGOV will complete the Additional Services in accordance with Exhibit B-2, Budget.
3. Section 4 of the Agreement entitled “Compensation” shall be modified by adding the following sentences:
The City will compensate NEOGOV for the Additional Services in an amount not to exceed $71,634, as set forth in Exhibit B-2. The total compensation for services pursuant to the Original Agreement, the First Modification, and this Second Modification shall not exceed $165,069.
DocuSign Envelope ID: E6ADC891-E685-4440-B1B3-9F047F099F6C 4/2/2019
2 4. Exhibit A-2 and Exhibit B-2 attached hereto are incorporated herein by this reference.
5. Except as expressly modified by this Second Modification, all other terms and conditions of the Agreement shall be and remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Second Modification as of the date and year first written above.
ATTEST:
______________________________
DENISE ANDERSON-WARREN
City Clerk
APPROVED AS TO FORM:
______________________________
LANE DILG
City Attorney
CITY OF SANTA MONICA,
a municipal corporation
By: ______________________________
RICK COLE
City Manager
ABC Corporation
#VENDOR
By: _______________________________
DocuSign Envelope ID: E6ADC891-E685-4440-B1B3-9F047F099F6C City Attorney
3/25/2019
Lane Dilg
John Closs
Controller
NEOGOV
3/25/2019
Rick Cole
City Manager
4/2/2019
Denise Anderson-Warren
City Clerk
4/4/2019
3 Exhibit A-2
Scope of Services
Two annual renewal terms for Insight Enterprise Software License:
Term
5/13/2019-5/12/2020
5/13/2020-5/12/2021
One-time set up and two annual renewals of Onboard (ON) Subscription License.
Statement of Work
1.0 Onboard (ON)
Onboard (ON) is designed to facilitate the onboarding process for new hires. As described below, NEOGOV maintains standard forms as part of the annual subscription.
A subscription to Onboard (ON) will include the following functionality:
Electronic Employee File
Federal I9 and W4 forms
Task Manager
Employee data upload
Build your own Onboarding forms*
*Onboard (ON) includes Federal I9 standard forms that are updated annually and Federal W4 forms updated every 2-4 years. Additional forms or form maintenance is available from NEOGOV at the following cost. Background forms $295 per form
Dynamic Forms $195 per form
Updates to existing forms $200 an hour
2.0 NEOGOV Integrations
NEOGOV offers Standard Integrations as well as platform APIs for third party system integration(s). A subscription to Standard Integrations includes the following:
Conduct project scope, review integration plan, discuss timeline, and set schedule for required meetings
Annual maintenance by NEOGOV
Note: NEOGOV APIs are to be configured directly by the City using NEOGOV documentation. If required, professional services may be included by NEOGOV to help define and validate scope, business requirements, timelines, and associated costs (if applicable).
DocuSign Envelope ID: E6ADC891-E685-4440-B1B3-9F047F099F6C 4 Setup and Implementation
The following activities will be conducted as a part of the Services:
The City to review the project kick-off tutorial for information on the project timeline, deliverables, and establish project expectations. NEOGOV will work with City staff to understand the existing processes as well as other workforce business practices where applicable.
NEOGOV will establish the City’s production environment. All NEOGOV products will be implemented off-site. Customer may integrate NEOGOV solutions with other systems using standard NEOGOV integration tools, web services and/or flat files. The specifications and scope must be defined prior to agreeing to a timeline or price.
Following NEOGOV product rollout, NEOGOV and the City will conduct two post go-live conference call(s) (if scheduled) to ensure that the rollout was completed successfully and that any production questions are addressed promptly.
Training
NEOGOV training is available online (web-based, pre-built, content). NEOGOV’s pre-built, online training consists of a series of web courses as well as a series of hands-on exercise designed to introduce the standard features and functions and may be used as reference material by City staff following training to conduct dayto-day activities. The pre-built, online training includes exercises that are designed to be flexible enough to allow staff led training sessions internally to introduce user-specific requirements and processes for staff to learn the system as closely as possible to actual processes after go-live.
Annual Recurring Fees:
The City shall pay all annual recurring Fees (including for any NEOGOV Integrations) for the Initial Term within 30 days of the date of contract execution.
Setup and Implementation Fees:
The City shall pay all Setup and Implementation Fees within 30 days of the date of contract execution.
Training Fees:
Customer shall pay all training Fees within 30 days of the date of contract execution.
DocuSign Envelope ID: E6ADC891-E685-4440-B1B3-9F047F099F6C 5 Exhibit B-2
Budget
The City will compensate NEOGOV for two annual renewal terms of Insight Enterprise Software License.
Term Renewal Amount
5/13/2019-5/12/2020 $19,832.50
5/13/2020-5/12/2021 $19,832.50
The City will compensate NEOGOV for one time set-up and two annual renewals of Onboard (ON)
Initial Term: ON one time setup: and prorated term: 4/1/19 – 6/30/19 ON Annual Term 2: 7/1/19 – 6/30/20
ON Prorated Term 3: 7/1/20 – 5/12/21
Line Description1 ON Prorated Term
(4/1/19 – 6/30/19)
Non-Recurring
Fees
1. Onboard (ON) Subscription $6,300.00
2. Setup and Implementation $5,000.00
3 Standard Online Training (Cost waived if onsite training option is selected)Waived
4. 4 Days of Consecutive Onsite Training/System Setup NA $10,000.00
5. NEOGOV Integrations Subscription & Setup Not Included Not Included Sub Total: $6,300.00 $15,000.00
Total Due Now: $21,300.00
Line Description1 Onboard Annual Term
(7/1/19 – 6/30/20)
1. Onboard (ON) Subscription $25,200.00
Line Description1 Onboard Prorated Term
Fee2
(7/1/20 – 5/12/21)
1. Onboard (ON) Subscription $22,050.00
DocuSign Envelope ID: E6ADC891-E685-4440-B1B3-9F047F099F6C