Agenda packet, second session — Santa Monica City Council, March 22, 2022 (part 1 of 5)

City of Santa Monica
City Council Meeting
AGENDA

SUE HIMMELRICH
MAYOR

LANA NEGRETE KRISTIN MCCOWAN

COUNCILMEMBER MAYOR PRO TEM

GLEAM DAVIS PHIL BROCK

COUNCILMEMBER COUNCILMEMBER

CHRISTINE PARRA OSCAR DE LA TORRE

COUNCILMEMBER COUNCILMEMBER

DAVID WHITE

CITY MANAGER

JOSEPH LAWRENCE

INTERIM CITY ATTORNEY

DENISE ANDERSON-WARREN

CITY CLERK

STANDARDS OF BEHAVIOR THAT PROMOTE CIVILITY AT ALL PUBLIC MEETINGS:
• Treat everyone courteously; • Give open-minded consideration to all viewpoints; • Listen to others respectfully • Focus on the issues and avoid personalizing debate; • Exercise self-control • Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions
Meetings are broadcast live on CityTV cable channel 16, on the internet at santamonica.gov, and can be live streamed at https://primetime.bluejeans.com/a2m/live-event/ejwfqbjh or Toll-Free Dial-In Number 1 (800) 520-9950 (US), PIN 5137932 #. Cable television re-broadcasts air on Thursday and Saturday at 11:30 AM. The agenda will air on CityTV on Saturday and Sunday at 11:00 AM and 6:00 PM, and on Monday and Tuesday at 12:30 PM and 6:00 PM.

City of Santa Monica Generated: 3/24/2022 4:58 PM Page 2

RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS (Resolution No.11172 (CCS))

WAYS TO PROVIDE PUBLIC COMMENT
If you are interested in providing public comment at a City Council meeting, there are several ways to participate:
(1) Written public comment. In lieu of oral public comment, the public is strongly encouraged to submit written public comment on agenda items via email to [email protected]. Written public comment submitted before 2:00 pm on the day of the meeting will be available for online viewing. Please note the agenda item number in the subject line of your written comments. (2) Oral public comment. Additionally, effective January 26, 2021, and until COVID-19 restrictions are lifted, oral public comment on agenda items can be provided remotely. If you want to provide public comment on a particular agenda item, you can call by phone at (310) 312-8173 when the caller queue opens for the agenda item on which you wish to comment. The caller queue for an agenda item will not open until just before the item is called and will then remain open until the first five public comments are heard. Donation of time and electronic presentation materials will not be permitted while meetings are conducted via teleconference.

Oral public comment from any one individual is limited to a total of 6 minutes per City Council meeting, with a maximum of 2 minutes per agenda item; under some circumstances, Council may change the maximum to 1 minute per agenda item.

ORDER OF BUSINESS (may not be changed except by majority vote of the City Council.)

1. Closed Session.

2. Special Agenda Items (City Manager’s Report
Commendations, Presentations, etc.).

3. Consent Calendar (All items considered in one
motion unless removed by a City Councilmember for
discussion. Public comment shall be heard prior
to City Council discussion).

4. Study Session.

5. Continued Items.

6. Administrative Proceedings.

7. Ordinances:
• 1
st Reading
• 2
nd Reading

8. Staff Administrative Item.

9. Public Hearings.

10. Reports of Boards and Commissions.

11. Resolutions.

12. Written Communications (other than
Reports of Commission and Officers).

13. Councilmember Discussion Items.

14. Public Input (members of the public may
address the City Council only on items
not on the agenda, but within the subject
matter jurisdiction of the City)
Agendas and reports are accessible on the City's webpage at smgov.net/council/agendas. They are also available at the City Clerk's Office and in alternate formats upon request. For a free email subscription to the City Council Agendas, please contact the City Clerk’s Office at (310) 458-8211 or [email protected].

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

City of Santa Monica Generated: 3/24/2022 4:58 PM Page 3

AGENDAS

CITY OF SANTA MONICA

REGULAR MEETING

CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 250, PURSUANT
TO EXECUTIVE ORDER N-29-20
TUESDAY, MARCH 22, 2022
MEETING BEGINS AT 5:30 PM
Pursuant to Assembly Bill No. 361 signed by, Governor Gavin Newsom, the meeting can be viewed at: Streaming at https://www.smgov.net/content.aspx?id=4292 LIVE STREAM (Chrome Browser Recommended):
https://primetime.bluejeans.com/a2m/live-event/ejwfqbjh LIVE STREAM:
https://primetime.bluejeans.com/a2m/live-event/ejwfqbjh

AND TOLL-FREE DIAL-IN NUMBER
1 (800) 520-9950 (US), PIN 5137932 #
WAYS TO PROVIDE REMOTE PUBLIC COMMENT:

Written public comment can be submitted via email to [email protected].

Written comments received prior to 2:00 pm on the day of the meeting will be available online. Please note the agenda item number in the subject line of your written comments.

If you decide you want to speak on a particular agenda item, please call (310) 312-8173 once the caller queue for the agenda item opens. Please note that the caller queue for each agenda item will not open until just before the item is called and will close after the first five public comments are heard.

In an effort to reduce the risk of spreading Coronavirus (COVID-19), only members of the City Council and City Staff will participate in person at City Hall. The meeting will be broadcast on CityTV Channel 16 and streaming on the City’s website and YouTube channel as normal, but individuals may also join the teleconference via other methods listed above.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council. In accordance with Charter section 615, the adoption of City of Santa Monica Generated: 3/24/2022 4:58 PM Page 4 all ordinances and resolutions shall be by reading of title only unless a Councilmember present dissents.)

1. CLOSED SESSIONS

1.A. Conference with Legal Counsel – Anticipated Litigation – Initiation of litigation pursuant to § 54956.9(d)(4): One Matter

1.B. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1):

Alejandra Garcia, et al. v. City of Los Angeles, et al., Los Angeles Superior Court Case No. 21STCV07940

1.C. Conference with Legal Counsel – Anticipated Litigation: Anticipate significant exposure to litigation Pursuant to Government Code Section 54956.9(d)(2): 6th Cycle (2021-2029) Housing Element

1.D. Conference with Real Property Negotiator: Government Code Section 54956.8; Property: 380 Santa Monica Pier, Santa Monica, CA. City Negotiators: Elana Buegoff, Pier and Beach Administrator, and Allan Kotin, Allan D. Kotin and Associates. Under Negotiation: Interests in Real Property, ground lease.

Owner: EPR Parks, LLC. Owner’s Negotiators: Kieran Burke of Premiere Parks, LLC, and Jeff Klocke, Vice President/General Manager, Pacific Park

1.E. Conference with Real Estate Negotiators pursuant to Government Code Section 54956.8:

Property: Barnard Park Villas, 3356 Barnard Way, Santa Monica, California; City Negotiators: Andy Agle, Director of Community Services; Tim Bretz, Keyser Marston Associates;
Owner of Record: Barnard Park Villas, Ltd.;
Under negotiation: Option to Purchase.

1.F. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1):

Wolfgang Mountford v. City of Santa Monica, U.S. District Court Case No. 2:20- CV-07220-MCS (Ex)

1.G. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Gov. Code Section 54956.9(d)(1): Unfair Practice Charge, Municipal Employees Association v. City of Santa Monica, Public Employment Relations Board, Case No. LA-CE-1510-M.

1.H. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Gov. Code Section 54956.9(d)(1): Unfair Practice Charge, Administrative Team Associates v. City of Santa Monica, Public Employment Relations Board, Case No. LA-CE-1495-M.

1.I. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Gov. Code Section 54956.9(d)(1): Unfair Practice City of Santa Monica Generated: 3/24/2022 4:58 PM Page 5 Charge, Administrative Team Associates v. City of Santa Monica, Public Employment Relations Board, Case No. LA-CE-1507-M.

1.J. Public Employee Appointment:

Title – City Attorney, Interim City Attorney

1.K. Conference with Labor Negotiator: Government Code Section 54957.6 -- Agency Designated Representatives: City Manager David White and Chief People Officer Lori Gentles; Bargaining Units: ATA-Administrative Team Associates; IBT-California Teamsters Local 911; FEMA-Santa Monica Fire Executive Management Association; FIRE-Santa Monica Firefighters Local 1109 IAFF; MEA-Municipal Employees Association; AFSCME Local 4819, Management Team Association; PALSSU-Public Attorneys’ Legal Support Staff Union; PAU- Public Attorneys Union; POA-Santa Monica Police Officer Association; SMART TD-The International Association of Sheet Metal, Air, Rail, and Transportation Division, Local 1785; STA- Supervisory Team Associates; Coalition of Santa Monica City Employees.

The following is the order of business for items to be heard no earlier than 6:30 p.m.

2. SPECIAL AGENDA ITEMS

2.A. City Manager Report

3. CONSENT CALENDAR
(All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

3.A. Award Request for Proposal #290 and enter into Agreement with Steer for Administration of Transportation and Outreach Services for the Santa Monica Transportation Management Organization
Recommended Action
Staff recommends that the City Council:

1. Award RFP #290 Santa Monica Transportation Management Organization to Steer, a Los Angeles-based corporation, for the provision of professional services for the operation of a city-wide Transportation Management Organization;

2. Authorize the City Manager to negotiate and execute an agreement with Steer in an amount not to exceed $750,000 for three years, with two additional one-year renewal options of $250,000, for a total amount not to exceed $1,250,000 for a total of five years, with future year funding contingent on Council budget approval; and

3. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of the report.

3.B. Adoption of Statement of Official Action (STOA) for Shore Hotel Appeals City of Santa Monica Generated: 3/24/2022 4:58 PM Page 6 Recommended Action
Staff recommends that City Council approve the attached Statement of Official Action denying appeal 21ENT-0167, approving appeal 21ENT-0163, and approving Conditional Use Permit 19ENT-0397 to allow for the expansion and reconfiguration of the Shore Hotel and changes to its operation and available amenities.

3.C. Approval of Second Modification to Contract #10419 (CCS) with Infor Global Solutions for the Computerized Maintenance Management System for the Public Works Department
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a second modification to Contract 10419 (CCS) with Infor Global Solutions for the Computerized Maintenance Management System (CMMS) agreement with the Water Resources Division for the Public Works Department. This modification is made as an exception to the competitive bidding process pursuant to Section

2.24.250 (b) to extend the agreement for an additional year in the amount of $66,000, for a total amount not to exceed $989,334 for a total contract term of twenty-two years.

3.D. Approval of First Modification of Lawyer-Client Retainer Agreement for Liebert Cassidy Whitmore for Personnel Related Legal Services
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to Contract No. 10461 (CCS) with Liebert Cassidy Whitmore (LCW), a California-based law firm, to extend the term of the agreement for one year and increase the compensation by $300,000, for personnel-related legal services for the entire city, managed by the City Attorney’s Office. This modification will result in an amended agreement providing for a six-year contract with a new total estimated amount not to exceed $2,175,000, with future year funding contingent on Council budget approval.

3.E. Adoption of Resolution for AB 361 Findings Regarding Teleconference Meetings
Recommended Action
Staff recommends that the City Council adopt a resolution making the findings required by AB 361 to continue teleconference meetings of the City Council and City Boards, Commissions, and Task Forces through April 22, 2022.

3.F. Award Professional Services Agreement to KPFF Consulting Engineers to Design the Beach Bike Path Ramp Connection to Santa Monica Pier Recommended Action
Staff recommends that the City Council:

1. Award RFP #2447 to KPFF Consulting Engineers to provide design services, develop construction documents, and provide engineering support during the construction of the Beach Bike Path Ramp Connection to Santa Monica Pier Project for the Public Works Department;
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2. Authorize the City Manager to negotiate and execute a professional services agreement with KPFF Consulting Engineers, in an amount not to exceed $248,336 (including a 10% contingency);

3. Authorize the City Manager to issue any necessary modifications to complete additional work within contract authority.

3.G. City Council - Special Meeting - Mar 13, 2022 10:30 AM

4. STUDY SESSION
No items

5. CONTINUED ITEMS
No items

6. ADMINISTRATIVE PROCEEDINGS
No items

7. ORDINANCES
(Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption.)

7.A. Second Reading and Adoption of an Ordinance Modifying SMMC 7.12.170 to Add Water Recycling Requirements
Recommended Action
Staff recommends that the City Council waive reading in full and adopt the attached Ordinance.

7.B. Introduction and Adoption of Emergency Interim Zoning Ordinance Extending Planning Permit Timeframes
Recommended Action
Staff recommends that the City Council introduce and adopt an Emergency Interim Zoning Ordinance to Extend Interim Zoning Regulations Amending Santa Monica Municipal Code Section 9.37.070 to Extend Permit Timeframes Due to Unavoidable Delays Caused by the COVID-19 Pandemic and to Further Economic Recovery Efforts.

8. STAFF ADMINISTRATIVE ITEMS

8.A. Appointment of Interim City Attorney and Authorization to Negotiate and Execute Agreement - New item received 3/18/2022
Recommended Action
Staff recommends that Council:

1. Appoint Susan Cola as Interim City Attorney commencing April 6, 2022; and, City of Santa Monica Generated: 3/24/2022 4:58 PM Page 8

2. Authorize the Mayor to negotiate and execute an employment agreement with Ms. Cola for her service as Interim City Attorney.

9. PUBLIC HEARINGS

9.A. Adoption of Resolutions and Introduction and First Reading to Adopt the Providence Saint John's Development Agreement - New item received 3/18/2022
Recommended Action
It is recommended that the City Council take the following actions:

1. Adopt a resolution certifying the Final Environmental Impact Report (FEIR) for the Third Amendment to the Development Agreement and Providence Saint John’s Health Center Phase Two Master Plan in accordance with CEQA;

2. Adopt a resolution adopting a Statement of Overriding Considerations to support approval of the Third Amendment to the Development Agreement and Providence Saint John’s Health Center Phase Two Master Plan based upon the FEIR and other information provided in the record and adopting a Mitigation Monitoring and Reporting Program;

3. Adopt a resolution repealing the 1988 Hospital Area Specific Plan and amending the 2010 Land Use and Circulation Element of the General Plan to modify references to the 1988 Hospital Area Specific Plan;

4. Adopt a resolution approving the Providence Saint John’s Health Center Phase Two Master Plan;

5. Introduce an ordinance for first reading to adopt the Third Amendment to the Development Agreement for the Providence Saint John’s Health Center Phase Two Master Plan;

6. Adopt a Statement of Official Action approving Tentative Tract Map 82302; and

7. Adopt a Resolution of Intent declaring the Council’s intent to vacate a portion of 21st Street between Santa Monica Boulevard and Broadway upon dedication of new public streets to be located on Saint John’s South Campus.

10. REPORTS OF BOARDS AND COMMISSIONS
No items

11. RESOLUTIONS
No items

12. WRITTEN COMMUNICATIONS OTHER THAN REPORTS OF COMMISSION AND

OFFICERS
No items

13. COUNCILMEMBER DISCUSSION ITEMS
City of Santa Monica Generated: 3/24/2022 4:58 PM Page 9

13.A. Request of Mayor Himmelrich, Mayor Pro Tem McCowan and Councilmember de la Torre that the City Council oppose the “Taxpayer Protection and Government Accountability Act,” a proposed ballot initiative co-sponsored by the California Business Roundtable. The measure would make it harder for governments and municipalities to administer local taxes and fees and limit the ability to bring forward citizen initiatives. Should the initiative garner enough signatures to be placed on the November 2022 ballot, a letter of opposition from the City would be sent to the California Attorney General registering the Council’s Official opposition.

13.B. Request of Councilmember Negrete, Mayor Pro Tem McCowan, and Councilmember Brock that the City Council support the “The Arts and Music In Schools – Funding guarantee Accountability Act,” a proposed ballot initiative co-sponsored by the Californians for Arts and Music Education in Public School that will increase funding for arts and music education programs in California public schools without raising taxes. The City Council also requests the City Manager issue a press release as soon as possible indicating the City Council’s support for the proposed ballot initiative and should the initiative garner enough signatures to be placed on the November 2022 ballot, a letter of support from the City would be sent to the California Attorney General registering the City Council’s Official support.

14. PUBLIC INPUT
(Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.) Written Comment

ADJOURNMENT
Agendas and reports are accessible on the City's webpage at www.smgov.net/council/agendas. They are also available at the City Clerk's Office and in alternate formats upon request. For a free email subscription to the City Council Agendas, please contact the City Clerk’s Office at (310) 458-8211 or [email protected].

Members of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401 or to [email protected]. Written comments received from the public by 2 PM on the day of the City Council meeting will be distributed to the City Council prior to the meeting and posted online.

City Hall and the Council Chamber are wheelchair accessible. If you require any special disability related accommodations (i.e. sign language interpreting, access to an amplified sound system, etc.), please contact the City Clerk’s Office at (310) 458-8211 or TDD: (310) 917-6626 at least 3 days prior to the scheduled meeting.

City of Santa Monica Generated: 3/24/2022 4:58 PM Page 10 Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

Santa Monica Blue Bus Lines #2, #3, #5, #9 and the EXPO Line serve City Hall. Parking is available on Main Street, on Olympic Drive, and in the Civic Center Parking Structure (validation free).

City Council
Report
City Council Meeting: March 22, 2022
Agenda Item: 1.K
1 of 1
To: Mayor and City Council
From: Joseph Lawrence, Interim City Attorney, City Attorney's Office, Administration Subject: Conference with Labor Negotiator: Government Code Section 54957.6 -- Agency Designated Representatives: City Manager David White and Chief People Officer Lori Gentles; Bargaining Units: ATA-Administrative Team Associates; IBT-California Teamsters Local 911; FEMA-Santa Monica Fire Executive Management Association; FIRE-Santa Monica Firefighters Local 1109 IAFF; MEA-Municipal Employees Association; AFSCME Local 4819, Management Team Association; PALSSU-Public Attorneys’ Legal Support Staff Union; PAU- Public Attorneys Union; POA-Santa Monica Police Officer Association; SMART TD-The International Association of Sheet Metal, Air, Rail, and Transportation Division, Local 1785; STA- Supervisory Team Associates; Coalition of Santa Monica City Employees.

Prepared By: Bradley Michaud, Legal Operations Coordinator Approved Forwarded to Council

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City Council
Report
City Council Meeting: March 22, 2022
Agenda Item: 2.A
1 of 1
To: Mayor and City Council
From: Denise Anderson Warren, City Clerk, Special Agenda Items Subject: City Manager Report
Prepared By: Christopher Smith, Assistant to the City Manager Approved Forwarded to Council

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City Council
Report
City Council Meeting: March 22, 2022
Agenda Item: 3.A
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To: Mayor and City Council
From: Edward F King, Director, Mobility (DOT)
Subject: Award Request for Proposal #290 and enter into Agreement with Steer for Administration of Transportation and Outreach Services for the Santa Monica Transportation Management Organization
Recommended Action
Staff recommends that the City Council:

3. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of the report.

Summary
Santa Monica’s Transportation Management Organization (TMO) advances the community’s mobility goals by promoting more sustainable and active transportation options like biking and walking while reducing pollution from traditional vehicles. The opening of the Expo (now renamed E) Line, coupled with updates to the City’s Transportation Demand Management Ordinance, served as the catalyst for establishing the TMO in 2016. Steer was selected to manage the City’s TMO after a competitive RFP process and, since that time, has successfully provided services for Santa Monica employers, residents, and visitors.

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Since the launch, the transportation landscape has seen dramatic shifts. The first major shift was the introduction of new options like shared use mobility, on-demand transit services, and corporate shuttles. The second and more recent shift has been widespread change in travel behaviors associated with the COVID-19 pandemic (increase in telework and decrease in transit, carpooling, biking, and walking) coupled with quickly rising gas prices and renewed demand for transit, carpooling, biking and electric bicycles and automobiles). In this rapidly changing landscape, it is necessary to have a public-facing outreach and engagement resource to increase awareness and assistance for those traveling to, from, and within Santa Monica. As a representative membership organization of employers, residents, and other stakeholders, the TMO works with the City to align efforts to achieve the City’s established trip reduction targets.

Discussion
Transportation Management Organizations (TMOs) are a popular mechanism for cities, businesses, residents, and local stakeholders such as bike and pedestrian groups to collaborate on developing, delivering, marketing, and promoting transportation solutions. Typically, TMOs are public/private partnerships that complement the regulatory and enforcement body (City) by providing outreach and customer service to employers, employees, and residents trying to shift away from single occupancy vehicles (SOVs) as the primary mode for commuting. The primary mission of most TMOs is to coordinate with local businesses, employees, and public agencies to enhance access and mobility for the stakeholders they represent.

In June 2015, the City’s Transportation Demand Management Ordinance was updated to include higher vehicle trip reduction standards for employers and developers. Achievement of trip reduction standards is evaluated by measuring the number of employees arriving at the worksite in relationship to the number of vehicles arriving at a worksite, referred to as Average Vehicle Ridership (AVR). AVR is captured through annual commute surveys as outlined in the TDM Ordinance.

Initially the citywide AVR target was 1.5, but with the introduction of the Expo (renamed E) line, the targets were increased and now range from 1.6 - 2.2, based on

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proximity to transit. To help employers and developers attain the increased AVR targets, the City entered into a contract with Steer in January 2016 to develop and activate a citywide Transportation Management Organization (TMO).

Since 2016, Steer has successfully built relationships and worked with more than 150 Santa Monica employers, trained 80 Employee Transportation Coordinators, and distributed over 1,000 TAP cards. The TMO worked with employers to shift the way their employees commute to work from 63% of employees traveling in single occupancy vehicles to 59% of employees traveling in single occupancy vehicles by year three (FY18/19) and to 42% by the end of year four (FY19/20). Due to shelter at home orders during the COVID-19 pandemic, there was a substantial increase in teleworking at the end of FY19/20 which impacted commute patterns (the drop in drive alone trips from 59% to 42% was coupled with an increase in telework from 4% to 18%).

In addition to providing employee-focused services, the TMO developed and distributed more than 370 New Resident Welcome Packets as part of an outreach pilot program to influence and encourage more multi-modal transportation usage.

The packets were distributed to new residents of downtown apartments and included

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a pre-loaded TAP card for regional public transportation and information about lastmile shared mobility options such as bikes and scooters.

While TMO engagement efforts such as educational programming, workplace events, trainings and technical assistance yielded a reduction in SOV trips throughout the City of Santa Monica, there has been a marked increase in drive alone trips by employers with staff who commuted in 2020. Table 1 shows the shifts in drive alone mode splits for several local employers who continued to work in person. As employers and employees establish return to work and hybrid work patterns and employees grapple with increasing gas prices, the TMO will be instrumental in facilitating a return to sustainable and affordable commute behaviors.

Table 1: 2016-2020 Large Employer Drive Alone Mode Split during the AM Commute Period
Employer 2016 2017 2018 2019 2020
Snyder-Diamond 75% 46% 44% 50% 57%
Pacific Park 38% 32% 30% 30% 48%
Providence Saint John's Hospital 64% 50% 55% 53% 68%
Whole Foods (2201 Wilshire) 44% 60% 39% 43% 80%
In May 2021, the City published a request for proposals for continued TMO services and received one proposal. While no other proposals were received, staff did hear from transportation consultants that they would not be submitting a proposal because Steer is currently providing TMO services for a significant number of jurisdictions in Southern California (see Attachment A for regional TMO services provided by Steer). With 90% of Santa Monica’s workforce living outside of the City boundaries, Steer is uniquely situated to leverage their regional perspective and create greater opportunities for policy and programmatic alignment to meet regional SOV reduction goals.

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In November 2021, the City’s internal auditor, Moss Adams, presented their recommendations of the Mobility Division review, which suggested that staff “revise the contract with the TMO to define performance measures that align with City goals and better leverage the TMO Advisory Committee to achieve objectives.” In response to the audit recommendations, City Staff and the TMO are modifying and enhancing performance measures that will be reported on a quarterly and annual basis. Staff will also work with key stakeholders to refine the governance structure of the Advisory Committee, which was another Moss Adams recommendation.

Key Performance Metrics for the TMO will be determined at the beginning of each contract year with input from City staff and the Advisory Committee and will cover:
• Activities (quantification of the TMO employer program marketing and outreach efforts)
• Awareness (indicators that assess exposure and understanding of the City’s TDM Ordinance and TMO programming directed at promoting access to nonSOV transportation modes) • Participation (increased participation in the employer program and related events aimed to facilitate use of non-SOV transportation modes) • Impacts (measuring shifts from drive alone trips to non-SOV modes).

Members of the 26-member advisory committee serve permanent or two-year terms depending on the position. The committee structure includes six organizations with developer agreements (Employer and Residential); six employers (three large, two small, one hotel); three local business organizations; three resident/advocacy organizations; three mobility service providers including Big Blue Bus and LA Metro; four non-Big Blue Bus City staff representatives from the Mobility division, Economic Development, and Office of Sustainability and the Environment; and a Santa Monica Malibu Unified School district representative.

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With the reopening of the State’s economy, local and regional traffic volumes are reaching pre-pandemic levels. A robust regional transportation network coupled with education and outreach is essential to providing equitable and inclusive multi-modal transportation access for the City’s diverse workforce. As the local economy rebounds from the challenges brought on by the pandemic, employers’ ability to attract and retain staff is key to Santa Monica remaining a desirable place for people to live, work and play. Now, more than ever, the commute plays a significant role in attracting and retaining employees and the TMO will lead the City’s efforts to improve employee commutes and support sustainable travel by residents and visitors.

Past Council Actions
Meeting Description
1/26/2016
(Attachment B)
Council authorized the City Manager to execute a contract with Steer for the development and activation of a Santa Monica Transportation Management Organization.

Consultant Selection
The City undertook a competitive process, publishing a Request for Proposals (RFP).

In accordance with City Charter and Municipal Code provisions, staff published the Request for Proposals on the City’s Online Bidding Site.

Best and Only Bidder Steer
Submittals Received Selection Criteria
Steer $250,000 Municipal Code SMMC 2.24.190
Evaluation Criteria Experience & expertise: Multi-year partnership with Steer as part of relationship-building with City staff and local employers.

Comprehensive design of materials and marketing for programs and incentives to support multi-modal transportation options for daily commuting. Demonstrated value in regional synergies with different municipalities, close collaboration, and institutional knowledge of Santa Monica TDM programs. The proposals were evaluated based on the criteria in SMMC 2.24.190, including experience, references, work plan and timelines, project team, price, sample marketing materials, and flexibility and responsiveness of the proposal.

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RFP Data
Date Posted Posted On
Advertised In
(City Charter & SMMC)
Vendors
Downloaded
Date Publicly
Opened
05/17/2021 City's Online
Bidding Site Santa Monica Daily Press 25 06/11/2021
Justification to Award
Steer is recommended as the best bidder because they demonstrated a clear understanding of the scope of services, met the City’s cost requirements, and leverage strong experience through providing related services in Southern California including Burbank, Glendale, Warner Center, and San Diego.

Financial Impacts and Budget Actions
Staff seeks authority to approve funding from the Transportation Management Plan Special Revenue Source Fund to award a three-year agreement with Steer. These funds are collected from employers and developers subject to the City’s Transportation Demand Management Ordinance, and funding is available in account 10.365501 Transportation Management Program. A budget appropriation of $250,000 is required from account 10.365501 to account 10600002.550010. Future year funding is contingent on Council budget approval.

Agreement
FY 2021-22 Budget Request
Amount
FY 21/22 Budget
Department Account # Total Contract Amount
$250,000 10600002.550010 $750,000
Prepared By: Colleen Stoll, Transportation Demand program Manager Approved Forwarded to Council

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Attachments:

A. Steer Southern California TMO Scopes
B. Staff Report for 2016 Award of TMO Contract (Web Link) C. 2016 Fully Executed TMO Contract
D. 2018-2019 TMO Annual Report
E. GoSaMo TMO Annual Report Year 4
F. Steer Oaks Initiative
G. Written Comments
H. PowerPoint Presentation

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Program Area Served Structure Workforce
Population
# Employers/
Developments Served
Annual Budget Services TDM Ordinance/
Reporting Requirements
GoSaMo
TMO
City of Santa
Monica
Funded by the City of Santa
Monica and freely available to all
employers with 50+ employees,
as well as all others who live or
work in the City. The TMO also
serves visitors.
90K 85 employers actively
engaged.
~400 employers are
eligible to request
services
$250K • Employer assistance with SM TDM Ordinance compliance (surveying and ERP submission)
• ETC (and individual) education through webinars, Lunch & Learns, and sustainable mode rides
• Sustainable mode outreach and engagement but in-person and online.

Online engagement channels include bi-monthly newsletters, Twitter and LinkedIn
• Try transit promotions, TAP card give aways
• Custom on-site events for employers and employer and resident engagement through: Bike it Walk it events, Bike to Work Day, Coast, and other events throughout the year.
• New Resident Packets
• Facilitation of the GoSaMo Achievement Awards to recognize employers All employers with 50+ employees are required to submit an ERP.

Employer participation is voluntary and the TMO works to actively engage employers.

The TMO reports on the employers that are engaged
annually and the shift in their AVR every year
iCommute
Program
San Diego region Funded by SANDAG and freely
available to all employers with
250+ employees
500K 351 employers (active) $1.2 million • Bike Education Services; Carpool and Vanpool Formations; Try Transit; Telework Assistance Program; Management of Bike Week, Rideshare Week/Clean Air Day, and Diamond Awards; Support for other regional projects.

None. All program participation is voluntary. Each Steer staff member is responsible for 50 employer/year.

Go
Glendale
City of Glendale Membership 96K 16 $95k • Liaison to City of Glendale, Metro, AQMD and Chamber on transportation issues;
• Custom on-site events, all-members meetings and bike workshops; • Engagement, promotions and gifts (I.e. transit tickets & bike starter kits for new riders who join the Commuter Club/Downtown Neighbors Club); • Info displays and commuter information/ monthly newsletters; • Assistance with Rule 2202 and City of Glendale’s TDM ordinance compliance / annual AVR survey support
Yes, Glendale’s TDM ordinance requires new residential
developments with 100+ units or mixed use developments
with 50+ units (or 25,000+ sq ft. of non-res area) to join the TMA, implement trip reduction strategies and submit annual TDM plans to the City. Applies to new developments in the Downtown Specific Plan zone.

Employer membership is voluntary, but membership
benefits our employer members as we help augment their
trip reduction programs for compliance with AQMD Rule
2202.

Burbank
TMO
Media District,
Downtown,
Airport areas
Membership 150K 77 $193k • Regulatory support (liaison with the City and AQMD to fulfill annual AVR survey and ETC training)
• Programs, incentives and events (custom on-site events, Commuters of Burbank meetings, lunch and learns, Bike Month events and raffle prizes; assistance with transit agency subsidies and programs)
• Commuter information and personalized commute assistance (information displays, biweekly newsletters, commuter alerts) • Advocacy and information for transportation issues and projects affecting Burbank commuters
Yes, employers in the Media District and Downtown Burbank Specific Plan Areas with 25 or more employees are required to reduce their evening peak period automobile travel by 38%, reaching an Average Vehicle Ridership (AVR) of 1.61.

Each year, employers are required to join a TMO, survey their employees to determine their AVR and report their efforts to reduce employee trips.

Others large-scale developments in the airport area are also subject to these requirements via their development
agreements.

Warner
Connects
Warner Center
(Los Angeles)
Membership 65K 8 (2 occupied sites, 6
unoccupied)
~$170k • Quarterly Newsletter
• Employee Transportation Coordinator (ETC) Education
• New Resident/Employee Packets
• Multi-modal Maps
• Personalized Trip Planning
Yes, the City of Los Angeles’s Warner Center 2035 Specific Plan specifies that any project which meets the below
criteria within the specific plan area must choose to either prepare/submit a TDM Plan or join the TMO. Projects
subject to TDM regulation: 1) an existing building or

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Attachment: Steer Southern California TMO Scopes [Revision 1] (4925 : Award Contract for Transportation Management Organization (TMO)) 2 of
2 • Online Information Portal • Return-to-Commute Checklist • Service-specific Campaigns (e.g. Vanpool Programs, Bikeshare) • Annual Rideshare, Bike to Work Day, and other Campaigns • On-site and Community Events • Regulatory Compliance Support • Guaranteed Ride Home • Telework Support • Rideshare Assistance • Support for Short-term Mobility Solutions (Walk Audits, Surveys, Bus Stop Checks)
structure containing 30,000 square feet or more of floor area; 2) an addition to or structural modification to an existing building or structure that results in a building or structure containing 30,000 square feet or more of floor area; or 3) any new building or structure containing 30,000 square feet or more of floor area.

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Attachment: 2016 Fully Executed TMO Contract (4925 : Award Contract for Transportation Management Organization (TMO)) Annual Rep
ort
2018 - 2019
Year Three

3.A.d
Packet Pg. 77
Attachment: 2018-2019 TMO Annual Report (4925 : Award Contract for Transportation Management Annual Report 2019
2 2018-2019
Year three
Year in
review
The GoSaMo Transportation Management
Organization (TMO) had an incredible
year. We are proud to have nearly tripled
the number of employers we engaged this
year and to have helped thousands of
Santa Monica employees and residents
find sustainable ways to get around.

3.A.d
Packet Pg. 78
Attachment: 2018-2019 TMO Annual Report (4925 : Award Contract for Transportation Management Annual Report 2019 3
A culture of driving Lack of Space
In 2016, there were over
240 million1 cars on
the road in America.

With 1.62 cars per
household2
in Los Angeles,
this means more than

2.4 million vehicles
in the city area.

Gridlock
A 2017 study4 showed
that Los Angeles drivers
spend 102 hours in traffic
on average. That’s the
most time drivers spend
in rush-hour traffic
anywhere in the world.

Safety
In 2017, there were
55,3506 traffic collisions
in Los Angeles, killing
2607 road users
and pedestrians.

GoSaMo TMO is
working to change this!
Challenges
The parking space used
by employees in Santa
Monica every day is
equivalent to 22 Third
Street Promenades5.

That’s over 20 football
fields dedicated
to parked cars.

Los Angeles 102hrs
Moscow 91hrs
New York City 91hrs
Sao Paulo 86hrs
San Francisco 79hrs
Poor Air Quality
64% of Santa
Monica’s greenhouse
gas emissions come
from vehicular
transportation3 .

As well as contributing
to climate change,
long term exposure
to pollutants can
present health risks.

3.A.d
Packet Pg. 79
Attachment: 2018-2019 TMO Annual Report (4925 : Award Contract for Transportation Management Annual Report 2019 4
Regional
Success
Story
Santa Monica believes that streets are
for everyone - pedestrians, bicycles,
motorists, and transit riders. And the roads
and transportation networks are being
updated to support this position. The
City’s investments in mobility are showing
results. People traveling in Santa Monica
make the sustainable choice far more often
than those elsewhere in the LA region.

Los Angeles
July 2018
Santa Monica City-Wide
July 2018 - June 2019
Drive alone
Car pool
Public Transport
Walk
Other
Work from home
0%
10%
20%
30%
40%
50%
60%
70%
80% 74%
10%
3%
6% 5%
2%
74% of
commuters in
Los Angeles are
driving alone8
However, in
Santa Monica,
this figure
drops to 60%9
Drive alone
Car pool
Walk
Bus
Rail
Bike
Electric Vehicle
Telework
Flexible Schedule
0%
10%
20%
30%
40%
50%
60%
60%
9%
4% 6% 7% 5% 3% 4% 2%
70%
80%

3.A.d
Packet Pg. 80
Attachment: 2018-2019 TMO Annual Report (4925 : Award Contract for Transportation Management Annual Report 2019 5
The
TMO
Difference
The GoSaMo TMO works closely
with Santa Monica employers
to help them meet their Average
Vehicle Ridership (AVR) targets
and find the best options for
their commuters. The employers
the TMO works most closely
with have shown the biggest
reduction in drive alone trips.

AVR
Average Vehicle Ridership is the ratio of people
(or employees) to vehicles (cars) at a place of
employment
ETC
An Employee Transportation Coordinator is
the person responsible for completing and
implementing an employer’s transportation plan
Sustainable trips
A trip which has a lower impact on the
environment, such as walking or cycling as
opposed to driving
TDM
Transportation Demand Management is the
practice of changing how, when, and where
people move around the city by encouraging
more efficient types of transportation behavior
TMO
Transportation Management Organization, is
an organization which works with companies to
encourage sustainable trips
Terms & Abbreviations
Engagement
Mode split amongst
TMO engaged employers
The number of employers engaged by the
TMO nearly tripled this year. Much of it was
due to the City of Santa Monica including the
TMO’s contact information in their notices.

Not only did this lead to more employers
contacting the TMO but it also freed the
TMO from engaging in active outreach to
inform employers of the services on offer
and allowed us to assist more employers.
2017 - 18 2018-19
Drive alone 63% 59%
Car / Vanpool 10% 10%
Telework 7% 4%
Active travel 8% 10%
Transit 9% 13%
Electric Vehicle 2% 3%
Flexible Schedule 1% 1%
Impact
TMO engaged employers increased the
percentage of non-drive alone trips made
by their employees from 37% to 40%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
37% 40%
2017-18 2018-19
57 53
154
2016-17 2017-18 2018-19
0 20
40 60
80 100
120
140
160
180
10 30
50 70
90 110
130
150
170

3.A.d
Packet Pg. 81
Attachment: 2018-2019 TMO Annual Report (4925 : Award Contract for Transportation Management Annual Report 2019
6 A
Targeted
Approach
=1,000
154 employers
were engaged at least once in
the past year through one-on-one
meetings, events or phone call
representing over 25,000 employees
76 employers
of these 154, received repeat
assistance representing some of
Santa Monica’s largest employers
and totaling over 19,000 employees
Outreach

3.A.d
Packet Pg. 82
Attachment: 2018-2019 TMO Annual Report (4925 : Award Contract for Transportation Management Annual Report 2019
7 50+
events hosted or attended
22%
average open rate for monthly newsletter
100,000+
impressions on twitter
50+
participants in our LinkedIn group
Resources
877 views
Events
2,385 views
Need help (TMO)
2,629 views
5000+
website
page views
500+
TAP cards
distributed
Events
Residents
New employees
198
174
136
150
50 195
107
21 2016-17 2017-18 2018-19
We undertook a pilot program with Waze
Carpool which saved 100,626 miles and
reduced 79,863 lbs of CO2 emissions.
100,000+
miles saved
130+
packets distributed to new
residents
75,000+
lbs of C0
2 reduced
34 ETC’s
certified in 2019
Marketing
Programs

3.A.d
Packet Pg. 83
Attachment: 2018-2019 TMO Annual Report (4925 : Award Contract for Transportation Management Annual Report 2019
8 GoSaMo was a great support to our UCLA
Santa Monica Rideshare program this year,
their team participated in multiple events
informing our staff about alternate modes
of transportation to commute to and from
work. TMO also helped us reconnect with
Waze carpool and bring a promotion to our
staff. I really like their monthly newsletter
because it helps us keep up with current
information about transit in our area.

We hope to participate next year and attend
TMO events to keep networking with other
employers in the city. We really appreciate
the TMO team and their constant support
to our SM-UCLA Rideshare Program.

Noreima Angulo Diaz
Rideshare Coordinator
UCLA Medical Center
Before I switched to LA public transit, I
was driving to and from work every day. I
live in Palms/Culver City and commuting
to Santa Monica and back was no easy
feat. In addition to factoring in traffic
time, I would also have to allot at least 20
min to ensure I found a parking spot near
work. My morning commute was around
40 min (20 min for driving and 20 min
for parking) while my evening commute
would be closer to an hour long!
During my commutes I would often drive next
to the Metro Expo line and I would wonder
if it was an option for me. A couple months
ago GoSaMo Transportation set up a booth
at Fairmont Miramar and offered me a TAP
Card with $5 loaded onto it. This encouraged
me to give the Expo line a try since I live
right by the Palms Station. That next week I
hopped on the Metro, spent the 15 min ride
reading, then walked half a mile to work.

Since that day my life has been forever
changed! I am able to spend my travel time
reading or catching up on emails and the
time I spend walking makes me feel ready
to start the day. Overall my stress levels
are way lower since I have eliminated road
rage and wasted time spent in traffic. I
am able to spend my time on far more
important things and I am forever thankful
that I began using LA public transit.

Rachel Leisten
Employee
Fairmont Hotel
GoSaMo was instrumental in 2019 for
Edmunds. Not only did they give guidance
and information in all things transportation
and commuting related, but they also
helped facilitate the ERP paperwork from
start to finish via the City Grows platform.

I learned that there are so many
transportation and commuting related
resources out there for ETC’s to use.

GoSaMo always had an answer to my
questions or at the very least a referral that
was shared to help out our ECO Program
(Edmunds Commuter Opportunities).

We definitely want to earn another GoSaMo
Achievement Award! Not only is it easy to
earn points but it’s a great way to incentivize
companies to really push the envelope with
their programs and what they can do.

Nora Cicuto
Senior Workplace Experience Specialist
Edmunds
What
Users
Think

3.A.d
Packet Pg. 84
Attachment: 2018-2019 TMO Annual Report (4925 : Award Contract for Transportation Management Annual Report 2019 9
GoSaMo
Achievement
Awards
The TMO was asked by the TMO
Advisory Team to create an awards
program to recognize employers
who are making a notable effort to
reduce traffic and greenhouse gas
emissions in Santa Monica. The TMO
worked closely with the City’s Mobility
department to create the awards
criteria and recognition program.

The first ever GoSaMo Achievement
Awards were announced in March
2019 and an awards lunch was held
in May 2019. Twelve employers were
recognized for the 2017-2018 year.

SMC is grateful that the City
recognizes our efforts to change
deeply engrained habits of
students and staff to make it
easier for everyone to get to and
from campus and the surrounding
neighborhoods. Providing access
to quality education is our goal
and we are fortunate to have
great partners like BBB, Metro, and
Breeze to make it a lot easier to
achieve.

Ferris Kawar
Sustainability Project Manager
Hulu was thrilled to receive the
GoSaMo Silver Achievement Award
for our Commuter Programs. Hulu
is continually striving to grow and
adapt our programs to help in
reducing traffic congestion and
to be thoughtful environmental
stewards in the communities where
we work and live. This award was
indeed an honor to receive, thank
you GoSaMo and the City of
Santa Monica!
Mark Ades
Facility Manager
Gold winner
Silver winners
Pacific Park
Carlthorp School
Santa Monica College (SMC)
Snyder-Diamond
The Famous Enterprise Fish Company
The Gateway Hotel
Rubin Postaer & Associates
T.J. Maxx
Hulu
Edmunds.com
Abercrombie & Fitch
Jonathan Club at the Beach

3.A.d
Packet Pg. 85
Attachment: 2018-2019 TMO Annual Report (4925 : Award Contract for Transportation Management Annual Report 2019 10
Our Advisory Team
Carter Rubin
Tamar Fuhrer
Jennie Campos
Cynthia Rose
Ferris Kawar
Matt Stauffer
Devon Deming
Cris Gutierrez
Omark Holmes
Barrett Stone
Rob Younes
Caroline Coster
Lynne Thomas
Andrea Korb
Camilo Alvarez
Jennifer Taylor
Shannon Parry
Francie Stefan
Colleen Stoll
Natural Resources Defense Council
Kite Pharma
Big Blue Bus
Santa Monica Spoke
Santa Monica College
Chamber
Los Angeles Metro
Climate Action Santa Monica
Santa Monica Travel and Tourism
Colorado Center
Lionsgate
Santa Monica-Malibu Unified School District
The Lobster
Downtown Santa Monica, Inc.

Providence Saint John’s Health Center
City of Santa Monica (HED)
City of Santa Monica (OSE)
City of Santa Monica (Mobility)
City of Santa Monica (Mobility)
Puja Thomas-Patel Executive Director
Nathan Pope TDM Coordinator
Jayro Queme Outreach Coordinator
Sources

1. National Transportation Statistics 2018
4th Quarter, United States Department of
Transportation, Bureau of Transportation
Statistics

2. Vehicle Ownership in U.S. Cities, Governing
calculations of 2015 and 2016 one-year
Census American Community Survey
estimates, Governing.com

3. RC 5 GHG Emissions, City of Santa Monica,
December 31, 2019

4. INRIX Global Traffic Scorecard, INRIX
Research, Graham Cookson, February 2018

5. City of Santa Monica’s Average Vehicle
Ridership Survey, 2018-2019. This data
exclusively reflects the employers subject to
the City’s TDM Ordinance .

6. The number of pedestrians, cyclists and
drivers killed in L.A. traffic rose sharply in
2016, Los Angeles Times, Laura J Nelson &
Dakota Smith, April 3 2017

7. Fatal car crashes and road traffic
accidents in Los Angeles, California, citydata.com

8. LA by the Numbers, Los Angeles Business
Journal, July 8, 2018

9. City of Santa Monica’s Average Vehicle
Ridership Survey, 2018-2019. This data
exclusively reflects the employers subject to
the City’s TDM Ordinance
The
GoSaMo
Team

3.A.d
Packet Pg. 86
Attachment: 2018-2019 TMO Annual Report (4925 : Award Contract for Transportation Management Prepared by
Steer
28-32 Upper Ground
London
United Kingdom
SE1 9PD
+44 20 7910 5000
steergroup.com
Prepared for
GoSaMo TMO
TMO Offices
1640 5th Street
Suite 227
Santa Monica, CA 90401
United States
(310) 319 - 9866
GoSaMoTMO.org
Published 15/01/20
Steer has prepared this material for GoSaMo. This material may only be used within the context and scope for which Steer has prepared it and may not be relied upon in part or whole by any third party or be used for any other purpose. Any person choosing to use any part of this material without the express and written permission of Steer shall be deemed to confirm their agreement to indemnify Steer for all loss or damage resulting therefrom.

Steer has prepared this material using professional practices and procedures using information available to it at the time and as such any new information could alter the validity of the results and conclusions made.

3.A.d
Packet Pg. 87
Attachment: 2018-2019 TMO Annual Report (4925 : Award Contract for Transportation Management Annual Report
2019 – 2020
Year Four

3.A.e
Packet Pg. 88
Attachment: GoSaMo TMO Annual Report Year 4 (4925 : Award Contract for Transportation Management Annual Report 2020
2 Contents
Challenges3
Moving Forward4
The TMO Difference5
A Targeted Approach6
What Users Think8
GoSaMo Achievement Awards9
The GoSaMo Team10
TMO
Transportation Management Organization, is
an organization which works with companies
to encourage sustainable transportation
solutions
AVR
Average Vehicle Ridership is the ratio of
people (or employees) to vehicles (cars) at a
place of employment
ETC
An Employee Transportation Coordinator is
the person responsible for completing and
implementing an employer’s transportation
plan
Sustainable trips
A trip which doesn’t have a negative impact
on the environment, such as walking or
cycling as opposed to driving
TMO employer
An employer in Santa Monica that the TMO
assists and engages with on a regular basis
throughout the year
Terms & Abbreviations

3.A.e
Packet Pg. 89
Attachment: GoSaMo TMO Annual Report Year 4 (4925 : Award Contract for Transportation Management Annual Report 2020 3
A Culture and
Habit of Driving
Gridlock COVID-19
In 2016, there were over
240 million cars on the
road in America.

With 1.62 cars per
household in Los Angeles,
this means more than

2.4 million vehicles – or
1% of all the cars in
America– in the city area.

Los Angeles drivers spent 103
hours in traffic on average.

In March, the coronavirus
pandemic upended
the way we live, work,
and get around.

At its worst point in April,
monthly bus ridership
across the region fell by
71% compared to last year.

We are working to change this!
Challenges
Poor Air Quality
64% of Santa Monica’s
greenhouse gas emissions
come from vehicular
transportation.

As well as contributing to
climate change, long term
exposure to pollutants can
present health risks.

Source: Inrix 2020
Traffic Scorecard Report
Year four
The coronavirus pandemic and
lockdowns dominated the last year
of work. Public health guidance and
reductions in business operations changed
commuting patterns across the region.

Despite the immense challenge, the
GoSaMo Transportation Management
Organization (TMO) had a productive
year and adjusted to continue supporting
essential businesses whose employees
continue to commute and those that
transitioned to long-term remote work.

We are proud to have assisted over 85
Santa Monica employers and helped
thousands of employees and residents
find sustainable ways to get around.

Source: SCAG Snapshot of COVID-19
Transportation Impacts in the SCAG
Region 2020

3.A.e
Packet Pg. 90
Attachment: GoSaMo TMO Annual Report Year 4 (4925 : Award Contract for Transportation Management Annual Report 2020 4
Moving
Forward
Santa Monica believes that streets are
for everyone - pedestrians, bicyclists,
motorists, and transit riders. The City’s
investments in mobility are showing results
and the TMO’s efforts support the City’s
sustainability goals by reducing vehicle
trips and the corresponding pollution.
74% of commuters in the
County of Los Angeles are
driving alone
Los Angeles Mode Split
2019
Drive alone
Car pool
Public Transit
Walk
Other
Work from home
0%
10%
20%
30%
40%
50%
60%
70%
80% 74%
9%
3%
6% 6%
0% 2%
Bike
However, in Santa
Monica, this figure
drops to 51%
Santa Monica Mode Split
2019-2020
Drive alone
Car pool
Walk
Public Transit
Bike
Work from home
Electric Vehicle
Flexible Schedule
0%
10%
20%
30%
40%
50%
60%
51%
8%
4%
12%
4% 3%
13%
5%
70%
80%
Source: U.S. Census Bureau (2019). Sex of Workers by
Means of Transportation to Work American Community
Survey 1-year estimates

3.A.e
Packet Pg. 91
Attachment: GoSaMo TMO Annual Report Year 4 (4925 : Award Contract for Transportation Management Annual Report 2020 5
The
TMO
Difference
The GoSaMo Transportation
Management Organization (TMO)
works closely with Santa Monica
employers to help them meet
their Average Vehicle Ridership
(AVR) targets and find the best
transportation options for their
commuters. The employers
the TMO works most closely
with have shown the biggest
reduction in drive alone trips.
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
63% 61%
50%
Year 2
15 employers
Year 3
50 employers
Year 4*
62 employers
*Year 4 results were
impacted by the COVID-19
pandemic. Employers
who surveyed between
March 2020 and May
2020 were likely to have
dramatically reduced and
uncharacteristic drivealone percentage. Most
TMO employers, however,
conducted and submitted
surveys prior to March 2020.

Drive Alone Percentage for
TMO Employers Over Time
The Environmental
Impact of the TMO
Category Minimum
VMT Reduced 8,441 miles
CO2
Reduced 3,271 kg
VOC Reduced 0.6 kg
NOX
Reduced 3.8 kg
The CO2 reduced
is equivalent to
planting 156 trees
Mode split amongst
TMO engaged employers
2017 - 18 2018-19 2019-20
Drive alone 63% 59% 42%
Car / Vanpool 10% 10% 15%
Telework 7% 4% 18%
Active travel 8% 10% 8%
Transit 9% 13% 12%
Electric Vehicle 2% 3% 3%
Flexible Schedule 1% 1% 1%

3.A.e
Packet Pg. 92
Attachment: GoSaMo TMO Annual Report Year 4 (4925 : Award Contract for Transportation Management Annual Report 2020 6
Resources
1,302 views
Get around
2,308 views
Events
1,203 views
Need help (TMO)
1,969 views
6000+
website page views
350+
TAP cards distributed
Events
Residents
New employees
198
71 174
136
150 86
50 195 231
107
21 2016-17 2017-18 2018-19 2019-20
85 employers
received repeat assistance,
representing over 23,000
employees. TMO staff
built relationships with
these employers, meeting
with and assisting these
businesses at least twice
in the year. This year we
built stronger relationships
with businesses
representing over 4,000
more employees.

TMO
by the
Numbers
32 events hosted or
attended including 3 webinars
and 7 drop in office hours in
response to COVID
89,000+ impressions
on twitter
22% average
open rate
for monthly newsletter
63 participants
in our LinkedIn group
53 packets
distributed
to new residents
Marketing
Programs
19 ETCs
certified in 2019-2020
Outreach
128 employers
were engaged
at least once in
the past year
through one-on-one
meetings, events
or phone call,
representing over
24,000 employees

3.A.e
Packet Pg. 93
Attachment: GoSaMo TMO Annual Report Year 4 (4925 : Award Contract for Transportation Management Annual Report 2020 7
“The pandemic has drastically changed
the way our staff with physical location
dependent roles commute to work.

I am thankful for having the GoSaMo
TMO and City staff here to offer
resources and support as we figure
out this new landscape together.”
Lia Yim
Transportation Program Manager
Kite
“Colorado Center has been working with
the TMO for just about three years.

Puja and her team have been
instrumental in helping the
campus, not only make strides in
increasing the AVR, but ensuring
the City’s environmental goals.”
Barrett Stone
Senior Property Manager
Colorado Center
What the
Community
Thinks

3.A.e
Packet Pg. 94
Attachment: GoSaMo TMO Annual Report Year 4 (4925 : Award Contract for Transportation Management Annual Report 2020
8 GoSaMo
Achievement
Awards
The TMO continued its award program
recognizing employers making an outstanding
effort in reducing traffic and greenhouse gas
emissions in the City. Winners of the second
GoSaMo Achievement Awards were announced
in October 2019. A total of 23 employers received
an award including Kite who won the first ever
Platinum GoSaMo Achievement Award.

Platinum winnners Kite (Broadway)
Gold winners
Santa Monica College (SMC)
Jonathan Club at The Beach
Cornerstone On Demand
Moment Feed
Kite (17th St)
Silver winners
Lionsgate
Edmunds.com
Kite (Stewart)
Crossroads School for Art & Sciences
The Huntley Hotel
Saint Monica Catholic Community
Bird Rides
Santa Monica Amusements
Snyder Diamond
New Roads School
MINI of Santa Monica
RAND Corporation
Volkswagen, Subaru, Lexus Santa Monica
Hard Tail
Naughty Dog
Urban Outfitters
Snap Inc
UCLA Medical Center

3.A.e
Packet Pg. 95
Attachment: GoSaMo TMO Annual Report Year 4 (4925 : Award Contract for Transportation Management Annual Report 2020 9
Our Advisory Team
Carter Rubin NRDC
Lia Yim Kite
Jennie Campos Big Blue Bus
Cynthia Rose Santa Monica Spoke
Ferris Kawar Santa Monica College
Matt Stauffer Chamber
Devon Deming Los Angeles Metro
Cris Gutierrez Climate Action Santa Monica
Omark Holmes Santa Monica Travel and Tourism
Barrett Stone Colorado Center (Boston Properties)
Chris Kemphert Lionsgate
Caroline Coster Santa Monica-Malibu Unified School District Lynne Thomas The Lobster
Andrea Korb Downtown Santa Monica Inc.

Camilo Alvarez Providence Saint John’s Health Center
Jennifer Taylor City of Santa Monica (Housing and Economic Development) Shannon Parry City of Santa Monica (Office of Sustainability and the Environment) Francie Stefan City of Santa Monica (Mobility)
Colleen Stoll City of Santa Monica (Mobility)
Our Team
Puja Thomas-Patel Executive Director
Nathan Pope TDM Coordinator
Jayro Queme Outreach Coordinator
The
GoSaMo
Team

3.A.e
Packet Pg. 96
Attachment: GoSaMo TMO Annual Report Year 4 (4925 : Award Contract for Transportation Management Prepared by
Steer
800 Wilshire Blvd,
Suite 1320,
Los Angeles,
CA 90017,
USA
+1 (213) 425 0990
steergroup.com
Prepared for
GoSaMo TMO
TMO Offices
1640 5th Street
Suite 227
Santa Monica, CA 90401
United States
(310) 319 - 9866
GoSaMoTMO.org
Published xx/xx/xx
Steer has prepared this material for GoSaMo. This material may only be used within the context and scope for which Steer has prepared it and may not be relied upon in part or whole by any third party or be used for any other purpose. Any person choosing to use any part of this material without the express and written permission of Steer shall be deemed to confirm their agreement to indemnify Steer for all loss or damage resulting therefrom. Steer has prepared this material using professional practices and procedures using information available to it at the time and as such any new information could alter the validity of the results and conclusions made.

Connect with us at
GoSaMoTMO.org

3.A.e
Packet Pg. 97
Attachment: GoSaMo TMO Annual Report Year 4 (4925 : Award Contract for Transportation Management

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3.A.f
Packet Pg. 98
Attachment: Steer Oaks Initiative (4925 : Award Contract for Transportation Management Organization (TMO))

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[email protected] 213-425-0964 x 0964

3.A.f
Packet Pg. 99
Attachment: Steer Oaks Initiative (4925 : Award Contract for Transportation Management Organization (TMO)) 1 Vernice Hankins
From: Ellen Hannan <[email protected]>
Sent: Saturday, March 19, 2022 11:14 AM
To: councilmtgitems; David White; [email protected]; Phil Brock; Oscar de la Torre; Sue Himmelrich; Gleam Davis; Kristin McCowan; Clerk Mailbox Subject: 3A Contract that does not include City work force SMUSD or SMC work force

EXTERNAL
The largest employers in Santa Monica are City Hall and City Service employees, Santa Monica Unified School District and Santa Monica College. I do NOT see any information in this report or proposal on restricting or requiring these employers or employees to ride share. Why not?
Public transportation like buses are useless unless they are on a 10 minute schedule at high computer times.

All types of transportation must be safe. Scooter and biking are not safe transportation in this City. Walking is not safe due to scooters, bikes and mentally unstable individuals on the sidewalks Buses and trains must have clean and safe environments.

I am sorry City Council is still closed to public comment.

Please take a moment to honor Catherin Eldridge who has passed away in the past month.

Ellen Hannan
1218 9th St.Santa Monica CA 90401
Item 3.A
03/22/22
1 of 9 Item 3.A
03/22/22

3.A.g
Packet Pg. 100 Attachment: Written Comments [Revision 1] (4925 : Award Contract for Transportation Management Organization (TMO)) 1 Vernice Hankins
From: Chris Kemphert <[email protected]>
Sent: Monday, March 21, 2022 3:22 PM
To: councilmtgitems
Subject: GoSaMo letter of support

EXTERNAL
Hello,
I’ve been working with GoSaMo for many years and I can’t say enough about their support program for local business like Lionsgate. They obviously try very hard to unite the community around green initiatives and transportation solutions. It is also very comforting to know they are there to answer any quick questions regarding the annual transportation survey when that comes around.

I sincerely hope the City can continue to have GoSaMo/Steer available to us as local businesses to help guide us to a better overall transportation management situation in Santa Monica.

Regards,
Chris Kemphert
Director of Administration and ETC for Lionsgate Entertainment Chris Kemphert | Director, Administration | w: 310-255-5165 | e: [email protected] Item 3.A
03/22/22
2 of 9 Item 3.A
03/22/22

3.A.g
Packet Pg. 101 Attachment: Written Comments [Revision 1] (4925 : Award Contract for Transportation Management Organization (TMO)) 1 Vernice Hankins
From: Alvarez, Camilo <[email protected]>
Sent: Tuesday, March 22, 2022 1:04 PM
To: councilmtgitems
Subject: Agenda Item 3A

EXTERNAL
To whom it may concern,
Steer has been an influential part in the success of sustainability programs in the city of Santa Monica. The team over at Steer has aided businesses big or small in creating programs that benefit not only businesses and the city itself but also the employees that commute into the city allowing for ecofriendly methods of transportation in and out of the city. Steers expertise has allowed to broaden our perspective and ways of thinking of how we can best provide back to the community by allowing us to share each individuals or business ideas in our own "board meetings." This in return provides each business representative new ideas that they can present back to their respective businesses with possible implementation. The contribution that Steer has provided all of us has no boundaries; it goes from sharing news strategies and programs to an open panel discussion on new ideas for a better, healthier, sustainable tomorrow.

I hope Steer can continue to enlighten us with their presence and guide us in the right direction for a better tomorrow.

Best,

Camilo Alvarez
Account Manager
The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. e [email protected]
p 323.717.3694
w www.townepark.com
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Notice of Confidentiality: This message and any attachments may contain confidential and privileged information. If sent to you in error, please reply to advise the sender of the error and then immediately delete this message.

This message is intended for the sole use of the addressee, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If you are not the addressee you are hereby notified that you may not use, copy, disclose, or distribute to anyone the message or any information contained in the message. If you have received this message in error, please immediately advise the sender by reply email and delete this message.

Item 3.A
03/22/22
3 of 9 Item 3.A
03/22/22

3.A.g
Packet Pg. 102 Attachment: Written Comments [Revision 1] (4925 : Award Contract for Transportation Management Organization (TMO)) 1 Vernice Hankins
From: Climate Action <[email protected]>
Sent: Tuesday, March 22, 2022 11:53 AM
To: councilmtgitems
Subject: Item 3A 3-22-2022 Meeting
Attachments: PastedGraphic-1.tiff

EXTERNAL
Climate Action Santa Monica supports item 3A, which will continue the work of the established Transportation Management Organization (TMO). The TMO, as it has been administered, has been engaging employers and listening to residents of all neighborhoods to support sustainable transportation. It has focused upon reduction of vehicle miles traveled and increased average vehicle ridership, both of which are particularly important to reducing congestion and carbon emissions from transportation, Santa Monica’s largest source of greenhouse gas emissions.

Thank you,
Item 3.A
03/22/22
4 of 9 Item 3.A
03/22/22

3.A.g
Packet Pg. 103 Attachment: Written Comments [Revision 1] (4925 : Award Contract for Transportation Management Organization (TMO)) 1 Vernice Hankins
From: Toyama, Austin <[email protected]>
Sent: Tuesday, March 22, 2022 10:27 AM
To: councilmtgitems
Subject: Written Public Comment - 2022/03/22 City Council Regular Meeting

EXTERNAL
Hello City Council Members,
My name is Austin Toyama, and I am writing in my public comment in support of agenda item 3.A – “Award Request for Proposal #290 and enter into Agreement with Steer for Administration of Transportation and Outreach Services for the Santa Monica Transportation Management Organization” on behalf of the Santa Monica‐Malibu Unified School District’s Sustainability staff.

The City of Santa Monica’s Transportation Management Organization (TMO) has been able to advance community mobility goals in the past several years through successful program management by Steer. The city, our students, and the larger community have benefited by Steer’s work with the City’s TMO. Options for sustainable transportation has greatly increased and has been made more easy, efficient, and safe thanks to Steer’s work with the TMO. Increases in shared mobility, biking and walking routes, public transit routes, and outreach campaigns have helped our community to reach their destinations safely while reducing local air pollution from vehicle exhaust emissions. The health benefits of sustainable transportation are also numerous.

Please consider approving agenda item 3.A to further the sustainable operations of the City’s transportation and the health of the community.

Thank you,
Austin Toyama
Sustainability Manager
Santa Monica‐Malibu USD
O: 310.399.5865 x79‐384
M: 213.264.0748
Stop the spread of COVID‐19 – Get vaccinated (if within eligible age group). Wear a mask properly (cover your nose and mouth). Stay physically distanced whenever possible. Wash your hands with soap & water or use hand sanitizer frequently. Cough & sneeze into your elbow.

For accurate and up‐to‐date information refer to:
http://www.publichealth.lacounty.gov/media/Coronavirus/ https://www.smmusd.org/coronavirus
Ayude a detener la propagación de COVID‐19 – Vacúnese (si reúne los requisitos según el grupo de edad correspondiente). Use la mascarilla correctamente (cúbrase la nariz y la boca). Mantenga la distancia física siempre que sea posible. Lávese las manos con agua y jabón o use desinfectante para manos frecuentemente. Tosa y estornude en el pliegue del codo.

Para obtener información correcta y actualizada visite el siguiente enlace:
http://www.publichealth.lacounty.gov/media/Coronavirus/ https://www.smmusd.org/coronavirus
Please consider the environment before printing this e-mail or its attachments.

Item 3.A
03/22/22
5 of 9 Item 3.A
03/22/22

3.A.g
Packet Pg. 104 Attachment: Written Comments [Revision 1] (4925 : Award Contract for Transportation Management Organization (TMO)) 1 Vernice Hankins
From: Cris Gutierrez <[email protected]>
Sent: Tuesday, March 22, 2022 10:07 AM
To: councilmtgitems; Sue Himmelrich; Kristin McCowan; Gleam Davis; Phil Brock; Christine Parra; Oscar de la Torre; Lana Negrete
Cc: David White
Subject: Support Item 3.A: Steer Contract for Transportation and Outreach Services for the Santa Monica Transportation Management Organization

EXTERNAL
Dear Mayor Himmelrich and Council Members:

As a co-founder of the SaMo Safe Streets Alliance and as a member of the Advisory Team for the GoSaMo Transportation Management Organization (TMO), I write to support the contract with Steer to administer the TMO. I have personally witnessed the diligence, responsiveness and imagination of the Steer team setting up our GoSaMo TMO, in collaboration with City staff, to inform and support employers and residents in seeing the advantages and developing habits of sustainable commuting. Diverse employers and multi-generational community members have been readily engaged to understand the role that we all have in reducing our greenhouse gasses and building our climate resiliency. Steer has valued everyone’s contributions in bringing into reality the community’s sustainable commuting.

I urge you to advance the contract with Steer.

With respect,
Cris Gutierrez
Santa Monica resident
Item 3.A
03/22/22
6 of 9 Item 3.A
03/22/22

3.A.g
Packet Pg. 105 Attachment: Written Comments [Revision 1] (4925 : Award Contract for Transportation Management Organization (TMO)) March 22, 2022
City Council
City of Santa Monica
1685 Main Street
Santa Monica, CA 90401
Re: Item 3.A – Steer contract - SUPPORT
Dear Mayor and Council Members,
I have served as a member of the Advisory Team for the Santa Monica Transportation Management Organization (“GoSaMo”) for nearly four years.

Steer’s management of the GoSaMo TMO has been invaluable to me in my job, and they have provided critical support and assistance to our member businesses in navigating and complying with the City’s transportation demand management ordinance, reducing single occupancy vehicle commutes, and promoting transportation alternatives.

I strongly support Item 3.A on tonight’s agenda and look forward to continuing my involvement with Steer and the GoSaMo TMO.

Sincerely,
Matt Stauffer
Executive Vice President of External Affairs
Item 3.A
03/22/22
7 of 9 Item 3.A
03/22/22

3.A.g
Packet Pg. 106 Attachment: Written Comments [Revision 1] (4925 : Award Contract for Transportation Management Organization (TMO)) Board Executives
Chair
Michael Ricks
Providence Saint John’s
Health Center
Chair-elect
Greg Morena
The Albright
Past Chair
Becky Warren
Elevate Public Affairs
Treasurer
Len Lanzi
Stubbs, Alderton &
Markiles LLP
Vice Chair
Iao Katagiri
Iao Katagiri Consulting
Vice Chair
Julia Ladd
Santa Monica
Place/Macerich
Vice Chair
Paula Larmore
Harding Larmore Kutcher
& Kozal LLP
Vice Chair
Ellis O’Connor
MSD Hospitality/Fairmont
Miramar Hotel
Board Members
Younes Atallah
Loews Santa Monica Beach
Hotel
Craig Babington
Morley Builders
Andrew Barrett-Weiss
GoodRX
Dom Bei
Santa Monica Firefighters
Local 1109
Jason Berkowitz
Arrow Up Training
Jasson Crockett
Snapchat
Kevin Delijani
Delphi Real Estate Group
Dr. Ben Drati
SMMUSD
Celia Fisher
Beach Moms Daycare
Rudy Flores
Santa Monica Peace
Officers Association
Board Members, Cont.

Jeffrey Fritz
Fritz Buffone Group | Compass
Realty
Lisa Glasser
Oracle
Ryan Ole Hass
Align RE | a global real estate
collaboration
Ann Hsing
Pasjoli
Kathy Irby
Commercial Bank of California
Jeff Jarow
PAR Commercial
Dr. Kathryn Jeffery
Santa Monica College
Kim Koury
Spin PR
Julien Laracine
Proper Hospitality
Hayden Lee
Hayden Lee Coaching Intl.

Charlie Lopez-Quintana
ETC Hotels
Jonathan McCowan
310 Tutors
Susan Neisloss
Big Bite Productions
Pam O’Connor
Terry O’Day
In Charge Energy
Janet Rimicci
UCLA Health
Laura Rosenbaum
CIT One West
Beth Schroeder
Raines Feldman
Kathy Shepard
KS Consulting
Jon Shoemaker
Gumbiner Savett, Inc.

Nat Trives
Coalition for Engaged
Education
Jerry L. Yu
Kaiser Permanente
March 22, 2022
City Council
City of Santa Monica
1685 Main Street
Santa Monica, CA 90401
Re: Item 3.A – Steer contract - SUPPORT
Dear Mayor and Council Members,
I have served as a member of the Advisory Team for the Santa Monica Transportation Management Organization (“GoSaMo”) for nearly four years.

I strongly support Item 3.A on tonight’s agenda and look forward to continuing my involvement with Steer and the GoSaMo TMO.

Sincerely,
Matt Stauffer
Executive Vice President of External Affairs
Item 3.A
03/22/22
8 of 9 Item 3.A
03/22/22

3.A.g
Packet Pg. 107 Attachment: Written Comments [Revision 1] (4925 : Award Contract for Transportation Management Organization (TMO)) A community group dedicated
to biking in Santa Monica.

Working to make the
City of Santa Monica a
more sustainable,
bikeable place to live, work and play.

March 22, 2022
Agenda Item 3A - GoSaMo TMO - Steer Contract
Dear Santa Monica Mayor and City Council Members,
Today I’m writing to you in support of item 3A on the City Council agenda for this evening as a representative of Santa Monica Spoke and a long standing TMO Steering Committee member - having served since its inception.

Over the last 5+ years I have had the privilege of watching the TMO !ourish as a steering committee member on the GoSaMo TMO Advisory Team. I’m have seen 1st hand the work Steer has done to engage, educate, and innovate new ideas to reduce congestion, improve mobility, and improve air quality in Santa Monica. The Steer team have proven themselves as an enthusiastic engaged asset supporting employers who are required to annually submit an Emission Reduction Plan as per the Santa Monica TDM Ordinance — and beyond. Apart from the work helping employers with compliance with the local mobility ordinance, they have also hosted fun and educational employer events and trainings, as well as sending out the regular TMO communications via their newsletter and social media as well as other digital assets to help residents and employees stay in touch with current information about transit services and changes. The TMO has been instrumental in advancing the City’s environmental goals and building a community that is more sustainable and passionate about making a di"erence in the way we commute to and from, within Santa Monica, and beyond.

It has been a pleasure to work with the TMO’s sta" and advisory team and I look forward to this continued partnership. The GoSaMo TMO is a resource that ultimately helps our city thrive as we reach toward our goals of reduced congestion, environmental and economic resilience.

Please approve item 3A.

Sincerely
Cynthia Rose
Santa Monica Spoke
Item 3.A
03/22/22
9 of 9 Item 3.A
03/22/22

3.A.g
Packet Pg. 108 Attachment: Written Comments [Revision 1] (4925 : Award Contract for Transportation Management Organization (TMO)) GoSaMo:

Transportation Management
Organization
Colleen Stoll, Transportation Demand Program Manager

3.A.h
Packet Pg. 109 Attachment: PowerPoint Presentation (4925 : Award Contract for Transportation TMO Background
• Launched in 2016 • Similar to Sustainable Works,
TMO was created to provide
education, outreach, and
encouragement in the rapidly
changing mobility environment for
employees, residents, and visitors.
• Aligned with Expo/E Line opening,
increasing AVR targets, and new
developer and employer TDM
requirements.

3.A.h
Packet Pg. 110 Attachment: PowerPoint Presentation (4925 : Award Contract for Transportation Need for TMO – Santa Monica Worker Residences

3.A.h
Packet Pg. 111 Attachment: PowerPoint Presentation (4925 : Award Contract for Transportation Impact of Santa Monica TMO

3.A.h
Packet Pg. 112 Attachment: PowerPoint Presentation (4925 : Award Contract for Transportation Other SoCal TMOs
TMO Region Population/Members Services Budget
iCommute
Program
San Diego 500,000 employees/
351 active employers
-Bike Education Services, Carpool & Vanpool formation; Try Transit; Telework Assistance Program; Bike Week
Administration; Rideshare Week/Clean Air Day; Diamond
Awards; support for other regional projects
$1,200,000
GoSaMo
TMO
Santa Monica 90,000 employees/
85 active employers
-Employer TDM ordinance assistance; ETC education and
Lunch & Learns; in-person and virtual outreach events;
newsletter, Twitter and LinkedIn; new resident packets; GoSaMo Achievement Awards, Bike It Walk It support
$250,000
Burbank
TMO
Burbank
Media District,
Downtown, &
Airport areas
150,000 employees/
77 employers
-Regulatory support (surveys & ETC training); programs, incentives and events; commuter information and
personalized commute assistance; advocacy and
information for issues and projects impacting Burbank
commuters
$193,000
Warner
Connects
Warner Center 65,000 employees/
2-8 employer sites
-Quarterly newsletter, ETC education; new
resident/employee packets; multi-modal maps;
personalized trip planning; online information; campaigns; regulatory compliance support; GRH; telework support
$170,000
Go Glendale Glendale 96,000 employees/
16 employers
-Liaison to City, Metro, AQMD & Chamber on
transportation issues; custom events & bike workshops;
information displays & newsletters, TDM Ordinance
compliance & survey support; promotion of commuter club $95,000

3.A.h
Packet Pg. 113 Attachment: PowerPoint Presentation (4925 : Award Contract for Transportation City Council
Report
City Council Meeting: March 22, 2022
Agenda Item: 3.B
1 of 3
To: Mayor and City Council
From: David Martin, Director, City Planning
Subject: Adoption of Statement of Official Action (STOA) for Shore Hotel Appeals Recommended Action
Staff recommends that City Council approve the attached Statement of Official Action denying appeal 21ENT-0167, approving appeal 21ENT-0163, and approving Conditional Use Permit 19ENT-0397 to allow for the expansion and reconfiguration of the Shore Hotel and changes to its operation and available amenities.

Summary
At its meeting on December 7, 2021, the City Council considered Appeals 21ENT-0167 and 21ENT-0163 of the Planning Commission’s partial approval of Conditional Use Permit 19ENT-0397 to amend the Shore Hotel’s operations and amenities. The attached Statement of Official Action reflects Council’s decision to deny Appeal 21ENT0167, approve Appeal 21ENT-0163, and approve Conditional Use Permit 19ENT-0397 with modified Conditions of Approval.

The City Council’s decision was based upon the findings and conditions contained in the attached Statement of Official Action (Attachment A). Adopting the Statement of Official Action does not change the Council’s original votes on the application and only represents that the Council agrees that the Statement of Official Action accurately reflects the record of Council’s decision on the appeals and Conditional Use Permit application.

3.B
Packet Pg. 114
2 of 3
Discussion
On July 7, 2021, the Planning Commission partially approved proposed amendments to the Shore Hotel’s Conditional Use Permit (19ENT-0397) to allow for expanded hotel operations. The Planning Commission also recommended to the City Council the approval of a Text Amendment (21ENT-0116) to the Downtown Community Plan to exempt hotels established within existing buildings from the minimum ground floor height requirement. Two appeals of the Planning Commission’s actions were filed. The first appeal (21ENT-0163) was filed by the project applicant, and the second appeal (21ENT-167) was filed by Ellis Raskin.

This staff report transmits for City Council certification the Statement of Official Action. At its meeting on December 7, 2021, the City Council considered the following administrative proceedings and entitlements concerning the proposed operational expansion of the Shore Hotel:
• Appeal 21ENT-0167 - an appeal filed by Planning Commissioner Ellis Raskin challenging the Categorical Exemption for the project and its associated Text Amendment relative to the project’s environmental review pertaining to the California Environmental Quality Act (CEQA); • Appeal 21ENT-0163 - an appeal filed by the Shore Hotel ownership of the Planning Commission’s partial approval of the proposed operational Conditional Use Permit;
• Text Amendment 21ENT-0116 - an amendment to the Downtown Community Plan pertaining to ground floor heights specific to hotels within existing buildings; and
• Conditional Use Permit 19ENT-0397 - a modification of the Shore Hotel’s operational Conditional Use Permit to include additional rooms and amenities.

After public comment and Council deliberation, the City Council voted to deny Appeal

3.B
Packet Pg. 115
3 of 3
21ENT-0167, approve Text Amendment 21ENT-0116, approve Appeal 21ENT-0163, and approve Conditional Use Permit 19ENT-0397 with the following modified Conditions of Approval:
• Condition #2 – Alcohol service at the café shall be beer and wine only; • Condition #6 – Massage shall not be allowed anywhere on hotel premises except in hotel guest room or outdoor on the pool patio.

Financial Impacts and Budget Actions
There is no immediate financial impact or budget action necessary as a result of the recommended action.

Prepared By: Scott Albright, Senior Planner
Approved Forwarded to Council
Attachments:

A. Shore Hotel Council STOA

3.B
Packet Pg. 116
1 Attachment C
Draft Statement of Official Action
City of Santa Monica
City Planning Division

CITY COUNCIL

STATEMENT OF OFFICIAL ACTION

PROJECT INFORMATION
CASE NUMBERS: Appeal 21ENT-0163, Appeal 21ENT-0167, Conditional use Permit 19ENT-0397
LOCATION: 1515 Ocean Avenue/ 1530 2nd Street
APPELLANTS: Sunshine Enterprises LP, Jon Farzam (21ENT-0163) Ellis Raskin (21ENT-0167)
APPLICANT: Jon Farzam
PROPERTY OWNER: Sunshine Enterprises LP c/o Siroos Farzam CASE PLANNER: Scott Albright, Senior Planner
REQUEST: Consideration of Appeals 21ENT-0163 and 21ENT-0167 of the Planning Commission decision to partially approve Conditional Use Permit 19ENT-0397, amending an
existing Conditional Use Permit to allow for the expansion and reconfiguration of the Shore Hotel and changes to its operation and available amenities to include the following:
• Creation of a micro-hotel, consisting of 34 beds within 14 new rooms to be situated within 2,495 square feet
of converted floor area and 1,505 square feet of new
floor area;
• Conversion of approximately 580 square feet of
existing floor area to an ancillary nine-seat café space with patio seating and alcohol service;
• Conversion of existing floor area, including an 800
square-foot breakfast room amenity space, to an
ancillary 80-seat restaurant with a bar and patio to be operated as a “Restaurant with Entertainment” use
including occasional amplified music and dancing
along with alcohol service; and;
• Expansion of hotel amenities to include ancillary
personal service (massage) onsite.

3.B.a
Packet Pg. 117 Attachment: Shore Hotel Council STOA [Revision 3] (4995 : Adoption of the Shore Hotel Statement of Official Action (STOA)) Attachment B
Draft Statement of Official Action
2 CEQA STATUS: An Environmental Impact Report was prepared for the Hotel in accordance with the California Environmental
Quality Act (CEQA) Guidelines and it along with a
Statement of Overriding Considerations was certified on March 18, 2008. Additionally, the proposed creation of a micro-hotel within an existing structure is exempt from the provisions of the California Environmental Quality Act
pursuant to CEQA Guideline Section 15303 (Class 3),
New Construction or Conversion of Small Structures, in
that the project involves the conversion of an existing structure to operate a micro-hotel within an existing
commercial building, will not include the use of significant amounts of hazardous substances, is located on a site
where all necessary public services and facilities are
available, and the surrounding area is not environmentally sensitive. The request is exempt from the provisions of the California Environmental Quality Act (CEQA), pursuant to Section 15301 (Class 1), Existing Facilities, of the State Implementation Guidelines in that the project involves
interior improvements to an existing building to establish a new café and restaurant with on-site sale of beer, wine, and distilled spirits.

CITY COUNCIL ACTION
December 7, 2021 Determination Date
X
Deny Appeal 21ENT-0167; Approve Appeal 21ENT-0163; and
Approve CUP19ENT-0397 based on the following findings and subject to the conditions below.

Denied.

Other:

EFFECTIVE DATES OF ACTIONS: December 7, 2021

EXPIRATION DATE OF ANY PERMITS
GRANTED:
(2.5 years pursuant to SMMC 9.37.090 + 2 years
pursuant to Interim Zoning Ordinance Number
2688 (CCS), adopted on January 25, 2022).

June 7, 2025

LENGTH OF ANY POSSIBLE
EXTENSION OF EXPIRATION DATES*:
6 months
* Any request for an extension of the expiration date must be received in the City Planning Division prior to expiration of this permit.

3.B.a
Packet Pg. 118 Attachment: Shore Hotel Council STOA [Revision 3] (4995 : Adoption of the Shore Hotel Statement of Official Action (STOA)) Attachment B
Draft Statement of Official Action
3 Each and all of the findings and determinations are based on the competent and substantial evidence, both oral and written, contained in the entire record relating to the Project. All summaries of information contained herein or in the findings are based on the substantial evidence in the record. The absence of any particular fact from any such summary is not an indication that a particular finding is not based in part on that fact.

FINDINGS:

CONDITIONAL USE PERMIT FINDINGS (for modifications to hotel operations) A. Hotel uses are conditionally allowed within the Ocean Transition zone of the Downtown Community Plan and complies, subject to a Variance approval, with all of the applicable provisions of the "City of Santa Monica Comprehensive Zoning Ordinance" and all other titles of the Municipal Code.

B. The proposed use is consistent with the Goals and Policies specified for the Downtown land use district and the specific goals, policies, and objective of the Downtown Community Plan. The subject site is located within the Downtown Core Land Use District, which serves as the City’s center of transportation, commerce, and entertainment. LUCE Goal D1 envisions the Downtown Core as a premier shopping, dining and entertainment destination for local and regional visitors.

Policy D1.1 supports the creation of diverse local and regional serving retail and dining opportunities in the district. LUCE Goal D7 supports the district’s balanced mix of uses that reinforce the greatest concentration of activity in the City and Policy D7.1 encourages a broad mix of uses that create dynamic activity in both the daytime and evening hours. The full-service Restaurant with Entertainment and cafe with incidental alcohol service will provide meal service to guests and visitors during day and evening hours.

C. The subject parcel is physically suitable for the type of land use being proposed, in that the approximate 45,000 square foot parcel is adequate in size to accommodate a micro-hotel component consisting of 14 rooms within and ancillary café and restaurant uses within the existing hotel structure.

D. The proposed use is compatible with any of the land uses presently on the subject parcel if the present land uses are to remain, in that the proposed micro-hotel component consisting of 14 additional guest rooms and an ancillary café and restaurant will complement the existing hotel use presently on-site and will provide affordable visitor accommodations and additional amenities on-site.

E. The proposed use is compatible with existing and permissible land uses within the district and the general area in which the proposed use is to be located, in that the F. The physical location or placement of the use on the site is compatible with and relates harmoniously to the surrounding neighborhood, in that Santa Monica’s

3.B.a
Packet Pg. 119 Attachment: Shore Hotel Council STOA [Revision 3] (4995 : Adoption of the Shore Hotel Statement of Official Action (STOA)) Attachment B
Draft Statement of Official Action
4 Downtown functions as the City’s largest concentration of commerce, retail, dining, transit, entertainment, and hospitality. The Ocean Transition (OT) District is within the Downtown Community Plan area and is intended to maintain and enhance the downtown area by providing a variety of commercial, residential, cultural, and recreational opportunities and complementary uses that generate activity during both daytime and evening hours. The surrounding developments on 2nd Street include a variety of uses, including Santa Monica Place, a newly renovated Parking Structure #6 with expanded ground floor pedestrian uses, Hotel Carmel, retail, and dining. The retail space along 2nd Street has remained a vacant shell space that has occasionally been used for seminars and events, since the hotel’s original opening. The proposed micro-hotel and cafe will enliven 2nd Street, and the addition of a new restaurant use and massage services will G. Based on environmental review, the proposed project has no potentially significant environmental impacts or any potentially significant environmental impacts have been reduced to a less than significant because of mitigation measures incorporated in the project or a Statement of Overriding Considerations has been adopted. An Environmental Impact Report was prepared for Hotel in accordance with the California Environmental Quality Act (CEQA) Guidelines and it along with a Statement of Overriding Considerations was certified on March 18, 2008.

Additionally, the proposed creation of a micro-hotel within an existing structure is exempt from the provisions of the California Environmental Quality Act pursuant to CEQA Guideline Section 15303 (Class 3), New Construction or Conversion of Small Structures, in that the project involves the conversion of an existing structure to operate a micro-hotel within an existing commercial building, will not include the use of significant amounts of hazardous substances, is located on a site where all necessary public services and facilities are available, and the surrounding area is not environmentally sensitive. The request is exempt from the provisions of the California Environmental Quality Act (CEQA), pursuant to Section 15301 (Class 1), Existing Facilities, of the State Implementation Guidelines in that the project involves interior improvements to an existing building to establish a new café and restaurant with on-site sale of beer, wine, and distilled spirits.

H. The proposed use would not be detrimental to the public interest, health, safety, convenience, or general welfare, in that the proposed micro-hotel will provide additional affordable hotel rooms within and adjacent to the Ocean Transition zone which is devoted primarily to visitor accommodations and commercial recreation.

CONDITIONAL USE PERMIT FINDINGS (for alcohol service)
A. The proposed use is conditionally allowed within the applicable Zoning District and complies with all other applicable provisions of the Zoning Ordinance and all other titles of the Municipal Code in that an alcohol license for the sale or dispensation of alcohol is conditionally permitted citywide, pursuant to Section 9.31.040(B) of the Zoning Ordinance, unless otherwise exempted pursuant to the provisions of Sections 9.31.040(D) and 9.31.040(E) of the Zoning Ordinance.

3.B.a
Packet Pg. 120 Attachment: Shore Hotel Council STOA [Revision 3] (4995 : Adoption of the Shore Hotel Statement of Official Action (STOA)) Attachment B
Draft Statement of Official Action
5 B. The proposed use is consistent with the General Plan and any applicable specific plan in that restaurants/cafes with alcohol service would help to further Goal D1 of the Land Use and Circulation Element which encourages uses that “Maintain Downtown’s competitive advantage as a premier local and regional shopping, dining, and entertainment destination, and support its evolution in order to respond to changing market conditions.” Furthermore, Land Use Element Goal D7 and Policy D7.1 supports creating a balanced mix of uses in the downtown that reinforces its role as the greatest concentration of activity in the City and encouraging a broad mix of uses that create dynamic activity in both the daytime and evening hours. The proposed alcohol licensing provides the restaurant operator the ability to offer beverages that are similar to other food serving establishments within the downtown.

C. The subject parcel is physically suitable for the type of land use being proposed in that the subject parcel was developed as a hotel, and the proposed restaurant and café will be ancillary uses to the primary hotel use. The approximate 45,000 square foot parcel is adequate in size to accommodate ancillary café and restaurant uses in a manner that will be fully compliant with any relevant zoning requirements.

D. The proposed use is compatible with any of the land uses presently on the subject parcel if the land uses are to remain. The proposed sale of alcoholic beverages in conjunction with a new ancillary restaurant and café will not intensify or significantly alter the operation of the existing hotel. Downtown contains a variety of visitor serving uses that include retail, personal services, and restaurants in which the alcohol sales will further enhance. There will be no observable differences to the use from beyond its structure, and the proposed use will not create any adverse impacts to the surrounding neighborhood.

E. The proposed micro-hotel use is compatible with existing and permissible land uses within the district and the general area in which the proposed use is to be located, in that the subject property is located within the Ocean Transition (OT) and Bayside Conservation District (BC 2nd Street) within the Downtown Community Plan area. Uses within these districts are intended to improve the pedestrian experience, restaurants with outdoor dining, small-scale retail and services, and housing and office uses on upper floors. Many of these uses are intended to support the City’s critical tourism economy to which the expansion of the Shore Hotel’s operations to include the addition of a 14-room micro-hotel would contribute. Visitors to the micro-hotel accommodations would patronize other retail and commercial services within the Downtown increasing their financial viability.

Additionally, public and private enhancements within the Ocean Transition district are encouraged that would make it a consistently more enjoyable walking experience. The activation of the currently vacant retail space with a micro-hotel component would introduce additional foot traffic to the 2nd Street area and align with this overall goal of enlivening the District’s pedestrian spaces. The

3.B.a
Packet Pg. 121 Attachment: Shore Hotel Council STOA [Revision 3] (4995 : Adoption of the Shore Hotel Statement of Official Action (STOA)) Attachment B
Draft Statement of Official Action
6 restaurant’s alcohol conditions of approval will ensure that the use operates in a harmonious manner with the adjacent land uses, provide an environment conductive to dining, and will not create any alcohol-related problems in the Downtown area which supports a number of full service restaurants. The proposed hours of alcohol service for the café are from 10am to midnight and are shorter in duration than the standard hours permitted by Citywide Alcohol Exemptions (8am until 12am) and for the nearby Third Street Promenade vicinity (7am to 2am). The restaurant will have alcohol service from 10am to 2am which are also shorter in duration than standard hours associated with Citywide Alcohol Exemptions and for the nearby Third Street Promenade area.

F. The physical location or placement of the use on the site is compatible with and relates harmoniously to the surrounding neighborhood. The proposed café will be located along 2nd Street in an area of the City’s Downtown that has similar alcohol service. This part of 2nd Street is not adjacent to any nearby residents that may be affected. The proposed Restaurant with Entertainment will be located adjacent to the interior courtyard of the Hotel which opens to Ocean Avenue, and is also not adjacent to any nearby residences.

G. Based on environmental review, the proposed project has no potentially significant environmental impacts or any potentially significant environmental impacts have been reduced to less than significant levels because of mitigation measures incorporated in the project or a Statement of Overriding Considerations has been adopted. The request is exempt from the provisions of the California Environmental Quality Act (CEQA), pursuant to Section 15301 (Class 1), Existing Facilities, of the State Implementation Guidelines in that the project involves interior improvements to an existing building to establish a new café and restaurant with on-site sale of beer, wine, and distilled spirits.

H. The proposed use and related project features would not be detrimental to the public interest, health, safety, convenience, or general welfare in that the proposed restaurant and bar services will be within the existing and operational Shore Hotel building footprint. The general vicinity is frequented by local residents, shoppers, visitors, and tourists. This type of outlet has not contributed significantly to alcohol related incidents in the area, and it is anticipated that the incorporation of various conditions of approval will minimize impacts and intrusions into any adjacent neighborhoods and not result in an over concentration. The proposed use is consistent with the Zoning Ordinance and the Land Use Element of the General Plan and conditions established to manage the hours of operation.

ALCOHOL OUTLET FINDINGS

1. The proposed alcohol sales will not adversely affect the welfare of neighborhood residents in a significant manner in that there are no adjacent or nearby residents.

The general vicinity is mostly occupied by travelers, shoppers, and tourists.

3.B.a
Packet Pg. 122 Attachment: Shore Hotel Council STOA [Revision 3] (4995 : Adoption of the Shore Hotel Statement of Official Action (STOA)) Attachment B
Draft Statement of Official Action
7 2. The proposed alcohol sales will not contribute to an undue concentration of alcohol outlets in the area. The proposed restaurant and bar services will be within the existing and operational Shore Hotel building footprint. The general vicinity is frequented by local residents, shoppers, visitors, and tourists. Type 47 outlets have not contributed significantly to alcohol related complaints in the area, as there are no immediate adjacent residential neighborhoods.

3. The proposed alcohol sales will not detrimentally affect nearby neighborhoods, considering the distance of the alcohol outlet to residential buildings, churches, schools, playgrounds, parks, and other existing alcohol outlets. The proposed alcohol sales and consumption are incidental to the primary use of the hotel and restaurant services. Shore Hotel has been providing these services since its construction in 2012. The existing building is located in a commercial downtown area and is not near, nor adjacent to any sensitive uses for church, school, residential, or hospitals. Palisades Park is located across Ocean Avenue. It is not a conventional neighborhood park with common family and youth activities but serves as more of a gathering place for visitors to the City.

4. The sale of alcohol will not increase traffic congestion or generate a demand for parking that will adversely affect surrounding businesses and residents in that the proposed sale of alcoholic beverages will provide an ancillary amenity to hotel guests and other visitors. The sale of alcoholic beverages will not result in a significant increase of patrons, and therefore will not generate any increased traffic or parking demand that will adversely affect surrounding businesses and residents.

CONDITIONS OF APPROVAL:

COMMUNITY DEVELOPMENT DEPARTMENT
Project Specific Conditions

1. No rights may be exercised, and no operations of the micro-hotel may commence, as permitted under Conditional Use Permit 19ENT-0397 unless and until the amendments to the Downtown Community Plan proposed by Text Amendment 21ENT-0116 become effective.

2. The proposed café’s alcohol service shall be limited to beer and wine only. The proposed hours of the Type 41 alcohol service for the proposed café along 2nd Street are from 10am to midnight.

3. The proposed Restaurant with Entertainment located adjacent to the hotel courtyard shall be subject to all requirements and limitations specified in SMMC

9.31.290. In the event that the Restaurant with Entertainment exceeds the scope of these limitations, the Restaurant with Entertainment shall also be considered a Bar/Nightclub/Lounge as defined in Chapter 9.51, and such entertainment use

3.B.a
Packet Pg. 123 Attachment: Shore Hotel Council STOA [Revision 3] (4995 : Adoption of the Shore Hotel Statement of Official Action (STOA)) Attachment B
Draft Statement of Official Action
8 shall be prohibited unless a separate Conditional Use Permit for that use has been obtained.

4. All amplified music/sound originating from the Restaurant with Entertainment is subject to the Noise Ordinance provisions established within SMMC 4.12.140.

5. The proposed hours of the Type 47 alcohol service for the proposed Restaurant with Entertainment located adjacent to the hotel courtyard are from 10am to 2am.

6. Incidental massage shall not be permitted anywhere on the hotel premises except in hotel guest rooms or outdoors on the pool patio, as permitted. All incidental massage service is subject to full compliance with SMMC 6.104, Massage Regulations, and in which all persons engaged in the practice of massage are certified pursuant to the California Business and Professions Code Section 4612.

7. For 5 years from the effective date of Conditional Use Permit 19ENT-0397 the applicant shall submit any compliance reports associated with Coastal Development Permit #5-18-0872, issued by the California Coastal Commission on September 25, 2020 to the City for informational purposes. The compliance report shall be posted on a Planning Commission agenda along with any Transportation Demand Management Report that the project is required to annually submit to the City pursuant to SMMC Chapter 9.53.

Administrative

8. The City Council’s approval, conditions of approval, or denial of these applications is final. The approval of this permit shall expire if the rights granted are not exercised within one year the permit’s effective date. Exercise of rights shall mean issuance of a building permit to commence construction, or actual commencement of the use granted by this conditional use permit if a building permit is not required.

9. Within ten days of City Planning Division transmittal of the Statement of Official Action, project applicant shall sign and return a copy of the Statement of Official Action prepared by the City Planning Division, agreeing to the conditions of approval and acknowledging that failure to comply with such conditions shall constitute grounds for potential revocation of the permit approval. By signing same, applicant shall not thereby waive any legal rights applicant may possess regarding said conditions. The signed Statement shall be returned to the City Planning Division. Failure to comply with this condition shall constitute grounds for potential permit revocation.

10. Within thirty (30) days after final approval of the project, a sign shall be posted on site stating the date and nature of the approval. The sign shall be posted in accordance with the Zoning Administrator guidelines and shall remain in place until a building permit is issued for the project. The sign shall be removed promptly

3.B.a
Packet Pg. 124 Attachment: Shore Hotel Council STOA [Revision 3] (4995 : Adoption of the Shore Hotel Statement of Official Action (STOA)) Attachment B
Draft Statement of Official Action
9 when a building permit is issued for the project or upon expiration of the Conditional Use Permit.

11. Prior to issuance of a Business License, the applicant shall post a notice at the building entry stating that the site is regulated by a Conditional Use Permit and the Statement of Official Action, which includes the establishment’s conditions of approval, the establishment’s approved floor plan, is available upon request. This notice shall remain posted at all times the establishment is in operation.

12. In the event permittee violates or fails to comply with any conditions of approval of this permit, no further permits, licenses, approvals or certificates of occupancy shall be issued until such violation has been fully remedied.

13. Applicant shall defend, indemnify, and hold harmless the City and its boards, commissions, agents, officers, and employees (collectively, "City") from any claims, actions, or proceedings (individually referenced as "Claim" and collectively referenced as "Claims") against the City to attack, set aside, void, or annul, the approval of 19ENT-0397 or any Claims brought against the City due to the acts or omissions in any way connected to the Applicant's project. City shall promptly notify the applicant of any Claim and shall cooperate fully in the defense. Nothing contained in this paragraph prohibits the City from participating in the defense of any Claims, if both of the following occur:
i. The City bears its own attorney's fees and costs.
ii. The City defends the action in good faith.
iii. Applicant shall not be required to pay or perform any settlement unless the settlement is approved by the Applicant.
iv. In the event any such action is commenced to attack, set aside, void or annul all, or any, provisions of any approvals granted for the Project, or is commenced for any other reason against the City for the act or omissions relating to the Applicant's project, within fourteen (14) days following notice of such action from the City, the Applicant shall file with the City a performance bond or irrevocable letter of credit, or other form of security satisfactory to the City ("the Security") in a form satisfactory to the City, and in the amount of $100,000 to ensure applicant's performance of its defense, indemnity and hold harmless obligations to City. The Security amount shall not limit the Applicant's obligations to the City hereunder. The failure of the Applicant to provide the Security shall be deemed an express acknowledgment and agreement by the Applicant that the City shall have the authority and right, without consent of the Applicant, to revoke the approvals granted hereunder.

Conformance with Approved Plans

14. This approval is for those plans dated September 14, 2020, a copy of which shall be maintained in the files of the City Planning Division. Project development shall

3.B.a
Packet Pg. 125 Attachment: Shore Hotel Council STOA [Revision 3] (4995 : Adoption of the Shore Hotel Statement of Official Action (STOA)) Attachment B
Draft Statement of Official Action
10 be consistent with such plans, except as otherwise specified in these conditions of approval.

15. Minor amendments to the plans shall be subject to approval by the Director of Planning. A significant change in the approved concept shall be subject to Planning Commission Review. A significant change would include a change in the character of the proposed limited amenity hotel through the provision of additional amenities not included in the project as approved. Amenities are limited to a 370 square foot exercise room, an approximately 2,000 square foot Restaurant with Entertainment, an approximately 600 square foot café, swimming pool, spa pools, and ancillary massage services. Guest rooms average 295 square feet in size and have a floor to ceiling height of eight feet, except for those 14 rooms contained within the micro-hotel component of the hotel along 2nd Street which shall not diminish in size and dimension as depicted in the approved plans. The rooms in the micro-hotel component shall only be rented at affordable rates. The project does not include multiple room suites. Construction shall be in conformance with the plans submitted and those amenities expressly required by these conditions of approval (e.g., the bicycles, bus tokens, etc.) or as modified by the Planning Commission, Architectural Review Board or Director of Community Development.

The on-site provision of ancillary amenities, such as conferencing facilities, spa, and a florist may be determined by the Planning Commission or Director of Community Development to constitute a hotel amenity resulting in a change in character of the limited amenity hotel that would be subject to Planning Commission approval. Additionally, combination of rooms to create larger rooms, or multiple room suites, would result in a change in character of the hotel and would be subject to Planning Commission approval. This condition does not apply to the project’s ground floor commercial space fronting on Ocean Avenue, which shall be governed by the Zoning Ordinance’s use regulations.

16. Project plans shall be subject to complete Code Compliance review when the building plans are submitted for plan check and shall comply with all applicable provisions of Article IX of the Municipal Code and all other pertinent ordinances and General Plan policies of the City of Santa Monica prior to building permit issuance.

Fees

17. As required by California Government Code Section 66020, the project applicant is hereby notified that the 90-day period has begun as of the date of the approval of this application, in which the applicant may protest any fees, dedications, reservations, or other exactions imposed by the City as part of the approval or as a condition of approval of this development. The fees, dedications, reservations, or other exactions are described in the approved plans, conditions of approval, and/or adopted city fee schedule.

3.B.a
Packet Pg. 126 Attachment: Shore Hotel Council STOA [Revision 3] (4995 : Adoption of the Shore Hotel Statement of Official Action (STOA)) Attachment B
Draft Statement of Official Action
11 Project Operations

18. The operation shall at all times be conducted in a manner not detrimental to surrounding properties or residents by reason of lights, noise, activities, parking or other actions.

19. The project shall at all times comply with the provisions of the Noise Ordinance (SMMC Chapter 4.12).

20. All on-site parking spaces for employee or customer use shall be clearly identified as such with either signage or pavement markings.

Standard Conditions

21. Mechanical equipment shall not be located on the side of any building which is adjacent to a residential building on the adjoining lot, unless otherwise permitted by applicable regulations. Roof locations may be used when the mechanical equipment is installed within a sound-rated parapet enclosure.

22. Final approval of any mechanical equipment installation will require a noise test in compliance with SMMC Section 4.12.040. Equipment for the test shall be provided by the owner or contractor and the test shall be conducted by the owner or contractor. A copy of the noise test results on mechanical equipment shall be submitted to the Community Noise Officer for review to ensure that noise levels do not exceed maximum allowable levels for the applicable noise zone.

23. Final parking lot layout and specifications shall be subject to the review and approval of the Mobility Division.

24. The property owner shall insure any graffiti on the site is promptly removed through compliance with the City’s graffiti removal program.

3.B.a
Packet Pg. 127 Attachment: Shore Hotel Council STOA [Revision 3] (4995 : Adoption of the Shore Hotel Statement of Official Action (STOA)) Attachment B
Draft Statement of Official Action
12 VOTE (deny Appeal 21ENT-0167)
Ayes: de la Torre, Brock, Negrete, Davis, Parra, McCowan Nays: Himmelrich
Abstain: None

Absent: None
VOTE (approve Appeal 21ENT-0163 and approve Conditional Use Permit 19ENT0397 with amended Conditions of Approval) Ayes: de la Torre, Brock, Negrete, Parra
Nays: Davis, McCowan, Himmelrich
Abstain: None

Absent: None
NOTICE
If this is a final decision not subject to further appeal under the City of Santa Monica Comprehensive Land Use and Zoning Ordinance, the time within which judicial review of this decision must be sought is governed by Code of Civil Procedure Section 1094.6, which provision has been adopted by the City pursuant to Municipal Code Section

1.16.010.

I hereby certify that this Statement of Official Action accurately reflects the final determination of the City Council of the City of Santa Monica. _____________________________ _____________________________ Sue Himmelrich, Mayor Date
Acknowledgement by Permit Holder
I hereby agree to the above conditions of approval and acknowledge that failure to comply with such conditions shall constitute grounds for potential revocation of the permit approval.

Print Name and Title Date

3.B.a
Packet Pg. 128 Attachment: Shore Hotel Council STOA [Revision 3] (4995 : Adoption of the Shore Hotel Statement of Official Action (STOA)) Attachment
B
Draft Statement of Official Action
13 Applicant’s Signature

3.B.a
Packet Pg. 129 Attachment: Shore Hotel Council STOA [Revision 3] (4995 : Adoption of the Shore Hotel Statement of Official Action (STOA)) Attachment
B
Draft Statement of Official Action
14 3.B.a
Packet Pg. 130 Attachment: Shore Hotel Council STOA [Revision 3] (4995 : Adoption of the Shore Hotel Statement of Official Action (STOA)) City Council
Report
City Council Meeting: March 22, 2022
Agenda Item: 3.C
1 of 4
To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Water Resources Subject: Approval of Second Modification to Contract #10419 (CCS) with Infor Global Solutions for the Computerized Maintenance Management System for the Public Works Department
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a second modification to Contract 10419 (CCS) with Infor Global Solutions for the Computerized Maintenance Management System (CMMS) agreement with the Water Resources Division for the Public Works Department. This modification is made as an exception to the competitive bidding process pursuant to Section 2.24.250 (b) to extend the agreement for an additional year in the amount of $66,000, for a total amount not to exceed $989,334 for a total contract term of twenty-two years.

Summary
To ensure the efficient and reliable delivery of safe water to customers, the Water Resources Division utilizes a Computerized Maintenance Management System (CMMS) to track water and wastewater operation field data (e.g., date/time of pipe repair) to better assess needs and condition of its assets, schedule repairs and track maintenance records and costs. The Water Utility has utilized a CMMS from Infor Global Solutions, Inc since 2001. The Water Resources Division is in the process of upgrading the CMMS system to better meet the needs of the expanded and more advanced water/wastewater infrastructure constructed to achieve water self-sufficiency.

The current CMMS system will need to run concurrently with the new system, once procured, to avoid any loss in data, facilitate data transfer to the upgraded CMMS system, and scheduling over an additional one-year period. Staff, therefore, recommends extending the maintenance agreement with Infor Global Solutions, Inc. for

3.C
Packet Pg. 131
2 of 4
a period of one year in the amount of $66,000, for a total cost not to exceed $989,334 for a total term of 22 years.

Discussion
The City of Santa Monica’s Water Resources Division utilizes Infor’s Hansen CMMS to capture work orders, labor hours, equipment costs, and material costs per job performed by staff. In addition, the CMMS system is used to inventory and track the condition of its assets like water meters, water and sewer pipes, pumps, and instrumentation vital to water production, water distribution, and sewer collection.

Vendor/Consultant Selection
Although this is the second modification to CT #10419, this contract has had three iterations since its award in November 1999.

In June 1999 the City posted an RFP which was advertised in The Argonaut and Los Angeles Times. A committee composed of members from the Water Resources Division and Information Systems Department evaluated the proposals and Infor Global Solutions, Inc. was selected based on their ability to meet the project specifications for the water/wastewater infrastructure in existence at the time.

In July 2010, the agreement with Infor was extended and the system was upgraded to the next iteration, Hansen 8 from Hansen 7. In February 2012, a new agreement (Contract #10419) was executed with Infor to extend the term by an additional five years. In January 2017, the first modification of the new agreement with Infor was extended an additional five years and additional licenses were purchased.

Staff recommends a second modification to Contract #10419 to extend the term by one year and increase the budget by $66,000 to operate the existing Infor Hansen CMMS system in parallel for one year while the new CMMS system is being implemented. This recommended modification is made as an exception to the competitive bidding process.

3.C
Packet Pg. 132
3 of 4
Exception to Competitive Bidding
Staff recommends Infor Global Solutions, Inc. to provide software licensing and maintenance as an exception to competitive bidding per Muni Code 2.24.250 (b). Infor Global Solutions, Inc. is the software developer of Hansen 8 and the licensing is unavailable by any other distributor. b. when a good or service is copyrighted, patented or only available form one license holder, including, proprietary goods, original equipment manufacturers and/or exclusive distributors; Past Council Actions
Meeting Date Description
11/09/1999
(Attachment A)
Award of agreement with vendor for CMMS licensing and
maintenance support.
07/13/2010
(Attachment B)
Agreement was modified to extend term and upgrade to latest version of software.
02/14/2012
(Attachment C)
Agreement was modified to extend the term.
01/24/2017
(Attachment D)
Most recent modification to agreement to extend the contract term.

Financial Impacts and Budget Actions
Staff seeks authority to approve funding from the Water and Wastewater Funds to increase the amount of Contract #10419 with Infor Global Solutions Inc. for CMMS licensing and maintenance.

Contract Modification Request
Agreement #
Current Authorized
Amount
FY 2021-22
Budget
Modified Request
Amount
Dept/CIP Account # Total Revised
Contract Amount
10419 $461,667 $33,000 50500001.529230 $494,667
10419 $461,667 $33,000 51500001.529230 $494,667
Total $923,334 $66,000 $989,334

3.C
Packet Pg. 133
4 of 4
Prepared By: Thomas Poon, Senior Administrative Analyst Approved Forwarded to Council
Attachments:

A. Attachment A - Staff Report - November 9, 1999
B. Attachment B - Staff Report - July 13, 2010
C. Attachment C - Staff Report - February 14, 2012
D. Attachment D - Staff Report - January 24, 2017
E. Oaks Initiative - Infor Public Sector
F. Contract 7636 (CCS) - Original Contract
G. Contract 9238 (CCS) - Extension
H. Contract 10419 (CCS) - Modification 1

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Packet Pg. 141 Attachment: Attachment C - Staff Report - February 14, 2012 (4983 : Mod 2 - CT #10419 - Infor Global Solutions) City Council
Report
City Council Meeting: January 24, 2017
Agenda Item: 3.D
1 of 4
To: Mayor and City Council
From: Joseph Cevetello, Chief Information Officer, Information Systems Department, Software Systems
Subject: Modification of Software Maintenance and Support for Hansen Computerized Maintenance Management System
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a modification of a support agreement with Infor Global Solutions, Inc. to extend term for up to five years and to purchase additional mobile software licenses for a total amount not to exceed $355,416, with future year funding contingent on Council budget approval.

Executive Summary
The City of Santa Monica is heavily reliant on the availability of data to inform decision making, manage day-to-day operations, optimize service delivery, and improve citizen engagement. Many data repositories exist in the City. The City has used the Hansen CMMS since 2001 to track information about water resources and wastewater maintenance operations to help staff work more effectively and make better informed decisions about the maintenance needs of the City’s infrastructure. Continued maintenance support is necessary for the Hansen CMMS system to remain current, and the maintenance term will soon expire. At this time, staff recommends extending the maintenance agreement with Infor Global Solutions, Inc. for a period of up to five years in amount up to $309,463, and to authorize the purchase of mobile licenses with associated maintenance in an amount up to $45,953, for a for a total cost not to exceed $355,416.

Background
In 1998, the City issued a Request for Proposal for a computerized maintenance management system for water, wastewater and storm water. On November 9, 1999 (Attachment A), City Council authorized a Software License Agreement and Software Maintenance and Support Agreement with Hansen Information Technologies, Inc. for the purchase of a new Computerized Maintenance Management System (CMMS) in the amount of $104,720 to replace the City’s manual maintenance management system for water, wastewater, and storm water. Since that time, Hansen Information

3.C.d
Packet Pg. 142 Attachment: Attachment D - Staff Report - January 24, 2017 (4983 : Mod 2 - CT #10419 - Infor Global Solutions) 2 of 4
Technologies, Inc. was bought out by Infor Global Solutions, Inc., the current service provider.

On July 13, 2010 (Attachment B), Council authorized the implementation of an upgrade to the Hansen CMMS in an amount not to exceed $231,948 in order to enhance system functionality.

On February 14, 2012 (Attachment C), Council approved maintenance and support costs for Hansen CMMS in the amount of $231,250 for a five-year period, which expires on February 28, 2017. Therefore, it is critical to extend the agreement for software maintenance and support services to ensure business continuity, receive system updates and product support, and maintain compliance with infrastructure and assetmanagement regulatory requirements.

Discussion
The Water Resources Division has used the Hansen CMMS for approximately sixteen years. Significant financial resources and training hours have been invested by the City in this data management system. CMMS has greatly enhanced the information management and work order processing capabilities of staff.

All Hansen software licenses previously purchased by the City are perpetual and require no renewal. As part of the modification to extend the maintenance term, staff also recommends purchasing mobile software licenses to enhance on-field staff’s access to CMMS. Many industries now utilize mobile computing technology to create a relationship between maintenance managers and field technicians. Having the ability to connect to CMMS on mobile devices while on the field, is vital to reshaping the City's asset and maintenance management practices. Some of the benefits would include:
faster response times by eliminating extra travel; reduction or elimination of duplicate data entry; and expeditious routing and dispatching of service assignments.

Vendor/Consultant Selection
In 1999, a committee comprised of members from the Utilities Division, and Information

3.C.d
Packet Pg. 143 Attachment: Attachment D - Staff Report - January 24, 2017 (4983 : Mod 2 - CT #10419 - Infor Global Solutions) 3 of 4
System viewed software demonstrations from several computerized maintenance management systems vendors. The evaluation criteria used to rank each vendor included references from similar work, the ability of the vendor to meet the project specifications and the technical environment in which the system would operate. After a competitive process, the Council awarded the contract to Hansen Technologies, Inc. (now Infor Global Solutions).

In 2008, the committee reviewed the capabilities of the newly released Hansen Version 8 and determined that it possessed a powerful workflow engine, extensive flexibility, and enhanced GIS integration that would further streamline business processes and improve the effectiveness of the City’s maintenance efforts. In addition, the serviceoriented architecture in Hansen Version 8 allowed the integration of Water Resources Protection Program’s inspection, sampling, and permitting processes. In 2010 Council authorized the implementation of an upgrade to the Hansen CMMS. Infor Global Solutions, Inc. possesses the unique ability to maintain the proprietary system and to provide necessary upgrades.

Staff recommends extending the term of the Hansen software maintenance and support services with Infor Global Solutions, Inc. for a period of up to five years and to purchase mobile software licenses.

Financial Impacts and Budget Actions
The agreement to be awarded to Infor Global Solutions, Inc. is for an amount not to exceed $355,416. Funds of $80,818 are available in the FY 2016-17 budget in the Public Works Department. The agreement will be charged to the following accounts:
25671.533580 $40,409
31661.533580 $40,409
TOTAL $80,818
Future year funding is contingent on Council budget approval.

3.C.d
Packet Pg. 144 Attachment: Attachment D - Staff Report - January 24, 2017 (4983 : Mod 2 - CT #10419 - Infor Global Solutions) 4 of 4
Prepared By: Ivo Nkwenji, Lead Systems Analyst, Information Systems Approved Forwarded to Council
Attachments:

A. November 9, 1999 Staff Report (web link)
B. July 13, 2010 Staff Report (web link)
C. February 14, 2012 Staff Report (web link)
D. Oaks Initiative Disclosure Form - Infor Global Solutions, Inc.

3.C.d
Packet Pg. 145 Attachment: Attachment D - Staff Report - January 24, 2017 (4983 : Mod 2 - CT #10419 - Infor Global Solutions)

CITY OF SANTA MONICA

OAKS INITIATIVE DISCLOSURE FORM
In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity.

Public benefits include:

1. Personal services contracts in excess of $25,000 over any 12-month period;

2. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12- month period;

3. Purchase, sale or lease of real property to or from the City in excess of $25,000 over a 12- month period;

4. Non-competitive franchise awards with gross revenue of $50,000 or more in any 12-month period;

5. Land use variance, special use permit, or other exception to an established land use plan, where the decision has a value in excess of $25,000;

6. Tax “abatement, exception, or benefit” of a value in excess of $5,000 in any 12- month period; or

7. Payment of “cash or specie” of a net value to the recipient of $10,000 in any 12- month period.

Name(s) of persons or entities receiving public benefit:

Name(s) of trustees, directors, partners, and officers:

Name(s) of persons with more than a 10% equity, participation, or revenue interest:

Prepared by: ____________________________Title: __________________________ Signature: ______________________________________ Date: ________________ Email: ____________________________________ Phone: ____________________ FOR CITY USE ONLY:

Bid/PO/Contract # ____________________________ Permit # ___________________________ d by: __________________________
e: ____________________________
&7

&&6

Lindsay Pritchard Associate General Counsel
1/30/2022
[email protected] (651)767-7000
Infor Public Sector, Inc.

Gregory M Giangiordano, Brad Steiner, Mark Henry, Lindsay Pritchard None

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Packet Pg. 146 Attachment: Oaks Initiative - Infor Public Sector (4983 : Mod 2 - CT #10419 - Infor Global Solutions)

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Packet Pg. 147 Attachment: Contract 7636 (CCS) - Original Contract (4983 : Mod 2 - CT #10419 - Infor Global Solutions)

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Packet Pg. 148 Attachment: Contract 7636 (CCS) - Original Contract (4983 : Mod 2 - CT #10419 - Infor Global Solutions)

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Packet Pg. 149 Attachment: Contract 7636 (CCS) - Original Contract (4983 : Mod 2 - CT #10419 - Infor Global Solutions)

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Packet Pg. 150 Attachment: Contract 7636 (CCS) - Original Contract (4983 : Mod 2 - CT #10419 - Infor Global Solutions)

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Packet Pg. 151 Attachment: Contract 7636 (CCS) - Original Contract (4983 : Mod 2 - CT #10419 - Infor Global Solutions)

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Packet Pg. 152 Attachment: Contract 7636 (CCS) - Original Contract (4983 : Mod 2 - CT #10419 - Infor Global Solutions)

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Packet Pg. 153 Attachment: Contract 7636 (CCS) - Original Contract (4983 : Mod 2 - CT #10419 - Infor Global Solutions)

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Packet Pg. 154 Attachment: Contract 7636 (CCS) - Original Contract (4983 : Mod 2 - CT #10419 - Infor Global Solutions)

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Packet Pg. 155 Attachment: Contract 7636 (CCS) - Original Contract (4983 : Mod 2 - CT #10419 - Infor Global Solutions)

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Packet Pg. 156 Attachment: Contract 7636 (CCS) - Original Contract (4983 : Mod 2 - CT #10419 - Infor Global Solutions)

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Packet Pg. 157 Attachment: Contract 7636 (CCS) - Original Contract (4983 : Mod 2 - CT #10419 - Infor Global Solutions)

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Packet Pg. 292 Attachment: Contract 10419 (CCS) - Modification 1 (4983 : Mod 2 - CT #10419 - Infor Global Solutions)

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Packet Pg. 293 Attachment: Contract 10419 (CCS) - Modification 1 (4983 : Mod 2 - CT #10419 - Infor Global Solutions) City Council
Report
City Council Meeting: March 22, 2022
Agenda Item: 3.D
1 of 3
To: Mayor and City Council
From: Joseph Lawrence, Interim City Attorney, City Attorney's Office, Administration Subject: Approval of First Modification of Lawyer-Client Retainer Agreement for Liebert Cassidy Whitmore for Personnel Related Legal Services
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to Contract No. 10461 (CCS) with Liebert Cassidy Whitmore (LCW), a California-based law firm, to extend the term of the agreement for one year and increase the compensation by $300,000, for personnel-related legal services for the entire city, managed by the City Attorney’s Office. This modification will result in an amended agreement providing for a six-year contract with a new total estimated amount not to exceed $2,175,000, with future year funding contingent on Council budget approval.

Summary
The City uses the services of outside, specialized legal counsel for assistance with employment and labor relations advice, litigation, and training, including but not limited to labor negotiations, ever-changing COVID-19 employment laws and regulations, employee disciplinary matters, Personnel Board hearings and other administrative proceedings, and personnel policies. Staff recommends that the City modify its agreement with Liebert Cassidy Whitmore (“LCW”) as the City is about to begin labor negotiations with most bargaining units in the City. Modifying the contract now will allow the City to maintain needed continuity and help the City to ensure that labor negotiations are not disrupted or negatively impacted by changing outside legal counsel during negotiations.

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Discussion
In October 2016, the City issued a Request for Proposals (RFP) for labor and employment services for a government entity. Nine law firms submitted proposals. The proposals were reviewed, and three law firms were interviewed. The interviews were conducted by the City Attorney’s Office and Human Resources. As a result, staff recommended, and Council approved, an agreement with LCW as the City’s outside labor and employment legal counsel.

The City entered into a five-year contract not to exceed $1,875,000 beginning on August 3, 2017, and ending June 30, 2022. Through December 2021, the City has spent approximately $1,200,000, for an average over four and a half years of about $266,500 per year. Funds are charged to appropriate departments as services are rendered.

Given LCW’s institutional knowledge, upcoming labor negotiations, and pending litigation, the City Attorney’s Office believes that it would be more prudent, costeffective, and efficient to extend LCW’s contract for an additional year rather than initiating a new procurement process and entering into a new agreement with a new law firm at this time. Therefore, staff recommends approving a first modification to extend the existing contract for an additional one year ending June 30, 2023. During FY 2022- 2023, the City Attorney’s Office will conduct another RFP process for outside legal counsel to begin July 1, 2023. LCW has not increased billing rates to the City for the last two years. Under the first modification, the rates would increase approximately 6-7%, which remain below LCW’s current rates and are significantly lower than the majority of law firms that specialize in public sector labor and employment law. The increase in fiscal authority is due to pending and anticipated personnel proceedings and labor negotiations through June 30, 2023.

Past Council Actions
05/23/2017
(Attachment A)
Staff Report Requesting Authorization of LCW agreement
following RFP process

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08/03/2017
(Attachment B)
LCW Contract
Financial Impacts and Budget Actions
Staff seeks authority to increase the amount of the agreement with LCW by $300,000 for a total not to exceed of $2,175,000. These funds will be encumbered as needed and are charged to the appropriate departments as the services are rendered. Department budgets currently include funding for this work.

Contract Modification Request: LCW
Agreement # Current Authorized
Amount
Modified
Request Amount
FY 2022-23 Budget
Dept/Account #
Total Revised
Contract Amount
10461 $1,875,000 $300,000 Various $2,175,000
TOTAL $2,175,000
Prepared By: Bradley Michaud, Legal Operations Coordinator Approved Forwarded to Council
Attachments:

A. ExA-LCW 2017 Staff Report
B. ExB-LCW 2017 Contract
C. ExC-LCW First Modification
D. ExD-Oaks Initiative Disclosure Form
E. ExE-Living Wage Ordinance Certification

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City Council
Report
City Council Meeting: May 23, 2017
Agenda Item: 3.G
1 of 3
To: Mayor and City Council
From: Joseph Lawrence, Interim City Attorney, City Attorney's Office Subject: Lawyer-Client Retainer Agreement for Outside Labor and Employment Counsel
Recommended Action

1. Award RFP Number 93 to Liebert, Cassidy and Whitmore, a California professional corporation (“LCW”), for Outside Labor and Employment Counsel services; and

2. Authorize the City Manager to negotiate and execute a Lawyer-Client Retainer Agreement (“Agreement”) with LCW for outside labor and employment counsel services in an amount not to exceed $1,875,000, for a five-year term.

Executive Summary
The City, through the City Attorney’s Office and the Human Resources Department, uses the services of outside, specialized legal counsel for assistance with labor and employment matters, including, but not limited to, employee disciplinary matters, training, Personnel Board hearings, litigation, and advice and counsel on specific employment-related matters. Staff recommends that City Council approve a LawyerClient Retainer Agreement with Liebert Cassidy Whitmore for such services in an amount not to exceed $1,875,000 over five years.

Background
The City Attorney’s Office and the Human Resources Department use the services of outside labor and employment counsel to provide representational, litigation, advisory, training and other employment law and labor relations services in the areas of Harassment and Discrimination, Wage and Hour, Disability and Leave Laws (e.g., FMLA/CFRA), Public Safety (Police/Fire), Retirement, Workplace Investigations, Personnel Policies, Administrative Hearings, and Labor Relations and Negotiations.

After a competitive process undertaken in 2012, the City Council previously awarded a contract to LCW for outside labor and employment counsel services. The term of the current contract is ending on June 30, 2017.

Discussion
The proposed contract will have a five-year term commencing on July 1, 2017. The City will have the ability to terminate the Agreement at any time during the five-year term by giving LCW thirty days’ written notice. Services will be requested, as needed, by both

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Packet Pg. 297 Attachment: ExA-LCW 2017 Staff Report (5002 : Legal Services - LCW) 2 of 3
the City Attorney’s Office and the Human Resources Department. The Human Resources Department will coordinate training workshops to be conducted by outside legal counsel, and the City Attorney’s Office will monitor legal work undertaken. Outside legal counsel will provide legal advice and consultation, written legal opinions, and attendance at hearings or other meetings, as needed.

Vendor/Consultant Selection
On October 25, 2016, the City issued a Request for Proposals (RFP) for labor and employment services from outside law firms. The RFP was posted on the City’s online bidding site, and notices were advertised in the Santa Monica Daily Press in accordance with City Charter and Municipal Code provisions. In addition, four law firms specializing in practice areas for government agencies were contacted and informed about the RFP. Nine law firms submitted proposals by the deadline of November 11, 2016. The proposals were evaluated based on the criteria in SMMC 2.24.073, and specific criteria, including experience of attorneys in the practice areas needed, client reference list and stability of client representation, case references, law firm billing rates, cost of all additional services, and adhering to RFP instructions. Representatives from the City Attorney's Office and Human Resources conducted interviews with the top three ranked firms to evaluate qualifications and experience of the proposed law firms.

Staff recommends LCW, located in Los Angeles, California, as the best qualified firm.

LCW practices exclusively in public sector labor and employment law and has extensive experience providing labor and employment services to multiple public entities throughout California with regard to employee disciplinary matters, workplace investigations, Personnel Board Hearings, litigation, labor law-related training, and preparation of legal reports. LCW’s rates are competitive with other law firms and LCW has the best depth of services and experience suited for the City’s needs.

Financial Impacts and Budget Actions
The contract amount to be awarded to LCW is not to exceed $1,875,000 over a fiveyear period. These funds will be encumbered as needed and are charged to the appropriate departments as services are rendered.

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Packet Pg. 298 Attachment: ExA-LCW 2017 Staff Report (5002 : Legal Services - LCW) 3 of 3
Prepared By: Diana Burger, Office Administrator
Approved Forwarded to Council
Attachments:

A. Oaks Form 2017

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Packet Pg. 299 Attachment: ExA-LCW 2017 Staff Report (5002 : Legal Services - LCW)

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Packet Pg. 300 Attachment: ExB-LCW 2017 Contract (5002 : Legal Services - LCW)

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Packet Pg. 301 Attachment: ExB-LCW 2017 Contract (5002 : Legal Services - LCW)

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Packet Pg. 302 Attachment: ExB-LCW 2017 Contract (5002 : Legal Services - LCW)

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Packet Pg. 303 Attachment: ExB-LCW 2017 Contract (5002 : Legal Services - LCW)

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Packet Pg. 304 Attachment: ExB-LCW 2017 Contract (5002 : Legal Services - LCW)

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Packet Pg. 305 Attachment: ExB-LCW 2017 Contract (5002 : Legal Services - LCW)

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Packet Pg. 306 Attachment: ExB-LCW 2017 Contract (5002 : Legal Services - LCW)

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Packet Pg. 307 Attachment: ExB-LCW 2017 Contract (5002 : Legal Services - LCW)

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Packet Pg. 308 Attachment: ExB-LCW 2017 Contract (5002 : Legal Services - LCW)

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Packet Pg. 309 Attachment: ExB-LCW 2017 Contract (5002 : Legal Services - LCW)

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Packet Pg. 310 Attachment: ExB-LCW 2017 Contract (5002 : Legal Services - LCW)

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Packet Pg. 311 Attachment: ExB-LCW 2017 Contract (5002 : Legal Services - LCW) 1 FIRST MODIFICATION OF AGREEMENT NO. 10461 (CCS)
This First Modification of Lawyer-Client Retainer Agreement Number 10461 (CCS) (“First Modification”), entered into as of _________________ (“Execution Date”), by and between the City of Santa Monica, a municipal corporation (“City”), and Liebert Cassidy Whitmore (LCW) is made with reference to the following:

RECITALS
A. On or about August 3, 2017, the City and LCW entered into Lawyer-Retainer Client Agreement Number 10461 (CCS) for specialized legal services in employment and labor law (“Original Agreement”).

B. The City and LCW desire to modify the Original Agreement to extend the agreement term for one additional year and increase the total compensation.

TERMS AND CONDITIONS
Now, therefore, the undersigned parties do hereby mutually agree to modify the Original Agreement as follows:

1. Section 1 of the Original Agreement entitled “Term” shall be deleted in its entirety and replaced with the following paragraph:

Term. This Agreement begins on July 1, 2017, and terminates on June 30, 2023, unless terminated earlier as set forth in the Original Agreement or extended by the parties in writing.

2. Section 4 of the Original Agreement entitled “Compensation” shall be deleted in its entirety and replaced with the following paragraph:

Compensation. The City will compensate the Firm for the Services performed in an amount not to exceed $2,175,000, in six years, as set forth in Exhibit B-1.

3. All references in the Original Agreement to Exhibit B shall be deleted and replaced with Exhibit B-1.

4. Exhibit B-1 is attached hereto and incorporated herein by this reference.

5. Execution in Counterparts. This First Modification may be executed in counterparts with the same effect as if both parties hereto had executed the same document. All counterparts shall be construed together and shall constitute a single modification. Any signature to this First Modification transmitted electronically through DocuSign or PDF shall be deemed an original signature and be binding upon the parties hereto (it being agreed that such electronic signature shall have the same force and effect as an original signature).

6. Except as expressly modified by this First Modification, all other terms and conditions of the Original Agreement shall be and remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this First Modification as of the

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Packet Pg. 312 Attachment: ExC-LCW First Modification (5002 : Legal Services - LCW) 2 date and year first written above.

ATTEST:
______________________________

DENISE ANDERSON-WARREN
City Clerk
APPROVED AS TO FORM:
______________________________

LANE DILG
City Attorney

CITY OF SANTA MONICA,
a municipal corporation
By: ______________________________

RICK COLE
City Manager
ABC Corporation
#VENDOR
By: _______________________________

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Packet Pg. 313 Attachment: ExC-LCW First Modification (5002 : Legal Services - LCW) 3 EXHIBIT B-1
BUDGET
The range of hourly rates for Attorney time is:

1. $270 to $350 per hour for attorney staff for Years 1 and 2, with a $5 increase for each following year in Years 3 through 5. $270 to $380 per hour for attorney staff for Year 6.

2. $75 to $125 per hour for services provided by paraprofessional staff in Years 1 and 2, with a $5 increase for each following year in Years 3 through 5. $75 to $135 per hour for services provided by paraprofessional staff in Year 6.

3. Telephone consultation, court litigation, and administrative proceedings and attendance at the meetings will be billed at the attorney’s hourly rate.

4. Travel time will be at the attorney’s hourly rate.

5. The Firm agrees to the CAO Billing Guidelines attached hereto and incorporated herein by reference. With the exception of the travel provision, in the event of any conflict between the CAO Billing Guidelines and the billing terms set forth above, the CAO Billing Guidelines shall take precedence.

The contract amount to the Firm is not to exceed $2,175,000 over a six-year period.

These funds will be encumbered as needed and are charged to the appropriate departments as services are rendered.

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Packet Pg. 314 Attachment: ExC-LCW First Modification (5002 : Legal Services - LCW) Office of the City Attorney
City Hall
1685 Main Street, Room 310
Santa Monica, California 90401

Joseph Lawrence
Interim City Attorney
Billing Guidelines
The City is a public entity, and the City Attorney’s Office is committed to providing the most costeffective legal representation.

The following are our billing guidelines:
 Administrative or clerical work: Administrative, secretarial, clerical, librarian, and accounting tasks should not be billed. This includes bill preparation/modification, proofreading, word processing, conflicts checking, calendaring, scanning, imaging, file creation, docketing, organizing files, bates stamping, converting data, database management, copying and data-input.  Block billing: Block billing is prohibited. Each billing entry should have a single task or activity and time associated with it.
 Costs and expenses: Costs and expenses should be submitted at their actual amounts and not with any supplementary markup. This is especially true for subscription services, if allowed, and experts. Interest and late charges should not be charged. Expenses over the amount of $2,500 incurred in the course of litigation, e.g. mediation and expert witness expenses, may with advance written consent from the City be billed directly to the City.  Depositions, meetings, and court hearings: Absent preapproval, only one attorney should bill for depositions, meetings and court hearings.
 Electronic billing: Firms shall submit invoices via pdf to [email protected].  First-year associates, summer associates, and law clerks: First-year associates, summer associates, and law clerks are assumed to be in training, and their work should not be billed.  Meals: Meals, snacks, and beverages should not be billed to file.  Overtime: Staff overtime is considered the cost of doing business and should not be billed.  Personnel turnover: All additions or changes to the legal team shall be approved in writing by the Interim City Attorney, or Division Chief. Time spent “getting up to speed” for a legal professional due to staff turnover or vacation is not reimbursable.  Research fees: Subscription services such as Westlaw should not be billed as they are the cost of doing business. With rare exceptions, only associates should bill for research.

Per the Santa Monica Municipal Code and pursuant to the attached forms, firms selected will be required to obtain a City of Santa Monica Business License (see https://finance.smgov.net/doingbusiness/business-license), complete a W-9 form, meet City insurance requirements, meet City Living Wage requirements, and complete a City Oaks Initiative form.

Required documents for your contract: W-9 and Business Licens

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Packet Pg. 315 Attachment: ExC-LCW First Modification (5002 : Legal Services - LCW)

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Packet Pg. 316 Attachment: ExD-Oaks Initiative Disclosure Form (5002 : Legal Services - LCW)

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Packet Pg. 317 Attachment: ExE-Living Wage Ordinance Certification (5002 : Legal Services - LCW)

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Packet Pg. 318 Attachment: ExE-Living Wage Ordinance Certification (5002 : Legal Services - LCW) City Council
Report
City Council Meeting: March 22, 2022
Agenda Item: 3.E
1 of 4
To: Mayor and City Council
From: Joseph Lawrence, Interim City Attorney, City Attorney's Office, Administration Subject: Adoption of Resolution for AB 361 Findings Regarding Teleconference Meetings
Recommended Action
Staff recommends that the City Council adopt a resolution making the findings required by AB 361 to continue teleconference meetings of the City Council and City Boards, Commissions, and Task Forces through April 22, 2022.

Discussion
AB 361 authorizes public agencies to conduct meetings by teleconference, including video conference, without compliance with all of the Brown Act’s limitations on such meetings, while a state of emergency resulting from the COVID-19 pandemic remains active and state or local officials have imposed or recommended measures to promote social distancing.

Initial reliance on AB 361 required the following: (1) there must be a proclaimed state of emergency; and (2) one of the following circumstances exist – (a) state or local officials have imposed or recommended measures to promote social distancing; or (b) the legislative body has determined by majority vote that, as a result of the emergency, meeting in person would present imminent risk to the health or safety of attendees. See Government Code Section 54953(e)(1) (citations are to the Government Code). Both these conditions are presently satisfied. The Governor’s State of Emergency Declaration, issued on March 4, 2020, and the City’s declaration of a local emergency issued March 13, 2020, as supplemented and modified through the 42nd Supplement,

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remain in place and have not been lifted. And, the most recent Los Angeles County Department of Public Health Order of the Health Officer, issued March 3, 2022, (“Health Officer Order” or “HOO”), continues to recommend social distancing as one measure to reduce the spread of COVID-19.

The Requirements of AB 361.

Once the initial invocation of AB 361 is made, continued reliance on AB 361 for subsequent meetings requires the following: (1) either the proclaimed state of emergency remains active or state or local officials have imposed or recommended measures to promote social distancing; and (2) not later than 30 days after teleconferencing for the first time under the AB 361 rules, and every 30 days thereafter, the legislative body, by majority vote, finds that it has reconsidered the circumstances of the emergency and at least one of the following circumstances exists – (a) the state of emergency continues to directly impact the ability of the members to meet safely in person or (b) state or local officials continue to impose or recommend measures to promote social distancing. See Section 54953(e)(3).

If a public agency invokes AB 361, the notice and participation requirements for teleconferenced meetings are as follows: (1) each notice of the meeting and agenda must identify the means by which members of the public may access the meeting and offer public comment by either a call-in option or an internet-based service option; (2) teleconferenced meetings must be conducted in a manner that protects the statutory and constitutional rights of the parties and the public appearing before the legislative body; (3) public comments cannot be required to be submitted in advance of the meeting (though this may remain an option); (4) the public must be able to attend the meeting via call-in option or internet-based service option; (5) the public must have an opportunity to address the legislative body directly and offer comment in real time via call-in option or internet-based service option; (6) if there is a disruption that prevents the public agency from broadcasting the meeting using the call-in option or internetbased service option, or if there is a disruption within the public agency’s control that prevents members of the public from offering public comments using the call-in option or internet-based service option, the legislative body shall take no further action on

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items appearing on the agenda until public access to the meeting via the call-in option or internet-based service option is restored; and (7) where, as in Santa Monica, the legislative body does not provide a timed public comment period but takes public comment separately on each agenda item, it shall allow a reasonable amount of time per agenda item to allow public members the opportunity to provide public comment, including time for members of the public to be recognized for the purpose of providing public comment. See Section 54953(e)(2).

The Current Findings Post-Winter Surge.

The Health Officer Order recognizes that after the post-winter surge, Los Angeles County continues to experience consistent declines in COVID-19 cases, test positivity rates and related hospitalizations. Accordingly, the HOO refocuses the public health response to COVID-19 in Los Angeles County, among other things, to protect the most vulnerable among us and masks remain strongly recommended, regardless of vaccination status, in indoor public settings. Members of many Boards and Commissions have voiced concern about being required to return to in-person meetings given that, as validated by the Health Officer Order, many people, including those with identified underlying medical conditions, unvaccinated older adults, people from certain ethnic and racial minority groups, remain at risk for severe illness from COVID-19 (more likely to be hospitalized, need intensive care, require a ventilator to help them breathe, or die).

In light of AB 361, the continuing COVID-19 emergency, the continuing recommendations by the Los Angeles County Department of Public Health of social distancing as one mechanism for preventing the spread of COVID-19, and the continued threats to health and safety posed by indoor public meetings with large attendance, staff recommends that Council adopt the proposed resolution making the findings required to initially invoke AB 361. Doing so will allow City Council and City Board, Commission, and Task Force meetings to continue to occur by teleconference after the March 22, 2022, City Council meeting through April 22, 2022, without compliance with the teleconferencing requirements set out in Section 54953(b)(3) that would otherwise apply. However, because the second City Council meeting in April

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2022 will be on April 26, 2022, an additional resolution will be required to be adopted at the Council meeting on April 12, 2022 to ensure compliance with the 30-day findings requirement for Board and Commission meetings to be held after April 22.

The procedures currently set up for City Council meetings, which provide for public attendance and comment through a call-in or internet-based service option, satisfy the requirements of AB 361. The City Clerk will work with City Boards, Commissions, and Task Forces to ensure that their meeting procedures for all meetings conducted after March 22, 2022, similarly comply with the requirements of AB 361.

In addition, while the attached AB 361 Resolution authorizes all Boards and Commissions to continue to meet remotely, as the Council recently decided for itself, a Board or Commission can affirmatively decide to meet in person. In other words, for all Boards and Commissions, the default will be remote meetings. However, each Board and Commission can decide for itself if it prefers to meet in person. As indicated above, the Council will need to make AB 361 findings anew every 30 days to permit this option to continue.

Fiscal Impacts
Budget for conduct of Council and City Board, Commission, and Task Force meetings is included in the FY 2021-22 budget.

Prepared By: Joseph Lawrence, Interim City Attorney
Approved Forwarded to Council
Attachments:

A. RESO-reso-RESO-AB361 Findings for 2022.03.22

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1 City Council Meeting: March 22, 2022 Santa Monica, California RESOLUTION NUMBER _________ (CCS)
(City Council Series)

A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MONICA MAKING FINDINGS AS REQUIRED BY AB 361

TO PERMIT COUNCIL AND CITY BOARD, COMMISSION, AND TASK FORCE

MEETINGS TO CONTINUE TO BE CONDUCTED BY TELECONFERENCE WHILE THE COVID-19 EMERGENCY REMAINS IN PLACE
WHEREAS international, national, state, and local health and governmental authorities are responding to an outbreak of respiratory disease caused by a novel coronavirus named “SARS-CoV-2,” and the disease it causes has been named “coronavirus disease 2019,” abbreviated COVID-19, (“COVID-19”); and WHEREAS, on March 4, 2020, the Governor of the State of California declared a state of emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the State prepare for broader spread of COVID-19; and
WHEREAS, on March 4, 2020, the Los Angeles County Board of Supervisors and Department of Public Health declared a local emergency and local public health emergency to aid the regional healthcare and governmental community in responding to COVID-19; and
WHEREAS, on March 13, 2020, the President of the United States of America declared a national emergency and announced that the federal government would make

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Packet Pg. 323 Attachment: RESO-reso-RESO-AB361 Findings for 2022.03.22 (5044 : AB 361 Findings Re: Teleconference) 2 emergency funding available to assist state and local governments in preventing the spread of and addressing the effects of COVID-19; and
WHEREAS, on March 13, 2020, the City Manager, in his role as the Director of Emergency Services, (“Director of Emergency Services”) issued an Executive Order of the Director of Emergency Services of the City of Santa Monica Declaring the Existence of a Local Emergency (“Executive Order”) declaring a local emergency pursuant to Chapter 2.16 of the Santa Monica Municipal Code to ensure the availability of mutual aid and an effective response to COVID-19 and this local emergency was restated on March 14, 2020, through a revised declaration of local emergency to ensure compliance with all digital signature requirements (“Revised Executive Order”); and WHEREAS, the Governor’s March 4, 2021 declaration of a state of emergency based on the COVID-19 pandemic remains in place; and
WHEREAS, the Proclamation of Existence of a Local Emergency issued by the Director of Emergency Services on March 13, 2020, has been ratified by the City Council on March 19, April 6, April 14, May 12, May 26, June 9, June 23, July 14, July 28, September 8, October 27, 2020, and December 15, 2020, and January 26, March 23, effective May 22, July 13, August 24, 2021, October 26, 2021, December 7, 2021, and March 8, 2022, with the result that the proclamation of a local emergency based on the COVID-19 pandemic remains in place; and
WHEREAS, throughout the emergency resulting from the COVID-19 pandemic, the Los Angeles County Department of Public Health (“LACDPH”) has issued a series of Health Officer Orders containing mandates and recommendations for keeping safe and preventing the spread of COVID-19; and

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Packet Pg. 324 Attachment: RESO-reso-RESO-AB361 Findings for 2022.03.22 (5044 : AB 361 Findings Re: Teleconference) 3 WHEREAS, the Ralph M. Brown Act, Government Code Sections 54950-54963, allows for meetings of legislative bodies of a local agency, as those terms are defined in the Brown Act, to occur via teleconferencing subject to certain requirements, particularly that the legislative body notice each teleconference location of each member that will be participating in the public meeting, that each teleconference location be accessible to the public, and that members of the public be allowed to address the legislative body at each teleconference location, see Government Code Section 54953(b)(3); and WEHREAS, Paragraph 3 of Executive Order N-29-20, issued by the Governor on March 17, 2020, among other things, suspended the Brown Act requirements for teleconferencing, provided that notice and accessibility requirements were met, the public was allowed to observe and address the legislative body at the meeting, and the legislative body had a procedure for receiving and swiftly resolving requests for reasonable accommodation for individuals with disabilities, specifying that this suspension would remain in place during the period in which state or local public health officials have imposed or recommended social distancing measures; and WHEREAS, paragraph 42 of Executive Order N-08-21, issued by the Governor on June 11, 2021, withdrew and replaced paragraph 3 of Executive Order N-29-20’s suspension of the Brown Act requirements for teleconferencing with a similar suspension of those requirements that it specified would remain in place only through September 30, 2021; and
WHEREAS, on September 16, 2021, the Governor signed into law Assembly Bill No. 361 (“AB 361”), which, until January 1, 2024, authorizes a local agency to use teleconferencing without complying with the teleconferencing requirements imposed by

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Packet Pg. 325 Attachment: RESO-reso-RESO-AB361 Findings for 2022.03.22 (5044 : AB 361 Findings Re: Teleconference) 4 the Brown Act when a legislative body of a local agency holds a meeting during a declared state of emergency, as that term is defined, when state or local health officials have imposed or recommended measures to promote social distancing or when the legislative body has determined that meeting in person would present imminent risks to the health or safety of attendees; and
WHEREAS, AB 361 requires legislative bodies that hold teleconferenced meetings under its abbreviated teleconferencing procedures to give notice of the meeting and post agendas, as described, to allow members of the public to access the meeting and address the legislative body, to give notice of the means by which members of the public may access the meeting and offer public comment, including an opportunity for all persons to attend via a call-in option or an internet-based service option, and to conduct the meeting in a manner that protects the statutory and constitutional rights of the parties and the public appearing before the legislative body; and
WHEREAS, AB 361 requires the legislative body to take no further action on agenda items when there is a disruption which prevents the public agency from broadcasting the meeting, or in the event of a disruption within the local agency’s control which prevents members of the public from offering public comments, until public access is restored; and
WHEREAS, AB 361 prohibits the legislative body from requiring public comments to be submitted in advance of the meeting and specifies that the legislative body must provide an opportunity for the public to address the legislative body and offer comment in real time; and

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Packet Pg. 326 Attachment: RESO-reso-RESO-AB361 Findings for 2022.03.22 (5044 : AB 361 Findings Re: Teleconference) 5 WHEREAS, AB 361 prohibits the legislative body from closing the public comment period and the opportunity to register to provide public comment, until the public comment period has elapsed or until a reasonable amount of time has elapsed, as specified; and
WHEREAS, when there is a continuing state of emergency, or when state or local officials have imposed or recommended measures to promote social distancing, AB 361 requires a legislative body to make specified findings not later than 30 days after the first teleconferenced meeting pursuant to these provisions, and to make those findings every 30 days thereafter, in order to continue to meet under AB 361’s abbreviated teleconferencing procedures; and
WHEREAS, on September 20, 2021, to avoid potential conflict between AB 361 and Executive Order N-08-21, the Governor signed Executive Order N-15-21, which specifies that Executive Order N-08-21 continues to govern meetings of local legislative bodies through September 30, 2021; and
WHEREAS, on September 28, 2021, October 26, 2021, November 23, 2021, December 14, 2021, January 11, 2022, February 8, 2022, and March 8, 2022, the City Council adopted Resolution Numbers 11362, 11378, 11384, 11390, 11393, 11399, and 11404 respectively, which made the findings required by AB 361 to allow the City Council and all City Boards, Commissions, and Task Forces to continue to meet under AB 361’s abbreviated teleconferencing procedures, and authorized the City Council and all City Boards, Commissions, and Task Forces are authorized to conduct meetings under AB 361’s abbreviated teleconferencing procedures, without complying with the

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Packet Pg. 327 Attachment: RESO-reso-RESO-AB361 Findings for 2022.03.22 (5044 : AB 361 Findings Re: Teleconference) 6 requirements set forth in Government Code Section 54953(b)(3), subject to compliance with the requirements set forth in Government Code Section 54953(e)(2); and WHEREAS, in light of the continuing State and local declarations of emergency resulting from the COVID-19 pandemic, the most recent Los Angeles County Department of Public Health Order of the Health Officer, issued March 3, 2022, which continues to recommend social distancing as one measure to reduce the spread of COVID-19, and to protect the most vulnerable among us in indoor public settings, the City Council desires to again make the findings required by AB 361 to allow the City Council and all City Boards, Commissions, and Task Forces to continue to meet under AB 361’s abbreviated teleconferencing procedures.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS:

SECTION 1. The City Council finds that the State and local declarations of emergency resulting from the COVID-19 pandemic remain in place, and that the state of emergency continues to directly impact the ability to meet safely in person.

SECTION 2. The City Council finds that local officials, namely, the Los Angeles County Department of Public Health, has continued to recommend measures to promote social distancing.

SECTION 3. The City Council finds that, as a result of the emergency resulting from the COVID-19 pandemic, in-person meetings of the City Council, or City Boards, Commissions, or Task Forces, would present imminent risks to the health and safety of attendees, including in particular, members of the public attending such meetings.

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Packet Pg. 328 Attachment: RESO-reso-RESO-AB361 Findings for 2022.03.22 (5044 : AB 361 Findings Re: Teleconference) 7 SECTION 4. As a result of the findings in Sections 1 through 3 above, the City Council and all City Boards, Commissions, and Task Forces are authorized to conduct meetings under AB 361’s abbreviated teleconferencing procedures, without complying with the requirements set forth in Government Code Section 54953(b)(3), subject to compliance with the requirements set forth in Government Code Section 54953(e)(2).

SECTION 5. If any section, subsection, sentence, clause, or phrase of this Resolution is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have passed this Resolution and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of this Resolution would be subsequently declared invalid or unconstitutional.

SECTION 6. The City Clerk shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect.

APPROVED AS TO FORM:
_________________________

JOSEPH LAWRENCE
Interim City Attorney

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Packet Pg. 329 Attachment: RESO-reso-RESO-AB361 Findings for 2022.03.22 (5044 : AB 361 Findings Re: Teleconference) City Council
Report
City Council Meeting: March 22, 2022
Agenda Item: 3.F
1 of 6
To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Engineering and Street Services
Rick Valte, Public Works Director, Public Works Department Subject: Award Professional Services Agreement to KPFF Consulting Engineers to Design the Beach Bike Path Ramp Connection to Santa Monica Pier Recommended Action
Staff recommends that the City Council:

2. Authorize the City Manager to negotiate and execute a professional services agreement with KPFF Consulting Engineers, in an amount not to exceed $248,336 (including a 10% contingency);

3. Authorize the City Manager to issue any necessary modifications to complete additional work within contract authority.

Summary
The Santa Monica State Beach Regional Beach Bike Path (Marvin Braude Bike Trail or Beach Bike Path) and the Santa Monica Pier are two of the most popular and frequently visited places in the City of Santa Monica. The Beach Bike Path Ramp Connection to Santa Monica Pier Project (Beach Bike Ramp Project) would create a bicycle ramp that connects the heavily used Beach Bike Path to the Santa Monica Pier.

The ramp would serve local and regional bicycle network users by providing a structure linking the Santa Monica Downtown/4th Street Expo Station to the Pier and Beach.

Currently there is no direct bicycle connection between the Beach Bike Path, Downtown Santa Monica, and the Expo Light Rail Station.

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The new ramp would promote the use of transit and other alternative modes of transportation and advance the City’s goal to reduce car trips to the Santa Monica Pier, Santa Monica Beach, and surrounding vicinity. Staff recommends KPFF Consulting Engineers (KPFF) to provide engineering design services, develop construction documents, and provide engineering support during the construction phase of the project for an amount not to exceed $248,336 (including a 10% contingency).

Discussion
As part of the Los Angeles County Metropolitan Transportation Authority (Metro) 2015 Call for Projects, the Metro Board of Directors authorized the programming of $1,049,276 of Congestion Mitigation and Air Quality (CMAQ) grant funds to the City of Santa Monica to cover 80% of the total construction and design costs for the Beach Bike Ramp Project. Due to cost increases from the 2015 design budget to current day pricing, the actual design contract of $248,336 is funded 47% by local return funds and 53% funded by CMAQ grant funds.

Staff is seeking approval to award a contract to complete the design of the Beach Bike Ramp Project. The structural details and exact geometrics would be determined during design development; however, the new ramp is anticipated to be approximately 240 feet in length with a height of up to 12 feet to match the existing pier deck height. The total width of the ramp would be approximately 20 feet with handrails on both sides, resulting in a clear path of 18 feet. The new ramp would have a continuous slope of approximately five percent and would be constructed on the State Beach owned by the California Department of Parks and Recreation and adjacent to the Beach Bike Path.

The City conducted several public hearings where the proposed Beach Bike Ramp Project was discussed and prioritized as a key component in the adopted bicycle action plan. Staff presented the project at a Santa Monica Pier Board meeting, an open public forum and the appropriate venue for public discussion related to the Santa Monica Pier.

Staff received support from the public in attendance and the Pier Board. The City’s

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local bicycle advocacy group, local neighborhood groups, Pier businesses, and the Pier Association all supported the project. The supporting letters are included in this staff report as Attachments A and B.

The Beach Bike Ramp Project utilizes CMAQ grant funds, Proposition C, and Measure M local return funds. The CMAQ grant for this project was received in 2015 at which time staff anticipated designing the project in conjunction with the Pier Bridge Replacement project. However, the two project schedules no longer align as originally anticipated and staff is moving forward with the Beach Bike Ramp Project independently from the Pier Bridge Replacement.

On April 28, 2021, the City issued a Request for Proposals (RFP) #2447 for professional design services for the Beach Bike Ramp Project. On May 31, 2021, one proposal was received. The proposed design fee was significantly higher than the project’s design budget of $172,000. On September 14, 2021, City Council rejected the single proposal because it far exceeded the design budget for this project and authorized staff to reissue the RFP with a more streamlined scope of services. On November 8, 2021, the City reissued RFP #2447 and received a single proposal on December 27, 2021 from KPFF.

KPFF would be tasked with preparing plans, specifications, and estimates, and providing engineering support during the construction bidding process and construction phase of the project, including answering requests for information and ensuring the contractor uses materials that meet the specifications of the approved construction documents. KPFF would also prepare the as-built record drawings at the conclusion of the project’s construction.

Vendor Selection
Best and Only Bidder KPFF Consulting Engineers
Submittals Received Selection Criteria
KPFF Municipal Code SMMC 2.24.1980

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Evaluation Criteria Price; the quality of the services offered; the ability, capacity, and skill of the bidder to provide the services; the capacity of the bidder to provide the service promptly, within the time specified, and without delay or interference; the sufficiency of the bidder’s financial resources; the character, integrity, reputation, judgment, training, experience and efficiency of the bidder; the ability of the bidder to provide such future service as may be needed;
Bid Data
Date Posted Posted On
Advertised In
(City Charter & SMMC)
Vendors
Downloaded
Date Publicly
Opened
11/08/2021 City's Online
Bidding Site Santa Monica Daily Press 108 12/27/2021
Additional Vendor Outreach & Justification to Award
A three-person committee from the Engineering and Street Services Division evaluated the single proposal received from KPFF Consulting Engineers. Evaluation was based on experience, references, workplans, project team. Based on these criteria and criteria listed in SMMC 2.24.190, staff determined that KPFF is well qualified to provide design services for this project. KPFF has completed similar projects for other public agencies including Long Beach, County of Los Angeles, Caltrans, as well as the City of Santa Monica. Based on these criteria, KPFF is recommended as the best bidder.

Staff reached out to the firms that reviewed the RFP for feedback on why they did not submit a proposal.

Several firms attributed their decision to the vast amount of work in the industry, which limited their capacity to prepare proposals.

Environmental Review
The project is statutorily exempt from the provisions of California Environmental Quality Act (CEQA) pursuant to Section 21080.25 of CEQA in that the Project consists of a bicycle facility project. Section 21080.25 states that Pedestrian and Bicycle Facilities which include, but are not limited to, bicycle parking, bicycle sharing facilities, and bikeways, are exempt from CEQA. The Project consists of a new bike ramp between the Santa Monica Pier and the Marvin Braude Bike Trail.

Additionally, the Project is categorically exempt per Section 15303 (Class 3 – new construction of small structures) and Section 15304 (Class 4 – minor alterations to land). Class 3 provides exemption for the construction of small new structures. Class 4

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exempts minor alterations including grading to land. The Project would construct a new 20-foot-wide bike ramp with a height that matches the existing pier to connect to existing bike path/pedestrian facilities. The Project would involve minor grading/earthwork and paving in the area to the south of the Santa Monica Pier.

Furthermore, none of the exceptions specified in Section 15300.2 of CEQA Guidelines would apply that would preclude the use of this CEQA exemption. The project site is not located in a sensitive environment; the Project would not have a significant effect on the environment due to unusual circumstances; the Project would not damage scenic resources including historic buildings, rocks, or similar resources within an officially designated scenic highway; the Project would not be located on a hazardous waste site; and the Project would not cause a change to a historical resource. Therefore, this Project is a Class 1 and Class 4 project that is categorically exempt per Section 15301 of the CEQA Guidelines.

Past Council Actions
01/13/2015 (Attachment C) Council authorized the City Manager to apply for and accept CMAQ grant funds, including the commitment to
expend local match obligations and to include such grant funds and local match obligations in the City’s future fiscal year Capital Improvement Program (CIP) budget.
09/14/2021 (Attachment D) Council authorized rejection of the single bid for RFP #2447.

Financial Impacts and Budget Actions
Staff seeks authority to approve funding from the Local Return Fund and the Miscellaneous Grants Fund to award a design contract with KPFF Consulting Engineers to provide final design and construction engineering support services for the Beach Bike Path Ramp Connection to Santa Monica Pier Project.

Contract Request
FY 2021-22 Budget
Request Amount CIP Account # Account Description Total Contract Amount $82,881 C2706720.689110 Local Return - Proposition C $82,881

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$34,400 C2706720.689130 Local Return - Measure M $34,400 $131,055 C2006720.689000 CMAQ; Grant Funding $131,055
Total $248,336
Prepared By: Tom Shahbazi, Civil Engineer
Approved Forwarded to Council
Attachments:

A. Support Letters
B. LACDPW Support Letter
C. January 13, 2015 Staff Report
D. September 14, 2021 Staff Report
E. KPFF Oaks_Initiative_

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Packet Pg. 336 Attachment: Support Letters (4914 : Award PSA for Beach Bike Path Ramp Design)

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Packet Pg. 337 Attachment: Support Letters (4914 : Award PSA for Beach Bike Path Ramp Design)

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Packet Pg. 338 Attachment: Support Letters (4914 : Award PSA for Beach Bike Path Ramp Design)

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Packet Pg. 339 Attachment: Support Letters (4914 : Award PSA for Beach Bike Path Ramp Design)

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Packet Pg. 340 Attachment: Support Letters (4914 : Award PSA for Beach Bike Path Ramp Design)

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Packet Pg. 341 Attachment: LACDPW Support Letter (4914 : Award PSA for Beach Bike Path Ramp Design)

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Packet Pg. 342 Attachment: January 13, 2015 Staff Report (4914 : Award PSA for Beach Bike Path Ramp Design)

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Packet Pg. 343 Attachment: January 13, 2015 Staff Report (4914 : Award PSA for Beach Bike Path Ramp Design)

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Packet Pg. 344 Attachment: January 13, 2015 Staff Report (4914 : Award PSA for Beach Bike Path Ramp Design)

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Packet Pg. 345 Attachment: January 13, 2015 Staff Report (4914 : Award PSA for Beach Bike Path Ramp Design)

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Packet Pg. 346 Attachment: January 13, 2015 Staff Report (4914 : Award PSA for Beach Bike Path Ramp Design)

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Packet Pg. 347 Attachment: January 13, 2015 Staff Report (4914 : Award PSA for Beach Bike Path Ramp Design)

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Packet Pg. 348 Attachment: January 13, 2015 Staff Report (4914 : Award PSA for Beach Bike Path Ramp Design) City Council
Report
City Council Meeting: September 14, 2021
Agenda Item: 3.A
1 of 3
To: Mayor and City Council
From: Rick Valte, Acting Public Works Director, Public Works, Engineering and Street Services
Subject: Authorization to Reject Single Proposal for RFP #2447 for Engineering Design Services for the Beach Bike Path Ramp Connection to the Santa Monica Pier
Recommended Action
Staff recommends that the City Council:

1. Reject the single proposal for Request for Proposals (RFP) #2447 for engineering design services for the Beach Bike Path Ramp Connection to Santa Monica Pier Project for the Public Works Department; and

2. Direct staff to reissue the RFP with a modified scope to obtain proposals to provide professional design services for the Beach Bike Path Ramp Connection to Santa Monica Pier Project.

Summary
On April 28, 2021, the City issued RFP #2447 for professional design services for the beach bike path ramp connection from Marvin Braude Bike Trail to the Santa Monica Pier. The scope of work consists of the preparation of design and construction documents, including plans, specifications, cost estimates, and providing construction support during the construction phase. On May 31, 2021, one proposal was received.

The $900,000 proposal exceeds the project’s design budget of $172,000. The project budget is funded by a grant and Measure M Local Return monies, and no additional funding is available at this time. Therefore, staff recommends rejecting the single proposal which far exceeds the established design budget for this project and reissuing the RFP with a more streamlined scope of services. Section 2.24.220 of the Municipal Code requires rejection of bid(s) to reissue the RFP.

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Discussion
The Beach Bike Path Ramp Connection to Santa Monica Pier Project (Project) utilizes federal Congestion Air Quality Mitigation (CMAQ) grant funds and Proposition C and Measure M Local Return funds. The CMAQ grant for this project was received in 2015 at which time, staff anticipated designing the Project in conjunction with the Pier Bridge Replacement Project. However, the two project schedules no longer align as originally anticipated.

Staff discussed the project with the proposing design firm to gain feedback on how to reduce proposal costs. Factors that contributed to the high proposed design cost include the planning requirements, pre-engineering services, hard cost escalation and the increased demand for engineering services since 2015. While hard cost escalations and the industry demand for services will continue to impact the design cost, staff would adjust the level of planning work and other pre-engineering services in the scope to reduce the overall level of effort, resources, and cost. Staff also reached out to those firms that reviewed the RFP for feedback on why they did not submit a proposal.

Several firms attributed their decision to the vast amount of work in the industry and the subsequent lack of resources to prepare proposals.

Based on feedback from the single proposing firm and the other design firms, staff would make the following adjustments when reissuing the RFP:
• Disclose available budget for design services;
• Refine the scope of work to emphasize the core services needed, such as the civil and structural components; and
• Increase the duration of the bid posting from 30 days to 45 days to allow ample time for proposal submissions.

Financial Impacts and Budget Actions
There is no immediate financial impact or budget action necessary as a result of the recommended action.

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Prepared By: Tom Shahbazi, Civil Engineer
Approved Forwarded to Council

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Packet Pg. 351 Attachment: September 14, 2021 Staff Report (4914 : Award PSA for Beach Bike Path Ramp Design) January 2021 Page 28

CITY OF SANTA MONICA

OAKS INITIATIVE DISCLOSUREFORM
In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in theentity.

Public benefits include:

8. Personal services contracts in excess of $25,000 over any12-month period;

9. Sale of material, equipment or supplies to the City in excess of $25,000 over a12- month period;

10. Purchase, sale or lease of real property to or from the City in excess of $25,000 over a 12- month period;

11. Non-competitive franchise awards with gross revenue of $50,000 or more in any 12-month period;

12. Land use variance, special use permit, or other exception to an established land use plan, where the decision has a value in excess of$25,000;

13. Tax “abatement, exception, or benefit” of a value in excess of $5,000 in any12- month period; or

14. Payment of “cash or specie” of a net value to the recipient of $10,000 in any 12- month period.

Name(s) of persons or entities receiving public benefit:

Name(s) of trustees, directors, partners, and officers:

Name(s) of persons with more than a 10% equity, participation, or revenue interest:

Prepared by: Title:

Signature: Date:

Email: Phone:

FOR CITY USE ONLY:

Bid/PO/Contract # Permit #
KPFF, Inc. dba KPFF Consulting Engineers
John Gavan, President/CEO | Rick Davis, Secretary | Nikhil Kalghatgi, Treasurer/CFO Please find list of all KPFF Principals/Owners on the following page.

All owners are KPFF employees, and no owner owns more than 10% equity, participation, or revenue interest.

Aaron Reynolds Managing Principal
February 2, 2022
[email protected] 213.418.0201

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Packet Pg. 352 Attachment: KPFF Oaks_Initiative_ (4914 : Award PSA for Beach Bike Path Ramp Design) City of Santa Monica | SP2447
Beach Bike Path Ramp Connection to Santa Monica Pier
KPFF Ownership
Abdie, Jerald
Allwardt, Dan
Asher, Jeff
Bennett, Andrew
Black, Jason
Bornand, Christophe
Buccola, Greg
Chapman, Jereme
Chase, Martin
Clapham, Jenifer
Daugherty, Bob
Davis, Rick
Dhungana, Ishwar
Dilsworth, Blake
Dolan, Matt
Dominas, Chris
Dygean, Michael
Egging, Thaddeus
Escobedo, Allen
Ewing, Andy
Febus, Jeremy
Fecarotta, Rob
Gallant, Sharon
Ganju, Sharad
Gavan, John
Gavazza, Jeff
George, Emily
Graham, Todd
Hasayen, Izzat
Hershberg, Mark
Hodali, Ramzi
Hudgings, Tom
Ingraffea, Nate
Jones, Chris
Kalghatgi, Nikhil
Khamsi, Ali
Kingsley, Steve
Kremmidas, Spiro
Kuebler, Scott
Lehmkuhl, Eric
Leimkuhler, Ron
Mathewson, Tim
Matthews, Justin
McCann, Jacob
McMullen, Dave
Miller, John
Mogannam, James
Mohseni, Farid
Monnier, Anne
Moravec, Monica
Nadal, Mark
Noel, Shane
Oates, Don
Olson, Craig
Orue, Aldrin
Patsy, Blake
Pavlovec, Brian
Powers, Brian
Press, Marc
Reuland, Mark
Reynolds, Aaron
Rezaian, Reza
Richards, Jason
Richards, Josh
Riley, Bob
Roberts, Sara
Rossi, David
Scott, Alan
Shaw, Puja
Steepy, Mark
Stewart, Joe
Stork, Brad
Sullivan, Amie
Tetsuka, Troy
Thorpe, Bill
Tobin, Mark
Toranzo, Luis
Totten, Craig
Vanderzanden, Curt
Varney, Greg
Wagner, Greg
Warcholik, Geoff
Watson, Nathan
Williams, Judd
Yadav, Neha

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Packet Pg. 353 Attachment: KPFF Oaks_Initiative_ (4914 : Award PSA for Beach Bike Path Ramp Design) 1 March 13, 2022
(NOT APPROVED)

CITY OF SANTA MONICA

CITY COUNCIL MINUTES
MARCH 13, 2022
A special meeting of the Santa Monica City Council was called to order by Mayor Himmelrich at 10:38 a.m., on Sunday, March 13, 2022, via teleconference pursuant to Assembly Bill No. 361signed by, Governor Gavin Newsome at https://primetime.bluejeans.com/a2m/live-event/dhdthuau.

Roll Call: Present: Mayor Sue Himmelrich
Mayor Pro Tem Kristin McCowan
Councilmember Phil Brock
Councilmember Gleam Davis
Councilmember Lana Negrete
Councilmember Oscar de la Torre
Councilmember Christine Parra
Also Present: City Manager David White
Special Counsel/Chief of Staff Alan Seltzer
City Clerk Denise Anderson-Warren
CONVENE On order of the Mayor, the City Council convened at 10:38 a.m., with all members present.

CLOSED SESSIONS There was no public comment on closed sessions.

On order of the Mayor, the City Council recessed at 10:39 a.m., to consider closed sessions and returned at 2:49 p.m., with all members present, to report the following:

1.A. Public Employee Appointment:

Title – City Attorney
The Mayor advised this matter was heard with no reportable action taken.

ADJOURNMENT On order of the Mayor, the City Council meeting adjourned at 2:50 p.m.

ATTEST: APPROVED:

Denise Anderson-Warren Sue Himmelrich
City Clerk Mayor

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Packet Pg. 354 Minutes Acceptance: Minutes of Mar 13, 2022 10:30 AM (CONSENT CALENDAR) City Council
Report
City Council Meeting: March 22, 2022
Agenda Item: 7.A
1 of 1
To: Mayor and City Council
From: Joseph Lawrence, Interim City Attorney, City Attorney's Office, Administration Subject: Second Reading and Adoption of an Ordinance Modifying SMMC 7.12.170 to Add Water Recycling Requirements
Recommended Action
Staff recommends that the City Council waive reading in full and adopt the attached Ordinance.

Summary
At its meeting on March 8, 2022, the City Council introduced for first reading an ordinance modifying Santa Monica Municipal Code Section 7.12.170 to add water recycling requirements. The ordinance is now presented to City Council for adoption.

Prepared By: Bradley Michaud, Legal Operations Coordinator Approved Forwarded to Council
Attachments:

A. ORD-Recycled Water Ordinance 2nd Reading

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City Council Meeting March 22, 2022 Santa Monica, California ORDINANCE NUMBER _________ (CCS)
(City Council Series)

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SANTA MONICA MODIFYING SECTION 7.12.170 OF THE SANTA MONICA

MUNICIPAL CODE TO ADD WATER RECYCLING REQUIREMENTS
WHEREAS, the extreme dryness that has ravaged California now ranks as the driest 22-year period in at least 1,200 years; and
WHEREAS, California Water Code Section 461 requires the maximum reuse of recycled water in the satisfaction of requirements for beneficial uses of water; California Water Code Section 13550 states that it is a waste or unreasonable use of water if recycled water is available, is of adequate quality, of a reasonable cost to the user, will not be detrimental to public health, and will not adversely affect downstream water rights, or water quality, or be injurious to plant life, fish, or wildlife; and California Water Code Section 13551 provides that no one shall use water suitable for potable domestic use for non-potable uses, if suitable recycled water use is available; and WHEREAS, recycled water is a source of water for approved non-potable uses as specified in the California Code of Regulations Title 22 Recycled Water Criteria; and

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WHEREAS, the City’s Water Division has constructed the Sustainable Water Infrastructure Project (SWIP), which is able to deliver treated wastewater at a tertiary level for non-potable uses and as allowed by Title 22 Recycled Water Criteria; and WHEREAS, the California Regional Water Quality Control Board, Los Angeles Region (RWQCB) has required, as a condition to permitting the SWIP (Permit Order Number R4-2021-0044), that the City adopt an ordinance providing for the use of recycled water; and
WHEREAS, the sale of recycled water to water customers that can use the water for approved purposes will benefit water ratepayers overall by reducing the need to purchase imported potable water; and
WHEREAS, recycled water is also a component of the City's 2020 Urban Water Management Plan, the long-range plan to develop a sustainable water supply portfolio; and
WHEREAS, the City has developed a recycled water system to meet the increasing urban demand and offset potable uses; and
WHEREAS, in order to expand its recycled water service, the City desires to require certain new developments to install facilities necessary for the delivery of recycled water, as a development standard.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Santa Monica Municipal Code Section 7.12.170 is hereby amended to read as follows:

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7.12.170 Recycled Water Requirements
(a) Recycled Water Use. Recycled water shall be used within the City’s recycled water service area in-lieu of potable water for all approved uses consistent with all applicable federal, state, and local laws effective January 1, 2023. (b) Definitions. The following definitions apply for purposes of administering this Section:
(1) Recycled water. Refers to domestic wastewater that has been cleaned so that it can be used more than once or reused.
(A) Non-potable reuse. Refers to the use of recycled water for nonpotable uses. The City treats wastewater, stormwater, and urban runoff to a quality suitable for non-potable uses such as landscape irrigation, water features, or toilet flushing as regulated by Title 22 of California’s Code of Regulations. Non-potable recycled water is not intended for human consumption.
(B) Indirect potable reuse. Refers to the use of advanced treated recycled water for a Groundwater Replenishment Reuse Project where the advanced treated recycled water is used to replenish a groundwater basin.

The City treats wastewater, stormwater, and urban runoff to a quality suitable for groundwater replenishment regulated by Title 22 of California’s Code of Regulations.

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(2) Recycled water service area. The areas identified in the recycled water service area map. The recycled water service area map will be posted on the City’s Water Resources Division website and included in the Guidelines. (3) Regulating agencies for recycled water. Rules and Regulations for the end use of recycled water are enforced by the following agencies. (A) LARWQCB. The California Regional Water Quality Control Board, Los Angeles Region, is the State of California agency that regulates discharges of recycled water to surface waters on behalf of the United States Environmental Protection Agency through the issuance of National Pollutant Discharge Elimination System or Waste Discharge Requirement/Water Reclamation Requirement permits, which incorporate applicable recycled water requirements for the production, distribution and use of recycled water.
(B) DDW. The State Water Resources Control Board, Division of Drinking Water is the State of California agency that regulates drinking water and coordinates with the Regional Boards to ensure a proposed recycled water project complies with all federal and state regulations for the protection of public health.
(C) LACDPH. The Los Angeles County Department of Public Health is the agency that certifies backflow prevention assembly testers, also having jurisdiction to regulate onsite cross-connection control in Los Angeles County.

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(4) Non-potable recycled water applications. The City’s recycled water is suitable for the following non-potable applications:
(A) Surface irrigation application. Allowable uses of recycled water for surface irrigation applications including any of the following: food crops, including all edible root crops, where the recycled water comes into contact with the edible portion of the crop; parks and playgrounds; school yards; residential and freeway landscaping; golf courses; cemeteries; decorative fountains; ornamental nursery stock where the public is not restricted; and other allowable applications specified by Title 22 of California’s Code of Regulations provided approval is obtained from DDW and LACDPH.
(B) Dual-plumbing application. A system utilizing separate piping systems for recycled water and potable water within a facility and where the recycled water serves plumbing fixtures (excluding fire suppression systems) used for flushing toilets and urinals, industrial process or boiler feeds, commercial laundries or carwashes, industrial or commercial cooling towers, evaporative condensers within a building; and/or other allowable applications specified by Title 22 of California’s Code of Regulations provided approval is obtained from DDW and LACDPH. (5) Guidelines. Santa Monica Recycled Water Use Guidelines, Policy, and Procedures.

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(6) Applicant. Means an Owner or authorized representative of a potential reuse site, who applies for recycled water service from the City, meeting user requirements set forth by LACDPH and DDW.
(7) Director. The Director of the City’s Public Works Department or his or her designee.
(8) New development. Any new structure with any plumbing fixture(s), cooling tower(s), and/or new, enlarged, or relocated irrigation system, pond, or water feature.
(9) Projected potable water demand. The total amount of projected potable water demand for a proposed new development.
(10) Projected non-potable water demand. The total amount of projected nonpotable water demand for a proposed new development. (c) Applicability for mandatory recycled water use. All new development within the recycled water service area and with a total floor area of 7,500 square feet or more shall be required to utilize 100 percent recycled water for surface irrigation and/or dualplumbing applications. (d) Exemptions for recycled water use.
(1) Any exemptions recognized by the LACDPH.
(2) Fire protection systems in any development may not utilize recycled water and must be supplied by a separate potable water system unless allowed by LACDPH.

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(3) Where recycled water quality has been deemed non-suitable for a particular fixture, equipment or application as reasonably determined by the Director; in such case, the particular fixture, equipment or application may be exempt from the use of recycled water and must be supplied by a separate potable water system.
(4) New development with a planning entitlement application determined complete before January 1, 2023.
(e) Recycled water implementation procedures. Applicable candidates for recycled water use must utilize the following standards for the implementation of recycled water services.
(1) Departmental standards, forms, and other regulations. The City’s Department of Public Works, Water Resources Division shall develop the Guidelines, including administrative standards, policies, procedures, and technical details, to carry out the purposes of this Section. The Guidelines shall be compiled in a separate document referred to as the Santa Monica Recycled Water Use Guidelines, Policy, and Procedures on file in the office of the Water Resources Division and posted on the City’s Water Resources Division website.

The City shall regularly maintain and update the Guidelines. (2) Recycled water service design standards. Recycled water systems for surface irrigation and dual-plumbing applications shall be designed and installed in accordance with the Guidelines and Chapter 8.32 (Plumbing Code), as amended from time to time.

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(3) Operation, maintenance, and inspection standards. Recycled water systems for surface irrigation and dual-plumbing applications shall be operated, maintained, and inspected in accordance with Chapter 7.12 (Utility Division); any approvals of the recycled water systems issued by the City, LACDPH, and DDW; and the Guidelines.
(f) Permit and regulatory approval requirements for applicable candidates for recycled water use.
(1) Building Permit. As required by Section 8.08.050, an approved building permit from the City shall be required for the use of recycled water. An administrative fee shall be imposed to cover cost of administering and implementing the recycled water use requirements of this Section and shall be set by City Council resolution. The administrative fee shall be assessed and paid to the City by the permit applicant at the time of issuance of the building permit. (2) Conditional approval for use of recycled water. Applicant shall receive conditional approval for use of recycled water from LACDPH. LACDPH may also require the applicant receive conditional approval for use of recycled water from DDW according to the Guidelines. Applicant shall be responsible for filing required application(s) for recycled water service pursuant to this Section with LACDPH and DDW. Application requirements shall be pursuant to the Guidelines and as required by all applicable regulatory bodies. The City will not file applications to LACDPH and DDW on behalf of the applicant. The City will not issue a building permit until the necessary approvals or conditional approvals are obtained from LACDPH.

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(3) Other permits and regulatory approvals. In addition to any permit required under this Section, the applicant must obtain and comply with all other required authorizations and permits and all other regulatory approvals from all City departments, and state and federal agencies.
(g) Termination of service. The City may discontinue recycled water service to a facility for the following reasons:
(1) Non-payment of bills. A service may be discontinued for nonpayment of any water charges of a customer, whether or not the payment delinquency is associated with recycled water service at the service connection or at any other City recycled or domestic water service connection of the same customer. (2) Benefit of public safety. Service may be discontinued if, at any point in the City’s distribution system, the recycled water does not meet the requirements of regulatory agencies. Service would, in such case, be restored at such time as recycled water again meets the requirements of regulatory agencies, or at such time as the City supplements the recycled water system with water from other sources.
(h) Violations. In addition to any criminal, civil or other legal remedy established by law that may be pursued to address violations of the municipal code, violations of the provisions of this Section are subject to the penalty provisions in Chapter 1.08. (i) Undue hardship appeal procedure.

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(1) The Director may exempt an owner or applicant from the requirements of this Section, upon showing by the owner that the requirements of this Section would cause undue hardship.
(2) For purposes herein, an “undue hardship” shall be found where imposition of the recycled water requirements would deprive the owner of a development site of all economically beneficial use of that site or otherwise be prohibited by applicable State or Federal law.
(3) An undue hardship application shall include all information necessary for the Director to make a finding of undue hardship, including, but not limited to, documentation showing the factual support for the claimed undue hardship. (4) The Director may approve the undue hardship exemption application, in whole or in part, with or without conditions.
(5) Any exemption granted by the Director is effective immediately.

SECTION 2. Any provision of the Santa Monica Municipal Code or appendices thereto inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to that extent necessary to effect the provisions of this Ordinance.

SECTION 3. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause,

7.A.a
Packet Pg. 365 Attachment: ORD-Recycled Water Ordinance 2nd Reading (5043 : Second Reading Recycled Water Ordinance) 11 of 11
or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.

SECTION 4. The Mayor shall sign and the City Clerk shall attest to the passage of this Ordinance. The City Clerk shall cause the same to be published once in the official newspaper within 15 days after its adoption. This Ordinance shall become effective 30 days from its adoption.

APPROVED AS TO FORM:
_________________________

JOSEPH LAWRENCE
Interim City Attorney

7.A.a
Packet Pg. 366 Attachment: ORD-Recycled Water Ordinance 2nd Reading (5043 : Second Reading Recycled Water Ordinance) City Council
Report
City Council Meeting: March 22, 2022
Agenda Item: 7.B
1 of 4
To: Mayor and City Council
From: David Martin, Director, Administration
Subject: Introduction and Adoption of Emergency Interim Zoning Ordinance Extending Planning Permit Timeframes
Recommended Action
Staff recommends that the City Council introduce and adopt an Emergency Interim Zoning Ordinance to Extend Interim Zoning Regulations Amending Santa Monica Municipal Code Section 9.37.070 to Extend Permit Timeframes Due to Unavoidable Delays Caused by the COVID-19 Pandemic and to Further Economic Recovery Efforts.

Summary
On January 25, 2022, City Council adopted Emergency Interim Zoning Ordinance 2688 (CCS) (“IZO 2688”) extending deadlines to exercise and continuously pursue the rights granted under active planning entitlements, permits, and approvals issued and still active as of March 13, 2020 or issued between March 13, 2020 and December 31, 2022 and to allow such applications to request a first time extension at any time at least 30 days prior to expiration of the permit. The IZO codified extensions that were previously established by emergency order due to unavoidable delays caused by the COVID-19 pandemic, and extended the eligibility for such timeframe extensions in support of the City’s economic recovery efforts. In accordance with Santa Monica Municipal Code Section 9.46.090(C), IZO 2688 will expire on March 26, 2022 unless otherwise extended by Council. If extended as recommended by staff, the interim zoning regulations adopted by IZO 2688 will terminate on December 31, 2022.

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Discussion
On March 13, 2020, the City declared the existence of a local emergency in response to COVID-19. On April 14, 2020, Council directed that a restructuring of City services be focused around health and safety, emergency response, and economic recovery. As introduced at the April 28, 2020 City Council meeting, the City implemented a multipronged economic recovery plan that focused on five policy areas:
• Business Retention/Reopening
• Business Process/Permitting Improvements
• Outreach/Marketing
• Community Economic Development/Local Hire
• Federal and State Resources/Funding Partnerships
In response to this direction and the economic effects of COVID-19, the Director of Emergency Services, adopted a series of supplements to the City’s local emergency order, which the City Council ratified. Several Supplements to the Emergency Order addressed the suspension and extension of deadlines for planning and permit-related actions, including extending deadlines to exercise rights granted under planning entitlements and issued building permits and plan reviews active as of March 13, 2020 or issued during the term of the Emergency Order. Due to the state of emergency, processing timelines were also suspended, including those associated with the historic preservation program.

On January 25, 2022, City Council adopted Emergency IZO 2688 to codify permit timeframe extensions for permits issued under the City’s Zoning Ordinance that were previously established by emergency order due to unavoidable delays caused by the COVID-19 pandemic. Emergency IZO 2688 also extends eligibility for such timeframe extensions through December 31, 2022 and allows for flexibility in requesting certain additional extensions to permit timeframes to further the City’s economic recovery efforts as explained in more detail below (Attachment A).

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Extension of Deadlines for Planning Review and Permit-Related Actions Pursuant to SMMC Section 9.37.090 planning entitlements have two years to exercise rights, typically obtained by issuance of a building permit or commencement of a use, as applicable. Special timelines apply for housing projects that have received City, State, or Federal funding and include at least 50% of units affordable to low-income households (three years), and all projects in the Coastal Zone receive an additional six months.

A further two years is proposed to be added to all planning entitlements, issued building permits, and plan reviews active as of March 13, 2020, which was when the COVID-19 emergency was declared, until December 31, 2022. The additional two years to exercise rights codifies extensions granted by emergency order due to unavoidable delays caused by the COVID-19 pandemic and further allows applicants additional time to proceed with their projects due to the economic impacts of COVID-19, which has affected business operations and the construction industry. The time extension does not apply to review and permit-related actions relating to compliance with timelines set forth in SMMC Chapters 8.58, 8.60, 8.64, 8.76 and 8.80 (i.e., seismic retrofit deadlines, excluding soft-story retrofits), unless an application was pending as of March 13, 2020.

In addition, a procedural issue has arisen from applicants wishing to request extensions for permits that will be expiring. SMMC Section 9.37.090(C) does not allow applicants to submit a request for time extension any earlier than 6 months before the expiration of their permit. That timing restriction is in place because it is expected that applicants are diligently pursuing exercising rights for their permits and must be able to demonstrate cause for extension of the permit. The impacts of COVID-19 have increased the uncertainty for applicants who may need to request additional extensions beyond the two additional years already granted. Therefore, it is proposed that applicants continue to be allowed to request a time extension at any time prior to 30 days before the expiration of their permit.

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Environmental Analysis
The proposed Emergency IZO to extend expiration dates for permits are exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the State Implementation Guidelines (common sense exception). Based on the evidence in the record, it can be seen with certainty that there is no possibility that the proposed changes may have a significant effect on the environment. The proposal would not result in adverse physical environmental effects as these are procedural changes. Therefore, no further environmental review under CEQA is required. Projects issued permits would be undergoing their own separate CEQA review prior to permit issuance.

Financial Impacts and Budget Actions
There is no immediate financial impact or budget action necessary as a result of the recommended action.

Prepared By: Jing Yeo, Planning Manager
Approved Forwarded to Council
Attachments:

A. January 25, 2022 City Council Meeting (Web Link)
B. CDD--IZO to Extend Permit Timeframe Exetension 03.22.2022 C. PowerPoint Presentation

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1 City Council Meeting: March 22, 2022 Santa Monica, California ORDINANCE NUMBER _____ (CCS)
(City Council Series)

AN EMERGENCY INTERIM ZONING ORDINANCE OF THE CITY COUNCIL OF

THE CITY OF SANTA MONICA EXTENDING INTERIM ZONING

REGULATIONS ESTABLISHED BY EMERGENCY INTERIM ZONING
ORDINANCE NUMBER 2688 (CCS) AMENDING SANTA MONICA MUNICIPAL CODE SECTION 9.37.070 TO EXTEND PERMIT TIMEFRAMES DUE TO UNAVOIDABLE DELAYS CAUSED BY THE COVID-19 PANDEMIC AND TO

FURTHER ECONOMIC RECOVERY EFFORTS
WHEREAS, the City’s new Zoning Ordinance, Chapters 9.01 through 9.52 of Article 9 of the Santa Monica Municipal Code (“Zoning Ordinance”), became effective on July 24, 2015; and
WHEREAS, Santa Monica Municipal Code Section 9.37.090 sets forth time frames for expiration of permits issued under the Zoning Ordinance and processes for requesting an extension of those time frames, including a prohibition against seeking a first-time extension of a permit any earlier than six months before its expiration; and
WHEREAS, on March 13, 2020, the City Manager, in his role as the Director of Emergency Services, (“Director of Emergency Services”) proclaimed the existence of a local emergency pursuant to Chapter 2.16 of the Santa Monica Municipal Code to ensure the availability of mutual aid and an effective City response to the novel coronavirus (“COVID-19”) and this local emergency was restated on March 14, 2020, through a revised declaration of local emergency to

7.B.b
Packet Pg. 371 Attachment: CDD--IZO to Extend Permit Timeframe Exetension 03.22.2022 [Revision 1] (4996 : Extension of Emergency Interim Zoning 2 ensure compliance with all digital signature requirements (the “Executive Order”); and
WHEREAS, on March 17, 2020, the Director of Emergency Services issued a Revised Fourth Supplement to the Executive Order which, in part, pursuant to Section 5, and due to measures taken to implement social distancing requirements, suspended planning deadlines and automatic approvals; and WHEREAS, on April 24, 2020, the Director of Emergency Services issued a Twelfth Supplement to the Executive Order, which, in part, pursuant to Sections 1 through 3, and due to the continuation of measures to implement social distancing requirements, including the closure of City Hall and other City facilities, that resulted in unavoidable delays in the City’s processing of planning and permit related applications and in actions required to be taken under planning entitlements and permits, tolled deadlines for reviewing and acting on planning applications, exercising rights under planning entitlements, and expiration of building permits; and
WHEREAS, on May 29, 2020, the Director of Emergency Services issued an Eighteenth Supplement to the Executive Order which, in part, pursuant to Sections 1 through 6, due to continuing social distancing requirements, including limitations on occupancy at offices and businesses and limitations on construction activities, that continued to result in unavoidable delays in the City’s processing of planning and permit related applications and in actions required to be taken under planning entitlements and permits, superseded and replaced Section 5 of the Revised Fourth Supplement and Sections 1 through 3 of the

7.B.b
Packet Pg. 372 Attachment: CDD--IZO to Extend Permit Timeframe Exetension 03.22.2022 [Revision 1] (4996 : Extension of Emergency Interim Zoning 3 Twelfth Supplement to extend for two years the deadlines for planning, review, and permit-related actions; and
WHEREAS, on November 23, 2020, the Director of Emergency Services issued a Twenty-Eighth Supplement to the Executive Order, which, in part pursuant to Sections 18 to 24, clarified that the two-year extension of deadlines for planning, review, and permit actions implemented by the Third Revised Eighteenth Supplement does not extend the deadlines for appeals as set forth in Articles VIII and IX of the Santa Monica Municipal Code; and WHEREAS, since April 2020, the City has continued to engage in an economic recovery strategy that involves a multi-pronged approach focusing on five areas: business retention and reopening; business process and permitting; publicity and marketing, community economic development, re-employment, and local hiring; and federal and state resources; and
WHEREAS, economic uncertainty arising out of the COVID-19 pandemic continues; and
WHEREAS, the City has an important government interest in maintaining a thriving business community and protecting the health, safety, and economic welfare of its citizens and businesses; and
WHEREAS, on January 25, 2022, the City Council adopted Emergency Interim Zoning Ordinance Number 2688 (CCS) amending SMMC Section 9.37.090 to codify two-year extensions for permits issued under the Zoning Ordinance as enacted through the Executive Order, to expand eligibility to permits issued through December 31, 2022 or issued pursuant to a complete application

7.B.b
Packet Pg. 373 Attachment: CDD--IZO to Extend Permit Timeframe Exetension 03.22.2022 [Revision 1] (4996 : Extension of Emergency Interim Zoning 4 submitted through December 31, 2022, and to increase flexibility for an application of a first-time extension for those permits; and
WHEREAS, the City Council finds and declares that a current and immediate threat to the public health, safety, and general welfare continues to exist due to the devastating impact the COVID-19-mandated closures and limitations have had on the local economy, and the proposed interim zoning regulations to stimulate economic recovery are necessary to protect the public health, safety, and welfare.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA
MONICA DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Interim Zoning Regulations. Santa Monica Municipal Code Section 9.37.070 shall be revised as follows:

9.37.090 Expiration and Extension
A. Expiration. The decision-maker, in the granting of any permit, may specify a time, consistent with the purposes of the use and necessary to safeguard the public safety, health and welfare, within which the proposed use must be undertaken and actively and continuously pursued. If no time period is specified, any permit granted under this Ordinance shall automatically expire if it is not exercised or extended within the time limits listed below:

1. Permits for 100% Affordable Housing and Certain
Affordable Mixed-Use Residential Projects. For 100% affordable housing projects, or mixed-use residential projects where housing units comprise at least 75 percent of the floor area of the project, and the housing

7.B.b
Packet Pg. 374 Attachment: CDD--IZO to Extend Permit Timeframe Exetension 03.22.2022 [Revision 1] (4996 : Extension of Emergency Interim Zoning 5 project has received City, State or Federal funding or is comprised of units at least 50 percent of which are deed-restricted to be affordable to low income households and the remainder of which are deed-restricted to be affordable to low or moderate income households:
a. Except as provided in subparagraph b, below, within
Within 3 years of the effective date, or if located in the Coastal Zone, 3½ years from the effective date for affordable housing or mixed use projects where housing units comprise at least 75 percent of the floor area of the project, and the housing project has received City, State or Federal funding or is comprised of units at least 50 percent of which are deed-restricted to be affordable to low income households and the remainder of which are deed-restricted to be affordable to low or moderate income households.
b. Notwithstanding paragraph (a), within 5 years of the effective date, or if located in the Coastal Zone, 5½ years from the effective date, for projects with a permit:
(i) Issued and active as of March 13, 2020;
(ii) Issued between March 13, 2020 and December 31, 2022; or (iii) Issued pursuant to a complete application submitted between March 13, 2020 and December 31, 2022.

2. All Other Permits. For projects that do not qualify as affordable housing or mixed-use in paragraph (1) above:

7.B.b
Packet Pg. 375 Attachment: CDD--IZO to Extend Permit Timeframe Exetension 03.22.2022 [Revision 1] (4996 : Extension of Emergency Interim Zoning 6 a. Except as provided in subparagraph (b), below, within two Two years of the effective date, or if located in the Coastal Zone, 2½ years of the effective date, for projects that do not qualify as affordable housing or mixed-use in paragraph (1) above, or if located in the Coastal Zone, 2 ½ years of the effective date.
b. Notwithstanding paragraph (a), within 4 years of the effective date, or if located in the Coastal Zone, 4½ years from the effective date for projects with a permit:
(i) Issued and active as of March 13, 2020;
(ii) Issued between March 13, 2020 and December 31,
2022; or
(iii) Issued pursuant to a complete application that was submitted between March 13, 2020 and December 31, 2022.

B. Exercise of Rights. A permit for the use of a building or a property is exercised when, if required, a valid City business license has been issued, and the permitted use has commenced on the site unless the permit is granted in conjunction with approval of new construction.

1. New Construction. If a permit is granted in conjunction with approval of new construction, issuance of a building permit shall constitute exercise of rights; provided, however, that, unless otherwise specified as a condition of project approval, the permit shall expire if:
a. The building permit expires;

7.B.b
Packet Pg. 376 Attachment: CDD--IZO to Extend Permit Timeframe Exetension 03.22.2022 [Revision 1] (4996 : Extension of Emergency Interim Zoning 7 b. Final inspection is not completed or Certificate of Occupancy issued within the time specified as a condition of project approval; or
c. The rights granted under the permit for the use of the building are not exercised within one year following the earliest to occur of the following: issuance of a Certificate of Occupancy; or if no Certificate of Occupancy is required, the last required final inspection for the new construction.

C. Extensions.

1. First Time Extension. The Director shall approve an
extension of any permit or approval granted under this Ordinance upon receipt of a written application with the required fee prior to expiration of the permit for the time periods listed below.
a. Projects with Residential Uses: one-year extension.
b. Nonresidential Projects: 6-month extension.

No extension may be requested earlier than 6 months prior to the expiration of the permit. The Director may grant a second time extension for projects involving a City-Designated Historic Resource if such extension is necessary due to the complexity of planning for and developing the project.

Notwithstanding the foregoing, an extension may be requested at any time at least 30 days prior to the extension of a permit (i) issued and still active as of March 13, 2020; (ii) issued between March 13, 2020 and December

7.B.b
Packet Pg. 377 Attachment: CDD--IZO to Extend Permit Timeframe Exetension 03.22.2022 [Revision 1] (4996 : Extension of Emergency Interim Zoning 8 31, 2022; or (iii) issued pursuant to a complete application submitted between March 13, 2020 and December 31, 2022.

2. Other Extensions. The Planning Commission may approve a further extension of any permit or approval granted under this Ordinance upon receipt of a written application with the required fee at least one month prior to and no more than 6 months prior to expiration of the permit. Such extension request shall be processed in the same manner and for the same fee as a new permit. The Planning Commission may grant an extension request for good cause, and may consider in this review, subject to any vested rights, the extent to which the project is consistent with current development standards and policies, whether the project is consistent in principal with the goals, objectives, policies, land uses, and programs specified in the adopted General Plan, conditions surrounding the project site and whether the project will adversely affect the public health, safety and general welfare.

SECTION 2. Any provision of the Santa Monica Municipal Code or any appendix thereto inconsistent with the provisions of this Emergency Interim Zoning Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to that extent necessary to effect the provisions of this Emergency Interim Zoning Ordinance.

SECTION 3. If any section, subsection, sentence, clause, or phrase of this Emergency Interim Zoning Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Emergency Interim

7.B.b
Packet Pg. 378 Attachment: CDD--IZO to Extend Permit Timeframe Exetension 03.22.2022 [Revision 1] (4996 : Extension of Emergency Interim Zoning 9 Zoning Ordinance. The City Council hereby declares that it would have passed this Emergency Interim Zoning Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Emergency Interim Zoning Ordinance would be subsequently declared invalid or unconstitutional.

SECTION 4. The Mayor shall sign and the City Clerk shall attest to the passage of this Emergency Interim Zoning Ordinance. The City Clerk shall cause the same to be published once in the official newspaper within 15 days after its adoption. This Emergency Interim Zoning Ordinance shall become effective immediately upon adoption.

SECTION 5. This Ordinance shall be of no further force or effect as of December 31, 2022, unless it is otherwise extended pursuant to Santa Monica Municipal Code Section 9.46.090(C).

APPROVED AS TO FORM:
_________________________

JOSEPH LAWRENCE
Interim City Attorney

7.B.b
Packet Pg. 379 Attachment: CDD--IZO to Extend Permit Timeframe Exetension 03.22.2022 [Revision 1] (4996 : Extension of Emergency Interim Zoning Emergency Interim Zoning Ordinance (IZO)
Extend Permitting Timelines
City Council Meeting
March 22, 2022

7.B.c
Packet Pg. 380 Attachment: PowerPoint Presentation (4996 : Extension of Emergency Interim Zoning Extend Interim Zoning Ordinance (IZO)
• Additional 2 Years for Permit Expiration for Projects Active as of March 13, 2020 Through December 31, 2022
• Allow First Time Extension Request for Expiring Permits to be filed at any time at least 30 Days prior to Permit Expiration Date
• Why?
• Support permitting through economic uncertainty

7.B.c
Packet Pg. 381 Attachment: PowerPoint Presentation (4996 : Extension of Emergency Interim Zoning Background
• January 25, 2022 - Council adopted IZO extending permit expirations by 2 years
• IZO expires within 60 days unless extended (March 26, 2022) • Extend until December 31, 2022
• Matches the emergency ordinance previously adopted to extend building permits by two years

7.B.c
Packet Pg. 382 Attachment: PowerPoint Presentation (4996 : Extension of Emergency Interim Zoning Recommendation

1. Adopt Emergency IZO: Planning Permit Extension

7.B.c
Packet Pg. 383 Attachment: PowerPoint Presentation (4996 : Extension of Emergency Interim Zoning City Council
Report
City Council Meeting: March 22, 2022
Agenda Item: 8.A
1 of 2
To: Mayor and City Council
From: Joseph Lawrence, Interim City Attorney, City Attorney's Office, Administration Subject: Appointment of Interim City Attorney and Authorization to Negotiate and Execute Agreement
Recommended Action
Staff recommends that Council:

1. Appoint Susan Cola as Interim City Attorney commencing April 6, 2022; and,

2. Authorize the Mayor to negotiate and execute an employment agreement with Ms. Cola for her service as Interim City Attorney.

Discussion
The City Council is in the process of recruiting and hiring a new City Attorney. To fill the vacancy created by the resignation of Interim City Attorney George Cardona, effective October 1, 2021, the City Council appointed Joseph Lawrence to serve as the Interim City Attorney. Mr. Lawrence’s last day serving as Interim City Attorney is April 5, 2022. The Interim City Attorney, City Manager, and Chief People Officer jointly recommend that the City Council appoint current City of Santa Monica Deputy City Attorney and Senior Special Projects Attorney, Susan Cola to serve as Interim City Attorney pending final recruitment and hiring of a permanent City Attorney.

Ms. Cola has agreed to serve as the Interim City Attorney at an annual salary of $288.120.00, which is the salary for the City Attorney position at Step 3 on the current and previously approved City salary schedule.

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Staff recommends that the City Council appoint Susan Cola as Interim City Attorney and authorize the Mayor to negotiate and execute an employment agreement in substantially the form as is attached.

Fiscal Impacts
The additional salary to be paid to Ms. Cola during the period in which she will serve as the Interim City Attorney is already included in the FY 2021-22 budget and will have no fiscal impact.

Prepared By: Bradley Michaud, Legal Operations Coordinator Approved Forwarded to Council
Attachments:

A. Cola Interim City Attorney Employment Agreement 03.2022 B. Written Comment

8.A
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1 CITY OF SANTA MONICA EMPLOYMENT AGREEMENT

This Employment Agreement (“Agreement”), entered into this _____ day of March 2022, by and between the City of Santa Monica, a California municipal corporation (“City”), and Susan Cola (“Cola”), is made with reference to the following:

RECITALS

A. On or about April 29, 2020, George S. Cardona was appointed to serve as Interim City Attorney as the then City Attorney Lane Dilg was appointed to serve as Interim City Manager.

B. On or about August 30, 2021, Mr. Cardona announced that he would be leaving his position as Interim City Attorney effective October 1, 2021.

C. The City then commenced recruitment for a new City Attorney.

D. Effective October 1, 2021, the City Council appointed Joseph P. Lawrence as the Interim City Attorney.

E. Mr. Lawrence will leave the position of Interim City Attorney effective April 6, 2022, with his last day of employment being April 5, 2022.

F. The City’s recruitment for a new City Attorney remains ongoing and is not yet completed.

G. The City Council wishes to appoint Ms. Cola as the Interim City Attorney upon the termination of Mr. Lawrence’s service as Interim City Attorney.

H. Ms. Cola currently serves as a Deputy City Attorney III and Senior Special Projects Attorney.

I. The City and Ms. Cola wish to enter into an agreement setting forth the terms and conditions of Ms. Cola’s appointment as Interim City Attorney.

NOW, THEREFORE, the City and Ms. Cola agree as follows:

TERMS AND CONDITIONS

1. Salary and Employment Benefits. In accordance with the existing City salary schedule for the position of City Attorney, City agrees to pay Ms. Cola an annual base salary of Two Hundred Eighty-Eight Thousand One Hundred Twenty dollars ($288,120), which is the salary for the City Attorney position at Step 3 on the current and previously approved City salary

8.A.a
Packet Pg. 386 Attachment: Cola Interim City Attorney Employment Agreement 03.2022 (5041 : Appointment of Interim City Attorney) 2 schedule. This salary will be payable in installments in the same manner and at the same time as other City employees are paid. Ms. Cola shall be eligible to receive all other employment benefits for which she is currently eligible, in accordance with the Memorandum of Understanding between the City and the Public Attorneys Union (“MOU”).

2. Termination of Employment As Interim City Attorney. Ms. Cola understands and agrees that the Interim City Attorney position is an at-will position of limited duration, subject to termination by the City Council at any time or upon the commencement of employment of a new City Attorney, whichever occurs first. Upon termination of her employment as Interim City Attorney, Ms. Cola shall be entitled to resume her position as Deputy City Attorney III and Senior Special Projects Attorney at the salary and benefits then in effect for a Deputy City Attorney III, Step 5, and with all applicable employment benefits as set forth in the MOU.

3. Duration of Agreement. This Agreement shall be effective as of April 6, 2022, which is the anticipated first date of employment of Ms. Cola as the Interim City Attorney. This Agreement shall continue in full force and effect until modified by the City and Ms. Cola in writing.

4. Integrated Contract. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties. Any preliminary negotiations and agreements of any kind or nature are merged into this Agreement. No oral agreement or implied covenant may be held to vary the provisions of this Agreement. This Agreement may be modified only by written agreement signed by City and Ms. Cola.

5. Governing Law. The laws of the State of California, without regard to any choice of law provisions, will govern this Agreement.

6. Venue and Jurisdiction. Any litigation arising out of this Agreement may only be brought in either the United States District Court, Central District of California, or the Superior Court of California, County of Los Angeles, West District, as appropriate. The parties agree that venue exists in either court, and each party expressly waives any right to transfer to another venue. The parties further agree that either court will have personal jurisdiction over the parties to this Agreement.

7. Electronic Signatures. Each party agrees that the transaction consisting of this Agreement may be conducted by electronic means. Each party agrees and acknowledges that it is such party’s intent, that if such party signs this Agreement using an electronic signature, it is signing, adopting, and accepting this Agreement and that signing this Agreement using an electronic signature is the legal equivalent of having placed its handwritten signature on this Agreement on paper. Each party acknowledges that it is being provided with an electronic or paper copy of this Agreement in a usable format.

8.A.a
Packet Pg. 387 Attachment: Cola Interim City Attorney Employment Agreement 03.2022 (5041 : Appointment of Interim City Attorney) 3 8. Counterparts. This Agreement may be executed simultaneously or in any number of counterparts, including both counterparts that are executed manually on paper and counterparts that are in the form of electronic records and are executed electronically, whether digital or encrypted, each of which shall be deemed an original and together shall constitute one and the same instrument.

In witness whereof, this Agreement was executed on the day and year first written above.

CITY OF SANTA MONICA,
a municipal corporation
By: __________________________

SUE HIMMELRICH
Mayor, City of Santa Monica

ATTEST:
_____________________________

DENISE ANDERSON-WARREN
City Clerk
APPROVED AS TO FORM:
___________________________

JOSEPH LAWRENCE
Interim City Attorney
__________________________

SUSAN COLA

8.A.a
Packet Pg. 388 Attachment: Cola Interim City Attorney Employment Agreement 03.2022 (5041 : Appointment of Interim City Attorney) 1 Vernice Hankins
From: Nikima Newsome
Sent: Tuesday, March 22, 2022 3:24 PM
To: Vernice Hankins
Cc: Esterlina Lugo; Denise Anderson-Warren
Subject: FW: Personnel Investigation re Surplus Land Act Importance: High
Hi Vernice,
I know this is a little late but this needs to be added to the agenda as an add‐to and sent to Council. Can you please do so?
Thank you,
Niki
Nikima S. Newsome (She/Her), MPA/MMC
Assistant City Clerk
(310) 458-8211
santamonica.gov
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Subscribe to City of Santa Monica Email Updates
From: Alan Seltzer <[email protected]>
Sent: Tuesday, March 22, 2022 2:10 PM
To: Nikima Newsome <[email protected]>
Cc: Joseph Lawrence <[email protected]>; Lori Gentles <[email protected]>; David White <[email protected]>
Subject: FW: Personnel Investigation re Surplus Land Act Please add the email below dated October 26, 2020, to the public comment on Item 8.A (Appointment of Interim City Attorney).

Thank you.

From: Eda Suh <[email protected]>
Sent: Monday, October 26, 2020 5:26 PM
To: [email protected]; [email protected]; [email protected]

8.A.b
Packet Pg. 389 Attachment: Written Comment (5041 : Appointment of Interim City Attorney) 2 Cc: Lori Gentles <[email protected]>
Subject: Personnel Investigation re Surplus Land Act
Dear Ms. Zurawska, Mr. Brock, and Mr. Epstein:

I am writing to you in my capacity as the Acting City Attorney overseeing the administrative investigation that was conducted into your allegations of wrongful conduct by Interim City Manager Lane Dilg, Interim City Attorney George S. Cardona, Deputy City Attorney Susan Cola, Housing and Economic Development Director Andy Agle, and Senior Development Analyst Kriss Casanova (collectively, “respondents”). You allege that respondents failed to provide certain information to the State of California Department of Housing and Community Development, Division of Housing Policy Development (“HCD”), regarding the application of Assembly Bill 1486 (“AB 1486”), which amended the Surplus Land Act (“SLA”), with respect to the development of the Plaza at Santa Monica by a development entity (“Developer” is used herein for any iteration of the developers or their attorneys).

The City retained independent attorney-investigators Arlene Prater and Ethan Walsh of Best Best & Krieger, who interviewed five individuals and examined documentary evidence. The investigators concluded based on the credibility, weight, and sufficiency of all the evidence generated during the investigation that none of the allegations were sustained and there were no violations of the City’s Code of Ethics or any other applicable City policy, law, or regulation in the matters at issue. The factual background and findings are as follows:

In 2013, the City and Developer commenced negotiations to redevelop a site for a mixed-used development (the “Project”). On March 19, 2014, the City and Developer entered into a written Exclusive Negotiating Agreement (“ENA”) for the Project. The ENA expired on December 19, 2015, but the City and Developer continued to meet and work on the Project. A letter dated January 23, 2019, from Mr. Agle to Developer, memorialized the parties’ agreement to continue non-binding negotiations (the “January 23, 2019 Agle Letter”).

AB 1486 was subsequently signed by the Governor in October 2019, to become effective on January 1, 2020, and which imposes new restrictions on the development of surplus land but exempts certain projects where the local agency and developer have entered into an exclusive negotiating agreement or legally binding agreement for disposition of property if completed by December 31, 2022. In a letter dated December 12, 2019, Ms. Cola asked Developer for their review of the applicability of AB 1486 to the Project (the “December 12, 2019 Cola Letter”). A responsive letter dated December 16, 2019, from Developer to Ms. Cola set forth Developer’s position that the Project is exempt from the new SLA requirements (the “December 16, 2019 Developer Letter”). By letter dated January 22, 2020, Mr. Agle requested that HCD determine the applicability of the new law to the Project; by email the next day, Ms. Cola provided HCD a copy of the expired ENA and the December 16, 2019 Developer Letter. In a letter dated January 27, 2020, Ms. Cola informed Developer that the City was seeking HCD’s determination of the applicability of AB 1486 to the Project (the “January 27, 2020 Cola Letter”). A February 12, 2020 email from HCD to Ms. Cola and Mr. Agle rejected one of Developer’s contentions that the SLA does not apply and stated that there was insufficient information provided by Developer to explain Developer’s other two contentions to HCD. In a letter dated March 16, 2020, Developer provided HCD additional information and documents to support Developer’s position that the Project was exempt from the new law, including the January 23, 2019 Agle Letter. A responsive letter dated March 24, 2020, from HCD to Developer concluded that it appeared the City’s disposition of the Project site qualified for an exemption based on the existence of an ongoing ENA, which is not defined in the SLA, nor does the SLA state that it must be in writing.

You allege that respondents improperly and intentionally hid information from HCD relating to the applicability of the amendments to the SLA. Specifically, you allege that Mr. Agle’s January 22, 2020 letter to HCD failed to mention either the January 23, 2019 Agle Letter or the December 12, 2019 Cola Letter, the contents of those

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Packet Pg. 390 Attachment: Written Comment (5041 : Appointment of Interim City Attorney) 3 letters which stated that the ENA expired in 2015, that the City and Developer agreed there were no commitments to continue negotiations, and that Developer agreed there could be no damages or other remedy claim by Developer against the City if they stopped negotiating. You allege that this information was repeated in the January 27, 2020 Cola Letter, which was also not sent to HCD. You further allege that respondents knew there cannot be a “constructive” or oral ENA under settled California law, and that the ENA must be approved by the City Council, which was not done here, and respondent attorneys had an obligation to inform HCD of this settled law. You assert that had HCD been provided the foregoing information, HCD might have reached a different conclusion.

The investigation found that respondents were not obligated under the SLA or any other legal requirement to seek HCD’s guidance, but respondents decided to request it because of HCD’s role in overseeing the SLA process and determining compliance with the SLA. The City’s request to HCD at this stage of the Project is not mandated by law, so there is no specific guidance on what information or documentation a city would be required to provide HCD. Therefore, the investigators determined that respondents did not violate any legal or policy requirements by not providing to HCD the letters cited by you. Regardless, the information that you allege was concealed from HCD was actually provided to HCD: the City explicitly stated in its letter to HCD that the ENA had expired by its terms; HCD understood that the ENA was no longer in effect; and all correspondence between the parties made clear that all parties understood the ENA was no longer in effect.

Further, HCD did have the January 23, 2019 Agle Letter before making its determination (provided by Developer with their March 16, 2020 letter to HCD), and you admitted that the contents of the January 23, 2019 Agle Letter and the December 12, 2019 Cola Letter were “carbon copies.” The investigators found no substantive difference in those letters and the latter letter would not have added anything; so, HCD did have the information that you allege was “hidden” from HCD before HCD provided its two opinions.

Therefore, the investigators determined that there is no evidence to conclude that respondents concealed or failed to provide certain substantive or factual information from HCD because HCD had the information at issue when it made its determination regarding the Project.

The investigation also found that there is not “settled” California law on the question of whether a constructive or oral agreement qualifies as an “exclusive negotiating agreement” such that it would qualify for the exemption under the SLA. This exemption had just been enacted, and as HCD noted in its determination, there is no specific definition of an exclusive negotiating agreement for purposes of the exemption. The investigators found that there are valid legal arguments on both sides of the question of whether the exemption applies in this circumstance, which is why respondents sought guidance from HCD before AB 1486 took effect; however, until the courts provide additional guidance, this will not be a settled issue.

Therefore, the investigators determined that there is no evidence to conclude that respondents concealed or failed to provide any legal analysis or legal opinion to HCD or had an obligation to inform HCD about any “settled law” because there is not any settled law that would apply to the language of AB 1486.

The investigators concluded that there is no evidence to support the claims of violation of the City’s Code of Ethics or any law, regulation, or City policy, or any improper motive by respondents, or any of the respondents in their communications with HCD, or in any other manner, as alleged.

Based on the above findings, the City considers this matter closed. Thank you for bringing your concerns to the City’s attention and for your cooperation in this investigation.

Eda Suh
Chief Deputy City Attorney, Public Rights Division
City Attorney’s Office

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Packet Pg. 391 Attachment: Written Comment (5041 : Appointment of Interim City Attorney) 4 1685 Main Street, Third Floor
Santa Monica, CA 90401
Tel. 310.458.8348
[email protected]

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Packet Pg. 392 Attachment: Written Comment (5041 : Appointment of Interim City Attorney) City Council
Report
City Council Meeting: March 22, 2022
Agenda Item: 9.A
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To: Mayor and City Council
From: David Martin, Director, City Planning
Subject: Adoption of Resolutions and Introduction and First Reading to Adopt the Providence Saint John's Development Agreement
Recommended Action
It is recommended that the City Council take the following actions:

4. Adopt a resolution approving the Providence Saint John’s Health Center Phase Two Master Plan;

5. Introduce an ordinance for first reading to adopt the Third Amendment to the Development Agreement for the Providence Saint John’s Health Center Phase Two Master Plan;

6. Adopt a Statement of Official Action approving Tentative Tract Map 82302; and

Summary
The Applicant, Providence Saint John’s Health Center, (“Providence” or “Saint John’s”) currently operates a full-service health care center, including a hospital, emergency room, outpatient care, and research facilities on both sides of Santa Monica Boulevard

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roughly between 20th and 23rd Streets. The original Development Agreement was executed in July 1998 with a 55-year term to guide phased reconstruction and future development of Saint John’s Health Center after the 1940s-built hospital sustained substantial damage from the 1994 Northridge earthquake. The Development Agreement authorized vested rights for two phases of development on Saint John’sowned property. Providence has worked collaboratively with the City of Santa Monica since 2015 on the preparation of the proposed Phase Two Master Plan (“Master Plan”) at the Providence Saint John’s Health Center campus. Providence also applied for a third amendment to its original development agreement (“Third Amendment”) to state the process and timing to allow vested rights for the development of up to 682,700 sf (of which up to 660,150 sf would be above-grade and up to 22,550 sf would be belowgrade) of wellness/healthcare/research facilities and a range of community-focused uses through a phased design, approval, and construction process. The development agreement incorporates the development standards and infrastructure requirements from the Master Plan. The existing North Campus hospital (on the north side of Santa Monica Boulevard) will remain. As part of the negotiated development agreement, Providence would provide substantial community benefits that would provide up-front and longer-term resources to help address our community’s critical health needs.

The Third Amendment is necessary to implement Phase Two based on Providence’s previous request for an extension of time to construct certain improvements.

Preparation and negotiation of the proposed Master Plan and Third Amendment has been guided by the parameters and fundamental intent of the originally-granted vested rights for Phase Two development, while also updating the plan concept to respond to changes in health care; address the City’s desire to manage development impacts and overall size of Phase Two; address infrastructure needs; and implement a multi-modal mobility strategy specific to the Health Center campus and its Mid-City context.

Of equal importance, the proposed Third Amendment also presents a fundamentallyrenegotiated community benefit package for the duration of the original 55-year Development Agreement term. This Amendment acknowledges Saint John’s important role as a non-profit health center that implements and supports programs addressing

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critical health needs in the community by consolidating Providence’s ongoing annual Phase One community benefit obligations with the additional benefits negotiated for Phase Two. As proposed, the renegotiated community benefit package reflects three key strategies that focus on both securing long-term benefits through the year 2053 and up-front, flexible funding to increase the City’s capacity to address priority needs:

1. Maintain certain ongoing Phase One community benefits categories through 2053 and, as needed, expand these programs to account for Phase Two development, such as Saint John’s on-site Child Care Program requirement, transportation demand management program, and neighborhood protection measures.

2. Restructure Providence’s annual Santa Monica Community Benefit Program to obligate Saint John’s to provide increased annual cash grant support to other non-profit organizations who provide a range of programs to address homelessness and other critical health and social service needs in the community.

3. A monetary commitment of two $5,000,000 cash contributions ($10,000,000 in total) from Providence to support Santa Monica initiatives that directly respond to the City’s urgent priority to address behavioral health needs in the community.

The City would use and/or leverage these negotiated funds to support a comprehensive strategy to increase capacity to address the community’s unmet behavioral health needs.

Associated applications also include:
• A General Plan Amendment to repeal the outdated Hospital Area Specific Plan, which was not previously updated with the adoption of the 2010 Land Use and Circulation Element or the 2015 Zoning Ordinance Update; • A request to vacate a portion of 21st Street between Santa Monica Boulevard and Broadway, subject to conditions, in order to implement the Master Plan and create a publicly-accessible plaza that opens onto Santa Monica Boulevard with public access for pedestrian and cyclists provided through to Broadway; and

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• A Tentative Tract Map to align existing parcel lines within the Phase Two Master Plan area that is bounded by Santa Monica Blvd, 20th Street, Arizona Avenue and 23rd Street.

Key Issues for Council Consideration
The proposed Master Plan and Third Amendment includes a negotiated community benefits package that reflects extensive work between Providence and the City over a seven-year period and acknowledges that a balanced approach for a proposal of this scale is necessary. Long-term planning for providing health care in today’s changing landscape requires a level of predictability and flexibility for an institution like Saint John’s to function effectively and also continue its legacy of service to the community. In fact, over the past two years, as observed through the global health care response to the COVID-19 pandemic, there is a heightened need for health care providers to plan for future expansion to accommodate new medical technologies and standards of care, while also remaining responsive to a rapidly changing and challenging health care environment.

With respect to land use planning, it is also important to address the interests of residents and businesses in the area impacted by the growth and daily operations of a major institution like Saint John’s. Saint John’s must navigate the challenges of serving its core mission, being a good neighbor, collaborating with the City on orderly longrange planning, and going through the City’s entitlement process.

Accordingly, the Master Plan has undergone in-depth City review and the Providence team has made a series of significant revisions in response to City comments that have been focused on creating a long-range plan that supports orderly, phased, and integrated development at the Saint John’s campus. It is important to state that the Phase Two Master Plan does not obligate Saint John’s to construct any particular development or the entire development scope; rather the Master Plan provides a framework for Saint John’s to continue to meet changing health care needs through the flexible reassessment and modernization of Health Center facilities and operations for a 17-year vesting period.

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As detailed more fully in this report, on January 26, 2022, the Planning Commission voted to recommend that the City Council approve the Phase Two Master Plan and amended Development Agreement with eight recommended refinements to the negotiated community benefits package.

Taken together, the proposal successfully provides a comprehensive, integrated, and orderly long-range plan for phased development of wellness, health care, and medical research facilities on the Saint John’s Campus – and provides substantial community benefits that provide support for homelessness services and services to other vulnerable populations, and a significant, new financial investment to support City initiatives to address the community’s critical behavioral health needs.

Background
Project Site Information
Providence Saint John’s Health Center is located along Santa Monica Boulevard between 20th Street and 23rd Street. The facility’s North Campus is located between Santa Monica Boulevard and Arizona Avenue with the main hospital entrance on Santa Monica Boulevard and the emergency department entrance on Arizona Avenue. The South Campus is located between Santa Monica Boulevard and Broadway and includes the Saint John’s Cancer Institute, and surface parking lots.

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Figure 1: Providence Saint John’s Health Center along Santa Monica Boulevard / 23rd Street / Arizona Avenue
Figure 2: Providence Saint John’s Health Center Phase Two North Campus

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Zoning
District
&
Land
Area
HMU (Healthcare Mixed-Use District)
MUBL (Mixed-Use Boulevard low District)
347,700 SF parcel area zoned HMU
7,200 SF parcel area zoned MUBL
Providence Saint John’s Health Center Campus
LUCE: Healthcare District Land Use Designation
1988 Hospital Area Specific Plan
Existing
On-Site
Improve
ments:
(A) Providence Saint John’s Health
Center & Entry Plaza ~475,000 SF
2121 Santa Monica Blvd (1942 / 2013)
(B) Providence Saint John’s Child &
Family Development Center –
~34,670 SF 1339 20th Street (1961)
(C) Commercial building ~10,551 SF
(SJHC Foundation Building)
2221 Santa Monica Blvd (1970)
(D) Saint John’s Cancer Institute and
Research Center ~55,055 SF
2200 Santa Monica Blvd (1951)
(E) 10-unit apartment building (vacant) –
1417 21st Street (1948)
(F) MRI Building
(G) Surface parking lots
Adjacent
Zoning
Districts
& Land
Uses:

R2, R4, MUB, HMU, MUBL, GC: Medical
office & services, single- & multi-family
residential, assisted living, commercial,
institutional, creative office & studios
Project Timeline and Process
Providence Saint John’s Health Center is a non -profit hospital and health care facility that was originally built in 1942 on Santa Monica Boulevard between 20th and 23rd Streets in the Mid-City neighborhood. After sustaining significant damage in the 1994 Northridge Earthquake, a plan for a two-phase (Phase One and Phase Two) reconstruction and expansion of the hospital’s North and South Campuses was authorized in July 1998 through approval of a Development Agreement between the City and the Sisters of Charity of Leavenworth on behalf of Saint John’s Health Center.

The 55-year term of the Development Agreement ends on July 9, 2053. The First Amendment to the Development Agreement was authorized by Council in 2011, in large part, to modify the way the Health Center would be required to provide parking for the Phase One project. Phase One construction was completed in 2013. The Second A
B
C
D
E
F
G
G

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Amendment to the Development Agreement, authorized by Council in 2017, was largely procedural in nature and established the framework for consideration of an extension of Phase Two vested rights subject to negotiation of a third amendment to its original Development Agreement (“Third Amendment”), which is the application currently before the Council. A full summary and history of the original Development Agreement and Second Amendment is provided in Attachment “B”.

Figure 3: Project Timeline and Process
Public Review Process for Master Plan and Third Amendment to Development Agreement
The public review process for the Applicant’s proposal included a number of steps, including several community meetings, to engage community members and policy makers on the Phase Two Master Plan and potential community benefits. Preliminary discussions by the Planning Commission and City Council regarding the proposed development agreement followed in 2016. The City Council gave authorization to proceed with project negotiations and environmental review in December 2016 and the hearing for the Second Amendment in April 2017 provided another opportunity for public comment. A Public Scoping Meeting was held by the City in 2017 to gather community

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input on the potential impacts areas to study in the project’s Environmental Impact Report (EIR).

Figure 4: Summary of Salient Points from Public Review Process Planning staff and members of the Providence team attended meetings of the City’s Social Services Commission in August 2019 and on February 28, 2022 to provide an overview of the Phase Two Master Plan and share information about Providence’s current community benefit program and key benefits negotiated for Phase Two. The Social Services Commission submitted an Op-Ed to the Santa Monica Daily Press (see Attachment “C”) in February 2020 outlining its priority recommendations. Planning staff and Providence also attended a second meeting of the Social Services Commission on February 7, 2022. A letter from the Commission outlining its comments on the negotiated community benefits proposal will be provided to the City Council for its March 22, 2022 hearing (see Attachment “C”). Finally, as part of the Planning Commission’s public hearing, nearly 100 letters were provided to the Commission.

Attachment “C” to this staff report provides links to these public comments provided during the City review process.

Planning Commission Recommendation for Third Amendment to Development Agreement
On January 26, 2022, the Planning Commission voted 4-0-1 to recommend that the City Council Certify the Final EIR and approve the Phase Two Master Plan, Third

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Amendment, and other associated applications with the inclusion of eight recommendations that address negotiated Phase Two community benefits and certain impact fees. The Commission agreed that the Master Plan provides a comprehensive approach for modernization of the Health Center campus and the community benefits package is significant and provides important programs and resources that respond to community needs.

The Planning Commission’s eight recommendations to guide implementation of Providence’s annual community benefit program are organized into the following three categories and listed below:

A. Annual Cash Grant and In-Kind Services Program
B. Funding for Santa Monica Behavioral Health Initiatives C. Impact Fees and Multi-Family Housing
Staff’s response to these recommendations is presented with fuller context in the Community Benefits section of this staff report.

A. Annual Cash Grant and In-Kind Services Program

1. Providence shall consult with subject matter experts, community stakeholders, and co-funders in the grantmaking processes.

2. Limit in-kind funding to clearly measurable capital and operational contributions.

3. Ensure a robust system for funding data-driven innovation that does not unfairly advantage prior grantees over promising new grantees.

Exhibit R-1 to the Development Agreement contains the negotiated Community Benefits. Staff has incorporated items #1 and #2. As discussed later in this report, while staff has not incorporated the specific language of #3 above, the intent of this recommendation is addressed through the inclusion of a review process to allow Saint John’s to seek City Council approval to make a cash grant to a new organization or program that would count toward its Development Agreement requirement, in the event that the grantee is not also a City Human Services Grant Program recipient.

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B. Funding for Santa Monica Behavioral Health Initiatives

4. Focus the behavioral health funding on infrastructure and gap funding for mental health outpatient care, with attention to measurable ways that the program can divert from and prevent readmission to inpatient psychiatric care.

5. Do not include the requirement for an eight-year outside payment date for the second $5M payment to the City for behavioral health initiatives or a 1.5% adjustment for inflation as proposed by staff.

As discussed more fully in this report, staff has negotiated a $10,000,000 cash contribution from Providence to the City to be provided in two payments and the Development Agreement stipulates that that these funds are to support Santa Monica behavioral health initiatives, as determined by the Santa Monica City Council, following a City-led public engagement process. Staff has not incorporated the Planning Commission’s recommended language in #4 because the parameters in the Development Agreement have specifically been drafted to provide the flexibility necessary to allow the City Council to determine the most effective use of these funds.

Staff does not agree with the Planning Commission’s recommendation #5 to eliminate the staff-proposed eight-year outside payment date for the second $5,000,000 contribution to the City. As discussed in the Community Benefits section of this staff report, assuming Providence moves forward with construction of Phase Two, having a timeline for receiving this second contribution, which would include an annual adjustment as recommended by staff, will allow the City to more effectively plan for the use of these funds to support future behavioral health services in the community.

C. Impact Fees and Multi-Family Housing

6. Vest the Transportation Impact Fee (TIF) and Affordable Housing Commercial Linkage Fee at the FY2021-2022 baseline rates for full 17-year term for the Phase Two Master Plan.

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7. Require the ten (10) units of Multi-Family Housing to be deed-restricted for 80% AMI Households, based on California Tax Credit Allocation Committee (TCAC) rents, instead of for 50% AMI Households.

8. Clarify and expressly state that if Saint John’s partners with a nonprofit housing provider to build a 100% Affordable Housing Project, rent levels for the deed-restricted affordable housing units may be aligned with the permitted income limits, rent limits, and regulations of the public financing source.

As outlined in #6, the Planning Commission recommends that Providence pay its Transportation Impact Fee (TIF) and Affordable Housing Commercial Linkage Fee for all Phase Two development that occurs during the 17-year vesting period for the Master Plan based on the FY2021-2022 rates plus Consumer Price Index (CPI), compared to the ten-year period agreed on by the staff and the Applicant. Staff continues to recommend that the two impact fees be held at today’s rates plus CPI for the 10-year period only. Consistent with the purpose of a development agreement, the City’s proposal balances Providence’s interest in having vested rights and a greater measure of predictability – with the City’s need to recover costs for capital improvements and providing new affordable housing that are necessary to mitigate impacts associated with new development in the City.

City staff and Providence have reviewed Planning Commission recommendations #7 and #8 addressing the ten (10) units of replacement multi-family housing to be provided as part of the Phase Two Master Plan. The Planning Commission’s recommendations have been considered but not fully incorporated. The Planning Commission was concerned that a ten (10) unit development with 50% Area Median Income (AMI) rents would not be feasible and therefore recommended higher TCAC 80% AMI rents to make the ten (10) replacement unit development feasible. However, while higher TCAC 80% AMI rents would increase feasibility for a ten (10) unit development, it would not encourage the applicant to seek opportunities to provide more affordable housing units.

Staff’s intent is to incentivize Providence’s full utilization of resources by partnering with a non-profit housing provider and allowing flexibility in income targeting, rents, unit mix, and sizes to obtain public financing for a larger number of affordable units without

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specifically mandating or imposing a specified number of additional units since completion of the replacement units is required before a certificate of occupancy can issue for the other Phase Two developments. Therefore, the updated language provided in Exhibit R-1 to the Third Amendment states that all units will be deedrestricted for TCAC 80% AMI Households with the clarification that rents, income levels, unit mix, and unit sizes may be adjusted in order to partner with a non-profit affordable housing provider to develop the affordable units and obtain public financing.

Discussion
I. Overview of Phase Two Master Plan
The Master Plan establishes the vision, goals, and principles for long-range development of the Health Center through the following components:
• Vested rights for maximum allowable floor area and building heights; • Cohesive circulation and multi-modal mobility plan for vehicles, bicycles, and pedestrians and parking requirements;
• Permitted Uses;
• Development standards including:
o Building form/envelope standards (e.g. setbacks/stepbacks) that address the specific needs of a health care campus
o Open space requirements including publicly-accessible open space • Potential development phasing plans; and
• Requirements for necessary utilities and infrastructure to improve connections between Saint John’s and surrounding neighborhood.

More specifically, the Master Plan’s phased development proposes the following:
• Up to 682,700 sf of total floor area, of which up to 660,150 SF would be abovegrade floor area (approximately 563,525 SF of net-new above-grade floor area) and 22,550 sf would be below-grade floor area for development of wellness/healthcare/research facilities;

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• A requirement for future discretionary review by the Planning Commission of certain Phase Two buildings;
• Future vacation of a portion of 21st Street between Broadway and Santa Monica Boulevard, subject to conditions including dedication of new public streets to be located on Saint John’s South Campus;
• On-site subterranean parking;
• Publicly-accessible open space areas;
• Visitor accommodations;
• A minimum of 10 units of replacement multi-family housing; and • New replacement facilities for Providence’s existing Saint John’s Cancer Institute and Child and Family Development Center.

The proposed Master Plan would govern any proposals for future facilities on Saint John’s Phase Two development sites submitted for a period of 17 years. Following approval of the Master Plan, each building proposed for construction during this 17-year vesting period would require both a finding of consistency with the Phase Two Master Plan and review and approval of a Development Review Permit by the Planning Commission. This review by the Planning Commission is required so that building mass, site design, and infrastructure and parking needs are reviewed in the future – at a period in time closer to when individual building will be constructed – and with the benefit of a then-current assessment of health care, community priorities, and infrastructure needs.

It is important to state that the Phase Two Master Plan does not obligate Saint John’s to construct any particular development or the entire development scope; rather the Master Plan provides a framework for Saint John’s to continue to meet changing health care needs through the flexible reassessment and modernization of Health Center facilities and operations for a 17-year vesting period. The Master Plan identifies the infrastructure, circulation, and open space improvements necessary for each Phase

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Two Building and also addresses keeping the existing Health Center in full operation throughout each stage of future development.

While there are two conceptual phasing plans presented as part of the Master Plan, the exact order for development of Phase Two Buildings is not mandatory, as each stage of development can occur and function independent of other stages, if certain Phase Two Buildings are not pursued in the future. During the 17-year vesting period Saint John’s would not be permitted to pursue new health care facilities under the current zoning standards. The overall term of the amended Development Agreement would remain at a total of 55 years until the year 2053.

Purpose and Goals of the Phase Two Master Plan
The proposed Phase Two Master Plan and Third Amendment to the Development Agreement between the City and Providence represents a comprehensive evaluation of the proposed vested rights and obligations for Phase Two development that reflects Saint John’s important and long-standing presence in the community as a health care provider and one of the City’s top five employers with a total of over 1,400 employees, and the organization’s need to update facilities and create new space that reflects both the innovations and changing needs in health care.

The Phase Two Master Plan presented as Attachments “D” and “E” encompasses Applicant-owned parcels on both sides of Santa Monica Boulevard and integrates health care-related uses, buildings, open space, parking resources, and vehicle, pedestrian, and bicycle circulation improvements across the North and South Campuses with the goal of expanding on the services currently provided by the hospital’s diagnostic and treatment center, in-patient suites, emergency department, and medical research facility (Saint John’s Cancer Institute).

Providence developed the parameters and program goals for the Phase Two Master Plan following a needs assessment process conducted by Providence after assuming sponsorship of the Health Center in 2014 and have been revised based on periodic outreach with community members, following Planning Commission and Council

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preliminary discussions of the Master Plan concept, and substantive and extensive review with City staff. The proposed Master Plan incorporates the recommendations and priorities that have been gathered from Providence’s executive team, physicians, clinicians, staff, administrators, and community health care service providers – and provides a long-range plan for developing a state-of-the-art medical care and research center that includes a new medical research facility for the Saint John’s Cancer Institute, expanding ambulatory and acute care services rebuilt as part of Phase One, and supporting health and wellness education in the community.

The City has conducted a comprehensive review of the proposed Phase Two Master Plan and worked with Providence to negotiate the process and terms for the Third Amendment in furtherance of following key principles:
• Preserving and expanding community access to the high quality health care provided by Saint John’s;
• Promoting economic investment in Santa Monica;
• Protecting the surrounding community from impacts; and • Negotiating enhanced community benefits for Santa Monica and its residents that support City priorities to address critical health care needs in the community.

With respect to the Master Plan, through the review process, the City sought to create a comprehensive campus plan that provides the following:
• Orderly, phased, and cohesive buildout of health care and community-focused uses;
• A variety of enhanced open space areas;
• Sufficient on-site parking and infrastructure;
• Safe and efficient mobility for all modes; and
• Development parameters that set clear buildable envelope maximums and also provide the flexibility necessary to respond to changing health care needs over the next 17 years.

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The proposed Phase Two Master Plan is divided into four chapters and provides a comprehensive presentation of the vision, vested uses and development standards, and options for implementation of Phase Two development.

Providence Saint John’s Health Center
Phase Two Master Plan - Key Topics
Chapter 1 Introduction Overview of Health Center; Master Plan parcels; regulatory requirements; prior amendments
Chapter 2
Vision, Goals, Policies
Overview of Master Plan Components; Phase I vision and planning; Phase Two programming goals; urban planning and design principles Chapter 3
Development
Standards
Plan Overview
Permitted Uses Development Standards
Open Space Standards
Mobility Plan
Vehicle Parking Plan
Bicycle Amenities
Loading
Sustainability and Resiliency
Water and Sewer Infrastructure
Emergency Vehicle Access
Chapter 4
Phasing Plan
Implementation Principles
Phasing Plans
Scope of Work in Each Stage for Phasing Plan A & Phasing Plan B Due to the comprehensive nature of the Phase Two Master Plan, a summary of the following key components is provided as Attachment “A” to this staff report:
• Phase Two vested uses and site planning
• Conceptual development of Phase Two site and buildings • Key development standards and Phase Two vested floor area comparison • Open space and pedestrian connections
• Mobility plan and parking
Each section includes a discussion of the key factors that guided staff’s review of that component of the Master Plan from a land use policy and planning perspective.

Conceptual Phasing Plans for Master Plan Implementation As summarized in Attachment “A” and presented in full in Attachment “D”, the Phase Two Master Plan sets forth an integrated long-range plan for phased design, approval,

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and development of wellness, health care, and medical research facilities on the Saint John’s Campus. The City and Saint John’s have conducted intensive review and study of all aspects of the Master Plan to identify the infrastructure, circulation, and open space improvements are required for each building and stage of implementation of the Phase Two development program.

Chapter Four of the Master Plan includes two conceptual phasing plans that provide the order in which development is likely to occur and identifies the associated improvements and related construction activities that will be required with each building and development stage. While discussion about Master Plan implementation has shifted focus over the course of the City review process, several key outcomes have continued to shape the City’s careful evaluation of this important aspect of the Phase Two Master Plan:
• Structuring orderly, phased buildout of the Phase Two development program with the existing Health Center remaining accessible and in full operation; • Ensuring the existing Child and Family Development Center and Saint John’s Cancer Institute will remain in continuous operation until new facilities are constructed and ready to open;
• Minimizing construction impacts to neighboring residents and businesses, by allowing staging on Providence Saint John’s owned properties to the extent reasonably feasible;
• Ensuring that sufficient parking is provided for existing health center operations for its various users groups throughout implementation of the Master Plan; and • Ensuring that applicable infrastructure, open space, and circulation improvements are provided timely with each implementation stage of the Phase Two development program.

Two potential alternate phasing plans were studied in detail as part of the Phase Two Master Plan review: Phasing Plan A and Phasing Plan B. These alternative Phasing Plans are shown in Figures 5 and 6 below and on Pages 58-59 of the Master Plan with

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the specific requirements for each stage of the plans. In Phasing Plan A, the first Phase Two developments to move forward would be the Child & Family Development Center (S1), Multi-Family Housing (S2), and West Ambulatory Care & Research Building (S3).

Figure 5: Master Plan – Phasing Plan A
In Phasing Plan B, the West Ambulatory & Acute Care (2C) building on the North Campus along with the Multi-Family Housing (S2) would be the first developments to move forward.

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Figure 6: Master Plan – Phasing Plan B
These Phasing Plans presented in full in the Master Plan demonstrate the incremental stages of implementation for the infrastructure, open space, parking, circulation and other improvements associated with the redevelopment of each Phase Two site. If implementation of Phase Two proceeds in an order that differs from the two phasing plans, the Third Amendment’s Development Review Permit findings along with the companion requirements in the Master Plan ensure that infrastructure, open space, parking, circulation and other improvements necessary to support each Phase Two site are provided.

Finally, it should be noted that during the City review process, a draft proposal was initially presented with a single phasing plan that included specific time deadlines for each stage of development with buildings constructed in sequential order during the vesting period (e.g., The S1 Building Development Review Permit would be filed within three years of Master Plan approval, etc.). While this concept represented a simplified

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approach to phased development of the master plan, both parties negotiated the two potential phasing plans presented today in recognition of the fundamental need expressed by Saint John’s to have the flexibility, as a non-profit health care provider, to fundraise and plan construction, to account for the inherent complexity of maintaining ongoing operations during construction, and to potentially shift the order of Phase Two development to respond to programmatic priorities in response to changing health care needs in the community.

II. Third Amendment to the Development Agreement
Vested Rights and Approval of Phase Two Buildings
This Third Amendment reflects the good faith negotiations both parties have engaged in to extend the Phase Two Vesting Deadline to allow for a longer timeframe to develop in accordance with the proposed Phase Two Master Plan and provide renegotiated community benefits as required by the amended Agreement.

More specifically, the Third Amendment provides a seventeen (17) year Phase Two Vesting Deadline starting from the final effective date of the Third Amendment, subject to a maximum three-year extension. Prior to the Phase Two Vesting Deadline, Saint John’s would have a vested right to construct Phase Two development with the floor areas, building heights, uses, and number of units indicated in Chapter 3 of the Phase Two Master Plan, provided procedural requirements and milestones are completed timely for submittal of Planning applications, issuance of building permits, and completion of construction for Phase Two Buildings.

The Third Amendment also provides for the following:
• Allows modifications to the Phase One circulation plan that was established by the original Development Agreement in order to align the North Campus Entry Plaza with new South Campus circulation per the Phase Two Master Plan. • Establishes review procedures for Phase Two development during the 17-year Vesting Period as follows:
o Development Review Permit - For each Phase Two Building.

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o ARB Approval (Design Review) - Required prior to issuance of a building permit for each Phase Two Building.
o Administrative Approval – Allowed for buildings less than 2,000 SF such as the two small cafés and for the Multi-Family Housing Building.

Special Development Review Findings for Phase Two Buildings Specifically-tailored Development Review Permit findings of fact have been created and incorporated in the Third Amendment in order to acknowledge the requirement for consistency with the Phase Two Master Plan and the vested rights established by the Plan and to address the unique requirements of developing pursuant to the Phase Two Master Plan, including the need for a final determination of the necessary off-site infrastructure by the City Engineer and City Traffic Engineer as part of the Development Review Permit process. All Phase Two Buildings that require approval of a Development Review Permit would be subject to the following proposed findings of fact necessary for approval:

1. The physical location, size, height, density (floor area or number of units), massing, setbacks, pedestrian orientation, open space, parking requirements, and placement of proposed structures on the site and the location of proposed uses within the project are consistent with the Phase II Master Plan Standards (Exhibit “Q”);

2. The rights-of-way can accommodate autos, bicycles, pedestrians, and multimodal transportation methods, including adequate parking and access in accordance with the Phase II Master Plan Standards (Exhibit “Q”);

3. The health and safety services (police, fire etc.) are sufficient to accommodate the new development;

4. The project is generally consistent with the Phase II Master Plan Standards (Exhibit “Q”);

5. Based on environmental review in accordance with Section 2.13.4 of the Third Amendment, the proposed project has no potentially significant environmental impacts or any potentially significant environmental impacts have been reduced

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to less than significant levels because of mitigation measures incorporated in the project or a Statement of Overriding Considerations has been adopted;

6. The project has no unacceptable adverse effects on public health or safety;

7. The project complies with all applicable mitigation measures and conditions of approval established in Exhibit “S” of the Third Amendment.

8. The project provides all applicable significant project features and community benefits consistent with Exhibit “R-1” of this Third Amendment.

9. Saint John’s has met and conferred with the City Engineer and City Traffic Engineer, as applicable, to determine the off-site infrastructure (for utilities, traffic infrastructure, and public right-of-way) that will be required by the City Engineer and City Traffic Engineer as conditions to issuance of a building permit to be completed prior to issuance of the Certificate of Occupancy for the Phase II Building(s), and the information necessary for the City Engineer and City Traffic Engineer to make his or her determination has been provided by Saint John’s.

Without limiting the City Traffic Engineer’s or the City’s Engineer’s authority under Article 7 of 2022 SMMC, as amended from time to time after the Third Amendment Effective Date, the City Traffic Engineer’s and City Engineer’s determinations are generally consistent with the Phase II Master Plan.

Proposed Community Benefits
Pursuant to a development agreement, the City can negotiate community benefits within the bounds of its police power and statutory authority. The Third Amendment that accompanies the Master Plan proposes a renegotiated community benefit package for the duration of the original 55-year Development Agreement term that ends in the year 2053. The City’s negotiation of community benefits has been focused on delivering a series of programmatic and monetary investments from Saint John’s to support community health in the Santa Monica.

The following discussion presents a brief summary of each community benefit category that has been negotiated by the City and Providence. This negotiation acknowledges

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Saint John’s important role as a non-profit health care provider that implements and supports programs addressing critical health needs in the community and builds upon the substantial community benefits that have been provided by Saint John’s through its existing Phase One obligation.

Exhibit R-1 to the Third Amendment would govern community benefits, childcare requirements, and neighborhood protection provisions in the Development Agreement including for Phase One and Phase Two. Some community benefits are required through the end of the 17-year vested rights term for the Phase Two Master Plan while other benefits are required through the end of the term of the Development Agreement in the year 2053.
1) Community Benefit Program: Homelessness Services and Services to Other Vulnerable Populations
The new Community Benefit Program would serve as a replacement for Saint John’s annual Phase One Santa Monica Community Access Plan (SMCAP) obligation. This would require that Saint John’s continue its triennial health needs assessment in the community and provide on an annual basis until the end of the Development Agreement term, grant funds and in-kind services to support homelessness services and services to other vulnerable populations. More specifically, Saint John’s must provide cash grants to other non-profit community partners and in-kind support for homeless services and prevention, services to other vulnerable populations, and/or behavioral health programs in the community in the amount of a minimum of One Million Dollars ($1,000,000) in value provided annually for twenty years. Starting in calendar year 2043, a minimum of Five Hundred Thousand Dollars ($500,000) in value will be required annually through the end of 2052. The annual amount of the Providence’s community benefit program will be subject to an annual 1.5% adjustment.

Providence must provide a minimum of 80% of the required annual value as cash grants to other non-profit organizations/programs that meet the following criteria and

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any remaining applicable annual value any may be provided as in-kind support or programs:
• The non-profit organization must serve populations consistent with the requirements of the City’s Human Services Grants Program; and • The non-profit organization is funded by or has been funded by the City of Santa Monica’s Human Services Grant Program within the three fiscal years prior to submitting a request to Providence for grant funding.

For other organizations/programs that may not meet these criteria (e.g., a new/emerging organization or new program that is not funded by the City’s grant program), the Development Agreement provides a process for Saint John’s to make a request to the City Council for approval that a cash grant to such organization/program would count toward its annual requirement.

Per the Planning Commission’s recommendations, as part of its annual community benefit program implementation, the following two criteria shall also apply in order to provide:
• Saint John’s shall consult with subject matter experts, community stakeholders and co-funders [i.e. financial partner] in the grantmaking process. • Any in-kind funding shall be limited to clearly measurable capital and/or operational contributions.

At the end of the Development Agreement Term, the total value of Providence’s annual community benefit program will be over $29,000,000, of which over $23,000,000 will have been provided by Providence as cash grants to other non-profit organizations. 2) Child Care Program
During the entire Development Agreement Term, Saint John’s will be required to continue its on-site Phase One Child Care Program obligation for providing a minimum 49 spaces for full-day childcare which includes a minimum 21 full-day infant/toddler

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spaces and provide additional service capacity to address Phase Two childcare demand. Along with a series of programmatic requirements, tuition subsidies are also required as part of the Phase One obligation. The original Development Agreement requires Saint John’s to provide additional childcare spaces to address the childcare needs generated by the Phase Two development. A childcare needs assessment was conducted as part of the Phase Two process, subject to City approval. Based on that analysis Saint John’s is required to increase its service capacity for a minimum of 11 additional childcare spaces over the implementation of Phase Two development.

The requirement to provide its Child Care Program to address both Phase One and Phase Two requirements may occur in the planned new Child and Family Development Center Building (S1) on the South Campus adjacent to Broadway. This planned facility would have a total of five classrooms, outdoor activity space, and have operational capacity for up to 71 licensed childcare spaces. In the event that childcare for Phase One or Phase Two is not provided on the S1 Site and operations remain on the North Campus in the existing Child and Family Development Center Building, Saint John’s will be required to pay an Early Childhood Initiatives contribution to the City in the amount of $300,000.00. The City would utilize this contribution to support early childhood initiatives including but not limited to infant, toddler and pre-school tuition subsidies; family support and parent engagement strategies; home visitation programs; facility and playground improvements and kindergarten readiness models.
3) Monetary Contribution for Santa Monica Behavioral Health Initiatives Background on Negotiation
The City recognizes the need for greater capacity to address the unmet behavioral health needs of both housed and unhoused residents, especially on a 24/7 basis. The City is studying different models to address this gap, assessing resources and identifying partnerships both locally and in the region. The City’s Community Services Department has released a Request for Proposals to advance this evaluation in a concrete way. More specifically, the City is seeking a cross-discipline expert team to advise the City and support the development of a comprehensive behavioral health

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strategy, to include a community engagement process, and to evaluate the feasibility and development of an operational plan and site assessment for a potential behavioral health center.

City and Providence Negotiation
In addition to the negotiation of Saint John’s annual Community Benefit Program providing cash grants and in-kind services to support homelessness services and services to other vulnerable populations, as outlined in #1 above, the City and Providence have been in substantive discussions regarding a new and significant investment from Providence in the form of a direct financial commitment of $10,000,000 to help expand access to services and to improve the continuum of care for individuals in the community who need access to behavioral health services.

The negotiated funds would be paid directly to the City and could be used for capital needs or operational funding for a behavioral health center – or for other City-sponsored behavioral health programs. The most effective way(s) to use these funds would be determined at the discretion of the City Council. It is staff’s hope that Council’s determination will be informed by the forthcoming inclusive community-based process to develop a comprehensive behavioral health strategy, including an operational plan for a 24/7 behavioral health center and feasibility studies of available City property. A Request for Proposals for experts to support the City’s development of a communitywide behavioral health strategy was released earlier this month. Staff anticipates returning to Council in Summer 2022 with recommendation of award of contract.

Community engagement would follow. Additionally, staff will return to Council in May with an interdepartmental update on homelessness that will highlight potential new investments through the FY 2022-23 budget process to expand access to behavioral healthcare.

In addition, in order to address the broader intent of Planning Commission’s recommendation #4 regarding how the City should use the funds, staff has included a requirement:
• Saint John’s shall support the City’s community engagement process for the development of Santa Monica Behavioral Health Initiatives by actively

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participating in planning meetings and making good faith efforts to provide subject matter experts and leverage existing partnerships to help advance the City’s behavioral health goals and priorities.

The City and Providence both agree on the fundamental purpose and importance of this community benefit to make a meaningful and positive impact in supporting behavioral health services in Santa Monica; however, the City and Providence are not in full agreement on the schedule of payment and the inclusion of an annual adjustment to account for inflation, as detailed below.

Providence Proposal
Providence proposes that Saint John’s would be required to provide a total sum of Ten Million Dollars ($10,000,000) to the City based on the following schedule:
a) Within 180 days after the Third Amendment Effective Date, Saint John’s would be required to pay the sum of Five Million Dollars ($5,000,000) to the City; and
b) Within 100 days after the effective date of the final City approval of the Development Review Permit for the first Phase Two Building (excluding the Phase Two Multi-Family Housing building (S2)), Saint John’s would be required to pay an additional sum of Five Million Dollars ($5,000,000) to the City.

City Proposal
The City proposes that an outside time limit be established for submitting the second payment of $5,000,000 in order to ensure that the City has a clear timeline and the full ability to plan for the use of these funds to address a critical community priority. More specifically, timing is important because there are both City and other agency efforts underway to evaluate the feasibility and potential for implementing different behavioral health service models that could also include the future siting and operation of a community-based behavioral health center. Having a firm commitment regarding when resources would be available for such a project may allow the City to use such funds to leverage other resources and partnerships toward this effort. Accordingly, the City has

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proposed the following counterpoint to Providence addressing the timing of the second payment and inclusion of a 1.5% annual adjustment to account for inflation:
(b) Saint John’s shall pay the additional sum of Five Million Dollars ($5,000,000) to the City upon the earlier of:
(i) One-hundred (100) days after the effective date of the final City approval of the Development Review Permit for the first Phase Two Building (excluding the Phase Two Multi-Family Housing building (S2)), or (ii) Eight (8) years after the Third Amendment Effective Date.

Notwithstanding the foregoing, if this additional sum is not paid within three (3) years after the Third Amendment Effective Date, this sum shall be adjusted commencing January 1, 2025 and annually thereafter by one and a half percent (1.5%).

In summary, Providence agrees with the timing for the first payment to the City – and agrees that the second payment of $ 5,000,000 is contingent on the approval of the first Development Review Permit for a Phase Two Building (excluding the Phase Two MultiFamily Housing building). However, Providence does not agree with setting an outside date of eight years for the second payment regardless of whether or not a Development Review Permit for a Phase Two Building has been approved.

If the outside payment date is not agreed to by Providence then this second contribution could be made to the City any time within the 17-year vesting period that starts after final approval of the Third Amendment, provided Providence proceeds with Phase Two development. As a result, if Providence never proceeds with Phase Two development then the second contribution would not be received by the City. Providence also does not agree with increasing the second payment by 1.5% annually as described in the City proposal.

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Providence has expressed their position that the community benefit proposal presented to the City is substantial and unprecedented for a non-profit organization in a land use entitlement context and that the timing for the second payment tied to the approval of the first Development Review Permit for a Phase Two Building is fair and appropriate.

Furthermore, Providence has indicated that the first $5,000,000 payment to the City within 180 days of final approval of the Third Amendment and Phase Two Master Plan is not contingent on construction of any Phase Two development and, as such, is demonstration of its commitment to helping address behavioral health in the community, and to its overall investment in the Phase Two Master Plan process. 4) Child & Family Development Center Youth and Family Program Beginning on July 1, 2023 through the Term of the Development Agreement, Saint John’s has agreed to continue its Child/Youth Development Project (or a substantially similar program) without City funding. Saint John’s has historically received City grants of approximately $315,000 annually to subsidize this program. The Child/Youth Development Project shall continue to provide direct services to children and families who have been impacted by community violence, familial discord, poverty, substance abuse, and/or trauma as further described in Section 3.2 of Exhibit R-1. 5) Community Access to Phase Two Community-Oriented Facilities The original Development Agreement established a requirement that as part of Phase Two development, Saint John’s would be obligated to allow a reasonable number of Santa Monica residents who are unable to afford fees and memberships to have access to Phase Two’s community-oriented facilities. R-1 Exhibit Section 3.3 outlines this proposed community benefit with more specificity following negotiation as part of the Third Amendment and with consideration of the applicable components of the Phase Two Master Plan. This requirement would be in effect during the full term of the Development Agreement and specifies the terms for use of Phase Two communityoriented facilities including by community groups and local non-profit organizations at the new Education & Conference Center on the South Campus. There is also a requirement for providing discounted admission pricing to Santa Monica residents for

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future conference and events hosted by Saint John’s and open to the public at the Education & Conference Center.
6) Phase Two Open Space, including Publicly-Accessible Open Space and 24/7 Pedestrian Connections
The original Development Agreement established the requirement for a minimum of 35% open space provided on the South Campus as part of Phase Two. This site planning requirement has been incorporated into the Phase Two Master Plan and has served as benchmark guiding principle for the Plan’s evolution since the Development Agreement for the Health Center was originally approved in 1998. Accordingly, substantial open space, including Publicly-Accessible Open Space and 24/7 Pedestrian Connections, have been an area of focus for both the City and Saint John’s in terms of site planning for Phase Two. Publicly-accessible open space and 24/7 Pedestrian Connections are required in accordance with Section 2.11 of the Third Amendment and the Phase Two Master Plan Standards.
7) Phase Two Vehicle, Bicycle & Pedestrian Infrastructure Improvements and Enhanced Transportation Demand Management and the Transportation Impact Fee
Section 3.5.1 of Exhibit R-1 provide the cross-reference to the Phase Two Master Plan’s requirement for Saint John’s to make certain vehicle, pedestrian and bicycle infrastructure improvements as part of the Phase Two developments. The City and Providence has engaged in negotiations regarding payment of the Transportation Impact Fee for Phase Two Buildings as individual Development Review Permit applications are submitted as part of the phased buildout of Phase Two.

With respect to payment of the Transportation Impact Fee for Phase Two development, both parties have agreed that the fee in effect in 2022 will be valid for Phase Two development applications submitted and deemed complete during a period of ten years after the Third Amendment Effective Date. After that 10-year period, the Transportation Impact Fee then in effect would apply.

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Through the negotiation, both parties have also agreed that in order to further support use of public transportation and single-occupancy vehicle trip reduction by a large employer in the community such as Saint John’s, Providence may request that up to $50,000 of the TIF for each Phase Two development may be used by Saint John’s (rather than being paid to the City) for transportation demand management measures beyond those required by the Phase Two Transportation Demand Management Plan (Exhibit R-2 to the Third Amendment). This Transportation Demand Management Plan was originally negotiated and required as part of the First Amendment to the Development Agreement and has been implemented since then and will be required through the end of the 17-year Phase Two Vesting Deadline. After the Phase Two Vesting Deadline, the City’s transportation demand requirements then in effect will apply.
8) Phase Two Local Hiring Programs
Section 3 of Exhibit R-1 confirms that during the Term of the Third Amendment, Saint John’s will be required to implement and monitor the Local Hiring Programs for Phase Two as provided in Exhibits R-5 and R-6 to the Third Amendment. These programs include local hiring provisions for construction-related and permanent employment. The Applicant and commercial tenants would be required to follow certain steps to ensure that the greatest opportunity for interviewing local residents and employees is provided.

All hiring decisions would continue to remain at the discretion of Providence and commercial tenants. The concept of Priority for Targeted Job Applicants provides an updated definition of “First Priority” as follows: “Any resident of a household with no greater than 80% Median Income that resides within the Low and Moderate Income Areas identified in Map 2-7 of the City of Santa Monica’s Adopted 6th Cycle 2021-2029 Housing Element or any resident who resides in Santa Monica’s 90404 zip code (Pico Neighborhood).”
9) Neighborhood Protection Measures
Except as otherwise stated in Section 4 of Exhibit R-1, during the Term of the Third Amendment, a series of Neighborhood Protection Measures will be required. These

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requirements include having a community Ombudsperson, security escorts for staff, providing a discounted daily parking rate for visitors/patients with Disabled Person license plates or placards who are visiting Saint John’s, availability of special events parking, requirement for an annual community meeting to identify and address any issues associated with Saint John’s compliance under the Development Agreement, and the requirement to continue implementation of its noise reduction parking policy in Lot “H” adjacent to the 1440 23rd Street residential building is required. . 10) Phase Two South Campus Affordable Housing & Affordable Housing Commercial Linkage Fee
Subject to the terms provided in Section 5 of Exhibit R-1, Saint John’s is required to replace the existing 10 vacant residential units located at 1417 21st Street by building no less than ten (10) new deed-restricted residential rental dwelling units affordable to TCAC 80% AMI Households on the South Campus in the location identified in the Phase Two Master Plan adjacent to Broadway. All ten of these units will be subject to a recorded rental deed restriction of not less than 99-years. Saint John’s is not precluded from partnering with a housing provider to develop, finance and deliver these affordable units. Saint John’s may satisfy its housing obligations under the Third Amendment at any time, however, no other Phase Two Building on the South Campus may obtain its Certificate of Occupancy until these replacement units have been issued a Certificate of Occupancy by the City.

With respect to payment of the Affordable Housing Commercial Linkage Fee for applicable Phase Two development, both parties have agreed that the fee in effect in 2022 will be valid for Phase Two development applications submitted and deemed complete during a period of ten years after the Third Amendment Effective Date. After that 10-year period, the Affordable Housing Commercial Linkage then in effect would apply.

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11) Internship/Nurse Residency Program
As provided in Section 6 of Exhibit R-1, during the Term of the Third Amendment, Providence will be required to make available at least two (2) internships or nurse residencies during each school year (which for this purpose includes the following summer) to students who attend a high school in Santa Monica or Santa Monica College (or attended within three years prior to the relevant year) or are Santa Monica residents. Two (2) additional internships or nurse residencies shall also be made available no later than six months after the issuance of the Certificate of Occupancy for the first Phase Two Building, not including the Phase Two Multi-Family Housing building.

All four (4) of these internships shall be paid at the City’s minimum wage unless a student requests an unpaid internship in order to obtain school credit(s) (or more school credits) for such internship. Providence shall select interns in accordance with its normal practice of hiring the most qualified candidate and shall make a good faith effort to hire residents of the 90404 zip code (Pico Neighborhood) as the first priority and other Santa Monica residents as the second priority when most qualified or equally qualified as other applicants who are not residents of the 90404 zip code or Santa Monica residents, as applicable. Subject to the requirements specified Section 6 Exhibit R-1, Saint John’s retains full discretion to establish selection criteria for, and to select, the students for the internships.

Saint John’s will also be required to notify the City’s Director of Community Development, Santa Monica High School, Santa Monica College, Virginia Avenue Park Advisory Board, and Virginia Avenue Park Youth Employment Services of the availability of, and selection criteria for, such internships prior to the start of each school year.
12) Equal Opportunity Subcontracting
Section 7 of Exhibit R-1 provides the requirements for inclusion in all construction contracts between Saint John’s and its contractors with respect to Phase Two Development Sites during the Term of the Third Amendment:

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“The Contractor shall not discriminate on the basis of race, gender, religion, national origin, ethnicity, sexual orientation, age, or disability in the solicitation, selection, hiring, or treatment of subcontractors, vendors, or suppliers. The Contractor shall provide equal opportunity for subcontractors to participate in subcontracting opportunities. The Contractor understands and agrees that violation of this clause shall be considered a material breach of the contract and may result in contract termination or other contract remedies.”
“At least 30 days before recruitment of subcontractors by any of Saint John’s construction contractors, Saint John’s shall submit documentation to the Community Development Director, evidencing its construction contractors’ outreach about bid opportunities to enhance participation by all classes of subcontractors, vendors, or suppliers, including, without limitation, women business enterprises, minority business enterprises, and local business enterprises. The scope of documentation shall be reasonably determined by the Community Development Director.” Proposed Vacation of a Portion of 21st Street
In order to implement the Phase Two Master Plan on the South Campus, Providence has requested vacation of a 250-foot portion of 21st Street between Broadway and Santa Monica Boulevard. This is shown in purple in the figure below. This proposed partial street vacation provides the opportunity for a pedestrian-oriented, publiclyaccessible plaza that opens onto Santa Monica Boulevard with public access for pedestrians and cyclists provided through to Broadway. The southern portion of 21st Street would remain a public street and continue to provide access to neighboring residential developments and connect to two new City streets on Saint John’s property.

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Figure 7 – Map Showing Proposed Street Vacation and Proposed new City streets If approved, the proposed street vacation would be subject to the following conditions:
(a) dedication of Saint John’s property for two new City streets (referred to as 20th Place and Saint John’s Way), as depicted above in Figure 7, to provide alternative vehicular, pedestrian and bicycle access, and (b) dedication of pedestrian connections to provide pedestrian access through Saint John’s Campus, and c) dedication of necessary utility easements. The partial street vacation would not occur until all of these conditions have been met to the City’s satisfaction as part of future phased construction during the 17-year vesting period.

Attachment “M” to this staff report provides the Council’s Resolution of Intention declaring its intention to order vacation of portions of 21st Street’s public right-of-way and to set a public hearing on April 26, 2022. This resolution is the formal initiation of the process to approve the future street vacation that is required by the Streets and Highways Code. Public outreach and required notifications would be conducted prior to the April 26, 2022 meeting.

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General Plan Consistency Analysis
The proposed Phase Two Master Plan and Third Amendment to the Development Agreement is consistent with the objectives, policies, general land uses and programs specified in the general plan and any applicable specific plan, in that Saint John’s is a non-profit healthcare facility located in the Healthcare District Land Use Designation.

The vision for this land use designation is to create a cohesive environment that supports the continued vitality of the City’s hospitals, responds to the evolving needs of the health care community, and improves the way health care facilities relate to surrounding residential and commercial areas.

The Phase Two Master Plan and Third Amendment is consistent with Land Use and Circulation Element (LUCE) Goal D28: Allow for the continued improvement of the Healthcare District and the ongoing responsible expansion of the Saint John’s Health Center (St. John’s) and Santa Monica-UCLA Medical Center (SMUCLA). Specifically, the Phase Two Master Plan and Third Amendment to the Development Agreement present a comprehensive Master Plan that addresses all development on the north and south campuses for a 17-year period and provides for substantive review of individual buildings closer to the time of construction in order to create the cohesive environment that supports the vitality of the health care district and also protects adjacent residential neighborhoods.

The proposed Phase Two Master Plan and Third Amendment to the Development Agreement is also consistent with LUCE Goal LU7: Support the continued vitality of the City’s hospitals to meet the healthcare needs of the City and the larger region, and implement strategies to reduce vehicle trips. Specifically, development standards in the Master Plan and the procedural requirements set forth in the Third Amendment to the Development Agreement ensure that a mix of medical research and hospital health care uses are vested (permitted) for a period of 17 years to allow phased implementation of health care facilities that are responsive to changing health care needs in the community. Moreover, Saint John’s Health Center will be required to continue to implement a Transportation Demand Management (TDM) Program to reduce vehicle

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trips in the area and associated parking demand and the Master Plan includes pedestrian and bicycle enhancements to promote alternative modes of travel and better connections to public transit.

Accordingly, the Phase Two Master Plan is therefore consistent with LUCE Circulation Policy T19.2 which seeks appropriate TDM requirements for new development.

Furthermore, the project is consistent with LUCE’s overall land use policies by providing community benefits for the area, including but not limited to, affordable housing, mobility improvements, visitor accommodations, publicly-accessible open spaces, and programs to address the needs of vulnerable populations in the community.

Hospital Area Specific Plan Repeal and General Plan Amendment The Phase Two Master Plan and Third Amendment to the Development Agreement was assessed for consistency with the Land Use and Circulation Element (LUCE) of the General Plan, including various Citywide and Healthcare District goals, objectives and policies. The current HASP is based on 1984 General Plan policies and 1988 Zoning Ordinance designations and development standards for the entire Hospital Area Specific Plan study area, including UCLA-owned properties, commercial-zoned parcels, and residential-zoned parcels. The proposal to repeal the 1988 HASP and remove references to the HASP contained in the 2010 Land Use and Circulation Element would not change the current regulations that apply to the HASP area. More specifically, the 2015 Zoning Ordinance use regulations and development standards would continue to apply to parcels in the current HASP area and, if approved, the Phase Two Master Plan would govern the Saint John’s Health Center parcels until the end of the 17-year vesting period established by the amended Development Agreement. The proposed General Plan Amendment would only strike or modify references to a Hospital Area Specific Plan; the 2010 LUCE’s goals, objectives, and policies would continue to apply for the LUCE Healthcare District, applicable Boulevards (Wilshire, Santa Monica, and Broadway), and the Healthcare Mixed Use Land Use Designation. Proposed language associated with General Plan Amendment and the repeal of the HASP is provided in Attachment “H”.

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Environmental Analysis
In accordance with the California Environmental Quality Act (CEQA), an EIR was prepared to analyze the potential environmental effects of the Providence Saint John’s Project. As required by Section 15082 of the CEQA Guidelines, a Notice of Preparation (NOP) was published on commencing April 10, 2017 and ending May 11, 2017. The purpose of the NOP was to formally convey that the City was preparing a Draft EIR for the Project, and to solicit input regarding the scope and content of the environmental information to be included in the Draft EIR.

The public scoping meeting was held on April 24, 2017 from 6:00 P.M. to 7:30 P.M. at the McKinley Elementary School Auditorium, located at 2401 Santa Monica Boulevard, Santa Monica, California 90404. The meeting included a presentation of the Project and an overview of the CEQA process followed by an open house format which provided interested individuals, groups, and public agencies the opportunity to view materials, ask questions, and provide oral and written comments to the City regarding the scope and focus of the Draft EIR as described in the NOP.

On July 30, 2019, a Notice of Completion and Public Availability of the Draft EIR was published, commencing a 45-day public comment period for the Draft EIR that ended on September 13, 2019. In accordance with Section 15087(a) of the State CEQA Guidelines, a public notice indicating the Draft EIR was available for review was distributed to parties providing comment on the Notice of Preparation (“NOP”) and residents within a 1,000-foot radius of the Project Site. Additionally, the notice was published in the Santa Monica Daily Press and mailed to all neighborhood groups, relevant governmental agencies, and interested parties. The Draft EIR was made available for public review at local libraries, City Hall, and online on the City of Santa Monica’s Planning & Community Development Department website.

The environmental issues studied in detail in the Draft EIR include:
• Aesthetics (Visual Character, Views, Light and Glare, Shading) • Air Quality/Health Risk

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• Construction Effects
• Cultural Resources - Historical Resources
• Cultural Resources - Archaeology and Paleontology
• Energy
• Greenhouse Gas Emissions
• Geology and Soils
• Hazards and Hazardous Materials
• Hydrology and Water Quality
• Land Use/Planning
• Neighborhood Effects
• Noise and Vibration
• Population and Housing
• Police Protection
• Fire Protection
• Transportation
• Tribal Cultural Resources
• Water
• Wastewater
• Solid Waste
Other issue areas such as Agricultural/Forestry Resources, Biological Resources, Mineral Resources, and Recreation were determined to be less than significant in the Initial Study (Appendix A of the EIR).

The Final EIR, which was published in January 2022, contains all comments and responses to comments received during the comment period as well as minor changes to the Draft EIR.

Comments on the Draft EIR
The Draft EIR was available for a 90-day public review period, during which a total of 90 comment letters were received. During this period, a total of ten comment letters were

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received. Comments were raised regarding traffic analysis, general support for the project, and concerns about construction air quality. Responses to all comments received are included in the Final EIR within Chapter 10, Responses to Comments.

Significant Impacts
As indicated in Chapter 4, Environmental Impact Analysis, of the Final EIR, the Project would result in significant unavoidable impacts in terms of air quality, construction effects (due to vibration), cultural resources - historical resources, neighborhood effects (due to transportation), noise and vibration (vibration), and transportation.

Air Quality
As indicated in Section 4.2, Air Quality, of the EIR, Project Interim Year (2031) operational nitrogen oxides (NOx) emissions would be reduced with implementation of the proposed mitigation measure (e.g., MM-AIR-1), but would still exceed South Coast Air Quality Management District (SCAQMD) regional operational thresholds. Therefore, operational NOx emissions would be significant and unavoidable. However, it should be noted that if the SCAQMD regional construction thresholds were applied, total Project construction and operational emissions would be below all thresholds.

Cultural Resources - Historical Resources
As indicated in Section 4.4, Cultural Resources - Historical Resources, of this EIR, the Project would result in a significant unavoidable impacts to historical resources due to demolition of the Santa Monica Cancer Institute Building (formerly John Wayne Cancer Institute) and Lt. Joseph P. Kennedy Jr. Memorial Child & Family Development Center (CFDC). The implementation of the proposed mitigation measures (e.g., MM-HIST-1 through -3) would address impacts, but would not reduce to less than significant levels as there is no feasible mitigation to reduce demolition of these historical resources to a less than significant level.

Noise and Vibration/Construction Effects
As indicated in Section 4.13, Noise and Vibration, of the EIR, Project construction activities would result in significant vibration effects. Participation in Mitigation Measure

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MM-NOISE-2 would prevent vibration impacts to vibration sensitive medical equipment at Medical Office Buildings not owned/controlled by Saint John’s. Participation in MMNOISE-2 includes location inventory, simulation testing, equipment relocation, and equipment isolation. MM-NOISE-2 also requires that no construction be conducted during active use of equipment, or alternative construction methods. Thus, potentially significant construction vibration impacts at participating Medical Office Buildings not owned/controlled by Saint John’s would be reduced to a less than significant level.

However, for any Medical Office Buildings not owned/controlled by Saint John’s that do not participate in MM-NOISE-2, Project construction vibration could result impacts to vibration sensitive medical equipment. Therefore, the impact would be significant and unavoidable.

Transportation/Neighborhood Effects
As indicated in Section 4.17, Transportation, of the EIR, Project intersection and street segment operations impacts would be significant and unavoidable at fourteen study intersections and six segments under Interim Year (2031) and/or Future Year (2042) conditions. The impacts at these intersections would be significant and unavoidable as feasible mitigation is not available to reduce the impacts at these intersections to less than significant levels due to lack of additional adequate right-of-way area, inconsistency with adopted City policies, and/or because they would result substantial secondary impacts. It should be noted that after publication of the Draft EIR, on June 9th, 2020 the City adopted vehicle miles traveled (VMT) as the metric for analyzing the transportation impacts of projects that are subject to CEQA, to align with the requirements of Senate Bill (SB 743). VMT measures the cumulative distance of automobile travel, taking into account the origin and destination of a particular trip.

Typically, development located at a greater distance from other land uses and in areas without transit generates more VMT than development near other land uses with more robust transportation options. Since the Project’s Notice of Preparation and Draft EIR predate the adoption of the VMT thresholds, the Project’s analysis of transportation effects are utilized using the former level of service (LOS) standards. Nonetheless, Section 4.17, Transportation, of the EIR does provide analysis and disclosure of the Project’s VMT effects.

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Alternatives Studied
The selection of alternatives studied in the EIR are based on CEQA requirements as well as consideration of public comments received during the NOP comment period for the Draft EIR. The EIR studied five alternatives to the project, which are intended to reduce the environmental impacts of the projects:
• Alternative 1 – No Project/No Build: Per CEQA Guidelines Section 15126.6(e)(2), the No Project/No Build Alternative analysis discusses the existing conditions at the time the Notice of Preparation (NOP) was published (April 7, 2017) and compares impacts of the No Project/No Build Alternative to the Project. Under the No Project/No Build Alternative, the Project would not be developed. Rather, the existing on-site uses (e.g., medical, medical office, laboratory, day care, and vacant residential totaling 110,055 square feet of floor area, along with the existing entry plaza and surface parking) would remain unchanged. • Alternative 2 – Tier 1 Only: Alternative 2 assumes development of the Phase Two Development Sites with healthcare and related uses at the Tier 1 densities and heights with associated parking (e.g., not at the Tier 2 densities and heights permitted by the SSMC with the provision of specified community benefits). In addition, the existing street network would remain as is. There would be no new streets such as 20th Place and Saint John’s Way and, the northern portion of 21st Street would not be vacated. Instead, site access would be directly from the streets adjacent to the Phase Two sites. Furthermore, the below-grade tunnels connecting parking garages and above-grade pedestrian connections over Santa Monica Boulevard would not be constructed.
• The total floor area available for Phase Two uses would be reduced by about 110,000 square feet as a result of the Tier 1 height and density limitations. In addition to reducing the total floor area available for healthcare uses, Alternative 2 would not include an Education and Conference Center, Visitor Housing, Saint

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John’s Café or Mullin Plaza Café. The on-site open space would also be significantly reduced due to the Tier 1 height limit.
• Alternative 3 – Reduced Healthcare Uses with Tier 2 Housing on South Campus:

This alternative represents a reduction in the healthcare uses compared with the proposed Project and a reduction in open space, with an overall increase in the total floor area to accommodate residential development on the South Campus in response to public comments received during the preliminary hearings and NOP scoping meeting to explore adding housing as part of the Phase Two Master Plan. Total development on the North Campus would be consistent with the Master Plan, with variations in the proposed uses to accommodate replacement of the Child and Family Development Center, including its Daycare uses, on Development Site 2I (rather than moving the Child and Family Development Center to a new building on the South Campus along Broadway). The northern portion of the South Campus (along Santa Monica Boulevard) would be developed with healthcare uses in buildings with similar setbacks, densities and heights as the Phase Two Master Plan. On the southern portion of the South Campus, development would be primarily multi-family housing (247 multi-family units, including 10 replacement units) at Tier 2 densities and heights with a reduction of open space on the South Campus.

No Visitor Housing would be developed. In addition, the existing street network would remain as is. There would be no new streets such as 20th Place and Saint John’s Way and, the northern portion of 21st Street would not be vacated.

Furthermore, the above-grade pedestrian connections over Santa Monica Boulevard and the tunnels beneath Santa Monica Boulevard would not be constructed.
• Alternative 4 – Reduced Master Plan: Alternative 4 represents a reduction in the Phase Two Master Plan, with a reduction in height such that all new buildings would be no greater than 70 feet consistent with the Zoning Ordinance’s HMU

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Tier 2 maximum height. Under Alternative 4, total development on the Saint John’s Campus would be reduced due to the decreased height as compared to the Master Plan, with the assumption that building footprints and open space would be provided similar to the project. In addition, Alternative 4 assumes the same proposed street network as the Master Plan, including new streets such as 20th Place and Saint John’s Way and, the northern portion of 21st Street would be vacated. Furthermore, the tunnel connections and above-grade pedestrian connections over Santa Monica Boulevard would be constructed. • Alternative 5 – Partial Master Plan: This alternative represents a reduction in the Phase Two Master Plan, with the assumption that only some phases of the Master Plan would be implemented. Under Alternative 5, total development on the Saint John’s Campus would be reduced as compared to the Master Plan.

Specifically, no development for 2D/E, S4, or S5 would occur (e.g., no Education and Conference Center, East Ambulatory Care and Research Building, visitor housing, or East Ambulatory & Acute Care Building), and existing uses (e.g., PSJHC Foundation Building, Santa Monica Cancer Institute, and surface parking) would remain as they are on these sites.
• Under Alternative 5, Development Sites 2I, 2C, S1, S3, and S2 would be redeveloped with the same programming as the Master Plan. The building location, uses, and building setbacks are assumed to be generally the same as the project. In addition, Alternative 5 assumes the same proposed street network as the Master Plan, including new streets such as 20th Place and Saint John’s Way and the vacation of the northern portion of 21st Street. Furthermore, similar to the Project, the west tunnel connection and the above-grade pedestrian connection over Santa Monica Boulevard would be constructed.

Environmentally Superior Alternative
In general, the environmentally superior alternative as defined by CEQA should minimize adverse impacts to the project site and its surrounding environment. Of the

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alternatives analyzed in the EIR, Alternative 1 (the No Project/No Build Alternative) is considered the environmentally superior alternative because it is the only Alternative that would avoid the Project’s significant impacts. In addition, Alternative 1, which reflects existing conditions with no change to the environment, would result in less impacts across most of the environmental topics analyzed. Notwithstanding, without redevelopment of the Project Site, Alternative 1 would not contribute to City efforts to implement the goals and objectives of the HSP nor meet the Project’s objectives.

CEQA Guidelines section 15126.6 states that if the environmentally superior alternative is the No Project/No Build Alternative, the EIR shall also identify an environmentally superior alternative from among the other alternatives. The remaining alternatives were reviewed in accordance with the State CEQA Guidelines requirement to identify an environmentally superior Alternative other than the No Project/No Build Alternative.

According to Section 15126.6(a) of the State CEQA Guidelines, the purpose of an Alternatives analyses is to identify alternative developments that would feasibly attain most of the basic objectives of the project but that would avoid or substantially lessen any of the significant effects of the project. Other than Alternative 1, none of the remaining alternatives to the Project would avoid all of the Project’s potentially significant and unavoidable impacts.

The EIR identifies that other than Alternative 1, Alternative 5 is the least impactful and is the environmentally superior alternative. Alternative 5 would include less development than Alternative 4, such that the level of most of the impacts would be less under Alternative 5. In addition, Alternative 5 would avoid the significant unavoidable historical resources impacts to the Santa Monica Cancer Institute building that would occur under the proposed Project and Alternatives 2 and 3, and 5, and would result in significant unavoidable operational level of service impacts to fewer intersections and street segments than these other alternatives.

Therefore, Alternative 5 (Partial Master Plan) is identified as the environmentally superior alternative. However, it is noted that Alternative 5 (and indeed Alternatives 2 and 4) would not meet all the Project objectives. In particular, Alternative 5 would not:

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(1) provide the range and/or extent of medical services to be provided under the Project due to its reduced amount of floor area (Objective 1); (2) provide replacement housing (Objective 2); (3) accommodate all the Phase Two development vested by the DA or provide 35 percent of the Project Site as open space (Objective 3); (4) provide a comprehensive circulation plan on the entirety of the Phase Two Development Sites (Objective 4); or (5) reduce VMT to the same extent of the Project due to lower-density development than the Project in close proximity to transit (Objective 5). It would also not be as effective as the Project in meeting the balance of the Project objectives.

Further, while Alternative 5 would result in direct reductions in impacts to the environment, it would have greater impacts than the Project and Alternatives 2, 3 and 4 in terms of a lack of support for applicable City goals and policies that are intended to support the continued operation of PSJHC, accommodate future growth, and promote sustainable development patterns to reduce VMT. The Project, as proposed, would better achieve these City goals and policies, and would provide a higher level of community benefits.

Public Notification
In addition to the various outreach meetings for the Phase Two Master Plan summarized in the Background section of this report, hearing notices for the March 22, 2022 City Council meeting were mailed 14 days prior to the hearing date to all residents and property owners within 1,000 feet of the subject property and also mailed to community members who have previously attended meetings or requested to be placed on the project mailing list. A notice for the March 22, 2022 City Council public hearing for the Phase Two Master Plan, Third Amendment and associate applications, was published in the Santa Monica Daily Press on March 7, 2022.

Financial Impact and Budget Action
Providence would provide a monetary contribution to the City of Santa Monica in the amount of $5,000,000 to support Santa Monica Behavioral Health Initiatives within 180 days of final approval of the Development Agreement. Based on the staff recommendation, Providence would also provide a second monetary contribution of

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$5,000,000 within 100 days of the first Development Review Permit application approval for a Phase Two building, excluding the Multi-Family Housing, but in no case later than eight years after final approval of the Development Agreement. As discussed earlier in this report, Providence has agreed to make this second $5,000,000 contribution within 100 days of the first Development Review Permit application approval but does not agree with an outside payment date of eight years after final approval of the Third Amendment. Therefore, if the outside payment date is not agreed to by Providence then this second contribution could be made to the City any time within the 17-year vesting period that starts after final approval of the Third Amendment, provided Providence proceeds with Phase Two development. These two contributions would result in a total of $10,000,000 to be paid to the City specifically to support Santa Monica Behavioral Health Initiatives. These funds would be held and expended in special revenue source accounts to be created following execution of the Third Amendment to the Development Agreement.

Prior to issuance of a building permit for Phase Two Buildings, Providence would be required to pay two Development Impact Fees set forth in Article 9 of the Santa Monica Municipal Code pursuant to the proposed Third Amendment: the Affordable Housing Commercial Linkage Fee and Transportation Impact Fee. Final fee amounts will be calculated based on the Development Review Permit applications and plan check submittals for each Phase Two Building submitted in accordance with the Phase Two Master Plan:
• Affordable Housing Commercial Linkage Fee is vested in the Fiscal Year 2021- 2022 fee schedule, and subject to periodic adjustment pursuant to SMMC Section 9.68.080, for a period of ten (10) years after the Third Amendment Effective Date. Affordable Housing Commercial Linkage Fees shall be deposited in revenue account 10400001.415660. After this ten-year period, the impact fee rate then in effect shall apply to Phase Two Buildings development pursuant to the Phase Two Master Plan.

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• Transportation Impact Fee is vested in the Fiscal Year 2021-2022 fee schedule, and subject to period adjustment pursuant to SMMC Section 9.66.080, for a period of ten years after the Third Amendment Effective Date. Transportation Impact Fees shall be deposited in revenue account 10600001.415180. After this ten-year period, the impact fee rate then in effect shall apply to Phase Two Buildings development pursuant to the Phase Two Master Plan.

If Providence elects to pay the Private Developer Cultural Art fee in lieu of providing onsite public art, the fee would be vested in the Fiscal Year 2021-2022 fee schedule for the Phase Two Vesting Deadline and deposited in revenue account 10400003.408970.

After this 17-year period, the in-lieu fee rate then in effect shall apply to Phase Two Buildings pursuant to the Phase Two Master Plan. The Childcare Linkage Fee and Parks and Recreation Development Impact Fee will be satisfied through the provision of Providence’s on-site childcare program and the provision of on-site open space.

Prepared By: Roxanne Tanemori, Principal Planner
Approved Forwarded to Council
Attachments:

A. Attachment A Summary of Providence Phase Two Master Plan B. Attachment B History of Saint John's Health Center Development Agreement C. Attachment C Public Comments and Public Hearing Notice D. Attachment D Providence Phase Two Master Plan (Council March 2022) E. Attachment E Appendices Providence Phase Two Master Plan (Council March 2022)
F. Attachment F Ordinance Providence Third Amendment to the Development Agreement.docx
G. Attachment G Exhibit Q to Providence Third Amendment (Phase II Master Plan Standards March 2022)
H. Attachment H Resolution Repealing the 1988 HASP and Amending General Plan

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I. Attachment I Resolution EIR Certifcation Findings PSJ Master Plan DA J. Attachment J Resolution Adopting EIR SOC and MMRP
K. Attachment K Resolution Adopting PSJ Phase Two Master Plan L. Attachment L Tentative Subdivision Map Statement of Official Action M. Attachment M Resolution of Intention Partial Vacation of 21st Street N. Attachment N Draft Findings
O. Attachment O Providence Tentative Tract Map 82302
P. Attachment P Link to Providence Saint John's Health Center Phase Two Master Plan EIR
Q. Written Comments
R. PowerPoint Presentation
S. Applicant Presentation

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Attachment “A”
Summary of Providence Saint John’s Health Center
Phase Two Master Plan
Providence Saint John’s Health Center
Phase Two Master Plan - Key Topics
Chapter 1
Introduction
Overview of Health Center; Master Plan parcels; regulatory requirements; prior amendments
Chapter 2
Vision, Goals,
Policies
Overview of Master Plan Components; Phase I vision and planning; Phase Two programming goals; urban planning and design principles Chapter 3
Development
Standards
Plan Overview
Permitted Uses Development Standards
Open Space Standards
Mobility Plan
Vehicle Parking Plan
Bicycle Amenities
Loading
Sustainability and Resiliency
Water and Sewer Infrastructure
Emergency Vehicle Access
Chapter 4
Phasing Plan
Implementation Principles
Phasing Plans
Scope of Work in Each Stage for Phasing Plan A & Phasing Plan B Due to the comprehensive nature of the Phase Two Master Plan, an overview is not provided in this Attachment for all development standards in Chapter 3; however, the City did work closely with Providence on all aspects of the proposal to ensure that components of the plan work together to create a framework that can be relied on to guide future campus development.
• Master Plan Elements
• Phase Two vested uses and site planning;
• Conceptual development of Phase Two site and buildings; • Key development standards and Phase Two vested floor area comparison; • Open space and pedestrian connections;
• Mobility plan and parking;
• Phasing plans; and
• Post-approval process for future review of Phase Two Buildings.

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Packet Pg. 443 Attachment: Attachment A Summary of Providence Phase Two Master Plan (4853 : Providence Saint John's Development Agreement (180 min)) 2 Phase Two Vested Uses and Site Planning
The original Development Agreement acknowledges the unique needs associated with health care through the identification of Phase One and Phase Two permitted uses for the Health Center. These defined use classifications were reviewed again as Providence engaged in its Phase Two needs assessment since assuming sponsorship of Saint John’s and informed Phase Two development sites on the North and South Campuses. Permitted Uses are provided below along with a graphic that shows how Phase Two program goals and existing Phase One facilities guided site planning. In particular, the location and intensity of new uses reflect a desire to keep functional and complementary uses close together with ambulatory and acute care closest the core hospital building north of Santa Monica Boulevard and with less intense community uses adjacent to Broadway.

Phase Two Vested Uses include:
• Hospital/Health Care
• Medical Office
• Medical Research Facilities
• Health & Wellness Center
• Education & Conference Center
• Child & Family Development Center
• Health Related Services
• Day Care
• Restaurants
• Neighborhood Commercial Uses
• Visitor Accommodations
• Multi-Family Housing

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Packet Pg. 444 Attachment: Attachment A Summary of Providence Phase Two Master Plan (4853 : Providence Saint John's Development Agreement (180 min)) 3 Figure 1: Proposed Vested Uses
Conceptual Development of Phase Two Sites and Buildings The proposed Master Plan integrates Providence’s programmatic goals with mobility and open space planning to create a long-range plan for a campus-style development for health care-related uses within the context of Santa Monica’s Mid-City neighborhood.

The desire to create a unified health care campus with existing and proposed facilities on both the North and South campuses has required significant study of how each element of the plan works together to create a campus that provides sufficient new floor area for new and expand medical research and related health care uses, space for training and education via an education and conference center, and other communityfocused uses such as publicly-accessible open spaces, a new Child and Family Development Center, and Multi-Family housing.

More specifically, there are three North Campus and five South Campus Phase Two development sites where a total of eight primary buildings could be constructed over the 17-year vesting period with planned improvements for circulation, parking, open space, and pedestrian connections.

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Packet Pg. 445 Attachment: Attachment A Summary of Providence Phase Two Master Plan (4853 : Providence Saint John's Development Agreement (180 min)) 4 Figure 2: Conceptual Site Plan for Master Plan
North Campus Development Sites and Buildings
The original Development Agreement designated three North Campus areas for Phase Two Buildings and established building floor area maximums for these three sites, with a specific allocation for above and below-grade floor area. The Phase Two Master Plan maintains the three development sites for the North Campus and proposes the following:
• North Campus Building 2I – 20th Street Medical Building • North Campus Building 2C – West Ambulatory & Acute Care Building • North Campus Building 2D/2E – East Ambulatory & Acute Care Building • North Campus Building at Entry Plaza – Mullin Plaza Café The West and East Ambulatory and Acute Care Buildings on Sites 2C and 2D/E would provide space for hospital/health care and medical research uses that need to be in

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Packet Pg. 446 Attachment: Attachment A Summary of Providence Phase Two Master Plan (4853 : Providence Saint John's Development Agreement (180 min)) 5 close proximity to Saint John’s core hospital facilities. The 20th Street Medical Building provides additional capacity for uses such as hospital/health care, medical office, or health and wellness center with above and below-grade parking. The Master Plan also includes a 1,500 SF café that would be located at the existing Mullin Plaza in order to in order to create a pedestrian-oriented amenity in the publicly-accessible plaza area.

From an overall site planning perspective, the North Campus Phase Two development sites were shaped most directly by City staff’s extensive evaluation of circulation and parking access for the North Campus. Through this review, the Applicant Team ultimately reduced North Campus building floor plates to incorporate the necessary intersection and circulation improvements along Santa Monica Boulevard and 20th Street identified by the City. As a result, Providence has proposed less floor area for the North Campus than previously authorized by the original Development Agreement.

South Campus Development Sites and Buildings
The Phase Two South Campus Master Plan Area has a total land area of 225,550 SF (approximately 5.17 acres). This land area includes Providence-owned sites on both sides of 21st Street between Santa Monica Boulevard to the north and Broadway to the south. The Master Plan incorporates five proposed buildings on the South Campus.

The original Development Agreement established several development parameters for the South Campus, including a maximum Vested Building Floor Area, 10 units of replacement multi-family housing, and a minimum 35% South Campus open space requirement. Providence evaluated these parameters from the original Development Agreement as the starting point for its initial programmatic needs assessment and Phase Two conceptual site planning. The following represents the main components of the Phase Two South Campus development:
• South Campus Building S2 – Multi-Family Housing
• South Campus Building S3 – West Ambulatory Care & Research Building • South Campus Building S1 – Child & Family Development Center

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Packet Pg. 447 Attachment: Attachment A Summary of Providence Phase Two Master Plan (4853 : Providence Saint John's Development Agreement (180 min)) 6 • South Campus Building S4 – Education and Conference Center and East Ambulatory Care & Research Building
• South Campus Building S5 – Visitor Accommodations
• South Campus Building S6 – Saint John’s Café
The City worked closely with Providence on detailed analysis of the proposed mobility plan to ensure that the Phase Two Master Plan maintains and enhances connectivity for pedestrians between the Santa Monica Boulevard and Broadway and creates a clear development framework for efficient and safe multi-modal circulation for anyone accessing the Health Center. This has also required a close evaluation of the conceptual siting of buildings; the proposed vacation of the north portion of 21st Street; and proposed new driveways/streets, infrastructure, and on-site parking facilities.

Key Development Standards for Phase Two Buildings
The Phase Two Master Plan provides parameters and vested rights for the following development standards, in addition to the Vested Uses previously outlined:
• Vested Building Floor Area
• Vested Building Height
• Ground Level Setbacks
• Ground Level Building Separation
• Upper-Story Stepbacks
Standards for publicly-accessible open space, 24/7 pedestrian connections and the key elements of the mobility plan for Phase Two will be summarized in separate sections of this report.

Vested Building Floor Area
The original Development Agreement established several ways to limit the overall size of Phase Two development by limiting Vested Building Floor Area and specifying building heights for North Campus development sites: 1) a total maximum amount of

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Packet Pg. 448 Attachment: Attachment A Summary of Providence Phase Two Master Plan (4853 : Providence Saint John's Development Agreement (180 min)) 7 building floor area; 2) maximum vested floor area by use; and 3) total vested building floor area allocated separately to the North and South Campuses.

The Phase Two Master Plan proposes to maintain the concept of building floor area maximums by use with flexibility provided to reallocate or modify floor area by use between Phase Two Buildings, provided that the overall maximum Vested Building Floor Area is observed. The Phase Two Master Plan also proposes less overall floor area than was authorized by the original Development Agreement for Phase Two. The total proposed Vested Building Floor Area for the Phase Two Master Plan is 682,700 SF (of which up to 660,150 would be above-grade floor area only). Table 1 below provides the maximum amount of vested floor area by use; Table 2 provides a summary of the proposed vested rights for uses, building floor area, and building height.

Table 1. Phase Two Vested Uses & Floor Area
Use Maximum Vested
Square Feet/ Units
Hospital/Health Care 404,000 sq ft
Medical Office 50,000 sq ft
Medical Research Facilities 140,000 sq ft
Health & Wellness Center 90,000 sq ft
Education & Conference Center 70,000 sq ft
Child & Family Development Center 50,000 sq ft
Health Related Services 40,000 sq ft
Day Care 25,000 sq ft
Restaurants 10,000 sq ft
Neighborhood Commercial Uses 5,000 sq ft
Visitor Accommodations 38,000 sq ft / 34 units
Multi-Family Housing Min. 10 units

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Packet Pg. 449 Attachment: Attachment A Summary of Providence Phase Two Master Plan (4853 : Providence Saint John's Development Agreement (180 min)) 8 Table 2. Phase Two Vested Uses, Floor Area & Height
Phase Two Site
Vested Building
Floor Area
(above & below grade) Vested Height
South Campus
S1 Child & Family Development Center 34,500 SF 47 FT
S2 Multi-Family Housing Min. 10 Units +
800 SF commercial 36 FT
S3 West Ambulatory Care & Research Building 123,000 SF 89 FT S4 Education & Conference Center and East
Ambulatory Care & Research Building 199,000 SF 105 FT
S5 Visitor Accommodations 38,000 SF 73 FT
Saint John’s Café 900 SF 17 FT
North Campus
2C West Ambulatory & Acute Care Building 129,500 SF 95 FT 2D/E East Ambulatory & Acute Care Building 82,200 SF 75 FT 2I 20th Street Medical Building 73,300 SF 60 FT
Mullin Plaza Café 1,500 SF 17 FT
Phase Two Vested Building Floor Area Comparison
The two following tables provide a summary of proposed Phase Two Vested Building Floor Area compared to the vested floor area that was authorized by the original Development Agreement. Table 3 also outlines the floor area permitted by the current Zoning Ordinance for a Tier 2 project in the Healthcare Mixed-Use District (SMMC Section 9.13.030).

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Packet Pg. 450 Attachment: Attachment A Summary of Providence Phase Two Master Plan (4853 : Providence Saint John's Development Agreement (180 min)) 9 Table 3. Phase Two Master Plan - Vested Building Floor Area Comparison Original Development
Agreement
Zoning Ordinance
Healthcare Mixed
Use (HMU) District
Phase Two
Master Plan
North Campus Total
347,500 SF above-grade
55,000 SF below-grade
402,500 SF Total
263,950 SF above-grade
22,550 SF below-grade
286,500 SF Total
South Campus Total 396,500 SF 396,200 SF above-grade
396,500 SF Total
Phase Two Total
744,000 SF above-grade
55,000 SF below-grade
799,000 SF Total
660,150 SF above-grade
22,550 SF below-grade
682,700 SF Total
- 96,525 SF
(demo existing buildings)
~563,625 SF Total
Net New Above-Grade
Building Floor Area
Floor Area Ratio (FAR)
Comparison &
Open Space
Vested Above-Grade
Floor Area
Maximum Allowed
Floor Area @ Tier 2
Vested Above-Grade Floor
Area
Phase Two
Development Sites
(347,700 SF parcel area
zoned HMU + 7,200 SF
parcel area zoned MUBL)
Open Space
744,000 SF
Above-Grade
Floor Area

2.15 FAR
35% on South Campus
881,850 SF
Above-Grade
Floor Area

2.50 FAR

1.75 FAR &
0%
660,150 SF
Above-Grade
Floor Area

1.86 FAR
35% on South Campus;
publicly-accessible open
space provided on North
and South Campuses per
negotiation
The total Vested Building Floor Area proposed for the Phase Two Master Plan is approximately 83,000 SF less than what was authorized by the original Development Agreement for Phase Two. More importantly, the Phase Two Master Plan restricts Vested Building Floor Area to 220,000 SF less than the Zoning Ordinance allows for code-compliant Tier 2 development for the Phase Two parcels. In terms of comparing the Floor Area Ratio equivalent and open space requirements, the Phase Two Master Plan’s Vested above-grade Building Floor Area is approximately equal to a 1.86 FAR

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Packet Pg. 451 Attachment: Attachment A Summary of Providence Phase Two Master Plan (4853 : Providence Saint John's Development Agreement (180 min)) 10 which substantially below the Zoning Ordinance allowance for 2.5 FAR for a standard Tier 2 commercial project in the Healthcare Mixed Use Zoning District.

In addition, the Master Plan includes a 35% ground level open space requirement and through negotiations, 24/7 pedestrian connections and public access has been incorporated in the plan – compared to individual parcel development per the Zoning Ordinance’s HMU Zoning District which does not have open space requirement. The benefit of establishing the Master Plan is the ability to promote cohesive site planning and phased construction over a longer period of time with requirements addressing circulation, infrastructure, and open space. The alternative to the Master Plan would be to default to the Zoning Ordinance which addresses development on an individual parcel basis without the requirement for negotiated community benefits, open space, comprehensive circulation and parking analysis, cohesive site planning, or a phased development schedule.

Vested Building Height
Vested building heights ranging from 70-95 feet for the three North Campus development sites associated with Phase Two were established by the original Development Agreement following evaluation the scale and context of Phase One development authorized for the North Campus.

At that time, vested building heights for South Campus development sites were deferred pending preparation of a South Campus Master Plan. Table 1 provides the Vested Building Heights associated with each Phase Two Building; heights range from 36’-105’.

By contrast, the Zoning Ordinance generally allows 70 feet for the Healthcare Mixed Use Zoning District.

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Packet Pg. 452 Attachment: Attachment A Summary of Providence Phase Two Master Plan (4853 : Providence Saint John's Development Agreement (180 min)) 11 Figure 3: Proposed Vested Building Heights
City staff evaluated this range of Vested Building Heights for inclusion in the Phase Two Master Plan with consideration given to several urban design, site planning, and programmatic factors for Phase Two with heights allocated based on use and location relative to Santa Monica Boulevard and to adjacent uses, building heights, and open spaces. More specifically, medical and research buildings generally require taller floorto-floor heights to accommodate infrastructure and ventilation needed for these uses.

These medical buildings have generally been sited with a north-south orientation to create substantial open spaces along Santa Monica Boulevard where other taller buildings are located.

Ground-Level Setbacks and Upper-Level Stepbacks
Pages 30-31 of the Master Plan outline the requirements for ground-level building setbacks, ground-level building separation standards, and upper-level building stepback requirements for street-facing building elevations. While each Phase Two Building will require future Planning Commission approval of a Development Review Permit (DRP)

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Packet Pg. 453 Attachment: Attachment A Summary of Providence Phase Two Master Plan (4853 : Providence Saint John's Development Agreement (180 min)) 12 to address building-specific design and massing, these setback and upper-level stepback requirements established at the Master Plan level create baseline requirements that will create a cohesive health care campus as individual buildings are constructed as part of a phased development plan. More specifically, these standards take into consideration the planned open space and circulation features, and each building’s adjacency to neighboring structures not owned by Providence.

Phase Two Open Space and 24/7 Pedestrian Connections
Conceptual planning for Phase Two began with the intention to create a new and expanded health center campus with a variety of open spaces and amenities to enhance the pedestrian experience on and around the campus; allow opportunities for outdoor exercise and wellness; and provide gathering areas for Providence Saint John’s employees, patients, and visitors as well as area residents and employees. As detailed more fully on pages 32-35 of the Phase Two Master Plan, a series of new open spaces

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Packet Pg. 454 Attachment: Attachment A Summary of Providence Phase Two Master Plan (4853 : Providence Saint John's Development Agreement (180 min)) 13 on the South Campus and North Campus is proposed. These elements were originally conceived with the original Development Agreement establishment of a Phase Two open space requirement.

Figure 6: Conceptual Open Space Plan
Table 4. Phase Two Master Plan
Standards for Significant Publicly-Accessible Open Space Development Site Minimum Size
Saint John’s Square
(Site S4)
16,500 SF
Sun Garden (Site S5) 12,000 SF
South Garden (Site S5) 7,000 SF
Mullin Plaza
(extension of existing feature onto Site 2D/E)
Existing 17,700 SF + New 5,300 SF

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Packet Pg. 455 Attachment: Attachment A Summary of Providence Phase Two Master Plan (4853 : Providence Saint John's Development Agreement (180 min)) 14 With the percentage requirement as the starting point, both the City and Providence expressed interest in creating a pedestrian-friendly, integrated campus, in part, through providing open space and mobility enhancements that would serve to connect the Health Center to the neighborhood and enhance portions of Santa Monica Boulevard and Broadway, both busy commercial corridors in the Mid-City neighborhood. The conceptual open space plan incorporated in the Master Plan is provided below.An important part of City staff’s review and negotiation of terms for Phase Two has been focused on several key components of the open space strategy including the following:
• Compliance with the original Development Agreement’s requirement that Phase Two development must provide a minimum 35% open space on the South Campus through requirements in Section 2.11 of the Third Amendment to the Development Agreement to address how open space will be achieved and regulated as part of the Health Center’s implementation of phased development.

More specifically, the 35% open space requirement can be achieved on each South Campus Phase Two Development Site or through open space banking (i.e., any excess open space above 35% on a South Campus Phase Two Development Site may be banked and used as a credit for other South Campus Phase Two developments).
• Providing minimum dimensions and additional development standards for certain open space areas, including Saint John’s Square (see Figures III-2 through III-7 of the Master Plan).
• Designating areas as publicly-accessible open space when not precluded by a programmatic requirement, as conceptually shown below (left), with regulations regarding public access provided in Section 2.11 of the Third Amendment. • Providing 24/7 Pedestrian Connections through the South Campus, as conceptually shown below (right), with the requirements for the timing of providing these negotiated pedestrian connections stipulated in the Third Amendment based on the anticipated phasing of South Campus development; satisfying the conditions of a proposed future vacation of the northern portion of 21St Street; and the dedication of new streets on Saint John’s-owned property associated with the vacation of the northern portion of 21st Street.

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Packet Pg. 456 Attachment: Attachment A Summary of Providence Phase Two Master Plan (4853 : Providence Saint John's Development Agreement (180 min)) 15 Figure 7: Proposed Open Space and Pedestrian Connections Phase Two Circulation and Access
Providence has proposed a Master Plan that introduces changes to the street network in and around the Health Center campus that will be implemented over time as part of the Phase Two development program. The mobility plan for Phase Two reflects the extensive evaluation, negotiation, and iterative revisions made during the City review process addressing the conceptual siting of buildings; the timing and requirements for the proposed vacation of the north portion of 21st Street; and benchmark requirements and design of proposed new driveways/streets, infrastructure, pedestrian and bicycle facilities, and on-site parking facilities.

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Packet Pg. 457 Attachment: Attachment A Summary of Providence Phase Two Master Plan (4853 : Providence Saint John's Development Agreement (180 min)) 16 Figure 8: Existing Circulation
The City’s review of the Phase Two multi-modal mobility plan focused on the following key principles:
• Create a clear framework for efficient and safe multi-modal circulation for anyone accessing the Health Center by accommodating vehicle, bicycle, and pedestrian circulation and parking access on Providence Saint John’s property; • Avoid impacts to and queuing on the City streets adjacent to the Health Center campus through careful study of the design, placement, and functionality of ingress/egress points to private driveways on the periphery of the South Campus and to all parking garage entrances, and also identify on-site commercial and passenger loading areas;
• Maintain Santa Monica Boulevard as the priority street for vehicular access to/from the Health Center campus;
• Protect the existing east/west bicycle facility on Broadway from unnecessary vehicle conflict points and maintain consistency with the City’s overall traffic signal spacing policies along the corridor;
• Create new public street access on Saint John’s property with connection to the southern portion of 21st Street;

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Packet Pg. 458 Attachment: Attachment A Summary of Providence Phase Two Master Plan (4853 : Providence Saint John's Development Agreement (180 min)) 17 • Maintain and enhance connectivity for pedestrians through the South Campus between the Santa Monica Boulevard and Broadway;
• Provide in the Master Plan benchmark development standards and dimensional requirements for campus and parking access driveways, service roads, and new streets that reflect a balance of mobility, access, safety, and comfort for all modes; and
• Establish the process and requirements for detailed review of circulation/access improvements as part of each future Development Review Permit for Phase Two Development Sites.

Figure 9: Proposed Street Network Concept
The Phase Two mobility plan includes the following key components shown on the diagram below:
• Two new driveways on the west and east periphery of the South Campus; • Partial closure and modifications to the northern portion of 21st Street (existing); • A new walk-street adjacent to the proposed Saint John’s Square; Proposed Street

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Packet Pg. 459 Attachment: Attachment A Summary of Providence Phase Two Master Plan (4853 : Providence Saint John's Development Agreement (180 min)) 18 • New public streets (Saint John’s Way and 20th Place) to the north and west of the S1 Building; and
• Modifications to the existing North Campus Entry Plaza that provides access to the main hospital from Santa Monica Boulevard in order to align and consolidate signalized intersections with the proposed South Campus driveways.

Figure 10: Proposed Mobility Plan
The Phase Two Master Plan provides specifications pertaining to vehicle, bicycle pedestrian circulation, passenger loading, and emergency access. Detailed street and driveway sections and a loading zone exhibit that provide the benchmark requirements and dimensions for infrastructure and mobility improvements will be referenced during future review of these features with during the future Development Review Permit approval process that will be required for Phase Two Buildings.

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Packet Pg. 460 Attachment: Attachment A Summary of Providence Phase Two Master Plan (4853 : Providence Saint John's Development Agreement (180 min)) 19 Phase Two Master Plan Parking
Due to the long-term buildout of Phase Two development; changing travel behavior and technology in transportation and parking; and the need to accommodate Phase One parking during Phase Two implementation, Providence has proposed a comprehensive, phased parking plan that takes a comprehensive approach to planning, designing, and managing vehicle parking for the Health Center. The Master Plan’s main objectives for off-street parking provided in the location shown below, include the following:
• Ensure that sufficient parking is provided on campus to satisfy peak parking demand upon completion of the Phase Two development program; • Ensure that during phased buildout continues to satisfy its peak parking demand through a combination of on-site and off-site, owned and leased parking; • Assess parking needs during the formal review of each Phase Two Building and development site to ensure that enough spaces are built on site to satisfy peak parking demand taking into account future changes in mobility during the course of its Phase Two implementation; and
• Support City sustainability goals through continued implementation of a robust Transportation Demand Management Plan to reduce single-occupancy vehicle trips and associated parking demand.

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Packet Pg. 461 Attachment: Attachment A Summary of Providence Phase Two Master Plan (4853 : Providence Saint John's Development Agreement (180 min)) 20 Figure 11: Proposed Off-Street Parking
The analysis of key issues related to parking and the decision to shift away from specifying a fixed number of spaces for the entire Phase Two development program now, at the start of a long-term phased implementation of Phase Two development, was carefully considered and negotiated by the City and Providence. Both parties acknowledge that parking is an important supporting component of the Health Center’s current and future operations and it is a goal of the City and Providence to implement a Phase Two plan that provides a long-term and comprehensive on-site solution to the Health Center’s overall parking needs.

During the preparation of the Phase Two Master Plan, a parking demand study prepared by Walker Consultants was submitted to the City providing analysis of existing and future parking demand related to Phase Two (Appendix C to the Master Plan). This

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Packet Pg. 462 Attachment: Attachment A Summary of Providence Phase Two Master Plan (4853 : Providence Saint John's Development Agreement (180 min)) 21 study estimates the overall parking supply required to satisfy peak parking demand during Phase Two implementation taking into account a variety of factors including the combined parking demand for existing new uses at the Health Center; construction parking demand; the opportunity for shared parking; users accessing multiple uses on a single visit; and Saint John’s ongoing implementation of its Transportation Demand Management Plan, which includes but is not limited to incentives for transit use and car/van pooling.

The detailed analysis provided by Walker Consultants has conservatively estimated a projected peak parking demand of approximately 2,081 spaces at the completion of the Phase Two development program. The Walker Study is consistent with the City’s interest in ensuring the Master Plan requires sufficient parking for ongoing Phase One parking demand; sufficient parking for new uses; and a structured requirement to calculate the parking requirement for each new building closer to the time of construction when real-time parking demand studies can be conducted to assess the Health Center’s then-current parking utilization and needs.

Specifically, the study provides detailed analysis and recommendations regarding subterranean garage levels/capacity to be planned for each Phase Two Building, without stipulating now the exact number of parking stall required for each Phase Two Building. The detailed City review process assessed this information as background to creating the site-by-site requirements for determining parking are detailed more fully beginning on Page 48 of the Phase Two Master Plan and summarized in Table III-12.

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Packet Pg. 463 Attachment: Attachment A Summary of Providence Phase Two Master Plan (4853 : Providence Saint John's Development Agreement (180 min)) 22 Accordingly, the Phase Two Master Plan identifies a certain number of spaces for individual development sites/buildings, as well as the process and standards for submittal and review of individual parking demand studies to assess of parking needs for other Phase Two Buildings. As outlined in the Master Plan, parking demand studies must be conducted, reviewed and approved as part of the Planning Commission’s future consideration of Development Review Permits that will be required for Phase Two development sites.

Finally, the current Phase One requirement for an annual Parking Management Plan to be prepared and submitted to the City will remain in effect to aid the management of Saint John’s parking to effectively and efficiently utilize available parking supply to meet Phase One and Phase Two-related peak parking demand from employees, patients, physicians, students and visitors, as well as minimize the impacts of campus activities on nearby residential and commercial neighbors. Pursuant to the procedural requirements for Phase Two parking, Saint John’s annual Parking Management Plan

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Packet Pg. 464 Attachment: Attachment A Summary of Providence Phase Two Master Plan (4853 : Providence Saint John's Development Agreement (180 min)) 23 may provide recommendations for parking quantity and operational adjustments, including parking pricing, to make efficient use of existing parking resources and minimize the need for construction of excess parking in later stages of the Phase Two buildout.

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Packet Pg. 465 Attachment: Attachment A Summary of Providence Phase Two Master Plan (4853 : Providence Saint John's Development Agreement (180 min)) 1 Attachment “B”
History of Saint John’s Development Agreement
Phase One Development
The Development Agreement granted approval for construction of new hospital facilities in two phases. The Phase One Project consisted of vested rights, subject to extension, for the construction of a new 475,000 SF hospital consisting of the following components:
• Below-grade central plant
• Inpatient Center (205,000 SF and a maximum height of 75 feet) • Outpatient and Diagnostic & Treatment Center (265,000 SF and a maximum height of 58 feet) with an emergency department and North Lawn • Main Entry Plaza on Santa Monica Boulevard
Phase One Community Benefit Summary
As part of the original Development Agreement and the First Amendment, a number of substantial community benefits were negotiated for Phase One:

One-time:
• North Lawn: 41,000 SF outdoor area with landscaping and walkways. • Off-site Traffic Mitigation Improvements: one-time payment of a minimum of $332,000 in fees to the City to construct improvements. • Off-Site Public Works Improvements: one-time fee payment of $641,000 to construct sidewalks, curbs, streetlights, and street paving in the project area. • Off-Site Transit Improvements: $100,000 contribution for Memorial Park light rail station upgrades (required by First Amendment).

Ongoing:
• Child Care Program: provide a minimum of 49 full-day child care for employees and the community. 21 of these spaces must be for infant/toddler care. Also provide a range of additional requirements, including tuition subsidies. • Annual Community Benefit Program: CA State-required plan for non-profit hospitals and also required by the 1998 Development Agreement for the full 55-

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Packet Pg. 466 Attachment: Attachment B History of Saint John's Health Center Development Agreement (4853 : Providence Saint John's Development 2 year Agreement term. The City established the annual Community Benefit Program to ensure that if the Health Center is sold to a for-profit entity, the new owner would be required to provide the community benefit program on an annual basis for the full 55-year term.
• Santa Monica Community Access Plan: The Santa Monica Community Access Plan is a required component of the annual Community Benefit Program, per the Development Agreement. It identifies local recipient agencies, dollar value, and level of service provided to non-profits and the Santa Monica-Malibu Unified School District. The plan also documents the charitable medical and mental health services, free health education, and preventive health services provided to the local community.

Minimum $732,000 dollar value subject to a 1.5% compounded annual adjustment. During calendar year 2020, the value of health services provided was $4,150,547, not including the value of the Medi-Cal reimbursement shortfall which, when included, raises the reported total for the Santa Monica Community Access Plan to $20,108,203 for calendar year 2020. The Development Agreement required a total annual value of $1,015,697 for calendar year 2020.
• Transportation Demand Management Program and support for transit (required by First Amendment).
• Neighborhood protection measures: eleven requirements including establishing a community Ombudsperson, providing a reduced valet rate for parking 90 minutes or less, one-time payment of $30,000 for installation of a crosswalk at 21st Street/Arizona Avenue, and one-time payment of $15,000 for a pedestrian safety study (required by First Amendment).

Phase One Construction Milestones
Significant construction milestones for Phase One included completion of the in-patient suites in 2005, completion of the diagnostic and treatment center in 2009, and demolition of the south and east wings of the original hospital building in 2010. Today’s North Campus, comprised primarily of the in-patient suites, diagnostic and treatment center, and emergency department is approximately 187,000 SF smaller in size and has fewer licensed beds in comparison to the pre-1994 hospital facility:
• 1994 hospital pre-earthquake: 662,000 SF and 501 licensed hospital beds • 2013 hospital redeveloped: 475,000 SF and 265 licensed hospital beds First Amendment to Development Agreement for Phase One Parking Obligations

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Packet Pg. 467 Attachment: Attachment B History of Saint John's Health Center Development Agreement (4853 : Providence Saint John's Development 3 The City Council approved a first amendment to the Development Agreement in June 2011 primarily to modify the Health Center’s Phase One parking obligations. In lieu of constructing the originally-approved North Campus subterranean parking garage, the amendment requires the Health Center to provide at all times on- and off-site parking to meet the peak parking demand of its various user groups (visitors, patients, physicians, scientists, and staff). The amendment also requires the Health Center to provide at all times parking that is functionally equivalent to the previously-approved 443-space garage (i.e., owned spaces or spaces subject to specific lease terms). The amendment further requires implementation of an annual parking management plan and authorized changes to the design of the Entry Plaza that is accessed from Santa Monica Boulevard.

Following approval of the First Amendment, the new Entry Plaza on Santa Monica Boulevard was constructed, and it opened for use as the primary entrance to the Health Center in October 2013. The opening of this feature marked the completion of the Phase One Project authorized by the Development Agreement.

Providence Health Systems Southern California assumed full sponsorship of Saint John’s Health Center from the Sisters of Charity of Leavenworth in January 2014. The transfer of sponsorship was completed as Phase One construction was nearing completion. City staff worked with Providence during its due diligence review and sponsorship transition to clarify the requirements of the Development Agreement and provide a detailed overview of the key issues and community concerns that were associated with Phase One development and the First Amendment.

Second Amendment to Development Agreement and Phase Two Process The original Development Agreement authorized Phase Two vested development rights for up to 799,000 SF and associated uses. Consistent with the vested rights and procedural requirements for Phase Two in the original Development Agreement, a proposed Master Plan to guide the development of the Health Center’s South Campus was submitted by Providence in February 2015.

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Packet Pg. 468 Attachment: Attachment B History of Saint John's Health Center Development Agreement (4853 : Providence Saint John's Development 4 Development Review Permit applications for eight Phase Two Buildings located on both the North and South Campuses were filed in March 2015 following completion of the Phase One Project. All of these required applications were submitted and deemed complete prior to the July 9, 2015 Phase Two Vesting Deadline established by the Development Agreement. If applications were not submitted prior to the Phase Two Vesting deadline, the vested development rights for Phase Two would lapse.

In 2015, Providence also submitted a Second Amendment to the Development Agreement to allow the extension of the expiration dates for each of the eight originallysubmitted Development Review Permits for Phase Two development to allow construction in five phases, over an approximately twenty-three year period. Providence made this request because it would be unable to construct the entire Phase Two Project within the timeframes originally provided by the Development Agreement. The City’s position was that an amendment to the Development Agreement would be required to extend the Phase Two Vesting Deadline rather than delay processing the pending Development Review Permits for extended periods of time.

Providence stated that an extension of time would be necessary because it must maintain current Health Center operations, fundraise, and provide required parking through the duration of Phase Two construction. Furthermore, an extension of time would allow Providence to focus on elements identified as programmatic priorities and necessary components for orderly buildout of the Phase Two Project in the near-term, while also having assurance that longer-term future development at the Health Center can occur in response to changing community health care needs.

In April 2016, the Planning held a float-up discussion and provided comments on the proposed Master Plan concepts and request for an extension of time to develop Phase Two. In December 2016, the Council held a float-up discussion for Providence’s request to extend the timeframe to build out Phase Two and directed staff to initiate negotiations in response to Providence’s request for an extension of time. The Council also provided

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Packet Pg. 469 Attachment: Attachment B History of Saint John's Health Center Development Agreement (4853 : Providence Saint John's Development 5 conceptual community benefit recommendations. The Second Amendment (largely procedural in nature) was approved by the Council on March 28, 2017 and established a framework for a consideration of an extension of Phase Two vested rights subject to negotiation of a Third Amendment and the following terms:
• Replacement of the original requirement for a South Campus Master Plan with a requirement for a Master Plan for all Phase Two development proposed on both the North and South Campuses;
• Requirement for the City Council serve as the City’s decision-maker for the Phase Two Master Plan after receiving a formal recommendation from the Planning Commission; and
• Requirement that all Phase Two development be consistent with the approved Phase Two Master Plan.

When Council adopted the Second Amendment, it was understood that the City and Providence would need to negotiate in good faith a Third Amendment to the Development Agreement to establish updated community benefits and a revised vesting deadline, concurrent with environmental review and technical/substantive City review of a proposed Phase Two Master Plan. Accordingly, the Applicant’s Master Plan proposal sets forth a framework for Phase Two that is conceptually guided by the original vested rights for floor area and the range of permitted uses authorized by the original Development Agreement while adhering to the Council’s direction established by the Second Amendment and proposing substantially less vested square footage than the original authorization for Phase Two.

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Packet Pg. 470 Attachment: Attachment B History of Saint John's Health Center Development Agreement (4853 : Providence Saint John's Development 1 Attachment C
Public Comments and Public Hearing Notice
• Planning Commission Meeting, Public Comments provided via e-mail for Providence Saint John’s Health Center Phase Two Master Plan and Development Agreement, January 26, 2022
• Social Services Commission Op-Ed regarding Providence Saint John’s Health Center Phase Two Master Plan and Development Agreement, Page 5, Santa Monica Daily Press, February 21, 2020
• Social Services Commission Letter to Council regarding Providence Saint John’s Health Center Phase Two Master Plan and Development Agreement, March 14, 2022 (see Pages 2 and 3 below)
• City Council Development Agreement Amendment Float-Up Discussion, Public Comments for Providence Saint John’s Health Center, December 6, 2016 • Part 1 and Part 2
• Community Meeting Summary, July 30, 2015
• Public Hearing Notice, March 22, 2022 Meeting (see Pages 4 and 5 below)

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Packet Pg. 471 Attachment: Attachment C Public Comments and Public Hearing Notice (4853 : Providence Saint John's Development Agreement (180 min)) 2 March 14 , 20 22
Sa n t a Mo n ica Cit y Co u n cil
Cit y Ha ll
168 5 Ma in St re e t , Ro o m 20 9
Sa n t a Mo n ica , CA 90 4 0 1
RE: P ro vid e n ce Sa in t Jo h n ’s He a lt h Ce n t e r P h a se Tw o Ma st e r P la n , De ve lo p m e n t Ag re e m e n t Am e n d m e n t
Dear Mayor Him m e lrich a n d Co u n cilm e m b e rs,
Th e So cia l Se rvice s Co m m issio n (SSC) w a n t s t o t h a n k e ve ryo n e a t P ro vid e n ce St .

John ’s He a lt h Ce n t e r fo r t h e ir t re m e n d o u s d e d ica t io n a n d sa crifice t o o u r co m m u n it y d u rin g t h e o n -g o in g COVID-19 crisis. W e a lso t h a n k P ro vid e n ce St .

John ’s He a lt h Ce n t e r fo r t h e ir o n -g o in g co m m it m e n t a n d g e n e ro sit y t o t h e Sa n t a Mo n ica co m m u n it y.

As o u r co m m u n it y m o ve s o u t fro m t h e g lo b a l p a n d e m ic, t h e n e e d fo r P ro vid e n ce St .

Jo h n ’s le a d e rsh ip a n d g e n e ro sit y is st ill so re ly n e e d e d t o h e lp re d u ce o u r co n t in u in g crisis o f h o m e le ssn e ss a n d m e n t a l illn e ss.

Th e Cit y o f Sa n t a Mo n ica cu rre n t ly h a s ZERO p sych ia t ric b e d s. Th e So cia l Se rvice Co m m issio n a n d co m m u n it y a ct ivist s h ave m a d e it a b u n d a n t ly cle a r that p sych ia t ric beds a re o u r n u m b e r o n e re q u e st . Ho w e ve r, in t h e sp irit o f co m p ro m ise t h e Co m m issio n re co g n ize s t h a t t o a sk P ro vid e n ce St . Jo h n ’s a lo n e t o sh o u ld e r t h e fin a n cia l b u rd e n fo r p sych ia t ric b e d s is u n re a so n a b le . Ad d it io n a lly, t h e SSC re co g n ize s t h e re a re o t h e r t yp e s o f m e n t a l h e a lt h in t e rve n t io n s n e e d e d in o u r co m m u n it y, in clu d in g su p p o rt ive h o u sin g , p re ve n t ive se rvice s, a n d a w id e ra n g e o f a ft e rca re se rvice s.

W e u rg e t h e Cit y Co u n cil t o a sk P ro vid e n ce St . Jo h n ’s t o co n t in u e t h e ir su p p o rt t o o u r co m m u n it y b y d o u b lin g t h e ir co m m it m e n t t o t h e Cit y’s b e h a vio ra l h e a lt h in it ia t ive . W e re co m m e n d $20 m illio n in t o t a l w it h $15 m illio n t o b e u se d a s se e d m o n e y t o le ve ra g e a d d it io n a l p ro vid e rs in t h e Cit y o f Sa n t a Mo n ica a n d t h e p u b lic sector t o h e lp b u ild a ro b u st b e h a vio ra l h e a lt h ce n t e r fo r o u r co m m u n it y. W e a lso a sk t h e Cit y Co u n cil t o u se t h e re m a in in g $5 m illio n o n m e n t a l h e a lt h se rvice s fo r o u r u n h o u se d im m e d ia t e ly t h ro u g h e xp a n d e d se rvice s.

W e a lso w a n t t o p ro vid e a n u p d a t e d list o f co m m u n it y n e e d s w e in clu d e d w it h in o u r o rig in a l le t t e r t o P ro vid e n ce St . Jo h n ’s. • W e re q u e st P ro vid e n ce St . Jo h n ’s He a lt h Ce n t e r d ire ct ly fu n d a n d e xp a n d t h e P re se rve O u r Dive rsit y p ro g ra m t h a t ke e p s lo w -in co m e se n io rs a t risk o f lo sin g t h e ir h o u sin g in t h e ir h o m e s a n d o ff o u r st re e t s. P re ve n t in g n e w p e o p le fro m lo sin g t h e ir h o u sin g is vit a l a d d re ssin g t h e h o m e le ssn e ss crisis.

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Packet Pg. 472 Attachment: Attachment C Public Comments and Public Hearing Notice (4853 : Providence Saint John's Development Agreement (180 min)) 3 • W e w o u ld like P ro vid e n ce St . Jo h n ’s Me d ica l Ce n t e r t o p ro vid e a n d st a ff a m o n t h ly m o b ile va n t o d o h e a lt h scre e n in g s fo r in d ivid u a ls e xp e rie n cin g h o m e le ssn e ss (fo r e xa m p le t yp h u s scre e n in g s a n d t re a t m e n t ). • Th e Co m m issio n a p p re cia t e s t h e d e d ica t io n t o a h o m e le ss n a vig a t o r, h o w e ve r, w e w o u ld like P ro vid e n ce St . Jo h n ’s t o a d d 24 -h o u r so cia l w o rke rs in t h e e m e rg e n cy ro o m t o w o rk w it h m u lt ip le n e e d s su ch a s h o m e le ssn e ss a n d vict im s o f crim e .
• W e re q u e st a m in im u m o f o n e -t h ird o f t h e slo t s a t t h e n e w d a yca re ce n t e r fo r Santa Mo n ica re sid e n t s w h o a re n o t e m p lo ye d b y P ro vid e n ce St . Jo h n 's and lo w -in co m e .
• We request bi-m o n t h ly h e a lt h clin ics fo r Sa n t a Mo n ica Co lle g e st u d e n t s w h o a re e xp e rie n cin g h o m e le ssn e ss o r fo o d in se cu rit y. • W e re q u e st t h a t t h e n e w co n fe re n ce ce n t e r b e a va ila b le a t le a st fo u r t im e s a m o n t h fo r co m m u n it y g ro u p s t o u se fo r fre e . • Fin a lly, w e a sk P ro vid e n ce St . Jo h n ’s Me d ica l Ce n t e r t o o ffe r w e lln e ss p ro g ra m s su ch a s o n e fo r ch ild re n t o co m b a t o b e sit y a n d d ia b e t e s, and other t a rg e t e d a g e g ro u p s su ch a s ce rt ific a t e s fo r yo u t h p a rt icip a t in g in sp o rt s program s.

W e n e e d a ll o u r in st it u t io n s t o h e lp so lve t h is h o m e le ssn e ss crisis a n d b e t t e r m e e t t h e b e h a vio ra l h e a lt h n e e d s o f t h e w h o le co m m u n it y. On ly t o g e t h e r, ca n w e g e t p e o p le o ff o u r st re e t s a n d b a ck o n t h e ir fe e t . Th e b u rd e n m u st n o t ju st b e t a xp a ye rs, b u t e ve ry in st it u t io n in o u r g re a t cit y.

Sin ce re ly,
Cit y o f Sa n t a Mo n ica So cia l Se rvice s Co m m issio n Ka y Am b riz
Cin d y Akin
Ta m a ra Ka g e l
Ma rie Ma n ve l
Bill P a re n t
Elle n Slo a n
Bria n St e d g e -St ro u d , Vice Ch a ir
W in n ie W e ch sle r, Ch a ir

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Packet Pg. 473 Attachment: Attachment C Public Comments and Public Hearing Notice (4853 : Providence Saint John's Development Agreement (180 min)) 4 NOTICE OF A PUBLIC HEARING BEFORE THE SANTA MONICA CITY COUNCIL VIA TELECONFERENCE Pursuant to AB361
SUBJECT: Providence Saint John’s Health Center Phase Two Master Plan, Development Agreement Amendment, and related entitlements
(15ENT-0068; 15ENT-0212; 18ENT-0307; 19ENT-0206; 19PWMISC-0080) ADDRESS: 2121 Santa Monica Boulevard and associated addresses:
2001, 2021, 2032, 2042, 2121, 2200, 2209, 2211 and 2221 Santa Monica Boulevard; 2201, 2207 and 2213 Broadway; 1301 and 1339 20th Street; 1414, 1417, 1440 and 1453 21st Street; and 1300 and 1347 22nd Street
APPLICANT: Providence Saint John’s Health Center
PROPERTY OWNER: Providence Health Systems Southern California A public hearing will be held by the City Council for the following:

The Applicant, Providence Saint John’s Health Center (PSJ), has submitted applications for approval of a Phase Two Master Plan, Third Amendment to the Development Agreement between City and PSJ, repeal of the outdated Hospital Area Specific Plan (HASP), amendment to the Land Use and Circulation Element of the General Plan to reflect the repeal of the outdated HASP, Tentative Tract Map to align existing parcel lines within the Phase Two Master Plan area that is bounded by Santa Monica Blvd, 20th Street, Arizona Avenue and 23rd Street, and conditional (i.e., future) vacation of a portion of 21st Street between Broadway and Santa Monica Boulevard upon dedication of new public streets to be located on Saint John’s South Campus.

The Phase Two Master Plan and Third Amendment to the Development Agreement provide certain vested rights, development standards, infrastructure requirements, and community benefits for future buildings/improvements on portions of the Saint John’s Health Center Campus. The existing hospital rebuilt during the first phase of development will remain.

PSJ’s Phase Two Master Plan proposes a long-range plan for phased design, approval, and development of wellness/healthcare/research facilities, subterranean parking, open space areas, visitor housing, a minimum of 10 units of replacement multi-family housing, and new facilities for Providence’s existing Santa Monica Cancer Institute and Child and Family Development Center, all located on PSJ-owned parcels. The Master Plan’s phased development proposes up to 660,150 SF of above-grade floor area (approximately 563,625 SF of net-new above-grade floor area) that may be built over a period of 17 years. The proposed project was analyzed in accordance with the California Environmental Quality Act (CEQA) and this analysis is contained in the project’s Final Environmental Impact Report (SCH No. 2017041030) (FEIR).

It is recommended that the City Council do the following: 1) Certify the FEIR for the Project; 2) Adopt a Statement of Overriding Considerations and Mitigation Monitoring and Reporting Program in accordance with CEQA; 3) Repeal the outdated HASP and amend the Land Use and Circulation Element of the General Plan to modify references to the HASP; 4) Adopt the Phase Two Master Plan; 5) Adopt an ordinance approving the Third Amendment to the Development Agreement; 6) Approve Tentative Tract Map 82303; and 7) Adopt a Resolution of Intention declaring its intention to approve a conditional (future) vacation of a portion of 21st Street between Broadway and Santa Monica Boulevard upon dedication of new public streets to be located on Saint John’s South Campus.

DATE/TIME: TUESDAY, MARCH 22, 2022 AT 6:30 PM
LOCATION: In an effort to reduce the risk of spreading Coronavirus (COVID-19), only members of the City Council and City Staff will participate in person at City Hall. Members of the public may participate via telephone. The meeting will be broadcast on CityTV Channel 16 and streamed on the City’s website as normal at
https://www.youtube.com/user/Citytv16santamonica or https://www.smgov.net/video.

Members of the public may also dial in to listen to the meeting per the phone number that will be published on the meeting agenda.

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Packet Pg. 474 Attachment: Attachment C Public Comments and Public Hearing Notice (4853 : Providence Saint John's Development Agreement (180 min)) 5 HOW TO COMMENT:

The City of Santa Monica encourages public comment. In lieu of speaking at the meeting, the public is strongly encouraged to submit written public comment on agenda items via email to [email protected]. Written public comment submitted before 2:00 p.m. on the day of the meeting will be available for online viewing. Please note the agenda item number in the subject line of your written comments.

If you want to speak on a particular agenda item (audio only), please call (310) 312-8173 once the caller queue for the agenda item opens. Please note that the caller queue for each agenda item will not open until just before the item is called and will close after the first five public comments (from other callers) are heard.

Donation of time and electronic presentation materials will not be permitted while meetings are conducted via teleconference. Please see the March 22, 2022 City Council Agenda for more detailed instructions.

Address your comments to: City Clerk re: Saint John’s Health Center Master Plan MORE INFORMATION: If you want more information about this project, please contact Roxanne Tanemori at (310) 458-2200 ext 8202, or by e-mail at [email protected]. For disability-related accommodations, please contact (310) 458-8341 or (310) 458-8696 TTY at least 72 hours in advance. Every attempt will be made to provide the requested accommodation. All written materials are available in alternate format upon request.

Pursuant to California Government Code Section 65009(b), if this matter is subsequently challenged in Court, the challenge may be limited to only those issues raised at the public hearing described in this notice, or in written correspondence delivered to the City of Santa Monica at, or prior to, the public hearing.

ESPAÑOL : Esto es una noticia de una audiencia pública para revisar applicaciónes proponiendo desarrollo en Santa Monica. Si deseas más información, favor de llamar a Carmen Gutierrez en la División de Planificación al número (310) 458-8341.

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Packet Pg. 475 Attachment: Attachment C Public Comments and Public Hearing Notice (4853 : Providence Saint John's Development Agreement (180 min)) PROVIDENCE SAINT JOHN’S HEALTH CENTER

PHASE II MASTER PLAN
CITY COUNCIL HEARING DRAFT |PRINT DOUBLE SIDED |PAGE SIZE 11X17 • DRAFT

SANTA MONICA, CA

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Packet Pg. 476 Attachment: Attachment D Providence Phase Two Master Plan (Council March 2022) (4853 : Providence Saint John's Development Agreement 2 PROVIDENCE SAINT JOHN’S PHASE II MASTER PLAN DRAFT MARCH 2022|PRINT DOUBLE SIDED | PAGE SIZE 11X17

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Packet Pg. 477 Attachment: Attachment D Providence Phase Two Master Plan (Council March 2022) (4853 : Providence Saint John's Development Agreement i

TABLE OF CONTENTS
CHAPTER I INTRODUCTION A. Existing Health Center
2 B. Phase II Development Sites: Context and Existing Conditions5 C. 1998 Development Agreement and Subsequent Amendments7 D. Consistency8
E. Adoption8
CHAPTER II VISION, GOALS, AND PRINCIPLES A. Overview of Plan Components 10 B. Phase II Vision and Planning 10
C. Phase II Program Goals 10
D. Phase II Urban Planning and Design Principles 13
E. Connecting the Vision and Principles 13
CHAPTER III DEVELOPMENT STANDARDS A. Plan Overview 26
B. Permitted Uses 27
C. Development Standards 29
D. Open Space Standards 32
E. Mobility Plan 36
F. Vehicle Parking Plan 48
G. Bicycle Amenities 50
H. Loading 50
I. Sustainability and Resiliency 53
J. Water and Sewer Infrastructure 53
K. Emergency Vehicle Access 53
CHAPTER IV PHASING PLAN A. Implementation Principles 58 B. Phasing Plans 58
C. Scope of Work in Each Stage 59
Phasing Plan A 60-64
Phasing Plan B 65-69

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Packet Pg. 478 Attachment: Attachment D Providence Phase Two Master Plan (Council March 2022) (4853 : Providence Saint John's Development Agreement ii PROVIDENCE SAINT JOHN’S PHASE II MASTER PLAN

TABLE OF CONTENTS
TABLES
Table I-1: Existing Conditions - Phase II Development Sites 26 Table III-1: Phase II Vested Uses and Development Rights 28 Table III-2: Phase II Vested Uses 28
Table III-3: Average Natural Grade (ANG) 28
Table III-4: Height Exceptions 29
Table III-5: Ground Level Building Separation Standards 30 Table III-6: Ground Level Setback Requirements by Street 30 Table III-7: Upper Level StepBack Requirement by Street 31 Table III-8: Resource and Recycling Area Dimensions 31
Table III-9: Standards for Significant Publicly-Accessible Open Space 32 Table III-10: Saint John’s Square Development Standards 34 Table III-11: New On-Street Parking Spaces 48
Table III-12: On-Site Parking 49
Table III-13: Loading Area Dimensions 51

FIGURES
Figure I-1: Existing Conditions3
Figure I-2: Phase I and II Sites4
Figure I-3: Phase II Sites7
Figure II-1: Functional Zoning 12
Figure II-2: Preliminary Design Concepts - 20th Street Medical Building14 Figure II-3: Preliminary Design Concepts - Child & Family Development Center16 Figure II-4: Preliminary Design Concepts - Development Along Broadway18 Figure II-5: Preliminary Design Concepts - Multifamily Housing and Visitor Housing19 Figure II-6: Preliminary Design Concepts - Multifamily Housing 20 Figure II-7: Preliminary Design Concepts - Education & Conference Center and East Ambulatory Care & Research Building21 Figure II-8: Preliminary Design Concepts - Phase II Buildings along Santa Monica Boulevard 22 Figure II-9: Preliminary Design Concepts - Saint John’s Square 23 Figure II-10: Preliminary Design Concepts - Interior Education & Conference Center and East Ambulatory Care & Research Building 2 4 Figure III-1: Phase II Sites with Conceptual Buildings 26 Figure III-2: Ground-Level Building Separation and Setback Requirements 30 Figure III-3: Upper-Level Stepback Requirements 31 Figure III-4: Phase II Open Space 32
Figure III-5: Phase II Ground Level Publicly-Accessible Open Space 33 Figure III-6: Areas Designated for 24/7 Pedestrian Access Through South Campus 33 Figure III-7: Saint John’s Square Standards 34
Figure III-8: South Campus Interim Open Space Conditions 35

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TABLE OF CONTENTS
Figure III-9: Vehicle Circulation Plan 36
Figure III-10: Bicycle Circulation Plan 37
Figure III-11: Proposed Pedestrian Circulation 38
Figure III-12: Potential Above and Below Grade Connections 39 Figure III-13: Campus Street Network 40
Figures III-14 - III-24: Street Sections 41-46
Figure III-25: Site 2I Driveway Location 46
Figure III-26: 20th Street Lane Revision Options 47
Figure III-27 Phase II Off-Street Parking Locations 48
Figure III-28: Proposed Vehicular Loading Zones 51
Figure III-29a: South Campus Conceptual Subterranean Loading at Full Master Plan Implementation 52 Figure IIII-29b: South Campus Conceptual Level P1 Loading Concept at S1/S3 52 Figure III-30: Proposed Water Service Plan 54
Figure III-31: Proposed Sewer Service Plan 55
Figure IV-1: Implementation Stages – Phasing Plan A 58
Figure IV-2: Implementation Stages – Phasing Plan B 59
Figure IV-3: Phasing Plan A - Stage A1 60
Figure IV-4:Phasing Plan A - Stage A2 61
Figure IV-5: Phasing Plan A - Stage A3 62
Figure IV-6: Phasing Plan A - Stage A4 63
Figure IV-7: Phasing Plan A - Stage A5 64
Figure IV-8: Phasing Plan B - Stage B1 65
Figure IV-9: Phasing Phase B - Stage B2 66
Figure IV-10: Phasing Plan B Stage B3 67
Figure IV-11: Phasing Plan B - Stage B4 68
Figure IV-12: Phasing Plan B - Stage B5 69

APPENDICIES
Appendix A: Examples of Hospital and Health Care Uses
Appendix B: Health-Related Services
Appendix C: Benchmark Parking Study
Appendix D: Fire & Domestic Water Study
Appendix E: Sanitary Sewer Study

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Packet Pg. 480 Attachment: Attachment D Providence Phase Two Master Plan (Council March 2022) (4853 : Providence Saint John's Development Agreement iv PROVIDENCE SAINT JOHN’S PHASE II MASTER PLAN
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Packet Pg. 481 Attachment: Attachment D Providence Phase Two Master Plan (Council March 2022) (4853 : Providence Saint John's Development Agreement I.

INTRODUCTION

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Packet Pg. 482 Attachment: Attachment D Providence Phase Two Master Plan (Council March 2022) (4853 : Providence Saint John's Development Agreement 2 I. INTRODUCTION
PROVIDENCE SAINT JOHN’S PHASE II MASTER PLAN
A. EXISTING HEALTH CENTER
A.1 Overview and Mission
Founded in 1939 by the Sisters of Charity of Leavenworth (“Sisters”) and opened in 1942, Providence Saint John’s Health Center (“Providence Saint John’s”) has developed a national reputation as an outstanding non-profit center for health and healing. The Providence Saint John’s Health Center is also home to a world renown Cancer Institute. For more than 30 years the physicians and scientists at Saint John’s Cancer Institute have made groundbreaking discoveries that have fundamentally changed the way cancer is detected, diagnosed, and treated. In addition to cancer care, Providence Saint John’s is widely known for excellence in women’s health, orthopedics, neuroscience, and cardiology.

Through the dedication and collaborative efforts of community friends, patrons, physicians, nurses, staff and volunteers, Providence Saint John’s has continued the world-class tradition established by the Sisters of providing breakthrough medicine in an environment of inspired healing. With approximately 1,700 employees, the 266-bed facility is recognized nationwide for its quality care.

Additionally, Providence Saint John’s is committed to providing leading-edge medicine with unwavering compassion and
personalized care. Providence’s Mission Statement is: “As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all especially those who are poor and vulnerable.”
A.2 Health Care Services
Providence Saint John’s currently provides a wide range of services and programs reflective of its commitment to creating an integrated health delivery system to meet the health needs of the community. Inpatient and outpatient services form the core of Providence Saint John’s current operations. These services are complemented by an array of health and wellness programs, health education, and community services. Figure I-1 shows Providence Saint John’s campus and existing facilities, including the Phase I Howard Keck Diagnostic & Treatment Center (“Phase I Keck Building”) and the CSS Inpatient Suites (“Phase I CSS Building”).

Examples of specialized inpatient and outpatient
services include:

The Margie Petersen Breast Center
The Margie Petersen Breast Center in conjunction with the Cancer Institute, have been leading cancer research and clinical trials resulting in advanced breast cancer care. Breast services include: nurse navigators for patient education, guidance and support, geneticists focused on breast cancer risk assessment and prevention, oncology nutrition specialists, integrative medicine and complementary therapies including acupuncture, massage and yoga, advanced breast imaging
services, and leading-edge surgical options and non-surgical therapies for breast cancer, including sentinel node biopsy, targeted radiation, and cryoablation. Surgeons who lead breast cancer research and clinical trials at the breast center monitor and follow their patients’ complete care from diagnosis to the end of treatment. Following treatment patients are assisted with the transition back into their normal lives and followed closely thereafter.

Pacific Brain Tumor Center
The Pacific Brain Tumor Center offers comprehensive care for patients with benign and malignant brain tumors, skull base tumors, and metastatic brain tumors that arise from cancers elsewhere in the body. Physicians are leaders in their respective fields of neurosurgery, neuro-oncology, neuro-ophthalmology, head and neck surgery, and endocrinology. Neurosurgeons and head and neck surgeons are at the forefront of minimally invasive keyhole and endonasal endoscopic surgery in
addition to decades of experience with conventional surgical approaches. For patients with primary or metastatic tumors, neuro-oncologists are pioneering targeted brain cancer
therapies, clinical trials and genomic tumor profiling. Radiation oncologists also have extensive experience in the radio-surgical treatment of residual and recurrent brain and skull base tumors. The Pacific Brain Tumor Center also offers real-time psychosocial support with an on-site social workers and hosts a bimonthly Brain Tumor & Pituitary Tumor Patient Support Group.

In addition, the Pacific Brain Tumor Center physicians have an extensive publication track record for brain and skull base tumor care and research, demonstrating their long-term commitment to improve outcomes with these challenging problems.

Child and Family Development Center
Established in 1962 through an alliance with The Joseph P.

Kennedy, Jr. Foundation and the Archdiocese of Los Angeles, the Child and Family Development Center (CFDC) has been helping families for over fifty years. The center offers families, adolescents and children safe, nurturing and confidential services that recognize varying client cultures and spoken languages. CFDC programs focus on mental health, outreach, and developmental and educational needs. Current programs offered include a therapeutic preschool for children with neurological, behavioral and/or psychological disturbances; early childhood assessment, and treatment program for infants and children, birth to 6 years; school-based mental health services including group therapy, teacher consultation, crisis intervention and training to at-risk youth in Santa Monica public schools; mental health services for the deaf and hard-ofhearing; and on-site training in psychology and graduate social work and ongoing research conducted in collaboration with local universities. A crisis intervention program also provides immediate care.

As expressions of God’s healing love,
witnessed through the ministry of Jesus, we
are steadfast in serving all especially those
who are poor and vulnerable
Compassion
Dignity
Justice
Excellence
Integrity
Health for a Better World
THE MISSION: OUR VALUES: OUR VISION:

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3 I. INTRODUCTION
FIGURE I-1: EXISTING CONDITIONS
CSS Inpatient Suites (Complete - Phase I)
Howard Keck Diagnostic & Treatment (Complete
Phase - I)
Saint John’s Foundation Building
Child and Family Development Center
MRI
Cancer Institute
Vacant 10-Unit Multi-Family Housing
Valet Parking Lot
Phase II Master Plan Sites
81345672
1 2
3 4
5 6
7 Arizona Ave
Santa Monica Blvd
Broadway
20th St
21st St
23rd St
8 Mullin Plaza

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Packet Pg. 484 Attachment: Attachment D Providence Phase Two Master Plan (Council March 2022) (4853 : Providence Saint John's Development Agreement 4 I. INTRODUCTION
PROVIDENCE SAINT JOHN’S PHASE II MASTER PLAN
Endocrine Tumor and Bone Disease Program
The Endocrine Tumor and Bone Disease Program offers
comprehensive, personalized care to patients with a variety of endocrine conditions including: thyroid cancer and nodules; hyperthyroidism including Graves’ disease; multinodular goiter; hyperparathyroidism; pheochromocytoma; Cushing’s and Conn’s syndrome; neuroendocrine tumors including
paragangliomas; hereditary endocrine tumor syndromes; and bone disease including osteoporosis; breast or prostate cancer bone metastases; Paget’s bone disease; fibrous dysplasia; and menopause.

Melanoma Program
The Melanoma Program in the Cancer Institute integrates the most current knowledge of cancer genetics, world-class resources for diagnosing and staging skin cancers, and leadingedge treatment approaches to provide personalized care and support services to patients diagnosed with invasive or noninvasive melanoma.

A3.Patient Population
Providence Saint John’s has a reputation for excellence on the regional, national, and international level, the beneficiaries of the health care services at the center primarily live in the Santa Monica area. The health center serves a heterogeneous population of patients that reflects the demographic diversity of Santa Monica and the westside.

Over 70% of Providence Saint John’s patients come from
Santa Monica and the neighboring communities included
in the County’s Service Planning Area 5. These communities include Venice, Culver City, Brentwood, West Hollywood, Pacific Palisades, Marina Del Rey, Beverly Hills, and Malibu.

A large segment of Providence Saint John’s patients (about 20%) are Santa Monica residents. More significantly, a large number of Santa Monica residents and their families are served by Providence Saint John’s. In 2019, more than 14,000 Santa Monica residents were patients at Providence Saint John’s.

A.4 Employment
Providence Saint John’s is one of the largest private employers in Santa Monica, currently employing approximately 1,400 people. The phased implementation of this Phase II Master Plan will allow Providence Saint John’s to continue providing health care services and maintain its employment base throughout construction.

A.5 Medical Staff
The medical staff of Providence Saint John’s consists of approximately 1,100 physicians representing 62 specialties.

The quality of life available in Santa Monica coupled with proximity to local medical schools have helped the health center to attract a high caliber of caregivers. As a result, Santa Monica residents have access to highly skilled physicians–many with international reputations–and thus receive the highest quality of health care.

Providence Saint John’s medical staff are an important
contributer to employment, taxes, and assorted purchases throughout the community—positively contributing to the Santa Monica economy.

A.6Volunteers
Volunteers have always been essential to the realization of the hospital’s mission. Providence Saint John’s volunteer force reflects the diverse westside community with respect to age, gender and background. Volunteering at Providence Saint Johns affords high school students, college students, and seniors the opportunity to contribute to the well-being of the community in a meaningful way.

The aftermath of the 1994 Northridge earthquake was perhaps the greatest challenge faced by the volunteers. Within hours of the disaster, dozens of volunteers arrived to help evacuate patients from devastated hospital buildings to waiting cars and ambulances. The community’s commitment was demonstrated once again during the rebuilding process, as patient records, equipment and material were moved, stored and organized.

FIGURE I-2: PHASE I AND II SITES
Phase I
Phase I & II Site
South Campus
Phase II Sites

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Packet Pg. 485 Attachment: Attachment D Providence Phase Two Master Plan (Council March 2022) (4853 : Providence Saint John's Development Agreement DRAFT 2022
5 I. INTRODUCTION
B.PHASE II DEVELOPMENT SITES: CONTEXT AND

EXISTING CONDITIONS
B.1 Context
As depicted on Figure I-2, Phase I and II Sites, Providence Saint John’s campus is generally bounded by Arizona Avenue to the north, Broadway to the south, 20th Street to the west, and 23rd Street to the east.

The Providence Saint John’s campus is located in the City’s Healthcare Mixed-Use District as established in the Land Use and Circulation Element of the City’s General Plan. The District includes the City’s two hospitals (Providence Saint John’s and UCLA Medical Center, Santa Monica), as well as medical office buildings and other health care uses. Additional uses in the area include two hotels (located at 1920 Santa Monica Boulevard and 1255 20th Street), two schools (Santa Monica Malibu Unified School District’s McKinley Elementary School and Saint Anne School) and newer multifamily condominium buildings.

A variety of medical, commercial, and other associated uses are provided in buildings that range in height from one to twelve stories. Nearby older residential structures range from one to eight stories (or up to 84 feet) in height, newer hospital buildings (up to 92 feet in height), older commercial buildings ranging from one to twelve stories (up to 168 feet in height), two hotels (located at 1920 Santa Monica Boulevard and 1255 20th Street), two schools (Santa Monica Malibu Unified School District’s McKinley Elementary School and Saint Anne School) and newer condominium buildings.

Providence Saint John’s campus consists of the north campus (i.e., that portion north of Santa Monica Boulevard) and the south campus (portions of the area south of Santa Monica Boulevard) as shown on Figure I-2, Phase I and II Sites. The north campus includes the health center and four Phase II development sites: Site 2C, Site 2D/E, Site 2I, and Mullin Plaza.

The south campus includes five Phase II development sites:

Site S1, Site S2, Site S3, Site S4, and Site S5. Figure I-3, Phase II Sites, shows the location of each Phase II development site.

B2. Existing Improvements
The land area and existing improvements on Phase II
development sites are also shown on Figure I-2 and summarized in Table I-1, Existing Conditions- Phase II Development Sites.

B.3 Existing Streets
The Providence Saint John’s campus is located north and south of Santa Monica Boulevard between 20th Street and 23rd
Street. The north campus extends to Arizona Avenue to the north, and the south campus extends to Broadway to the south.

The existing streets around Providence Saint John’s campus are shown on Figure I-2. These roadways allow for motorized and non-motorized circulation, connecting the health center to the rest of the community through a variety of transportation options including, but not limited to bicycle, transit, and car.

B.3.1 Santa Monica Boulevard between 20th Street and 23rd Street Santa Monica Boulevard between 20th Street and 23rd Street is an east-west street. The intersections of Santa Monica Boulevard and 20th Street, Santa Monica Boulevard and 21st Street, Santa Monica Boulevard and 22nd Street, and Santa Monica Boulevard and 23rd Street are controlled by traffic signals. The intersection of Santa Monica Boulevard and 22nd Street provides ingress to Providence Saint John’s north campus into the Mullin Plaza Driveway. Egress from the health center’s north campus is provided from the intersection of Santa Monica Boulevard and 21st Street via Mullin Plaza Driveway.

B.3.2 Broadway between 20th Street and 23rd Street
Broadway between 20th Street and 23rd Street is an eastwest street. The intersection of Broadway and 20th Street is controlled by a traffic signal. The intersection of 21st Street and Broadway is controlled by a pedestrian yield sign with a striped crosswalk that includes a stop control and T-Intersection. The intersection of 23rd Street and Broadway is controlled by a striped crosswalk across 23rd Street. Between 20th Street and 23rd Street, Broadway has east-west bicycle lanes. Broadway is the City’s major east-west bicycle corridor and provides bicycle access across the City.

B.3.3 21st Street between Broadway and Santa Monica Boulevard 21st Street between Broadway and Santa Monica Boulevard is a one-way southbound street. The intersection of 21st Street and Broadway is controlled by a pedestrian yield sign and the crosswalk is striped across Broadway. The intersection of 21st Street and Santa Monica Boulevard is controlled by a traffic signal. All vehicular ingress to Providence Saint John’s south campus is accessed from 21st Street. Vehicular egress from Phase II south campus sites S1 and S3 is also onto 21st Street.

B.3.4 Schader Drive Between Providence Saint John’s South Campus and 23rd Street
Schader Drive between Providence Saint John’s south campus and 23rd Street is a two-way street. Schader Drive’s west terminus is at Providence Saint John’s south campus. Vehicular egress from Providence Saint John’s south campus Sites S4 and S5 is onto Schader Drive.

B.3.5 20th Street between Arizona Avenue and Santa Monica Boulevard 20th Street between Arizona Avenue and Santa Monica
Boulevard is a north-south street.

B.3.6 23rd Street between Arizona Avenue and Santa
Monica Boulevard
23rd Street between Arizona Avenue to Santa Monica Boulevard is a north-south street. The intersection of 23rd Street and Santa Monica Boulevard is controlled by traffic signals. South of Santa Monica Boulevard, 23rd Street is a one-way northbound street.

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Packet Pg. 486 Attachment: Attachment D Providence Phase Two Master Plan (Council March 2022) (4853 : Providence Saint John's Development Agreement 6 I. INTRODUCTION
PROVIDENCE SAINT JOHN’S PHASE II MASTER PLAN
TABLE I-1: EXISTING CONDITIONS - PHASE II DEVELOPMENT SITES Site Acres Existing Development Existing Floor Area Parking Capacity Number of Stories Principal Uses

NORTH CAMPUS
2C 1.03 ac West Parking Lot and Landscape n/a 90 vehicles n/a Surface parking for visitors and patients 2I 1.03 ac
Child & Family Development Center 34,670 sf1 n/a 2 Stories Above-Grade, 1 Basement Level
Day care
Child & Family Development Center Use
CFDC Poolhouse 585 sf1 n/a 1 Story Above-Grade Maintenance and storage 2D/E 0.89 ac
Saint John’s Health Center Foundation Building
(2221 Building) and related surface parking 10,800 sf1 24 vehicles 2 Stories Above-Grade Office/meeting space for Saint John’s Foundation Parking Lot C n/a 48 vehicles n/a Surface parking for physicians Mullin
Plaza Site 1.19 ac Entry plaza/vehicle drop-off/pick-up/open space n/a 10 vehicles n/a Entry plaza/vehicle drop-off/pick-up/open space

SOUTH CAMPUS
S1/S3

5.18 ac
Temporary MRI Buildings 2,675 sf n/a 1 Story Above-Grade Imaging Parking Lot B n/a 139 vehicles n/a Surface parking for visitors and patients Parking Lot I n/a 145 vehicles n/a Surface parking for employees/staff S2 Parking Lot H (portion) n/a 304 vehicles
total in Lot H* n/a Surface parking for employees/staff S4 and
Saint John’s
Square
Cancer Institute
(2200 Santa Monica Boulevard) 51,055 sf1 n/a 2 Stories Above-Grade 1 Subterranean Level Medical Research, including clinics, laboratories, offices, and meeting space 10-unit Apartment Building
(1417-1423 Twenty-First Street)
10,270 sf2
(10 two-bedroom, one-bathroom units3) n/a 2 Stories Above-Grade Multifamily dwelling units (vacant) Parking Lot H (portion) n/a 304 vehicles
total in Lot H* n/a Surface parking for employees/staff S5 Parking Lot H (portion) n/a 304 vehicles
total in Lot H* n/a Surface parking for employees/staff NOTES:
sf = square feet

1. Building floor area per Original DA, Exhibit B, p. B-5.

2. Building floor area per Original DA, Exhibit B, p. B-7.

3. Information about unit type is per Rent Control Board records. * Lot H spans several development sites.

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7 I. INTRODUCTION
FIGURE I-3: PHASE II SITES C. 1998 DEVELOPMENT AGREEMENT AND

SUBSEQUENT AMENDMENTS
C.1 Background
1994 Earthquake
Saint John’s Health Center suffered significant damage from the Northridge Earthquake in 1994. As a result, the hospital was forced to close for about nine months as temporary seismic repairs were undertaken. Shortly after the earthquake, Saint John’s commenced a master planning process to achieve two objectives: (a) rebuild its core hospital facilities consistent with augmented State seismic requirements (Phase I), and (b) augment its health care services and facilities to address the Santa Monica area’s 21st century health care needs (Phase II).

C.1.1 Development Agreement
1998 Development Agreement
The initial master planning process began when Saint John’s filed a Development Agreement application with the City in 1996. After a two year public process, the Santa Monica City Council approved a development agreement for the Saint
John’s campus in June 1998 (the “Original DA”). The principal purpose of the project, as described in the Original DA, which still stands today, is to “provide an integrated health delivery system that offers a full continuum of care to people who reside or work in Santa Monica and surrounding communities” in order to “continue to provide traditional health services as well as extended services which focus on outpatient care, prevention and community health education” (Original DA, Recital “O”). 2011 First Amendment
A First Amendment to the Original DA was approved by the City Council in 2011, principally to address how Phase I parking would be provided.
2014 Providence Sponsorship
In March 2014, Providence Health & Services assumed
sponsorship of Saint John’s from the Sisters of Charity of Leavenworth. Shortly thereafter, Providence Saint John’s began planning efforts for Phase II.
2014 Phase II City and Community Outreach
Prior to filing Phase II applications with the City in November 2014, Providence Saint John’s held a public open house at the City’s Main Library to inform the community about Phase II.

Providence Saint John’s community outreach with respect to Phase II has been extensive and ongoing throughout the Phase II entitlements process.
2015 Phase II Vesting Deadline and Continued
Community Outreach
In 2015, Providence Saint John’s filed a package of applications including an application for a South Campus Master Plan and eight Development Review Permit (DRP) applications
for Phase II buildings. The DRP applications were deemed complete prior to the Phase II vesting deadline established in the Original DA, however, Saint John’s would not have been able to meet the building permit deadlines required by the Development Agreement.

While working with the City to find a solution Saint John’s continued with community outreach and made a series of
substantive changes to the Phase II project with respect to mobility and building setbacks in response to input from both members of the public and City Staff. Thereafter, an alternative procedural approach to the Phase II entitlements was proposed and supported by the Planning Commission and City Council as detailed below.
2017 Second Procedural Amendment
In April, 2017 the City Council approved a Second Amendment to the DA incorporating City Staff’s alternative structure for Phase II entitlements. Specifically, this amendment: • Replaced the Original DA’s requirement for Planning Commission approval of a South Campus Master Plan
with a requirement for City Council approval of the Phase II Master Plan to address development on both the north and south campuses.
• Established the basic parameters for this Phase II
Master Plan.
•Required Providence Saint John’s and the City to negotiate a third amendment to the DA to extend the Phase II vesting

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PROVIDENCE SAINT JOHN’S PHASE II MASTER PLAN
schedule and provide for additional community benefits
concurrent with the Phase II Master Plan; and
• Prohibited the issuance of any DRPs for Phase II
development prior to City Council approval of the Phase II Master Plan.
2022 Third Amendment
As a part of this Phase II Master Plan project City Council adopted and approved a Third Amendment to the Development Agreement, Ordinance XXXX.

C.2Two Phases of Development
As noted above, the DA provides for two phases of development:

Phase I and Phase II.

C.2.1 Phase I
Phase I, which was completed in 2014, involved the serial demolition and reconstruction of Providence Saint John’s core hospital facilities on the north campus in a smaller configuration than previously existed. As part of Phase I, Providence Saint John’s core hospital facilities were reduced from 662,000 square feet of floor area to 475,000 square feet of floor area, and Providence Saint John’s licensed beds were reduced from a pre-earthquake peak of 501 to 266.

C.2.2 Phase II
For Phase II, the DA sets forth that Providence Saint John’s development will proceed in accordance with this comprehensive Phase II Master Plan subject to City Council approval.

C.3Vested Rights
The DA provides vested rights for Phase II, including Vested Uses and Vested Floor Areas. This Phase II Master Plan is consistent with the vested rights conferred in the Original DA.

C.4 Phase II Master Plan Required Elements
The DA requires the Phase II Master Plan to establish the following basic parameters guiding development of the Phase II project: (a) building placement, (b) building heights for all buildings, (c) setbacks for all buildings, (d) stepbacks for all buildings, (e) parking (both subterranean and above-grade), (f) location of uses, (g) vehicular and pedestrian circulation, (h) open space and (i) a Phase II Phasing Plan, and requirements for implementing Phase II improvements including open space, infrastructure improvements, and community benefits. This Phase II Master Plan includes all of the required elements as provided in the DA.

C.5 Significant Project Features and Community Benefits The DA requires both one-time community benefits as well as an ongoing community benefits program in exchange for Saint John’s rights to develop Phase II. Benefits include millions of dollars of charitable in-kind medical and mental health services for individuals referred by local non-profits, community services promoting health education and preventative health services, charitable in-kind medical and mental health services for students and families referred by Santa Monica-Malibu Unified School District, the Child and Family Development Center, and grants to local non-profit organizations, such as the Venice Family Clinic and People’s Concern Respite Wellness Program.

Additionally, Saint John’s Affiliation Fund provides millions in grants to local organizations and community projects. Programs and projects that have received grants from the Affiliation Fund include: Santa Monica Family YMCA’s Diabetes Prevention Program, Sound Body Sound Mind Foundation’s Student
Wellness Programs, Safe Place for Youth’s Health and Wellness Program, Santa Monica Family YMCA’s Diabetes Prevention Program, Santa Monica-Malibu Education Foundation’s Student Wellness Programs, Westside Food Bank, Boys & Girls Club of Santa Monica’s Healthy Lifestyles Wellbeing Project, CLARE Foundation’s Sober Livings Program, Didi Hirsch’s Health I Am Project, and UCLA Family Resource and Well-Being Center’s Veteran Family TeleHealth Wellness Program.

Other community benefits included in the DA are the
Transportation Demand Management (TDM) Plan to reduce
single occupancy vehicle trips to and from the health center during peak periods, publicly-accessible open space, and various neighborhood protection provisions. Per the DA, the Phase II Master Plan accommodates an expanded childcare program to accommodate increased child care demand related to Phase II development. Consistent with the DA, the 10 units of existing and unoccupied multifamily housing at 1417-1423 21st Street will be replaced with a minimum of ten (10) deetrestricted affordable units.

D. CONSISTENCY
The development of Phase II is consistent with the following: • The City’s General Plan, including its Land Use and Circulation Element (LUCE as amended by the 2022 LUCE
Amendment) .
• The Development Agreement (DA) between the City and
Providence Saint John’s, as amended. All references to the DA in this Phase II Master Plan are to the Development
Agreement as amended by the First, Second and Third
Amendments, unless otherwise specifically indicated.

E. ADOPTION
Phase II approvals include the Phase II Master Plan, Third Amendment to the DA, certification of an Environmental Impact Report, adoption of a Statement of Overriding Considerations and Mitigation Monitoring Plan, approval of the 2022 LUCE Amendment, repeal of the Hospital Area Specific Plan, a Tentative Tract Map, and a resolution conditionally approving the vacation of a portion of 21st Street between Broadway and Santa Monica Boulevard. This Master Plan has been adopted by resolution and is the zoning for future development of the Phase II sites. Resolution XXXX.
.

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VISION, GOALS,

AND PRINCIPLES

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PROVIDENCE SAINT JOHN’S PHASE II MASTER PLAN
A. OVERVIEW OF PLAN COMPONENTS
This Phase II Master Plan is a comprehensive plan that guides the implementation of Phase II project improvements, integrates the north and south campuses, addresses infrastructure and mobility in and around the Providence Saint John’s campus, creates a new network of open spaces and enhancements to the pedestrian realm, and provides a comprehensive parking plan to meet Providence Saint John’s peak parking demand.

As explained later in Chapter III, each Phase II building and its associated open space and other infrastructure improvements will be further reviewed by the City utilizing the DRP or Administrative Approval processes and Architectural Review Board (ARB). The combination of the Phase II Master Plan review process and the review processes for the individual Phase II Developments will provide the City and members of the public with the opportunity to assess every aspect of the Phase II Development Program.

B. PHASE II VISION AND PLANNING
Following Phase I completion and the 2014 change in
sponsorship, Providence Saint John’s commenced an intensive planning and needs assessment effort for Phase II. This effort included subject matter experts and was lead by Providence Saint John’s leadership in collaboration with a consultant team. Physicians, clinicians, staff, and Providence Saint John’s Board and Foundation members were also actively involved in the processes. This Phase II Master Plan is the culmination of the research, recommendations, and priorities identified by Providence Saint John’s.

The Phase II planning and consulting team partnered with Providence Saint John’s, to conduct interviews with a number of researchers and investigators associated with the existing Cancer Institute to better understand current research
initiatives and new research activities. Site visits were made to several hospital and research-oriented sites to evaluate new research programs considered at Providence Saint John’s.

Numerous interviews were also held with physicians and other clinical staff at Providence Saint John’s and at other Providence facilities to better anticipate functional, space, and technology needs in the future.

Providence Saint John’s goals to enrich its diagnostic, inpatient, and outpatient treatment excellence while expanding the research capabilities of the Cancer Institute guided the planning process for the Phase II Master Plan. The planning team also developed a set of guiding principles discussed further in Section D, Phase II Urban Planning and Design Principles. The vision of the Phase II Master Plan is to build upon the excellence of existing programs that focus on health, wellness, prevention, and education while continuing to provide and expand a
balanced and broad range of health care services.

C. PHASE II PROGRAM GOALS
Program goals were established first to determine the future space needs for the campus. The programs and uses described below are further defined in Chapter III, Section B, Permitted Uses, and Chapter III, Section E, Phase II Development Program and Conceptual Building Design.

C.1 Cancer Research and Education
Founded in 1981, John Wayne Cancer Institute (JWCI) at
Providence Saint John’s has been a globally recognized cancer research institute dedicated to the understanding, innovative treatment, and diagnosis of cancer to eliminate patient suffering and increase survival. Providence Saint John’s and the Cancer Institute oncology team members have discovered some of the world’s leading cancer breakthroughs such as sentinel node biopsy, minimally invasive brain surgery, first use of cryotherapy for pancreatic cancer, and molecular diagnostic techniques.

The current Cancer Institute space, facilities, and building infrastructure are fast becoming obsolete and are inefficiently configured. The major challenges are the age and physical limitations of the facilities, which make it difficult to retain and recruit leading scientists, clinicians, and investigators, and conduct innovative research in a contemporary setting.

For example, the insufficient wet and dry lab space limits the ability for researchers to expand programs and accommodate new technology.

A key Phase II program goal is to provide the Cancer Institute with a new state-of-the-art medical research facility to allow the center to continue and to expand its world renown research and care.

A new facility will continue and expand clinical research and therapeutic treatment— bringing new diagnostic and treatment opportunities to Santa Monica at Providence Saint John’s Health Center including opportunities for new and expanded programs such as:
• Expanded research programs beyond cancer to develop
diagnostic tools for patients with cardiovascular, brain and pituitary and degenerative disorders.
• Development of therapies to treat cancer patients by
engineering their own immune cells or tissue regeneration. • Facilities for additional researchers, research assistants, and fellows or postdoctoral scholars to support growing research programs.
• Space for state-of-the-art laboratory instrumentation with modern utilities to provide the appropriate degree of containment to protect specimens, staff and
the environment.
• An Immune Monitoring Core to provide the latest technology and expertise for design and completion of various immune assays throughout clinical studies.
• Development of a Research Sequencing Core with high
throughput sequencers and robotic technologies to
diagnose diseases at the genomic level.
• Addition of Bioinformatics servers and workstations
to evaluate the large amount of data produced by the
sequencers and flow cytometers.
• Centralized Clinical Trials, Regulatory Compliance and other specialized support for all of Providence Saint John’s as part of the Cancer Institute.
• Development of a Histology Core to manage fresh and
fixed tissue.
• Improvements to the Specimen Repository.

The vision of the Phase II Master Plan is to build upon the excellence of existing programs that focus on health, wellness, prevention, and education while continuing
to provide and expand a balanced and broad range of
health care services.

The planning team worked extensively integrating City and community input into a comprehensive Master Plan to guide development of Phase II.

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II. VISION, GOALS, AND PRINCIPLES
C.2 Expanded Hospital/Health Care and Health &
Wellness Center Uses
Providence Saint John’s Phase II program includes new and expanded facilities for Hospital/Health Care uses and Health & Wellness Center uses. These include health and wellness preventative medicine and recovery care in the following areas: • Cardiovascular • Women and Children • Neuroscience • Cancer • Joint Replacement, Sports Medicine and Physical Therapy • Surgery • Molecular Pathology, Histology and Cytology C.2.1 Acute Care
Another Phase II program objective is to provide capacity for additional acute care facilities in the Hospital/Health Care use, including space for additional hospital beds for medical surgical, observation beds, and intensive care unit departments.

C.3 Education and Conferencing
The facilities provided in the future Education & Conference Center will support medical, patient, and community health educational events for the educational benefits of caregivers, patients, and the community. The DA defines Education & Conference Center use as “consist[ing] of one or more facilities in which the following uses are permitted: (i) meetings, conferences, seminars, workshops and education and training sessions for health care professionals, (ii) lectures, seminars, meetings and programs for the general community on
health care-related issues, (iii) advanced telecommunication technologies to provide communication linkages between
the Campus Property and other health care facilities and educational institutions, (iv) broadcast facilities designed to disseminate medical and health care information to health care professionals and the general public, (v) meetings of non-profit community-based organizations and (vi) meetings of groups and organizations related to Saint John’s, such as the Board of Trustees of the Saint John’s Health Center Foundation, the Irene Dunne Guild, and employees of Saint John’s and affiliated entities.” As required by the DA, the Education & Conference Center will be integrated and coordinated with other health care services provided on the campus consistent with this Master Plan.

The Education & Conference Center allows for an auditorium with up to 250 seats as well as smaller conference and education rooms and administrative areas. The following are examples of potential uses of the Education & Conference Center: • Ongoing nursing education • Ongoing education and training for all caregivers • Education and training for implementation of new technology such as electronic health records systems
• Video conferences for remote participation • Monthly and ongoing forums for all caregivers • Monthly departmental meetings for caregivers and medical committees for service lines (cardiology, oncology, neurosciences, obstetrics, etc.)
• Monthly administrative meetings (nursing, operations, safety huddle, environmental services, go green committee) • Monthly Medical staff department meetings • Medical staff education and continuing education • General all medical staff meetings • Medical Foundation meetings • Foundation Trustee meetings • Board of Trustee monthly meetings • Cancer Institute ongoing meetings • Guest lecturers • Community lectures by physicians educating audience on a variety of important health care topics
• Neighborhood association, City and other community
organization meetings
The Education & Conference Center is a much needed facility for the health center and the surrounding community. For example, the largest conference room at the current Providence Saint John’s facilities can only accommodate 50 people. The lack of available conference space forces employees, physicians, Board members, and others to seek out off-site locations for meetings—adding extra expense, inefficient scheduling, and additional traffic when commuting to and from these locations.

C.4 Early Childhood Education
Providence Saint John’s currently has an early childhood education program, the Early Childhood Directions program, located in the existing Child & Family Development Center on Site 2I on the north campus. Providence Saint John’s Phase II Development Program includes a new Child & Family Development Center (S1) on the south campus that will house an expanded early childhood education program (defined as Day Care in Chapter III, Section C, Permitted Uses). Per the DA, the expanded child care program addresses the additional child care needs generated by Phase II, guided by a City-approved child care needs assessment study.

C.5 Visitor Housing
Phase II will provide an opportunity for short-term housing for patients and their families, visiting health care providers, visiting researchers and scientists, and other campus visitors. The City’s very low vacancy rates for hotels and general prohibition on vacation rentals and corporate housing make housing for these populations difficult to find.

C.6Replacement Housing
This Phase II Master Plan includes replacement of an existing vacant 10-unit apartment building located at 1417-1423 21st Street elsewhere on the south campus consistent with the DA.

C.7 Ground Floor Activated Uses
Many of the Phase II buildings provide areas on the ground floor for neighborhood-serving, active uses to better integrate the campus into the urban fabric, and create a welcoming pedestrian environment. These areas may be occupied by
Neighborhood Commercial Uses providing convenience goods and services that cater to the daily needs of nearby residents.

Allowed Health-Related Services and Retail uses including neighborhood restaurants or cafés will serve patients,
employees, and campus visitors.

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PROVIDENCE SAINT JOHN’S PHASE II MASTER PLAN
FIGURE II-1: FUNCTIONAL ZONING
Note: Figure depicts conceptual roof-top building footprints demonstrating implementation of the Development Standards provided in Chapter III, building design is subject to change

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II. VISION, GOALS, AND PRINCIPLES
D. PHASE II URBAN PLANNING AND

DESIGN PRINCIPLES
Six fundamental urban planning principles were applied to the Phase II master planning effort to guide physical development shaping the future look and feel of the campus through: • Placemaking; • Enhanced Open Spaces; • Functional Zoning; • Increased Porosity and Connectivity • Mobility; and • Varied Building Heights.

These interconnected principles also shaped the Development Program and Standards in Chapter III. A few of the Urban Planning and Design Principles are introduced below and are discussed further throughout this Master Plan.

D.1 Enhanced Open Spaces, Increased Porosity
and Connectivity
An important Phase II design goal is to create well-defined, welcoming open spaces that enhance the pedestrian experience and encourage Providence Saint John’s users, visitors, nearby residents and employees to activate and enjoy the outdoor areas. Saint John’s Square on the south campus and the
redesigned Mullin Plaza on the north campus will become the heart of the overall campus. Several quieter garden areas for more passive recreation opportunities are also planned for the south campus to create opportunities for a variety of outdoor experiences.

The combination of the new open spaces on the south campus and the alignment of vehicular circulation and parking access on the periphery create a pedestrian zone. New sidewalks and pedestrian paths provide an inviting pedestrian realm that conveniently links buildings, plazas, and open spaces. An extensive Wellness Walk weaves through both Phase II and the existing Phase I sites to create a pedestrian-friendly, integrated campus and promoting exercise, health, and wellness among visitors, patients, and staff.

Phase II pedestrian enhancements will connect the campus to the surrounding neighborhood. The south campus includes new sidewalks that connect through the campus from Broadway to Santa Monica Boulevard. The Phase II buildings are intentionally designed with porous and visually open ground levels and activated ground floor uses to facilitate pedestrian movement and activity throughout the campus. Several smaller planned open spaces on both the north and south campus will provide landscaped areas with quieter spaces for passive recreation.

Chapter III, Section D, Open Space Standards, provides the development standards and additional detail regarding open space requirements for Phase II development.

D.2Functional Zoning
As part of the Phase II planning process the planning team carefully considered the location of Phase II buildings based on the need for proximity to the uses and buildings already built on the north campus (Phase I) and the context of the surrounding neighborhood. This approach is illustrated in Figure II-1, Functional Zoning. Permitted uses such as ambulatory, acute care, and medical research facilities transition from the north campus to additional ambulatory and non-acute medical uses south of Santa Monica Boulevard, and community serving uses as well as residential uses are programmed along Broadway.

Section E of this Chapter, Connecting the Vision and Principles, further identifies the programs and facilities that will be developed within each of the functional zoning areas.

D.3 Mobility
Accommodating vehicular, bicycle and pedestrian circulation and parking for Providence Saint John’s while avoiding impacts to and queuing on adjacent City streets, enhancing safety, balancing all modes of transportation, and campus integration with the surrounding community are priorities that were carried through Phase II planning. In response to the City and community input, vehicular access to and from Providence Saint John’s is prioritized for Santa Monica Boulevard while Broadway is prioritized for bicycle access.

Changes to north campus circulation are also proposed to avoid queuing on City streets and facilitate ease of access to/from Santa Monica Boulevard. Specifically, the two existing traffic signals on Santa Monica Boulevard between 20th Street and 23rd Street will be moved to align with the new south campus driveways. Additionally, bicycle parking would be dispersed throughout the north and south campuses. Mobility and parking plans are discussed in detail in Chapter III, Sections F and G.

E. CONNECTING THE VISION AND PRINCIPLES
The following renderings and program development by
site were created to inspire future design and demonstrate implementation of the vision and guiding principles for the buildout of the Phase II Master Plan. Each of the renderings can be tied to the development program described below and are also detailed in Chapter IV, Phasing Plan.

E.1 Phase II Development Program and Conceptual
Building Design
This section provides program detail for each of the proposed Phase II buildings or development sites. The specific design for the individual Phase II buildings will be based on the site’s context and the important health care and related programs planned within each building. The buildings adjacent to Santa Monica Boulevard are envisioned to form a harmonious
ensemble with Providence Saint John’s existing Health Center and the proposed Phase II buildings along Santa Monica
Boulevard. The portion of Saint John’s campus adjacent to Broadway is envisioned to respond to the neighborhood scale and context. Additionally, new development along 20th Street is envisioned to be a contemporary building that adds visual interest while enhancing the pedestrian-realm.

Chapter III of this Master Plan provides the vested uses and development rights for each Phase II site. Each of the Phase II buildings will be designed closer in time to when the amended or new planning application (DRP or AA) is filed for each building and each of the Phase II buildings and open spaces will undergo review by the ARB or Planning Commission, as applicable.

The following sections describe the intended use(s) for each site as well as a preliminary description of the conceptual building design.

Sites located on the north campus are designated with a “2”, sites on the south campus are designated with a “S”.

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PROVIDENCE SAINT JOHN’S PHASE II MASTER PLAN
FIGURE II-2: PRELIMINARY DESIGN CONCEPTS - 20TH STREET MEDICAL BUILDING Ground-level view from 20th Street looking east toward the 20th Street Medical Building (2I) with the existing medical building located at 1301 20th Street on the left (not a part of Phase II) and the existing medical building located at 2001 Santa Monica Boulevard to the right (not a part of Phase II).
* This preliminary rendering is intended to provide a general idea of potential building and associated open space design. All designs subject to change.

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II. VISION, GOALS, AND PRINCIPLES
E.1.1 Site 2C: West Ambulatory & Acute Care Building
The development program for Site 2C includes (a) removal of the existing West Parking Lot and landscaping located north of the West Parking Lot and (b) construction of an ambulatory & acute care/ medical research building (2C), referred to throughout this Master Plan as the West Ambulatory & Acute Care Building.

The permitted uses within the West Ambulatory & Acute
Care Building (2C) are Hospital/Health Care uses, Medical Research Facilities, Health & Wellness Center uses, pedestrian connections to Phase I buildings, ground-level Health-Related Services, Restaurant and Neighborhood Commercial Uses, as defined in Chapter III.

The building could be designed to connect to the existing Phase I Keck Building. The design intent for this Site is to accommodate the important programmed health care and medical research uses in a manner that enhances the overall health and wellbeing of its occupants, relates harmoniously to the existing Phase I Keck building and the other medical buildings along Santa Monica Boulevard, and provides a visually interesting backdrop for future improvement of Mullin Plaza open space on the north campus.

The building’s design should take into consideration the horizontal datum lines and glazing on the existing Phase I Keck Building. The cross element on the existing Phase I Keck Building will continue to be the primary identity of the north campus. To encourage use of the Mullin Plaza and Saint John’s Square and to enhance the experience for patients and visitors, waiting areas should be planned on the building’s eastern side with direct views of the Mullin Plaza and Saint John’s Square.

For standards and a description of future improvements related to Mullin Plaza and Saint John’s Square see Chapter III, Section D, Open Space Standards.

E.1.2
Site 2I: 20th Street Medical Building
The development program for Site 2I includes demolition of the existing Child & Family Development Center and construction of a medical office building (2I) referred to in this Master Plan as the 20th Street Medical Building. A conceptual rendering of this building is provided on Figure II-2.

Several uses are permitted for the 20th Street Medical Building (2I) including Medical Office, Medical Research Facilities, Health & Wellness Center uses, Hospital/Health Care uses, Child & Family Development Center, and ground-floor HealthRelated Services, Restaurant, Neighborhood Commercial uses.

As part of the 20th Street Medical Building development, Site 2I will also be improved with ground level landscaping to enhance 20th Street and provide a buffer to adjacent buildings.

Vehicles would access parking for this site from 20th Street as discussed further in Chapter III, Section E.

The 20th Street Medical Building (2I) could enhance 20th Street with a unique, contemporary design. Given the Site 2I location, the building’s design should have a distinctly different design compared with the Providence Saint John’s Phase I and Phase II buildings fronting on Santa Monica Boulevard.

The building’s ground-level pedestrian oriented design elements could include glazing and multiple pedestrian entrances to promote activity at the street level. A small floor plate for this level could provide maximum ground level open space for patients, visitors and Providence Saint John’s employees. The building design should also consider important functional features such as daylighting and view opportunities for upper levels while also creating maximum flexibility for health care uses.

E.1.3
Sites 2D/E and Mullin Plaza: The East Ambulatory & Acute Care Building
The development program for Site 2D/E includes the demolition of the single-story office building located at 2221 Santa Monica Boulevard (currently used by the Saint John’s Health Center Foundation) and the surface parking lots and the construction of the East Ambulatory & Acute Care Building and subterranean parking. As part of the Site 2D/E development, the existing Mullin Plaza open space on the north campus is planned to be expanded and redesigned.

The East Ambulatory & Acute Care Building (2D/E)
Permitted uses within the East Ambulatory & Acute Care
Building (2D/E) are Hospital/Health Care uses, Medical
Research Facilities, Health & Wellness Center uses, pedestrian connections to Phase I buildings, and ground floor HealthRelated Services, Restaurant and Neighborhood Commercial Uses, as defined in Chapter III.

The design intent for the East Ambulatory & Acute Care Building (2D/E) is to accommodate the important health care and
medical research uses provided within the building in a manner that enhances overall health and well-being of its occupants, relates harmoniously to the existing Phase I Keck and CSS buildings and the other medical buildings along Santa Monica Boulevard, and creates a strong presence at the corner of 23rd Street and Santa Monica Boulevard. However, the building’s design should be complementary to the design of the existing Phase I Keck and CSS Buildings.

Mullin Plaza and Café
As part of development on Site 2D/E, the existing open space within the Mullin Plaza driveways is planned to be expanded and redesigned to facilitate more active use of the plaza open space by employees, patients, visitors and neighbors. The expanded Mullin Plaza open space is envisioned to provide areas for everyday use such as outdoor dining, seating/reading, and waiting for patients and families as well as special events.

The redesigned Mullin Plaza may include a commercial kiosk, the Mullin Plaza Café. As defined in Chapter III, permitted uses within the Mullin Plaza Café are Restaurant and Neighborhood Commercial Uses. Additional standards related to Open Space are also provided Chapter III, Section D, Open Space Standards.

E.1.4 Site S2: Multifamily Housing
The development program for Site S2 includes development of the southeast corner of existing Parking Lot H. This area will be redeveloped with a 10-unit Multifamily Housing (S2) building (10 deed-restricted affordable units per the DA). The Multifamily Housing (S2) building should enhance Broadway by creating a new street presence that complements and relates to its context, including the new three-story mixed-use housing projects located to the east. The siting of the building closer to Broadway would create an appropriate urban edge and
enough space for a generous landscaped area on the north side adjacent to the existing multi-family residential buildings.

The design is intended to be distinctly different from the south campus buildings fronting on Santa Monica Boulevard that house health care uses.

Open space areas are anticipated to include a landscaped buffer to the adjacent buildings that will also allow for passive recreation such as seating and a gathering area for residents of the Multifamily Housing building and their visitors. Conceptual renderings of the S2 site and adjacent development are
provided on Figures II-4, II-5, and II-6.

As part of development of Site S2, a new driveway will be created to provide access from Broadway. Circulation improvements are discussed further in Chapter III, Section E, Mobility Plan and Chapter IV, Phasing Plan.

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PROVIDENCE SAINT JOHN’S PHASE II MASTER PLAN
FIGURE II-3: PRELIMINARY DESIGN CONCEPTS - CHILD & FAMILY DEVELOPMENT CENTER Ground-level view from South Garden looking west across 21st Street toward the Child & Family Development Center (S1). * This preliminary rendering is intended to provide a general idea of potential building and associated open space design. All designs subject to change.

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II. VISION, GOALS, AND PRINCIPLES
E.1.5 Sites S1 and S3: Child & Family Development Center and West Ambulatory Care & Research Building
The development program for sites S1 and S3 includes
the demolition of the temporary MRI Buildings and surface parking lots B and I and development of the new Child & Family Development Center (S1), the West Ambulatory Care & Research Building (S3), subterranean parking, and open space.

As part of the S1 and S3 construction, new streets 20th Place and Saint John’s Way will be created. A new driveway providing access from Santa Monica Boulevard to the South Campus will also be created.

The Child & Family Development Center (S1)
Site S1 is planned to house the Child & Family Development Center and Day Care uses as described further in Chapter III.

The Child & Family Development Center (S1) will incorporate ground-level open space, including secure open space
exclusively for Daycare use provided pursuant to State
regulations and additional open space for the Child & Family Development Center use.

The design for the Child & Family Development Center (S1) should take into consideration the two distinct programs housed in this building. An attractive and aesthetically pleasing fence would provide children with a safe and secure place to play. The architecture for this building could be more playful with a broad color palette to add visual interest and brighten this stretch of Broadway. A conceptual rendering depicting development of Site S1 is provided on Figures II-3.

West Ambulatory Care & Research Building (S3)
Adjacent to Site S1 is Site S3, this area is planned for ambulatory care & research. A variety of uses are permitted on this site including: Hospital/Health Care uses, Medical Research Facilities, Health & Wellness Center, and groundlevel Restaurant, Neighborhood Commercial Uses, or Health Related Services as provided in Chapter III. Dubbed as the West Ambulatory Care & Research Building, S3 serves several important functions, such as housing health care and medical research uses and contributing to an enhanced pedestrian realm, in part by framing the new Saint John’s Square open space. Its location along Santa Monica Boulevard adjacent to a medical building and parking structure are relevant considerations into future building design.

At the base along Santa Monica Boulevard and the new Saint John’s Square, the ground floor is envisioned to promote visibility and vibrant activity and attract active ground floor uses. The ground-level could have an arcade at the perimeter and a smaller footprint than the upper levels that is broken up further by a pedestrian passageway connecting the driveway and Saint John’s Square. These attributes promote pedestrian activity and circulation outside rather than inside the building.

E.1.6
Site S4: Education & Conference Center and East Ambulatory Care & Research Building and Saint John’s Cafe
On the south campus the development program for Site S4 includes removal of the surface parking lot H and plans for the construction of two buildings, (i) a conference center and ambulatory & research building, respectively referred to as the Education & Conference Center and East Ambulatory Care & Research Building (S4) and (ii) Saint John’s Café. Development on this site requires a new driveway for vehicular access and a new publicly accessible open space area called Saint John’s Square. Conceptual renderings depicting development of Site S4 are provided on Figures II-7 through II-10.

Education & Conference Center and East Ambulatory Care & Research Building (S4)
The permitted uses for Site S4 are Hospital/Health Care uses, Education & Conference Center uses, Health & Wellness Center uses, Medical Research Facilities, ground floor Health-Related Services, Restaurant and Neighborhood Commercial Uses as defined in Chapter III.

The Education & Conference Center and East Ambulatory Care & Research Building (S4) is the most prominent building along Santa Monica Boulevard on the south campus. Internally, this building is programmed to contain health care and education uses. Externally the building should frame the new Saint John’s Square open space. Overall development on Site S4 should form a harmonious ensemble with the other medical buildings located along Santa Monica Boulevard.

The design of this building should optimize visibility of the educational, training and conference activities taking place inside the building through strategies such as a pattern of light screens. On the west, there could be a two-level connection (at the 3rd and 4th floors) to the West Ambulatory Care and Research Building (S3) to allow doctors, researchers and patients easy access to the various the health care and research uses distributed between the two buildings, see Chapter III, Section E, Mobility Plan.

An open space area referred to as Woodland Garden, could be located in the setback area between the buildings on Site S4 and the northern property line of the existing multifamily residential units located at 1427 and 1433 21st Street, see Chapter III, Section D, Open Space Standards.

Saint John’s Square and Café
As part of development on Site S4, a new open space area, Saint John’s Square, will be created along Santa Monica Boulevard between the S3 and S4 buildings. Given the proximity of this open space to Santa Monica Boulevard, it is envisioned that this open space will be activated including through opportunities for outdoor dining and outdoor programs and special events such as health fairs. Saint John’s Square may include an elevator that provides direct access to/from the subterranean parking garage as well as a small commercial kiosk, Saint John’s Café.

Additional details and standards for Saint John’s Square are included in the Chapter III, Section D, Open Space Standards.

E.1.7
Site S5: Visitor Housing
Up to 34 units of Visitor Housing are permitted for Site S5. This space would provide housing for visiting doctors, researchers, other medical professionals, as well as families of patients receiving treatment at Saint John’s who need short-term housing in proximity to the Saint John’s Campus.

The design of the Visitor Housing (S5) building should take into consideration the design and massing of the existing Geneva Plaza housing building to the west and the new mixed-use housing buildings to the east. Along Broadway, the ground floor should include pedestrian-oriented design characteristics and engage with the South Garden open space to the west (in front of the existing Geneva Plaza senior housing building). The Visitor Housing building design should be distinctly different from the south campus buildings fronting on Santa Monica Boulevard that house health care uses.

Two new significant ground-level open spaces could be created as part of the Site S5 development: the Sun Garden (to the north of the Visitor Housing building) and the South Garden (to the west of the Visitor Housing building along Broadway). A conceptual rendering of Site S5 including a view of the South Garden and conceptual Visitor Accommodations building is provided on Figure II-5. Additional details about the Phase II open spaces are provided in Chapter III, Section D, Open Space Standards.
.

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Packet Pg. 498 Attachment: Attachment D Providence Phase Two Master Plan (Council March 2022) (4853 : Providence Saint John's Development Agreement 18 II. VISION, GOALS, AND PRINCIPLES
PROVIDENCE SAINT JOHN’S PHASE II MASTER PLAN
FIGURE II-4 PRELIMINARY DESIGN CONCEPTS - DEVELOPMENT ALONG BROADWAY Ground-level view from Broadway looking west, with the Multifamily Housing (S2) and Visitor Housing (S5) in the right foreground, and the Child & Family Development Center (S1) in the left background. * This preliminary rendering is intended to provide a general idea of potential building and associated open space design. All designs subject to change.

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Packet Pg. 499 Attachment: Attachment D Providence Phase Two Master Plan (Council March 2022) (4853 : Providence Saint John's Development Agreement DRAFT 2022 19
II. VISION, GOALS, AND PRINCIPLES
FIGURE II-5: PRELIMINARY DESIGN CONCEPTS - MULTIFAMILY HOUSING AND VISITOR HOUSING Ground-level view from Sun Garden looking south with the Visitor Housing (S5) in the right foreground and the Multifamily Housing (S2) in the background across the Southeast Driveway. * This preliminary rendering is intended to provide a general idea of potential building and associated open space design. All designs subject to change.

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Packet Pg. 500 Attachment: Attachment D Providence Phase Two Master Plan (Council March 2022) (4853 : Providence Saint John's Development Agreement 20 II. VISION, GOALS, AND PRINCIPLES
PROVIDENCE SAINT JOHN’S PHASE II MASTER PLAN
FIGURE II-6: PRELIMINARY DESIGN CONCEPTS - MULTIFAMILY HOUSING Ground-level view from Broadway looking northeast across the Southeast Driveway with the Visitor Housing (S5) on the left and the Multifamily Housing (S2) on the right. * This preliminary rendering is intended to provide a general idea of potential building and associated open space design. All designs subject to change.

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Packet Pg. 501 Attachment: Attachment D Providence Phase Two Master Plan (Council March 2022) (4853 : Providence Saint John's Development Agreement DRAFT 2022 21
II. VISION, GOALS, AND PRINCIPLES
FIGURE II-7: PRELIMINARY DESIGN CONCEPTS - EDUCATION & CONFERENCE CENTER AND EAST AMBULATORY CARE & RESEARCH BUILDING Ground-level view from Mullin Plaza looking south across Santa Monica Boulevard toward Saint John’s Square, with the Education & Conference Center and East Ambulatory Care & Research Building (S4) in the middle and the West Ambulatory Care & Research Building (S3) on the right. The potential enclosed Pedestrian Connection over Santa Monica Boulevard is shown to the far right of this rendering. * This preliminary rendering is intended to provide a general idea of potential building and associated open space design. All designs subject to change.

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Packet Pg. 502 Attachment: Attachment D Providence Phase Two Master Plan (Council March 2022) (4853 : Providence Saint John's Development Agreement 22 II. VISION, GOALS, AND PRINCIPLES
PROVIDENCE SAINT JOHN’S PHASE II MASTER PLAN
FIGURE II-8: PRELIMINARY DESIGN CONCEPTS - PHASE II BUILDINGS ALONG SANTA MONICA BOULEVARD Ground-level view along Santa Monica Boulevard looking west with the West Ambulatory & Acute Care Building (2C) on the right (north of Santa Monica Boulevard), the West Ambulatory Care & Research Building (S3) and the Education & Conference Center and East Ambulatory Care & Research Building (S4) on the left (south of Santa Monica Boulevard), and a possible Pedestrian Connection over Santa Monica Boulevard. To the west of the new West Ambulatory Care & Research Building (S3) along the south side of Santa Monica Boulevard, is the existing 2020 Santa Monica Boulevard medical building (not a part of Phase II). * This preliminary rendering is intended to provide a general idea of potential building and associated open space design. All designs subject to change.

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Packet Pg. 503 Attachment: Attachment D Providence Phase Two Master Plan (Council March 2022) (4853 : Providence Saint John's Development Agreement DRAFT 2022 23
II. VISION, GOALS, AND PRINCIPLES
FIGURE II-9: PRELIMINARY DESIGN CONCEPTS - SAINT JOHN’S SQUARE Ground-level view from Saint John’s Square looking towards the North Campus, with the Education & Conference Center and East Ambulatory Care & Research Building (S4) in the right foreground and the East Ambulatory & Acute Care Building (2D/E) across Santa Monica Boulevard to the east of the existing Phase I Howard Keck Diagnostic & Treatment Center (Phase I). * This preliminary rendering is intended to provide a general idea of potential building and associated open space design. All designs subject to change.

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Packet Pg. 504 Attachment: Attachment D Providence Phase Two Master Plan (Council March 2022) (4853 : Providence Saint John's Development Agreement 24 II. VISION, GOALS, AND PRINCIPLES
PROVIDENCE SAINT JOHN’S PHASE II MASTER PLAN
FIGURE II-10: PRELIMINARY DESIGN CONCEPTS - INTERIOR EDUCATION & CONFERENCE CENTER AND EAST AMBULATORY CARE & RESEARCH BUILDING Ground-level view from the lobby of the Education & Conference Center and East Ambulatory Care & Research Building (S4) looking north across Saint John’s Square towards the existing Phase I Howard Keck Diagnostic & Treatment Center. * This preliminary rendering is intended to provide a general idea of potential building and associated open space design. All designs subject to change.

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Packet Pg. 505 Attachment: Attachment D Providence Phase Two Master Plan (Council March 2022) (4853 : Providence Saint John's Development Agreement III.

DEVELOPMENT

STANDARDS

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Packet Pg. 506 Attachment: Attachment D Providence Phase Two Master Plan (Council March 2022) (4853 : Providence Saint John's Development Agreement III. DEVELOPMENT STANDARDS, PROGRAM AND DESIGN
26 PROVIDENCE SAINT JOHN’S PHASE II MASTER PLAN
A. PLAN OVERVIEW
This Chapter establishes the development standards that guide development throughout the implementation of this Master Plan. These regulations are consistent with the vision, program goals and urban planning principles discussed in Chapter II, Vision, Goals, and Principles. An overview of the Phase II buildings, circulation, and significant open space improvements are shown on Figure III-1 and further described in Table III-1. As depicted on Figure III-1, Phase II Sites with Conceptual Buildings, proposed development on the north campus is identified with a “2” by approximate site location, proposed development on the south campus is identified with a “S.” Implementation of this Phase II Master Plan contemplates demolition or removal of the existing buildings and surface parking lots summarized on Table I-1, Existing Conditions - Phase II Development Sites, in accordance with the DA.

West Ambulatory & Acute Care Building
East Ambulatory & Acute Care Building
20th Street Medical Building
Child and Family Development Center
Multifamily Housing
West Ambulatory Care & Research Building
Education & Conference Center and East Ambulatory
Care & Research Building
S5 Visitor Accommodations
2C
2I
S1
S2
S3
S4
2D/E
FIGURE III-1: PHASE II SITES WITH CONCEPTUAL BUILDINGS
2C
2D/E
2I
S1
S2
S3
S4
S5
Mulin Plaza
NOTE:

Figure depicts conceptual ground-level building footprints demonstrating implementation of the Development Standards provided in Chapter III, building design is subject to change

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Packet Pg. 507 Attachment: Attachment D Providence Phase Two Master Plan (Council March 2022) (4853 : Providence Saint John's Development Agreement DRAFT 2022 27
III. DEVELOPMENT STANDARDS, PROGRAM AND DESIGN
B. PERMITTED USES
A variety of medical and non-medical uses are permitted for Phase II Development Sites. The following descriptions define the permitted uses identified by Development Site in Table III1, Phase II Vested Uses and Development Rights by Site. For any use not identified in Table III-1 or described below and in cases of uncertainty the Community Development Director has the authority to determine whether an undefined use shall be permitted.

B.1 Accessory Uses
Accessory uses shall consist of those accessory uses
determined by the applicable City decision maker (Community Development Director (or his/her designee) or Planning
Commission (or City Council on appeal)) to be incidental and subordinate to the primary Permitted Uses authorized in this Section III-B. In the event the applicable City decision maker approves an accessory use for a Phase II Development Site, the Floor Area for such accessory use shall be deducted from the Floor Area associated with the related primary Permitted Use for that Phase II Development Site.

B.2 Child & Family Development Center
The Child & Family Development Center use shall include mental health, educational and outreach facilities and services to children and families. Saint John’s anticipates that such services may include crisis intervention programs, specialized programs for children with developmental disabilities, outpatient mental health programs, educational therapy, therapeutic preschool and tutoring services and youth development projects. The Child & Family Development Center may also include clinical space, ancillary meeting rooms and administrative offices for health care professionals and employees working at the Child & Family Development Center.

B.3 Childcare/ Day Care
Childcare uses shall consist of day care, childcare or preschool nursery services.

B.4 Education & Conference Center
The Education & Conference Center shall consist of one or more facilities in which the following uses are permitted: (i) meetings, conferences, seminars, workshops and education and training sessions for health care professionals, (ii) lectures, seminars, meetings and programs for the general community on health care-related issues, (iii) advanced telecommunication technologies to provide communication linkages between
the campus property and other health care facilities and educational institutions, (iv) broadcast facilities designed to disseminate medical and health care information to health care professionals and the general public, (v) meetings of non-profit community-based organizations and (vi) meetings of groups and organizations related to Saint John’s, such as the Board of Trustees of the Saint John’s Health Center Foundation, the Irene Dunne Guild, and employees of Saint John’s and affiliated entities. The Center shall not be utilized for trade and consumer shows or exhibitions, or for industry or business meetings, that are unrelated to health care. The Education & Conference Center may include classrooms, auditoriums, meeting rooms, reference libraries for print and multimedia, broadcast facilities and administrative offices for health care professionals and employees working at the Education & Conference Center, provided that the broadcast facilities in the facility do not exceed an aggregate of 5,000 square feet. The Education & Conference Center shall be operated throughout the term of the DA on an integrated and coordinated basis with other health care services provided on the campus property.

B.5 Health & Wellness Center
A Health & Wellness Center shall be a facility that focuses on lifestyle management for individuals through the prevention of illness and promotion of wellness. Integral elements of the facility are programs and facilities for exercise, nutrition, physical therapy and rehabilitation, cardiac rehabilitation and related prevention-oriented and rehabilitative services. Ancillary uses within a Health & Wellness Center that are available to persons using the facility may include a snack and juice bar, a retail shop featuring exercise apparel and related items and comparable uses. The facility may also include administrative offices for health care professionals and employees working at the Health & Wellness Center.

B.6 Health-Related Services
Health Related uses shall include those uses identified in Appendix A and other uses that are determined by the Community Development Director to be similar to the uses so identified (“Similar Uses”) and no other uses. Similar Uses may include new health-related services and retail uses based upon advancements in health care.

B.7 Hospital/Health Care Uses
Hospital/Health Care Uses include without limitation, those specific uses listed in Appendix B.

B.8 Internal Pedestrian Connections
Internal pedestrian connections are above and/or below grade connections that may be located (a) above-grade between buildings located on Site S3 and S4 (in addition to the belowgrade subterranean parking that is connected throughout the south campus), (b) above and/or below-grade between Site 2C and Phase I buildings and (c) above and/or below-grade between Site 2D/E and Phase I buildings. These connections are discussed in Section E, Mobility Plan and are shown on Figure III-12. Nothing herein shall be deemed as a vested right to any real property interest over or under the City’s Santa Monica Boulevard public right-of way without a separate grant of approval by the City, which may be granted in the City’s sole and absolute discretion in the form of an easement agreement or equivalent grant of property interest over or under a public right-of-way.

B.9 Medical Office
Medical Office uses shall consist of offices developed and utilized for “medical use” as defined in the 2022 SMMC.

B.10 Medical Research Facilities
Medical Research Facilities shall consist of medical
laboratory and research facilities. Such facilities may include, without limitation, the research activities of the John Wayne Cancer Institute, the Saint John’s Heart Institute and other comparable medical laboratory and research endeavors. The Medical Research Facilities may also include clinic space and administrative and medical offices for health care professionals and employees working at the Medical Research Facilities.

B.11 Multifamily Housing
Multifamily housing shall consist of rental housing
units, including units that satisfy the City’s inclusionary housing requirements.

B.12 Neighborhood Commercial
Neighborhood Commercial uses shall consist of commercial uses that are permitted uses in the Neighborhood Commercial Zoning District as of the Phase II Master Plan’s effective date.

Other uses may be permitted that are similar to, consistent with, and not more disruptive than permitted uses in the Neighborhood Commercial District, as determined by the
Community Development Director.

B.13 Parking
Parking may be located in and on Phase II Development Sites, provided that no above-grade parking (exclusive of entry/exit driveways) on the ground floor of any Phase II Building shall be located within seventy-five (75) feet of Santa Monica Boulevard or Broadway.

B.14 Restaurants
Restaurants shall consist of Restaurant, Full-Service or Restaurant, Limited-Service and Take-Out as defined in 2022 SMMC Section 9.51.030(B)(8)(b) and (c) respectively, with Outdoor Dining and Seating Area as defined in 2022 SMMC Section 9.51.030(B)(8)(e). No separate parking structure or separate surface parking area shall be provided for any Restaurant on the campus property. The sale of alcoholic beverages may be allowed in Restaurants on the campus
property, provided that: (i) the sale of alcoholic beverages is incidental to the sale of food and (ii) the required City permit(s) are obtained pursuant to 2022 SMMC Section 9.31.040.

B.15 Visitor Accommodations
Visitor Accommodations shall consist of overnight visitor accommodations provided for occupancy exclusively by (i) inpatients and outpatients of other facilities located on the campus property and their family members, (ii) visiting health care professionals to the campus property and (iii) participants in health care conferences and seminars located on the
campus property. Saint John’s shall not market the availability of units in the Visitor Accommodations to the general public

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28 PROVIDENCE SAINT JOHN’S PHASE II MASTER PLAN
TABLE III-1: PHASE II VESTED USES AND DEVELOPMENT RIGHTS BY SITE Site/ Master Plan Building Name Vested Uses by Site1&3 Vested Building Floor Area2 Vested Height4 S1 Child & Family
Development Center
Child & Family Development Center 34,500 sf6 47 feet
Day Care
S2 Multifamily Housing Multifamily Housing Min. 10 units / 2.5 FAR5 36 feet Restaurant or Neighborhood Commercial Uses
S3 West Ambulatory Care &
Research Building
Hospital/Health Care 123,000 sf 89 feet
Medical Research Facilities
Health & Wellness Center
Health-Related Services/Restaurant or Neighborhood
Commercial Uses
S4 Education & Conference
Center and East Ambulatory
Care & Research Building
Education & Conference Center 199,000 sf (includes sf for overhead connection between S3 and S4)
105 feet
Hospital/Health Care
Health & Wellness Center
Medical Research Facilities
Health-Related Services/Restaurant or Neighborhood
Commercial Uses
S5 Visitor Accommodations Visitor Accommodations 2.5 FAR5 73 feet Multifamily Housing
Saint John’s Café Restaurant or Neighborhood Commercial Uses 900 sf 17 feet 2C West Ambulatory & Acute
Care Building
Hospital/Health Care 123,350 sf above-grade
(including 7,250 sf of pedestrian connections to Phase I 6,150 sf below-grade
(including 2,650 sf of pedestrian connections to Phase I) 95 feet
Medical Research Facilities
Health & Wellness Center
Internal Pedestrian Connections to Phase I
Health-Related Services/Restaurant or Neighborhood
Commercial Uses
2D/E East Ambulatory & Acute
Care Building
Hospital/Health Care 65,800 sf above-grade
(including 3,300 sf of pedestrian connections to Phase I) 16,400 sf below-grade
(including 400 sf of pedestrian connections to Phase I) 75 feet
Medical Research Facilities
Health & Wellness Center
Internal Pedestrian Connections to Phase I
Health-Related Services/Restaurant or Neighborhood
Commercial Uses
2I 20th Street Medical Building Medical Office 73,300 sf 60 feet Medical Research Facilities
Hospital/Health Care
Health & Wellness Center
Child & Family Development Center
Health-Related Services/Restaurant or Neighborhood
Commercial Uses
Above- Grade Parking and Vehicle Circulation
Mullin Plaza Café Restaurant or Neighborhood Commercial Uses 1,500 sf 17 feet NOTES:

1. The the vested floor area/units per use are subject to the overall maximum floor areas/ units per Vested Use in accordance with themThird Amendment to the DA as provided in Table III-2.

2. Floor area has the meaning as definded in 2022 SMMC § 9.04.080. For some buildings, the sum of the maximum floor areas for the Vested Uses that may occur within the building exceeds that overall building’s floor area in order to allow some flexibility for establishing the eventual location and the not-to-exceed amount of certain Vested Uses within the Phase II buildings.

3. In accordance with Section B, Permitted Uses, subterranean parking is a permitted use for all Phase II Development Sites and is not floor area per 2022 SMMC § 9.04.080.

4. Vested heights for the Phase II buildings are based upon the Average Natural Grade (ANG) calculations for each Phase II Development Site shown in Table III-3. The City and Providence Saint John’s agree that the ANG calculations in Table III-3 will serve as the basis for all height calculations for the Phase II Development Program and that the 2022 SMMC’s regulations pertaining to the calculation of ANG will not apply to the Phase II Development program to the extent that they differ from those in the tables above.

5. City to evaulate if further environmental review is required for multifamily housing above 10 units on Site S2 or any Campus Property per the DA.

6. 2.5 FAR for housing if Daycare is continued on North Campus, in lieu of Child and Family Development Center as a permitted use.

TABLE III-2: PHASE II VESTED USES
Use2&3 Square Feet/ Units
Hospital/Health Care 404,000 sq ft
Medical Office 50,000 sq ft
Medical Research Facilities 140,000 sq ft
Health & Wellness Center 90,000 sq ft
Education & Conference Center 70,000 sq ft
Child & Family Development Center 50,000 sq ft
Health Related Services 40,000 sq ft
Day Care 25,000 sq ft
Restaurants 10,000 sq ft
Neighborhood Commercial Uses 5,000 sq ft
Visitor Accommodations 38,000 sq ft / 34 units
Multifamily Housing Min. 10 units
TABLE III-3: AVERAGE NATURAL GRADE (ANG)
Site ANG4
S1 148.55 ft
S2 149.97 ft
S3 148.55 ft
S4 and Saint John’s Cafe 150.06 ft
S5 150.05 ft
2C 156.84 ft
2D/E and Mullin Plaza Cafe 154.76 ft
2I 155.05 ft

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Packet Pg. 509 Attachment: Attachment D Providence Phase Two Master Plan (Council March 2022) (4853 : Providence Saint John's Development Agreement DRAFT 2022 29
III. DEVELOPMENT STANDARDS, PROGRAM AND DESIGN
TABLE III-4: HEIGHT EXCEPTIONS
Phase II Building Aggregate Coverage of Projections
West Ambulatory & Acute Care Building (2C) 50% of roof area East Ambulatory & Acute Care Building (2D/E) 55% of roof area 20th Street Medical Building (2I) 50% of roof area
West Ambulatory Care & Research Building (S3) 60% of roof area Education & Conference Center and East
Ambulatory Care & Research Building (S4) 50% of roof area Visitor Housing (S5) 50% of roof area
Note: In accordance with 2022 SMMC Section 9.21.060(A), the above limitations on total aggregate coverage of projections shall not apply to solar energy systems.

Allowed Projections Above Height Limits
Structure Maximum Aggregate Coverage of
Building’s Roof Area (%)
Maximum Vertical
Projection (ft.)
Above the Height Limit
Skylights
Child & Family Development Center (S1) No limit (as per 2022 SMMC Table 9.21.060) 5 ft above the roofline
Ventilating fans, water tanks, cooling towers, or other equipment required to operate and maintain a building, along with screening of such equipment required by SMMC Section 9.21.140, Screening West Ambulatory & Acute Care
Building (2C)
Total area enclosed by all screening may
not exceed 50% 15 ft.

East Ambulatory & Acute Care Building (2D/E) Total area enclosed by all screening may not exceed 50% 15 ft.
20th Street Medical Building (2I) Total area enclosed by all screening may not exceed 45% 15 ft.

West Ambulatory Care & Research Building (S3) Total area enclosed by all screening may not exceed 60%
15 ft., except 30 ft. for an area up
to 200 sf.

Education & Conference Center and
East Ambulatory Care & Research Building (S4)
Total area enclosed by all screening may
not exceed 45%
15 ft., except 30 ft. for an area up
to 200 sf.

Visitor Housing (S5) Total area enclosed by all screening may not exceed 45%
12 ft. (as per 2022 SMMC
Table 9.21.060)
NOTE:

Projections above the Phase II buildings heights not established in this table shall be governed by 2022 SMMC Section 9.21.060 nor shall units be available to the general public. Saint John’s may retain a third-party to operate the Visitor Accommodations.

Visitor Accommodations is a permitted use originally approved in the 1998 Development Agreement in acknowledgement of the various visitors to Saint John’s campus that may require overnight accommodations. As Visitor Accommodations is
located on Saint John’s campus and is not available to the general public, it does not fit squarely into any of the use classifications listed in the 2022 SMMC (e.g. it is not a “multipleunit dwelling” per 2022 SMMC Section 9.51.020(A)(1)(d), “group residential” per 2022 SMMC Section 9.51.020(A)(1)(e), “corporate housing” per 2022 SMMC Section 9.51.020(A)(2), nor a type of “lodging” per 2022 SMMC Section 9.51.030(B) (15), etc.). This Section B.15 contains all requirements and limitations on the Visitor Accommodations use and this use shall not be subject to any other use/rental requirements in the 2022 SMMC including without limitation: restrictions on income levels of the occupants, bedroom/unit mix requirements, amenities (including furnishings), length of stay, principal place of residency, tenant relocation, good cause eviction, and transient occupancy tax.

B.16 Other Uses
Any other uses that are designated as permitted uses for the Phase II Development Sites by the SMMC in effect at the time the use is established that are similar to, consistent with, and not more disruptive than the Phase II Permitted Uses described above.

C. DEVELOPMENT STANDARDS
Development standards control height, setbacks, building separation and other related regulations concerning the redevelopment of the Phase II Development Sites.

C.1 Height
Vested heights in Table III-1 are based upon the Average Natural Grade (ANG) for each Phase II site as established in Table III-3.

The ANGs for each Phase II site govern all future development under the Phase II Master Plan and supersede the 2022
SMMC calculation for ANG (2022 SMMC Section 9.04.050(A) (1)). Permitted projections above the permitted heights are discussed in Section C.1.1, Height Exceptions, below.

C.1.1 Height Exceptions
Except as provided in Table III-4, Height Exceptions, permitted projections above Phase II permitted height limits are per 2022 SMMC Section 9.21.060. The total aggregate coverage of
projections above Phase II building heights established in Table III-1 shall not exceed 30% of a roof’s area, except as provided in Table III-4, Height Exceptions.

C.2 Building Separation, Setbacks and Stepbacks
Building placement will play an important part in creating character and a sense of place for the Saint John’s Campus.

Setback standards are required to provide areas for landscaping and a buffer from street activity. Standards for ground level setbacks and building separation are provided in Tables III-5 and III-6 and are also depicted on Figure III-2.

Upper-level stepback requirements are specified in Figure III-3 and Table III-7.

Minimum open space requirements are provided in Section D.

C.2.1 Projections into Required Setbacks and Open Space The following projections into required setbacks and open space areas are allowed in addition to those specified in 2022 SMMC Section 9.21.110:
a. Sites S3 and 2C: if the City approves a pedestrian connection across Santa Monica Boulevard then structural columns to support such pedestrian connection may be needed within setback areas.
b. All sites: Intake vents for any subterranean garage.

C.3 Other Site Regulations
C.3.1 Unexcavated Yards Adjacent to Residential Parcels Providence Saint John’s Phase II Developments will comply with the unexcavated yards provision in 2022 SMMC Section

9.21.190, except that the subterranean parking garage beneath Sites S4 and S5 is required to have a 7.5 foot unexcavated buffer adjacent to the property line adjacent to the property located at 1440 23rd Street.

C.4 Resource Recovery and Recycling
The minimum sizes of the Resource and Recycling areas for each Phase II Development are specified in Table III-8. Except for the S2 site, the resource recovery and recycling standards in 2022 SMMC Section 9.21.130 or successor thereto shall not apply given Providence Saint John’s unique refuse and recycling needs and that the health center’s refuse and recycling is handled through private firms rather than the City. If a Phase II site elects to use City refuse and recycling services then the standards in 2022 SMMC Section 9.21.130 shall be met.

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Packet Pg. 510 Attachment: Attachment D Providence Phase Two Master Plan (Council March 2022) (4853 : Providence Saint John's Development Agreement III. DEVELOPMENT STANDARDS, PROGRAM AND DESIGN
30 PROVIDENCE SAINT JOHN’S PHASE II MASTER PLAN
TABLE III-5: GROUND LEVEL BUILDING SEPARATION STANDARDS FIGURE III-2: GROUND-LEVEL BUILDING SEPARATION AND SETBACK REQUIREMENTS Map
Location Requirement

1. 20’ minimum separation from the north side of the building located at 2001 Santa Monica Boulevard to 2I building

2. 20’ minimum separation from the west side of the Parking Structure for 2001 and 2021 Santa Monica Boulevard to 2I building

3. 20’ minimum separation from the south side of the building located at 1301 20th Street to 2I building

4. 20’ minimum separation from the east side of the parking structure for 2001 and 2021 Santa Monica Boulevard to 2C building

5. 40’ minimum separation from the east side of the south facade of the existing CSS building to 2D/E building NOTE:

See Figure III-2 for building separation by map location.

TABLE III-6: GROUND LEVEL SETBACK REQUIREMENTS BY STREET

FRONTAGE OR PROPERTY LINE
Street Setback Distance from Street or
Property Line
20th Street 6 ft
North of Santa Monica Boulevard 6 ft
South of Santa Monica Boulevard 6ft
23rd Street 20 ft
Broadway 3 ft
Site S2 and 1440 23rd Street
shared property line 20 ft
NOTES:

See Figure III-2.
*See Figure III-7 for Saint John’s Square Open Space Requirements.

Requirements for the East and West Diveways and 20th Place are provided in Chapter III, Section E, Mobility Plan, general dimensions are provided on Fiture III-2 to demonstrate implementation of the setbacks in conjunction with the Mobility Plan.

NOTE:

Figure depicts conceptual roof-top building footprints demonstrating implementation of the Development Standards provided in Chapter III, building design is subject to change

1. 3.

2. 4. 5.
1301 20th Street
Parking for 2001 and
2021 Santa Monica Blvd
CSS Building (Phase I)
2001 Santa Monica Blvd.
*

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Packet Pg. 511 Attachment: Attachment D Providence Phase Two Master Plan (Council March 2022) (4853 : Providence Saint John's Development Agreement DRAFT 2022 31
III. DEVELOPMENT STANDARDS, PROGRAM AND DESIGN
FIGURE III-3: UPPER-LEVEL STEPBACK REQUIREMENTS TABLE III-7: UPPER LEVEL STEPBACK REQUIREMENT BY STREET Adjacent Street Min. Avg. Upper Level
Stepback from Property Line
20th Street 9 ft
Santa Monica Boulevard 7 ft
23rd Street 21 ft
Broadway 6 ft
TABLE III-8: RESOURCE AND RECYCLING AREA DIMENSIONS
Minimum Resource and Recycling Room Dimensions
Building Minimum Room Dimensions
Child & Family Development Center (S1) 28’ x 12’-6”
Multifamily Housing (S2) 21’ x 14’ as per 2022 SMMC Table 9.21.130.A West Ambulatory Care & Research Building (S3) 28’ x 20’ Education & Conference Center and East
Ambulatory Care & Research Building (S4) 28’ x 28’
Visitor Housing (S5) 28’ x 12’-6”
Saint John’s Café None. Refuse and recycling transported to S4 daily.

West Ambulatory & Acute Care Building (2C) 28’ x 20’
East Ambulatory & Acute Care Building (2D/E) 28’ x 12’-6” 20th Street Medical Building (2I) 28’ x 20’
Mullin Plaza Café None. Refuse and recycling transported to 2D/E daily.

NOTE:

Figure depicts conceptual roof-top building footprints
demonstrating implementation of the Development Standards provided in Chapter III, building design is subject to change

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Packet Pg. 512 Attachment: Attachment D Providence Phase Two Master Plan (Council March 2022) (4853 : Providence Saint John's Development Agreement III. DEVELOPMENT STANDARDS, PROGRAM AND DESIGN
32 PROVIDENCE SAINT JOHN’S PHASE II MASTER PLAN
D. OPEN SPACE STANDARDS
As described throughout this Chapter, the Phase II Master Plan includes new open spaces on both the south campus and north campus. These open spaces enhance the pedestrian
experience on and around the campus, allow opportunities for outdoor exercise and wellness, and provide gathering areas for Providence Saint John’s employees, patients, and visitors as well as area residents and employees. Figure III-4 shows the various Phase II ground-level open space areas.

D.1 Publicly-Accessible Open Spaces
D.1.1 Locations and Sizes
Many of the Phase II open spaces are publicly-accessible.

Figure III-5 depicts the approximate locations of the publiclyaccessible open spaces. The significant Phase II publiclyaccessible open spaces are subject to the requirements in Table III-9. The publicly-accessible open spaces will be governed by the regulations included in the Development Agreement.

A. Minor Modifications
The Planning Commission or Architectural Review Board, as applicable, may approve modifications or reductions to one or more of the publicly-accessible open spaces upon making a finding that the particular publicly-accessible open space supports an activated pedestrian ground-level through design creativity/innovation and/or the integration of features or amenities for pedestrians.

D.1.2
24/7 Pedestrian Connections
In accordance with the Development Agreement and as shown on Figure III-6, three 24/7 Pedestrian Connections connecting Santa Monica Boulevard to Broadway (or 21st Street) through the South Campus are provided as part of Phase II. The 24/7 Pedestrian Connections will have a minimum of 5 feet clear walking area. The west 24/7 Pedestrian Connection is provided along the sidewalk on the east side of 20th Place and South Campus West Driveway as part of the S1 and S3 developments.

The middle 24/7 Pedestrian Connection is provided on the vacated portion of 21st Street once the northern portion of 21st Street is vacated. The east 24/7 Pedestrian Connection is provided along the west side of Southeast Driveway, Service Access Road and South Campus East Driveway sidewalks as part of the S4 development. The 24/7 Pedestrian Connections are further governed by regulations in the Development
Agreement.

D.2 South Campus Open Space
In accordance with the Development Agreement, a minimum of 35% ground-level open space shall be provided on the south campus. In addition to the ground level open space, private open space areas may be provided on upper level roof decks of some Phase II buildings to provide additional opportunities for open air gathering (these areas do not count toward the 35% South Campus open space requirement and are not publiclyaccessible).

D.2.1
Saint John’s Square Urban Design Standards
Figure III-7 shows Saint John’s Square and the adjacent urban design features that contribute to the pedestrian-oriented design along Santa Monica Boulevard. The minimum requirements for these areas are provided in Table III-10.

TABLE III-9: STANDARDS FOR SIGNIFICANT

PUBLICLY-ACCESSIBLE OPEN SPACE
Development Site Minimum Size
Saint John’s
Square (Site S4)
16,500 sf (Saint John’s Café and
an elevator to the parking garage
may be located in this area)
Sun Garden (Site S5) 12,000 sf
South Garden (Site S5) 7,000 sf
Mullin Plaza (extension
onto Site 2D/E)
23,000 sf Total
[Existing 17,700 sf + New 5,300 sf]
(Mullin Plaza Café may be located
in this area)
FIGURE III-4: PHASE II OPEN SPACE
NOTE:

Figure depicts conceptual ground-level building footprints demonstrating implementation of the Development Standards provided in Chapter III, building design and location of open space are subject to change

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III. DEVELOPMENT STANDARDS, PROGRAM AND DESIGN
FIGURE III-5: PHASE II GROUND LEVEL PUBLICLY-ACCESSIBLE OPEN SPACE NOTE:

FIGURE III-6: AREAS DESIGNATED FOR 24/7 PEDESTRIAN ACCESS THROUGH SOUTH CAMPUS Figure depicts conceptual ground-level and roof-top building footprints demonstrating implementation of the Development Standards provided in Chapter III, building design is subject to change 24/7 Pedestrian Connection
(Public Sidewalk per DA)
24/7 Pedestrian Connection
(Existing Public Sidewalk)
24/7 Pedestrian Connection
(Publicly-Accessible Connection)
NOTE:

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34 PROVIDENCE SAINT JOHN’S PHASE II MASTER PLAN
(E) Santa Monica Blvd.

Residential
S4
S4
S3
140’ min.
100’ min.
5’ min.
additional
open space
at ground
5’ min.
additional
open space
at ground
“open to sky” open space “open to sky” open space
0 50’ 100’
Legend
Potential Footprint of Upper Levels
N
FIGURE III-7: SAINT JOHN’S SQUARE STANDARDS
NOTE:

Outdoor Pedestrian
Connection
15’ min. width
12’ min. vertical
clearance
A.

C.
(E) Santa Monica Blvd.

Residential
S4
S4
S3 Outdoor Pedestrian
Connection
15’ min. width
12’ min. vertical
clearance
*
*
Outdoor
Pedestrian
Connection
20’ min. width
14’ min. vertical
clearance
A.

C.
*
*
0 50’ 100’
Legend
*
Potential Footprint of Upper Levels
Ground Level Entrance
See B. and D. in Table
Locations shown are not final, but are
provided to demonstrate compliance
with the standards in Table
N
TABLE III-10: SAINT JOHN’S SQUARE DEVELOPMENT STANDARDS General Standards

1. Saint John’s Square’s “open to the sky” area shall be a minimum of 100’ from the property line along Santa Monica Boulevard to the south/S4 building for a minimum of 140’ east-west between the S3 building and eastern portion of the S4 building as shown on Figure III-7. At the ground level and consistent with the ground level setbacks also specified in Figure III-7, a minimum of 5’ of additional publicly-accessible open space both west and east of Saint John’s Square’s is not required to be “open to sky”. The other ground level setback area may be covered and/or included as an arcade at building’s ground level with building columns located in this area.

Note: an elevator to the parking garage and/or intake vents for the parking garage may be located in this area.

2. Additional Pedestrian Oriented Design Standards - Each letter below corresponds to Figure III-7.

West of Saint John’s Square/S3 Site Pedestrian Oriented Design A. Minimum volume of opening below S3/S4
above-grade connection
20’ width (east-west)
14’ minimum clear from grade to bottom of floor above
B. S3 Pedestrian Entrance Minimum of 1 pedestrian entrance to S3 building from Santa Monica Boulevard/ Saint John’s Square
East of Saint John’s Square/S4 Site Pedestrian Oriented Design C. Ground level publicly-accessible
connection through S4 building/footprint
between South Campus East Driveway and
Saint John’s Square
15’ minimum width (north-south)
12’ minimum clear from grade to bottom of floor above
D. S4 Pedestrian Entrances Minimum of 1 pedestrian entrance to east portion of S4 building from Santa Monica Boulevard/Saint John’s Square.

Minimum of 1 pedestrian entrance to west portion of S4 building from Saint John’s Square.

Minimum of 1 pedestrian entrance to west portion of S4 building from Woodland Garden.

Outdoor
Pedestrian
Connection
20’ min. width
14’ min. vertical
clearance
Not to Scale
Potential Footprint of Upper Levels
See B and D in Table III-10.

Ground Level Building Entrance
Woodland Garden

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III. DEVELOPMENT STANDARDS, PROGRAM AND DESIGN
FIGURE III-8: SOUTH CAMPUS INTERIM OPEN SPACE CONDITIONS Vacated portion of 21st Street
Interim Landscape Buffer
Saint John’s Way 20th Place
21st Street
Broadway
South Campus West Driveway
D.2.2Interim Conditions
The temporary conditions for the South Campus may be
implemented during build out of this long-term plan to
provide open space buffers and access during various stages of development. The requirements for implementation of
these areas are discussed below and are shown on Figure III-8. Additionally, application of each interim condition is demonstrated throughout the various stages of the two Phasing Plans provided in Chapter IV.
a. S3 and 21st Street
Once S3 is built and the requirements for vacation of 21st Street are met, an interim publicly-accessible open space area shall be provided along the northern portion of the street as depicted in Figure III-8. The vacated northern portion of 21st Street between Santa Monica Boulevard and the entrance to lot H will be improved with interim landscape and hardscape. This area will provide public access between Broadway and Santa Monica Boulevard as well as emergency vehicle access. The southern portion of 21st Street will continue to provide access to neighboring residential developments as well as Parking Lot H. The design of this interim landscape/hardscape shall be reviewed by the Architectural Review Board as part of its review of the S3 site. This interim condition shall be provided until development of S4 and Saint John’s Square commence.
b. S4 Landscape Buffer
If the existing Cancer Institute building is demolished prior to Site S4 construction commencing, an interim landscape and hardscape buffer area along Santa Monica Boulevard with a depth of at least 5 feet shall be provided. Figure III-8 illustrates the intended location of the planting buffer. Design for such interim landscape and hardscape area shall be subject to review and approval by the Community Development Director. The interim surface parking shall be screened from Santa Monica Boulevard with planting, berms, and/or fences as described in 2022 SMMC Section 9.28.120(K.2) with the screening being a minimum of 3 feet and a maximum of 3.5 feet in height pursuant to 2022 SMMC Section 9.28.120(K.1) unless alternative
screening is approved by the Community Development Director pursuant to 2022 SMMC Section 9.28.120(M). Except for
these specific screening and landscape or hardscape design requirements, the Community Development Director may
modify or waive otherwise applicable parking design and development standards (including those in 2022 SMMC
Section 9.28.120) and/or landscaping requirements (including those in 2022 SMMC Section 9.26.050) due to the interim nature of the construction staging or parking area. This interim condition shall be provided until development of S4 and Saint John’s Square commence.

D.3 Minor Modifications
Providence Saint John’s may request and the Planning
Commission or Architectural Review Board, as applicable, may approve modifications to location and layout of the south campus open spaces as part of the review process for individual Phase II Developments so long as the overall ground level open space on the south campus meets the 35 percent requirement.

D.4 Architectural Review of Phase II Open Space
The design and landscaping of each Phase II open space shall be subject to the approval of the Architectural Review Board during architectural review of each of the Phase II Developments.

Santa Monica Blvd
20th Street
Parking Lot H

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36 PROVIDENCE SAINT JOHN’S PHASE II MASTER PLAN
E. MOBILITY PLAN
This Phase II Master Plan includes mobility improvements on and around the Providence Saint John’s campus that will be implemented over time as part of the Phase II Development Program. The objective of the Phase II Master Plan with respect to mobility is to accommodate vehicular, bicycle and pedestrian circulation and parking access on Providence Saint John’s property and avoid impacts to and queuing on the City streets adjacent to the Providence Saint John’s campus. In this regard, priority for vehicular access to/from Providence Saint John’s is from Santa Monica Boulevard while Broadway is prioritized for bicycle access.

E.1 Vehicle Circulation Plan
A comprehensive new vehicle access and circulation plan has been developed for Saint John’s as provided on Figure III-9, Vehicle Circulation Plan. The Plan includes improvements to the north and south campus areas as described throughout the sections below.

E.2 Bicycle Circulation Plan
Bicycle circulation is provided on Figure III-10. Consistent with the City’s Bicycle Action Plan, Broadway has been maintained as the primary route for cyclists in this part of Santa Monica.

E.3 Pedestrian Circulation Plan
The sidewalk improvements throughout this section are designed to enhance pedestrian mobility for existing development and Phase II sites as depicted on Figure III-11 (the minimum dimensions for sidewalks detailed in this Chapter III are the required setbacks from the face of the curb to the building line and may include both walkways and other associated landscaping, areas for street trees or street furniture). The publicly-accessible open space areas encourage pedestrian use and are discussed throughout Section D, Open Space
Standards. Additionally, several above-grade or below-grade pedestrian connections are explored to increase connectivity between buildings and overall pedestrian circulation between the north and south campuses. Potential connections are shown on Figure III-12 and are described below.

FIGURE III-9: VEHICLE CIRCULATION PLAN
NOTES:

1. Figure depicts conceptual ground-level and roof-top building footprints demonstrating implementation of the Development Standards provided in Chapter III, building design and location of open space are subject to change.

2. See Figure III-30 for loading zones.
/or

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III. DEVELOPMENT STANDARDS, PROGRAM AND DESIGN
FIGURE III-10: BICYCLE CIRCULATION PLAN
NOTES:

2. Short and long term bicycle parking locations are approximate and subject to change. Actual locations will be determined with each planning application.
/Visitor Bicycle Parking

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38 PROVIDENCE SAINT JOHN’S PHASE II MASTER PLAN
FIGURE III-11: PROPOSED PEDESTRIAN CIRCULATION
NOTES:

1.Sidewalk includes pedestrian and landscape area, curb to the ground level building facade.

2. The proposed pedestrian pathways depicted are shown to demonstrate connectivity through the campus and are subject to change.

3. Figure depicts conceptual ground-level and roof-top building footprints demonstrating implementation of the Development Standards provided in Chapter III, building design and location of open space are subject to change.

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III. DEVELOPMENT STANDARDS, PROGRAM AND DESIGN
FIGURE III-12: POTENTIAL ABOVE AND BELOW GRADE BUILDING CONNECTIONS Above or Below Grade
Building Connection
Above Grade Building
Connection with Usable Sq Ft.

E.3.1Above- and Below-Grade Connections
Several above- and below-grade connections could be
implemented to enhance connectivity for the Phase I and Phase II sites. Square footages for the following connections that are vested are provided in Table III-1 . Other possible connections noted in this section are not vested or permitted by right and require additional City approval as noted below.
a. Pedestrian Connections to Existing Phase I CSS Building Two pedestrian connections between the East Ambulatory & Acute Care Building (2D/E) to the existing Phase I CSS Building are permitted.
i. One above-grade pedestrian connection is permitted
within Pedestrian Zone #3 (as shown on Figure III12). The permitted floor area for this above-grade pedestrian connection is 3,300 sf.
ii. One subterranean pedestrian connection up to 400
sf is permitted.

Three pedestrian connections connecting the West Ambulatory & Acute Care Building (2C) to the existing Phase I Keck Building are permitted.

1. One above-grade Pedestrian Connection is permitted within Pedestrian Zone #1 (as shown on Figure III-12).

2. A second above-grade Pedestrian Connection is permitted in Pedestrian Zone #2 (also shown on Figure III-12).
a. The total permitted floor area for these two Pedestrian Connections (1. and 2.) is 7,250 square feet, with the
permitted floor area for either Pedestrian Connection being 5,850 sf (subject to the cumulative permitted floor area of 7,250 sf).

3. A subterranean/semi-subterranean Pedestrian Connection connecting the West Ambulatory & Acute Care Building
(2C) to the existing Phase I Keck Building is also permitted.

Because of the grade change between these two buildings a portion of this Pedestrian Connection could be exposed and visible. The permitted floor area for this Pedestrian Connection is 2,650 sf.

Portions of these pedestrian connections could be constructed on and across Phase I land area and would require the removal of two existing one-story cinder block buildings currently located on the west side of the Phase I Keck Building and commonly referred to as the “technology docks.”
b. Sites S3 and 2C
An above-grade pedestrian connection over Santa Monica
Boulevard connecting the West Ambulatory Care & Research Building (S3) to the West Ambulatory & Acute Care Building (2C) could be proposed and further explored with the City.

If constructed the above grade pedestrian connections
should complement the connecting buildings (see Chapter II, Section E.1, Phase II Development Program and Conceptual Building Design).
c. S3 and S4
As identified on Figure III-12, an above-grade, two-level connection between the West Ambulatory Care & Research
Building (S3), and the Education & Conference Center, and the East Ambulatory Care & Research Building (S4) is permitted.

As the connection would be part of the S4 development, the floor area associated with this connection is included in the vested floor area for the Education & Conference Center and the East Ambulatory Care & Research Building (S4), see Table III-1, Phase II Vested Uses and Development Rights by Site. d. Subterranean Tunnel Connection
A vehicular subterranean tunnel beneath beneath Santa
Monica Boulevard connecting the parking garages for the East Ambulatory & Acute Care Building (2D/E) and the Education & Conference Center and East Ambulatory Care & Research Building (S4) could be proposed to allow for circulation between the two garages, subject to additional City approval.
e. S1/S3 and 2C Connection
Another vehicular subterranean tunnel connection could
be proposed beneath Santa Monica Boulevard connecting
the S1/S3 parking garage and the 2C parking garage to
provide additional campus connectivity. As with the abovegrade pedestrian connection over Santa Monica Boulevard, this element may either be considered as part of the S3 development or as part of the 2C development in accordance with the Phase II Phasing Plan (see Chapter IV) and will require additional City approval. NOTE: Figure depicts conceptual ground-level and roof-top building footprints demonstrating implementation of the Development Standards provided in Chapter III, building design and location of open space are subject to change.

Phase I CSS Building
Phase I Keck Building

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40 PROVIDENCE SAINT JOHN’S PHASE II MASTER PLAN
E.4 Street Sections
The following sections detail existing and new street (public) and driveway (private) improvements related to Phase II Master Plan circulation improvements for the North and South campus areas. The sequence for implementation of mobility improvements are provided in Chapter IV, Phasing Plan.

E.4.1 North Campus Access Improvements
As identified on Figure III- 13, Campus Street Network, improvements on the North Campus are intended to align
with the new driveways proposed for the South Campus and to support ingress and egress for existing and new buildings planned north of Santa Monica Boulevard.
a. Site 2I
As part of the development of the 20th Street Medical Building (2I), a driveway from 20th Street is planned to provide ingress and egress to the parking garage on Site 2I. The driveway access is approximately shown on Figure III-13, and is discussed further in Section E.4.4.b, below.
b. Mullin Plaza
As part of Phase II implementation, the Mullin Plaza driveways will be revised to align with the new south campus driveways with the ingress driveway ultimately being shifted to Site 2D/E and the egress driveway being re-routed through the 2C site to connect to the new Site 2C driveway. The valet loop will remain and be expanded to the east with the expansion of the Mullin Plaza ingress driveway. Although the existing Mullin Plaza egress driveway (at the intersection of 21st Street and Santa Monica Boulevard) will be closed for general vehicular access, a controlled access mechanism will be installed to allow emergency vehicle access.
c. Site 2C
A new driveway from Santa Monica Boulevard (aligning with the South Campus West Driveway) will be added to provide additional ingress and egress to Site 2C. Egress from the Mullin Plaza driveway will be re-routed through the 2C site to connect to the new driveway. The driveway will also allow through access for emergency vehicle access between Santa Monica Boulevard and Arizona Avenue via a controlled access mechanism that will be located on the north side of the new 2C driveway.
d. Site 2D/E
As part of Phase II implementation, a new driveway from Santa Monica Boulevard will be added on Site 2D/E (aligning with South Campus East Driveway) as part of the Mullin Plaza expansion. This new driveway will be for ingress only. Ultimately, the result will be that the two existing curb cuts on Santa Monica Boulevard -- one for the Mullin Plaza ingress driveway and one that currently serves as the Foundation building egress -- will be consolidated into one curb-cut for ingress only. The existing curb-cut on Site 2D/E along 23rd Street (which currently is ingress only into the Foundation building parking lot) will be shifted and will be for egress only and limited to right-turns.

Vacated portion of 21st Street
Mullin Plaza Driveway
South Campus West Driveway
Saint John’s Way
20th Place
Southeast Driveway
South Campus East Driveway
FIGURE III-13 CAMPUS STREET NETWORK
21st Street

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FIGURE 15.1(a):

South Campus West Driveway Section
FIGURE III-14: SOUTH CAMPUS WEST DRIVEWAY SECTION
FIGURE 15.1(b):

South Campus West Loading Zone
(Commercial Loading)
FIGURE 15.1(b):

South Campus West Loading Zone
(Commercial Loading)
FIGURE III-15: SOUTH CAMPUS WEST LOADING ZONE (COMMERCIAL LOADING) E.4.2 South Campus Access Improvements
This Phase II Master Plan cohesively connects the north and south campus through re-alignment of an intersection as well as a few new streets and driveways. New south campus streets include (1) a new southbound street on the west side of the south campus, tentatively called 20th Place, and (2) a new westbound street between 21st Street and 20th Place, tentatively called Saint John’s Way. These new streets and driveways are shown previously on Figures III-9 and III-13 and are described with street sections in this Section.
a. South Campus West Driveway
South Campus West Driveway is a new north-south connection that will run from Santa Monica Boulevard to the subterranean parking garage located on the west side of the south campus.

Santa Monica City CouncilMarch 22, 2022

Santa Monica City Council
March 22, 2022