City of Santa Monica
City Council Meeting
AGENDA
SUE HIMMELRICH
MAYOR
LANA NEGRETE KRISTIN MCCOWAN
COUNCILMEMBER MAYOR PRO TEM
GLEAM DAVIS PHIL BROCK
COUNCILMEMBER COUNCILMEMBER
CHRISTINE PARRA OSCAR DE LA TORRE
COUNCILMEMBER COUNCILMEMBER
DAVID WHITE
CITY MANAGER
JOSEPH LAWRENCE
INTERIM CITY ATTORNEY
DENISE ANDERSON-WARREN
CITY CLERK
STANDARDS OF BEHAVIOR THAT PROMOTE CIVILITY AT ALL PUBLIC MEETINGS:
• Treat everyone courteously; • Give open-minded consideration to all viewpoints; • Listen to others respectfully • Focus on the issues and avoid personalizing debate; • Exercise self-control • Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions
Meetings are broadcast live on CityTV cable channel 16 and on the internet at santamonica.gov. Cable television re-broadcasts air on Thursday and Saturday at 11:30 AM. The agenda will air on CityTV on Saturday and Sunday at 11:00 AM and 6:00 PM, and on Monday and Tuesday at 12:30 PM and 6:00 PM.
City of Santa Monica Generated: 4/12/2022 7:03 PM Page 2
RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS (Resolution No.11405 (CCS))
WAYS TO PROVIDE PUBLIC COMMENT
If you are interested in providing public comment at a City Council meeting, there are several ways to participate:
(1) Written public comment. In lieu of oral public comment, the public is strongly encouraged to submit written public comment on agenda items via email to [email protected]. Written public comment submitted before 12:00 pm on the day of the meeting will be available for online viewing. Please note the agenda item number in the subject line of your written comments. (2) Oral public comment. Persons wishing to address the City Council regarding items on the agenda must be present and submit their name and address (optional) to the City Clerk before the public hearing is opened for that item. Register to speak at the Speaker Kiosk prior to the meeting and throughout the meeting. Remarks from the public are limited to a total of 6 minutes per City Council meeting, with a maximum of 2 minutes and a minimum of one minute per item. Except for the author of the request, public comment on 12-items are limited to 1 minute. Except on Public Input, speakers may donate 2 minutes to another person who may speak for a total of 4 minutes on that item. Both the donor of time and the designated speaker must submit their cards in person together.
Oral public comment from any one individual is limited to a total of 6 minutes per City Council meeting, with a maximum of 2 minutes per agenda item; under some circumstances, Council may change the maximum to 1 minute per agenda item.
ORDER OF BUSINESS (may not be changed except by majority vote of the City Council.)
1. Closed Session.
2. Special Agenda Items (City Manager’s Report
Commendations, Presentations, etc.).
3. Consent Calendar (All items considered in one
motion unless removed by a City Councilmember for
discussion. Public comment shall be heard prior
to City Council discussion).
4. Study Session.
5. Continued Items.
6. Administrative Proceedings.
7. Ordinances:
• 1
st Reading
• 2
nd Reading
8. Staff Administrative Item.
9. Public Hearings.
10. Reports of Boards and Commissions.
11. Resolutions.
12. Written Communications (other than
Reports of Commission and Officers).
13. Councilmember Discussion Items.
14. Public Input (members of the public may
address the City Council only on items
not on the agenda, but within the subject
matter jurisdiction of the City)
Agendas and reports are accessible on the City's webpage at smgov.net/council/agendas. They are also available at the City Clerk's Office and in alternate formats upon request. For a free email subscription to the City Council Agendas, please contact the City Clerk’s Office at (310) 458-8211 or [email protected].
Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.
City of Santa Monica Generated: 4/12/2022 7:03 PM Page 3
AGENDAS
CITY OF SANTA MONICA
REGULAR AND SPECIAL JOINT MEETING
CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 250,
TUESDAY, APRIL 12, 2022
MEETING BEGINS AT 5:30 PM
WAYS TO PROVIDE REMOTE PUBLIC COMMENT:
Written public comment can be submitted via email to [email protected].
Written comments received prior to 12:00 pm on the day of the meeting will be available online. Please note the agenda item number in the subject line of your written comments.
The Santa Monica City Council meeting is experiencing technical difficulties. To listen to tonight's meeting, please call 415-466-7000 PIN: 4627113# or join online at https://primetime.bluejeans.com/a2m/live-event/eyezzppw.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council. In accordance with Charter section 615, the adoption of all ordinances and resolutions shall be by reading of title only unless a Councilmember present dissents.)
1. CLOSED SESSIONS
1.A. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9 (d)(1): Otto L.
Haselhoff v. City of Santa Monica – Los Angeles Superior Court, Case No. 19SMCV00850
1.B. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Jerry Vergara, et al. v. City of Santa Monica, et al., Los Angeles Superior Court, Case No. BC684705.
City of Santa Monica Generated: 4/12/2022 7:03 PM Page 4
1.C. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1):
Hartford Fire Insurance Co. et al v. City of Santa Monica, Los Angeles Superior Court, Case No. 20SMCV00745.
1.D. Public Employee Appointment: Title – City Attorney
1.E. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): JonesThomas v. City of Santa Monica, Case No. BC691476 - New Item Received 4/07/2022
1.F. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1):
Kristofer Gonzalez v. City of Santa Monica, U.S. District Court Case No. 2:20- CV-06947-RGK (AGR). - New Item Received 4/07/2022
1.G. Conference with Real Estate Negotiator pursuant to Government Code Section 54956.8: Property: 2828 Donald Douglas Loop North, Santa Monica, California Offices and Pilot Lounge Premises (~5,285 sq. ft.), Hangars #6, # 26, and #31 (~5,380 sq. ft.), Aircraft Main Ramp (~145,000 sq. ft.), Aircraft Overflow Ramp (~64,460 sq. ft.); and 3100 Donald Douglas Loop North, Santa Monica, California (“Fuel Farm”) (~3,820 sq. ft.) consisting of three 12,000 gallon and one 500 gallon underground storage tanks and associated systems and equipment; City Negotiators: Stelios Makrides, Chief Operations Officer/Airport Director; Owner of Record: City of Santa Monica; Persons to be negotiated with Atlantic SMO Holdings; Under negotiation: Ground Lease and Building Lease Terms. - New Item Received 4/07/2022
The following is the order of business for items to be heard no earlier than 6:30 p.m.
2. SPECIAL AGENDA ITEMS
2.A. City Manager Report
3. CONSENT CALENDAR
(All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)
3.A. Approval of Contract Modification with Kiewit Infrastructure West Company for the Operations Phase Guaranteed Maximum Price Amendment for the Sustainable Water Infrastructure Project
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a second Guaranteed Maximum Price amendment to Design-Build Agreement No. 10736 (CCS) in the amount not to exceed $4,827,058 (including $198,806 City contingency), with Kiewit Infrastructure West Co. This amendment will enable Kiewit to operate, maintain, and manage the Sustainable Water Infrastructure City of Santa Monica Generated: 4/12/2022 7:03 PM Page 5 Project facilities for two years and will result in a total contract amount not to exceed $97,300,548.
3.B. Authorization of Purchase Orders with Tymco Equipment Company, Arata Equipment Company, National Auto Fleet Group, and Velocity Truck Centers for Vehicle Purchases for the Public Works Department's Resource Recovery & Recycling Division
Recommended Action
Staff recommends that the City Council:
1. Authorize the Procurement Manager to issue a purchase order with Tymco Equipment Company for the purchase of two sweeper trucks for the Public Works Department. This recommended award is made as an exception to the competitive bidding process pursuant to Section 2.24.250(c) and is for a total amount not to exceed $615,859 with future year funding contingent on Council budget approval;
2. Authorize the Procurement Manager to issue a purchase order with Arata Equipment Company for the purchase of three side loader trucks for the Public Works Department. This recommended award is made as an exception to the competitive bidding process pursuant to Section 2.24.250(c) and is for a total amount not to exceed $1,592,754, with future year funding contingent on Council budget approval;
3. Authorize the Procurement Manager to issue a purchase order with National Auto Fleet Group for the purchase of two bin trucks for the Public Works Department. This recommended award is made as an exception to the competitive bidding process pursuant to Section 2.24.250(c) and is for a total amount not to exceed $155,918 with future year funding contingent on Council budget approval; and
4. Authorize the Procurement Manager to issue a purchase order with Velocity Truck Centers for the purchase of two front loader trucks for the Public Works Department. This recommended award is made as an exception to the competitive bidding process pursuant to Section 2.24.250(c) and is for a total amount not to exceed $819,300 with future year funding contingent on Council budget approval.
3.C. Award Request for Proposal and Enter Into Agreement with MentorAPM, LLC for an Enterprise Asset Management System
Recommended Action
Staff recommends that the City Council:
1. Award RFP# 2021-REQ-00090 to MentorAPM, LLC for an enterprise asset management system (EAMS) for the Public Works Department;
2. Authorize the City Manager to negotiate and execute an agreement with MentorAPM, LLC, in an amount not to exceed $763,000 over a five-year period, with future year funding contingent on Council budget approval.
3.D. Approval of Second Modification to Agreement 10813 (CCS) with The Superlative Group, Inc. for Evaluation and Analysis of Proposals Received in Response to RFP #300 Digital Wayfinding and Out-of-Home Advertising Kiosk Program
City of Santa Monica Generated: 4/12/2022 7:03 PM Page 6 Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a second modification to agreement #10813 (CCS) in the amount of $55,000 (including 10% contingency) with The Superlative Group, Inc. to provide consultation services for the Digital Wayfinding and Out-of-Home Advertising Program. This would result in an eight-year reinstated and amended agreement with a new total amount not to exceed $846,734, with future year funding contingent on Council budget approval.
3.E. Approval of Modification to Agreement with The Active Network Inc. for Recreation Management Software System
Recommended Action
Staff recommends that Council authorize the City Manager to negotiate and execute a fourth modification to agreement #10517 (CSD) in the amount of $100,000 with the Active Network Inc. to provide a cloud-based, hosted, recreation-management software system for the Community Services Department. The proposed modification would result in a 12-year amended agreement with a new total amount not to exceed $538,825, with future-year funding contingent on Council budget approval.
3.F. Award Bid #2476 for Construction and Observation Services for the 4th Street Enhancement Project - Phase II
Recommended Action
Staff Recommends that the City Council:
1. Award Bid #SP2476 to Access Pacific, Inc. for construction services for the 4 th Street Enhancement Project - Phase II for the Public Works Department;
2. Authorize the City Manager to negotiate and execute a contract with Access Pacific, Inc in an amount not to exceed $1,997,373 (including a $181,579 contingency);
3. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority;
4. Award Request for Proposals (RFP) #SP2476 to PSOMAS, to provide construction management, observation, and material testing services for the 4 th Street Enhancement Project - Phase II;
5. Authorize the City Manager to negotiate and execute a contract with PSOMAS in an amount not to exceed $310,513 (including a $28,228 contingency); and
6. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.
3.G. Approval of FY2021-23 Beach Maintenance Staffing Changes Recommended Action
Staff recommends that the City Council authorize deleting three vacant Custodian I positions and replacing them with three Maintenance Worker positions.
3.H. Adoption of a Resolution making AB 361 Findings Regarding Teleconference Meetings
Recommended Action
City of Santa Monica Generated: 4/12/2022 7:03 PM Page 7 Staff recommends that Council adopt a resolution making the findings required by AB 361 to continue teleconference meetings of the City Council and City Boards, Commissions, and Task Forces through May 12, 2022. . SPECIAL JOINT MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY . ROLL CALL
3.I. Adoption of Fiscal Year 2022-2023 Santa Monica Public Housing Authority Annual Plan
Recommended Action
Staff recommends that the Housing Authority Board:
1. Adopt the FY2022-2023 Santa Monica Housing Authority Annual Plan, provided as Attachment A.
2. Authorize the submission of the FY2021-2023 Annual Plan to the United States Department of Housing and Urban Development.
3.J. Approval of minutes for Housing Authority meeting - New Item Received 4/07/2022
Recommended Action
Staff recommends that the Housing Authority approve the minutes of the February 8, 2022 meeting.
. ADJOURNMENT OF SPECIAL JOINT MEETING
3.K. City Council - Regular Meeting - Mar 8, 2022 5:30 PM - New Item Received 4/07/2022
3.L. City Council - Special Meeting - Mar 22, 2022 4:30 PM - New Item Received 4/07/2022
3.M. City Council - Special Meeting - Mar 25, 2022 9:00 AM - New Item Received 4/07/2022
3.N. City Council - Special Meeting - Mar 29, 2022 5:30 PM - New Item Received 4/07/2022
4. STUDY SESSION
No items
5. CONTINUED ITEMS
5.A. Appeal of Planning Commission Approval of Conditional Use Permit and Minor Modification for Expansion of Carlthorp School, 438 San Vicente Blvd (CONTINUED FROM 3/15/2022) - Item will not be heard at this meeting.
City of Santa Monica Generated: 4/12/2022 7:03 PM Page 8 Recommended Action
Staff recommends the City Council:
1. Deny Appeal 20ENT-0275 and approve Conditional Use Permit 19ENT-0250 and Minor Modification 20ENT-0066 for a 7,187 square foot expansion to the Carlthorp School, rooftop playcourt, and 0.29% increase to the allowable ground floor parcel coverage, based upon the findings and analysis outlined in this report.
2. Adopt the CEQA Findings in this Staff Report under “Compliance with California Environmental Quality Act.”
6. ADMINISTRATIVE PROCEEDINGS
No items
7. ORDINANCES
(Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption.)
7.A. Introduction and Adoption of an Emergency Interim Zoning Ordinance to Extend Interim Zoning Regulations Amending Santa Monica Municipal Code Chapter 9.39 and Section 9.40.020 to Increase Thresholds for Review of One Hundred Percent Affordable Housing Projects and Certain Tier 2 Housing Projects Subject to the Housing Accountability Act by Administrative Approval Recommended Action
Staff recommends that the City Council introduce and adopt an Emergency Interim Zoning Ordinance to extend interim regulations established by Emergency Interim Zoning Ordinance Number 2633 (CCS) and amended and extended by Emergency Interim Zoning Ordinance Numbers 2645 and 2692 (CCS) to increase thresholds for review of one hundred percent affordable housing projects and certain Tier 2 housing projects subject to the Housing Accountability Act by Administrative Approval.
7.B. Introduction and First Reading of an Ordinance amending Chapter 2.48 of the SMMC consolidating the Commission on the Senior Community, Commission on the Status of Women, and the Social Services Commissions into a newly named Commission and repealing Chapters 2.56 and 2.60
Recommended Action
Staff recommends that the City Council introduce for first reading an Ordinance amending Chapter 2.48 of the SMMC consolidating the Commission on the Senior Community, Commission on the Status of Women, and the Social Services Commissions into a newly named Commission, determined by Council, and repealing Chapters 2.56 and 2.60.
7.C. Introduction and First Reading of an Ordinance Amending Santa Monica Municipal Code (SMMC) 11.04.050 Adjusting the City's Campaign Contribution Limit
City of Santa Monica Generated: 4/12/2022 7:03 PM Page 9 Recommended Action
Staff recommends that the City Council introduce for first reading the attached ordinance adjusting the City’s Election Code section on limitations on contributions from persons.
8. STAFF ADMINISTRATIVE ITEMS
8.A. Approval of Proposed Changes to the Big Blue Bus Fare Policy Recommended Action
Staff recommends that the City Council approve the proposed changes to the fare policy for Big Blue Bus, Department of Transportation.
9. PUBLIC HEARINGS
No items
10. REPORTS OF BOARDS AND COMMISSIONS
No items
11. RESOLUTIONS
No items
12. WRITTEN COMMUNICATIONS OTHER THAN REPORTS OF COMMISSION AND
OFFICERS
No items
13. COUNCILMEMBER DISCUSSION ITEMS
13.A. Appointment to one unscheduled vacancy on the Planning Commission for a term ending on 6/30/2025.
13.B. Appointment to one unscheduled vacancy on the Public Safety Reform and Oversight Commission for a term ending on 6/30/2025.
13.C. Recommendation to accept Luis Ramirez's resignation from the Public Safety Reform and Oversight Commission and authorize the City Clerk to publish the vacancy.
14. PUBLIC INPUT
(Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)
14.A. Written Public Comment
City of Santa Monica Generated: 4/12/2022 7:03 PM Page 10
ADJOURNMENT
Agendas and reports are accessible on the City's webpage at www.smgov.net/council/agendas. They are also available at the City Clerk's Office and in alternate formats upon request. For a free email subscription to the City Council Agendas, please contact the City Clerk’s Office at (310) 458-8211 or [email protected].
Members of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401 or to [email protected]. Written comments received from the public by 2 PM on the day of the City Council meeting will be distributed to the City Council prior to the meeting and posted online.
City Hall and the Council Chamber are wheelchair accessible. If you require any special disability related accommodations (i.e. sign language interpreting, access to an amplified sound system, etc.), please contact the City Clerk’s Office at (310) 458-8211 or TDD: (310) 917-6626 at least 3 days prior to the scheduled meeting.
Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.
Santa Monica Blue Bus Lines #2, #3, #5, #9 and the EXPO Line serve City Hall. Parking is available on Main Street, on Olympic Drive, and in the Civic Center Parking Structure (validation free).