1 Vernice Hankins
From: Tricia Crane <[email protected]>
Sent: Monday, April 11, 2022 8:40 PM
To: Sue Himmelrich; Kristin McCowan; Christine Parra; Lana Negrete; Phil Brock; Oscar de la Torre; Gleam Davis; councilmtgitems; David White; Susan Cline; Anuj Gupta Subject: Oppose Agenda Item 3.C - Agreement with Mentor APM, LLC for an Enterprise Asset Management System
EXTERNAL
To: City Council and City Manager
From: Tricia Crane
Re: Oppose Agenda Item 3.C. - Agreement with Mentor APM, LLC - April 12, 2022 Dear City Manager and Members of the City Council,
I am writing this letter to request that the City Manager withdraw support and Council reject the proposal in 3.C until a number of questions are asked and consideration is given to the possible benefit to the City of a different and more holistic approach to asset management.
Staff is requesting approval of an expenditure of $763,000 over a five-year period for an Enterprise Asset Management System for our water systems because they report that: “The CMMS is over 20 years old and is not capable of supporting the $200+ million advanced water/wastewater infrastructure (e.g., Sustainable Water Infrastructure Project, Olympic Advanced Water Treatment Facility, and expanded Arcadia Water Treatment Plant) that is being constructed.
Staff recommends executing a contract with Mentor APM, LLC to implement a modern EAMS solution” for the City’ water systems.
It appears from the Staff report that the only justification presented for this expenditure is that the existing system is 20 years old, and the staff would like a “modern” solution.
Here are some questions we should be asking before we approve this request:
Item 3.C
04/12/22
1 of 2 Item 3.C
04/12/22
2 Have there been incidents where manufacturer recommended preventative maintenance could not be performed because of limitations of the existing software? Please ask staff to explain why the current software 'is not capable of supporting the $200+ million advanced water/wastewater infrastructure (e.g. Sustainable Water Infrastructure Project, Olympic Advanced Water Treatment Facility, and expanded Arcadia Water Treatment Plant) that is being constructed."
Why are asset management systems in our city siloed by department? Is it time to evaluate the benefit of consolidating asset management software for the entire city? (Asset management for fleet vehicles, city buildings, parks, police…) It is my understanding that there exists asset management software that can be used across City departments. Should we not explore this option before committing to this single system for water? Again, based on my understanding, asset management software should be able to provide for the needs of all departments and as a result reduce redundant positions.
Please reject this limited proposal until these questions have been asked and answered.
The benefits of scale from streamlining the whole system and eliminating redundant staff positions could be profound for the City budget.
Sincerely,
Tricia Crane
Item 3.C
04/12/22
2 of 2 Item 3.C
04/12/22