1 FIRST MODIFICATION OF AGREEMENT NO. 11112 (CCS)
This First Modification of Agreement Number 11112 (CCS) (“First Modification”), entered into as of _________________(“Execution Date”), by and between the City of Santa Monica, a municipal corporation (“City”), and Wood Environment & Infrastructure Solutions, Inc. (“WOOD”) is made with reference to the following:
RECITALS
A. On or about January 4, 2021, the City and WOOD entered into Agreement Number 11112 (CCS) for preparation of an Environmental Impact Report for the 6th Cycle Housing Element Update (“Original Agreement”).
B. The City and WOOD desire to modify the Original Agreement to include additional services to be performed by WOOD and to increase the contract price to pay for those additional services.
TERMS AND CONDITIONS
Now, therefore, the undersigned parties do hereby mutually agree to modify the Original Agreement as follows:
1. Section 2 of the Original Agreement entitled “WOOD Services” shall be modified by adding the following paragraph:
Additional Services. WOOD will perform all of the additional services (“Additional Services”) described in Exhibit A-1, Scope of Services. WOOD will complete the Additional Services in accordance with Exhibit B-1, Budget.
2. Section 4 of the Original Agreement entitled “Compensation” shall be modified by adding the following paragraph:
Compensation. The City will compensate WOOD for the Additional Services in an amount not to exceed $8,548.00, as set forth in Exhibit B-1. The total contract price for services pursuant to the Original Agreement and this First Modification shall not exceed $367,386.00.
3. Exhibit A-1 and Exhibit B-1 are attached hereto and incorporated herein by this reference.
4. Except as expressly modified by this First Modification, all other terms and conditions of the Original Agreement shall be and remain in full force and effect.
DocuSign Envelope ID: 6B24F17F-9B2A-4EFE-BEB8-061E34246E66 4/26/2021
2 IN WITNESS WHEREOF, the parties have executed this First Modification as of the date and year first written above.
ATTEST:
______________________________
DENISE ANDERSON-WARREN
City Clerk
APPROVED AS TO FORM:
______________________________
LANE DILG
City Attorney
CITY OF SANTA MONICA,
a municipal corporation
By: ______________________________
RICK COLE
City Manager
WOOD Corporation
#VENDOR
By: _______________________________
DocuSign Envelope ID: 6B24F17F-9B2A-4EFE-BEB8-061E34246E66 Interim City Attorney
George Cardona
4/13/2021
Vice President
4/14/2021
Wood Environment & Infrastructure Solutions, Inc.
Aaron Goldschmidt
Interim City Manager
Lane Dilg
4/26/2021 4/26/2021
City Clerk
Denise Anderson-Warren
Exhibit A-1
Scope of Services
DocuSign Envelope ID: 6B24F17F-9B2A-4EFE-BEB8-061E34246E66 - Submitted Via Email -
February 8, 2021
City of Santa Monica
Planning and Community Development
City Planning Division
1685 Main Street, Room 212
PO Box 2200
Santa Monica, CA 90407-2200
(310) 458-8341
Attn: Ms. Rachel Kwok, Environmental Planner
Subject: Modification No. 1 to Prepare Analysis of Public Services and Recreation Impacts; Environmental Impact Report for the 6
th Cycle Housing Element Update
Dear Ms. Kwok:
Wood Environment & Infrastructure Solutions, Inc. (Wood) is currently underway assisting the City of Santa Monica (City) with preparation of the Environmental Impact Report (EIR) for the 6 th Cycle Housing Element
Update (Project). Our current scope of work includes preparation of several EIR analyses for a selection of environmental topics per the California Environmental Quality Act (CEQA). We understand that the City would like our team to prepare the EIR section addressing impacts to Public Services and Recreation in addition to our current scope. We are excited to assist the City with this additional task. This modification request includes a proposed scope of work, cost estimate, and schedule to prepare the Administrative Draft, Draft, and Final EIR analyses for these resources.
SCOPE OF WORK
Modification to Task No. 4 – Administrative Draft EIR
Our team would prepare an Administrative Draft EIR analysis addressing Public Services and Recreation in the City and assessing potential direct and indirect impacts to these resources as a result of the proposed Project. Public services provided by the City include fire and police protection services, libraries, and parks, which provide recreation resources for City residents and visitors. Over time, housing created through implementation of the proposed Project would substantially increase demand for public services provided by the City. Based upon an initial review of the LUCE Program EIR and DCP Program EIR, City police and fire protection services appear generally adequate to service future growth, but these projections do not factor in the substantial population increase associated with the proposed Project. Further, although enrollment has declined in recent years, several schools that have potential to serve new residents and are currently experiencing capacity issues. Population composition would affect the demand for schools based on household size and ages. Public parks, recreation, and open space would continue to be provided by the DocuSign Envelope ID: 6B24F17F-9B2A-4EFE-BEB8-061E34246E66 Modification No. 1 to the EIR for 6
th Cycle Housing Element
City of Santa Monica February 8, 2021
2 City and, by its nature, the Housing Element would not expressly address additional parkland. The LUCE Program EIR notes that the City does not currently meet Quimby Act standards of 3 acres of parks per 1,000 residents, although the availability of beach areas and schools helps to offset this deficit.1 The LUCE and DCP also call for several new park/open space facilities through development agreements. To address potential impacts to Public Services and Recreation, we would:
▪ Summarize the status of existing public services provided by the City, and any ongoing fiscal or facility issues associated with provision of such services. These would include police, fire, parks, libraries, and schools, with attention to the existing enrollment status of schools that would serve new populations and assessment of parkland acreages to determine adequacy of park ratios. ▪ Identify increases in demand for public services for both cumulative growth and potential housing development, including a review of police and fire staff levels, response times, and existing facilities and equipment with a more detailed assessment of potential for increases in enrollment at area schools and increased demand for park and recreational services.
▪ Using accepted thresholds for the City identify potential impacts related to increased demand for public services and recreation that would require new or expanded facilities, particularly to schools and parks along with police and fire protection.
▪ Build upon programs and provided in the LUCE, Bergamot Area Plan, DCP, and the City’s capital improvement plan to identify potential mitigation measures as required addressing project impacts to public services and recreation.
Deliverables: Two (2) electronic versions of the Administrative Draft EIR section addressing public services and recreation for two (2) rounds of City staff review (MS Word and PDF).
Schedule: This analysis will occur concurrent with preparation of the Administrative Draft EIR, estimated to be completed in April 2021.
Modification to Task No. 5 – Draft EIR
Upon receipt and incorporation of City comments on the Administrative Draft EIR analysis, we would provide an electronic screencheck copy of the Draft EIR analysis as part of the compiled Draft EIR to the City prior to publication to allow City staff to verify that previous comments were adequately addressed. Our team would incorporate any final administrative comments from the City and publish the Public Services and Recreation section as part of the Draft EIR for printing and posting to the City’s website.
Deliverables: One (1) electronic version of the Screencheck Draft EIR section (MS Word and PDF) for one (1) round of City staff administrative edits.
Schedule: This effort will occur concurrent with preparation of the Draft EIR, estimated to be completed in June 2021.
1 It is unclear if this LUCE analysis accounted for development of Tongva Park and Ken Genser Square near City Hall.
DocuSign Envelope ID: 6B24F17F-9B2A-4EFE-BEB8-061E34246E66 Modification No. 1 to the EIR for 6
th Cycle Housing Element
City of Santa Monica February 8, 2021
3 COST ESTIMATE
Our team would complete this scope of work for a not-to-exceed amount of $8,548, based on established staff billing rates for the Project. Task 4 would be augmented by $6,731 and Task 5 would be augmented by $1,817. A detailed cost estimate is attached. All deliverables would be digital (i.e., MS Word and PDF) and no travel or per diem expenses would be required. We assume that responding to comments on Public Services and Recreation topics (Task 6) and preparing the Final EIR (Task 7) can be handled within existing budget; however, in an unlikely circumstance we receive detailed comments on these issues, our team would be available on a time and materials basis.
This modified scope of work would be undertaken by our current team members, led by Dan Gira, Project Principal, Erika Leachman, Project Manager, and Nick Meisinger, Deputy Project Manager, and all terms of our existing agreement to prepare the EIR for the proposed Project would apply. Please consider me a point of contact for contractual matters. Either Dan or I are authorized to represent the firm in discussions regarding this proposal. We are glad to continue to work with you on this important project.
Respectfully Submitted,
Aaron P. Goldschmidt
Vice President
Environmental Planning and Natural Resources Program
Wood Environment & Infrastructure Solutions, Inc.
104 West Anapamu Street, Suite 204A
Santa Barbara, CA 93101
DocuSign Envelope ID: 6B24F17F-9B2A-4EFE-BEB8-061E34246E66 Exhibit B-2
Budget
DocuSign Envelope ID: 6B24F17F-9B2A-4EFE-BEB8-061E34246E66 Wood Environment & Infrastructure Solutions, Inc.
Not-to-Exceed Cost Estimate Based on Time and Materials CLIENT: City of Santa Monica (Wood reserves the right to move budget between tasks) PROJECT: Modification No. 1 - 6th Cycle Housing Element EIR Date of Estimate: February 8, 2021
DIRECT LABOR : TITLE NAME RATE HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT Professional Level 625 Project Principal Dan Gira $190.00 1 $190 1 $190 2 $380 Professional Level 617 Project Manager Erika Leachman $150.00 4 $600 2 $300 6 $900 Professional Level 611 Deputy Project Manager Nick Meisinger $110.00 6 $660 3 $330 9 $990 Professional Level 604 QA/QC Technical Manager Marie Laule $100.00 1 $100 1 $100 2 $200 Professional Level 605 Senior Analyst Taylor Lane $100.00 8 $800 2 $200 10 $1,000 Professional Level 603 Environmental Analyst Sydnie Margallo $90.00 40 $3,600 4 $360 44 $3,960 Administrative Level 813 Project Administrator Rosann Malloch $100.00 1 $100 1 $100 2 $200 Administrative Level 807 Word Processing Janice Depew $75.00 1 $75 1 $75 2 $150 Administrative Level 807 Office Administrator Rita Samaniego $65.00 1 $65 1 $65 2 $130 TOTAL DIRECT LABOR 63 $6,190 16 $1,720 79 $7,910
SUBCONTRACTORS:
Deirdre Stites - Graphics Graphics Dierdre Stites $76.00 6 $456 1 $76 7 $532 Subtotal Subcontractors 6 $456 1 $76 7 $532
Subcontractor Markup 5% $23 $4 0 $27
TOTAL SUBCONTRACTORS 6 $479 1 $80 7 $559
OTHER DIRECT COSTS:
Shipping/Printing All digital deliverables $0 $0 $0
Subtotal ODCs $0 $0 $0
ODCs Markup 5% $0 $0 $0
TOTAL ODCs $0 $0 $0
Office Administration 1% (labor only) $62 $17 $79
(phones, office equipment, office supplies)
TOTAL PROJECT ESTIMATE 63 $6,731 16 $1,817 79 $8,548
© 2021 Wood -- This information is deemed by Wood to be Private and Proprietary information intended for the Client-use only. This information shall not be disclosed outside of this bid process and must be securely stored to prevent unauthorized dissemination.
TOTAL PROJECT
Public Services &
Recreation Analysis for
Administrative Draft EIR
Public Services &
Recreation Analysis for
Draft EIR
Task 4 Task 5
DocuSign Envelope ID: 6B24F17F-9B2A-4EFE-BEB8-061E34246E66