City of Santa Monica
City Council Meeting
AGENDA
SUE HIMMELRICH
MAYOR
LANA NEGRETE KRISTIN MCCOWAN
COUNCILMEMBER MAYOR PRO TEM
GLEAM DAVIS PHIL BROCK
COUNCILMEMBER COUNCILMEMBER
CHRISTINE PARRA OSCAR DE LA TORRE
COUNCILMEMBER COUNCILMEMBER
DAVID WHITE
CITY MANAGER
SUSAN Y. COLA
INTERIM CITY ATTORNEY
DENISE ANDERSON-WARREN
CITY CLERK
STANDARDS OF BEHAVIOR THAT PROMOTE CIVILITY AT ALL PUBLIC MEETINGS:
• Treat everyone courteously; • Give open-minded consideration to all viewpoints; • Listen to others respectfully • Focus on the issues and avoid personalizing debate; • Exercise self-control • Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions
Meetings are broadcast live on CityTV cable channel 16 and on the internet at santamonica.gov. Cable television re-broadcasts air on Thursday and Saturday at 11:30 AM. The agenda will air on CityTV on Saturday and Sunday at 11:00 AM and 6:00 PM, and on Monday and Tuesday at 12:30 PM and 6:00 PM.
City of Santa Monica Generated: 5/12/2022 1:34 PM Page 2
RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS (Resolution No.11405 (CCS))
WAYS TO PROVIDE PUBLIC COMMENT
If you are interested in providing public comment at a City Council meeting, there are several ways to participate:
(1) Written public comment. In lieu of oral public comment, the public is strongly encouraged to submit written public comment on agenda items via email to [email protected]. Written public comment submitted before 12:00 pm on the day of the meeting will be available for online viewing. Please note the agenda item number in the subject line of your written comments. (2) Oral public comment. Persons wishing to address the City Council regarding items on the agenda must be present and submit their name and address (optional) to the City Clerk before the public hearing is opened for that item. Register to speak at the Speaker Kiosk prior to the meeting and throughout the meeting. Remarks from the public are limited to a total of 6 minutes per City Council meeting, with a maximum of 2 minutes and a minimum of one minute per item. Except for the author of the request, public comment on 12-items are limited to 1 minute. Except on Public Input, speakers may donate 2 minutes to another person who may speak for a total of 4 minutes on that item. Both the donor of time and the designated speaker must submit their cards in person together.
Oral public comment from any one individual is limited to a total of 6 minutes per City Council meeting, with a maximum of 2 minutes per agenda item; under some circumstances, Council may change the maximum to 1 minute per agenda item.
ORDER OF BUSINESS (may not be changed except by majority vote of the City Council.)
1. Closed Session.
2. Special Agenda Items (City Manager’s Report
Commendations, Presentations, etc.).
3. Consent Calendar (All items considered in one
motion unless removed by a City Councilmember for
discussion. Public comment shall be heard prior
to City Council discussion).
4. Study Session.
5. Continued Items.
6. Administrative Proceedings.
7. Ordinances:
• 1
st Reading
• 2
nd Reading
8. Staff Administrative Item.
9. Public Hearings.
10. Reports of Boards and Commissions.
11. Resolutions.
12. Written Communications (other than
Reports of Commission and Officers).
13. Councilmember Discussion Items.
14. Public Input (members of the public may
address the City Council only on items
not on the agenda, but within the subject
matter jurisdiction of the City)
Agendas and reports are accessible on the City's webpage at smgov.net/council/agendas. They are also available at the City Clerk's Office and in alternate formats upon request. For a free email subscription to the City Council Agendas, please contact the City Clerk’s Office at (310) 458-8211 or [email protected].
Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.
City of Santa Monica Generated: 5/12/2022 1:34 PM Page 3
AGENDAS
CITY OF SANTA MONICA
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 250,
TUESDAY, MAY 10, 2022
MEETING BEGINS AT 5:30 PM
WAYS TO PROVIDE REMOTE PUBLIC COMMENT:
Written public comment can be submitted via email to [email protected].
Written comments received prior to 12:00 pm on the day of the meeting will be available online. Please note the agenda item number in the subject line of your written comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council. In accordance with Charter section 615, the adoption of all ordinances and resolutions shall be by reading of title only unless a Councilmember present dissents.)
1. CLOSED SESSIONS
1.A. Conference with Labor Negotiator: Government Code Section 54957.6 -- Agency Designated Representatives: City Manager David White and Chief People Officer Lori Gentles; Bargaining Units: ATA-Administrative Team Associates; IBT-California Teamsters Local 911; FEMA-Santa Monica Fire Executive Management Association; FIRE-Santa Monica Firefighters Local 1109 IAFF; MEA-Municipal Employees Association; AFSCME Local 4819, Management Team Association; PALSSU-Public Attorneys’ Legal Support Staff Union; PAU- Public Attorneys Union; POA-Santa Monica Police Officer Association; SMART TD-The International Association of Sheet Metal, Air, Rail, and Transportation Division, Local 1785; STA- Supervisory Team Associates; Coalition of Santa Monica City Employees.
1.B. Public Employee Appointment:
Title – City Attorney
City of Santa Monica Generated: 5/12/2022 1:34 PM Page 4 The following is the order of business for items to be heard no earlier than 6:30 p.m.
2. SPECIAL AGENDA ITEMS
2.A. Proclamation: May 2022 as Asian American and Pacific Islander (AAPI) Heritage Month
2.B. Proclamation: Public Works Week (May 15-21)
2.C. Proclamation: National Foster Care Month
2.D. City Manager Report
3. CONSENT CALENDAR
(All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)
3.A. Approval of 13th Modification to Contract with Vontas (formerly Trapeze) for Computer Automated Dispatch/Automatic Vehicle Locator (CAD-AVL) Warranty Support Services
Recommended Action
Staff recommends that City Council authorize the City Manager to negotiate and execute a 13th modification to agreement #8153 in the amount of $720,953 with Vontas, a subsidiary of Trapeze, Inc., to extend the warranty maintenance of the TransitMaster computer-aided dispatch/automated vehicle location (CAD/AVL) system for two additional option years to allow time to implement a new CAD/AVL system procured through a competitive process while ensuring the current system is supported. This would extend maintenance of the TransitMaster system through June 30, 2025, and result in a new total contract amount not to exceed $6,802,431 with future year funding contingent on Council budget approval.
3.B. Authorization to accept the 2021 Urban Area Security Initiative (UASI) Grant Funds for Homeland Security Projects and enter into a Subrecipient agreement with the City of Los Angeles
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to accept a grant awarded in the amount of $1,869,845 from the 2021 Urban Area Security Initiative (UASI) for homeland security projects in the Fire and Information Services Departments, and for authority to accept all associated grant renewals.
2. Authorize the City Manager to execute all necessary documents to accept the grant, grant modifications, and all associated grant renewals.
3. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of this report.
3.C. Approval of First Modification to Agreement with Windstream Communications for Telephony Services
City of Santa Monica Generated: 5/12/2022 1:34 PM Page 5 Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to agreement #10460 in the amount of $247,500 (including 10% contingency) with Windstream Communications for telephony services for the City of Santa Monica. This will result in an amended agreement with a new total amount not to exceed $584,500, for a new 8-year agreement, with two additional 1-year renewal options for a total 10-year agreement not to exceed $584,500. This recommended award is made as an exception to the competitive bidding process pursuant to Section 2.24.250 (c) and is for a total amount not to exceed $584,500 with future year funding contingent on Council budget approval.
3.D. Approval of First Modification to Agreement with Alliant Insurance Services, Inc. for Property Insurance Brokerage Services
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to agreement #10433 in the amount of $267,000 with Alliant Insurance Service, Inc. for property insurance brokerage services. This will result in an eight-year amended agreement with a new total amount not to exceed $692,000, with future year funding contingent on Council budget approval.
3.E. Approval of Barnard Park Villas Rehabilitation and Extension of Affordability Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a Disposition and Development Agreement (DDA) and implementing documents based on the attached Term Sheet (Attachment A) with regard to the Barnard Park Villas senior affordable housing development.
3.F. Adoption of a Resolution Authorizing Application for Grant Funds for State Affordable Housing Funding Opportunity
Recommended Action
Staff recommends that the City Council:
1. Adopt the attached resolution authorizing the application for grant funds in an amount not to exceed $5M from the California State Department of Housing and Community Development for the 2022 round of Local Housing Trust Fund Program Matching Grant Funding (Attachment A) in the Community Services Department.
2. Authorize the City Manager to execute all necessary documents to apply for the grant, accept the grant, if awarded, and accept all grant renewals, if awarded.
3.G. Adoption of a Resolution making AB 361 Findings Regarding Teleconference Meetings
Recommended Action
Staff recommends that Council adopt a resolution making the findings required by AB 361 to continue teleconference meetings of the City Council and City boards Commissions and Task Forces through June 9, 2022.
City of Santa Monica Generated: 5/12/2022 1:34 PM Page 6
3.H. Adoption of a Resolution to Amend Council Rules of Order and Procedure for the Conduct of City Council Meetings
Recommended Action
Staff recommends that the City Council adopt the attached proposed resolution amending the City Council’s Rules of Order and Procedure.
3.I. Approve Minutes for the City Council - Special Meeting - Apr 26, 2022 4:30 PM
3.J. Approve Minutes for the City Council - Regular Meeting - Apr 26, 2022 5:30 PM
6. ADMINISTRATIVE PROCEEDINGS
6.A. Appeal of Planning Commission Approval of Conditional Use Permit and Minor Modification for Expansion of Carlthorp School, 438 San Vicente Blvd - Continued at the request of the Appellant
Recommended Action
Staff recommends the City Council:
1. Deny Appeal 20ENT-0275 and approve Conditional Use Permit 19ENT-0250 and Minor Modification 20ENT-0066 for a 7,280 square foot expansion to the Carlthorp School, rooftop playcourt, and 0.29% increase to the allowable ground floor parcel coverage, based upon the findings and analysis outlined in this report.
2. Adopt the CEQA Findings in this Staff Report under “Compliance with California Environmental Quality Act.”
6.B. Appeal of Landmarks Commission Decision to Deny Application to Designate 305 San Vicente as a City Landmark - Continued at the request of the Appellant
Recommended Action
Staff recommends that the City Council:
1. Deny Appeal 20ENT-0247, appeal of the Landmarks Commission’s decision to deny the designation of the property at 305 San Vicente Boulevard as a City Landmark; and
2. Deny Designation Application (20ENT-0119) to designate the property located at 305 San Vicente Boulevard as a City Landmark based on the revised findings contained in this report.
7. ORDINANCES
(Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption.)
7.A. Second Reading and Adoption of an Ordinance Amending the Text of the City's Zoning Ordinance to Establish a Conditional Use Permit Requirement to Allow a Lawful Nonconforming Restaurant Located Within the R2 or R3 Zoning District that Meets Minimum Requirements to Provide Meal and Alcohol Service to the General Public
City of Santa Monica Generated: 5/12/2022 1:34 PM Page 7 Recommended Action
Staff recommends that the City Council adopt the attached Ordinance.
7.B. Introduction and First Reading of Ordinance Extending Santa Monica Municipal Code Chapter 6.40, Santa Monica Outdoors Pilot Program; Introduction and Adoption of Emergency Interim Zoning Ordinance Changes to Support Santa Monica's Economic Recovery; and Adoption of Resolution Related to Fee Waivers and Reductions
Recommended Action
Staff recommends that the City Council:
1. Introduce for first reading an ordinance to amend Santa Monica Municipal Code Chapter 6.40 Santa Monica Outdoors Pilot Program by extending the term of the pilot program through September 30, 2022.
2. Adopt a resolution to authorize the extension of fee waivers or, if applicable, reductions, through September 30, 2022 for monthly outdoor dining license fees, monthly licensing fees for businesses with permits under Santa Monica Municipal Code Chapter 6.40, outdoor fitness fees in City Parks and the Beach, and certain temporary use permits.
3. Introduce and adopt an Emergency Interim Zoning Ordinance amending and extending interim zoning regulations established by Emergency Interim Zoning Ordinance Number 2674 (CCS) and extended by Emergency Interim Zoning Ordinance 2678 authorizing temporary use of private outdoor space for commercial activity and extending certain zoning changes necessary for continued emergency response and economic recovery.
8. STAFF ADMINISTRATIVE ITEMS
8.A. Appointment of City Attorney and Authorization to Execute Agreement Recommended Action
Staff recommends that Council:
1. Appoint Douglas Sloan as City Attorney commencing on June 6, 2022; and
2. Authorize the Mayor to execute an employment agreement with Mr. Sloan for his service as City Attorney.
13. COUNCILMEMBER DISCUSSION ITEMS
13.A. Recommendation to accept Marcy Kaplan's resignation from the Recreation and Parks Commission and authorize the City Clerk to publish the vacancy.
City of Santa Monica Generated: 5/12/2022 1:34 PM Page 8
13.B. Request of Councilmembers Negrete, de la Torre, and Brock that the City Manager schedule a study session as soon as practicable regarding whether to allow for the sale of nonmedicinal cannabis in the City of Santa Monica, as the City currently allows for the sale of medicinal cannabis. The study session shall include suggested Municipal Code changes, as well as options for City Council direction on potential locations, permitting process, social equity provisions to make legal cannabis business ownership and employment opportunities more accessible to low-income individuals and communities most impacted by the criminalization of cannabis, and any other regulatory restrictions as may be appropriate, including the maximum number of medicinal and nonmedicinal cannabis establishments in the City that are recommended. Finally, the study session shall also include municipal code changes that are necessary to allow for Cannabis-themed special events in specified locations in the City.
13.C. Request of Mayor Himmelrich and Councilmembers Brock and Davis that City Council suspend the meetings of the Housing Commission until City Council considers its annual appointments in June 2022. Once the Housing Commission resumes meeting following the appointments, it shall immediately hold elections for Chair and Vice Chair.
13.D. Request of Councilmember Brock that the City Manager return with a Study Session on an expedited basis with a report on the status of existing safety and security of the Third Street Promenade, parking garages, and surrounding areas in downtown Santa Monica including potential options to enhance the safety and security of residents, workforce, and visitors.
14. PUBLIC INPUT
(Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)
ADJOURNMENT
Agendas and reports are accessible on the City's webpage at www.smgov.net/council/agendas. They are also available at the City Clerk's Office and in alternate formats upon request. For a free email subscription to the City Council Agendas, please contact the City Clerk’s Office at (310) 458-8211 or [email protected].
Members of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401 or to [email protected]. Written comments received from the public by 2 PM on the day of the City Council meeting will be distributed to the City Council prior to the meeting and posted online.
City Hall and the Council Chamber are wheelchair accessible. If you require any special disability related accommodations (i.e. sign language interpreting, access to an amplified sound system, etc.), please contact the City Clerk’s Office at (310) 458-8211 or TDD: (310) 917-6626 at least 3 days prior to the scheduled meeting.
City of Santa Monica Generated: 5/12/2022 1:34 PM Page 9 Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.
Santa Monica Blue Bus Lines #2, #3, #5, #9 and the EXPO Line serve City Hall. Parking is available on Main Street, on Olympic Drive, and in the Civic Center Parking Structure (validation free).