Santa Monica City Council
May 24, 2022

City of Santa Monica
City Council Meeting
AGENDA

SUE HIMMELRICH
MAYOR

LANA NEGRETE KRISTIN MCCOWAN

COUNCILMEMBER MAYOR PRO TEM

GLEAM DAVIS PHIL BROCK

COUNCILMEMBER COUNCILMEMBER

CHRISTINE PARRA OSCAR DE LA TORRE

COUNCILMEMBER COUNCILMEMBER

DAVID WHITE

CITY MANAGER
SUSAN Y. COLA

INTERIM CITY ATTORNEY

DENISE ANDERSON-WARREN

CITY CLERK

STANDARDS OF BEHAVIOR THAT PROMOTE CIVILITY AT ALL PUBLIC MEETINGS:
• Treat everyone courteously; • Give open-minded consideration to all viewpoints; • Listen to others respectfully • Focus on the issues and avoid personalizing debate; • Exercise self-control • Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions
Meetings are broadcast live on CityTV cable channel 16 and on the internet at santamonica.gov. Cable television re-broadcasts air on Thursday and Saturday at 11:30 AM. The agenda will air on CityTV on Saturday and Sunday at 11:00 AM and 6:00 PM, and on Monday and Tuesday at 12:30 PM and 6:00 PM.

City of Santa Monica Generated: 5/25/2022 4:15 PM Page 2

RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS (Resolution No.11405 (CCS))

WAYS TO PROVIDE PUBLIC COMMENT
If you are interested in providing public comment at a City Council meeting, there are several ways to participate:
(1) Written public comment. In lieu of oral public comment, the public is strongly encouraged to submit written public comment on agenda items via email to [email protected]. Written public comment submitted before 12:00 pm on the day of the meeting will be available for online viewing. Please note the agenda item number in the subject line of your written comments. (2) Oral public comment. Persons wishing to address the City Council regarding items on the agenda must be present and submit their name and address (optional) to the City Clerk before the public hearing is opened for that item. Register to speak at the Speaker Kiosk prior to the meeting and throughout the meeting. Remarks from the public are limited to a total of 6 minutes per City Council meeting, with a maximum of 2 minutes and a minimum of one minute per item. Except for the author of the request, public comment on 12-items are limited to 1 minute. Except on Public Input, speakers may donate 2 minutes to another person who may speak for a total of 4 minutes on that item. Both the donor of time and the designated speaker must submit their cards in person together.

Oral public comment from any one individual is limited to a total of 6 minutes per City Council meeting, with a maximum of 2 minutes per agenda item; under some circumstances, Council may change the maximum to 1 minute per agenda item.

ORDER OF BUSINESS (may not be changed except by majority vote of the City Council.)

1. Closed Session.

2. Special Agenda Items (City Manager’s Report
Commendations, Presentations, etc.).

3. Consent Calendar (All items considered in one
motion unless removed by a City Councilmember for
discussion. Public comment shall be heard prior
to City Council discussion).

4. Study Session.

5. Continued Items.

6. Administrative Proceedings.

7. Ordinances:
• 1
st Reading
• 2
nd Reading

8. Staff Administrative Item.

9. Public Hearings.

10. Reports of Boards and Commissions.

11. Resolutions.

12. Written Communications (other than
Reports of Commission and Officers).

13. Councilmember Discussion Items.

14. Public Input (members of the public may
address the City Council only on items
not on the agenda, but within the subject
matter jurisdiction of the City)
Agendas and reports are accessible on the City's webpage at smgov.net/council/agendas. They are also available at the City Clerk's Office and in alternate formats upon request. For a free email subscription to the City Council Agendas, please contact the City Clerk’s Office at (310) 458-8211 or [email protected].

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

City of Santa Monica Generated: 5/25/2022 4:15 PM Page 3

AGENDAS

CITY OF SANTA MONICA

REGULAR MEETING

CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 250,
TUESDAY, MAY 24, 2022
MEETING BEGINS AT 5:30 PM
WAYS TO PROVIDE REMOTE PUBLIC COMMENT:

Written public comment can be submitted via email to [email protected].

Written comments received prior to 12:00 pm on the day of the meeting will be available online. Please note the agenda item number in the subject line of your written comments.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council. In accordance with Charter section 615, the adoption of all ordinances and resolutions shall be by reading of title only unless a Councilmember present dissents.)

1. CLOSED SESSIONS

1.A. Conference with Labor Negotiator: Government Code Section 54957.6 -- Agency Designated Representatives: City Manager David White and Chief People Officer Lori Gentles; Bargaining Units: ATA-Administrative Team Associates; IBT-California Teamsters Local 911; FEMA-Santa Monica Fire Executive Management Association; FIRE-Santa Monica Firefighters Local 1109 IAFF; MEA-Municipal Employees Association; AFSCME Local 4819, Management Team Association; PALSSU-Public Attorneys’ Legal Support Staff Union; PAU- Public Attorneys Union; POA-Santa Monica Police Officer Association; SMART TD-The International Association of Sheet Metal, Air, Rail, and Transportation Division, Local 1785; STA- Supervisory Team Associates; Coalition of Santa Monica City Employees.

The following is the order of business for items to be heard no earlier than 6:30 p.m.

City of Santa Monica Generated: 5/25/2022 4:15 PM Page 4

2. SPECIAL AGENDA ITEMS

2.A. Commendation: Ricardo "Rick" Crocker

2.B. Proclamation: Bike Month

2.C. City Manager Report: Presentation by Assessor Jeff Prang

2.D. City Manager Report

3. CONSENT CALENDAR
(All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

3.A. Award Bid and Enter Into an Agreement with Yellow Jacket Drilling Services, LLC for the Construction of Two Replacement Groundwater Supply Wells Recommended Action
Staff recommends that the City Council:

1. Award Bid #SP2663 to Yellow Jacket Drilling Services, LLC for the drilling of two replacement groundwater supply wells;

2. Adopt determination that the project is exempt from California Environmental Quality Act (CEQA) pursuant to Section 15302 (Class 2 – Replacement/ Reconstruction;

3. Authorize the City Manager to negotiate and execute an agreement with Yellow Jacket Drilling Services, LLC, in an amount not to exceed $4,854,450 (including a $231,165 contingency); and

4. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.

3.B. Award Bid and Execute a Purchase Order with Toxguard to provide coolant for Department of Transportation transit buses
Recommended Action
Staff recommends that the City Council:

1. Award Bid #4405 to Toxguard Fluid Technologies for the purchase of premixed coolant for heavy-duty engines in transit buses for the Department of Transportation;

2. Authorize the Procurement Manager to issue a purchase order with Toxguard Fluid Technologies for heavy-duty engine coolant in the amount not to exceed $394,925, which includes a $35,902 contingency, over a five-year period with future year funding contingent on Council budget approval.

3.C. Approval of Second Modification to Agreement #3438 with Fleming Environmental for Urgent Repairs to the Veeder Root System of Underground Fuel Storage Tanks
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a second modification to agreement #11099 (CCS) (formerly CT# 3438) in City of Santa Monica Generated: 5/25/2022 4:15 PM Page 5 the amount of $182,000 (including contingency) with Fleming Environmental Inc., to perform an urgent repair to the Underground Storage Tank (UST) monitoring system at the Public Safety Facility (PSF) along with additional funding for maintenance and repair on the 13 other sites located in the City. This would result in a five-year amended agreement with a new total amount not to exceed $353,730, with future year funding contingent on Council budget approval.

3.D. Adoption of a Resolution Declaring Intention to Establish a Pedestrian Mall on a Portion of First Court Between Santa Monica Boulevard and Arizona Avenue Recommended Action
Staff recommends that the City Council:

1. Adopt a Resolution of Intent declaring the Council’s intent to establish a Pedestrian Mall along a southern portion of 1st Court between Santa Monica Boulevard and Arizona Avenue;

2. Adopt the determination that the action to approve the Resolution of Intent to establish the Pedestrian Mall is exempt pursuant to CEQA Guideline 15061 (b)(3); and

3. Set a public hearing for September 27, 2022 to consider the establishment of the proposed Pedestrian Mall along a southern portion of 1st Court between Santa Monica Boulevard and Arizona Avenue.

3.E. Approval of Modification to Agreement with Barry W. Leeder, Inc., dba Collections Plus for Drug and Alcohol Collection (Testing) Services Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to agreement #10724 (CCS) in the amount of $595,000 with Barry W. Leeder Inc. dba Collections Plus, A California based Corporation for professional drug and alcohol testing services for all departments. This will result in a nine-year amended agreement with a new total amount not to exceed $917,820, with future year funding contingent on Council budget approval.

3.F. Award User Experience Design and Development Professional Services Agreements
Recommended Action
Staff recommends that the City Council:

1. Award RFP #307 to PXL for user experience, development and other services; to The Glue for user experience, development and other services; and, to WeUsThem for user experience, development and other services;

2. Authorize the City Manager to negotiate and execute agreements with:

PXL to perform as needed user experience, graphic design and other services in an amount not to exceed $95,000 over a 5-year period, with future year funding contingent on Council budget approval; with The Glue to perform as needed user experience, graphic design and other services in an amount not to exceed $95,000 over a 5-year period, with future year funding contingent on Council budget approval; and, with WeUsThem to perform as needed user experience, graphic design and City of Santa Monica Generated: 5/25/2022 4:15 PM Page 6 other services in an amount not to exceed $95,000 over a 5-year period, with future year funding contingent on Council budget approval.

3.G. Adoption of a Resolution Making AB 361 Findings Regarding Teleconference Meetings
Recommended Action
Staff recommends that Council adopt a resolution making the findings required by AB 361 to continue teleconference meetings of the City Council and City Boards, Commissions, and Task Forces through June 23, 2022.

3.H. Adoption of Resolution Ratifying COVID-19 Emergency Proclamation and Supplements
Recommended Action
Staff recommends that Council adopt the proposed resolution ratifying the Executive Order issued by the Director of Emergency Services declaring the existence of a local emergency in the city of Santa Monica and the Supplements to that Order.

4. STUDY SESSION

4.A. Discussion and direction to staff on best practices to change the Agenda formatting to make Council meetings more efficient and consideration of cost and implementation of Hybrid meetings with a call-in option Recommended Action
Staff recommends that the City Council:

1. Review and comment on changing the Council meeting agenda formatting to make meetings more efficient;

2. Discuss potential for hybrid meetings with a call-in option for all boards and commission meetings; and,

3. Provide direction to staff to come back with resolutions amending the Rules of Order and Procedure for the Conduct of City Council meetings, and amending the Establishing Policies for City Boards, Commissions, Committees, Task Forces, and Regional Advisory Boards.

4.B. Financial Status Update, FY 2022-23 Proposed Budget, and FY 2022-24 Biennial Capital Improvement Program Budget
Recommended Action
Staff recommends that the City Council:

1. Receive the FY 2021-22 through FY 2027-28 May Forecast;

2. Review and provide direction to staff regarding the FY 2022-23 Proposed Operating Budget Adjustments (Attachment A) and FY 2022-24 Proposed Biennial Capital Improvement Program (CIP) Budget (Attachment B);

3. Review and provide direction to staff on establishing a parklet license fee, Fire Department fee study changes and revisions to Cemetery fees (Attachments C, D, E);
City of Santa Monica Generated: 5/25/2022 4:15 PM Page 7

4. Direct staff to proceed with setting the FY 2022-23 Operating and FY 2022-24 Biennial Capital Improvement Program (CIP) Budget Adoption hearing on June 28, 2022; and

5. Provide direction on potential revenue measures for the November 2022 ballot and direct staff to prepare ballot measure language.

5. CONTINUED ITEMS
No items

6. ADMINISTRATIVE PROCEEDINGS
No items

7. ORDINANCES
(Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption.)

7.A. Second Reading and Adoption of an Ordinance Amending Santa Monica Municipal Code Section 6.40.050 to Extend the Term of the Santa Monica Outdoors Pilot Program
Recommended Action
Staff recommends that City Council adopt the attached Ordinance.

8. STAFF ADMINISTRATIVE ITEMS

8.A. Approval to Rename Goose Egg Park Located at 600 Palisades Avenue to Bob Holbrook Park
Recommended Action
Staff recommends that the City Council consider the Recreation and Parks Commission's recommendation to officially rename Goose Egg Park to Bob Holbrook Park.

9. PUBLIC HEARINGS
No items

10. REPORTS OF BOARDS AND COMMISSIONS
No items

11. RESOLUTIONS
No items

12. WRITTEN COMMUNICATIONS OTHER THAN REPORTS OF COMMISSION AND

OFFICERS
City of Santa Monica Generated: 5/25/2022 4:15 PM Page 8 No items

13. COUNCILMEMBER DISCUSSION ITEMS

13.A. Request of Councilmembers Brock and Davis that, in support of the annual Fourth of July parade along Main Street: (1) the City should co-produce the parade along with the Ocean Park Association; (2) the City should establish a pilot program that would allow the 2022 parade to be staged in the southernmost beach parking lots and then travel from those lots in a northern route on Main Street to the Civic Center; and (3) that the Council allocate $15,000 of its discretionary funds to the Ocean Park Association to help defray costs associated with producing the parade.

13.B. Request of Councilmembers Negrete and Brock that the City Council direct the City Manager and City Attorney to return to the Council with an ordinance amending Section 3.12.600 of the Santa Monica Municipal Code to allow a limited number of non-electric pedicabs on the beach bike-path.

14. PUBLIC INPUT
(Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

14.A. Written Comments

ADJOURNMENT
Agendas and reports are accessible on the City's webpage at www.smgov.net/council/agendas. They are also available at the City Clerk's Office and in alternate formats upon request. For a free email subscription to the City Council Agendas, please contact the City Clerk’s Office at (310) 458-8211 or [email protected].

Members of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401 or to [email protected]. Written comments received from the public by 2 PM on the day of the City Council meeting will be distributed to the City Council prior to the meeting and posted online.

City Hall and the Council Chamber are wheelchair accessible. If you require any special disability related accommodations (i.e. sign language interpreting, access to an amplified sound system, etc.), please contact the City Clerk’s Office at (310) 458-8211 or TDD: (310) 917-6626 at least 3 days prior to the scheduled meeting.

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

City of Santa Monica Generated: 5/25/2022 4:15 PM Page 9 Santa Monica Blue Bus Lines #2, #3, #5, #9 and the EXPO Line serve City Hall. Parking is available on Main Street, on Olympic Drive, and in the Civic Center Parking Structure (validation free).

City Council
Report
City Council Meeting: May 24, 2022
Agenda Item: 1.A
1 of 1
To: Mayor and City Council
From: Susan Cola, Interim City Attorney, City Attorney's Office, Administration Subject: Conference with Labor Negotiator: Government Code Section 54957.6 -- Agency Designated Representatives: City Manager David White and Chief People Officer Lori Gentles; Bargaining Units: ATA-Administrative Team Associates; IBT-California Teamsters Local 911; FEMA-Santa Monica Fire Executive Management Association; FIRE-Santa Monica Firefighters Local 1109 IAFF; MEA-Municipal Employees Association; AFSCME Local 4819, Management Team Association; PALSSU-Public Attorneys’ Legal Support Staff Union; PAU- Public Attorneys Union; POA-Santa Monica Police Officer Association; SMART TD-The International Association of Sheet Metal, Air, Rail, and Transportation Division, Local 1785; STA- Supervisory Team Associates; Coalition of Santa Monica City Employees.

Prepared By: Bradley Michaud, Legal Operations Coordinator Approved Forwarded to Council

1.A
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City Council
Report
City Council Meeting: May 24, 2022
Agenda Item: 2.A
1 of 1
To: Mayor and City Council
From: Denise Anderson Warren, City Clerk, Special Agenda Items Subject: Commendation: Ricardo "Rick" Crocker
Prepared By: Stephanie Venegas, Council Office & Legislative Affairs Liaison Approved Forwarded to Council

2.A
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City Council
Report
City Council Meeting: May 24, 2022
Agenda Item: 2.B
1 of 1
To: Mayor and City Council
From: Denise Anderson Warren, City Clerk, Special Agenda Items Subject: Proclamation: Bike Month
Prepared By: Stephanie Venegas, Council Office & Legislative Affairs Liaison Approved Forwarded to Council
Attachments:

A. Written Comments

2.B
Packet Pg. 12
A community group dedicated
to biking in Santa Monica.

Working to make the
City of Santa Monica a
more sustainable,
bikeable place to live, work and play.

May 24, 2022
Agenda item 2B, Proclaim May as Bike Month Santa Monica! Dear Mayor, City Council and Staff:

Santa Monica Spoke and the Santa Monica Safe Streets Alliance would like to express an enthusiastic thank you for, once again, proclaiming May 2022 to be “Bike Month.” This proclamation helps demonstrate Santa Monica’s continual support to our entire community, and beyond, by promoting a vibrant culture of equitable, sustainable, and active mobility. The Council's proclamation is also an important affirmation of Santa Monica's commitment to a safer and healthier, multi-modal city.

We would also like to take a moment to give a heartfelt thank you to our talented and enthusiastic mobility staff for their leadership and tireless work implementing the community’s and City Council’s forward-thinking vision of safer streets that are inviting to everyone – adults, kids, youth, seniors, students, residents, workers and visitors – a city that aims to be welcoming, safer and healthier for everyone.

Though we are sorry that we are unable to attend tonight’s meeting in person, we and the community are thrilled to join you in spirit to celebrate this May of 2022 as Bike Month! With enthusiastic support,
Cynthia Rose
Director, Santa Monica Spoke Cris Gutierrez
Co-Chair, Santa Monica Safe Street Alliance Co-Chair, Santa Monica Safe Streets Alliance SMSpoke.org
SaMoSafeStreets.org
Item 2.B
5/24/22
1 of 1 Item 2.B
5/24/22

2.B.a
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Attachment: Written Comments (5150 : Proclamation: Bike Month) City Council
Report
City Council Meeting: May 24, 2022
Agenda Item: 2.C
1 of 1
To: Mayor and City Council
From: Denise Anderson Warren, City Clerk, Special Agenda Items Subject: City Manager Report: Presentation by Assessor Jeff Prang Prepared By: Stephanie Venegas, Council Office & Legislative Affairs Liaison Approved Forwarded to Council

2.C
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City Council
Report
City Council Meeting: May 24, 2022
Agenda Item: 2.D
1 of 1
To: Mayor and City Council
From: Denise Anderson Warren, City Clerk, Special Agenda Items Subject: City Manager Report
Prepared By: Christopher Smith, Assistant to the City Manager Approved Forwarded to Council

2.D
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City Council
Report
City Council Meeting: May 24, 2022
Agenda Item: 3.A
1 of 5
To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Water Resources Subject: Award Bid and Enter Into an Agreement with Yellow Jacket Drilling Services, LLC for the Construction of Two Replacement Groundwater Supply Wells Recommended Action
Staff recommends that the City Council:

1. Award Bid #SP2663 to Yellow Jacket Drilling Services, LLC for the drilling of two replacement groundwater supply wells;

2. Adopt determination that the project is exempt from California Environmental Quality Act (CEQA) pursuant to Section 15302 (Class 2 – Replacement/ Reconstruction;

3. Authorize the City Manager to negotiate and execute an agreement with Yellow Jacket Drilling Services, LLC, in an amount not to exceed $4,854,450 (including a $231,165 contingency); and

4. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.

Summary
Two of the City’s groundwater production wells at the Charnock Well Field, Charnock Well 13 (CH-13) and Charnock Well 18 (CH-18), need to be replaced to maintain groundwater production and resiliency to preserve the City’s ability to reliably deliver safe, clean potable water to our customers. Access to groundwater helps the City reduce its reliance on imported water supplies that have been severely impacted by ongoing drought conditions across the southwest United States. Due to their age and multiple rehabilitation/repairs over their operating lives, both groundwater production wells have experienced a significant decrease in production capacity. Replacement of the two groundwater production wells is part of the City’s overall plan to enhance the resiliency of the local water supply and reduce reliance on imported water supplies. The

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well replacement project is funded by Water Revenue Bonds issued in August 2021.

Staff solicited bids for drilling and constructing two groundwater supply wells to replace CH-13 and CH-18 and recommends awarding bid #SP2663 to Yellow Jacket Drilling Services, LLC.

Discussion
The Charnock Well Field is the City’s largest source of local groundwater supply. CH-13 (constructed in 1966) and CH-18 (constructed in 1984) have experienced ongoing maintenance issues, including extended outages of approximately nine months within the last two years, and production capacity has decreased significantly (35% reduction for CH-13 and 45% reduction for CH-18). The two Charnock Wells, which account for nearly 35% of the City’s total groundwater production capacity, are both well beyond their useful lives. Replacing the two aging wells would restore local groundwater production at the two wells to their original production capacity. Production of local groundwater has historically been 30% cheaper than purchasing imported water supplies for potable use.

The agreement with Yellow Jacket Drilling Services, LLC would complete the first phase of the well replacement project, which includes the drilling of two groundwater supply wells to replace CH-13 and CH-18. Drilling of the two replacement wells is expected to be completed before summer of 2023. During drilling operations, the City would need to turn off the entire Charnock Well Field to minimize water quality impacts to the groundwater aquifer and would result in an increase in imported water purchase during this time. Design for the second phase of the well replacement project, which includes the mechanical equipping of the replacement wells, is underway and will be finalized once the first phase of the well drilling is complete. It is estimated that the well replacement project will be completed by fall 2024. Replacing the two aging groundwater production wells would assist the City in enhancing the resiliency in its groundwater supply and maximizing groundwater production within sustainable yield limits to reduce the City’s reliance on imported water supplies. The replacement wells would be located in the Charnock Well Field, near the existing CH-13 and CH-18 locations.

3.A
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3 of 5
Past Council Actions
Meeting Date Description
7/27/2021
(Attachment A)
Council authorized issuance of Water Enterprise revenue bonds Public Outreach
The Charnock Well Field is located in West Los Angeles on property owned by the City of Santa Monica. The property is currently being leased to Windward School, a private college preparatory school. The Water Resources Division has coordinated with Windward School representatives throughout the development of this project, including two meetings held on December 2, 2021, and March 22, 2022, to discuss the construction timing and logistics.

The CH-13 and CH-18 replacement wells would be located in the Windward School parking lot and perimeter of the sports field, respectively. During construction, a portion of the parking lot and sports field would need to be temporarily closed. Windward School staff has begun identifying temporary parking locations to make up for the temporary loss of parking and planning for the closure of the sports field during construction.

Environmental Analysis
The project is exempt from California Environmental Quality Act (CEQA) pursuant to Section 15302 (Class 2 – Replacement/Reconstruction), which provides exemptions for the replacement/reconstruction of existing facilities, including the replacement of existing utility systems involving negligible or no capacity expansion. The replacement wells would be designed to the original design capacity of CH-13 and CH-18 and would not represent an increase in the City’s groundwater production capacity.

In addition, none of the exceptions specified in Section 15300.2 of the CEQA Guidelines would apply that would preclude use of this CEQA exemption. The project site is not located in a sensitive environment, would not have a significant effect on the

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environment, would not damage scenic resources, would not be located on a hazardous waste site, and would not cause a change to a historical resources.

Vendor Selection
Best and Only Bidder Yellow Jacket Drilling Services, LLC Submittals Received Selection Criteria
Yellow Jacket Drilling Services, LLC $4,854,450 Municipal Code SMMC 2.24.180 Evaluation Criteria Price; the ability, capacity and skill of the bidder to perform or provide the materials or services; and the capacity of the bidder to perform the contract or provide the service promptly, within the time specified, and without delay or interference.

Bid Data
Date Posted Posted On
Advertise In
(City Charter & SMMC)
Vendors
Downloaded
Date Publicly
Opened
3/16/2022 City’s Online
Bidding Site
3/17/2022 and 4/4/2022 41 4/11/2022
Additional Vendor Outreach & Justification to Award
The bid for this project was posted on the City’s online bidding site and advertised in the Santa Monica Daily Press. In addition, staff contacted seven potential well drilling contractors upon release of the bid. Staff provided two dates for prospective contractors to attend a mandatory pre-bid job walk, with a total of four contractors attending.

Contractors who attended a pre-bid job walk but did not submit a bid stated the City’s mandatory COVID-19 vaccination requirement as the reason for not bidding on this project.

Staff evaluated the sole bid from Yellow Jacket Drilling Services, LLC based on the criteria in SMMC 2.24.180, including price, previous experience, ability to deliver, quality of product, and compliance with City specifications. Prior to this bid, Yellow Jacket Drilling Services, LLC also successfully completed four municipal groundwater wells similar to the wells being awarded as part of this bid.

Financial Impacts and Budget Actions
Staff seeks authority to approve funding from the Water Fund to award an agreement

3.A
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with Yellow Jacket Drilling Services, LLC for the construction of two replacement groundwater production wells. Drilling of the two groundwater production wells would be funded through the Water Revenue Bonds issued in August 2021 – Groundwater Resiliency at Charnock Well Field.

Agreement Request
FY 2022-23 Budget
Request Amount CIP Account #
Total Contract
Amount
$4,854,450 C5007760.689740 $4,854,450
Prepared By: Chris Aguillon, Water Resources Protection Specialist Approved Forwarded to Council
Attachments:

A. July 27, 2021 Staff Report (Web Link)
B. Oaks Initiative Form

3.A
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3.A.b
Packet Pg. 21
Attachment: Oaks Initiative Form (4943 : Award Bid for Charnock Replacement Wells)

3.A.b
Packet Pg. 22
Attachment: Oaks Initiative Form (4943 : Award Bid for Charnock Replacement Wells) City Council
Report
City Council Meeting: May 24, 2022
Agenda Item: 3.B
1 of 4
To: Mayor and City Council
From: Edward F King, Director, Department of Transportation, Transit Maintenance Subject: Award Bid and Execute a Purchase Order with Toxguard to provide coolant for Department of Transportation transit buses
Recommended Action
Staff recommends that the City Council:

1. Award Bid #4405 to Toxguard Fluid Technologies for the purchase of pre-mixed coolant for heavy-duty engines in transit buses for the Department of Transportation;

2. Authorize the Procurement Manager to issue a purchase order with Toxguard Fluid Technologies for heavy-duty engine coolant in the amount not to exceed $394,925, which includes a $35,902 contingency, over a five-year period with future year funding contingent on Council budget approval.

Summary
The City of Santa Monica’s Department of Transportation (DOT), Big Blue Bus (BBB) division, currently operates 176 transit buses fueled by renewable natural gas and 19 battery electric transit buses. These vehicles require liquid coolant to ensure their natural gas engines and battery systems remain at safe operating temperatures and to ensure that the vehicles are maintained in good operating condition. Through normal operation, coolant becomes contaminated and needs to be replaced as part of DOT’s preventative maintenance process. Staff recommends awarding bid #4405 to Toxguard Fluid Technologies for the purchase and delivery of pre-mixed coolant for transit buses in an amount not to exceed $394,925 over a five-year period including a 10% contingency.

3.B
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Discussion
Santa Monica’s DOT purchases high quality coolants that comply with Original Equipment Manufacturer (OEM) specifications and standards to protect its transit bus engine and battery systems. Coolant on transit buses maintains engine and battery temperatures at an optimal operating condition, preventing excess temperatures from damaging critical operating components. The periodic replacement of coolant with OEM-approved fluids ensures reliability and operating efficiency of transit buses and extends the cost-effective useful life of the City’s bus fleet. The natural gas engines and battery-electric bus (BEB) battery packs require specific coolant fluids to achieve their expected lifecycles and to meet the equipment manufacturer’s warranty terms.

Bid #4405 was posted on January 28, 2021. Staff initially estimated that purchases under this bid would not exceed the threshold for Council authority, as the estimate was for approximately $50,000. An award was made to Toxguard on an interim basis to better evaluate the volume of product needed. However, as service levels increased after COVID, more coolant than initially anticipated was required, and the first year’s expenditures were higher than forecasted and a multi-year contract would require Council authority. Funds in the amount of $58,065 were expended in the first year of the bid term.

Staff recommends that a formal award be made to Toxguard and seeks Council authority for the remaining four years of the bid term.

The award of bid #4405 would enable DOT to perform regular preventative maintenance to ensure its fleet of transit buses remains in a state of good repair. During normal operation, engine coolant deteriorates as it cools engines and accumulates contaminates that could damage engine components. Every 24,000 miles, transit buses have their coolant fluids changed to prevent engines from sustaining undue wear.

Vendor Selection
Bidder Recommendation
Best Bidder Toxguard Fluid Technologies

3.B
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Evaluation Criteria
Price, quality of materials, ability to provide all materials, bidder experience and history providing these services to the
Department of Transportation
Municipal Code SMMC 2.24.180
Submittals Received
Toxguard Fluid Technologies $394,925
Van De Pol Petroleum $395,125
Bid Data
Date
Posted Posted On
Advertised in
(City Charter & SMMC)
Vendors
Downloaded
Date Publicly
Opened
1/28/2021 ProcureNow Santa Monica Daily Press 12 2/16/2021 Best Bidder Justification
Bids were evaluated based on the criteria in SMMC 2.24.180 including price, ability to provide the materials according to City specifications included in the bid, experience, reputation, and training of the bidder. Toxguard Fluid Technologies was the lowest cost bidder. Additionally, they have a positive history providing this service to the Department of Transportation with no complaints regarding their products.

Financial Impacts and Budget Actions
Staff seeks authority to approve funding from the Big Blue Bus (BBB) Fund to award a purchase order with Toxguard Fluid Technologies over a five-year period to provide premixed coolant for transit buses. Future year funding is contingent on Council budget approval.

Purchase Order Request
FY 2022-23
Budget
Request Amount
Department/CIP Account # Total Contract Amount
$67,611 60600008.529300 $394,925

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Purchase Order Request
FY 2022-23 Budget
Request Amount
Expenditures to
date
Future Years’
Request Amount
Department/CIP
Account #
Total Contract
Amount
$67,611 $58,065 $269,249 60600008.529300 $394,925
Prepared By: David Nanjo, Administrative Analyst
Approved Forwarded to Council

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City Council
Report
City Council Meeting: May 24, 2022
Agenda Item: 3.C
1 of 4
To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Architecture Services Subject: Approval of Second Modification to Agreement #3438 with Fleming Environmental for Urgent Repairs to the Veeder Root System of Underground Fuel Storage Tanks
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a second modification to agreement #11099 (CCS) (formerly CT# 3438) in the amount of $182,000 (including contingency) with Fleming Environmental Inc., to perform an urgent repair to the Underground Storage Tank (UST) monitoring system at the Public Safety Facility (PSF) along with additional funding for maintenance and repair on the 13 other sites located in the City. This would result in a five-year amended agreement with a new total amount not to exceed $353,730, with future year funding contingent on Council budget approval.

Summary
Since 2018, the City has contracted with Fleming Environmental, Inc. (Fleming) for the routine inspection and repair of City-owned Underground Storage Tanks (UST). These tanks are used to store fuel for backup generators and other equipment and must meet certain Fire Life Safety criteria to be certified for use. Several critical deficiencies were identified for the UST at the Public Safety Facility (PSF) and the Santa Monica Fire Marshall has deemed the monitoring system for the UST as non-compliant. If these repairs are not made, the City would not be able to fuel the PSF emergency generator needed to supply power to crucial emergency response systems during a power outage.

The repairs identified in the inspections exceed the current scope of anticipated work, so additional funds are requested to address these critical issues at PSF along with additional funding for maintenance and repair on the 13 other City UST sites. This

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second modification is seeking authority to increase the contract by $182,000 for a total contract amount Not to Exceed (NTE) $353,730 through 2023.

Discussion
The City Hall Campus (Historic City Hall, City Hall East, and the PSF) are all on an emergency generator backup and the fuel for those generators is stored in USTs. The USTs containing diesel and unleaded fuel are located at 14 sites throughout the City, and in accordance with local, state, and federal requirements, underground storage tanks and components must be regularly inspected and tested. Fleming is the City’s current service provider for inspection and repair. This vendor performs both Designated Operator Services (which include monthly inspections, staff training, and alarm documentation) and Secondary Containment Testing every three years to determine that no leaks occur from primary containment. During inspections conducted at the PSF last year, Fleming identified several issues, such as alarm panels in a nonmonitored area, discontinuation of manufacturer’s system support, and several malfunctioning sensors. Further, the Santa Monica Fire Marshall declared that the issues must be addressed or PSF would be out of compliance and the emergency generators would be taken out of service, as the fuel source would not be available. The first modification to the contract was authorized by Council to cover necessary repairs identified for the UST at the PSF and extend routine inspection services. After excavating the buried tank at the PSF, the necessary repairs were found to be more extensive than anticipated, hence this second modification request.

Vendor Selection
Fleming was selected from six vendors that responded to formal bid 4337 on March 29, 2018. A five-year professional services agreement not to exceed $80,000 was executed in FY 2018-19 (Attachment A). Council approval was not required in accordance with the City’s procurement policy. The first modification in the amount of $91,730 increased the total not to exceed amount from $80,000 to $171,730 to cover necessary repairs for the UST at the PSF, routine inspection, testing, and maintenance as well as an average of two service repairs to each UST (Attachment B) only. This request is to award a second modification to cover the critical and unexpected costs ($142,690) for the

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identified repairs at the USTs at the PSF, along with providing enough budget for maintenance and repair to the other 13 UST sites in the City through the end of the contract’s five-year term on June 30, 2023. Staff would competitively bid a new contract in early 2023, but this repair work is crucial and must be completed immediately.

Past Council Actions
Meeting Date Description
10/27/20 (Attachment C) Approval of First Modification to Agreement with Fleming for Inspections and Testing of Underground Fuel Storage Tanks Financial Impacts and Budget Actions
Staff seeks authority to approve available funding from the General Fund, Big Blue Bus Fund, and Vehicle Management Fund operating budgets to increase the amount of the agreement with Fleming Environmental Inc., to make these urgent repairs as soon as possible and continue maintenance and repair through FY 2022/23. Future year funding is contingent on Council budget approval.

Agreement Modification Request
Agreement #
Current Authorized
Amount
FY 2021-22
Budget
Modified
Request
Amount
Dept Account # Total Revised
Contract Amount
11099 $171,730 $39,310 Various $211,040
11099 $0 $142,690 01500020.529145 $142,690
Total: $353,730

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Prepared By: Amber Richane, Architectural Associate
Approved Forwarded to Council
Attachments:

A. Contract 3438 - Fleming Environmental Original Agreement B. First Modification - Contract 11099
C. October 27, 2020 Staff Report (Web Link)
D. 2021 OAKS INITIATIVE FORM

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Attachment: Contract 3438 - Fleming Environmental Original Agreement (5065 : Fleming Environmental 2nd Contract Mod)

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Attachment: Contract 3438 - Fleming Environmental Original Agreement (5065 : Fleming Environmental 2nd Contract Mod)

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Attachment: Contract 3438 - Fleming Environmental Original Agreement (5065 : Fleming Environmental 2nd Contract Mod)

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Attachment: Contract 3438 - Fleming Environmental Original Agreement (5065 : Fleming Environmental 2nd Contract Mod)

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Attachment: Contract 3438 - Fleming Environmental Original Agreement (5065 : Fleming Environmental 2nd Contract Mod)

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Attachment: Contract 3438 - Fleming Environmental Original Agreement (5065 : Fleming Environmental 2nd Contract Mod)

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Attachment: Contract 3438 - Fleming Environmental Original Agreement (5065 : Fleming Environmental 2nd Contract Mod)

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Attachment: Contract 3438 - Fleming Environmental Original Agreement (5065 : Fleming Environmental 2nd Contract Mod)

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Attachment: Contract 3438 - Fleming Environmental Original Agreement (5065 : Fleming Environmental 2nd Contract Mod)

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Attachment: Contract 3438 - Fleming Environmental Original Agreement (5065 : Fleming Environmental 2nd Contract Mod)

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Attachment: Contract 3438 - Fleming Environmental Original Agreement (5065 : Fleming Environmental 2nd Contract Mod)

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Attachment: Contract 3438 - Fleming Environmental Original Agreement (5065 : Fleming Environmental 2nd Contract Mod)

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Attachment: Contract 3438 - Fleming Environmental Original Agreement (5065 : Fleming Environmental 2nd Contract Mod)

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Attachment: Contract 3438 - Fleming Environmental Original Agreement (5065 : Fleming Environmental 2nd Contract Mod)

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Attachment: Contract 3438 - Fleming Environmental Original Agreement (5065 : Fleming Environmental 2nd Contract Mod)

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Attachment: Contract 3438 - Fleming Environmental Original Agreement (5065 : Fleming Environmental 2nd Contract Mod)

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Attachment: Contract 3438 - Fleming Environmental Original Agreement (5065 : Fleming Environmental 2nd Contract Mod) 1 Contract Number 11099
(Former Contract Number 3438)

FIRST MODIFICATION OF AGREEMENT
This First Modification of Agreement Number 11099 (CCS) (“First Modification”), entered into as of _________________(“Execution Date”), by and between the City of Santa Monica, a municipal corporation (“City”), and Fleming Environmental Inc. (CONTRACTOR) is made with reference to the following:

RECITALS
A. On or about February 20, 2019, the City and CONTRACTOR entered into Agreement Number 11099 (CCS) for designated operator inspections, employee training, general maintenance and repair, and secondary containment testing and work plan. (“Original Agreement”).

B. The City and CONTRACTOR desire to modify the Original Agreement to increase the contract price to cover emergency repair services through the end of term of the Original Agreement.

TERMS AND CONDITIONS
Now, therefore, the undersigned parties do hereby mutually agree to modify the Original Agreement as follows:

1. Section 2 of the Original Agreement entitled “CONTRACTOR Services” shall be modified by adding the following paragraph:

Additional Services. CONTRACTOR will perform all of the additional services (“Additional Services”) described in Exhibit A-1, Scope of Services. CONTRACTOR will complete the Additional Services in accordance with Exhibit B-1, Budget.

2. Section 4 of the Original Agreement entitled “Compensation” shall be modified by adding the following paragraph:

Compensation. The City will compensate CONTRACTOR for the Additional Services in an amount not to exceed NINETY-ONE

THOUSAND SEVEN HUNDRED AND THIRTY DOLLARS
($91,730), as set forth in Exhibit B-1. The total contract price for services pursuant to the Original Agreement and this First Modification shall not exceed ONE HUNDRED AND SEVENTY-ONE

THOUSAND SEVEN HUNDRED AND THIRTY DOLLARS
($171,730).

3. Exhibit A-1 and Exhibit B-1 are attached hereto and incorporated herein by this reference.

DocuSign Envelope ID: 223A6802-F9F0-4CDA-83A0-C5E05EF9AFE9 11/12/2020

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Attachment: First Modification - Contract 11099 (5065 : Fleming Environmental 2nd Contract Mod) 2 4. Except as expressly modified by this First Modification, all other terms and conditions of the Original Agreement shall be and remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this First Modification as of the date and year first written above.

ATTEST:
______________________________

DENISE ANDERSON-WARREN
City Clerk
APPROVED AS TO FORM:
______________________________

LANE DILG
City Attorney

CITY OF SANTA MONICA,
a municipal corporation
By: ______________________________

RICK COLE
City Manager
CONTRACTOR Corporation
#VENDOR
By: _______________________________
DocuSign Envelope ID: 223A6802-F9F0-4CDA-83A0-C5E05EF9AFE9 11/9/2020
Interim City Attorney
George Cardona
Jennifer Martin
Contracts Administrator
11/11/2020
Fleming Environmental Inc.

Interim City Manager
Lane Dilg
11/12/2020
Denise Anderson-Warren
11/12/2020
City Clerk

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Attachment: First Modification - Contract 11099 (5065 : Fleming Environmental 2nd Contract Mod) Exhibit A-1 Additional Services
Emergency Repair of Underground Storage Tank (UST) and Public Safety Facility Fleming Environmental, Inc shall be responsible for performing repair to damaged underground diesel fuel piping at the Santa Monica Public Safety Facility.

Work Included:
• Submit work plan for permits for project
• Ensure permits are in place prior to commencing work
• Coordinate site access plans with site personnel
• Air test primary lines before any work starts
• Air test secondary lines after backfill pre concrete
• Pos construction SB 989 testing on piping only after concrete • 6 month SB 989 testing on secondary lines
• Mobilize onsite
• Final of project
DocuSign Envelope ID: 223A6802-F9F0-4CDA-83A0-C5E05EF9AFE9

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Attachment: First Modification - Contract 11099 (5065 : Fleming Environmental 2nd Contract Mod) Exhibit B.1 Budget
Contract amount shall be increased by $91,730 to cover routine and emergency repair services, for a total not to exceed $171,730.

Year Fiscal Year / Dates (Inclusive) Budget Available
1 Fiscal Year (FY) 2018/19
(Contract execution date to June 30, 2019)
Amount shall not exceed $12,000.
2 FY 2019/20
(July 1, 2019 to June 30, 2020)
Amount shall not exceed $45,600.
3 FY 2020/21
(July 1, 2020 to June 30, 2021)
Amount shall not exceed $66,821.
4 FY 2021/22
(July 1, 2021 to June 30, 2022)
Any unspent funding up to $171,730 total
contract value.
5 FY 2022/23
(July 1, 2022 to June 30, 2023)
Any unspent funding up to $171,730 total
contract value.

Any unspent amount for each year may be made available in the subsequent year(s), at the sole and complete discretion of the City and subject to budgetary approval. The total amount of compensation shall not exceed the sum of $171,730.

Pricing
Item / Service Year 1 Year 2 Year 3 Year 4 Year 5
Price Increase N/A 3% 3% 3% 3%
Recurring Services by Fiscal Year & Location
Big Blue Bus – 1620 6th Street
Designated Operator
Inspections (monthly) /
Training (2x per year)
$1,680.00
($140.00/mo)
$1,730.40
($144.20/mo)
$1,782.31
($148.53/mo)
$1,835.78
($152.98/mo)
$1,890.85
($157.57/mo)
Secondary Containment
Testing
$1,650.00 $1,803.00
Corporate Yards (Fleet Services) – 2500 Michigan Avenue Designated Operator
Inspections (monthly) /
Training (2x per year)
$1,680.00
($140.00/mo)
$1,730.40
($144.20/mo)
$1,782.31
($148.53/mo)
$1,835.78
($152.98/mo)
$1,890.85
($157.57/mo)
Secondary Containment
Testing
$3,750.00 $4,097.73
Fire Station #1 – 1444 7th Street
Designated Operator
Inspections (monthly) /
Training (3x per year)
$1,680.00
($140.00/mo)
$1,730.40
($144.20/mo)
$1,782.31
($148.53/mo)
$1,835.78
($152.98/mo)
$1,890.85
($157.57/mo)
DocuSign Envelope ID: 223A6802-F9F0-4CDA-83A0-C5E05EF9AFE9

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Attachment: First Modification - Contract 11099 (5065 : Fleming Environmental 2nd Contract Mod) Secondary Containment
Testing
$1,850.00 $2,021.54
Item / Service Year 1 Year 2 Year 3 Year 4 Year 5
Fire Station #2 – 222 Hollister Avenue
Designated Operator
Inspections (monthly) /
Training (3x per year)
$1,680.00
($140.00/mo)
$1,730.40
($144.20/mo)
$1,782.31
($148.53/mo)
$1,835.78
($152.98/mo)
$1,890.85
($157.57/mo)
Secondary Containment
Testing
$1,450.00 $1,584.45
Fire Station #3 – 1302 19th Street
Designated Operator
Inspections (monthly) /
Training (3x per year)
$1,680.00
($140.00/mo)
$1,730.40
($144.20/mo)
$1,782.31
($148.53/mo)
$1,835.78
($152.98/mo)
$1,890.85
($157.57/mo)
Secondary Containment
Testing
$1,850.00 $2,021.54
Fire Station #5 – 2450 Ashland Avenue
Designated Operator
Inspections (monthly) /
Training (3x per year)
$1,680.00
($140.00/mo)
$1,730.40
($144.20/mo)
$1,782.31
($148.53/mo)
$1,835.78
($152.98/mo)
$1,890.85
($157.57/mo)
Secondary Containment
Testing
$1,850.00 $2,021.54
Public Safety Facility – 333 Olympic Drive
Designated Operator
Inspections (monthly) /
Training (3x per year)
$1,680.00
($140.00/mo)
$1,730.40
($144.20/mo)
$1,782.31
($148.53/mo)
$1,835.78
($152.98/mo)
$1,890.85
($157.57/mo)
Secondary Containment
Testing
$1,450.00 $1,584.45
Santa Monica Airport – Aeroplex – 2501 Airport Avenue
(Bill To: Aeroplex – 3333 E. Spring Street, Suite 204, Long Beach, CA 90806) Designated Operator
Inspections (monthly) /
Training (3x per year)
$1,680.00
($140.00/mo)
$1,730.40
($144.20/mo)
$1,782.31
($148.53/mo)
$1,835.78
($152.98/mo)
$1,890.85
($157.57/mo)
Secondary Containment
Testing
$1,450.00 $1,584.45
As-Needed Repairs and Services – Hourly Billable Labor Rates Job Classification Year 1 Year 2 Year 3 Year 4 Year 5
Project Manager $125.00 $128.75 $132.61 $136.59 $140.69 Electrician $140.00 $144.20 $148.53 $152.98 $157.57
Laborer $110.00 $113.30 $116.70 $120.20 $123.81
General Admin $75.00 $77.25 $79.57 $81.95 $84.41
Overtime Rate* $165.00 $169.95 $175.05 $180.30 $185.71
Other Charges
Materials / Parts To be quoted individually and pre-approved by City staff.

Travel time to site for
service calls or to pick up
parts related for repairs
To be charged at rates listed above with pre-approval of City staff.

DocuSign Envelope ID: 223A6802-F9F0-4CDA-83A0-C5E05EF9AFE9

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Attachment: First Modification - Contract 11099 (5065 : Fleming Environmental 2nd Contract Mod) Hourly rates include all overhead and administration, compliance with prevailing wage/certified payroll submittal requirements (including hard copy submittals to the City’s prevailing wage monitoring consultant), benefits and profit.
*Overtime is applicable to work completed above 8 hours per day Monday through Friday or before 7 a.m. and after 5 p.m.; and all Saturday/Sunday hours.

Payment Terms: Net 30.

DocuSign Envelope ID: 223A6802-F9F0-4CDA-83A0-C5E05EF9AFE9

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Attachment: First Modification - Contract 11099 (5065 : Fleming Environmental 2nd Contract Mod)

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Attachment: 2021 OAKS INITIATIVE FORM (5065 : Fleming Environmental 2nd Contract Mod)

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Attachment: 2021 OAKS INITIATIVE FORM (5065 : Fleming Environmental 2nd Contract Mod) City Council
Report
City Council Meeting: May 24, 2022
Agenda Item: 3.D
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To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Engineering and Street Services
Subject: Adoption of a Resolution Declaring Intention to Establish a Pedestrian Mall on a Portion of First Court Between Santa Monica Boulevard and Arizona Avenue
Recommended Action
Staff recommends that the City Council:

1. Adopt a Resolution of Intent declaring the Council’s intent to establish a Pedestrian Mall along a southern portion of 1st Court between Santa Monica Boulevard and Arizona Avenue;

2. Adopt the determination that the action to approve the Resolution of Intent to establish the Pedestrian Mall is exempt pursuant to CEQA Guideline 15061 (b)(3); and

3. Set a public hearing for September 27, 2022 to consider the establishment of the proposed Pedestrian Mall along a southern portion of 1st Court between Santa Monica Boulevard and Arizona Avenue.

Summary
The Pedestrian Mall Law of 1960, California Streets and Highways Code Sections 11000 et seq. (the “Pedestrian Mall Law”), authorizes municipalities to close streets to vehicular traffic and establish pedestrian malls. Under the Pedestrian Mall Law, the City may consider establishing a pedestrian mall along a southern portion of First Court between Santa Monica Boulevard and Arizona Avenue (the “Pedestrian Mall”). If approved, the Pedestrian Mall would remain as a public right-of-way designated for pedestrian use. Adoption of a Resolution of Intent is the first step in the process for establishment of a pedestrian mall under the Pedestrian Mall Law. The Resolution of Intent sets a public hearing date of September 27, 2022 for the consideration of the

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establishment of the Pedestrian Mall. As required by law, the City must provide a 90- day notice of the public hearing. If adopted by Council, a public Notice of Intent to establish the Pedestrian Mall and to close the portion of First Court to vehicle traffic would be recorded and posted on the impacted alley segments and mailed to the public.

Background
The Pedestrian Mall Law of 1960, California Streets and Highways Code Sections 11000 et seq. (the “Pedestrian Mall Law”), authorizes municipalities to close streets to vehicular traffic and establish pedestrian malls. The City of Santa Monica (“City”) used this law to establish the Third Street Mall in 1963 to create a pedestrian zone that has added to the vitality and vibrancy of Downtown Santa Monica, and it has served the public interest and not unduly inconvenienced vehicular traffic.

The City’s Land Use and Circulation Element of its General Plan (the “LUCE”) adopted in 2010 designates the properties located in Santa Monica’s Downtown District on the north side of Santa Monica Boulevard between Ocean Avenue and Second Street (commonly known as 101 Santa Monica Boulevard, 1337 Ocean Avenue, 1333 Ocean Avenue, 1327 Ocean Avenue, and 129 Santa Monica Boulevard) as a project site (referenced hereinafter as “the Project Site”) to attract new investment given its accessibility to transit and ability to accommodate mixed-use development, contribute to the pedestrian-oriented environment, and support substantial community benefits (LUCE Policy D1.5). The LUCE prioritizes the pedestrian environment above other modes of travel in the Downtown District and discourages north – south alley access to and from Santa Monica Boulevard in an effort to explore alternate routing (LUCE Policy B4.14 and p. 4.0-18). The LUCE also strives for the City to improve the aesthetic appearance of the alleys and incorporate the alleys into the pedestrian system when and where appropriate (LUCE Policy D9.6).

Discussion
Purpose for a Proposed Pedestrian Mall
A development agreement application is pending for a mixed-use development on the Project Site. Key considerations for considering establishment of the Pedestrian Mall

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included that the owner owns all property abutting the portion of First Court, a public alley that currently allows for one-way vehicular travel southbound from Arizona Avenue to Santa Monica Boulevard and proposed for closure.

If developed, that portion of First Court alley adjacent to the Project Site could be prioritized for pedestrian use by establishment of the Pedestrian Mall. If established, the Pedestrian Mall would necessitate the rerouting of southbound vehicular travel on First Court to Second Street (rather than to Santa Monica Boulevard) via a new midblock, one-way, east-bound connection as depicted in Figure 1. This redirected portion of the public alley would be located on private property.

Figure 1 – Map showing the proposed Pedestrian Mall along First Court adjacent to Santa Monica Boulevard
As the result of these discussions, City Staff recommends the establishment of a Pedestrian Mall on the relevant portion of First Court alley pursuant to the Pedestrian

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Mall Law of 1960 (Streets & Highways Code Sections 11000, et seq.). By establishing the proposed Pedestrian Mall, First Court would remain a public right-of-way. If the Pedestrian Mall is established, the property owner has agreed to improve and maintain the Pedestrian Mall.

Access and Circulation
A proposed Resolution of Intent (Attachment A) states that the City Council, pursuant to the Pedestrian Mall Law, declares its intention to establish a Pedestrian Mall located on a portion of First Court between Santa Monica Boulevard and Arizona Avenue. The Pedestrian Mall would remain a public right-of-way and be closed to all motorized vehicular traffic, with the exception of occasional deliveries, emergency vehicles, public utility and infrastructure maintenance during limited timeframes. A clear emergency access pathway along the center of the Pedestrian Mall would be required to allow for Fire, Emergency Medical Services, and Police access.

Furthermore, the owner would be required to construct and maintain, at the owner’s expense, a new eastbound leg of the public alley within a portion of the Project Site so that vehicles traveling southbound down First Court would be able to exit onto Second Street within the owner’s property.

The City would retain its regulatory powers and rights pertaining to the use, maintenance and operations of the Pedestrian Mall. If and when the City were to terminate the Pedestrian Mall in the future, vehicular access would then return over the relevant portion of First Court alley and the eastbound leg of the public alley easement to be located across the Project Site would be terminated.

Process for Establishing the Proposed Pedestrian Mall
The Pedestrian Mall Act requires the City to notify the public, including potentially affected property owners and tenants, prior to the City Council’s ultimate decision whether to establish the Pedestrian Mall.

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Staff is bringing forward this Resolution of Intent for the Council’s consideration and adoption as it is a required first step in the process before the City Council can move forward with a public hearing to decide whether to close a portion of First Court between Santa Monica Boulevard and Arizona Avenue for the creation of a Pedestrian Mall.

Among other things, the Resolution of Intent sets a future public hearing date of September 27, 2022 at 5:30 pm for the City Council’s decision on the establishment of the proposed Pedestrian Mall, including hearing any protests or objections and claims relating to the establishment of the Pedestrian Mall.

This Pedestrian Mall would only be established if the owner’s proposed development agreement has been approved by the City Council and is in effect. Staff is scheduled to present the development Agreement for Council consideration and approval on July 12, 2022, and then will return for a final determination on establishing the Pedestrian Mall on September 27, 2022.

This scheduling approach allows for notification in accordance with the Pedestrian Mall Law, which requires that a noticed public hearing be held 90 days after Council adopts a resolution of intention to establish a Pedestrian Mall (and said document is recorded by Los Angeles County).

Public Outreach
Following adoption of the Resolution of Intent to establish the Pedestrian Mall, City staff would provide notice of the proposed Pedestrian Mall and September 27, 2022 public hearing date, as further described, below.

The City Engineer would be directed to post and mail this approved Resolution of Intent, and have it recorded as required by Streets and Highways Code. Specific steps would include:

1. By June 23, 2022 or no later than 30 days following this Council meeting, the Resolution of Intent must be recorded with Los Angeles County. Copies of the recorded notice would be posted 90 days prior to the City Council’s September 27, 2022 public hearing.

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2. No later than August 12, 2022, a public notice that would include a copy of the recorded Resolution of Intent would be mailed to provide the public a 45-day notice prior to the City Council’s September 27, 2022 public hearing.

Other Considerations/Legal Requirements
The City does not intend to form an assessment district to pay for the proposed improvements, and instead will require the project developer to improve and maintain the proposed Pedestrian Mall to the City’s satisfaction.

Environmental Review
The action to approve the Resolution of Intent to establish the Pedestrian Mall is exempt pursuant to CEQA Guideline 15061 (b)(3) because the adoption of the Resolution of Intent does not have the potential for causing a significant effect on the environment since it merely initiates the required noticing period for the public hearing and sets the public hearing date for consideration of the establishment of the Pedestrian Mall.

Financial Impacts and Budget Actions
There is no immediate financial impact or budget action necessary as a result of the recommended actions.

Prepared By: Joshua Carvalho, Civil Engineer
Approved Forwarded to Council
Attachments:

A. Resolution of Intent
B. June 12, 2018 Staff Report (Web Link)

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1 City Council Meeting: May 24, 2022 Santa Monica, California RESOLUTION NO. ____ (CCS)
(City Council Series)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA

DECLARING ITS INTENTION TO ESTABLISH A PEDESTRIAN MALL ON A PORTION

OF FIRST COURT BETWEEN SANTA MONICA BOULEVARD AND ARIZONA

AVENUE, IN THE CITY OF SANTA MONICA, CALIFORNIA
WHEREAS, the Pedestrian Mall Law of 1960, California Streets and Highways Code Sections 11000 et seq. (the “Pedestrian Mall Law”), authorizes municipalities to close streets to vehicular traffic and to establish pedestrian malls; and WHEREAS, the City of Santa Monica (“City”) established the Third Street Mall in 1963 to create a pedestrian zone that has added to the vitality and vibrancy of Downtown Santa Monica and which has served the public interest and not unduly inconvenienced vehicular traffic; and
WHEREAS, the City’s Land Use and Circulation Element of its General Plan (the “LUCE”) designates the properties located in Santa Monica’s Downtown District on the north side of Santa Monica Boulevard between Ocean Avenue and Second Street commonly known as 101 Santa Monica Boulevard, 1337 Ocean Avenue, 1333 Ocean Avenue, 1327 Ocean Avenue and 129 Santa Monica Boulevard (the “Project Site”) as a site to focus new investment given its accessibility to transit and ability to accommodate mixed-use development, contribute to the pedestrian-oriented environment, and support substantial community benefits (LUCE Policy D1.5); and

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Attachment: Resolution of Intent [Revision 3] (5074 : Resolution of Intent to hold a public hearing to establish a pedestrian mall on 1st Court) 2 WHEREAS, the LUCE states to “[p]rioritize pedestrian environment above all other modes” in the Downtown District (LUCE, p. 4.0-18) and LUCE Policy B4.14 is to “discourage north-south alley access to Santa Monica Boulevard and explore alternative routing;” and
WHEREAS, LUCE Policy D9.6 is to “improve the aesthetic appearance of the alleys, and where appropriate incorporate the alleys into the pedestrian system;” and WHEREAS, the City’s Downtown Community Plan (“DCP”), a specific plan governing the Downtown District, designates the Project Site as one of three Established Large Sites that have the potential to accommodate significant new development and provide significant community benefits (DCP p. 30 and Illustration 4.1 Downtown Districts, p. 174); and
WHEREAS, BELLE VUE PLAZA, a California limited partnership, and OCEAN AVENUE PARTNERS, LLC, a Delaware limited liability company, collectively the owners of the Project Site (“Project Developer”) has proposed to develop the Project Site with a mixed-use housing, hotel, cultural uses, and retail/restaurant project, which incorporates two City-designated landmark and includes publicly-accessible open space (the “Project”); and
WHEREAS, the Project Site is located on both the west and east side of First Court, an approximately 20’-wide, north-south public alley connecting Arizona Avenue (on the north) to Santa Monica Boulevard (on the south) that currently allows for oneway vehicular travel southbound from Arizona Avenue to Santa Monica Boulevard; and WHEREAS, the Project proposes to re-route southbound vehicular travel on First Court to Second Street (rather than Santa Monica Boulevard) via a new east-west

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Attachment: Resolution of Intent [Revision 3] (5074 : Resolution of Intent to hold a public hearing to establish a pedestrian mall on 1st Court) 3 public alley to be located on the northern portion of the Project Site pursuant to the terms of a Development Agreement for the Project and an easement agreement for the Re-Routed First Court public alley; and
WHEREAS, in order to facilitate pedestrian access in the public right-of-way adjacent to the Project Site, the City of Santa Monica declares its intention to establish a new pedestrian mall on a portion of First Court adjacent to the Project Site, between Santa Monica Boulevard and Arizona Avenue, as shown on Exhibit A (the “Pedestrian Mall”); and
WHEREAS, consistent with LUCE and DCP policies, the proposed Pedestrian Mall would (a) allow for uninterrupted pedestrian access on the north sidewalk along Santa Monica Boulevard between Second Street and Ocean Avenue and (b) connect to a publicly-accessible pedestrian paseo in the Project providing pedestrian access through the Project between Ocean Avenue and Santa Monica Boulevard as well to the elevators for the publicly-accessible observation deck pursuant to the terms of a Development Agreement for the Project; and
WHEREAS, east-west through traffic on both Santa Monica Boulevard and Arizona Avenue will be maintained; and
WHEREAS, the City of Santa Monica does not intend to form an assessment district to pay for the proposed improvements and instead will require the Project Developer to improve and maintain the proposed Pedestrian Mall pursuant to the terms of a Development Agreement for the Project and an associated maintenance agreement for the Pedestrian Mall; and

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Attachment: Resolution of Intent [Revision 3] (5074 : Resolution of Intent to hold a public hearing to establish a pedestrian mall on 1st Court) 4 WHEREAS, the City of Santa Monica will hold a duly noticed public hearing as set forth below to hear protests and objections to the establishment of the proposed Pedestrian Mall and to review any claims of damages from those holding any legal or equitable interest in any real property which might suffer legal damage by reason of the establishment of the proposed Pedestrian Mall.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA, , DOES RESOLVE AS FOLLOWS:

SECTION 1. The above recitals are true and correct.

SECTION 2. Pursuant to the Pedestrian Mall Law, the City Council declares its intention to establish the Pedestrian Mall located on a portion of First Court between Santa Monica Boulevard and Arizona Avenue, a general description of which is as follows: First Court between the northwesterly line of Santa Monica Boulevard and a parallel line approximately 160 feet northwesterly and 20 feet wide; and an area of approximately 20 feet south of the northwesterly line of Santa Monica Boulevard 30 feet wide as shown on Exhibit A, subject to the conditions stated herein.

SECTION 3. There are no “intersecting streets," as defined Streets and Highways Code Section 11008.

SECTION 4. There is no “mall intersection,” as defined in Streets and Highways Code Section 11007.

SECTION 5. The City Council determines that the public interest and convenience require the establishment of the proposed Pedestrian Mall and that vehicular traffic will not be unduly inconvenienced thereby because alternative vehicular travel will be provided prior to implementation of the Pedestrian Mall.

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Attachment: Resolution of Intent [Revision 3] (5074 : Resolution of Intent to hold a public hearing to establish a pedestrian mall on 1st Court) 5 SECTION 6. The City Council intends to adopt an ordinance prohibiting vehicular travel on the proposed Pedestrian Mall except for emergency, utility, and/or maintenance/service vehicles.

SECTION 7. Damages, if any, allowed or awarded to any property owner by reason of the establishment of the proposed Pedestrian Mall will be paid solely from funds provided by the Project Developer.

SECTION 8. City has no obligation and does not intend to establish the Pedestrian Mall without the Project Developer’s legal commitment to pay such damages, if any, allowed or awarded to any property owner by reason of the establishment of the proposed Pedestrian Mall.

SECTION 9. The City Council will hold a public hearing on September 27, 2022, at 6:30 p.m. at the Santa Monica City Hall, City Council Chambers, 1685 Main Street, Santa Monica, California, or via a remote public meeting if required due to the on-going COVID-19 public health emergency, where the City Council will hear protests and objections to the establishment of the proposed Pedestrian Mall. Any and all persons having any objection to the establishment of the proposed Pedestrian Mall may file a written protest with the City Clerk of the City of Santa Monica at any time not later than 6:30 p.m. on September 27, 2022.

SECTION 10. Notice is hereby given that any person owning or having any legal or equitable interest in any real property which might suffer legal damage by reason of the establishment of the proposed Pedestrian Mall may file a written claim of damages with the City Clerk of the City of Santa Monica at any time not later than 6:30 p.m. on September 27, 2022. Such written claim must describe the real property as to which the

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Attachment: Resolution of Intent [Revision 3] (5074 : Resolution of Intent to hold a public hearing to establish a pedestrian mall on 1st Court) 6 claim is made, must state the exact nature of the claimant’s interest therein, must state the nature of the claimed damage thereto, and must state the amount of damages claimed. Failure to file such written claim within the time provided shall be deemed a waiver of any claim for damages or compensation and shall operate as a bar to any subsequent action seeking to prevent the establishment of the proposed Pedestrian Mall or to recover damages on account of such establishment. Furthermore, the filing of such a claim shall operate as a bar in any subsequent action to the recovery of any damages or compensation in excess of the amount stated in such claim.

SECTION 11. The City Engineer of the City of Santa Monica hereby is directed to cause this Resolution to be posted, mailed and recorded as required by Streets and Highways Code Sections 11301,11302, and 11302.5, respectively.

SECTION 12. The City Clerk shall certify the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect.

APPROVED AS TO FORM:
____________________
SUSAN Y. COLA
Interim City Attorney

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Attachment: Resolution of Intent [Revision 3] (5074 : Resolution of Intent to hold a public hearing to establish a pedestrian mall on 1st Court) 7 Adopted and approved this 24th day of May 2022.
___________________
Sue Himmelrich, Mayor
I, Denise Anderson-Warren, City Clerk of the City of Santa Monica, do hereby certify that Resolution No. _____ (CCS) was duly adopted at a meeting of the Santa Monica City Council held on the 24th day of May 2022, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
_____________________________
Denise Anderson-Warren, City Clerk

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Attachment: Resolution of Intent [Revision 3] (5074 : Resolution of Intent to hold a public hearing to establish a pedestrian mall on 1st Court) 8 EXHIBIT A
GENERAL DESCRIPTION OF PROPOSED PEDESTRIAN MALL [Behind this page]

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Attachment: Resolution of Intent [Revision 3] (5074 : Resolution of Intent to hold a public hearing to City Council
Report
City Council Meeting: May 24, 2022
Agenda Item: 3.E
1 of 3
To: Mayor and City Council
From: Lori Gentles, Chief People Officer, Human Resources Department Subject: Approval of Modification to Agreement with Barry W. Leeder, Inc., dba Collections Plus for Drug and Alcohol Collection (Testing) Services Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to agreement #10724 (CCS) in the amount of $595,000 with Barry W. Leeder Inc. dba Collections Plus, A California based Corporation for professional drug and alcohol testing services for all departments. This will result in a nine-year amended agreement with a new total amount not to exceed $917,820, with future year funding contingent on Council budget approval.

Summary
In accordance with the federal Drug-Free Workplace Act (41 U.S.C. 81) and the federal Department of Transportation (DOT) and Federal Motor Carrier Safety Administration (FMCSA) regulations on drug and alcohol testing programs in transportation workplaces at 49 Code of Federal Regulations (CFR) Parts 40, 382, and 655, the City is required to conduct pre-employment, random, post-accident, reasonable suspicion, and follow-up drug and alcohol testing annually for, but not limited to, commercial drivers performing safety-sensitive functions who are covered by DOT and FMCSA regulations. The City currently has 69 job classifications and approximately 500 employees subject to DOT regulations. Due to higher than anticipated recruitment needs and to ensure the availability of testing longer term, staff seek to modify the existing contract to extend the agreement by four years and raise the amount authorized under the agreement by $595,000 that will result in a total contract amount not to exceed $917,820.

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Discussion
Collections Plus has provided drug and alcohol testing collection services for the City of Santa Monica since 2013 and most recently entered into an agreement for testing services in 2018, which will expire in 2023. Due to the increases in hiring of positions subject to DOT and FMCSA regulations due to turnover, the City will exceed the existing approved purchasing authority before the current agreement expires on July 21, 2023. In order to maintain compliance with legally required drug and alcohol testing without disruption, and be operationally efficient, staff is asking City Council to approve extending the contract amount by $595,000, and extending the term by four years.

The Human Resources Department holds the contract with this vendor. Departments are charged for testing incurred by their employees as invoices are received and they budget for these expenses accordingly.

Vendor Selection
In 2013 and 2018, the Human Resources department issued a Request for Proposals (RFP) for drug and alcohol testing collection services. In both instances, Collections Plus was the only vendor to submit a proposal. Because the City operates around the clock, the City’s requirements of vendors for drug and alcohol testing services includes the ability to provide services 24 hours/day, 7 days/week, 52 weeks/year including holidays at a collection site that is local and convenient to most City facilities.

Collections Plus meets such requirements by offering a mobile collection service and direct immediate access to collectors to meet service needs of City departments.

Past Council Actions
Meeting Date Description
7/24/2018
(attachment A)
Award of new agreement in response to an RFP for a total amount not to exceed $322,820 from October 15, 2018
through July 21, 2023.

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Financial Impacts and Budget Actions
Staff seeks authority to approve funding to increase the amount of the agreement with Barry W. Leeder, Inc. dba Collections Plus for mandatory drug and alcohol testing services. This will extend the existing agreement by four years and increase the not-toexceed amount by $595,000 resulting in a nine-year agreement in a total amount not to exceed $917,820. These funds will be encumbered as needed and are charged to the appropriate departments as the services are rendered. Department budgets currently include funding for this work. Future year funding is contingent on Council budget approval.

Agreement Modification Request
Agreement #
Current
Authorized
Amount
FY 2022-23 Budget
Modified Request
Amount
Dept Account #
Total Revised
Contract
Amount
10724 $322,820 $0 Various $917,820
Prepared By: Mark Brower, Deputy Director
Approved Forwarded to Council
Attachments:

A. July 24, 2018 Staff Report - Attachment A
B. Current Agreement - Attachment B
C. OAKS 2022 - Attachment C

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City Council
Report
City Council Meeting: July 24, 2018
Agenda Item: 3.U
1 of 4
To: Mayor and City Council
From: Donna Peter, Director, Human Resources Department Subject: Award Bid for Drug and Alcohol Collection Testing Services Recommended Action
Staff recommends that the City Council:

1. Award RFP #177 to Barry Leeder, Inc., dba Collections Plus, a California-based company, for providing drug and alcohol collection testing services; and

2. Authorize the City Manager to negotiate and execute an agreement with Collections Plus, in an amount not to exceed $188,140 (including a 10% contingency) for three years, with two additional one-year renewal options in the amount of $69,340 for the first option, and $65,340 for the second option, on the same terms and conditions, for a total amount not to exceed $322,820 over a five-year period with future year funding contingent on Council budget approval.

Summary
In accordance with the federal Drug-Free Workplace Act (41 U.S.C. 81) and the federal Department of Transportation (DOT) regulations on drug and alcohol testing programs in transportation workplaces at 49 CFR Part 40, the City is required to conduct preemployment, random, post-accident, reasonable suspicion, and follow-up drug and alcohol testing annually for, but not limited to, commercial drivers performing safetysensitive functions who are covered by DOT regulations. The City currently has 50 job classifications subject to DOT regulations.

Discussion
Collections Plus has been providing drug and alcohol testing collection services for the City of Santa Monica since 2013. In 2015 and 2017, City staff made requests to Council for modifications to the existing agreement. Following conclusion of the 2013 agreement with Collections Plus, the Human Resources Department issued a Request for Proposal (RFP) for drug and alcohol testing collection services. In June 2018, the RFP was posted on the City’s online bidding site. Collections Plus was the only vendor

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Attachment: July 24, 2018 Staff Report - Attachment A (5088 : Approval of Modification of Agreement for Drug and Alcohol Collection Services) 2 of 4
to submit a written proposal. This is similar to what occurred in February 2013, when the City issued an RFP for drug and alcohol testing collection services, and Collections Plus was the only bidder.

Vendor Selection
Because the City operates around the clock, the City’s requirements of vendors for drug and alcohol testing services includes the ability to provide services 24 hours/day, 7 days/week, 52 weeks/year including holidays at a collection site that is local and convenient to most City facilities. Collections Plus meets such requirements by offering a mobile collection service and direct immediate access to collectors to meet service needs of City departments.

Bid Posting Date
Bid
Posted
On
Bid Advertised
In
(City Charter &
Municipal
Code)
# of
Vendors
Downloaded
# of
Submittals
Received
Date
Publicly
Opened
06/14/2018
City's
Online
Bidding
Site
Santa Monica
Daily Press
15 1 06/14/2018
Submittals Received Vendor Selection Recommendation

1. Collections Plus Municipal Code SMMC 2.24.072
Evaluation
Criteria
Experience and technical competence,
ability to provide scope of services, quality
control, cost of services, cost control and
stability/references.

Best and Only
Bidder
Collections Plus
Additional Vendor Outreach & Justification for Award
Based on this criteria and criteria in SMMC 2.24.073, staff recommends Collections Plus as the most-qualified firm to provide drug and alcohol testing collection services based on their expertise on federal drug and alcohol testing and reporting regulations, experience in training on the subject matter, and their understanding of the City’s processes.

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Attachment: July 24, 2018 Staff Report - Attachment A (5088 : Approval of Modification of Agreement for Drug and Alcohol Collection Services) 3 of 4
Past Council Actions
Meeting Date Description
06/23/15
(attachment A)
1 st Modification of the Original Agreement with Collection Plus to increase contract amount by $81,000 for a total amount not to exceed $150,847 and to extend terms of the contract from June 30, 2016 through August 27, 2017.
06/23/17
(attachment B)
2 nd modification to the agreement to increase the contract amount by $55,000 for a total amount not to exceed
$205,847 and to end the terms of the contract from August 27, 2017 through June 30, 2018.

Financial Impacts and Budget Actions
The contract to be awarded to Collections Plus is for an amount not to exceed $322,820. Funds in the amount of $59,400 are available in various departments for FY 2018-2019.

Fiscal Year Total Contract Amount (includes 10% contingency) 18-19 $59,400
19-20 $63,400 (amount includes $4,000 for training)
20-21 $65,340
21-22 $69,340 (amount includes $4,000 for training)
22-23 $65,340
Future year funding is contingent on Council budget approval.

Prepared By: Tatiana Morrison, Executive Administrative Assistant Approved Forwarded to Council
Attachments:

A. 6.23.15 First Mod to Collections Plus Agreement - Attachment A (Staff Report)

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Attachment: July 24, 2018 Staff Report - Attachment A (5088 : Approval of Modification of Agreement for Drug and Alcohol Collection Services) 4 of 4
B. 6.13.17 Second Mod to Collections Plus Agreement - Attachment B (Staff Report)
C. Oaks Form

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Attachment: July 24, 2018 Staff Report - Attachment A (5088 : Approval of Modification of Agreement for Drug and Alcohol Collection Services)

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Attachment: Current Agreement - Attachment B (5088 : Approval of Modification of Agreement for Drug and Alcohol Collection Services)

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Attachment: Current Agreement - Attachment B (5088 : Approval of Modification of Agreement for Drug and Alcohol Collection Services)

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Attachment: Current Agreement - Attachment B (5088 : Approval of Modification of Agreement for Drug and Alcohol Collection Services)

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Attachment: Current Agreement - Attachment B (5088 : Approval of Modification of Agreement for Drug and Alcohol Collection Services)

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Attachment: Current Agreement - Attachment B (5088 : Approval of Modification of Agreement for Drug and Alcohol Collection Services)

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Attachment: Current Agreement - Attachment B (5088 : Approval of Modification of Agreement for Drug and Alcohol Collection Services)

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Attachment: Current Agreement - Attachment B (5088 : Approval of Modification of Agreement for Drug and Alcohol Collection Services)

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Attachment: Current Agreement - Attachment B (5088 : Approval of Modification of Agreement for Drug and Alcohol Collection Services)

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Attachment: Current Agreement - Attachment B (5088 : Approval of Modification of Agreement for Drug and Alcohol Collection Services)

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Attachment: Current Agreement - Attachment B (5088 : Approval of Modification of Agreement for Drug and Alcohol Collection Services)

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Attachment: Current Agreement - Attachment B (5088 : Approval of Modification of Agreement for Drug and Alcohol Collection Services)

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Attachment: Current Agreement - Attachment B (5088 : Approval of Modification of Agreement for Drug and Alcohol Collection Services)

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Attachment: Current Agreement - Attachment B (5088 : Approval of Modification of Agreement for Drug and Alcohol Collection Services)

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Attachment: OAKS 2022 - Attachment C (5088 : Approval of Modification of Agreement for Drug and Alcohol Collection Services)

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Attachment: OAKS 2022 - Attachment C (5088 : Approval of Modification of Agreement for Drug and Alcohol Collection Services) City Council
Report
City Council Meeting: May 24, 2022
Agenda Item: 3.F
1 of 5
To: Mayor and City Council
From: Joseph Cevetello, Chief Information Officer, Information Services Department Subject: Award User Experience Design and Development Professional Services Agreements
Recommended Action
Staff recommends that the City Council:

1. Award RFP #307 to PXL for user experience, development and other services; to The Glue for user experience, development and other services; and, to WeUsThem for user experience, development and other services;

2. Authorize the City Manager to negotiate and execute agreements with: PXL to perform as needed user experience, graphic design and other services in an amount not to exceed $95,000 over a 5-year period, with future year funding contingent on Council budget approval; with The Glue to perform as needed user experience, graphic design and other services in an amount not to exceed $95,000 over a 5-year period, with future year funding contingent on Council budget approval; and, with WeUsThem to perform as needed user experience, graphic design and other services in an amount not to exceed $95,000 over a 5-year period, with future year funding contingent on Council budget approval.

Summary
The City of Santa Monica is in the final stages of transitioning all City websites under a single domain to santamonica.gov and the City’s new website. In order to successfully support this transition, the Information Services Department (ISD) seeks to hire three user experience development firms to assist the City. In order to support this transition, ISD seeks to work with the recommended vendors to perform a complete review of the City’s website to ensure a consistent user experience across all City web pages, online services are user friendly and ensure that the City’s new website meets Americans with

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Disabilities Act (ADA) requirements. ISD recommends procuring services from these three vendors because each brings a different specialized expertise that will be required to complete the website, meet the diverse needs of our community, and provide an optimal user experience across all service areas.

Discussion
As part of the City’s website redesign, ISD seeks to hire three separate vendors to assist in the development of the City’s website to enhance the digital experience for visitors, businesses and residents of the City. Additionally, the Big Blue Bus, Library, City Council, and Boards and Commissions websites will introduce new functionalities such as providing one of the nation’s first fully ADA compliant online bus route planners, a streamlined and consistent user interface across all boards and commissions, and new search and filter capabilities. Integrating these sites into the santamonica.gov web presence will ensure visitors to the City’s website experience a consistent user experience across all City sites, web pages are responsive and mobile-compatible and meet ADA requirements. In order to bring these new functionalities into the City’s new website, ISD will partner with the selected vendors to complete the front-end design and development work. Once this project is complete, the City can officially shut down all other website domains outside of santamonica.gov. Decommissioning additional website domains will reduce maintenance requirements and related expenses.

The City solicited bids to provide as needed development, website page design, ADA compliance review, and user experience support for the City’s website project. After interviewing each of the vendors, ISD determined that it was in the best interest of the City to enter into three separate vendor agreements due to the unique areas of expertise of each of the selected vendors. Selecting multiple vendors would allow the ISD to deliver various components of the website in a timely and cost-effective way:
• PXL will focus on front-end development and the overall look and feel of the City’s website.

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• The Glue will help bring new functionality to the City’s website by designing boards and commission pages and providing input on transportation pages.
• WeUsThem will focus on the review of the website’s accessibility and work with the City to implement best practices according to the Americans with Disabilities Act (ADA).

In distributing this specialized work, ISD can best leverage each firm’s expertise to achieve the best outcomes for the City’s website.

Vendor Selection
BEST QUALIFIED PERSON OR FIRM Recommendation
Best Qualified Person
or Firm

1. PXL

2. The Glue

3. WeUsThem
Evaluation Criteria • Work Plans/Timelines
• References
• Experience
• Project Team
• Cost
• Sample Materials
• Presentation/Demonstration
• Value Add/Breadth of Service
• Quality of Work/Technical Capabilities
Municipal Code SMMC 2.24.190
Submittals Received
Kaygen Inc. PXL The Glue WeUsThem
Bid Data
Date
Posted Posted On
Advertise in (City
Charter & SMMC)
Vendors
Downloaded
Date Publicly
Opened
12/27/2021 City's Online
Bidding Site
Santa Monica
Daily Press
4 12/27/2021
Best Bidder Justification
PXL, The Glue, WeUsThem were selected as the best qualified persons or firms based on the evaluation criteria outlined in RFP#307. Proposals were evaluated based on

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the criteria in SMMC 2.24.190 including price, work plans/timelines, references, experience, project team, cost, sample materials, presentation/demonstration, value add/breadth of service, and quality of work/technical capabilities. The three selected vendors are able to meet the City’s technical requirements, have extensive experience working with projects of this size and scope, and have experience with local government clients, transit organizations, and users who rely on assistive technology.

Financial Impacts and Budget Actions
Staff seeks authority to approve available funding from the General Fund to award three separate contracts with PXL, Inc., The Glue and WeUsThem for user experience, development and other services, each for a not to exceed amount of $95,000. Future year funding is contingent on Council budget approval.

Contract Request – PXL Inc.

FY 2021-22 Account # Request Amount Total Contract Amount C0107670.689000 $95,000 $95,000
Total (Not to Exceed): $95,000
Contract Request – The Glue
FY 2021-22 Account # Request Amount Total Contract Amount C0107670.689000 $95,000 $95,000
Total (Not to Exceed): $95,000
Contract Request – WeUsThem
FY 2021-22 Account # Request Amount Total Contract Amount C0107670.689000 $95,000 $95,000
Total (Not to Exceed): $95,000

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Prepared By: Prasanna Joshi, Enterprise Architect & Digital Development Manager
Approved Forwarded to Council
Attachments:

A. OAKS - The Glue
B. OAKS - WeUsThem
C. OAKS - SCPXL LLC

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CITY OF SANTA MONICA

OAKS INITIATIVE NOTICE

NOTICE TO APPLICANTS, BIDDERS, PROPOSERS

AND OTHERS SEEKING DISCRETIONARY PERMITS, CONTRACTS,

OR OTHER BENEFITS FROM THE CITY OF SANTA MONICA
Santa Monica¶s voters adopted a City Charter amendment commonly known as the Oaks Initiative. The Oaks Initiative requires the City to provide this notice and information about the Initiative¶s requirements. You may obtain a full copy of the Initiative¶s text from the City Clerk.

This information is required by City Charter Article XXII²Taxpayer Protection. It prohibits a public official from receiving, and a person or entity from conferring, specified personal benefits or campaign advantages from a person or entity after the official votes, or otherwise takes official action, to award a ³public benefit´ to that person or entity. The prohibition applies within and outside of the geographical boundaries of Santa Monica.

All persons or entities applying or receiving public benefits from the City of Santa Monica shall provide the names of trustees, directors, partners, and officers, and names of persons with more than a 10% equity, participation or revenue interest. An exception exists for persons serving in those capacities as volunteers, without compensation, for organizations exempt from income taxes under Section 501(c)(3), (4), or (6), of the Internal Revenue Code. However, this exception does not apply if the organization is a political committee or controls political committees. Examples of a ³public benefit´include public contracts to provide goods or services worth more than $25,000 or a land use approval worth more than $25,000 over a 12-month period.

In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a ³public benefit.´ If the ³public benefit´ is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity. Therefore, if you are seeking a ³public benefit´ covered by the Oaks Initiative, you must supply that information on the Oaks Initiative Disclosure Form. This information must be updated and supplied every 12 months.

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Attachment: OAKS - The Glue (5103 : User Experience Design and Development Award PSAs)

CITY OF SANTA MONICA

OAKS INITIATIVE DISCLOSURE FORM
In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a ³public benefit.´ If the ³public benefit´ is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity.

Public benefits include:

1. Personal services contracts in excess of $25,000 over any 12-month period;

2. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12- month period;

3. Purchase, sale or lease of real property to or from the City in excess of $25,000 over a 12- month period;

4. Non-competitive franchise awards with gross revenue of $50,000 or more in any 12-month period;

5. Land use variance, special use permit, or other exception to an established land use plan, where the decision has a value in excess of $25,000;

6. Tax ³abatement, exception, or benefit´of a value in excess of $5,000 in any 12- month period; or

7. Payment of ³cash or speciH´ of a net value to the recipient of $10,000 in any 12- month period.

Name(s) of persons or entities receiving public benefit:

Name(s) of trustees, directors, partners, and officers:

Name(s) of persons with more than a 10% equity, participation, or revenue interest:

Prepared by: ____________________________Title: __________________________ Signature: ______________________________________ Date: ________________ Email: ____________________________________ Phone: ____________________ FOR CITY USE ONLY:

Bid/PO/Contract # ____________________________ Permit # ___________________________

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Attachment: OAKS - The Glue (5103 : User Experience Design and Development Award PSAs)

CITY OF SANTA MONICA

OAKS INITIATIVE NOTICE

NOTICE TO APPLICANTS, BIDDERS, PROPOSERS

AND OTHERS SEEKING DISCRETIONARY PERMITS, CONTRACTS,

OR OTHER BENEFITS FROM THE CITY OF SANTA MONICA
Santa Monica’s voters adopted a City Charter amendment commonly known as the Oaks Initiative. The Oaks Initiative requires the City to provide this notice and information about the Initiative’s requirements. You may obtain a full copy of the Initiative’s text from the City Clerk.

This information is required by City Charter Article XXII—Taxpayer Protection. It prohibits a public official from receiving, and a person or entity from conferring, specified personal benefits or campaign advantages from a person or entity after the official votes, or otherwise takes official action, to award a “public benefit” to that person or entity. The prohibition applies within and outside of the geographical boundaries of Santa Monica.

All persons or entities applying or receiving public benefits from the City of Santa Monica shall provide the names of trustees, directors, partners, and officers, and names of persons with more than a 10% equity, participation or revenue interest. An exception exists for persons serving in those capacities as volunteers, without compensation, for organizations exempt from income taxes under Section 501(c)(3), (4), or (6), of the Internal Revenue Code. However, this exception does not apply if the organization is a political committee or controls political committees. Examples of a “public benefit” include public contracts to provide goods or services worth more than $25,000 or a land use approval worth more than $25,000 over a 12-month period.

In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity. Therefore, if you are seeking a “public benefit” covered by the Oaks Initiative, you must supply that information on the Oaks Initiative Disclosure Form. This information must be updated and supplied every 12 months.

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Packet Pg. 100 Attachment: OAKS - WeUsThem (5103 : User Experience Design and Development Award PSAs)

CITY OF SANTA MONICA

OAKS INITIATIVE DISCLOSURE FORM
In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity.

Public benefits include:

1. Personal services contracts in excess of $25,000 over any 12-month period;

2. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12- month period;

3. Purchase, sale or lease of real property to or from the City in excess of $25,000 over a 12- month period;

4. Non-competitive franchise awards with gross revenue of $50,000 or more in any 12-month period;

5. Land use variance, special use permit, or other exception to an established land use plan, where the decision has a value in excess of $25,000;

6. Tax “abatement, exception, or benefit” of a value in excess of $5,000 in any 12- month period; or

7. Payment of “cash or specie” of a net value to the recipient of $10,000 in any 12- month period.

Name(s) of persons or entities receiving public benefit:

Name(s) of trustees, directors, partners, and officers:

Name(s) of persons with more than a 10% equity, participation, or revenue interest:

Prepared by: ____________________________Title: __________________________ Signature: ______________________________________ Date: ________________ Email: ____________________________________ Phone: ____________________ FOR CITY USE ONLY:

Bid/PO/Contract # ____________________________ Permit # ___________________________

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Packet Pg. 101 Attachment: OAKS - WeUsThem (5103 : User Experience Design and Development Award PSAs)

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Packet Pg. 102 Attachment: OAKS - SCPXL LLC (5103 : User Experience Design and Development Award PSAs) City Council
Report
City Council Meeting: May 24, 2022
Agenda Item: 3.G
1 of 5
To: Mayor and City Council
From: Susan Cola, Interim City Attorney, City Attorney's Office, Administration Subject: Adoption of a Resolution Making AB 361 Findings Regarding Teleconference Meetings
Recommended Action
Staff recommends that Council adopt a resolution making the findings required by AB 361 to continue teleconference meetings of the City Council and City Boards, Commissions, and Task Forces through June 23, 2022.

Discussion
AB 361 authorizes public agencies to conduct meetings by teleconference, including video conference, without compliance with all of the Brown Act’s limitations on such meetings, while a state of emergency resulting from the COVID-19 pandemic remains active and state or local officials have imposed or recommended measures to promote social distancing.

Initial reliance on AB 361 required the following: (1) there must be a proclaimed state of emergency; and (2) one of the following circumstances exist – (a) state or local officials have imposed or recommended measures to promote social distancing; or (b) the legislative body has determined by majority vote that, as a result of the emergency, meeting in person would present imminent risk to the health or safety of attendees. See Government Code Section 54953(e)(1) (all citations herein are to the Government Code). Once the initial invocation of AB 361 is made, continued reliance on AB 361 for subsequent meetings requires the following: (1) either the proclaimed state of emergency remains active or state or local officials have imposed or recommended measures to promote social

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distancing; and (2) not later than 30 days after teleconferencing for the first time under the AB 361 rules, and every 30 days thereafter, the legislative body, by majority vote, finds that it has reconsidered the circumstances of the emergency and at least one of the following circumstances exists – (a) the state of emergency continues to directly impact the ability of the members to meet safely in person or (b) state or local officials continue to impose or recommend measures to promote social distancing. See Section 54953(e)(3). Both of the conditions to continue to rely on AB 361 are presently satisfied. The Governor’s State of Emergency Declaration, issued on March 4, 2020, and the City’s declaration of a local emergency issued March 13, 2020, as supplemented and modified through the 42nd Supplement, remain in place and have not been lifted. And, the most recent Los Angeles County Department of Public Health Order of the Health Officer, issued April 21, 2022, (“Health Officer Order” or “HOO”), continues to recommend social distancing as one measure to reduce the spread of COVID-19.

The Requirements of AB 361.

If a public agency invokes AB 361, the notice and participation requirements for teleconferenced meetings are as follows: (1) each notice of the meeting and agenda must identify the means by which members of the public may access the meeting and offer public comment by either a call-in option or an internet-based service option; (2) teleconferenced meetings must be conducted in a manner that protects the statutory and constitutional rights of the parties and the public appearing before the legislative body; (3) public comments cannot be required to be submitted in advance of the meeting (though this may remain an option); (4) the public must be able to attend the meeting via call-in option or internet-based service option; (5) the public must have an opportunity to address the legislative body directly and offer comment in real time via call-in option or internet-based service option; (6) if there is a disruption that prevents the public agency from broadcasting the meeting using the call-in option or internet-based service option, or if there is a disruption within the public agency’s control that prevents members of the public from offering public comments using the call-in option or internet3.G Packet Pg. 104
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based service option, the legislative body shall take no further action on items appearing on the agenda until public access to the meeting via the call-in option or internet-based service option is restored; and (7) where, as in Santa Monica, the legislative body does not provide a timed public comment period but takes public comment separately on each agenda item, it shall allow a reasonable amount of time per agenda item to allow public members the opportunity to provide public comment, including time for members of the public to be recognized for the purpose of providing public comment. See Section 54953(e)(2).

The Current Findings Post-Winter Surge.

While not experiencing the high case levels and positivity rates as seen during the height of the winter surge, the most recent Health Officer Order indicates that Los Angeles County is currently experiencing increases in COVID-19 cases and test positivity rates and related hospitalizations are no longer in decline, which may be attributed to the more transmissible BA.2 subvariant spreading in LA County.

Indeed, as of May 13, 2022, LA County is reporting 4,025 new positive cases, the highest number of new positive cases reported on a single day since February 18, 2022. The HOO continues to focus the public health response to COVID-19 in Los Angeles County, among other things, to protect the most vulnerable among us and strongly recommends masks, regardless of vaccination status, in indoor public settings. In particular, the HOO explains that “[m]asks are most likely to reduce the spread of COVID-19 when they are widely used by people in public settings.” Members of Boards and Commissions previously voiced concern about being required to return to in-person meetings given that, as validated by the Health Officer Order, many people, including those with identified underlying medical conditions, unvaccinated older adults, people from ethnic and racial minority groups, remain at risk for severe illness from COVID-19 (more likely to be hospitalized, need intensive care, require a ventilator to help them breathe, or die).

Accordingly, on March 22, April 12, and May 10, 2022, the City Council adopted findings under AB 361 to allow Boards and Commissions to elect to continue meeting remotely. The findings proposed by the attached resolution will allow

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Boards and Commissions to continue to elect to meet remotely through June 23, 2022.

In light of AB 361, the continuing COVID-19 emergency, the continuing recommendations by the Los Angeles County Department of Public Health of social distancing as one mechanism for preventing the spread of COVID-19, and the continued threats to health and safety posed by indoor public meetings with large attendance, staff recommends that Council adopt the proposed resolution making the findings required to continue to invoke AB 361. Doing so will allow City Council and City Board, Commission, and Task Force meetings to continue to occur by teleconference after June 23, 2022 (which is when the AB 361 resolution adopted on May 10, 2022 will expire) without compliance with the teleconferencing requirements set out in Section 54953(b)(3) that would otherwise apply. An additional resolution will be required to be adopted at the Council meeting on June 14, 2022 to ensure continued compliance with the 30-day findings requirement for Board and Commission meetings to be held after June 23, 2022, given that the next regularly scheduled City Council meeting is on June 28, 2022.

The procedures that were set up for City Council meetings when it held meetings remotely, providing for public attendance and comment through a call-in or internet-based service option, satisfy the requirements of AB 361. The City Clerk will work with City Boards, Commissions, and Task Forces to ensure that their meeting procedures for all meetings conducted after May 24, 2022 similarly comply with the requirements of AB 361.

As indicated above, although the attached AB 361 Resolution authorizes all Boards and Commissions to continue to meet remotely, a Board or Commission can affirmatively decide to meet in person, just as the City Council recently decided for itself. In other words, for Boards and Commissions, the default will be remote meetings unless and until any decision to meet in person. As indicated above, the Council will need to make AB 361 findings anew every 30 days to permit this option to continue.

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Fiscal Impacts
Budget for conduct of Council and City Board, Commission, and Task Force meetings is included in the FY 2021-22 budget
Prepared By: Bradley Michaud, Legal Operations Coordinator Approved Forwarded to Council
Attachments:

A. 2022.05.24_RESO-AB361 Findings

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1 City Council Meeting: May 24, 2022 Santa Monica, California RESOLUTION NUMBER _________ (CCS)
(City Council Series)

A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MONICA MAKING FINDINGS AS REQUIRED BY AB 361

TO PERMIT COUNCIL AND CITY BOARD, COMMISSION, AND TASK FORCE

MEETINGS TO CONTINUE TO BE CONDUCTED BY TELECONFERENCE WHILE THE COVID-19 EMERGENCY REMAINS IN PLACE
WHEREAS international, national, state, and local health and governmental authorities are responding to an outbreak of respiratory disease caused by a novel coronavirus named “SARS-CoV-2,” and the disease it causes has been named “coronavirus disease 2019,” abbreviated COVID-19, (“COVID-19”); and WHEREAS, on March 4, 2020, the Governor of the State of California declared a state of emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the State prepare for broader spread of COVID-19; and
WHEREAS, on March 4, 2020, the Los Angeles County Board of Supervisors and Department of Public Health declared a local emergency and local public health emergency to aid the regional healthcare and governmental community in responding to COVID-19; and
WHEREAS, on March 13, 2020, the President of the United States of America declared a national emergency and announced that the federal government would make

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Packet Pg. 108 Attachment: 2022.05.24_RESO-AB361 Findings [Revision 1] (5120 : AB 361 Teleconference Findings) 2 emergency funding available to assist state and local governments in preventing the spread of and addressing the effects of COVID-19; and
WHEREAS, on March 13, 2020, the City Manager, in his role as the Director of Emergency Services, (“Director of Emergency Services”) issued an Executive Order of the Director of Emergency Services of the City of Santa Monica Declaring the Existence of a Local Emergency (“Executive Order”) declaring a local emergency pursuant to Chapter 2.16 of the Santa Monica Municipal Code to ensure the availability of mutual aid and an effective response to COVID-19 and this local emergency was restated on March 14, 2020, through a revised declaration of local emergency to ensure compliance with all digital signature requirements (“Revised Executive Order”); and WHEREAS, the Governor’s March 4, 2021 declaration of a state of emergency based on the COVID-19 pandemic remains in place; and
WHEREAS, the Proclamation of Existence of a Local Emergency issued by the Director of Emergency Services on March 13, 2020, has been ratified by the City Council on March 19, April 6, April 14, May 12, May 26, June 9, June 23, July 14, July 28, September 8, October 27, 2020, and December 15, 2020, and January 26, March 23, effective May 22, July 13, August 24, 2021, October 26, 2021, December 7, 2021, and March 8, 2022, with the result that the proclamation of a local emergency based on the COVID-19 pandemic remains in place; and
WHEREAS, throughout the emergency resulting from the COVID-19 pandemic, the Los Angeles County Department of Public Health (“LACDPH”) has issued a series of Health Officer Orders containing mandates and recommendations for keeping safe and preventing the spread of COVID-19; and

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Packet Pg. 109 Attachment: 2022.05.24_RESO-AB361 Findings [Revision 1] (5120 : AB 361 Teleconference Findings) 3 WHEREAS, the Ralph M. Brown Act, Government Code Sections 54950-54963, allows for meetings of legislative bodies of a local agency, as those terms are defined in the Brown Act, to occur via teleconferencing subject to certain requirements, particularly that the legislative body notice each teleconference location of each member that will be participating in the public meeting, that each teleconference location be accessible to the public, and that members of the public be allowed to address the legislative body at each teleconference location, see Government Code Section 54953(b)(3); and WHEREAS, on September 16, 2021, the Governor signed into law Assembly Bill No. 361 (“AB 361”), which, until January 1, 2024, authorizes a local agency to use teleconferencing without complying with the teleconferencing requirements imposed by the Brown Act when a legislative body of a local agency holds a meeting during a declared state of emergency, as that term is defined, when state or local health officials have imposed or recommended measures to promote social distancing or when the legislative body has determined that meeting in person would present imminent risks to the health or safety of attendees; and
WHEREAS, AB 361 requires legislative bodies that hold teleconferenced meetings under its abbreviated teleconferencing procedures to give notice of the meeting and post agendas, as described, to allow members of the public to access the meeting and address the legislative body, to give notice of the means by which members of the public may access the meeting and offer public comment, including an opportunity for all persons to attend via a call-in option or an internet-based service option, and to conduct the meeting in a manner that protects the statutory and

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Packet Pg. 110 Attachment: 2022.05.24_RESO-AB361 Findings [Revision 1] (5120 : AB 361 Teleconference Findings) 4 constitutional rights of the parties and the public appearing before the legislative body; and
WHEREAS, AB 361 requires the legislative body to take no further action on agenda items when there is a disruption which prevents the public agency from broadcasting the meeting, or in the event of a disruption within the local agency’s control which prevents members of the public from offering public comments, until public access is restored; and
WHEREAS, AB 361 prohibits the legislative body from requiring public comments to be submitted in advance of the meeting and specifies that the legislative body must provide an opportunity for the public to address the legislative body and offer comment in real time; and
WHEREAS, AB 361 prohibits the legislative body from closing the public comment period and the opportunity to register to provide public comment, until the public comment period has elapsed or until a reasonable amount of time has elapsed, as specified; and
WHEREAS, when there is a continuing state of emergency, or when state or local officials have imposed or recommended measures to promote social distancing, AB 361 requires a legislative body to make specified findings not later than 30 days after the first teleconferenced meeting pursuant to these provisions, and to make those findings every 30 days thereafter, in order to continue to meet under AB 361’s abbreviated teleconferencing procedures; and
WHEREAS, on September 28, 2021, October 26, 2021, November 23, 2021, December 14, 2021, January 11, 2022, February 8, 2022, March 8, 2022, March 22,

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Packet Pg. 111 Attachment: 2022.05.24_RESO-AB361 Findings [Revision 1] (5120 : AB 361 Teleconference Findings) 5 2022, April 8, and May 10, 2022, the City Council adopted Resolution Numbers 11362, 11378, 11384, 11390, 11393, 11399, 11404, 11407, 11413, and 11417, respectively, which made the findings required by AB 361 to allow the City Council and all City Boards, Commissions, and Task Forces to continue to meet under AB 361’s abbreviated teleconferencing procedures, and authorized the City Council and all City Boards, Commissions, and Task Forces to conduct meetings under AB 361’s abbreviated teleconferencing procedures, without complying with the requirements set forth in Government Code Section 54953(b)(3), subject to compliance with the requirements set forth in Government Code Section 54953(e)(2); and WHEREAS, in light of the continuing State and local declarations of emergency resulting from the COVID-19 pandemic, the most recent Los Angeles County Department of Public Health Order of the Health Officer, issued April 21, 2022, which continues to recommend social distancing as one measure to reduce the spread of COVID-19, and to protect the most vulnerable among us in indoor public settings, the City Council desires to again make the findings required by AB 361 to allow the City Council and all City Boards, Commissions, and Task Forces to continue to meet under AB 361’s abbreviated teleconferencing procedures.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS:

SECTION 1. The City Council finds that the State and local declarations of emergency resulting from the COVID-19 pandemic remain in place, and that the state of emergency continues to directly impact the ability to meet safely in person.

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Packet Pg. 112 Attachment: 2022.05.24_RESO-AB361 Findings [Revision 1] (5120 : AB 361 Teleconference Findings) 6 SECTION 2. The City Council finds that local officials, namely, the Los Angeles County Department of Public Health, has continued to recommend measures to promote social distancing.

SECTION 3. As a result of the findings in Sections 1 through 2 above, the City Council and all City Boards, Commissions, and Task Forces are authorized to conduct meetings under AB 361’s abbreviated teleconferencing procedures, without complying with the requirements set forth in Government Code Section 54953(b)(3), subject to compliance with the requirements set forth in Government Code Section 54953(e)(2).

SECTION 4. If any section, subsection, sentence, clause, or phrase of this Resolution is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have passed this Resolution and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of this Resolution would be subsequently declared invalid or unconstitutional.

SECTION 5. The City Clerk shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect.

APPROVED AS TO FORM:
_________________________

SUSAN COLA
Interim City Attorney

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Packet Pg. 113 Attachment: 2022.05.24_RESO-AB361 Findings [Revision 1] (5120 : AB 361 Teleconference Findings) City Council
Report
City Council Meeting: May 24, 2022
Agenda Item: 3.H
1 of 4
To: Mayor and City Council
From: Susan Cola, Interim City Attorney, City Attorney's Office, Administration Subject: Adoption of Resolution Ratifying COVID-19 Emergency Proclamation and Supplements
Recommended Action
Staff recommends that Council adopt the proposed resolution ratifying the Executive Order issued by the Director of Emergency Services declaring the existence of a local emergency in the city of Santa Monica and the Supplements to that Order.

Executive Summary
In response to Federal, State, and County official and health agency guidance, on behalf of the City, the City Manager declared a Local Emergency on March 13, 2020 due to the COVID-19 global pandemic. Council initially ratified the Proclamation of Local Emergency on March 19, 2020, and re-ratified on April 6, April 14, May 12, May 26, June 9, June 23, July 14, July 28, September 8, October 27, 2020, and December 15, 2020, and January 26, March 23, effective May 22, July 13, August 24, 2021, October 26, 2021, December 7, 2021, and March 8, 2022. As the City’s Director of Emergency Services, the City Manager has issued a total of 42 supplements to the Executive Order, with specific regulations and policies to protect the health and safety of Santa Monica residents, workers, businesses, and visitors.

On March 4, 2020, Governor Newsom issued a proclamation that suspended and waived the 60-day time period in Government Code 8630 within which local governmental authorities must renew a local emergency for the duration of this statewide emergency. Nonetheless, it remains a best practice for the City Council to ratify all supplements to the Executive Order as soon as practicable pursuant to

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SMMC section 2.16.100, which requires that “rules and regulations” issued by the Director of Emergency Services be “confirmed at the earliest practicable time by the City Council.” In addition, the City’s Forty-Second Supplement to its Local Emergency Order, which extended the supplements in place for a five-month period through June 30, 2022, requires the City Council to ratify the need for continuing the local emergency due to COVID-19 every 60 days. Accordingly, this staff report recommends re-ratifying the Proclamation of Local Emergency as of May 7, 2022 (the date 60 days from the last ratifying resolution), as well as reratifying all of the previously ratified supplements that remain in effect.

Discussion
The novel coronavirus (“COVID-19”) has spread across the globe since the first cases were reported in January 2020. The Centers for Disease Control and Prevention stated that certain populations were at particular risk from COVID-19 and that widespread transmission would result in large numbers of people needing medical care at the same time, affecting our healthcare systems and other critical infrastructure. The World Health Organization (WHO) described the outbreak as a “public health emergency of international concern” on January 30, 2020.

In response, federal, state, and local authorities took action. On March 4, 2020, Governor Newsom declared a state of emergency to make additional resources available, formalize emergency actions already underway, and help the State prepare for the broader spread of COVID-19. That same day, the Los Angeles County Board of Supervisors and Department of Public Health declared a local emergency and local public health emergency to aid the regional healthcare and governmental community in responding to COVID-19. WHO upgraded COVID-19 to a pandemic on March 11, 2020.

On March 13, 2020, the City of Santa Monica issued a local emergency proclamation in response to the COVID-19 public health emergency (Exhibit A) and on March 14, 2020, a revised local emergency proclamation to comport with all digital signature requirements (Exhibit B). The proclamation enhanced the City’s ability to access federal and state dollars for COVID-19 response.

On March 16, 2020, the Los Angeles County Department of Public Health issued a Health Officer Order for the Control of COVID-19 (“Health Officer Order”) that imposed various restrictions on gatherings, closure of certain businesses, and certain social

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distancing measures. Since March 16, 2020, the Los Angeles County Department of Public Health has on multiple occasions amended and modified its Health Officer Order, and, as of the date of this Order, a Health Officer Order remains in effect, which requires various measures to reduce the spread of COVID-19.

The Director of Emergency Services has issued 42 separate supplements to the Executive Order of March 13, 2020 and the City Council has ratified all of them. Most recently, on March 8, 2022, the City Council re-ratified the proclamation of local emergency made by the Director of Emergency Services, as well as the Fifth Revised First, Revised Fourth, Revised Fifth, Seventh, Eighth, Ninth, Twelfth, Thirteenth, Fifteenth, Sixteenth, Seventeenth, Third Revised Eighteenth, Nineteenth, Second Revised Twenty-First, Twenty-Second, Twenty-Third, Twenty-Fourth, Twenty-Fifth, Twenty-Sixth, Twenty-Seventh, Twenty-Eighth, Twenty-Ninth, Thirty-First, ThirtySecond, Thirty-Third, Corrected Thirty-Fourth, Thirty-Fifth, Thirty-Sixth, Thirty-Seventh, Thirty-Eighth, Thirty-Ninth, Fortieth, Forty-First, and Forty-Second Supplements thereto; resolved that the local emergency shall be deemed to continue and exist until its termination is proclaimed by the City Council; and resolved that the supplements being ratified above shall, except for those portions of earlier supplements that were not extended by the Nineteenth, Thirty-First, Corrected Thirty-Fourth, Thirty-Fifth, ThirtySixth, Thirty-Seventh, and Thirty-Ninth Supplements, be operative and remain in effect through June 30, 2022 or the termination of the County Health Officer Order, whichever occurs first, or any later date expressly stated within the text of an individual supplement.

The emergency proclamation and its supplements were issued by the City Manager and Interim City Manager as the Director of Emergency Operations, under authority of Santa Monica Municipal Code 2.16.060. These orders must be ratified by the City Council as soon as practicable to remain in effect. Council has previously approved resolutions on March 19, April 6, April 14, May 12, May 26, June 9, June 23, July 14, July 28, September 8, October 27, and December 15, 2020, and January 26, March 23, May 25 (effective as of May 22), July 13, August 24, October 12, and December 7, 2021, and March 8, 2022, ratifying the earlier supplements.

Staff now request that Council adopt the attached resolution ratifying, as of May 7, 2022, the Executive Order, and the Fifth Revised First, Revised Fourth, Revised Fifth, Seventh, Eighth, Ninth, Twelfth, Thirteenth, Fifteenth, Sixteenth, Seventeenth, Third

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Revised Eighteenth, Nineteenth, Second Revised Twenty-First, Twenty-Second, Twenty-Third, Twenty-Fourth, Twenty-Fifth, Twenty-Sixth, Twenty-Seventh, TwentyEighth, Twenty-Ninth, Thirty-First, Thirty-Second, Thirty-Third, Corrected Thirty-Fourth, Thirty-Fifth, Thirty-Sixth, Thirty-Seventh, Thirty-Ninth, Fortieth, Forty-First, and FortySecond Supplemental Orders, issued by the Director of Emergency Services declaring the existence of a local emergency in the City of Santa Monica and authorizing specified actions in response to that local emergency.

Fiscal Impacts
None.

Prepared By: Susan Cola, Interim City Attorney
Approved Forwarded to Council
Attachments:

A. RESO-reso-Emergency Order Ratification
B. Ex A-Proclamation-Local Emergency-COVID 03.13.2020
C. Ex B-Proclamation-Local Emergency-COVID 03.14.2020

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1 City Council Meeting: May 24, 2022 Santa Monica, California RESOLUTION NUMBER _________ (CCS)
(City Council Series)

AN EMERGENCY RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA PURSUANT TO CHAPTER 2.16 OF THE SANTA MONICA

MUNICIPAL CODE RATIFYING THE PROCLAMATION OF EXISTENCE OF LOCAL

EMERGENCY AND SUPPLEMENTAL PROCLAMATIONS THERETO
WHEREAS international, national, state, and local health and governmental authorities are responding to an outbreak of respiratory disease caused by a novel coronavirus named “SARS-CoV-2,” and the disease it causes has been named “coronavirus disease 2019,” abbreviated COVID-19, (“COVID-19”); and WHEREAS, the City of Santa Monica (the “City”) has a population of over 90,000 residents, is a major tourist destination, has two major hospitals and an airport within its jurisdiction, and is adjacent to and contiguous on three sides with the City of Los Angeles, resulting in high volumes of residents and visitors traveling within and across the City’s borders; and
WHEREAS, on March 4, 2020, the Los Angeles County Board of Supervisors and Department of Public Health declared a local emergency and local public health emergency to aid the regional healthcare and governmental community in responding to COVID-19; and
WHEREAS, on March 4, 2020, the Governor of the State of California declared a state of emergency to make additional resources available, formalize emergency actions

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Packet Pg. 118 Attachment: RESO-reso-Emergency Order Ratification (5156 : Covid Reso and Proclamation) 2 already underway across multiple state agencies and departments, and help the State prepare for broader spread of COVID-19; and
WHEREAS, on, before, and after March 4, 2020, the City actively planned and implemented measures to prevent the spread of COVID-19 and to prepare for any and all emergency actions in response to the spread of COVID-19; and WHEREAS, on March 12, 2020, the City activated its Emergency Operations Center to support ongoing emergency actions in response to the spread of COVID-19; and
WHEREAS, on March 13, 2020, the President of the United States of America declared a national emergency and announced that the federal government would make emergency funding available to assist state and local governments in preventing the spread of and addressing the effects of COVID-19; and
WHEREAS, on March 13, 2020, the City Manager, in his role as the Director of Emergency Services, (“Director of Emergency Services”) proclaimed the existence of a local emergency pursuant to Chapter 2.16 of the Santa Monica Municipal Code to ensure the availability of mutual aid and an effective the City’s response to COVID-19 and this local emergency was restated on March 14, 2020, through a revised declaration of local emergency to ensure compliance with all digital signature requirements (the “Executive Order”); and
WHEREAS, on March 16, 2020, the Los Angeles County Department of Public Health issued a Health Officer Order for the Control of COVID-19 (“Health Officer Order”) that imposed various restrictions on gatherings, closure of certain businesses, and certain social distancing measures, and

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Packet Pg. 119 Attachment: RESO-reso-Emergency Order Ratification (5156 : Covid Reso and Proclamation) 3 WHEREAS, since March 16, 2020, the Los Angeles County Department of Public Health has on multiple occasions amended and modified its Health Officer Order, and, as of the date of this Order, a Health Officer Order remains in effect, which requires various measures to reduce the spread of COVID-19; and
WHEREAS, since the Director of Emergency Services issued the Executive Order on March 13, 2020, the Director of Emergency Services has issued 42 separate supplements to the Executive Order; and
WHEREAS, on multiple occasions since the Director of Emergency Services issued the Executive Order on March 13, 2020, the City Council ratified the proclamation of local emergency made by the Director of Emergency Services; most recently, on March 8, 2022, the City Council ratified the proclamation of local emergency made by the Director of Emergency Services, as well as the Fifth Revised First, Revised Fourth, Revised Fifth, Seventh, Eighth, Ninth, Twelfth, Thirteenth, Fifteenth, Sixteenth, Seventeenth, Third Revised Eighteenth, Nineteenth, Second Revised Twenty-First, Twenty-Second, Twenty-Third, Twenty-Fourth, Twenty-Fifth, Twenty-Sixth, TwentySeventh, Twenty-Eighth, Twenty-Ninth, Thirty-First, Thirty- Second, Thirty-Third, Corrected Thirty-Fourth, Thirty-Fifth, Thirty-Sixth, Thirty-Seventh, Thirty-Eighth, ThirtyNinth, Fortieth, Forty-First, and Forty-Second Supplements thereto; resolved that the local emergency shall be deemed to continue and exist until its termination is proclaimed by the City Council; and resolved that the supplements being ratified above shall, except for those portions of earlier supplements that were not extended by the Nineteenth, Thirty-First, Corrected Thirty-Fourth, Thirty-Fifth, Thirty-Sixth, Thirty- Seventh, and Thirty-Ninth Supplements, be operative and remain in effect through June 30, 2022, or

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Packet Pg. 120 Attachment: RESO-reso-Emergency Order Ratification (5156 : Covid Reso and Proclamation) 4 the termination of the County Health Officer Order, whichever occurs first, or any later date expressly stated within the text of an individual supplement; and WHEREAS the findings included in each Executive Order and Supplement to the Executive Order referenced herein are included herein as if stated in full; and WHEREAS the Centers for Disease Control and Prevention, the California Department of Public Health, and the Los Angeles County Department of Public Health have issued public health recommendations that continue to include public health precautions in addition to vaccination to protect public health and prevent transmission of this communicable virus; and
WHEREAS, as stated in the Proclamation of Existence of a Local Emergency issued by the Director of Emergency Services on March 13, 2020, and ratified by the City Council on March 19, April 6, April 14, May 12, May 26, June 9, June 23, July 14, July 28, September 8, October 27, 2020, and December 15, 2020, and January 26, March 23, effective May 22, July 13, August 24, October 12, and December 7, 2021, and March 8, 2022, the City Council finds that as of May 7, 2022, and continuing past that date, the above-described events are creating conditions of extreme peril and such conditions are likely to be beyond the control of the services, personnel, equipment, and facilities of the City, requiring the combined forces of other political subdivisions to combat; and
WHEREAS in the interest of public health and safety, as affected by the global, national, state, and local emergency caused by the spread of COVID-19, it is necessary to exercise the City Council’s authority pursuant to Section 2.16.060 of the Santa Monica

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Packet Pg. 121 Attachment: RESO-reso-Emergency Order Ratification (5156 : Covid Reso and Proclamation) 5 Municipal Code to ratify the actions of the Director of Emergency Services related to the protection of life and property.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS:

SECTION 1. The Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency (“Executive Order”) (Exhibit A) is hereby ratified.

SECTION 2. The Revised Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency (Exhibit B) is hereby ratified.

SECTION 3. The Fifth Revised First Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 4. The Revised Fourth Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 5. The Revised Fifth Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 6. The Seventh Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

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Packet Pg. 122 Attachment: RESO-reso-Emergency Order Ratification (5156 : Covid Reso and Proclamation) 6 SECTION 7. The Eighth Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 8. The Ninth Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 9. The Twelfth Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 10. The Thirteenth Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 11. The Fifteenth Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 12. The Sixteenth Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 13. The Seventeenth Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

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Packet Pg. 123 Attachment: RESO-reso-Emergency Order Ratification (5156 : Covid Reso and Proclamation) 7 SECTION 14. The Third Revised Eighteenth Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 15. The Nineteenth Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 16. The Second Revised Twenty-First Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 17. The Twenty-Second Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 18. The Twenty-Third Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 19. The Twenty-Fourth Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 20. The Twenty-Fifth Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

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Packet Pg. 124 Attachment: RESO-reso-Emergency Order Ratification (5156 : Covid Reso and Proclamation) 8 SECTION 21. The Twenty-Sixth Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 22. The Twenty-Seventh Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 23. The Twenty-Eighth Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 24. The Twenty-Ninth Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 25. The Thirty-First Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 26. The Thirty-Second Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 27. The Thirty-Third Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

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Packet Pg. 125 Attachment: RESO-reso-Emergency Order Ratification (5156 : Covid Reso and Proclamation) 9 SECTION 28. The Corrected Thirty-Fourth Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 29. The Thirty-Fifth Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 30. The Thirty-Sixth Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 31. The Thirty-Seventh Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 32. The Thirty-Ninth Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 33. The Fortieth Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 34. The Forty-First Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency is hereby ratified.

SECTION 35. The Forty-Second Supplement to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency (Exhibit C) is hereby ratified.

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Packet Pg. 126 Attachment: RESO-reso-Emergency Order Ratification (5156 : Covid Reso and Proclamation) 10 SECTION 36. It is hereby proclaimed that a local emergency now exists, and as of May 7, 2022 existed, throughout the City. It is further proclaimed and ordered that during the existence of this local emergency the powers, functions, and duties of the Director of Emergency Services and the emergency organization of this City shall be those prescribed by State law and by the ordinances and resolutions of this City.

SECTION 37. The City Council authorizes the City Manager, in his capacity as the Director of Emergency Services, to take all actions related to the protection of life and property that are reasonably necessary to respond to the local emergency caused by the spread of COVID-19.

SECTION 38. The local emergency shall be deemed to continue and exist until its termination is proclaimed by the City Council. As required by law, the City Council shall review the need to continue the state of emergency every 60 days until this resolution is terminated.

SECTION 39. The Fifth Revised First, Revised Fourth, Revised Fifth, Seventh, Eighth, Ninth, Twelfth, Thirteenth, Fifteenth, Sixteenth, Seventeenth, Third Revised Eighteenth, Nineteenth, Second Revised Twenty-First, Twenty-Second, TwentyThird, Twenty-Fourth, Twenty-Fifth, Twenty-Sixth, Twenty-Seventh, Twenty-Eighth, Twenty- Ninth, Thirty-First, Thirty-Second, Thirty-Third, Corrected Thirty-Fourth, Thirty-Fifth, Thirty-Sixth, Thirty-Seventh, Thirty-Ninth, Fortieth, Forty-First, and FortySecond Supplements to the Executive Order of the Director of Emergency Services Declaring the Existence of a Local Emergency shall, except for those portions of earlier supplements that were not extended by the Nineteenth, Thirty-First, Corrected

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Packet Pg. 127 Attachment: RESO-reso-Emergency Order Ratification (5156 : Covid Reso and Proclamation) 11 Thirty- Fourth, Thirty-Fifth, Thirty-Sixth, Thirty-Seventh, Thirty-Ninth, and FortySecond Supplements, shall remain in effect until June 30, 2022 or the termination of the County Health Officer Order, whichever occurs first, or any later date expressly stated within the text of an individual Supplement, at which time they shall automatically expire unless earlier extended or expressly superseded by an action of the City Council or by a further Executive Order of the Director of Emergency Services or Supplement thereto.

SECTION 40. If any section, subsection, sentence, clause, or phrase of this Resolution, the Executive Order, or any Supplement or Revised Supplement to the Executive Order ratified herein is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution, the Executive Order, or any Supplement or Revised or Corrected Supplement to the Executive Order. The City Council hereby declares that it would have passed this Resolution, the Executive Order, and any Supplement or Revised or Corrected Supplement to the Executive Order and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of this Resolution, the Executive Order, or any Supplement or Revised or Corrected Supplement to the Executive Order would be subsequently declared invalid or unconstitutional. / / /
/ / /

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Packet Pg. 128 Attachment: RESO-reso-Emergency Order Ratification (5156 : Covid Reso and Proclamation) 12 SECTION 41. The City Clerk shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect.

APPROVED AS TO FORM:
_________________________

SUSAN COLA
Interim City Attorney

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Packet Pg. 129 Attachment: RESO-reso-Emergency Order Ratification (5156 : Covid Reso and Proclamation)

PROCLAMATION OF EXISTENCE OF A LOCAL EMERGENCY
(by the Director of Emergency Services)

AN EXECUTIVE ORDER OF THE DIRECTOR OF EMERGENCY SERVICES OF THE

CITY OF SANTA MONICA DECLARING THE EXISTENCE OF A LOCAL EMERGENCY WHEREAS, Section 2.16.060 of the Santa Monica Municipal Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City of Santa Monica is affected or likely to be affected by a public calamity and the City Council is not in session, subject to ratification by the City Council within seven days; and
WHEREAS, the Director of Emergency Services of the City of Santa Monica does hereby find:

That international, national, state, and local health and governmental authorities are responding to an outbreak of respiratory disease caused by a novel coronavirus named “SARSCoV-2,” and the disease it causes has been named “coronavirus disease 2019,” abbreviated COVID-19, (“COVID-19”); and
That while the complete clinical picture with regard to COVID-19 is not yet fully understood, reported symptoms and illnesses from COVID-19 range from mild to severe, including fever, coughing, shortness of breath, and illnesses resulting in death; and That the Centers for Disease Control and Prevention has stated that certain populations face elevated risk and widespread transmission of COVID-19 would translate into large numbers of people needing medical care at the same time and other critical infrastructure may also be affected; and
That, on January 30, 2020, the International Health Regulations Emergency Committee of the World Health Organization declared the outbreak a “public health emergency of international concern”; and
That, on January 31, 2020, the U.S. Department of Health and Human Services declared a public health emergency to aid the nation’s healthcare community in responding to COVID-19; and
That, on March 4, 2020, the Los Angeles County Board of Supervisors and Department of Public Health declared a local emergency and local public health emergency to aid the regional healthcare and governmental community in responding to COVID-19; and That, on March 4, 2020, the Governor of the State of California declared a state of emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the state prepare for broader spread of COVID-19; and
That, on March 11, 2020, the Director-General of the World Health Organization characterized COVID-19 as a pandemic; and

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Packet Pg. 130 Attachment: Ex A-Proclamation-Local Emergency-COVID 03.13.2020 (5156 : Covid Reso and Proclamation) That, on March 13, 2020, the President of the United States of America declared a national emergency and that the federal government would make $50 billion in emergency funding to assist state and local governments in preventing the spread of and addressing the effects of COVID-19; and
That, as of March 13, 2020, the Los Angeles County Department of Public Health reported 40 confirmed cases of COVID-19 within Los Angeles County, including six cases identified as likely due to community transmission; and That the City of Santa Monica (the “City”) has a population of over 90,000 residents, is a major tourist destination, has two major hospitals and an airport within its jurisdiction, is a significant destination for business travel, and is adjacent to and contiguous on three sides with the City of Los Angeles, resulting in high volumes of residents and visitors traveling within and across the City’s borders; and
That, on or before March 4, 2020, the City actively planned and implemented measures to prevent the spread of COVID-19 and to prepare for any and all emergency actions in response to the spread of COVID-19; and
That, on March 12, 2020, the City activated its Emergency Operations Center to support ongoing emergency actions in response to the spread of COVID-19; and That the City intends to continue to take bold and aggressive actions to protect the public health and safety during this local, state, and national public health emergency; and That the above described events are creating conditions of extreme peril and such conditions are likely to be beyond the control of the services, personnel, equipment, and facilities of the City, requiring the combined forces of other political subdivisions to combat; and That the City Council of the City of Santa Monica is not in session and cannot immediately be called into session.

NOW, THEREFORE, IT IS HEREBY PROCLAIMED that a local emergency now exists throughout the City;
IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said local emergency, the powers, functions, and duties of the emergency organization of the City shall be as prescribed by federal and state law, and by City ordinances and resolutions of this City.

ADOPTED this 13th day of March 2020.

By: _________________________

RICK COLE
City Manager
Director of Emergency Services

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Packet Pg. 131 Attachment: Ex A-Proclamation-Local Emergency-COVID 03.13.2020 (5156 : Covid Reso and Proclamation) ATTEST:
___________________

DENISE ANDERSON-WARREN
City Clerk
This proclamation has been issued in accordance with applicable law and is in effect and carries the force of law until March 20, 2020, on which date it expires unless confirmed and ratified by the City Council.

APPROVED AS TO FORM:
______________________

LANE DILG
City Attorney

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Packet Pg. 132 Attachment: Ex A-Proclamation-Local Emergency-COVID 03.13.2020 (5156 : Covid Reso and Proclamation) 1 REVISED PROCLAMATION OF EXISTENCE OF A LOCAL EMERGENCY (by the Director of Emergency Services)

AN EXECUTIVE ORDER OF THE DIRECTOR OF EMERGENCY SERVICES OF THE

CITY OF SANTA MONICA DECLARING THE EXISTENCE OF A LOCAL EMERGENCY WHEREAS, Section 2.16.060 of the Santa Monica Municipal Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City of Santa Monica is affected or likely to be affected by a public calamity and the City Council is not in session, subject to ratification by the City Council within seven days; and
WHEREAS, the Director of Emergency Services of the City of Santa Monica does hereby find:

That international, national, state, and local health and governmental authorities are responding to an outbreak of respiratory disease caused by a novel coronavirus named “SARSCoV-2,” and the disease it causes has been named “coronavirus disease 2019,” abbreviated COVID-19, (“COVID-19”); and
That while the complete clinical picture with regard to COVID-19 is not yet fully understood, reported symptoms and illnesses from COVID-19 range from mild to severe, including fever, coughing, shortness of breath, and illnesses resulting in death; and That the Centers for Disease Control and Prevention has stated that certain populations face elevated risk and widespread transmission of COVID-19 would translate into large numbers of people needing medical care at the same time and other critical infrastructure may also be affected; and
That, on January 30, 2020, the International Health Regulations Emergency Committee of the World Health Organization declared the outbreak a “public health emergency of international concern”; and
That, on January 31, 2020, the U.S. Department of Health and Human Services declared a public health emergency to aid the nation’s healthcare community in responding to COVID-19; and
Rick Cole
City Manager
Office of the City Manager
1685 Main Street
PO Box 2200
Santa Monica, CA 90407-2200
DocuSign Envelope ID: 6CD47410-A416-4C9C-A909-742CEE6C0060

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Packet Pg. 133 Attachment: Ex B-Proclamation-Local Emergency-COVID 03.14.2020 (5156 : Covid Reso and Proclamation) 2 That, on March 4, 2020, the Los Angeles County Board of Supervisors and Department of Public Health declared a local emergency and local public health emergency to aid the regional healthcare and governmental community in responding to COVID-19; and That, on March 4, 2020, the Governor of the State of California declared a state of emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the state prepare for broader spread of COVID-19; and
That, on March 11, 2020, the Director-General of the World Health Organization characterized COVID-19 as a pandemic; and
That, on March 13, 2020, the President of the United States of America declared a national emergency and that the federal government would make $50 billion in emergency funding to assist state and local governments in preventing the spread of and addressing the effects of COVID-19; and
That, as of March 13, 2020, the Los Angeles County Department of Public Health reported 40 confirmed cases of COVID-19 within Los Angeles County, including six cases identified as likely due to community transmission; and That the City of Santa Monica (the “City”) has a population of over 90,000 residents, is a major tourist destination, has two major hospitals and an airport within its jurisdiction, is a significant destination for business travel, and is adjacent to and contiguous on three sides with the City of Los Angeles, resulting in high volumes of residents and visitors traveling within and across the City’s borders; and
That, on or before March 4, 2020, the City actively planned and implemented measures to prevent the spread of COVID-19 and to prepare for any and all emergency actions in response to the spread of COVID-19; and
That, on March 12, 2020, the City activated its Emergency Operations Center to support ongoing emergency actions in response to the spread of COVID-19; and That the City intends to continue to take bold and aggressive actions to protect the public health and safety during this local, state, and national public health emergency; and That the above described events are creating conditions of extreme peril and such conditions are likely to be beyond the control of the services, personnel, equipment, and facilities of the City, requiring the combined forces of other political subdivisions to combat; and That, on March 13, 2020, in my capacity as Director of Emergency Services, I issued a proclamation of local emergency to declare the existence of a local emergency; and That this revised proclamation is issued as an additional precaution and out of an abundance of caution in accordance with laws related to use of digital signatures; and DocuSign Envelope ID: 6CD47410-A416-4C9C-A909-742CEE6C0060

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Packet Pg. 134 Attachment: Ex B-Proclamation-Local Emergency-COVID 03.14.2020 (5156 : Covid Reso and Proclamation) 3 That the City Council of the City of Santa Monica is not in session and cannot immediately be called into session.

NOW, THEREFORE, IT IS HEREBY PROCLAIMED and restated that a local emergency and now exists throughout the City;
IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said local emergency, the powers, functions, and duties of the emergency organization of the City shall be as prescribed by federal and state law, and by City ordinances and resolutions of this City.

ADOPTED this 14th day of March 2020.

By: _____________________________

RICK COLE
City Manager
Director of Emergency Services
ATTEST:
___________________

DENISE ANDERSON-WARREN
City Clerk
This proclamation has been issued in accordance with applicable law and is in effect and carries the force of law until March 20, 2020, on which date it expires unless confirmed and ratified by the City Council.

APPROVED AS TO FORM:
______________________

LANE DILG
City Attorney
DocuSign Envelope ID: 6CD47410-A416-4C9C-A909-742CEE6C0060

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Packet Pg. 135 Attachment: Ex B-Proclamation-Local Emergency-COVID 03.14.2020 (5156 : Covid Reso and Proclamation) City Council
Report
City Council Meeting: May 24, 2022
Agenda Item: 4.A
1 of 10
To: Mayor and City Council
From: Denise Anderson Warren, City Clerk, Records and Election Services Department
Subject: Discussion and direction to staff on best practices to change the Agenda formatting to make Council meetings more efficient and consideration of cost and implementation of Hybrid meetings with a call-in option Recommended Action
Staff recommends that the City Council:

1. Review and comment on changing the Council meeting agenda formatting to make meetings more efficient;

2. Discuss potential for hybrid meetings with a call-in option for all boards and commission meetings; and,

3. Provide direction to staff to come back with resolutions amending the Rules of Order and Procedure for the Conduct of City Council meetings, and amending the Establishing Policies for City Boards, Commissions, Committees, Task Forces, and Regional Advisory Boards.

Summary
In response to Council direction to look at ways Council meetings can conclude by 11 p.m. and improve meeting management generally, and allow for remote public comment, staff, have prepared the following options for Council to consider:
• changing meeting start time and establishing a fixed public meeting start time, • modifying public comment procedures,
• setting separate special meetings for appeals and study sessions, • establishing an earlier deadline to submit Councilmember items, and • requiring Council Ad Hoc Committees to report back to the full Council quarterly.

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This report also provides an assessment of what is required to support live remote public comment for Council and boards and commission meetings. Staff would return with changes to the Rules of Order and Procedure for the Conduct of City Council Meetings based on direction provided at this study session.

Discussion
The City has a robust set of Boards and Commissions and even after some restructuring there remain 16 Boards and Commissions, two special City Boards, one Task Force, as well as the City Council meetings. While some of these groups are meeting quarterly, the normal meeting schedule results in for these bodies is to meeting at least monthly. Council, Planning Commission, and certain other boards meet more often. In fact, Council held 41 meetings last year. In addition to these bodies, many have subcommittees that regularly meet and are also subject to the same Brown Act requirements for public access and participation. This can result in the City hosting between twelve and up to twenty public meetings in a month, some held during normal business hours and others held in the evening.

Meeting Format and Structure
A review of past staff reports and resolutions regarding City Council meeting format and structure suggests that, while changes have been made to the Order of Business over the years, the overall structure of meetings has largely remained the same with meetings taking place after business hours and ending in the late evening or early the next morning. Through the years, previous Councils have considered various ways to change the agenda format to make the meetings be both more productive as well as more efficient. (See attached Info Item from Nov. 2021) Below is a list of options for Council to consider incorporating as part of their Rules of Order.

Closed Session and Meeting Different Start Time Options:
• Begin closed session earlier (4:30 p.m. or 5:00 p.m.).

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• Establish a fixed public meeting start time that would mandate closed session end after an hour or hour and a half and continue any outstanding items to the end of open session or to another meeting.
• Set a separate special meeting to hear closed session. This would allow the public meeting to start at 5:30 p.m. and reserve the entire evening for the public portion of the agenda but would mean allocating another set time to hear Closed Session matters.
• Continue to support not hearing any other agenda items, with the exception of public input, after the 11:00 p.m. hard stop for open session and continue any outstanding items to the next regular meeting or to a special meeting.

Modify Public Comment Procedures
• Hold all public comment at the start of the meeting on agenda and non-agenda items.
• Allow public comment (non-agenda items only) to be heard at the start of the meeting.
• Hold public comment for closed session and consent items prior to adjourning into closed session.

Setting Separate Meetings for Appeals and Study Sessions • Schedule a third meeting each a month devoted strictly to appeals and study sessions. This does come with some tradeoffs. Most impacted would be our Planning staff who present the vast majority of the administrative appeals as well as many of the study sessions at Council who also attend Planning Commission meetings the alternate weeks of Council meetings. There would be additional demands of our Communications staff for airing meetings, City Clerk’s staff for meeting support, food cost, and Police Department staff for providing security.

Estimated Costs for Additional Council Meetings
Department Assignment Cost
Police Overtime for 2 Officers $1,016

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Council Office Food $300
City TV Overtime for Production Staff $1,057
City Clerk Overtime for Council Meeting Support $213

TOTAL COST PER MONTH
TOTAL COST PER YEAR (12 additional meetings)
$2,586
$31,032
*This cost estimate does not include the additional costs associated with remote public meeting access
Council Discussion Items
• Move the Councilmember Discussion Items (13 items) deadline to Thursday or Friday of the week prior to the publication of the agenda to allow staff time to manage meeting agendas with the goal of concluding all meetings by 11:00 p.m. • Ad Hoc Updates to be provided to Council on a quarterly basis and seek direction from Council as needed
Hybrid/Remote Meetings Discussion
The Santa Monica City Council has historically provided two ways for the public to provide input on agenda items:

1. Written comments – The public may submit public comments in writing via email, or hard copy to the City Clerk’s Office prior to each meeting. These comments are attached with each agenda item and included in the official meeting record.

2. Oral Comment – Community members may come to a public meeting and provide public comment upon request. Generally. this comment is limited to two minutes but there are options for additional time.

The COVID-19 pandemic required the closure of City facilities and moving public meetings to a virtual platform that also allowed for remote public participation. While many members of the public have expressed a preference for remote public comment, there has been an overall reduction in public meeting participation since the onset of the pandemic in March 2020.

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Since the Council and boards and commissions began meeting remotely in 2020, staff had the opportunity to evaluate different meeting software platforms as well as the staff and other resources required to support remote public meeting participation. Staff also had the opportunity to evaluate participation in meetings since the start of the pandemic.

Every system evaluated by staff required additional staffing and other costs to support.

While every City was tasked with ways to support public meetings safely during the pandemic, the City’s budget was uniquely impacted because of its significant reliance on tourism, technology sector, retail, parking revenues, and other revenue streams which rely on tourists, employees who spend their workdays here, and other visitors.

Many of the City’s revenue streams were severely curtailed as people were ordered to stay home. The resulting budget reductions and restructuring led to the loss of many administrative staff positions, many of whom staffed board and commission meetings.

Since the beginning of the pandemic in March 2020, the City suspended in-person meetings and moved all meetings to a completely remote model using the BlueJeans platform. In December 2020, the Council voted to have boards and commissions meet remotely on a quarterly basis, due to staffing shortages and disruptions from the pandemic. Those boards and commission without staffing for their boards and commissions were allowed to self-moderate and use audio recordings as their official record. With the uncertainty of the pandemic, Council extended quarterly meetings for those bodies that did not have staffing until July 2022.

In July 2021, the City Council moved to a hybrid model with the Council and some staff meeting in-person and CityTV providing a video stream through their channel, on the City website, and YouTube, with remote phone access through Call-in Studio. This model required a minimum of three staff members to run the remote meeting and call-in option, plus the City Clerk. Most boards and commissions will continue with quarterly remote meetings until at least July 2022. Unless there is a policy decision to change course, all boards, commissions, task force and advisory bodies will return to monthly in-person meetings, which will triple the amount of meetings and required support.

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Starting earlier this year, state and local health mandates and restrictions are being rolled back. City Hall re-opened to the public, and starting April 12, 2022, City Council resumed in-person meetings and discontinued all forms of remote public comment.

Board and commission meetings, however, have continued with remote meetings under AB 361. The federal and state governments have both indicated further sunsetting of COVID protocols. Therefore, now is the time to implement a plan to reinstate in-person public meetings and to determine the feasibility of continuing remote public comment and how to effectively and efficiently staff Council and board and commission meetings.

Staff took into consideration the costs for facilities, technology, and staffing as well as overall public participation when providing a recommendation for an option for remote participation for Council and board and commission meetings.

Facilities
Once board and commission meetings return in-person, those meetings will be held at various city facility locations. It should be noted that, due to the pandemic, Ken Edwards Center, where several of the advisory bodies met, is no longer an option as a meeting location due to a lack of staffing and parking. Currently, no facilities have adequate audio visual and/or WiFi capabilities to allow remote meetings, including the Ken Edwards Center. Staff have identified other viable meeting locations within the City and evaluated what is needed to support remote meetings in these locations. This includes upgrading the Council Chambers at an approximate cost of $16,825, including an additional one-time cost of $78,119.51 to update identified meeting facilities, including listening devices for the hearing impaired.

Technology
The current virtual platforms available and approved by the Information Services Department for remote meetings are Microsoft Teams and BlueJeans; each has pros and cons. Staff recommends the use of Microsoft Teams because it is fully covered by the City’s existing software agreement with Microsoft, and it meets the City’s records retention requirements. No additional funding is needed. All alternative platforms would require additional funding for licensing and staff support.

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Staffing
All other cities have reported that additional staffing is required to support remote public meeting participation. Beverly Hills was already staffed to support this service because they provided it prior to 2020. This was also borne out by Santa Monica’s experience supporting remote meetings. It is not possible for one staff person to manage the meeting and the remote call-in service for the public. Therefore, regardless of which platform boards and commissions use, remote public access requires one staff person dedicated to staffing the meeting and one staff person assigned to moderating the meeting call-in queue and facilitating remote public comment. The associated staffing needed to support a hybrid Council meeting includes: overtime for a staff person to assist with in-person attendees, and the addition of a .5 FTE Staff Assistant III to facilitate the call-in option. Costs for all public bodies to hold hybrid meetings are listed below
Board and Commission Hybrid Meeting Budget Estimates
Dept. Description FTE
Estimate
d Cost
Community
Development
1 Staff III + overtime for evening meetings
(5 commissions)
1 $106,951
City Manager’s
Office
Customer Service Assistant Overtime (400
hours per year) for City Council meetings

0.2 $16,794
Community
Services
1 Staff III (up to 11 commissions) 1 $91,978
Public Works 1 Staff III (5 commissions) 1 $91,978
Library Overtime ($2,740) + Laptop ($2,313) $5,053
RES (Clerk) .5 Staff III + overtime for evening meetings 0.5 $52,154 Meeting Room
Upgrades
Upgrades for Chambers A/V, other facilities, and
listening devices
$94,944
Total 3.7 $459,852
Because the vast majority of boards and commissions are centralized in the Community Development, Community Services, and Public Works Departments, staff has determined those departments would require the addition of 1.0 FTE each to handle

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their own boards and commissions, with additional funding required to cover overtime staffing in the other departments (as noted above).

Overall Public Participation in Meetings
Most boards and commissions receive between 1-5 comments per meeting, with little change in this participation while remote participation has been permitted since public meetings went remote in 2020 (See Attachment B). It does not appear that remote access has significantly increased public participation in meetings.

Another factor for Council to consider is that social media and internet communications make it easier than ever for local issues to align with conversations happening nationally and internationally. The debate on the City’s vaccine mandate is a recent example of this happening. In person public testimony increases the barriers for those from outside of our region to influence local decisions, ensuring the Council and Boards and Commissions are informed by local perspectives.

Remote Public Access in Other Cities
Throughout the state there have been conversations about how other cities are handling the return to in-person meetings. Staff did a brief survey of cities in Southern California and found there does not appear to be a one-size fits all or consistent approach across cities in this region. Pasadena, El Segundo and Redondo Beach permit in-person and written comment only. Beverly Hills, Culver City and West Hollywood offer some version of remote public testimony, however even they have distinct differences in their approaches. Beverly Hills provided a call-in option prior to COVID-19 and continues to provide this option, requiring staffing from four departments to support their Council meetings. Culver City has a limited hybrid option for only Council and Planning Commission meetings but has not yet determined whether this is a temporary service until everyone fully returns to in-person meetings or if it will be made permanent. West Hollywood is allowing a call-in option through Zoom and required the purchase of an encoder to allow phone calls and an additional staff member to facilitate Zoom, but they have not determined if they will support remote meetings once the health orders are fully relaxed.

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Recommendation and Alternatives
Factoring the staffing and technology requirements against the consistent levels of public participation, staff recommends boards and commissions return to strictly inperson meeting participation with an anticipated start date of July 1 or when it is determined to be safe. Until that time, remote meeting participation will continue to be supported.

Should Council opt to implement remote meetings, staff would not be able to implement remote public access for all public meetings until this Fall to allow time to recruit staff and make the necessary changes to meeting rooms. Once all boards and commissions and other groups return to their normal meeting schedules and other safety protocols are limited, staff offers the following suggestions.

1. Hold all remote public comment for all items, including public input, at the start of the meeting while those who attend in-person will continue to speak on items as they are called.
o Pros: This would reduce staff overtime by releasing them earlier in the evening as opposed to remaining to the end of the meeting and this would provide in-person attendees the benefit of hearing the staff report prior to making their comments.
o Cons: This could create an unfair advantage for remote attendees as they will be able to make their comments early in the evening while those who take the time to come to the meeting in person will have to remain. Also, those attending remotely will not have the benefit of hearing the staff report prior to making their comments.

2. Continue to hold comment for each item as they are called, alternating between those attending in person and those attending remotely. o Pros: This would be a fairer option for both in-person and remote attendees.

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o Cons: This would require more overtime costs and the Mayor would not be able to see the remote callers in the speaker queue.

Financial Impacts and Budget Actions
If each department were to add remote public comment to their board and commission meetings, there would be a need for Council to approve the addition of 3.7 staff positions in addition to overtime hours, for a total of $459,852, in addition to equipment and facility upgrade costs. At this time, if Council chooses to move forward with remote public comment, staff would work with the Finance Department to integrate these costs into the budget for approval and identify any potential tradeoffs needed to make the necessary funding available.

Prepared By: Nikima Newsome, Assistant City Clerk
Approved Forwarded to Council
Attachments:

A. Council Agenda Management Information Item_Nov 2021
B. PublicParticipationatMtgs
C. Written Comments

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1 Date: November 29, 2021
To: Mayor and City Council
From: Records & Elections Services Director Denise Anderson-Warren Subject: History of the City Council’s Rules of Order on the Order of Business and Public Testimony and a Survey on General Public Comment Period from California Agencies
Introduction
At the September 14, 2021 meeting, the Council requested information on:
1) when and how other agencies hear public comment at Council meetings, and 2) the order that agenda items are heard, including Closed Session, to reduce wait time for public speakers.

Staff surveyed California agencies as well as reviewed past staff reports and resolutions regarding the Council’s Rules of Order and Procedure for the Conduct of City Council meetings. This report presents those findings.

Background
The Council meets a minimum of 24 times a year, most meetings last six hours or more.

On average, about 29 public speakers per meeting that register to speak on agenda items and about two speakers for general public comment.

Historically, general public input has been heard after the City’s business has been completed. Council has tried various ways to fit Closed Session to their schedules.

While some other agencies designate time to hear general public input first, the ways in which they manage their meeting schedule may be difficult to implement for Santa Monica. For example, meeting before 5:30 p.m. may be difficult as most Council and public members work during this time. Designating separate days for Closed Session Information Item

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Packet Pg. 146 Attachment: Council Agenda Management Information Item_Nov 2021 (5117 : Council Meeting Format Changes & Hybrid Options) 2 would add to and not streamline the Council’s schedules and may affect staff’s daily operations. Should Council wish to revise their rules on general public input and the Order of Business, staff can return with a revised resolution and proposals on streamlining the public comment and agenda management process.

Discussion
City Council meetings have largely remained the same with meetings taking place after business hours and ending in the late evening or even into early the next morning. The review of past staff reports and resolutions shows that while changes have been made to the Order of Business over the years, the overall structure of meetings has remained largely the same.

General Public Comment
The Santa Monica City Council, as required by the Brown Act and the Council’s Rules of Order, hears general public comment on items on any issues not on the agenda but are within the subject matter jurisdiction of the Council, at all regular meetings. Currently, the City Council hears general public comment as the last item at meetings. Agendized items presented before Council can often receive a large volume of public comment. To ensure that all can comment and that agenda items may be heard during a reasonable hour, Council has opted to limit the speaking time for public comment to two minutes.

In 2001, Council considered limiting general public input to just a 20-minute period at the beginning of meetings, but the proposal was not approved. In 2006 then City Councilmembers Robert Holbrook and Herb Katz sued the City claiming that the holding of general public comment at the end of the Council meeting (and often past 11PM) violated the Brown Act as it “in essence deprives the public of their fundamental right to address their local representatives.” Holbrook v. City of Santa Monica, (2006 144 Cal.App.4th 1242). The lawsuit was dismissed. In 2008, the Council did approve a rule to accommodate and hear speakers with special needs early on in the agenda but did not approve any changes to schedule separate special Closed Session meetings or

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Packet Pg. 147 Attachment: Council Agenda Management Information Item_Nov 2021 (5117 : Council Meeting Format Changes & Hybrid Options) 3 consider agenda management at specified times so that members of the public could anticipate when or if particular matters would be heard.

Closed Session
The review of Council reports and resolutions shows that Closed Session has changed places on the agenda from time to time. In 1987, Closed Session formally appeared in the Council’s Order of Business as the first item of business. In 1997, the Council revised the rules to hear Closed Session as the last item of business. In 2001, the Council revised the rules to hear Closed Session after the Consent Calendar to accommodate Council’s work schedules and other commitments. In 2010, the Council revised the rules to hear Closed Session as the first item of business again and eliminated the special accommodations rule but offered an alternative to submit written comments. These resolutions are outlined in the following table.

Table 1: Council Meeting Rules of Order
Meeting
Date
Resolution
No. Amendment
4/28/1987 7417
Closed Session & Public Comment periods formally
appears under Order of Business with Closed Session
heard first and general Public Input last.
2/25/1997 9127 Closed Sessions moved to end of Order of Business. 1/23/2001 9614
Closed Session moved up after Consent. Proposal to
hear 20 minutes of general Public Input after Special
Agenda Items not approved.
5/22/2008 10290
Approved accommodation rule to hear speakers with
special needs early. Proposal to hold separate meetings for Closed Sessions or conduct agenda management at
specified times not approved.
9/14/2010 10525 Closed Sessions moved up as first item and accommodations rule eliminated.

Staff distributed a survey to California agencies and looked closer at agencies whose meetings are comparable to Santa Monica’s (taking place twice a month, running for 4 or more hours, and usually having 10 or more public speakers). Staff then looked into these agencies’ general public comment process and how their meeting schedules are

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Packet Pg. 148 Attachment: Council Agenda Management Information Item_Nov 2021 (5117 : Council Meeting Format Changes & Hybrid Options) 4 managed. Of these agencies, nine conducted their meetings in ways different from Santa Monica and their information is in Table 2. For context, Santa Monica and the Cities of Los Angeles and Beverly Hills were included as they were mentioned at the September 14th meeting.

Of the 11 cities, most operate meetings similar to Santa Monica, holding evening meetings and having Closed Session precede the public meeting. All offer either one or two general public input periods on their agendas. Four cities offer public comment at the start of the public meeting and there is some variation in practice. For example, the City of Chico limits general public input to one hour. The City of Huntington Beach hears public comment on both non-agendized and agendized comments at once. The City of Costa Mesa holds their Closed Session in the early afternoon to allow more time for the open session.

Six of the 11 cities offer two opportunities for general public comment, usually at the beginning and end of the public meeting. They also limit the time or number of speakers for the first period and hear Closed Session separately. The City of Ventura only offers two public input periods on the first meeting of the month and limits the first period to 30 minutes. The City of West Hollywood hears general public input on the Consent Calendar and non-agenda items but gives priority to Consent Calendar speakers and limits the total time for public input to 20 minutes. The City of Torrance limits both of their public input periods to 15 minutes and continues Closed Session items to the end of meetings, if needed.

Prepared By: Maria Dacanay, Administrative Analyst
Attached:

1. Table 2: Survey of California Agencies

2. Resolution Number 11360 (CCS)

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Packet Pg. 149 Attachment: Council Agenda Management Information Item_Nov 2021 (5117 : Council Meeting Format Changes & Hybrid Options) 5 Table 2: Survey of California Agencies
Agency
Start Time
(Open
Session) Closed Session
General Public
Comment
Session(s)
General Public
Comment Time Additional Notes
Berkeley 6:00 p.m.

Separate
session before
open session
2 Beginning & End
of Open Session
First session limited to 10 speakers, Closed
Session at 4:00 p.m.

Beverly Hills 7:00 p.m.

Separate
session before
open session
1 Beginning of Open
Session
Closed Sessions at 2:30 p.m. Meetings typically
have less than 10 speakers and are conducted in
under 4 hours.

Chico 6:00 p.m. End of Meeting 1 Beginning of Open
Session Limited to 1 hour, after Consent Calendar
Costa Mesa 6:00 p.m.

Separate
session before
open session
1 Beginning of Open
Session Closed Session at 4:00 p.m.

Huntington Beach 6:00 p.m. Beginning of
Meeting 1 Middle of Open Session
Allows comments on agenda & non-agenda items
after, Closed Session at 5:00 p.m.

Los Angeles 10:00 a.m. End of Meeting 1 Beginning of Open Session
Allows comments on agenda & non-agenda items.

City Council regularly meets 3 times/week and
conducts Public Hearings in separate Committee
meetings that allows for meetings to be held in
under 4 hours.

Napa 3:30 p.m.

Separate
session before
open session
2 Beginning of Open
Session
Second open session at 6:30 p.m.

Closed Session heard during first open sessions
at about 4:30 p.m.

Newport Beach 4:00 p.m. Beginning of
Meeting 2
Beginning &
Middle of Open
Session
First session allows comments on agenda items
Santa Monica 5:30 p.m. Beginning of
Meeting 1 End of Open Session
Torrance 6:30 p.m.

Separate
session before
open session
2 Beginning & End
of Open Session
Both sessions limited to 15 minutes.

Closed Session at 5:00 p.m. and continued to end
of meetings as needed.

Ventura 6:00 p.m.

Separate
session before
open session
2 Beginning & End
of Open Session
First session limited to 30 minutes & only heard
for the first meetings of the month. Second
meetings hear public input at the end of meetings.

Closed Session at 5:00 p.m.

West Hollywood 6:00 p.m.

Separate
session before
open session
2 Beginning & End
of Open Session
First session limited to 20 minutes on Consent
Calendar & non-agenda items, with priority to
Consent Calendar comments. Closed Session at
5:30 p.m.

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Packet Pg. 150 Attachment: Council Agenda Management Information Item_Nov 2021 (5117 : Council Meeting Format 1 City Council Meeting: September 14, 2021 Santa Monica, California RESOLUTION NO. 11360 (CCS)

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MONICA AMENDING THE RULES OF ORDER AND

PROCEDURE FOR THE CONDUCT OF CITY COUNCIL MEETINGS AND
REPEALING RESOLUTION NUMBER 11172 (CCS)

THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS:

SECTION 1. The City Council Rules of Order and Procedure are hereby amended to read as follows:

RULES FOR CITY COUNCIL MEETINGS
RULE 1. RULES OF ORDER.

Except as otherwise provided by these rules, the City Charter, the Municipal Code, or applicable provisions of state law, the procedures of the City Council shall be governed by the latest revised edition of Roberts Rules of Order.

The City Council rules, or any one thereof, may be suspended by a vote of twothirds (2/3) of the Councilmembers present.

RULE 2. TIME AND PLACE FOR HOLDING REGULAR MEETINGS.

Pursuant to the provisions of Section 611 of the Santa Monica City Charter, the City Council establishes the second and fourth Tuesdays of each month as the days for holding regular meetings of the City Council. The regular meeting shall commence at 5:30 p.m., for the Closed Session. It is the intention of the City Council that all other DocuSign Envelope ID: D8695968-3B6D-443E-A108-D70AB5580B8D

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Packet Pg. 151 Attachment: Council Agenda Management Information Item_Nov 2021 (5117 : Council Meeting Format Changes & Hybrid Options) 2 agenda items shall commence no earlier than 6:30 p.m., following the Closed Session. If any such Tuesday falls on any day designated by law by the City Council as a day for public feast, Thanksgiving or holiday, such regular meeting shall be held on the date of the regular meeting next following said Tuesday at the hour heretofore fixed or at such other day as may be fixed. The City Council Chamber in City Hall is established as the place for holding the City Council’s regular meetings.

RULE 3. QUORUM AND ACTION
In accordance with Section 614 of the Santa Monica City Charter, four Councilmembers shall constitute a quorum for the transaction of business. Except as otherwise provided in the Charter, or other law or these rules action shall be taken by a majority vote of the entire membership of the City Council. However, in the case of a quasi-judicial hearing, if only four Councilmembers are participating, the applicant or appellant shall be entitled to request and receive a continuance of the hearing, until such time as five Councilmembers are participating.

Whenever any Councilmember questions the presence of a quorum, the presiding officer shall forthwith direct the City Clerk to call the roll, each Councilmember shall respond when his or her name is called and the Clerk shall announce the result. Such proceedings shall be without debate, but no Councilmember who is speaking may be interrupted by a question as to the presence of a quorum.

The City Council may also establish standing subcommittees of its members to address designated areas of City business on the Council's behalf and may establish ad hoc committees to formulate reports or recommendations on particular matters.

RULE 4. MEETINGS TO BE PUBLIC - EXCEPTION FOR CLOSED SESSIONS.

As required by the Ralph M. Brown Act (the “Brown Act”), California Government Code Sections 54950, et seq., all regular, adjourned regular and special meetings of the City Council shall be public, provided, however, the City Council may meet in a Closed DocuSign Envelope ID: D8695968-3B6D-443E-A108-D70AB5580B8D

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Packet Pg. 152 Attachment: Council Agenda Management Information Item_Nov 2021 (5117 : Council Meeting Format Changes & Hybrid Options) 3 Session from which the public is excluded, for those purposes authorized by the Brown Act.

No Councilmember, employee of the City, or any other person present during a Closed Session of the City Council shall disclose to any person the content or substance of any communication which took place during the Closed Session unless the City Council specifically authorizes the disclosure by majority vote or unless the disclosure is required by law.

RULE 5. AGENDA.

The City Clerk shall prepare the Agenda under the direction of the City Manager as follows:
(a) The City Manager shall consult with the Mayor and Mayor Pro Tempore in the preparation of the Agenda.
(b) The Agenda and all available supporting documents shall be delivered to Councilmembers on the Tuesday preceding the Tuesday City Council meeting to which it pertains or as soon thereafter as possible.
(c) Any Councilmember or the City Manager may direct that any matter within the City Council’s jurisdiction be placed upon the Agenda. Councilmembers should endeavor to submit Councilmember agenda items as follows: (1) for regular meetings, by 3:00 p.m. on Thursday in order to ensure that matters will be agendized for the following Tuesday; and (2) for special meetings, by 3:00 p.m. on the day two days before the day of the special meeting. Subject to Brown Act requirements, items submitted after 3:00 p.m. on the specified day will be agendized for the next regular meeting, unless the Councilmember has identified an urgency requiring that the matter be added to the current agenda.

Councilmember items may only be combined with other items on the agenda by a vote of the Council. A Councilmember who wishes to combine his or her item with another item on the agenda may direct that the following language be included with the DocuSign Envelope ID: D8695968-3B6D-443E-A108-D70AB5580B8D

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Packet Pg. 153 Attachment: Council Agenda Management Information Item_Nov 2021 (5117 : Council Meeting Format Changes & Hybrid Options) 4 agenda item: “This item may be considered with Item.” The City Manager may combine staff items on the agenda in order to ensure that the public’s business is handled efficiently and conveniently.
(d) The City Clerk shall post the Agenda as required by the Brown Act. Copies of the Agenda shall be posted in the lobby of City Hall. The City Clerk shall maintain on file in his or her office declarations establishing compliance with the posting requirements. (e) No action shall be taken on any item not appearing on the posted Agenda unless the item is added to the Agenda in the manner required by the Brown Act. (f) Matters directed to be placed on the Agenda at the direction of Councilmembers shall be listed on the Agenda in the order of receipt by the City Clerk. (g) Written requests to the City Council shall be received and opened by the City Clerk and referred to the City Manager or his or her designee and either shall be transmitted to the appropriate board, commission or staff member or shall be placed on the Agenda if City Council consideration is deemed appropriate by the Mayor or City Manager. Written requests being agendized shall be scheduled for City Council consideration at the earliest convenient meeting, taking into consideration the length and content of meeting agendas. Members of the public submitting written requests shall be advised of how their request is being handled. Councilmembers shall receive copies of those written requests which are not agendized. Agendized communications shall be listed on the Agenda in order of receipt. No communication shall be placed on an Agenda if it contains material that:
(1) Is profane.
(2) Is potentially slanderous or libelous.
(3) Advocates or opposes the candidacy of any person or party for any elective office.
(4) Is primarily an advertisement or promotion or has as a substantial purpose the advancement of any cause the major benefit of which is private and not public.

DocuSign Envelope ID: D8695968-3B6D-443E-A108-D70AB5580B8D

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Packet Pg. 154 Attachment: Council Agenda Management Information Item_Nov 2021 (5117 : Council Meeting Format Changes & Hybrid Options) 5 Members of the public submitting written requests to the City Council are encouraged to limit their submissions to one per meeting. (h) All electronic presentation materials intended for use at a City Council meeting, including PowerPoint presentations, videos, audio, electronic images, and electronic portable document formats (PDFs), but excluding any hardcopy document projected by an overhead projector, must be received by the City Clerk no later than 12:00 PM on the day of a City Council meeting. For clarity, this rule shall not apply to a current member of a board or commission speaking on a matter within the purview of the board or commission on which the member sits.

RULE 6. CATEGORIES AND ORDER OF BUSINESS.

The business of the City Council shall be conducted in the order and manner specified below. The order may be changed by a majority vote of those present. The following is the order of business:
(a) Call to Order.
(b) Salute to the Flag.
(c) Roll Call.
(d) Closed Session.
(e) Special Agenda Items. This item includes the City Manager’s Report, proclamations, commendations, introductions of special guests, special meetings, appointments to the City Council and presentations and reports by other non-City public entities or legislative bodies.
(f) Consent Calendar. The consent calendar shall consist of the approval of minutes of previous meetings and those other items such as contracts and routine resolutions which do not necessitate a separate public hearing and which are determined in the Agenda preparation process to be relatively non-controversial. Ordinances for second reading and adoption may be placed on the consent calendar if all members of DocuSign Envelope ID: D8695968-3B6D-443E-A108-D70AB5580B8D

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Packet Pg. 155 Attachment: Council Agenda Management Information Item_Nov 2021 (5117 : Council Meeting Format Changes & Hybrid Options) 6 the City Council were present when the vote for first reading and introduction took place and this vote was unanimous. The consent calendar shall be considered as one item regardless of the number of matters appearing on it and may be approved by a single vote. The title to the individual consent items need not be read unless a request to do so is made by any Councilmember. Members of the public shall have no more than one opportunity to address the City Council concerning any and all items on the consent calendar. Members of the public shall be heard prior to City Council consideration of the consent calendar. Councilmembers may request to have individual matters removed from the consent calendar so that they may be heard on those matters. All matters remaining on the consent calendar may be approved by a single vote. Any items removed from the consent calendar shall be considered separately in the order of their appearance on the Agenda. Removed items may be heard immediately following the consent calendar or may be heard after the City Council concludes Closed Session or Study Session. (g) Study Session. During Study Sessions staff will present information regarding a complex matter that will be subject to Council deliberation and decisions in the future. No City Council action will be recommended or taken as part of the Study Session.
(h) Continued Items. This item includes agendized items of a previous City Council meeting not considered at such meeting. The City Council may vote by a majority of its members to have a carry-over item placed on a subsequent agenda as a continued item.
(i) Administrative Proceedings. This item includes proceedings requiring the City Council to make a quasi-judicial decision concerning an individual application or appeal.
(j) Ordinances.
(1) Second Reading and Adoption. No public discussion is permitted on second readings.

DocuSign Envelope ID: D8695968-3B6D-443E-A108-D70AB5580B8D

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Packet Pg. 156 Attachment: Council Agenda Management Information Item_Nov 2021 (5117 : Council Meeting Format Changes & Hybrid Options) 7 (2) Introduction and First Reading.
(k) Staff Administrative Items. This category will include policy matters to be considered by the City Council or at joint meetings of the City Council, Parking Authority, Housing Authority, the Public Financing Authority and/or Redevelopment Successor Agency.
(l) Public Hearings. This item consists of public hearings required by specific provisions of law.
(m) Reports of Boards and Commissions. Boards and commissions who may present reports under this item include, but are not limited to, all City boards, commissions and task forces. Reports may also be provided by the Santa Monica Pier Corporation, Downtown Santa Monica, Inc., Santa Monica Convention and Visitors Bureau. (n) Resolutions. A resolution will be considered under this item only if its substance makes extensive public input advisable, or if it should be considered after another item on the Agenda, otherwise the resolution will be considered on the Consent Calendar.
(o) Written Communication. This item allows the City Council to consider issues raised by written submissions from the public.
(p) Councilmember Requested Items. This category consists of Councilmember requested agenda items. Action and direction may occur on these items to the extent specified in the agenda item. Councilmembers should discuss requested agenda items in advance with the City Manager to see if the City Manager will place them on the agenda as Staff Administrative Items or otherwise or address them in other ways. (q) Public Input. This item allows members of the public to address the City Council on matters not otherwise on the agenda that are within the City Council’s subject matter jurisdiction. State law prohibits the City Council from taking any action on items not listed on the agenda. As a result, no formal action may be taken on any matter under this item.

DocuSign Envelope ID: D8695968-3B6D-443E-A108-D70AB5580B8D

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Packet Pg. 157 Attachment: Council Agenda Management Information Item_Nov 2021 (5117 : Council Meeting Format Changes & Hybrid Options) 8 RULE 7. PREPARATION OF MINUTES.

The City Clerk shall have exclusive responsibility for preparation of the Minutes, and any directions for corrections in the Minutes shall be made only by majority vote of the City Council.

RULE 8. APPROVAL OF MINUTES.

Minutes of a City Council meeting may be approved without reading if the City Clerk has previously furnished each Councilmember with a copy and unless a reading is ordered by a majority vote of the City Council.

RULE 9. PRESIDING OFFICER.

The Mayor shall be the Presiding Officer at all meetings of the City Council. In the absence of the Mayor, the Mayor Pro Tempore shall preside. In the absence of both the Mayor and Mayor Pro Tempore, the City Clerk shall call the City Council to order and a temporary Presiding Officer shall be elected by the Councilmembers present to serve until the arrival of the Mayor or Mayor Pro Tempore or until adjournment.

RULE 10. POWERS AND DUTIES OF PRESIDING OFFICER.
(a) Participation. The Presiding Officer may move, second, and debate from the chair, subject only to such limitations of debate as are imposed upon Councilmembers by these rules, and shall not be deprived of any of the rights or privileges of a Councilmember by reason of his or her acting as the Presiding Officer. (b) Duties. The Presiding Officer shall:
(1) preserve order at all meetings of the City Council; (2) state (or cause to be stated) each question coming before the City Council;
(3) announce the decisions of the City Council on all subjects; (4) decide all questions of order subject to the right to appeal rulings on questions of order to the entire City Council in accordance with Rule 12(d) below; and (5) encourage all persons present at the meeting to conform their conduct to the City's Civility Policy.

DocuSign Envelope ID: D8695968-3B6D-443E-A108-D70AB5580B8D

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Packet Pg. 158 Attachment: Council Agenda Management Information Item_Nov 2021 (5117 : Council Meeting Format Changes & Hybrid Options) 9 RULE 11. SWORN TESTIMONY AND SUBPOENA POWER.

Any Councilmember may request that anyone appearing before the City Council on any matter shall be sworn. On receipt of such a request, all proceedings shall be suspended and the City Council will immediately vote on whether the individual should be sworn. A majority vote of the Councilmembers present shall determine whether the speaker shall be placed under oath. All oaths will be administered by the City Clerk.

The City Council shall have the power to issue subpoenas as provided in City Charter Section 614.

RULE 12. RULES OF DEBATE.
(a) Getting the Floor. A Councilmember desiring to speak shall gain recognition by the Presiding Officer.
(b) Questions to Staff. Every Councilmember desiring to question City staff shall address his or her questions to the City Manager, the City Attorney, the City Clerk or designated staff. Members of the City staff, after recognition by the Presiding Officer shall hold the floor until completion of their remarks or until recognition is withdrawn by the Presiding Officer.
(c) Interruptions. A Councilmember who has the floor shall not be interrupted when speaking unless he or she is called to order by the Presiding Officer, a point of order or a personal privilege is raised by another Councilmember or the speaker chooses to yield to a question by another Councilmember. If a Councilmember is called to order, he or she shall cease speaking until the question of order is determined. (d) Points of Order. The Presiding Officer shall determine all points of order subject to the right of any Councilmember to appeal to the City Council. If an appeal is taken, the question shall be: “Shall the decision of the Presiding Officer be overruled?” The Presiding Officer's decision may be overruled by a two-thirds vote of the Councilmembers then present.

DocuSign Envelope ID: D8695968-3B6D-443E-A108-D70AB5580B8D

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Packet Pg. 159 Attachment: Council Agenda Management Information Item_Nov 2021 (5117 : Council Meeting Format Changes & Hybrid Options) 10 (e) Point of Personal Privilege. The right of a Councilmember to address the City Council on a question of personal privilege shall be limited to cases in which the Councilmember’s integrity, character, or motives are questioned or where the safety or welfare of the City Council is concerned.
(f) Privilege of Final Comment. The Councilmember moving the introduction or adoption of an ordinance, resolution, or motion, shall have the privilege of speaking last on the matter after all other Councilmembers have been given an opportunity to speak. (g) Motion to Reconsider Legislative Actions. A motion to reconsider any legislative action taken by the City Council may be made only by one of the Councilmembers on the prevailing side and may be seconded by any Councilmember.

Such motion may be made at any time and shall be debatable. A motion by a nonprevailing Councilmember or a request by a member of the public for reconsideration may be made only if one year has passed since the action was taken. (h) Calling for the Question. A question may be called by majority vote of those present. However, neither the moving party nor the party seconding any motion may call for the question, each Councilmember shall be afforded one opportunity to speak on each item before the question is called, and a question may not be called to interrupt or cut off a particular speaker.
(i) Limitation of Debate. Councilmembers shall limit their remarks to the subject under debate. No Councilmember shall be allowed to speak more than once upon any particular subject until every other Councilmember desiring to do so has spoken. Prior to beginning deliberation, the Council may, by a two-thirds vote of those present, limit the amount of time that each Councilmember may spend stating his or her views on a particular agenda item.

RULE 13. PROTEST AGAINST CITY COUNCIL ACTION.

Any Councilmember shall have the right to have the reasons for his or her opposition to any action of the City Council entered in the Minutes. Such opposition shall DocuSign Envelope ID: D8695968-3B6D-443E-A108-D70AB5580B8D

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Packet Pg. 160 Attachment: Council Agenda Management Information Item_Nov 2021 (5117 : Council Meeting Format Changes & Hybrid Options) be made in the following manner: “I would like the Minutes to reflect that I opposed this action for the following reasons…”
RULE 14. DISCLOSURE FOR QUASI JUDICIAL MATTERS.

On quasi-judicial matters, Councilmembers shall verbally disclose off-the-record contacts relating to the item, after the item is called and before City Council consideration of the matter. Disclosure shall include the identity of any individual(s) with whom the Councilmember had contact, and the nature of the contact.

RULE 15. PUBLIC TESTIMONY.
(a) Permitted. Pursuant to the Brown Act, public testimony is permitted on all agenda items, except ordinances for second reading, and the public shall have an opportunity to comment on any matter which is not on the Agenda but is within the City Council’s jurisdiction. However, members of the public do not have the right to give testimony outside the scope of or unrelated to the agenda item under consideration.

Additionally, members of the public should strive to avoid unduly reiterating their own or others’ testimony.
(b) Registration. Any member of the public wishing to address the City Council regarding any item on the Agenda for public discussion shall register with the City Clerk staff or the staff managing phone calls through a call-in service provider prior to the start of the meeting, if possible, but no later than prior to the public hearing on that item. Except when donating time to another speaker, which will only be permitted when both the person donating time and the other speaker are physically present at the Council meeting, a request received after the start of the hearing shall be considered late and may only be heard with Council approval.
(c) Manner of Addressing the City Council. After being recognized by the Presiding Officer, each member of the public addressing the City Council shall go to the podium or be selected from the phone comment queue to speak, state his or her name and whom he or she is representing, if he or she represents an organization or other person. Each member of the public is encouraged, but not required, to also state his or her address, neighborhood, or city of residence. All remarks shall be addressed to the City Council as a whole and not to any individual member thereof. After a public hearing has been closed, no member of the public shall address the City Council on the matter under DocuSign Envelope ID: D8695968-3B6D-443E-A108-D70AB5580B8D

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Packet Pg. 161 Attachment: Council Agenda Management Information Item_Nov 2021 (5117 : Council Meeting Format Changes & Hybrid Options) consideration without first securing City Council approval. (d) Written Public Comment. Those wishing to provide public comment are encouraged to submit it in writing via email to be viewed online. For written comments received by 2:00 p.m. on the day of the Council meeting best efforts shall be made to have them posted on the Council’s online agenda. All written comments shall be made part of the public record.
(e) Time Limits. Except on Written Communication, members of the public shall limit their remarks to two minutes per agenda item unless the City Council grants additional time by majority vote or the City Council reduces this time limit because of the large number of speakers for public comment on the particular item. For purposes of these Rules, the consent calendar shall be considered one item. The order in which members of the public provide remarks will be determined by the City Clerk, to the extent possible giving priority to K-12 students speaking on their own behalf and members of the public with physical constraints on their ability to remain at the meeting or on the phone line for an extended period of time, and to the extent possible alternating between members of the public physically present at the meeting and those who have called in. Persons speaking on another’s written communication and persons submitting late speaker requests, who receive permission to speak shall be limited to one minute. On Written Communication, those speaking on another’s item may speak only if the person raising the matter appears and testifies, either in person or by phone. If the person who raises the item does not appear and testify, the matter shall be received and filed and persons wishing to speak on the matter may give their testimony during Public Input. A member of the public wishing to speak on more than one item shall limit his or her remarks to a total of six minutes per meeting unless the City Council grants additional time by majority vote. A member of the public may allocate time between items in one-minute increments up to two minutes. Testimony given as an applicant or appellant does not count toward the six-minute maximum. A Board or Commission member reporting to the City Council on behalf of a Board or Commission shall not be subject to these rules on time limits; however, City Council may limit the duration of such reports. (f) Special Time Limits for Applicants and Appellants. Applicants and appellants on administrative items shall limit their remarks to ten minutes and may reserve some of their time for use for rebuttal at the conclusion of the public hearing. The appellant DocuSign Envelope ID: D8695968-3B6D-443E-A108-D70AB5580B8D

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Packet Pg. 162 Attachment: Council Agenda Management Information Item_Nov 2021 (5117 : Council Meeting Format Changes & Hybrid Options) shall have the opportunity to address the City Council first and last. (g) Special Time Limits for Special Agenda Items. Public testimony is permitted on the City Manager’s Report and Appointments to the City Council. Proclamations, commendations and appearances by special guests are ceremonial items. In order to ensure adequate time for the Council’s regular business, groups of honorees or guests, who wish to speak, should appoint one or two representatives to speak for them. (h) Special Assistance for Those Who Cannot Wait to Speak. Members of the public, including those with special needs, who cannot wait to speak on an agenda item may request assistance from the City Clerk, and a member of the Clerk's office will provide assistance in preparing a written statement of testimony for distribution to the City Council.
(i) Extended Time Limits for Speakers Who Require Interpreter. A member of the public who utilizes an interpreter to provide English language translation shall receive twice the time otherwise allotted under these Rules.
(j) Donating Time to Another Speaker. Donations of time to other speakers may be made only if both the person donating time and the other speaker are physically present at the Council meeting. Except on Public Input, a member of the public, speaking on their own behalf, may donate two minutes per agenda item to another speaker, speaking on their own behalf, and a speaker may accept one such donation from another per agenda item. The speaker and the person donating time shall turn in their chits together, notify the clerk of the donation, and go to the podium together. The speaker shall state both of their names and state that he or she is speaking for both. Donated time shall not increase an individual speaker’s total time limit of six minutes per meeting. Any request received after the start of the hearing shall be considered late and the donator will not be permitted to donate his/her time.
(k) Any electronic presentation materials presented as attachments to written public comment submitted by email for viewing online must be submitted in accordance with the time deadline set forth in Section 15(d) above. Electronic presentation materials will not be accepted in connection with public comment being provided by calling in to the Council meeting. For speakers who will be physically present to provide public comment at the Council meeting, all electronic presentation materials intended for use in DocuSign Envelope ID: D8695968-3B6D-443E-A108-D70AB5580B8D

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Packet Pg. 163 Attachment: Council Agenda Management Information Item_Nov 2021 (5117 : Council Meeting Format Changes & Hybrid Options) connection with the public comment, including PowerPoint presentations, videos, audio, electronic images, and electronic portable document formats (PDFs), but excluding any hardcopy document projected by the overhead projector, must be received by the City Clerk no later than 12:00 PM on the day of a City Council meeting. All such electronic presentation materials must be emailed to the City Clerk’s Office and include the City Council meeting date, agenda item number, and name of the public speaker who, as noted above, will need to be present at the meeting. For clarity, this rule shall not apply to a current member of a board or commission speaking on a matter within the purview of the board or commission on which the member sits – arrangements for the use of electronic presentation materials by such a speaker should be made with the City Clerk by no later than 2:00 pm on the day of the Council Meeting.

RULE 16. RULES OF CONDUCT AND SAFETY.

When the City Council is in session, all persons present, whether in person or speaking by phone, must preserve safety and order and should strive to conform their conduct to the City's Civility Policy. Members of the public who are physically present at the Council meeting should sit in the audience seating area, unless addressing the City Council or entering or leaving the Council Chambers, should not block the aisles with personal belongings and should not bring audible equipment into the Council Chambers including cellular telephones or pagers. Members of the public may not, except when testifying on or participating in an agenda item, enter the well area, which is the open area directly in front of the dais and extending outward from it to a line running between the points on the Clerk's desk and the podium nearest to the audience.

Any person who disrupts the meeting shall be called to order by the Presiding Officer. Disruption shall include but not be limited to, blocking the audience or camera view of the proceedings. If such conduct continues, the Presiding Officer may request the Sergeant at Arms to remove the person from Council Chambers.

The Chief of Police or such member or members of the Police Department as he or she may designate, shall be Sergeant At Arms of the City Council and shall carry out all orders given by the Presiding Officer through the City Manager for the purpose of maintaining order at City Council meetings. Any Councilmember may move to require the Presiding Officer to enforce the rules, and the affirmative vote of a majority of the City Council shall require him or her to do so.

DocuSign Envelope ID: D8695968-3B6D-443E-A108-D70AB5580B8D

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Packet Pg. 164 Attachment: Council Agenda Management Information Item_Nov 2021 (5117 : Council Meeting Format Changes & Hybrid Options) RULE 17. SEATING ORDER.

After each municipal election, the City Clerk shall determine City Council member seating order by drawing lots, with the exception of the Mayor Pro Tem, who shall be seated next to the Mayor.

RULE 18. ENTITLEMENT TO VOTE AND FAILURE TO VOTE.

Every Councilmember is entitled to vote unless disqualified by reason of a conflict of interest. A Councilmember who abstains from voting consents to the decision made by the voting Councilmembers.

RULE 19. VOTING PROCEDURE.

Any vote of the City Council, including a roll call vote, may be registered by the members answering “Yes” for an affirmative vote or “No” for a negative vote upon his or her name being called by the City Clerk. Voting order shall be based on seating order with each roll call vote beginning at alternating ends of the dais and the Mayor voting last.

RULE 20. DISQUALIFICATION FOR CONFLICT OF INTEREST.

Any Councilmember who is disqualified from voting on a particular matter by reason of a conflict of interest shall publicly state or have the Presiding Officer state the nature of such disqualification and shall leave the dais prior to Council consideration of the matter. A Councilmember stating or having the Presiding Officer state such disqualification shall not be counted as part of a quorum and shall be considered absent for the purpose of determining the outcome of any vote on such matter.

RULE 21. TIE VOTE.

Tie votes shall be lost motions.

RULE 22. CHANGING VOTE.

The vote of a Councilmember may be changed only if he or she makes a timely request to do so immediately following the announcement of the vote by the City Clerk or the Presiding Officer and prior to the time that the next item in the order of business is taken up.

DocuSign Envelope ID: D8695968-3B6D-443E-A108-D70AB5580B8D

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Packet Pg. 165 Attachment: Council Agenda Management Information Item_Nov 2021 (5117 : Council Meeting Format Changes & Hybrid Options) RULE 23. AGENDA MANAGEMENT.

At any time prior to the City Council taking up agenda items after the report back from Closed Session, any member of the City Council may make a motion for agenda management to reorder or combine agenda items. Such a motion shall require the votes of a majority of the Councilmembers present to pass. If such a motion is passed, the City Clerk shall call agenda items in accordance with the agenda as modified by the motion.

RULE 24. PROCEDURE ON AGENDA ITEMS REQUIRING A MOTION.

The following procedure shall be followed in connection with any Agenda item requiring a motion:
(a) City Clerk reads the title.
(b) Presiding Officer calls for a staff report.
(c) Councilmembers question City staff.
(d) City Council conducts Public hearing.
(e) City Council deliberates.
(f) A Councilmember makes a motion, another Councilmember seconds the motion, and the Council debates it, with the maker of the motion having the opportunity to speak last.
(g) The Presiding Officer or City Clerk restates the motion. (h) The City Council votes on the motion.
(i) The Presiding Officer or City Clerk announces result.

RULE 25. PRESENCE OF CITY STAFF AT CITY COUNCIL MEETINGS.

The City Manager, City Clerk, and City Attorney, or, in their absence, their authorized representatives, shall attend and be present during all City Council meetings and give necessary service and advice.

DocuSign Envelope ID: D8695968-3B6D-443E-A108-D70AB5580B8D

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Packet Pg. 166 Attachment: Council Agenda Management Information Item_Nov 2021 (5117 : Council Meeting Format Changes & Hybrid Options) RULE 26. RECORD OF MEETINGS.

All public meetings of the City Council shall be recorded. The recording shall be made by the City Clerk and retained in accordance with the City’s record retention schedule. The use of other recording or television equipment is permitted so long as it is not disruptive of the meeting.

RULE 27. USE OF TECHNOLOGY TO COMMUNICATE DURING MEETINGS During City Council meetings, Councilmembers shall not use electronic communications of any type, including texts and emails, to communicate among themselves.

RULE 28. INTERPRETATION AND MODIFICATION OF THESE RULES.

These rules shall be interpreted liberally in order to provide for the optimum in the free interchange of information and public debate without an unnecessary waste of time or duplication of effort. These rules may be amended by resolution.

RULE 29. FAILURE TO OBSERVE RULES OF ORDER.

These rules of order and procedures govern the conduct of City Council meetings.

These rules are intended to expedite the transaction of the business of the City Council in an orderly fashion and are deemed to be procedural only. Failure to strictly observe these rules shall not affect the jurisdiction of the City Council or invalidate any action taken at a meeting that otherwise conforms to law.
///
///
DocuSign Envelope ID: D8695968-3B6D-443E-A108-D70AB5580B8D

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Packet Pg. 167 Attachment: Council Agenda Management Information Item_Nov 2021 (5117 : Council Meeting Format Changes & Hybrid Options) SECTION 2. Resolution Number 11172 (CCS) and all other resolutions adopting, amending, or relating to City Council Rules of Order, are hereby repealed in their entirety.

SECTION 3. The City Clerk shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect.

APPROVED AS TO FORM:
_____________________________
GEORGE S. CARDONA
Interim City Attorney
DocuSign Envelope ID: D8695968-3B6D-443E-A108-D70AB5580B8D

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Packet Pg. 168 Attachment: Council Agenda Management Information Item_Nov 2021 (5117 : Council Meeting Format Changes & Hybrid Options) Adopted and approved this 14th day of September 2021.
__________________________
Sue Himmelrich, Mayor
I, Nikima Newsome, Assistant City Clerk of the City of Santa Monica, do hereby certify that Resolution No. 11360 (CCS) was duly adopted at a meeting of the Santa Monica City Council held on the 14th day of September 2021, by the following vote:

AYES: Councilmembers Brock, Davis, de la Torre, Negrete, Parra, Mayor Pro Tem McCowan, Mayor Himmelrich
NOES: None
ABSENT: None
ATTEST:
_____________________________________
Nikima Newsome, Assistant City Clerk
DocuSign Envelope ID: D8695968-3B6D-443E-A108-D70AB5580B8D

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Packet Pg. 169 Attachment: Council Agenda Management Information Item_Nov 2021 (5117 : Council Meeting Format Changes & Hybrid Options) City Department Board/Commission/Task Force Average # of Public Members who attended meetings prior
to COVID
Average # of Public Input received
prior to COVID
Average # of Public Attendees during
COVID
Average #r of Public input received
per virtual meeting
Average # of Written Comments Per
Meeting
Airport Commission 10‐12 8‐10 3‐4 1‐2 3‐4
40+ for big items
Clean Beaches and Ocean Parcel Tax Citizens Oversight Committee 00 0 0 0 Commission on Sustainability, Environmental Justice, and the Environment 5‐10 2‐4 2‐4 1‐2 0 Urban Forest Task Force 10 2 16 2 0‐1
Arts Commission 0‐3 0‐2 0‐2 0‐2 0‐2
Commission for the Senior Community 0‐3 N/A (No meetings) N/A (No meetings) 0.16 Commission on the Status of Women 0‐3 N/A (No meetings) N/A (No meetings) 0.08 Disabilities Commission 0‐3 Staff not in attendance; unknown Staff not in attendance; unknown 1 Social Services Commission 6‐10 Staff not in attendance; unknown Staff not in attendance; unknown 1 Housing Commission 5‐10 4 10 4 2
8‐12 for big items
Recreation and Parks Commission 0‐5 0‐5 0‐5 0‐5 0‐2
Architectural Review Board 5‐10 1‐2 5 0 2‐3
Building and Fire‐Life Safety Commission 0‐2 0‐2 0 0 0‐2 Landmarks Commission 10‐15 5 10‐15 5 10‐15
Planning Commission 15‐20 9
100+ for big items
17 19 54
400 for big items
Finance Audit Subcommittee 0 0 0 0 0
Human Resources Personnel Board 1‐2 1‐2 1‐2 1‐2 0
Library Santa Monica Library Board 0 0 0 0 1
City Manager Public Safety Reform and Oversight Commission Did not exist prior to COVID Did not exist prior to COVID 3‐17 3 1 Public Participation at Board and Commission Meetings
In 2019, these commissions heard 112
public comments from 65 unique
speakers. Average of 2 comments per
meeting.

Public Works
Community Services
Community Development

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Packet Pg. 170
Attachment: PublicParticipationatMtgs (5117 : Council Meeting Format Changes & Hybrid Options) 1 Vernice Hankins
From: Bruce Leddy <[email protected]>
Sent: Monday, May 23, 2022 7:49 PM
To: councilmtgitems
Subject: May 24 Council Mtg Agenda Item 40A

EXTERNAL
Mayor and Council Members - I urge you to support hybrid meetings for Council and Commission meetings.

Civic participation is hard to galvanize when residents have busy lives, so anything that makes participation easier for the public should be encouraged. Yes, there are costs (though it seems hard to understand why it would require $94,000 of facility upgrades when we've already had successful remote participation for the past two years) but I feel the benefits to the democratic process and the greater participation by all stakeholders is well worth the expense.

In-person participation does cut down on non-resident interference, but perhaps call-in could be limited to only those who live and/or work in Santa Monica. When the clerk asks callers to state their name, they could also ask them to state their address or affiliation with the City (resident, business owner, etc).

I disagree with the proposal to hold all public comment at the start of the meeting. So much information is disseminated during staff and applicant presentations that might mitigate or alter people's questions, that it seems an unfair disadvantage to make the public comment beforehand.

Many thanks for your time and consideration.

Bruce Leddy
22 Year Santa Monica Resident
NOMA Executive Board
Item 4.A
05/24/22
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Packet Pg. 171 Attachment: Written Comments (5117 : Council Meeting Format Changes & Hybrid Options)

THE LEAGUE OF WOMEN VOTERS OF SANTA MONICA
P.O. Box 1265 Santa Monica, CA 90406-1265
Phone: 310.564.6946 www.lwvsantamonica.org
#MakingDemocracyWork
May 23, 2022
Re: City Council Agenda Item 4A
Dear Mayor Himmelrich, Mayor Pro Tem McCowan, and City Councilmembers, The League of Women Voters of Santa Monica is a nonpartisan political organization which encourages informed and active participation in government. We appreciate the Council’s efforts to explore options to allow for more robust and inclusive public input. As you continue to refine the policies for public meetings, we urge you to include options for remote public comment such as a call-in option, for all public meetings of the City Council and City Boards and Commissions.

Providing spoken public comment at City Council meetings, as well as Board and Commission meetings, is an important part of enabling active participation in government.

Unfortunately, the ability to provide spoken public comment has not always been accessible for all. When the COVID-19 pandemic began and all public meetings moved to remote meetings, a silver lining of this awful situation was greater accessibility for members of our community to provide feedback to our elected and appointed leaders.

When the Council returned to in-person meetings on April 12, 2022, without the option for remote verbal public comment, many constituents were once again limited in their opportunities to provide feedback in Council meetings. In-person meetings have always been inaccessible for some members of our community, and the pandemic has expanded the number of community members who are not able to attend in-person meetings. This includes people at higher risk of complications from COVID-19, people who serve as caretakers of children, partners, or other dependents, or any number of life situations that may restrict the ability of community members to attend in-person meetings to provide verbal public comment.

We acknowledge that all constituents also have the option to provide written public comments, such as this letter, and that all of these written public comments become part of the public record. However, there are limitations to written comments and allowing remote verbal public comment during City Council meetings is a vital part of not only enabling robust public participation in government but also increases the probability that Councilmembers will hear the comments.

In our City’s efforts to move forward towards becoming a more inclusive, equitable, and accessible community, it has become clear over the last two-and-a-half years that the ability to provide remote public comment is a necessity.

We urge you, the City Council, to take the necessary steps to make public participation in local government more inclusive, accessible, and equitable for all.

Sincerely,
Natalya Zernitskaya
President
League of Women Voters of Santa Monica

OFFICERS
President
Natalya Zernitskaya
Vice President, Program
Barbara Inatsugu
Secretary
Sharon Hart
Treasurer
Karen Carrey

DIRECTORS
Cathie Gentile
Jason Islas
Angela D. Scott
Ann Williams
Item 4.A
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Packet Pg. 172 Attachment: Written Comments (5117 : Council Meeting Format Changes & Hybrid Options) 1 Vernice Hankins
From: Danielle Charney <[email protected]>
Sent: Tuesday, May 24, 2022 1:20 AM
To: Council Mailbox; councilmtgitems; Clerk Mailbox; David White Subject: Item 4 A Hybrid Meetings

EXTERNAL
City Councilmembers,
Hybrid meetings are important to equal representation of all residents and Santa Monicans in City government. Please support this expanded format for all City Council, Board, and Commission meetings going forward.

Remote meeting access is essential for disability access and other diverse local participation, including Santa Monicans who cannot attend for many reasons: maybe they have children, can't be up late and sit in the very uncomfortable seating in chambers due to neck and back injuries..lack cars or have any number of situations that make it hard to attend in person.

Hybrid meetings allow all Santa Monica residents equal opportunity to provide their input to City officials and influence local governance, which benefits us all.

In 2022, Santa Monicans have a fundamental right to remotely access and participate in City government. We need hybrid Council, Board, and Commission meetings immediately and permanently.

Please do not listen to the related staff recommendation. Staff does not consider what residents need. Please support and swiftly implement this crucial equitable public access.

Thank you for your attention and consideration.

Sincerely,
Danielle Charney
Item 4.A
05/24/22
3 of 8 Item 4.A
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Packet Pg. 173 Attachment: Written Comments (5117 : Council Meeting Format Changes & Hybrid Options) 2 Vernice Hankins
From: [email protected]
Sent: Monday, May 23, 2022 10:42 PM
To: councilmtgitems; Sue Himmelrich; Gleam Davis; Kristin McCowan; Lana Negrete; Phil Brock; Christine Parra; Oscar de la Torre
Cc: David White; Denise Anderson-Warren; Susan Cola
Subject: Item 4A—SUPPORT HYBRID MEETINGS!

EXTERNAL
Dear City Councilmembers,
Hybrid meetings are vital to equal representation of all Santa Monicans in City government. I urge you to support this expanded format for all City Council, Board, and Commission meetings going forward.

Remote meeting access is essential for disability access and other diverse local participation, including Santa Monicans who:
• care for small children
• work late
• do not have reliable transportation
• are sick
• have other circumstances that prevent them from attending City meetings in person Hybrid meetings allow all Santa Monica residents equal opportunity to provide their input to City officials and influence local governance, which benefits us all.

In 2022, Santa Monicans have a fundamental right to remotely access and participate in City government. We need hybrid Council, Board, and Commission meetings immediately and permanently.

Please disregard the related staff recommendation and support and swiftly implement this crucial equitable public access.

Thank you for your attention and consideration.

Sincerely,
Michelle Gray
Item 4.A
05/24/22
4 of 8 Item 4.A
05/24/22

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Packet Pg. 174 Attachment: Written Comments (5117 : Council Meeting Format Changes & Hybrid Options) 1 Vernice Hankins
From: Elaine Golden-Gealer <[email protected]>
Sent: Tuesday, May 24, 2022 9:03 AM
To: councilmtgitems; David White
Cc: Elaine Golden-Gealer
Subject: Item 4a: SUPPORT hybrid meetings, support public input at top of meetings

EXTERNAL
Hello Councilmembers,
Shouldn't public meetings be as accessible as possible? Please allow for hybrid meetings and for residents to be able to call in if they are unable to attend in person for whatever reason, be it work, disability, childcare responsibilities, being out of town etc.

The public input period must be moved to the beginning of the meetings! No more waiting around for hours, sometimes past midnight!
Sincerely,
Elaine Golden‐Gealer
Santa Monica resident since 1977
Item 4.A
05/24/22
5 of 8 Item 4.A
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Packet Pg. 175 Attachment: Written Comments (5117 : Council Meeting Format Changes & Hybrid Options) 1 Vernice Hankins
From: [email protected]
Sent: Tuesday, May 24, 2022 10:44 AM
To: councilmtgitems; Christine Parra; Gleam Davis; Kristin McCowan; Lana Negrete; Oscar de la Torre; Phil Brock; Sue Himmelrich
Cc: [email protected]
Subject: City Council -- 5/24 item 4-A -- Hybrid meetings with call-in option -- SUPPORT!

EXTERNAL
May 24, 2022

To: Mayor Himmelrich and City Council members
From: Zina Josephs
RE: Agenda item 4-A -- Study Session --Discuss potential for hybrid meetings with a call-in option for all boards and commission meetings.

I get the feeling that this COVID pandemic is going to last forever. If we don't get people worldwide vaccinated, new variants will keep cropping up.

As a result, while I have no desire to attend in-person City Council meetings, or any other in-person events, I would like to retain the option to phone in public comments.

Thank you for your consideration.

Zina Josephs






Discussion and direction to staff on best practices to change the Agenda formatting to make Council meetings more efficient and consideration of cost and implementation of Hybrid meetings with a call-in option
  Recommended Action
Staff recommends that the City Council:

1. Review and comment on changing the Council meeting agenda formatting to make meetings more efficient;

2. Discuss potential for hybrid meetings with a call-in option for all
boards and commission meetings; and,

3. Provide direction to staff to come back with resolutions amending the
Rules of Order and Procedure for the Conduct of City Council meetings, and amending the Establishing Policies for City Boards, Commissions, Committees, Task Forces, and Regional Advisory Boards.
 
Item 4.A
05/24/22
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Packet Pg. 176 Attachment: Written Comments (5117 : Council Meeting Format Changes & Hybrid Options) 1 Vernice Hankins
From: OZ <[email protected]>
Sent: Tuesday, May 24, 2022 12:01 PM
To: councilmtgitems
Subject: 4A - YES to hybrid meetings, YES to public input period at beginning of mtgs

EXTERNAL
“Democracy is the government of the people, for the people, by the people” – Abraham Lincoln. "Democracy Dies in Darkness" – Judge Damon Keith.
"If I could turn back time" - Cher
* * *
The pandemic has changed forever how the population of this planet communicates.

Teleconferencing is here to stay.

No, you can't turn back time.

The City must acknowledge the new normal and allow for hybrid meetings.

To counter some very strange statements in the staff report: public meetings are public, which means that anyone can participate, no matter where they are from or where they are physically located.

Santa Monica residents who are out of town should be able to call in to Council meetings.

Councilmembers have the right to call in, right? Didn't two Councilmembers call in two weeks ago? Incidentally, it was a meeting where the City Clerk and interim City Attorney refused to grant reasonable accommodation requests by two disabled residents who were asking to be allowed to call in. A clear case of discrimination where the Councilmembers can call in, but not residents...

The argument used by the staff that there was roughly the same amount of public comment prepandemic as there was during the pandemic via teleconferencing does not hold much water either.

The pool of people who attend in person is likely not the same pool of people who called in via phone or an app. The goal of public meetings is to be accessible to the general public, with the right to comment for everyone who wishes to attend and/or comment.

The argument used in the staff report that money could be saved by offering in-person meetings only in insulting to the public. It is the public's money, not the staff's. The meetings are for the public, not for the staff, and not for the Councilmembers. The Councilmembers have been hired by the public (via an election) to represent them. The staff's opinion here is meaningless.

The public input period must be moved to the beginning of the meetings. Otherwise there is a chilling effect where the citizens are effectively prevented from participating when they are unable to sit around for hours waiting to be able to speak for two minutes late at night.

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Packet Pg. 177 Attachment: Written Comments (5117 : Council Meeting Format Changes & Hybrid Options) 2 I'm including a link to https://publicinput.com/, which is an option to consider for offering hybrid meetings. I'm not affiliated with this company in any manner, and I cannot attest to the quality of their product, but it is an option to look into.

Regards,
Olga Zurawska
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Packet Pg. 178 Attachment: Written Comments (5117 : Council Meeting Format Changes & Hybrid Options) City Council
Report
City Council Meeting: May 24, 2022
Agenda Item: 4.B
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To: Mayor and City Council
From: Gigi Decavalles-Hughes, Director, Finance Department, Budget Subject: Financial Status Update, FY 2022-23 Proposed Budget, and FY 2022-24 Biennial Capital Improvement Program Budget
Recommended Action
Staff recommends that the City Council:

1. Receive the FY 2021-22 through FY 2027-28 May Forecast;

2. Review and provide direction to staff regarding the FY 2022-23 Proposed Operating Budget Adjustments (Attachment A) and FY 2022-24 Proposed Biennial Capital Improvement Program (CIP) Budget (Attachment B);

3. Review and provide direction to staff on establishing a parklet license fee, Fire Department fee study changes and revisions to Cemetery fees (Attachments C, D, E);

4. Direct staff to proceed with setting the FY 2022-23 Operating and FY 2022-24 Biennial Capital Improvement Program (CIP) Budget Adoption hearing on June 28, 2022; and

5. Provide direction on potential revenue measures for the November 2022 ballot and direct staff to prepare ballot measure language.

Summary
The FY 2022-23 Proposed Budget, the second year of the City’s FY 2021-23 Biennial Budget for operating expenditures, is an important milestone in the City’s gradual recovery from the disruption and economic losses that accompanied the COVID-19 pandemic. Despite frequent budget amendments to restore services incrementally as revenues slowly recover, a large portion of the reductions in programs and services, facility maintenance, and capital improvement projects made in the beginning of the pandemic continue. Data indicates that the City continues to recover. At the same time, the City, like the entire country, is projected to experience significant cost increases coming from the highest levels of inflation in forty years, supply chain issues, other

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market disruptions occurring as a result of the war in Ukraine, and adjustments to staff compensation increases.

The City is in the middle of labor negotiations with nine employee bargaining units following a two-year period that included the first layoffs in the City’s recent history, concessions, and no cost of living increases. The City is faced with needing to address employee compensation in a very competitive job market and in the face of high inflation and a community and region with a high cost of living in order to retain staff and sustain existing operations with demands to restore or add services.

Given all of this, the FY 2022-23 Proposed Budget is primarily focused on no-cost operational adjustments to improve service delivery, as well as incorporating previous Council direction to continue the Pier Vending Task Force for another year, and some required budget corrections.

Many needs and challenges endure. Council adopted priorities are clear:
• Address homelessness;
• Provide clean and safe neighborhoods and open spaces; and • Support an equitable and inclusive economic recovery.

Over time, as staff continues to assess the pace of economic recovery and has a firmer understanding of available one-time savings from FY 2021-22 and expenditure levels based on the outcome of labor negotiations, staff will continue to bring forward additional service restorations and enhancements that align with City Council’s priorities.

Another opportunity to consider budget changes will be as part of Council’s Midyear Budget Review in the winter. At that time, if Council has agreed to place a potential tax measure on the November 2022 General Election ballot and if it is successful, the City would have the capacity to program anticipated new funds to priority areas as captured in recent polling of Santa Monica voters. This report includes information on the polling

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conducted on two potential tax measures, as directed by Council at its February 8,2022 meeting:
1) A 1% increase to the City’s Transient Occupancy Tax (TOT), and 2) A Library Parcel Tax specifically to restore Library operations.

Based on the results of the polling, staff recommends placing only the TOT measure on the November 2022 ballot. If Council directs staff to proceed, final approval of ballot language and a resolution to proceed with the ballot measure will occur at the July 12, 2022 meeting.

The total Citywide Proposed Budget for FY 2022-23, net of reimbursements and transfers, and including both operating and capital expenditures, is $664.7 million, $393.5 million of which is in the General Fund. The Citywide Proposed Budget represents an 8.9% increase over the revised FY 2022-23 Approved Budget Plan (includes ongoing changes approved throughout FY 2021-22) as detailed below. • Operating Budget - $7.7 million increase from revised budget plan:
o General Fund – approximately $1.9 million increase, including 16.6 FTEs (14.7 Permanent and 1.9 As-needed), primarily funding initiatives that address a clean and safe community.
o Other Funds – approximately $5.8 million increase, including 30.7 FTEs (28.5 Permanent and 2.2 As-needed), primarily funding initiatives that ensure the City’s increasing array of in-person services are properly resourced to provide sufficient levels of service and minimize risk to the public and to the City.
• FY 2022-23 is the first year of the FY 2022-24 Proposed Biennial Capital Improvement Program (CIP) Budget, which makes strategic investments in maintaining and enhancing critical City infrastructure and City facilities essential to providing services. Santa Monica is a leader in responsible financial and environmental leadership in municipal capital planning and construction. Funding for critical infrastructure protects the City’s existing capital investment and minimizes future maintenance and replacement costs.

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The FY 2022-23 Proposed CIP Budget is $88.4 million, net of reimbursements and transfers, representing a $46.5 million change from the revised FY 2022-23 Approved Budget Plan, primarily from projects funded by the Other Funds. The FY 2023-24 Proposed CIP Budget Plan is $96.1 million net of reimbursements and transfers. Of these amounts, the General Fund portion for each year is $13.8 million, representing a $1.9 million change from the FY 2022-23 Approved Budget Plan, and $13.1 million, respectively. A detailed discussion on the FY 2022-24 Capital Improvement Program (CIP) Budget is included in the Discussion section of this report.
• Budget and FTE changes to the FY 2022-23 Approved Budget Plan are summarized in the following table:

FY 2022-23
Approved
Budget Plan
FY 2022-23
Proposed
Changes
FY 2022-23
Proposed
Budget
Citywide Budget (in millions)* $610.5 $54.2 $664.7
Citywide FTE Permanent
Positions
1,899.1 43.2 1,942.3
Citywide FTE As-needed Positions 78.4 4.1 82.5
Total FTEs 1,977.5 47.3 2,024.8
*Net of reimbursements and transfers. Approved Budget Plan includes all Council-approved budget changes made throughout FY 2021-22.

The May 2022 General Fund Forecast includes the Proposed FY 2022-23 Budget and assumptions regarding potential expenditure increases over the next five years. At this point, staff anticipates that all revenues as projected are programmed to maintain a balanced budget over the next four years of the forecast period until the City sees some revenue streams increase swiftly in year five.

Looking to the years ahead, staff will continue to plan for the most effective ways to address Council priorities over the next five years, acknowledging the reality of program implementation timelines that are driven by recruitment, training, procurement, contracting and community outreach processes, and continued revenue growth. The

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City will continue its economic recovery and grow stronger with partnerships and new opportunities. Among the areas that staff is working on are the introduction of a digital wayfinding system/out of home advertising network that will provide the City a new revenue source, development of the planning process of the Airport, and preparation for the 2028 Olympics. As funding needs or revenue projections from these plans become more clear, staff will consider them in future year budget planning.

The financial status of other funds remains relatively stable. As previously reported, most of the non-General Funds will remain self-sufficient during the forecast period. The Pier and Beach Funds have structural deficits, resulting in unfunded capital needs, and will require some level of General Fund assistance. The Resource, Recovery and Recycling Fund is projected to remain self-sufficient only through FY 2023-24, requiring staff to consider a rate change. Finally, annual contributions toward the City’s equipment replacement internal service funds have resumed after being suspended for two years.

Also presented in this report is a proposed parklet license fee that aligns with existing sidewalk dining fees and revisions to Fire Department and Cemetery fees.

Background
The FY 2021-23 Biennial Budget was adopted by Council on June 22, 2021 (Attachment F). After two years of severe revenue losses requiring the use of reserves and a dramatic restructuring and reduction of operations and resources for facility maintenance, vehicle replacement, technology replacement, and capital improvement projects to balance the General Fund budget, the FY 2021-22 Adopted Budget leveraged one-time American Rescue Plan Act (ARPA) funds and some revenue growth to restore certain priority services, mainly furthering the three Council-adopted community priorities:
• Addressing homelessness;
• Providing clean and safe neighborhoods and open spaces; and • Supporting an equitable and inclusive economic recovery.

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The Biennial Budget was built upon the assumption that a slow recovery, which started in the latter part of FY 2020-21, would continue throughout the biennial period but that revenues, and therefore the services funded with those revenues, would continue to be lower than pre-pandemic levels. While General Fund revenues are growing, they are far below the levels they would have been had the economy not been disrupted by the pandemic. When comparing updated revenue projections for the General Fund to those staff had projected for the same period in February 2020, current projections for FY 2022-23 are $43 million lower. This gap indicates the minimum amount of additional revenues the City would need annually in order to provide the same level of services provided before the pandemic, without accounting for the significant inflation that has increased costs further over this time.

The restructuring and reduction of operations in the General Fund, the fund responsible for the majority of City general services, resulted in a 20% decrease in operating expenditures and a 50% decrease in capital funding but enabled the City to maintain essential and emergency operations during the pandemic. As noted above, while economic recovery is happening, the disruption that began two years ago is still affecting the global economy and has resulted in continued severe revenue loss for the City. While revenues continue to recover faster than previously projected, coronavirus variants continue to emerge and threaten to slow down economic activity. International and business travel is still lagging, and office-based businesses are still not operating in person at their pre-pandemic levels, which impacts business and parking activity. This economic activity, and the revenues that it produces for the City, has a direct impact on the City’s ability to provide a higher level of service.

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This in turn impacts the City’s ability to restore services and programs to meet community needs and address critical gaps in services. The City’s workforce was reduced by over 421 positions. While key investments throughout FY 2020-21 and FY 2021-22 have enabled staff to bring back some services and invest in new areas (i.e.

Pier Vending Task Force), to date, the City has restored only 24% of the eliminated positions.

Most City programs and services, which rely on people to deliver the services, continue to operate at reduced levels, are serving fewer participants or have been closed or suspended. Such programs and services include:
• Library services - only three locations have in-person service and one branch with self-service, overall operating at approximately 33% of previous levels • Youth programs are at 30% or less of previous levels
• Mobility on Demand program (MODE) is operating at 75% of previous levels • Fairview Library, Miles Memorial Playhouse and Camera Obscura Art Lab remain closed
• There is no support from Facilities Maintenance staff for permitted park events • Graffiti removal, alley paving, tree pruning, and sports field maintenance are operating at reduced frequencies
• In-person services at the Permit Services Center public counter are available 8:00 am – 3:00 pm Monday through Thursday by appointment only The General Fund capital program, which was also impacted by the budget reductions, was cut by half its annual allocation, and despite some increases, the program remains severely underfunded. In pre-pandemic years, the City set aside $21 million annually to

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fund preventative maintenance of infrastructure, vehicle and equipment replacement, new technology, and park and mobility improvements. Important capital projects that were de-funded continue to wait for funding, including, but not limited to:
• Memorial Park Expansion,
• Phase 2 of City Yards Modernization,
• Lincoln Neighborhood Corridor Streetscape,
• Olympic Blvd/Sidewalk Improvements,
• Parking Structure Upgrades, and
• Street Light Upgrades.

While funding for the replacement of capital equipment vital to City services has resumed after a two-year suspension, the Fleet and Computer Equipment Replacement Funds are forced to replace equipment at a slower pace, a process that is not sustainable in the long term and will need to be addressed in upcoming budget processes. Planning efforts for large projects, including the land at the Airport once it closes, also require project funding, as well as funding to cover the operating costs once these projects have been completed. Furthermore, capital improvements at the Beach and Pier that cannot be supported by the Beach and Pier Fund revenues, compete for limited funds in the General Fund.

The Budget Proposal Process
Leading up to the preparation of the FY 2022-23 Proposed Budget, departments were tasked to evaluate service needs and submit only the most vital funding requests to address the following priorities:
• Addressing homelessness and the impacts of homelessness, • Addressing crime and cleanliness, particularly the impact of sidewalk vending at the Pier and Beach, safety in the Downtown area and in neighborhoods throughout the City,
• Addressing the impacts of COVID-19 and furthering economic recovery,

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• Ensuring that the City’s shift back to in-person services is properly resourced to provide sufficient levels of service and minimize risk to the public and to the City, and
• Furthering community legislative mandates.

Staff evaluated all requests submitted in light of limited resources and the uncertainty that continues to remain in the City’s prolonged economic recovery.

Discussion
Overview of Economic Conditions
The recession induced by the COVID-19 pandemic, while the worst downturn since the Great Depression, was officially the shortest recession on record. The national and State economies recovered strongly in 2021. National economic growth as measured by Gross Domestic Product (GDP) grew 5.7% for the year after declining 3.4% in 2020.

The labor market has shown a strong recovery as the unemployment rate has returned to pre-pandemic levels. However, impacts and disruptions of the pandemic continue to linger. Tourism is far from pre-pandemic levels and many office workers continue to work from home. In addition, the Russian invasion of Ukraine as well as inflation and the appearance of new COVID-19 variants have added new layers of uncertainty to the overall economic recovery. GDP unexpectedly declined 1.4% in the first quarter of 2022, and a recent Bloomberg survey of economists now projects 3.2% growth for all of 2022 followed by slower growth of around 2% for the following two years. Despite the low unemployment rate, labor force participation has not recovered to pre-pandemic levels and many employers are finding it difficult to attract and/or retain workers.

Inflation has risen to the highest level in four decades, and supply chain issues are causing disruption, all of which could further hamper growth.

Due to its heavy reliance on the tourism, hospitality and retail sectors, Santa Monica’s economy was particularly hard hit by the pandemic, with revenues from transient occupancy and sales taxes and parking related revenues, which accounted for nearly one-half of General Fund revenues prior to the pandemic, falling 39% in FY 2020-21

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from pre-COVID levels, while total General Fund revenues were down 22% over the same period.

General Fund revenues began to recover in FY 2021-22 as vaccine availability and other public health measures helped avoid any further large scale economic disruptions, including business shutdowns. FY 2021-22 revenues are approximating the trend reported at Midyear when staff anticipated $11 million more than in the adopted budget, but final results will not be known until year-end. As noted at Midyear, much of the increase continues to reflect rebounds in the areas hardest hit by the pandemic - Transient Occupancy Taxes, Sales Taxes, and parking-related revenues. However, even with the strong recovery, revenues are projected to be $43 million lower than the level they had been projected to reach by this time in forecasts completed prior to the pandemic. It is also worth noting that the future is still uncertain and revenues could be impacted, either positively or negatively, by future events.

More information on the City’s key General Fund revenue sources over the next five years is provided below:
• Sales Taxes (both sales and use and transaction and use tax) have bounced back significantly from pandemic lows. Sales tax revenues from restaurant/hotel and general consumer goods categories for the most part have recovered sharply, and auto sales remained resilient during the pandemic.

Despite the improvement, sales tax revenues are projected to decrease by $1.8 million in FY 2022-23, reflecting the economy leveling out as well as the loss of two major taxpayers, and then show more typical increases of 3% to 4% annually.
• Transient Occupancy Taxes (hotel tax) were the hardest hit revenue source during the pandemic, falling 66% from pre-pandemic levels, but have recovered faster than expected despite continued weakness in international and business travel. FY 2022-23 revenues are now expected to exceed pre-pandemic levels, growing $5.4 million over FY 2021-22 levels (exclusive of a one-time accounting adjustment made in FY 2021-22) and over

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three times greater than the pandemic low year (FY 2020-21). Strong growth is expected to continue especially as restrictions on international and business travel begin to ease, increasing demand. The projections also include the impact of the approximate three-year closure of the Fairmont Miramar for renovations as well as the hotel’s reopening in late FY 2026-27.
• Business License Tax revenues are expected to begin a steady but slow increase in FY 2022-23. However, some of the impacts of the pandemic, in particular the continuance of remote working, may have longer term, if not permanent impacts. This revenue stream did not see the full impact of the pandemic until FY 2021-21 as taxes are based on gross receipts from the prior calendar year. Revenues are not projected to exceed pre-pandemic levels until FY 2027-28.
• Parking revenues (including parking citations) fell nearly 45% from preCOVID levels, but as with many other revenue sources, they began their recovery in FY 2021-22. Revenues are projected to moderately increase over the next several years and approach pre-COVID levels by FY 2024-25 before levelling off. Parking Facility Taxes are expected to show a similar pattern. • Utility Users Tax revenues were not significantly impacted by the pandemic. However, recent spikes in energy costs have led to significant increases in taxes from electricity and natural gas services and are expected to grow by an average 1.5-3.5% annually, primarily due to scheduled water and wastewater rate increases, partially offset by decreases in telecommunication taxes.
• Investment income has dropped sharply, reflecting the historically low interest rates of the last few years. However, inflation has hit a 40-year high, leading to significant increases in interest rates through at least the end of 2023, which will result in investment income growth. Some of this growth will be limited due to a lower investable fund balance as the City was forced to use reserves during the pandemic.
• While revenues from fees, charges, and certain other revenue sources have recovered somewhat from pandemic lows, FY 2022-23 revenues are

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projected to still be nearly $8 million less than pre-COVID peaks, reflecting continued program closures and reductions resulting from the pandemic induced budget cuts. Increases are primarily driven by the proposed expansion of recreation programs and contract class offerings. Revenues during the forecast period also include Miramar development agreement payments that will partially offset Transient Occupancy Tax losses during the hotel’s renovation.

These funds will be repaid to the hotel from increased tax revenues after the hotel reopens.
• The real estate market has performed stronger than expected during the pandemic as property values have continued to rise and the number of property sales has continued on a healthy pace. The property market is expected to continue to be strong throughout the forecast period.

General Fund Five-Year Financial Forecast
The Five-Year Financial Forecast has been updated from the Forecast presented in February 2022. The figure above shows the balance of General Fund revenues less expenditures on an annual basis for the five fiscal years following the Biennial Budget period. The Forecast incorporates the following assumptions:

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• New revenue projections reflecting actual revenues generated in the first nine months of the current fiscal year and updated assumptions for FY 2022-23 and beyond, based on economic trends and projections by hospitality industry, sales tax and property tax experts. Changes to the FY 2022-23 revenues from the revised budget plan amounts are included in Attachment A and noted in the Budget Adjustments section below.
• Updated expenditures for the FY 2022-23 budget plan and beyond. Changes to the FY 2022-23 budget plan included in the Proposed Budget are detailed in Attachment A and noted in the Budget Adjustments section below. Also included as expenditures are potential upcoming compensation adjustments and related expenditures, based on ongoing labor negotiations.
• $11 million surplus set aside to build reserves: As noted in the Midyear report, the Forecast sets aside $11 million of projected unprogrammed revenues in FY 2021-22 to General Fund reserves. These funds help stabilize the General Fund in the face of new fiscal challenges, including the continuing economic uncertainty being caused by new coronavirus variants and changes in the way that businesses operate, as well as other economic shocks to the City. • 15% contingency reserves gradually restored: The Forecast assumes that the City will begin increasing the threshold level for its rainy day fund, or contingency, reserves by .5 percentage point each year beginning in FY 2022-23, reaching 15% in FY 2026-27. This is critical to maintain the City’s AAA bond rating. On May 5, 2020, Council authorized staff to lower the General Fund contingency reserve level from 15% of ongoing expenditures to 12.5% to help balance the budget while revenues experienced severe declines. Strong reserves protect our ability to provide essential services and retain jobs during emergencies and economic fluctuations and are also a signal of a City’s financial health. • Capital Improvement Program: The FY 2020-21 Adopted Budget lowered the General Fund capital improvement program (CIP) annual budget allocation from $21 million to approximately $7.3 million in FY 2020-21. The FY 2022-23 amount dedicated to the CIP budget is $12.4 million, with funding restored to the $21 million level in FY 2025-26. While there are very small increases in the amount

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dedicated to capital projects each year leading to FY 2025-26, these increases are not enough to address deferred infrastructure and equipment maintenance, price escalation in this area, and a renewed focus on community amenities that were put on hold during the pandemic, such as the Memorial Park Expansion project and planning for the Airport to Park Conversion. Beginning in FY 2026-27, the forecast assumes two years of additional $4 million contributions beyond the $21 million baseline program.
• Paying deferred GSH Transaction and Use Tax (TUT) Revenue to Affordable Housing: The forecast reflects the payment of the $6.3 million deferred amount to the Affordable Housing Trust Fund over three years beginning in FY 2023-24.

In May 2020, seeking one-time funds to support critical General Fund services, Council authorized staff to suspend the FY 2020-21 annual transfer of Measure GSH tax revenues from the General Fund to the Housing Trust Fund (per a November 2016 voter-approved advisory measure). These annual payments, as well as the catch-up deferred payment, will play an important role in the City achieving the targets of its recently adopted Housing Element and its RHNA allocation for 8,895 new housing units, of which 6,168 must be affordable, from 2021-2029.
• Unfunded Pension Liability Paydowns: The Forecast assumes that the City will resume making additional discretionary paydowns to CalPERS, the City’s pension fund, in FY 2022-23. This resumes the previously authorized accelerated paydowns of the City’s unfunded pension liability which will decrease the amount of interest that the City pays on its pension debt and result in significant savings over the long-term. In May 2020, Council had authorized staff to suspend additional discretionary paydowns for two years, in FY 2020-21 and FY 2021-22, and to shift from a 13-year to a 15-year payment schedule in order to address the fiscal emergency.

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Not included in the forecast are:

Additional service restorations that are not fully offset by revenues, such as the restoration of service hours across the City’s library facilities, enhanced in-person programming and restoration of programs and capacity for youth and recreation. • Expedited rebuilding of the City’s capital program. Status quo in this area continues the cycle of deferred maintenance that began with the pandemic, and further delays projects requested by the community.
• Potential additional revenue from a Transient Occupancy Tax measure is not included as the outcome of the measure will not be known until the results of the November 2022 General Election.

Other Funds Five-Year Financial Forecasts
The May 2022 Forecast includes other major funds that fall into two categories: 1) funds that realize sufficient revenues to sustain operating and capital costs; and 2) funds that have structural deficits, in which revenues are not sufficient to cover expenditures.

Similar to the General Fund, the projections in the Other Funds reflect the impacts of pandemic-related restrictions.

Self-Sustaining Enterprise Funds
The following enterprise funds are projected to bring in sufficient revenues to support operations throughout the updated Forecast period:

The Water and Wastewater Funds will maintain a positive balance throughout the forecast period, inclusive of all proposed budget changes for the FY 2022-23 Proposed Budget. In the proposed operating budget, staff is proposing an increase for operating and maintenance costs associated with the recently completed Sustainable Water Infrastructure Project (SWIP). In the proposed CIP budget, several future projects are programmed to rehabilitate aging infrastructure, continue to enhance water supply resiliency, increase safety for operations personnel, and develop master plans as the City’s reliance on imported water declines. The Water Resources Division was able to accelerate future planned CIPs (e.g., rehabilitation of the City’s water storage reservoirs

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and replacing aging electrical equipment at the City’s water treatment plants) after the division successfully obtained water revenue bonds in August 2021 to fully fund water self-sufficiency projects. The proposed revenue changes reduce capital facilities fees revenue to reflect slower development activity, which is expected to recover in FY 2023-

24. Water and wastewater rate adjustments approved by Council on January 28, 2020, as well as a revenue bond issued in August 2021, a Clean Water State Revolving Fund Loan, and three recent grant awards (California Department of Water Resources Proposition 1 Water Desalination grant, Los Angeles County Flood Control District Measure W grant, Metropolitan Water District of Southern California Local Resources Program grant) continue to ensure that the Water and Wastewater Funds maintain healthy fund balances over the forecast period, allowing the Funds to maintain current operations while also completing capital projects to increase local water supply. It is important to note that the Water Fund broke ground in January 2022 on the last project identified in the Sustainable Water Master Plan to significantly reduce the City’s reliance on imported water by 2023, which is an upgrade and expansion of the Arcadia Water Treatment Plant.

The Department of Transportation (DOT) Big Blue Bus (BBB) Fund will make strategic investments which will enhance community engagement and outreach efforts, increase customer service to the community, strengthen financial operations, and safeguard the reliability of transit service, while ensuring equitable and safe access to transportation for all. Incorporating these strategic investments in the FY 2022-23 exception-based budget, the BBB Fund will continue to maintain a positive fund balance over the forecast period through the use of Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) funds, which are one-time federal funds, allocated to provide financial support to transit agencies in response to the adverse impact of the pandemic on transit operations and ridership. While there is a corresponding reduction in capital revenues due to changes in capital projects, the BBB Fund remains balanced.

Current ridership trends reflect a gradual but promising recovery; however, the Department continues to monitor and track ridership.

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Despite the challenges associated with the pandemic, DOT staff remains committed to ensuring the health and safety of its staff while continuing to identify operational efficiencies and funding opportunities to ensure fiscal sustainability. DOT will continue to provide service levels that support the community and customers, many of whom are essential workers who rely on BBB to conduct essential trips, such as traveling to work, medical appointments, the pharmacy, and shopping.

The Airport Fund is projected to remain self-sustaining throughout the forecast period.

Included in the forecast are several capital improvement projects planned for FY 2022- 23 and FY 2023-24, including Parking and Airfield pavement maintenance and Building and Facility improvements to enhance lease revenue opportunities.

The Cemetery Fund will maintain a positive fund balance throughout the forecast period inclusive of all proposed budget changes for the FY 2022-23 Proposed Budget.

In the proposed CIP budget, the Cemetery is proposing to convert a vacated road to additional plot sites. Although the inventory for plots will be depleted by FY 2029-30, staff continues to assess overall Cemetery operations, projected plot sales, and reconfiguration and development of the Cemetery area in order to extend inventory and maintain fiscal sustainability.

The Community Broadband Fund will maintain a positive fund balance throughout the forecast period. However, like other City operations, Community Broadband has been impacted by the COVID-19 pandemic by non-renewal of service for customers that have vacated business offices to work remotely. Long-term fiscal stability of the Fund has been established with the execution of service agreements with Verizon Wireless and TMobile for their 5G deployments. Staff will continue to monitor market conditions, if customers are returning to the office, changes to customer service accounts, and competition within the telecommunications industry to ensure fiscal sustainability.

The Housing Authority Fund is stable and will maintain a positive fund balance throughout the forecast period. The CARES Act approved additional administrative funding for the Santa Monica Housing Authority which will supplement traditional

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Section 8 administrative funding. This additional funding is creating a surplus that will be used to offset future year administrative deficits if they arise.

The Vehicle Management Fund and Information Technology Replacement & Services Fund will maintain positive balances through the forecast period. However, to maintain a positive balance, the Funds have had to defer scheduled replacement and maintenance of equipment, primarily due to a one-time, two-year suspension/reduction in FY 2020-21 and FY 2021-22 in General Fund funding associated with the revenue shortfalls from the pandemic. In the Vehicle Management Fund, the suspension totaled $8.8 million and resulted in the majority of the 227 vehicles scheduled for replacement to be deferred to FY 2022-23 and beyond. In the Information Technology Replacement & Services Fund, the suspension totaled $3.4 million and resulted in the deferment of all computer equipment replacements for two years beyond their scheduled replacement.

This is not sustainable and funding needs to be restored. As General Fund revenues continue to gradually improve, funds will need to be earmarked to immediately address areas that cannot withstand the replacement timing lag and to gradually resume the previous schedules for replacement and maintenance.

The Stormwater Management Fund and Special Revenue Fund will generate adequate revenues to remain sustainable throughout the forecast period.

Funds Requiring Attention
The Resource Recovery & Recycling (RRR) Fund will remain self-sufficient through FY 2023-24, partially attributed to the infusion of one-time funds from the closeout of old construction and demolition projects in FY 2021-22. The forecast includes the FY 2022- 23 proposed budget change to add 6.0 FTE maintenance assistants required to assist with the collection of refuse and increase the safety of field operations. To remain solvent and address operational and capital needs, staff is currently evaluating solid waste rates and will present rate recommendations to Council in the winter of 2022/2023, with the new rates anticipated to be effective in 2023.

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Funds Requiring Subsidies
The Pier Fund forecast typically reflects sufficient revenues to fund operating costs and partially fund capital costs. The COVID-19 pandemic has had a significant impact on Pier operations and the Pier Fund, resulting in structural deficit. The fund is reliant on General Fund subsidies and ARPA funds to offset some of the impacts of COVID-19 and maintain a positive fund balance. However, over $25 million in capital projects are unfunded. The primary revenue sources for the Pier Fund are lease payments and parking income. The updated forecast includes an increase in lease rental revenue for FY 2022-23, reflecting the anticipated recovery to pre-pandemic levels. The Pier Deck parking lot has been closed to vehicles since the spring of 2020 and is anticipated to reopen in September 2022. It is projected that parking revenues will not return to previous levels until FY 2023-24. However, the City is in the planning stages of the Pier Bridge Replacement (funded through the Caltrans Highway Bridge Program), which may impact parking revenues once construction begins in FY 2026-27, as access to the Pier Deck parking lot will be impacted. Grant funding from the Economic Development Administration (through the American Rescue Plan Act Travel, Tourism and Outdoor Recreation Notice of Funding Opportunity) was sought to support some unfunded capital projects and a Beach and Pier Master Plan; however, the City did not receive the grant award. Staff continues to seek efficiencies and revenue generating opportunities to support unfunded capital expenditures and address the structural deficit.

The Beach Fund forecast typically reflects sufficient revenues to fund operating costs and partially fund capital costs. The COVID-19 pandemic has had a significant impact on Beach and Beach House operations and the Beach Fund, resulting in a structural deficit. The fund is reliant on prior year advances from the General Fund, a loan from the Special Revenue Source Fund and ARPA funds to offset some of the impacts of COVID-19. However, over $5 million in identified capital projects remain unfunded.

The primary revenue source for the Beach Fund is parking revenues. The FY 2022-23 Proposed Budget includes a reduction in parking revenues as result of the anticipated delay in implementing a rate increase (previously anticipated in July 2022 now in January 2023), which is dependent on a process that includes Council and California Coastal Commission approvals be completed by late 2022. It is projected that parking

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revenues will not return to previous levels until FY 2023-24. Other revenue changes in the Beach Fund, include increases to special events, classes, pool operations and Beach House day use revenues, which continue to experience gradual recovery. Grant funding from the Economic Development Administration (through the American Rescue Plan Act Travel, Tourism and Outdoor Recreation Notice of Funding Opportunity) was sought to support some unfunded capital projects and a Beach and Pier Master Plan however, the City did not receive the grant award. Staff continues to seek efficiencies and revenue generating opportunities to support unfunded capital expenditures and address the structural deficit.

Proposed Adjustments to the FY 2022-23 Revised Budget Plan While the Council approves the Biennial Budget every two years, per the City’s Charter, the Council must adopt a budget annually. In year 2 of the Biennial Budget term, Council adopts the second year of the budget, including in the adoption of any adjustments made to the original budget plan. The budget plan has already been revised to incorporate changes made by Council throughout the first year as part of the Year End and Midyear budget reviews. The items noted below are new proposed adjustments.

Revenue Adjustments - General Fund
Projected revenues for the FY 2022-23 Proposed Budget total approximately $403.2 million. This results in approximately $5.7 million or 1.4% increase from the FY 2022-23 Approved Budget Plan (as adjusted during FY 2021-22 Midyear). The change reflects year-to-date activity and projections of changes in economic conditions and community behaviors through the remainder of FY 2021-22 and throughout FY 2022-23. A summary of the significant FY 2022-23 budget changes is below. Attachment A details all revenue budget changes.

FY 2022-23 Revenue Changes
Type of Revenue Amount
Sales Tax (including TUT) -$4.2 million
Utility Users Tax $1.1 million

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Transient Occupancy (Hotel) Tax $6.0 million
Property Tax $0.1 million
Business License Tax -$0.2 million
Documentary Transfer Tax $0.7 million
Parking-Related Revenue
(including parking facility tax)
$0.1 million
Fees/Charges/Other $2.1 million
Total $5.7 million
Revenue Adjustments - Other Funds
FY 2022-23 revenue changes in the Other Funds result in an increase of approximately $0.4 million. Significant revenue adjustments include:
• Airport Fund – Increase of approximately $1.2 million, primarily due to increases in revenue related to new leases.
• Beach Fund - Decrease of approximately $1.3 million in parking revenues from an anticipated delay of a parking rate increase, which was projected to go into effect in July 2022 and is now anticipated to take effect in January 2023. The revised implementation date is dependent on a process that includes Council and California Coastal Commission approvals anticipated to be completed by late 2022.
• Big Blue Bus Fund - Decrease of approximately $823,000 due to a reduction in drawdowns/reimbursements from a projected decrease in capital expenditures. • Gas Tax Fund – Increase of approximately $608,000 from greater than anticipated State Gas Tax apportionment revenues from the Highway Users Tax Account (HUTA) and the Road Maintenance and Rehabilitation Account (RMRA), based on estimates released in January 2022.
• Miscellaneous Grants Fund - Increase of approximately $2.3 million from new grant awards and earlier than projected grant reimbursement revenues. • Pier Fund – Increase of approximately $583,000 from increased lease revenue due to stronger recovery for percentage rents.

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• Wastewater Fund - Decrease of approximately $880,000 related to decreases in pass-through revenues for Capital Facilities Fees and Amalgamated System Sewerage Facilities Charges from slow development activity. • Water Fund - Decrease of $1.4 million reflecting a reduction in Capital Facilities Fees and Water Meter Installation Fees due to slow development activity.

Expenditure Adjustments and Personnel Changes - General Fund As noted above, it is difficult to program available ongoing balances in the General Fund until the ultimate impact of labor negotiations is known. Additionally, while this report includes a recommendation to move forward with preparing a tax measure for the November 2022 ballot, its outcome is also unknown and therefore the potential revenue that would be generated is not included in the City’s financial projections. Working within these constraints, staff proposes General Fund operating expenditure adjustments that result in a $1.9 million net increase to the General Fund budget. The budget adjustments focus on:

1. Urgent Needs previously directed by Council;

2. Initiatives that can move forward with no additional costs; and

3. Required budget corrections.

Urgent Needs
Staff has identified approximately $2.5 million in one-time funds for Council-directed initiatives focusing on a clean and safe community. The items included in the $2.5 million are delivered by contracted service that could be terminated, temporary use of overtime, or require one-time funding only. As a result, the addition or continuation of these services does not impose a significant permanent burden on the budget and the City could have the flexibility to adjust its operations as necessary. The items are described below.
• Approximately $2.4 million for the continuation for another year of the Pier Vending Task Force, which includes Police overtime, a Fire Code Enforcement Officer, and private security presence, in addition to ongoing budgeted work by

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the Code Enforcement Division and the Police Department. The continuation of this initiative was directed by Council at its February 22, 2022 meeting. • Approximately $115,000 for the restoration of a Volunteer Coordinator, first approved by Council as part of the FY 2019-20 Midyear Budget, and its responsibilities later affirmed by resolution on February 25, 2020, to monitor all aspects of recruitment, background checks, and compliance of volunteers in City programs, per the recommendations of the City’s Child Protection Officer, Praesidium. While this position is ongoing, this is a one-time funding need, as a separate limited term position expires in FY 2023-24 and funding will be transferred to cover this position in the future.

No Cost Items
Facing high workload and fewer resources in addition to higher levels of staff turnover and a labor shortage, staff continues to look for opportunities to improve and expand services. The most efficient approach is to make small, no-cost adjustments that provide high value results. Such items include:
• Organizational changes that place staff in the most effective positions and organizational structures, such as:
o Centralizing customer service staff, including transferring two positions currently in the Resource Recovery and Recycling Division under the 311 umbrella to enhance customer service and operational efficiency. o Converting limited term positions to permanent in order to provide stability to areas showing a continued level of need, including permitting, park planning that includes the community legislative mandate to develop park space at the Airport upon its closure in 2029, civil engineering, and human resources support.
o Realigning vacant positions to enable the addition of a Community Partnerships Manager who will preside over key initiatives including the implementation of digital kiosks and the associated revenue, the We Are Santa Monica Fund, and preparing for the 2028 Olympics.

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• Reallocation of budgeted funds to expand the level of responsibility of budgeted positions in Aquatics and the City Attorney’s Office.
• Reallocation of budgeted funds:
o Adding a 1.0 FTE Information Security Analyst position to further support ongoing efforts to enhance the City's cybersecurity systems. o Adding 2.0 Maintenance Workers, 1.0 Facilities Supervisor, and 1.0 Administrative Analyst in Public Works to support reopened facilities. • Reallocation of budgeted funds to adjust the Fire Department’s budget to reflect the end of temporary pay cuts for sworn members of the Fire Department, per MOU terms negotiated in 2020 and providing full funding for positions that were previously kept vacant to provide savings to the General Fund in FY 2020-21 and FY 2021-22. This adjustment ensures that the Department has adequate funding for two Fire Inspectors and one Fire Captain – Prevention. Also in the Fire Department, one Assistant Fire Marshall position is retained and funded by cost recovery fee revenues.
• Items totaling approximately $301,000 funded from revenues generated by the programs and/or funded by Enterprise Funds, include positions such as:
o Adding a GIS Analyst in the Information Services Department that will support Public Works and be funded by the Clean Beaches and Ocean Parcel Tax, Water, and Wastewater Funds.
o Adding a Business License Inspector position in the Finance Department, funded by additional Business License Tax revenues recovered from noncompliant businesses, who will also approach and educate vendors on regulatory requirements, assist them in establishing cooperative relationships with the City, and provide a pathway to permitted operations. o Upgrading a Public Services Officer Lead to a Supervisor in the Police Department, funded by reimbursements from the Airport Fund, to establish a more effective level of oversight.
o Adding a Civil Engineer, funded entirely by Transportation Impact Fee revenue, to oversee construction of mobility projects that build out the City’s multimodal network.

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o Adding as-needed positions in the Community Services Department to support community use of the new Santa Monica High School pool, to be covered by fee revenues.
• Items that are directly correlated to revenues and must be adjusted when revenues are adjusted:
o Reduction of approximately $952,000 related to the revenue-sharing payment from Measure GSH to the Santa Monica Malibu Unified School District, reflecting decreased Transaction and Use Tax (TUT) revenue. o Reduction of approximately $476,000 related to the revenue-sharing payment from Measure GSH to the Affordable Housing Trust Fund, reflecting decreased TUT revenue.
o Adjustment of approximately $318,000 (which is recorded as a credit to the General Fund), reflecting an increased transfer from the Gas Tax Fund for greater than anticipated Gas Tax, based estimates released by the State in January 2022. Funds are primarily used for regular road maintenance.

Corrections
Approximately $674,000 are required to maintain current operations in the City Manager’s Office (Approved by Council on 9/17/21), the Library Department, Public Works and the Community Services Department. While these items are funded this year, ongoing funding must be included in the FY 2022-23 Proposed Budget for certainty.

Attachment G details all staffing adjustments, including items that result in no additional costs.

Looking Forward – FY 2021-22 Year-end and Beyond
The uncertainty of COVID and the slow recovery of local revenues, ongoing labor negotiations, and the unknown outcome of a proposed revenue ballot measure, require a longer-term approach to service restoration and enhancement. Staff will continue to revisit needs as additional funding becomes available and will continue to use each

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Council budget review checkpoint, including Year-End in the fall and Midyear in the winter, to determine whether updated financial data allows for the restoration or expansion of services.

To address the recovery of an economy that has been severely disrupted by the pandemic, the City must seek a combination of new ongoing and one-time revenue infusions to jump-start a higher level of economic recovery for the entire community. As previously mentioned, the City’s General Fund revenues are falling far short of the levels they would have been had the pandemic not occurred. If the TOT tax measure is successful, staff anticipates that revenues could be used to address the top concerns noted in the recent poll: addressing crime and cleanliness and addressing homelessness. Among the program expansions that respond to these needs are:
• Expansion of the City’s homeless multidisciplinary outreach teams’ work beyond the Downtown and Beach area;
• Redesign of the SAMOSHEL interim housing program to accommodate 24/7 intakes, giving additional options for after-hours intake and facilitating SMPD transports for people experiencing homelessness and non-urgent behavioral health issues. These initiatives were discussed by Council during the May 11, 2022 Special Meeting on Homelessness;
• Expansion of the Police Department’s Homeless Liaison Program (HLP); • Expansion of the Police Department’s Downtown Services Unit (DSU) and the Public Services Officer (PSO) program. These expanded teams, together, would provide the needed coverage levels for the Downtown, Pier and Beach, would further increase resources responding to people experiencing homelessness, and would allow public safety resources that have been shifted to deal with increased activity in these areas to be redistributed to neighborhoods and patrols throughout the City.

Staff is actively leveraging other funding sources. The City is participating in federal and state grant funding opportunities, including federal earmark funding and American Rescue Plan Economic Development Administration grants. These grant requests have

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already provided $2 million to support the City’s initiative to build mixed-use affordable housing at 1318-20 4th Street, and if successful, may provide funding to renew Promenade infrastructure. As noted above, the Proposed Budget includes, as a no cost item that will provide significant financial benefit, the addition of a dedicated Community Partnerships Manager position that will work to responsibly leverage private sector resources.

New funds, currently unavailable, are needed to enable the restoration of programs that continue to be severely cut back and that can help further the City’s economic recovery:
• The City’s libraries. The Library is operating at 33% of its pre-pandemic level and a significant, $4 million infusion of revenue is needed to restore services to their optimal levels. As noted in this report, polling for a Library Parcel Tax that would have raised this revenue was weak.
• Youth programs are currently available to 30% of prior participants. When available, additional funding should be considered to restore programs for underserved youth at the Virginia Avenue Park (VAP) Teen Center and at PAL facilities at Memorial Park and VAP. Gap funding is also needed to enable the School District to partner with a local non-profit organization to provide supervised, after-school play time at public elementary schoolyards. • Events funding through the Art of Recovery initiative which provides grant funds to local organizations seeking to partner with the City to produce community events will operate at a lower level next year as one-time funds are discontinued.

Expenditure Adjustments and Personnel Changes - Other Funds As part of the FY 2022-23 Proposed Budget, staff proposes operating expenditure adjustments that result in a $5.8 million net increase in the non-General Fund Funds.

Attachment A details all expenditure adjustments and Attachment G details the staffing adjustments.

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A summary of the significant budget changes is below.
• A net $3.6 million change from transactions related to Sustainable Water Infrastructure Project (SWIP), including:
o Increase of approximately $4.0 million in the Wastewater Fund due to increased operating and maintenance costs for the completed Sustainable Water Infrastructure Project (SWIP),
o Adjustment of approximately $1.0 million (recorded as a reduction) in the Wastewater Fund, reflecting a transfer-in (credit) from the Clean Beaches & Ocean Parcel Tax Fund to support operating and maintenance costs for the Sustainable Water Infrastructure Project (SWIP),
o Increase of approximately $1.0 million in the Clean Beaches & Ocean Parcel Tax Fund, reflecting a transfer to the Wastewater Fund to support operating and maintenance costs for the Sustainable Water Infrastructure Project (SWIP), and
o Reduction of $450,000 in the Water Fund, reflecting a decrease in outside water purchase costs due to the completion of the Sustainable Water Infrastructure Project (SWIP)
• Reduction of approximately $476,000 in Special Revenue Source Fund (SRSF) related to the revenue-sharing payment from Measure GSH to the Affordable Housing Trust Fund, reflecting decreased TUT revenue
• Increase of approximately $318,000 in the Gas Tax Fund, reflecting an increased transfer to the General Fund due to greater than anticipated Gas Tax HUTA estimates released from the State in January 2022
Additionally, staff recommends that Council consider the following position changes in other Funds, which will restore or enhance services.
• Community Services: Increase of approximately 1.3 as-needed FTE positions in the Beach Fund. Addition of the as-needed positions will enable the Beach House to expand hours of operation, programming, and events during the summer, the cost of which will be partially offset by additional fee-based programming revenues.

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• Department of Transportation: Increase of a total 19.5 permanent FTEs and

0.9 FTE as-needed FTEs. The changes include:
o 14.0 FTE Motor Coach Operators (MCOs) positions. Increasing the number of positions will allow for a more timely transition of part-time MCOs to full-time status. This will help to improve retention and address the critical shortage of MCOs; reduce overtime expenses; enhance safety; and enable Big Blue Bus (BBB) to provide the service levels that the community expects and deserves. Currently, BBB operates with 17 FTE MCO over-hires, which enables BBB to sustain service delivery and to assist in the reduction of MCO unscheduled overtime. Without the overhires, BBB is operationally impacted in its ability to fulfill daily service demands due to the high number of long-term unplanned absences (FMLA, Workers Compensation, long term disability, etc.), daily unscheduled absences, and other attendance issues. Additionally, BBB MCO requirements call for 15 weekly vacation spots that are bid upon based on seniority, consistent with MOU terms. This issue has been exacerbated due to impacts of the pandemic. The addition of these MCO positions will not have a financial impact due to vacancy savings, which would be budgeted for accordingly, associated with the absences. Staff will be completing the work of Operators who are out due to long-term unplanned absences. After performing an analysis of MCOs absences, staff believes hiring 14 additional MCOs will ensure service delivery without impact to operations;
o Addition of 1.0 FTE Lead Customer Services Assistant permanent position, upgrade of two part-time permanent Customer Services Assistant positions (increase of 0.5 FTE), and addition of approximately 0.5 FTE asneeded position, to expand operating hours, outreach and one-on-one assistance with free or subsidized transit programs to enhance customer service and maintain equitable access to transportation; o Addition of approximately 0.5 FTE as-needed Staff Assistant III position to support administrative functions in the Transit Safety and Training Division to better support front-line staff;

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o Addition of a 1.0 FTE Staff Assistant III permanent position and 1.0 FTE Assistant Administrative Analyst permanent position in the Transit Finance and Administrative Services Division to support the financial operations for the department, particularly timekeeping, procurement, and budget/financial reporting; addition of 1.0 FTE Transit Marketing Coordinator permanent position to perform outreach regarding free and subsidized transit pass programs, promote health and safety measures for BBB customers and staff, and coordinate pedestrian safety and open street programs; and, addition of 1.0 FTE Transit Mechanic II permanent position to maintain buses, City vehicles and various heavy duty equipment.
• Public Works: Increase of 1.0 FTE Staff Assistant III limited term position (expiring December 31, 2028) and the deletion of a permanent 1.0 FTE Staff Assistant II in the Airport Fund to enhance economic recovery efforts through enhanced property management services; a decrease of 2.0 FTEs in the Resource Recovery and Recycling Fund, reflecting the transfer of 1.0 FTE Customer Services Assistant and 1.0 FTE Lead Customer Services Assistant from Resource Recovery and Recycling (RRR) to the 311 Team to enhance customer service and operational efficiency; and the addition of 6.0 FTE Maintenance Assistants, also in the RRR Fund, to assist with the collection of refuse, recycling, and organics materials, and increase the safety of division field operations.

Attachment G details all staffing adjustments, including items that result in no additional costs.

FY 2022-24 Proposed Capital Improvement Program (CIP) Biennial Budget The City of Santa Monica biennially develops a five-year Capital Improvement Program (CIP) budget (Attachment B). Funds for the first year (FY 2022-23) are approved and appropriated as part of the budget process, and funds for the second year (FY 2023-24) are approved now and will be appropriated prior to the start of the second fiscal year.

Budget plan numbers for FY 2024-25 through FY 2026-27 are included as a planning

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tool to demonstrate total anticipated capital funding needs. Project needs will be reevaluated during each biennial budget cycle to ensure that budgets fall within available funding limits and best reflect current City and Council priorities.

CIP Budget Process
The Capital Improvement Program (CIP) budget process is facilitated by a CIP Team comprised of the CIP Budget Manager, Director of Public Works, Director of Finance, the City Manager, and the Assistant City Manager. Departments prepare project application submittals for funding consideration with a priority ranking, and the CIP Team reviews and evaluates applications against the criteria outlined below. Project applications are also evaluated within the context of available funding limits to ensure that extremely limited resources fund priority projects while maintaining the City’s existing infrastructure and minimize future replacement costs.

Project application budget requests, particularly for unrestricted General Fund dollars, have significantly exceeded available funding. This requires creative strategies to leverage enterprise funds, grant funds, developer impact fees, and other funding sources to fund priority capital projects. The CIP Team evaluates projects that are competing for limited funds according to three broad criteria, defined as follows:

Mandated Activities
• Projects necessary for health and safety reasons that cannot be deferred • Projects mandated by the Federal or State government
• Projects necessary to adequately maintain existing facilities, infrastructure, or equipment
• Projects underway that have unavoidable budget shortfalls and that cannot be modified
Council / Community Priorities
• Projects that address a Council/Community Priority
• Projects that respond to a Council action or directive

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• Projects identified in an adopted City planning document Fiscal Responsibility
• Projects that will improve operational efficiencies and achieve ongoing cost savings
• Projects that generate revenue
• Projects where significant outside funding has been obtained to leverage City funding
Based on evaluation against these criteria, capital budget recommendations are being presented to the City Council for consideration. The Citywide FY 2022-24 Proposed CIP Biennial Budget funds 100 capital projects across 20 Funds. The total Proposed Budget is $88.4 million in FY 2022-23, and $96.1 million in FY 2023-24. The FY 2022- 23 Proposed CIP Budget represents a decrease of $75.3 million or 46 percent compared to the FY 2021-22 Adopted CIP Budget of $163.7 million. The prior year budget included significantly more one-time projects utilizing $78 million from Water Bond resources for water infrastructure projects that advanced the Sustainable Water Master Plan.

General Fund - Capital Budget
The General Fund represents thirteen percent of the total CIP Budget over the biennial period. The FY 2022-23 proposed General Fund budget is $13.8 million, which continues to reflect a net reduction of $7.2 million to the annual $21 million General Fund CIP allocation. In FY 2023-24, the proposed General Fund budget is $13.1 million, which reflects an additional $7.9 million net decrease during the biennial period.

Resources for the biennial cycle continue to be lower than prior years due to the implemented budget measures that enabled the City to maintain essential and emergency operations throughout the recovery while preserving the City’s financial resilience to the greatest extent possible. Considering the decrease in General Fund baseline funding, the limited number of projects recommended in the proposed budget continue to largely represent critical infrastructure needs and projects that cannot be

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deferred without compromising essential operations or public health and safety. More than ever, the General Fund allocation prioritizes ongoing infrastructure maintenance projects that keep neighborhoods and open spaces clean and safe. As a result, alternative funding sources and capital financing solutions will need to be employed to provide additional resources for any future large projects.

Non-General Funds - Capital Budget
The non-General Fund portion of the CIP represent eighty seven percent of the total CIP Budget over the biennial period. The total non-General Fund Proposed Budget is $86.7 million in FY 2022-23, and $95.6 million in FY 2023-24, including internal service transfers (Reimbursements and Transfers). The non-General Funds included in the CIP budget can support their respective capital improvement budgets. These resources are mostly restricted and must fund projects within their fund. However, there are several infrastructure projects for the Pier and Beach outlined in the Unfunded Projects list (Attachment B) that have been put on hold until additional resources are available to proceed with the projects.

The Capital Improvement Program Areas of Focus
The FY 2022-24 Proposed CIP Biennial Budget and the five-year Capital Plan continue to advance Council’s adopted priorities by recommending critical ongoing infrastructure maintenance activities and initiatives that provide clean and safe neighborhoods and open spaces. In addition, the five-year capital plan strategizes to advance work in several key focus areas related to parks, water and stormwater projects, and the upgrade of critical City infrastructure.

Maintaining Clean and Safe Public Spaces
The FY 2022-24 Proposed CIP budget strategically recommends funding key investments to protect the City’s existing capital investments and minimize future maintenance and replacement costs. These investments include:
• Facility improvements,
• Repaving streets,

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• Renewing sidewalks,
• Maintaining parking structures and lots,
• Urban forest renewal,
• Modernizing streetlights,
• Maintaining bus stop amenities,
• Replacing aging water and sewer mains, and
• Purchasing necessary trash collection equipment which are key to the foundation of supporting a clean and safe Santa Monica.

In addition, the Biennial CIP Budget addresses safety through projects such as the procurement of new fire and police vehicles, a drone responder program, a CCTV security camera program, safety improvements for pedestrians and cyclists, upgraded barriers for the Farmers’ Market and the installation of fire sprinklers and deck upgrades on the Pier.

Park Improvements and Planning
The proposed CIP Biennial Budget focuses largely on two important park-related areas:
repairing existing park infrastructure and planning for the future. Funding for existing playground replacements, pathway and parking lot repairs, and swim facility maintenance were prioritized to ensure the City’s current park assets remain operational and safe. Leveraging a mix of sources including development impact fees, Los Angeles County Measure A allocation, and Community Development Block Grant (CDBG) funds maximizes the impact of the limited General Fund resources to allow significant improvements to the existing park system.

While previously planned projects like the Airport to Park Conversion or Memorial Park Improvements await funding opportunities that would allow them to move forward, it is crucial that initial planning efforts begin for the future airport conversion. The proposed funding sets in motion a long-term program of engagement and exploration to reimagine the Santa Monica Airport into a sustainable network of community serving uses, such as a series of verdant parks and landscaping, diverse and inviting public open spaces,

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state-of-the-art recreational facilities, and reuse of existing buildings; all of which would be complimented by a coherent circulation system.

Water & Stormwater Projects
The FY 2022-24 Biennial CIP Budget advances the City’s efforts to achieve Council’s goal of becoming water self-sufficient and includes a focus on protecting the infrastructure. Proposed capital projects are programmed to rehabilitate aging infrastructure, continue to enhance water supply resiliency, improve the efficiency of our water treatment systems, increase safety for operations personnel, and develop master plans after water self-sufficiency is achieved. Several planned projects also address areas in the right-of-way that have insufficient drainage.

Modernization of Critical City Infrastructure
During the FY 2022-24 biennial period, work will continue on critical City infrastructure projects that received funding for their planning phase in previous CIP budget cycles - the Pier Bridge Replacement and the Propulsion Electric Vehicle Infrastructure for electric buses. The Pier Bridge Replacement Project would replace the existing, outdated structure with a wider structure providing one vehicular traffic lane in each direction with wider shoulders and wider sidewalks with clearances required by Americans with Disabilities Act (ADA). The Propulsion Electric Vehicle Infrastructure project funds the construction of the structure required to accommodate electric buses, as the Department of Transportation procures battery electric transit buses. Both priority projects are being funded with restricted grant funds.

Unfunded Capital Projects
Projects that were eliminated or reduced to help close the City’s funding gap resulting from the global COVID-19 crisis or did not receive funding are listed in the Unfunded Projects table (Attachment B) and are tracked for consideration in future funding cycles.

In many cases, these are still high priority projects, but they were deferred given the limited resources. City staff will need to explore opportunities to leverage City funds with external funding. Future project proposals will also need to acknowledge workload considerations where existing staffing capacity is fully committed to other urgent

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projects or limited because of the City’s restructuring. In some cases, staff can continue preliminary or related work until it is possible to fully fund a broader effort.

While there are incremental increases in the amount dedicated to capital projects each year leading to FY 2025-26, these increases will not be sufficient to address deferred infrastructure and equipment maintenance, price escalation, and a renewed focus on community amenities that were put on hold during the pandemic, such as the Memorial Park Expansion project and planning for the Airport to Park Conversion. While this biennial budget will fund the framework and planning of the Airport to Park Conversion project, a funding source for this project’s construction budget has not been identified but alternative funding options will continue to be explored.

In addition, the proposed budget also includes other unfunded projects that have been categorized in several key areas including infrastructure maintenance, new infrastructure, parks, pier and beach, planning, and streetscape and lighting. These projects are not currently funded and total almost $300 million. A few of the largest projects include:
• A complete remodel of Parking Structure 1 and other parking structure upgrades, • Gandara Park restoration,
• City Yards Modernization improvements along Michigan Ave., • City Hall North building system upgrades,
• Fire station facilities,
• Pier deck and railing upgrades, and
• The Lincoln Corridor Streetscape improvements.

In addition, several of these projects would create ongoing maintenance budget needs that would need to be accounted for when recommended for funding.

Council Discretionary Funds
Each year, Council allocates discretionary funds to assist the community in special projects or support important but otherwise unfunded priorities. Traditionally, Council

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has supported community partners like the Business Improvement Districts, Santa Monica traditions like the Fourth of July Parade, one-time programs, and local students through science or music grants that allow Santa Monica youth to participate in special events. Projects and programs supported by Council discretionary funds for the past three years are detailed in Attachment H.

Allocation of the funds may occur along with Budget Adoption or throughout the year.

Including unprogrammed FY 2021-22 discretionary funds ($82,959) and FY 2022-23 discretionary funds ($122,696), the Council has access to $205,655 in discretionary funds in FY 2022-23.

City Fees, Fines and Rates
As part of the annual budget adoption process, staff presents master fee, fine, and parking resolutions to Council for approval. Highlights of proposed changes are discussed below. The actual final proposed resolutions will be presented for adoption with the Proposed Budget on June 28, 2022. The revenue adjustments associated with the changes described below have been incorporated into the FY 2022-23 Proposed Budget.

Parklet Program Fee Structure
As a response to the COVID-19 pandemic, the City established a temporary outdoor use permit program allowing businesses to obtain a permit for use of a parklet in the street, use of outdoor space on private property, and/or the use of the sidewalk for outdoor business operations, with all permit fees and, for use of public space, monthly license fees being waived. During this time, the City also waived the monthly license fees for those businesses that, prior to the pandemic, had entered into outdoor dining license agreements in the Santa Monica Sidewalk Dining program pursuant to Santa Monica Municipal Code (“SMMC”) Section 9.31.200.

The temporary use of outdoor space was initially established through emergency orders, and, on June 8, 2021, City Council adopted an ordinance establishing the Santa Monica Outdoors Pilot Program (“Pilot Program”) as SMMC Chapter 6.40. The term of

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the Pilot Program and the fee waivers for both the Pilot Program and the monthly outdoor dining licenses as well as the fee waivers or reductions for the Fitness Trainer Program are due to expire on June 30, 2022. At the May 10, 2022, Council approved extending the Pilot Program and the fee waivers to September 30, 2022, to give City staff enough time to establish a formal program, develop policy, establish a workflow, conduct research, engage stakeholders, and develop a design guide for future parklet operators.

Staff recommends establishing a parklet license fee for use of the public right-of-way (PROW) that aligns with existing sidewalk dining fees, which range from $2.12-$2.66 per square foot per month and increases annually by Consumer Price Index (CPI) each year thereafter. As such, staff recommends charging $2.12 per square foot per month for parklets.

Staff is not proposing to charge an additional fee to recoup lost revenue resulting from the loss of on-street metered parking spaces. The monthly license fee is similarly aligned to the average parking meter revenue that each space generates so there is no overall net loss in revenue to the City’s General Fund. However, additional permit fees will be charged to parklet operators to recoup the cost to the City for departmental review and administration of proposed parklets, annual safety inspections, wastewater capital facilities fees, and, if applicable, a propane cylinder permit. The year one start-up cost for a parklet (two parking spaces – 320 SF in total area) is approximately $9,686 (this includes the initial permit fees and the monthly license fee for a 320 SF area), not including the cost of parklet materials, a refundable security deposit and wastewater capital facility fee if there are net new restaurant seats being added. The estimated annual cost to operate a parklet (two parking spaces), after year one fees are paid, is approximately $8,752. Table 1 in Attachment C shows an estimated breakdown of the fees for year one and Table 2 shows the estimated costs for annual renewal. A parklet of 320 SF would result in increased dining capacity of approximately 24 additional customers at any given time.

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Fire Department Fees
In FY 2020-21, the City conducted a comprehensive citywide fees study that was presented to Council at the May 25, 2021 Budget Study Session. The study presented at that time excluded the Fire Department fees due to pending staff changes. Staff was to complete the Fire Department fee study during fiscal year 2021-22 and return to Council with the proposed fee changes as part of the FY 2022-23 Proposed Budget.

The Fire Department has completed the fee study and proposes to increase 25 fees, decrease 76 fees, and create 14 new fees, setting the fees at the appropriate cost recovery level (in most cases 100% of the costs to provide the service). The fee adjustments are a result of a thorough analysis that reflects efficient processes, changed workflows resulting from department restructuring, and updated calculations of the full costs to provide services. The proposed new fees are primarily for services the City has been providing without recovering costs, as well as fees to meet legal requirements. Additionally, two fees for services no longer provided or redundant with other fees are proposed for deletion.

Attachment D (Fire Department User Fee Study) provides a summary of the fee study, as well as the consultant’s report.

Cemetery Fees
Staff recommends establishing new fees to recover the costs for new services being provided at the Cemetery, including marker installation and removal, extended refrigeration, and use of Cemetery chapels. Staff also recommends adjusting fees that were inadvertently omitted from prior resolutions, to align with the rest of the cemetery property and recover increasing costs, as well as removing one fee. A detailed listing of the proposed new fees and fee adjustments is shown in Attachment E.

Potential Revenue Ballot Measures
The potential ballot measures contemplated at the February 8, 2022 Council meeting included a Library Parcel Tax (a special tax requiring 2/3 voter approval), and increases to the Transient Occupancy, Parking Facility, and Business License Taxes. Staff focused on the measures that would be most feasible for the November 2022 election.

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Staff determined that a Parking Facility tax increase would not result in a substantial amount of revenue and as noted in previous discussions of this measure with Council, could prove an uncertain funding source as many businesses transition employees to telework. While staff has identified potential changes to the Business License tax, due to the complexity of changes and the ongoing uncertainty around economic recovery, staff determined that the November 2022 election is not the most appropriate time to put forward these changes.

The measures that warranted further exploration were the Transient Occupancy Tax, currently assessed at a comparable rate to the City of Los Angeles and below other California cities that are major tourist destinations, and a Parcel Tax for Library services.

Transient Occupancy Tax
The City’s current transient occupancy tax (TOT) rate is 14%, last increased in 2004.

Santa Monica visitors also pay a tourism marketing district or TMD assessment - which goes to Santa Monica Travel and Tourism to fund hotel marketing - currently set at fixed rates of $1.90-$6.25 / room night, depending on the average nightly room rate of each hotel from the prior year, that approximates 1-2% of the room rate, for an effective total tax and assessment rate of approximately 15-16%. This rate is comparable to the City of Los Angeles and below that of some neighboring or other destination cities.

The table below shows Santa Monica compared to other major California tourist destinations.

City TOT
Rate
Additional Assessment Total Equivalent
Inglewood 15.5% 15.5%
Palo Alto 15.5% 15.5%
Malibu 15% 15%
Anaheim 15% TMD 2% 17%
Ojai 15% 15%
Garden Grove 14.5% TMD 2.5% 17%
Los Angeles 14% TMD 1.5% 16.5%
Santa Monica 14% TMD $1.90-$6.25/ room night
(approx. 1-2%)
15-16%

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San Francisco 14% TMD 2.75% (highest tier) 16.75%
Oakland 14% TBID $1.50/ room (>50 rooms) Over 14%
Long Beach 12% TMD 3% 15%
Staff proposes a 1% increase for hotels and 3% increase for vacation rentals that will raise approximately $4.1 million annually once fully implemented. The proposed greater increase applied to vacation rentals considers the greater regulatory oversight that vacation rental properties require, and the greater impacts these vacation rental properties have on residential neighborhoods and areas not typically subject to the impacts of commercial endeavors.

This tax would be paid for entirely by visitors to Santa Monica. With the proposed increase, Santa Monica’s effective rate for hotel visitors - including the TMD assessment - would be approximately 16%-17%, still comparable to the cities shown here above.

If the City moves forward with this measure, staff recommends an associated Advisory Board made up of stakeholders and community members to advise staff and Council on the uses of some portions of TOT revenues.

Library Parcel Tax
The parcel tax would raise approximately $4 million annually and provide the funding to restore Library services to an optimal level. The budget cuts made as a result of pandemic-related revenue losses included reducing the Library’s budget by 38% and staffing by 58%. The $4 million revenue infusion would allow the Library to provide afterschool, evening and Saturday hours at all Library locations. Programs and special events, such as story times and early literacy programs, technology programs for students and seniors, workforce development workshops, and literary programs for all ages, would once again be offered at all library locations.

Type Rate
Single-family residential $0.07/ square foot
All other
(Multi-unit, Commercial, Industrial, etc.)

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<10,000 square feet $172/ parcel
between 10,000 and 50,000 square feet $500/ parcel
>50,000 square feet $3,000/ parcel
This rate structure equitably charges residents of single-family homes and considers the extent to which residents use and benefit from Library services. To assess the feasibility of the proposed rate structure, staff tested a higher rate ($0.09/ square foot) and a lower rate ($0.05/ square foot) in the survey to potential voters.

The proposed rate for single-family homes is below that of similar Library Parcel taxes recently passed by voters for the Altadena Library District (at $0.10/ square foot) and the City of Berkeley ($0.1047/ square foot), both in November 2020.

Polling Results
To assess the feasibility of these options, the City commissioned Goodwin Simon Strategic Research to conduct a statistically reliable survey of Santa Monica voters. The survey demonstrated strong support for the proposed Transient Occupancy Tax increase (approximately 70%), well above the 50% majority required for passage. The poll revealed lower support for the proposed Library Parcel Tax at both the $0.09/ square foot (41% support) and $0.05/ square foot (48%) rates. This level falls clearly short of the two-thirds voter support required for passage.

Voters identified Crime and Homelessness as highly urgent issues for the community (with 73% and 93% placing each issue on the top end of a scale from least to most urgent, respectively); and identified “enhancing public safety” and “restoring services lost during the pandemic” as the most important goals to consider as the City seeks to rebuild from the pandemic. From among a list of proposed uses for the potential tax revenues, respondents indicated the strongest support for reducing crime and enhancing safety, making public areas safer and cleaner, addressing homelessness, and improving 911 response times (all at over 80% favor or strongly favor). While respondents indicated lower support for the proposed Library Parcel Tax, responses also indicated support of and value for Library services, including restoring Library

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funding lost during the pandemic, restoring library staff, and reopening neighborhood branch libraries (all showing over 70% favor or strongly in favor).

Recommendation
Based on these findings, staff recommends that the City move forward with the proposed Transient Occupancy tax for the November 2022 ballot. Staff recommends that the City not move forward with a Library Parcel tax at this time. Staff requests Council direction to continue communications with the community about the need for additional funds and the potential use of such funds, and continue planning to place the Transient Occupancy Tax measure on the November ballot before a final Council vote at the July 12, 2022 meeting. Staff seeks direction regarding recommended ballot language, which is as follows:

Santa Monica Transient Occupancy Tax draft ballot language:

To address homelessness, improve 911 emergency response times and neighborhood police protection, make public areas safer and cleaner, including streets, sidewalks, parks, and the beach, and provide other vital City services, shall the City of Santa Monica increase the transient occupancy tax – which is paid entirely by overnight visitors – by 1% for hotels and motels, and by 3% for vacation rental properties, providing approximately $4.1 million annually, until ended by voters, with all funds benefiting Santa Monica.

Past Council Actions
Meeting Date Description
06/22/21
(Attachment F)
Adoption of the First Year and Approval of the Second Year of the FY 2021-23 Biennial Budget, Adoption of the Second Year of the FY 2021-22 Biennial Capital Improvement
Program Budget
02/08/22
(Attachment I)
Adoption of the FY 2021-22 midyear revenue and
expenditure budget adjustments and approval of the
corresponding adjustments to the FY 2022-23 budget plan

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Financial Impacts and Budget Actions
Recommended FY 2022-23 proposed budget adjustments result in:
• FY 2022-23 Proposed Operating Budget
o Revenues: Approximately $5.7 million increase in the General Fund and $0.4 million increases in all Other Funds, for a combined $6.1 million net increase over the revised FY 2022-23 Budget Plan.
o Operating Expenditures: Approximately $1.9 million increase in the General Fund and approximately $5.8 million increase in all Other Funds, for a net combined $7.7 million increase throughout the citywide operating expenditure budget.
o FTEs: Increase of 14.7 FTEs permanent positions and 1.9 as-needed FTE positions in the General Fund. Increase of 28.5 FTE permanent positions and 2.2 as-needed FTE positions in All Other Funds.
• FY 2022-24 Proposed Capital Improvement Program (CIP) Budget:
o The FY 2022-24 Proposed Capital Improvement Program (CIP) Budget is approximately $88.4 million in FY 2022-23 ($13.8 million in the General Fund) and $96.1 million in FY 2023-24 ($13.1 million in the General Fund), net of reimbursements and transfers.

Details of FY 2022-23 Proposed Budget adjustments are in Attachment A. The FY 2022-24 Capital Improvement Program (CIP) Budget is included in Attachment B.

Prepared By: Oscar Santiago, Budget Manager
Approved Forwarded to Council

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Attachments:

A. Attachment A - Budget Adjustments FY 2022-23
B. Attachment B - Proposed FY 2022-24 Biennial CIP Budget C. Attachment C - Estimated Parklet Fees
D. Attachment D - Fire Fee Study
E. Attachment E - Proposed Cemetery Fee Changes
F. Attachment F - June 22, 2021 Staff Report (Adoption of the 1st Year and Approval of the 2nd Year of the FY 2021-2023 Biennial Budget....) G. Attachment G - Position and Classification Changes
H. Attachment H - Council Discretionary Funds
I. Attachment I - February 8, 2022 Staff Report (Financial Status Update and FY 2021-22 Midyear Budget and Adoption of Resolutions)
J. Written Comments
K. PowerPoint Presentation

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ATTACHMENT A
Revenues FY 2022-23
General Fund
Urgent Need Initiatives A 25,900
No Cost (offset by revenue or supported by other funds) B 535,917 Based on New Information E 5,144,323
Total General Fund Revenues 5,706,140
Others Funds
No Cost (offset by revenue or supported by other funds) B 342,956 Correction C (5,362)
Restore and Enhance Services (non GF) D 10,000
Based on New Information E 55,270
Total Other Funds Revenues 402,864
Total Revenues All Funds 6,109,004
Expenditures FY 2022-23
General Fund
Urgent Need Initiatives A 2,524,214
No Cost (offset by revenue or supported by other funds) B (1,337,994) Correction C 673,988
Total General Fund Expenditures 1,860,208
Other Funds
Urgent Need Initiatives A 3,593,000
No Cost (offset by revenue or supported by other funds) B 1,147,938 Correction C (5,362)
Restore and Enhance Services (non GF) D 1,112,155
Total Other Funds Expenditures 5,847,731
Total Expenditures All Funds 7,707,939
SUMMARY OF FY 2022-23 BUDGET CHANGES
Change ID
Legend
This table summarizes all transactions included in the budget changes detail worksheet and provides a snapshot of the items that have a net budgetary impact.

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Packet Pg. 224 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 1] (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement

ATTACHMENT A
Fund/Department
Change
ID #
Description
FY 2022-23
Increase /
(Decrease)
GENERAL FUND (01)

COMMUNITY

DEVELOPMENT
E Adjustment reflects increased lease revenue due to the Chase Bank lease (as approved by Council), as well as continued recovery in percent rents and farmers' market revenues. $ 1,557,134
TOTAL COMMUNITY DEVELOPMENT REVENUE ADJUSTMENTS $ 1,557,134 B Adjustment reflects additional revenue from programming and permit use of the Santa Monica High School (Samohi) Pool, which will fully offset the cost of the as-needed staff (3.36 FTE) required to manage the City's hours at the Samohi pool. $ 175,963
TOTAL COMMUNITY SERVICES REVENUE ADJUSTMENTS $ 175,963
FINANCE E Adjustment reflects higher than anticipated revenue from Homeshare Administration Fee, due to the lifting of pandemic restrictions that may increase tourism. $ 63,741
TOTAL FINANCE REVENUE ADJUSTMENTS $ 63,741
FIRE A Adjustment reflects additional revenue generated from the addition of 1.0 FTE Fire Code Enforcement Officer position, which will be primarily assigned to the Pier/Vending Task Force. $ 25,900
E Adjustment reflects revenue related the May 2022 Fire Department Fee Study. $ 201,662
TOTAL FIRE REVENUE ADJUSTMENTS $ 227,562
INFORMATION SYSTEMS E Adjustment reflects the loss of advertising revenue due to limited control over the ads shown. $ (2,000)
TOTAL INFORMATION SYSTEMS REVENUE ADJUSTMENTS $ (2,000) POLICE E Adjustment reflects revenue no longer generated from charging for Police reports, which are now provided electronically for free. $ (11,000) B Adjustment reflects the adjusted reimbursement from the Airport Fund related to services provided by the 1.0 FTE Public Services Officer Supervisor. $ 9,054
TOTAL POLICE REVENUE ADJUSTMENTS $ (1,946)
PUBLIC WORKS B Adjustment reflects increased permitting revenue projected as a result of converting a 1.0 FTE Limited Term Civil Engineering Assistant, which was set to expire in June 2022, to permanent. This revenue offsets the cost of the position. $ 200,900
TOTAL PUBLIC WORKS REVENUE ADJUSTMENTS $ 200,900

DEPARTMENT OF

TRANSPORTATION
E Adjustment is primarily due to an increase in revenue from an uptick in activity at parking lots, parking structures and parking meters, informed by year-to-date and projected activity for FY 2022-23. The adjustment also includes the impact of the continued decline in public right of way fees, partially offset by rent increases from the bike transit center and the expiration of the discount afforded to taxi franchise operators. $ 234,828 TOTAL DEPARTMENT OF TRANSPORTATION REVENUE ADJUSTMENTS $ 234,828 Change ID # assists in identifying multiple connected entries as summarized on page 1 of this attachment.

DETAIL OF FY 2022-23 BUDGET CHANGES

REVENUE BUDGET ADJUSTMENTS

COMMUNITY SERVICES
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Packet Pg. 225 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 1] (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement

ATTACHMENT A
Fund/Department
Change
ID #
Description
FY 2022-23
Increase /
(Decrease)
Change ID # assists in identifying multiple connected entries as summarized on page 1 of this attachment.

DETAIL OF FY 2022-23 BUDGET CHANGES
NON-DEPARTMENTAL B Adjustment reflects the anticipated business license tax revenue generated by adding a 1.0 FTE Business License Inspector position. The revenue offsets the cost of the position. $ 150,000
E Adjustments reflects year-to-date activity and projections of changes in economic conditions and community behaviors throughout FY 2022-23 in the areas of Sales Tax, Transaction & Use Tax, Utility Users Tax, Transient Occupancy Tax, Property Tax, Business License Tax, Real Property Transfer Tax, and Parking Facility Tax. $ 3,099,958
TOTAL NON-DEPARTMENTAL REVENUE ADJUSTMENTS $ 3,249,958
$ 5,706,140
AIRPORT FUND (57)
Public Works E Adjustment primarily reflects increases in lease revenue from new leases at the Airport, partially offset by the discontinuation of a short-term lease with the City's Resource Recovery & Recycling program. $ 1,181,537 $ 1,181,537
BEACH FUND (11)
COMMUNITY SERVICES D Adjustment reflects revenue from fee-based programming at the Beach House, which will partially offset the cost of the proposed as-needed staff adjustment. $ 10,000

COMMUNITY

DEVELOPMENT
E Adjustment reflects a reduction in parking revenue in anticipation that the planned rate increase that was to take effect on July 1, 2022 will now take effected in January 1, 2023. Rate changes are pending required approval from the California Coastal Commission. $ (1,273,335)
$ (1,263,335)
BIG BLUE BUS (60)

DEPARTMENT OF

TRANSPORTATION
E Adjustment reflects a reduction in drawdowns/reimbursements due to a projected decrease in capital expenditures. $ (822,671) $ (822,671)
GAS TAX FUND (26)
PUBLIC WORKS B Adjustment reflects revenue increase from greater than anticipated State Gas Tax apportionment from the Highway Users Tax Account (HUTA) based on State Local Streets and Roads Estimates released in January 2022. This increase carries through to the General Fund transfer, reflected in the expenditure adjustment below. Funds are used for regular road maintenance. $ 318,179

TOTAL AIRPORT FUND REVENUE ADJUSTMENTS

TOTAL BIG BLUE BUS REVENUE ADJUSTMENTS

NON-GENERAL FUNDS

TOTAL BEACH FUND REVENUE ADJUSTMENTS

TOTAL GENERAL FUND REVENUE ADJUSTMENTS
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Packet Pg. 226 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 1] (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement

ATTACHMENT A
Fund/Department
Change
ID #
Description
FY 2022-23
Increase /
(Decrease)
Change ID # assists in identifying multiple connected entries as summarized on page 1 of this attachment.

DETAIL OF FY 2022-23 BUDGET CHANGES
E Adjustment reflects revenue increase from greater than anticipated State Gas Tax apportionment from the Road Maintenance and Rehabilitation Account (RMRA) based on State Local Streets and Roads Estimates released in January 2022. Funds are used for capital infrastructure projects, including annual paving and sidewalk repair. $ 289,928
TOTAL GAS TAX FUND REVENUE ADJUSTMENTS $ 608,107
LOCAL RETURN FUND (27)
PUBLIC WORKS E Adjustment reflects increases in Local Return revenue due to revised allocation estimates from Los Angeles Metro issued in late February. $ 80,447 TOTAL SCAQMD AB 2766 FUND REVENUE ADJUSTMENTS $ 80,447
MISCELLANEOUS GRANTS FUND (20)
LIBRARY C Adjustment to align the California Library Literary Services grants with the award amounts. $ (5,362)

DEPARTMENT OF

TRANSPORTATION
E Adjustment reflects the earlier than anticipated receipt of grant revenues from changes in project schedules, as well as funding for two new grants. $ 175,000 POLICE B Adjustment reflects the acceptance of the 2021 Bulletproof Vest Partnership Grant. $ 24,777
PUBLIC WORKS E Adjustment reflects anticipated timing of grant revenues from CalTrans for the design phase of the Pier Bridge capital project. $ 2,100,000 $ 2,294,415
PIER FUND (53)

COMMUNITY

DEVELOPMENT
E Adjustment reflects increased lease revenue due to stronger recovery in the Pacific Park percentage rent. $ 582,716
$ 582,716
RESOURCE RECOVERY & RECYCLING FUND (54)
PUBLIC WORKS E Adjustment reflects an increase in street sweeping fee revenue on Pacific Coast Highway to align with the adopted rate increase. $ 21,648 TOTAL RRR FUND REVENUE ADJUSTMENTS $ 21,648
SPECIAL REVENUE SOURCE FUND (10)
COMMUNITY SERVICES C Transfer of Parks and Recreation Impact Fee revenue to the Public Works Department to align with operations and management of the park improvement projects. $ (93,750)
PUBLIC WORKS C Transfer of Parks and Recreation Impact Fee revenue from the Community Services Department to align with operations and management of the park improvement projects. $ 93,750
$ -
WASTEWATER FUND (51)
PUBLIC WORKS E Adjustment reflects a reduction in Capital Facilities Fees and Los Angeles Amalgamated System Sewerage Facilities Charge (ASSFC) pass through fees due to continuation of slow development activity. $ (880,000) $ (880,000)

TOTAL PIER FUND REVENUE ADJUSTMENTS

TOTAL WASTEWATER FUND REVENUE ADJUSTMENTS

TOTAL SPECIAL REVENUE SOURCE FUND REVENUE ADJUSTMENTS

TOTAL MISCELLANEOUS GRANTS FUND REVENUE ADJUSTMENTS
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Packet Pg. 227 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 1] (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement

ATTACHMENT A
Fund/Department
Change
ID #
Description
FY 2022-23
Increase /
(Decrease)
Change ID # assists in identifying multiple connected entries as summarized on page 1 of this attachment.

DETAIL OF FY 2022-23 BUDGET CHANGES
WATER FUND (50)
PUBLIC WORKS E Adjustment reflects a reduction in Capital Facilities Fees and Water Meter Installation Fees due to continuation of slow development activity. $ (1,400,000) TOTAL WATER FUND REVENUE ADJUSTMENTS $ (1,400,000)
TOTAL NON-GENERAL FUND REVENUE ADJUSTMENTS $ 402,864
GRAND TOTAL - ALL FUND REVENUE ADJUSTMENTS $ 6,109,004

EXPENDITURE BUDGET ADJUSTMENTS
GENERAL FUND (01)
CITY MANAGER C Adjustment to add funding for the Assistant City Manager position. The position is funded in FY 2021-22 from estimated department savings. The action to add the position was approved by City Council on September 14, 2021. $ 191,219
B Adjustment reflects the transfer of 1.0 FTE Customer Services Assistant and

1.0 FTE Lead Customer Services Assistant from Resource Recovery and Recycling (RRR) to the 311 Team to enhance customer service and operational efficiency. There is no cost associated with this change, as the RRR Fund will reimburse the General Fund for the costs of these positions. $ 223,534
TOTAL CITY MANAGER EXPENDITURE ADJUSTMENTS $ 414,753

COMMUNITY

DEVELOPMENT
B Adjustment reflects the transfer of 1.0 FTE Senior Park Planner to Public Works Department to better align with operations. $ (170,479) A Adjustment reflects funding for private security services as part of the Pier Vending Task Force. The continuation of this initiative was directed by Council at its February 22, 2022 meeting. $ 476,112
TOTAL COMMUNITY DEVELOPMENT EXPENDITURE ADJUSTMENTS $ 305,633 COMMUNITY SERVICES C Adjustment reflects a correction to restore funding for two Staff Assistant III positions that were unfunded. $ 167,400
C Adjustment reflects funding to continue operating the summer lunch program at the PAL Youth Center, which lost its funding from the U.S.

Department of Housing and Urban Development (HUD). $ 8,500 B Adjustment reflects the addition of 3.6 FTE as-needed Chief Pool Lifeguard and Swim Instructor/Pool Lifeguard positions to manage the City's hours at the Santa Monica High School pool, the cost of which will be fully offset by the resulting programming and permit use revenues. $ 175,963 TOTAL COMMUNITY SERVICES EXPENDITURE ADJUSTMENTS $ 351,863 FINANCE B Adjustment reflects the addition of 1.0 FTE Business License Inspector funded by additional Business License Tax revenues recovered from noncompliant businesses. $ 116,333 TOTAL FINANCE EXPENDITURE ADJUSTMENTS $ 116,333
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Packet Pg. 228 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 1] (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement

ATTACHMENT A
Fund/Department
Change
ID #
Description
FY 2022-23
Increase /
(Decrease)
Change ID # assists in identifying multiple connected entries as summarized on page 1 of this attachment.

DETAIL OF FY 2022-23 BUDGET CHANGES
FIRE A Adjustment reflects the addition of 1.0 FTE Fire Code Enforcement Officer which would be assigned as the Fire representative to the Pier Task Force and, on non-Task Force days would complete Fire Prevention inspections, which generate cost-recovering revenue. $ 131,746
B Adjustment reflects the end of temporary pay cuts for sworn members of the Fire Department, per MOU terms negotiated in 2020 and full funding of positions that were previously kept vacant to provide savings to the General Fund in FY 2020-21 and FY 2021-22. This transaction has no net impact to the General Fund, as the funds were set-aside in the Non-Departmental budget. $ 1,267,414
TOTAL FIRE EXPENDITURE ADJUSTMENTS $ 1,399,160
HUMAN RESOURCES A Adjustment reflects the addition of 1.0 FTE Volunteer Coordinator, first approved by Council as part of the FY 2019-20 Midyear Budget, and its responsibilities later affirmed by resolution on February 25, 2020, to monitor all aspects of recruitment, background checks, and compliance of volunteers in City programs, per the recommendations of the City’s Child Protection Officer, Praesidium. $ 114,836
TOTAL HUMAN RESOURCES EXPENDITURE ADJUSTMENTS $ 114,836

INFORMATION

SERVICES
B Adjustment reflects the addition of 1.0 FTE Information Security Analyst position, to further support ongoing efforts to enhance the City's cybersecurity systems. The cost of the position in FY 2022-23 is offset by a one-time savings from leveraging grant funds. The net impact results in minor savings to the General Fund. $ (27,277)
B Adjustment reflects the addition of 1.0 FTE GIS Analyst, dedicated to Public Works and funded the first two years by the Water Fund, Wastewater Fund, and Clean Beaches & Ocean Parcel Tax Fund. $ 155,723
TOTAL INFORMATION SERVICES EXPENDITURE ADJUSTMENTS $ 128,446 LIBRARY C Adjustment reflects a correction to upgrade a permanent, part-time 0.5 FTE Librarian I to full-time status and to add 2.45 FTE as-needed staff to maintain minimal staffing levels appropriate for current operations. $ 157,177 TOTAL LIBRARY EXPENDITURE ADJUSTMENTS $ 157,177
POLICE A Adjustment funds overtime for the Pier Vending Task Force for one year. $ 1,801,520 B Adjustment reflects the addition of 1.0 FTE Public Services Officer Supervisor, offset by deletion of 1.0 FTE Lead Public Services Officer. The net cost of the position change will be covered from reimbursements by the Airport Fund for the services delivered. $ 9,054
TOTAL POLICE EXPENDITURE ADJUSTMENTS $ 1,810,574
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Packet Pg. 229 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 1] (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement

ATTACHMENT A
Fund/Department
Change
ID #
Description
FY 2022-23
Increase /
(Decrease)
Change ID # assists in identifying multiple connected entries as summarized on page 1 of this attachment.

DETAIL OF FY 2022-23 BUDGET CHANGES
PUBLIC WORKS B Adjustment reflects the transfer of 1.0 FTE Senior Park Planner from the Community Development Department to better align with operations. $ 170,479 B Adjustment reflects the addition of 1.0 FTE Civil Engineer to implement transportation and mobility capital projects enhancing roadway safety. The position will be funded with Transportation Impact Fee (TIF) revenue, as reflected in the non-departmental transfer below. $ 174,048 C Adjustment reflects funding for maintenance and repairs of the City's water features at Tongva Park, Third Street Promenade and City Hall, which will enhance the cleanliness of these popular destinations. This continues clean and safe services provided in response to Council direction as part of the FY 2020-21 Year End budget discussion. $ 149,692
B Adjustment reflects the conversion of 1.0 FTE Limited Term Civil Engineering Assistant, set to expire in June 2022, to permanent. The conversion of the position will continue to improve in-person services. The ongoing costs will be offset by revenue generated from services delivered by this position. $ 133,362
TOTAL PUBLIC WORKS EXPENDITURE ADJUSTMENTS $ 627,581
NON-DEPARTMENTAL B Adjustment reflects an increase to the transfer from the Gas Tax Fund to the General Fund for greater than anticipated Gas Tax Highway Users Tax Account (HUTA) estimates released from the State in January 2022. These funds are primarily used for regular road maintenance. $ (318,179) B Adjustment reflects the reimbursement from the Resource Recovery and Recycling (RRR) Fund related to the transfer of 1.0 FTE Customer Services Assistant and 1.0 FTE Lead Customer Services Assistant to the 311 Team to enhance customer service and operational efficiency. $ (223,534) B Adjustment reflects the reimbursement from the Wastewater, Water, and Clean Beaches & Parcel Tax Funds for the 1.0 FTE GIS Analyst dedicated to support the Public Work Department's GIS needs. $ (155,723) B Adjustment reflects the reimbursement of TIF funding from the Special Revenue Source Fund to fund the 1.0 FTE Civil Engineer dedicated to transportation and mobility projects. $ (174,048)
B Adjustment reflects a decreased payment from Measure GSH to the Santa Monica Malibu Unified School District, reflecting decreased Transaction and Use Tax (TUT) revenue. $ (951,500)
B Adjustment reflects a reduction to the payment from Measure GSH to the Affordable Housing Trust Fund, reflecting decreased TUT revenue. $ (475,750) B Adjustment transfers setaside funds to the Fire Department budget, reflecting the end of temporary pay cuts for sworn members of the Fire Department, per MOU terms negotiated in 2020 and provides full funding for positions that were previously kept vacant to provide savings to the General Fund in FY 2020-21 and FY 2021-22. $ (1,267,414) TOTAL NON-DEPARTMENTAL EXPENDITURE ADJUSTMENTS $ (3,566,148) TOTAL GENERAL FUND EXPENDITURE ADJUSTMENTS $ 1,860,208
NET GENERAL FUND EXPENDITURE ADJUSTMENTS $ 1,860,208
May 24, 2022 7 of 10

4.B.a
Packet Pg. 230 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 1] (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement

ATTACHMENT A
Fund/Department
Change
ID #
Description
FY 2022-23
Increase /
(Decrease)
Change ID # assists in identifying multiple connected entries as summarized on page 1 of this attachment.

DETAIL OF FY 2022-23 BUDGET CHANGES

NON-GENERAL FUNDS
AIRPORT (57) FUND
Public Works D Adjustment reflects the addition of a limited term 1.0 FTE Staff Assistant III (expiring December 31, 2028) and the deletion of a permanent 1.0 FTE Staff Assistant II to enhance economic recovery through enhanced property management services. $ 7,043
TOTAL AIRPORT FUND EXPENDITURE ADJUSTMENTS $ 7,043
BEACH (11) FUND
Community Services D Adjustment reflects the addition of 1.26 FTE as-needed staff to expand hours of operation, programming, and events at the Beach House during the summer, the cost of which will be partially offset by additional feebased programming revenues. $ 61,103 TOTAL BEACH FUND EXPENDITURE ADJUSTMENTS $ 61,103
BIG BLUE BUS (60)
Department of
Transportation
D Adjustment reflects the addition of a permanent 1.0 FTE Lead Customer Services Assistant, the upgrade of two part-time permanent Customer Services Assistant positions (increase of 0.5 FTE), and the addition of approximately 0.5 FTE as-needed Customer Services Assistant to expand operating hours, outreach and one-on-one assistance with free or subsidized transit programs, to enhance customer service and maintain equitable access to transportation. $ 163,020
D Adjustment reflects the addition of approximately 0.5 FTE as-needed Staff Assistant III to support administrative functions and to better support frontline staff. $ 25,937 D Adjustment reflects the addition of a 1.0 FTE Staff Assistant III and 1.0 FTE Assistant Administrative Analyst to support the financial operations for the department, particularly timekeeping, procurement, and budget/financial reporting. $ 206,003
D Adjustment reflects the addition of 1.0 FTE Transit Marketing Coordinator to perform outreach regarding free and subsidized transit pass programs, promote health and safety measures for BBB customers and staff, and coordinate pedestrian safety and open street programs. $ 125,400 D Adjustment reflects the addition of 1.0 FTE Transit Mechanic II to maintain buses, City vehicles and various heavy duty equipment, including Fire Department apparatus. $ 109,493
TOTAL BIG BLUE BUS FUND EXPENDITURE ADJUSTMENTS $ 629,853 CLEAN BEACHES & OCEAN PARCEL TAX (16) FUND
Non-Departmental B Adjustment reflects reimbursement to the General Fund to fund the 1.0 FTE GIS Analyst position dedicated to Public Works. $ 77,862 A Adjustment reflects a transfer to the Wastewater Fund to support operating and maintenance costs for the Sustainable Water Infrastructure Project (SWIP). $ 1,043,000
TOTAL CLEAN BEACHES & OCEAN PARCEL TAX FUND EXPENDITURE ADJUSTMENTS $ 1,120,862 May 24, 2022 8 of 10

4.B.a
Packet Pg. 231 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 1] (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement

ATTACHMENT A
Fund/Department
Change
ID #
Description
FY 2022-23
Increase /
(Decrease)
Change ID # assists in identifying multiple connected entries as summarized on page 1 of this attachment.

DETAIL OF FY 2022-23 BUDGET CHANGES
GAS TAX (26) FUND
Non-Departmental B Adjustment reflects an increased transfer to the General Fund for greater than anticipated Gas Tax Highway Users Tax Account (HUTA) estimates released from the State in January 2022. These funds are primarily used for regular road maintenance. $ 318,179
TOTAL GAS TAX FUND EXPENDITURE ADJUSTMENTS $ 318,179
MISCELLANEOUS GRANTS (20) FUND
Library C Adjustment aligns the budgeted California Library Literary Services grants with the final award amount. $ (5,362)
Police B Adjustment reflects a grant award related to the 2021 Bulletproof Vest Partnership Grant, which partially reimburses the City for replacement of bulletproof vests purchased under the program. $ 24,777 TOTAL MISCELLANEOUS GRANTS FUND EXPENDITURE ADJUSTMENTS $ 19,415 RESOURCE RECOVERY AND RECYCLING (54) FUND
Public Works B Adjustment reflects the transfer of 1.0 FTE Customer Services Assistant and

1.0 FTE Lead Customer Services Assistant from Resource Recovery and Recycling (RRR) to the 311 Team to enhance customer service and operational efficiency. $ (223,534)
D Adjustment reflects the addition of 6.0 FTE Maintenance Assistants to assist with the collection of refuse, recycling, and organics materials, and increase the safety of division field operations. $ 414,156
Non-Departmental B Adjustment reflects the reimbursement to the General Fund for the transfer of 1.0 FTE Customer Services Assistant and 1.0 FTE Lead Customer Services Assistant from Resource Recovery and Recycling (RRR) to the 311 Team to enhance customer service and operational efficiency. $ 223,534 TOTAL RESOURCE RECOVERY & RECYCLING FUND EXPENDITURE ADJUSTMENTS $ 414,156 SPECIAL REVENUE SOURCE (10) FUND
Non-Departmental B Adjustment reflects the transfer of TIF funding to the General Fund to cover the cost of 1.0 FTE Civil Engineer position dedicated to transportation and mobility projects. $ 174,048
B Adjustment reflects a decrease to the transfer coming in to the Affordable Housing Trust Fund, associated with the payment from Measure GSH, reflecting decreased TUT revenue. $ 475,750
TOTAL SPECIAL REVENUE SOURCE FUND EXPENDITURE ADJUSTMENTS $ 649,798 WASTEWATER (51) FUND
Public Works A Adjustment reflects an increase for operating and maintenance costs for the completed Sustainable Water Infrastructure Project (SWIP). $ 4,043,000 Non-Departmental B Adjustment reflects a reimbursement to the General Fund for the cost of a

1.0 FTE GIS Analyst position dedicated to Public Works. $ 38,391 A Adjustment reflects a transfer-in from the Clean Beaches & Ocean Parcel Tax Fund to support operating and maintenance costs for the Sustainable Water Infrastructure Project (SWIP). $ (1,043,000)
TOTAL WASTEWATER FUND EXPENDITURE ADJUSTMENTS $ 3,038,391 May 24, 2022 9 of 10

4.B.a
Packet Pg. 232 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 1] (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement

ATTACHMENT A
Fund/Department
Change
ID #
Description
FY 2022-23
Increase /
(Decrease)
Change ID # assists in identifying multiple connected entries as summarized on page 1 of this attachment.

DETAIL OF FY 2022-23 BUDGET CHANGES
WATER (50) FUND
Public Works A Adjustment reflects a decrease in outside water purchase costs due to the completion of the Sustainable Water Infrastructure Project (SWIP). $ (450,000) Non-Departmental B Adjustment reflects a reimbursement to the General Fund for the cost of a

1.0 FTE GIS Analyst position dedicated to Public Works. $ 38,931 TOTAL WATER FUND EXPENDITURE ADJUSTMENTS $ (411,069)
$ 5,847,731
TOTAL GENERAL FUND REVENUE ADJUSTMENTS $ 5,706,140
TOTAL NON-GENERAL FUND REVENUE ADJUSTMENTS $ 402,864
GRAND TOTAL ALL FUNDS REVENUE ADJUSTMENTS $ 6,109,004
GENERAL FUND OPERATING EXPENDITURE ADJUSTMENTS $ 1,860,208 NON-GENERAL FUND OPERATING EXPENDITURE ADJUSTMENTS $ 5,847,731 GRAND TOTAL ALL FUNDS EXPENDITURE ADJUSTMENTS $ 7,707,939

SUMMARY - REVENUE BUDGET ADJUSTMENTS

SUMMARY - EXPENDITURE BUDGET ADJUSTMENTS

NET NON-GENERAL FUND EXPENDITURE ADJUSTMENTS
May 24, 2022 10 of 10

4.B.a
Packet Pg. 233 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 1] (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Capital Improvement Program
FY 2022-24 Proposed Biennial Budget

ATTACHMENT B

4.B.b
Packet Pg. 234 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET
II
City Council
Sue Himmelrich, Mayor
Kristin McCowan, Mayor Pro-Tempore
Phil Brock, Councilmember
Gleam Davis, Councilmember
Oscar de la Torre, Councilmember
Lana Negrete, Councilmember
Christine Parra, Councilmember
Executive Management
David White, City Manager
Susan Cline, Assistant City Manager
Anuj Gupta, Deputy City Manager
CIP Budget Preparation
Rick Valte, Director of Public Works
Sergio Ramirez, Acting Administrative Services Officer
Gigi Decavalles-Hughes, Director of Finance

ATTACHMENT B

4.B.b
Packet Pg. 235 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) Program and Budget Overview.........................................................................................................1 Capital Improvement Program Policies.............................................................................................1 Budget Process................................................................................................................................................2 Impacts on General Fund Budget Resources..................................................................................3 Budget Summary by Fund.........................................................................................................................3 Impacts on Ongoing Operating Budget.............................................................................................5 Unfunded Projects..........................................................................................................................................6 Continuing Projects.......................................................................................................................................6 User Guide to Project and Budget Details Sections.................................................................7 User Guide to Project and Budget Detail Sections.......................................................................7 Project Detail.............................................................................................................................................8 Community Development..........................................................................................................................9 Community Services..................................................................................................................................19 Department of Transportation..............................................................................................................29 Finance................................................................................................................................................................52 Fire........................................................................................................................................................................54 Information Systems....................................................................................................................................57 Library................................................................................................................................................................63 Police..................................................................................................................................................................65 Public Works...................................................................................................................................................68 Records & Election Services....................................................................................................................119 Budget Detail
FY 2022-23 through FY 2026-27 CIP Budget by Fund.............................................................121 Unfunded Projects.....................................................................................................................................126 PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

TABLE OF CONTENTS
III

ATTACHMENT B

4.B.b
Packet Pg. 236 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROGRAM AND BUDGET OVERVIEW
1 The City of Santa Monica biennially develops a five-year Capital Improvement Program (CIP) budget. Although the program spans five years, only funds for the first year (FY 2022-23) are appropriated as part of the budget process, and funds for the second year (FY 2023-24) are approved now and will be appropriated prior to the start of the second fiscal year. Budget plan numbers for FY 2024-25 through FY 2026-27 are included as a planning tool to demonstrate total anticipated capital funding needs. Project needs will be reevaluated during each biennial budget cycle to ensure that budgets fall within available funding limits and best reflect current City and Council priorities.

CAPITAL IMPROVEMENT PROGRAM POLICIES
CIP policies provide a consistent framework for identifying and financing projects Definition of Capital Projects
The Capital Improvement Program is a five-year financial plan for the acquisition, expansion or rehabilitation of land, buildings, and other major infrastructure. Projects included in the CIP budget are those with costs exceeding $50,000 and useful lives of more than three years, and most involve public infrastructure construction.

General Policies
• The City will biennially plan for capital improvements for a five-year period of time The Capital Improvement Program will incorporate City Council priorities, long-range community objectives, and projects that will improve City operational efficiency. • The City will maintain all assets at a sufficient level to protect the City’s capital investment and to minimize future maintenance and replacement costs. • A current inventory of the City’s physical assets, their condition, and remaining useful life will be maintained.

Financial Policies
• The City will identify estimated capital and operating costs as well as funding sources for each capital project recommended to the City Council. • The City will seek grants and other intergovernmental assistance to finance only those capital improvements that are consistent with the CIP, and where the operating and maintenance costs and grant match requirements have been considered. • The City will enter into long-term borrowing to finance capital improvements only when annual debt service payments can be financed from current revenues. • Capital projects that are debt-financed will amortize the debt over a period of time not to exceed the expected useful life of the project.

ATTACHMENT B

4.B.b
Packet Pg. 237 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROGRAM AND BUDGET OVERVIEW
2 BUDGET PROCESS
The Capital Improvement Program (CIP) budget process is a five-year planning cycle, updated biennially, and facilitated by a CIP Team comprised of the Director of Public Works, Director of Finance, the City Manager, and the Assistant City Manager.

Departments prepare project application submittals for funding consideration with a priority ranking, and the CIP Team reviews and evaluates applications against the criteria outlined below. Project applications are also evaluated within the context of available funding limits to ensure that extremely limited resources fund priority projects while maintaining the City’s existing infrastructure and minimize future replacement costs.

Project Scoring
Project application budget requests, particularly for unrestricted General Fund dollars, have exceeded available funding. The CIP Team evaluates projects that are competing for limited funds according to three broad criteria, defined as follows:

Mandated Activities
• Projects necessary for health and safety reasons that cannot be deferred • Projects mandated by the Federal or State government
• Projects necessary to adequately maintain existing facilities, infrastructure, or equipment
• Projects underway that have unavoidable budget shortfalls and that cannot be modified
Council / Community Priorities
• Projects that address a Council Priority
• Projects that respond to a Council action or directive • Projects identified in an adopted City planning document Fiscal Responsibility
• Projects that will improve operational efficiencies and achieve ongoing cost savings • Projects that generate revenue
• Projects where significant outside funding has been obtained to leverage City funding Based on evaluation against these criteria, capital budget recommendations are presented to the City Council for consideration.

ATTACHMENT B

4.B.b
Packet Pg. 238 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROGRAM AND BUDGET OVERVIEW
3 IMPACTS ON GENERAL FUND BUDGET RESOURCES
The annual General Fund capital budget allocation was increased from $13 million to $21 million in FY 2015-16 to help offset the loss of redevelopment funding for capital improvements and had remained level until FY2020-21. As a result of COVID-19, staff recommended a reduction in the FY2020-21 and FY2021-22 annual $21 million General Fund CIP allocations to $6.8 million and $8.9 million respectively, releasing an additional $24.2 million in one-time costs over the two-year period. The FY 2022-23 and FY 2023- 24 base allotment and prior year CIP project savings allocated to the CIP budget are $13.8 million and $13.1 million, respectively, with funding restored to the $21 million level in FY 2025-26. While there are very small increases in the amount dedicated to capital projects each year leading to FY 2025-26, these increases are not enough to address deferred infrastructure and equipment maintenance, price escalation in this area, and a renewed focus on community amenities that were put on hold during the pandemic, such as the Memorial Park Expansion project and planning for the Airport to Park Conversion. Beginning in FY 2026-27, the forecast assumes two years of additional $4 million contributions beyond the $21 million baseline program. Considering the decrease in General Fund baseline funding, the limited number of projects proposed in the upcoming budget cycle continue to largely represent critical infrastructure needs and projects that cannot be deferred without compromising essential operations or public health and safety. More than ever, the General Fund allocation can only fund critical ongoing infrastructure maintenance projects. As a result, alternative funding sources and capital financing solutions will need to be employed to provide additional resources for any future large projects.

BUDGET SUMMARY BY FUND
The Citywide CIP Proposed Biennial Budget funds 100 capital projects across 20 Funds.

The total Proposed Budget is $88.4 million in FY 2022-23, and $96.1 million in FY 2023-24.

CIP Budget Summary by Fund
The FY 2022-23 Proposed CIP Budget represents a decrease of $75.3 million or 46 percent compared to the FY 2021-22 Adopted CIP Budget of $163.7 million. The prior year budget included $78 million from Water Bond resources for water infrastructure projects that advance the Sustainable Water Master Plan.

ATTACHMENT B

4.B.b
Packet Pg. 239 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROGRAM AND BUDGET OVERVIEW
4 FY2022-23 FY2023-24 FY2024-25 FY2025-26 FY2026-27
(01) General Fund 13,840,004 13,050,429 14,420,829 18,235,979 15,001,629 (10) Special Revenue 959,900 1,966,600 2,995,000 1,076,000 1,000,000 (11) Beach Recreation 2,080,995 771,720 1,297,020 797,020 820,220 (12) Housing Authority 12,371 12,371 12,371 12,371 12,371 (16) Clean Beaches & Ocean Parcel Tax - Measure V 800,000 3,260,000 8,050,000 50,000 50,000 (18) SC AQMD 652,000 112,000 - - -
(19) Community Development Block Grant 925,700 - - - -
(20) Miscellaneous Grants Fund 13,980,838 4,772,620 350,000 41,700,000 5,000,000 (26) Gas Tax Fund 2,200,000 2,300,000 2,000,000 2,000,000 2,000,000 (27) Local Return 3,208,000 7,335,200 5,500,000 5,500,000 5,500,000 (50) Water 14,666,458 16,525,714 18,693,414 17,348,314 12,634,314 (51) Wastewater 8,523,001 7,104,497 7,645,797 7,961,997 8,092,597 (53) Pier 4,738,861 4,883,787 5,333,787 88,487 3,888,487 (54) Resource Recovery & Recycling 4,566,586 4,113,227 4,220,527 4,487,627 4,546,427 (57) Airport 12,646,868 8,213,889 13,031,089 9,734,689 8,362,989 (59) Cemetery 244,333 79,093 81,793 81,793 81,793
(60) Big Blue Bus 7,376,550 21,177,150 5,341,550 5,454,750 5,500,950 (70) Vehicle Replacement 6,292,362 10,010,552 5,960,302 10,410,492 8,083,752 (71) Computer Equipment Replacement 2,835,900 2,895,400 2,956,300 3,293,600 3,293,600 (75) Risk Management Admin 34,148 34,188 34,188 34,188 34,188 Total CIP Budget All Funds 100,584,875 108,618,437 97,923,967 128,267,307 83,903,317 Less Internal Service Transfers (12,142,457) (12,535,547) (12,865,947) (13,268,447) (13,591,247) Net Total CIP Budget All Funds $    88,442,418 $   96,082,890 $  85,058,020 $  114,998,860 $  70,312,070 FUND

BUDGET BUDGET PLAN
General Fund
The General Fund represents thirteen percent of the total CIP Budget over the biennial period. The FY2022-23 proposed General Fund budget is $13.8 million, which continues to reflect a net reduction of $7.2 million to the annual $21 million General Fund CIP allocation after City Hall East debt service and prior year CIP savings are factored into the total. In FY 2023-24, the proposed General Fund budget is $13.1 million, which reflects an additional $7.9 million net decrease during the biennial period. Resources for the biennial cycle continue to be lower than prior years due to the implemented budget measures that enable the City to maintain essential and emergency operations throughout the pandemic while preserving the City’s financial resilience to the greatest extent possible.

Non-General Funds
The non-General Funds included in the CIP budget can support their respective capital improvement budgets. These resources are mostly restricted and must fund projects within their fund. However, there are several infrastructure projects for the Pier and Beach outlined in the Unfunded Projects list that have been put on hold until additional resources are available to proceed with the projects.

ATTACHMENT B

4.B.b
Packet Pg. 240 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROGRAM AND BUDGET OVERVIEW
5 FY 2022-24 CIP Budget by Fund (two-year total by percentages)

IMPACTS TO THE ONGOING OPERATING BUDGET
Capital projects that increase the number of facilities or expand existing infrastructure can impact ongoing operating costs for the City. The projects proposed in this five-year plan will add an estimated $131,500 to the General Fund operating budget in FY 2023- 24 and increasing to a potenial estimated $312,900 in FY2024-25 if all of the proposed projects are completed.

The most significant increases incl ude $162,900 annually to continue the Drone as a First Responder Program and $20,000 for annual maintenance of the Library Wi-Fi infrastructure starting in FY 2023-24. Additionally, an estimated $150,000 annually will be required starting in FY 2024-25 for the Procurement and Contract Management Software software system and the public safety radio equipment that require ongoing maintenance costs. These types of ongoing costs are considered during the CIP Budget Process to ensure that the Capital Budget Plan does not create unsustainable ongoing maintenance needs. The costs are also included in the five-year financial forecast in all scenarios.

Operations and maintenance costs associated with capital projects approved in prior biennial CIP budgets are updated regularly and continually inform updated five-year forecasts and operating budget proposals. Operating budget increases in non-General Funds can be supported by those funds.

General Fund - 13%
Big Blue Bus - 14% Airport - 10%
Grants - 9%
Vehicle Replacement - 8%
Local Return + Gas Tax - 7%
Pier - 5%
All Others - 6%
Resource Recovery &
Recycling - 4%
Water,Wastewater
and Clean Beaches
(Measure V) - 24%

ATTACHMENT B

4.B.b
Packet Pg. 241 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROGRAM AND BUDGET OVERVIEW
6 UNFUNDED PROJECTS
Projects that were eliminated or reduced to help close the City’s funding gap resulting from the global COVID-19 crisis or did not receive funding are listed in the Unfunded Projects table and are tracked for consideration in future funding cycles. In many cases, these are still high priority projects, but they were deferred given the limited resources.

City staff will need to explore opportunities to leverage City funds with external funding.

Future project proposals will also need to acknowledge workload considerations where existing staffing capacity is fully committed to other urgent projects or limited as a result of the City’s restructuring. In some cases, staff is able to continue preliminary or related work until it is possible to fully fund a broader effort.

While there are incremental increases in the amount dedicated to capital projects each year leading to FY 2025-26, these increases will not be sufficient to address deferred infrastructure and equipment maintenance, price escalation, and a renewed focus on community amenities that were put on hold during the pandemic, such as the Memorial Park Expansion project and planning for the Airport to Park Conversion. While this biennial budget wil fund the framework and planning of the Aiport to Park Conversion project, a funding source for this project’s construction buget has not been identifed but alternative funding options will continue to be explored.

CONTINUING PROJECTS
This budget document represents all projects that are recommended to receive new budget appropriations in FY 2022-23 and FY 2023-24, as well as a few projects that are in the budget plan for FY 2024-27. Due to the multi-year nature of capital projects and the fiscal best practice requiring that budget be allocated in the first year that a contract is awarded rather than on a projected cash flow basis, it is common for unspent budget to be “rolled over” from one fiscal year to another to allow for the completion of an approved project scope within contract and budget authority. Some projects that already received a budget allocation in FY 2021-22 or prior but are not yet complete may have unspent, approved budget rolled over into FY 2022-23. This will be determined after the current fiscal year closes, so these amounts are not included in the FY 2022-23 through FY 2026-27 capital plan. All active projects, regardless of the year of the initial budget appropriation, will be reported in a CIP Annual Report to Council, which will be issued after the prior fiscal year closes and final expenditures are tallied.

ATTACHMENT B

4.B.b
Packet Pg. 242 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget)

USER GUIDE TO PROJECT AND BUDGET DETAILS SECTIONS
The Project Detail section of this budget document outlines each CIP project that will receive a new budget appropriation during the Biennial Budget period of FY 2022-23 or FY 2023-24. It also includes some project amounts that are proposed as part of the Budget Plan period starting in FY 2024-25 or later, to reflect subsequent Biennial Budget period requests.

Detailed programmatic and financial information is provided for each CIP project.

Programmatic information includes project title, description, justification, estimated completion date, and images where possible. Financial information includes the total project budget for one-time projects, account numbers, the adopted budget for FY 2022-23 and FY 2023-24, and the budget planning numbers for FY 2022-23 through FY 2024-25.

The Project Detail section is organized by Department. Within each Departmental section, projects are listed in alphabetical order. Projects are often funded using more than one funding source; all funding sources and accounts are listed under each project’s detail.

The Budget Detail section presents a program-wide budget table organized by Fund. To view budget by Fund, readers can refer to the table in the Budget Details section that is organized by Fund.

Account numbers presented are the account numbers for the Tyler Munis Enterprise Resource System used in the City’s financial system. All CIP account numbers begin with “C” to designate capital projects. Internal Service transfers that reflect a contribution from a fund to citywide computer, telecommunications, or vehicle replacement CIPs begin with “I.”
PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

USER GUIDE TO PROJECT AND BUDGET DETAIL SECTIONS
7 ATTACHMENT B

4.B.b
Packet Pg. 243 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) Community Development
The mission of the Community Development Department is focused on the built environment and the encouragement and expansion of economic opportunities for businesses and residents. The Department facilitates new investment and encourages economic activity by introducing code amendments to streamline the land use entitlement process and review for development applications consistent with the City’s adopted land use policies. The Department ensures that development projects comply with applicable standards, project design reflects the City’s aesthetic character, and historic resources are protected. The Department is also responsible for development review, plan check, building inspections, code enforcement, implementing City real estate transactions, promoting economic sustainability, serving as liaison to the business districts, managing leasing and licensing of City property including the Santa Monica Airport, operating the Santa Monica Farmers’ Markets, managing the Santa Monica Beach and Pier, and administering the wind-down of the former Redevelopment - COMMUNITY DEVELOPMENT
PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
8 ATTACHMENT B

4.B.b
Packet Pg. 244 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
9 Project #
C0851
Target Completion Date
FY2024-25
Total Project Budget
$9,855,000
Project Description
This project would replace existing
lighting infrastructure with 68 Smart
Poles at the Third Street Promenade.

This replacement will serve multiple purposes, providing for enhanced security, improved visitor experience, and additional functionality to activate and enhance public spaces. It is consistent with Santa Monica’s technology forward approach, which serves residents and visitors, and continues to draw technology sector businesses and jobs that are important for the City’s future.

Project Justification
The existing lighting poles were installed with the last renovation of the Third Street Promenade in 1989 and no longer meet the needs of the area.

Community Development

ARPA PROMENADE LIGHTING PROJECT
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Misc. Grants Fund C2008510.689000 $ 9,855,000 $ - $ - $ - $ - TOTAL PROJECT BUDGET $ 9,855,000 $ - $ - $ - $ -
- COMMUNITY DEVELOPMENT

ATTACHMENT B

4.B.b
Packet Pg. 245 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
10 Project #
C0871
Target Completion Date
FY 2023-24
Total Project Budget
$300,000
Project Description
Phase I of the Beach Master Plan will inform short- and long-term management of the Santa Monica State Beach and its amenities with an emphasis on supporting the overall beach visitor experience, realizing a balance between economic and environmental sustainability, and positioning the City to take advantage of major events like the 2028 Olympics. The project area is roughly 2.8 miles long and 650 feet wide from the Pacific Ocean to the first public road. The study will seek actionable recommendations for environmental and economic sustainability, image and identity, facilities and asset management, circulation and access, equity and environmental justice, programs and uses, safety and security. Phase I will specifically focus on a community process to engage a variety of beach stakeholders to confirm the needs and perspectives of businesses, visitors, and residents and an Asset Management Plan to include a comprehensive beach maintenance strategy to include facilities, utilities, and infrastructure.

Project Justification
Open 24 hours a day, the beach attracts millions of visitors each year who are eager to enjoy recreational opportunities, sand and surf and the amenities. Major attractions include the Santa Monica Pier, original Muscle Beach and slackline park, playgrounds, the Beach Trail, the Annenberg Community Beach House, and beach volleyball courts. Revenues generated from operations and events at the Beach are used exclusively to support beach operations. However, the Beach Fund has a structural deficit, typically generating sufficient revenues to support operations but not all the required capital improvements necessary to maintain the Beach assets.

This project would identify the highest priorities and inform budget planning.

Community Development
BEACH MASTER PLAN – PHASE 1
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Beach Recreation Fund C1108710.689000 $ 300,000 $ - $ - $ - $ - TOTAL PROJECT BUDGET $ 300,000 $ - $ - $ - $ -

ATTACHMENT B

4.B.b
Packet Pg. 246 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
11 Project #
C0872
Target Completion Date
FY2022-23
Total Project Budget
$600,000
Project Description
The project continues regular repairs to the Santa Monica Stat Beach public restrooms that serve millions of visitors each year. This phase will replace the existing sewer lines to the restrooms.

Project Justification
The Beach Restrooms require regular maintenance due to heavy use and the harsh beachfront environment. This project would provide for replacement of the sewer laterals at 10 existing beach restrooms which have reached the end of their useful life and are resulting in periodic closure of the restrooms.

Community Development

BEACH RESTROOM SEWER LATERALS
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Beach Recreation Fund C1108720.689000 $600,000 $ - $ - $ - $ - TOTAL PROJECT BUDGET $600,000 $ - $ - $ - $ -
- COMMUNITY DEVELOPMENT

ATTACHMENT B

4.B.b
Packet Pg. 247 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
12 Project #
C0734
Target Completion Date
FY2024-25
Total Project Budget
$166,500
Project Description
This project would install ten additional volleyball courts and explore the feasibility of installing lights at the 1200 Ocean Front Walk location. Beach volleyball has been steadily growing in popularity since it was introduced as an NCAA scholarship sport 10 years ago. Currently, there are 4 lighted courts at the Pier and are the only lighted courts in LA County that are open to the public. The FY 20-21 CIP budget for this project was $98,000, and an additional $68,500 is needed in FY 2022-23.

Project Justification
The continued growth in the popularity of beach volleyball has created excess demand at several locations and conflicts between recreational players and tournaments. This project seeks to better distribute activity through the beach by adding courts to the Arizona location and creating a tournament venue. The addition of more lighted courts at this location will also increase opportunities for evening play.

Community Development

BEACH VOLLEYBALL COURTS AND LIGHTS
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Beach Recreation Fund C1107340.689000 $ 68,500 $ - $ - $ - $ - TOTAL PROJECT BUDGET $ 68,500 $ - $ - $ - $ -
- COMMUNITY DEVELOPMENT

ATTACHMENT B

4.B.b
Packet Pg. 248 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
13 Project #
C0832
Target Completion Date
FY 2022-23
Total Project Budget
$299,300
Project Description
This project would replace the existing
aging vehicle barrier dragnet system at
the twice-weekly Downtown Farmers
Markets. This project would include a revised Traffic Control Plan design and procurement of new vehicle barrier equipment.

Project Justification
The current Farmers Market vehicle barrier system has aged since installation in 2010 and should be replaced proactively in the interest of public safety. The barrier equipment is exposed to outdoor elements weekly and is reaching the end of its useful life. As each dragnet barrier fence is specifically designed per location, the equipment cannot be rotated for use if repairs are needed. Replacement with new equipment would maintain essential operations and public safety.

Community Development

FARMERS MARKET VEHICLE BARRIER
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 General Fund C0108320.689000 $ 299,300 $ - $ - $ - $ -
TOTAL PROJECT BUDGET $ 299,300 $ - $ - $ - $ -
- COMMUNITY DEVELOPMENT

ATTACHMENT B

4.B.b
Packet Pg. 249 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
14 Project #
C0615
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project will replace the fire sprinkler
system under the pier decking and will
include new pipes, hangers, sprinkler
heads, fire risers and an alarm system. The updated system will meet current standards, enhance fire suppression capacity, and make the protection system fully functional and reliable.

This project is completed in phases and ongoing budget needs are included in the budget plan and biennial budget is requested under the ARPA Pier and Beach Travel and Tourism grant.

Project Justification
The Santa Monica Pier is a tourist destination and attracts millions of visitors on an annual basis. A modernized fire suppression sprinkler system is essential to the safety of the public and preservation of the wooden Pier.

Community Development

PIER BELOW DECK FIRE SPRINKLER
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Pier Fund C5306150.689000 $3,000,000 $ - $3,400,000 $ - $3,300,000 TOTAL PROJECT BUDGET $3,000,000 $ - $3,400,000 $ - $3,300,000 - COMMUNITY DEVELOPMENT

ATTACHMENT B

4.B.b
Packet Pg. 250 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
15 Project #
C0675
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project would entail systematically
replacing the deteriorated components
of the pier deck and substructure over
a 10-year period as recommended in the 2018 Moffat and Nichol Pier Infrastructure Assessment Study. The pier has a total area of approximately 360,000 square feet. This project would aim to replace approximately 36,000 square feet of decking including any stringers or pile caps beneath the deck as required and substructure, in a predictable and programmatic fashion.

Project Justification
The Santa Monica Pier is visited by millions every year, averaging between 30,000 and 60,000 people per day. Maintaining and improving the historic Pier’s structural integrity and emergency vehicle loading capacity is paramount to ensuring the safety of the public and the protection of this important historic and economic resource. The ongoing improvements and priority locations are included in the 2018 Moffat and Nichol Engineering Study Pier infrastructure recommendations
Community Development

PIER DECK UPGRADES
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Pier Fund C5306750.689000 $1,500,000 $4,700,000 $ - $ - $ - TOTAL PROJECT BUDGET $1,500,000 $4,700,000 $ - $ - $ -
- COMMUNITY DEVELOPMENT

ATTACHMENT B

4.B.b
Packet Pg. 251 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
16 Project #
C0863
Target Completion Date
FY 2022-23
Total Project Budget
$155,100
Project Description
This project would replace the roof above the Harbor office and locker room which are leaking and no longer serviceable.

Project Justification
The Pier Harbor Guard office and locker room roofs are beyond their life expectancy and leaks are occurring into the interior. Several roofing companies have assessed the condition of the roof and determined the structures require a new roof.

Community Development

PIER HARBOR GUARD ROOF REPLACEMENT
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Pier Fund C5308630.689000 $ 155,100 $ - $ - $ - $ -
TOTAL PROJECT BUDGET $ 155,100 $ - $ - $ - $ -
- COMMUNITY DEVELOPMENT

ATTACHMENT B

4.B.b
Packet Pg. 252 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
17 Project #
C0674
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project will continue a current effort to replace Pier edge railing and upgrade the existing lighting to ensure the safety of Pier visitors. This is an ongoing and multi-year project that will address the work in phases. The ongoing budget needs are included in the budget plan and biennial budget is requested under the ARPA Pier and Beach Travel and Tourism grant.

Project Justification
The railing and light poles on the pier are subject to strong environmental challenges with salt air and humidity. Periodic replacement of railings and lighting are needed to ensure their integrity and maintain a safe environment on the Pier.

Community Development

PIER RAILING & LIGHT POLE REPLACEMENT PROGRAM
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Pier Fund C5306740.689000 $ - $ - $ 500,000 $ - $ 500,000 TOTAL PROJECT BUDGET $ - $ - $ 500,000 $ - $ 500,000
- COMMUNITY DEVELOPMENT

ATTACHMENT B

4.B.b
Packet Pg. 253 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
18 Project #
C0864
Target Completion Date
FY 2024-25
Total Project Budget
$950,000
Project Description
This project would involve planning and design for a relocation of the Pier trash compactor, which is currently located under the Pier Bridge and must be relocated prior to the planned replacement of the Pier Bridge.

Project Justification
The trash compactor which handles all the Pier’s landfill bound waste is located within an enclosure below the Pier Bridge. The planned reconstruction of the Pier Bridge requires the temporary relocation of the Pier trash compactor. A study of alternative locations, requirements and costs is required to determine if a temporary relocation or permanent relocation is appropriate and establish budget to complete the work.

Community Development

PIER TRASH COMPACTOR RELOCATION
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Pier Fund C5308640.689000 $ - $ 100,000 $ 850,000 $ - $ - TOTAL PROJECT BUDGET $ - $ 100,000 $ 100,000 $ - $ -
- COMMUNITY DEVELOPMENT

ATTACHMENT B

4.B.b
Packet Pg. 254 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
19 Community Services
The Community Services Department enriches lives, advances equity, and empowers people to thrive by providing a dynamic array of social, cultural, recreational, educational, and housing programs and services developed with and for the community. - COMMUNITY SERVICES

ATTACHMENT B

4.B.b
Packet Pg. 255 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
20 Project #
C0841
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
The Annenberg Community Beach
House (ACBH) Facilities Maintenance
project would fund the rehabilitation,
repairs, infrastructure maintenance of buildings, equipment, and other structures at the Beach House for the short-term and long-term integrity of the site. Projects include rehabilitation of the failing historic Guest House floors and other capital expenditures identified by Faithful+Gould’s Facilities Condition Assessment (FCA) as Priority 1 (systems that require upgrade or replacement to comply with current Fire, Life and Safety Codes, and Accessibility) and Priority 2 (systems that have failed or are nearing the end of their useful life) items.

Project Justification
The ACBH Facilities Maintenance Program maximizes the lifespan of City facilities and maintains infrastructure identified to be at the end of useful life. Rehabilitation of floors is overdue and is top priority for the upcoming fiscal year.

Community Services

ANNENBERG COMMUNITY BEACH HOUSE FACILITIES MAINTENANCE
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Beach Recreation Fund C1108410.689000 $ 270,000 $ 185,000 $ 700,000 $ 200,000 $ 200,000 TOTAL PROJECT BUDGET $ 270,000 $ 185,000 $ 700,000 $ 200,000 $ 200,000 - COMMUNITY SERVICES

ATTACHMENT B

4.B.b
Packet Pg. 256 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
21 Project #
C0843
Target Completion Date
FY 2022-23
Total Project Budget
$100,000
Project Description
This project would fund the replacement of the Annenberg Community Beach House electronic scrapbook, a core element of mandated Interpretive Services. To retain this repository of Beach House history, the exhibit must be rebuilt with current, and future forward technology.

Project Justification
The technology of the electronic scrapbook is obsolete and is in danger of becoming unusable. It needs to be updated to retain important elements of the Interpretative Master Plan. The experiential electronic scrapbook is an accessible and core component of Beach House interpretive services, which are mandated in the City’s agreement with the Annenberg Foundation. The scrapbook represents a cumulative history of the site’s development through the decades.

Community Services

ANNENBERG COMMUNITY BEACH HOUSE INTERPRETIVE TECHNOLOGY Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Beach Recreation Fund C1108430.689000 $ 100,000 $ - $ - $ - $ - TOTAL PROJECT BUDGET $ 100,000 $ - $ - $ - $ -
- COMMUNITY SERVICES

ATTACHMENT B

4.B.b
Packet Pg. 257 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
22 Project #
C0842
Target Completion Date
FY 2022-23
Total Project Budget
$118,000
Project Description
This project would fund the replacement of the 59 light bollards at the Annenberg Community Beach House.

Project Justification
The light bollards illuminate the site and are critical to maintain health and safety. City electricians have identified that the bollard lighting structures are failing and need to be replaced.

The salt air has damaged the hardware that holds the bollards together to a state that requires a complete replacement.

Community Services

ANNENBERG COMMUNITY BEACH HOUSE LIGHT BOLLARDS
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Beach Recreation Fund C1108420.689000 $ 118,000 $ - $ - $ - $ - TOTAL PROJECT BUDGET $118,000 $ - $ - $ - $ -
- COMMUNITY SERVICES

ATTACHMENT B

4.B.b
Packet Pg. 258 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
23 Project #
C0847
Target Completion Date
FY 2022-23
Total Project Budget
$120,000
Project Description
This project would fund the replacement
of the Virginia Avenue Park (VAP) Fitness
Room rubber flooring.

Project Justification
The VAP fitness room is used by PAL and partner agencies to provide free fitness programs for youth and seniors. The floor is water damaged, stained, and buckling throughout. The floor replacement is needed to maintain safe access to the space.

Community Services

FITNESS ROOM SAFETY IMPROVEMENTS
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 CDBG Fund C1908470.689000 $ 120,000 $ - $ - $ - $ -
TOTAL PROJECT BUDGET $ 120,000 $ - $ - $ - $ -
- COMMUNITY SERVICES

ATTACHMENT B

4.B.b
Packet Pg. 259 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
24 Project #
C0822
Target Completion Date
FY 2024-25
Total Project Budget
$370,000
Project Description
This project would fund the
recontextualization of the City Hall
murals through community engagement,
companion works, and a supportive lobby experience that will make City Hall welcoming for all who enter. For this project, staff will engage our diverse population by engaging the public in a dialogue about the messages conveyed by the historic murals regarding our social, political, and racial history. The project will then create other companion works that will provide balance to the message through an array of voices and perspectives through a series of community conversations, art activations, and other engagement measures, with the ultimate deliverable being permanent or temporary art installation(s) that provide a counterbalance to the existing City Hall murals by more accurately depicting our history and our community. The requested CIP funds would be supplemented by $70,000 in Percent for Art funds that have been approved by the Arts Commission for this public art commission and $50,000 that was budgeted in FY 2021- 22 for the lobby mural project.

Project Justification
The City’s commitment to equity and inclusion demands that our public spaces be welcoming to all members of our community. The representations depicted in the historic murals in City Hall do not reflect this commitment to inclusion and should be addressed by providing additional artworks that round out the stories told in the murals in a way that more accurately reflects our history.

Community Services

LOBBY MURAL RECONTEXTUALIZATION
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 General Fund C0108220.689000 $ - $ 250,000 $ - $ - $ -
TOTAL PROJECT BUDGET $ - $ 250,000 $ - $ - $ -
- COMMUNITY SERVICES

ATTACHMENT B

4.B.b
Packet Pg. 260 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
25 Project #
C0835
Target Completion Date
FY 2022-23
Total Project Budget
$100,000
Project Description
This project would fund the replacement of the existing recreation management software system to improve customer experience, deliver process improvements, and create operational and cost efficiencies.

Project Justification
During 2021, over 25,000 Santa Monicans (duplicated) participated in registered activities offered by the Community Services Department, including camps, classes, adult sports leagues, recreational swimming, swim classes, paddleboard, and skateboard classes and camps.

While upgrades and improvements to the 2012 system are made on a continual basis, the system has limitations and limited integration functionality. Funds are needed to purchase and configure a new system that will enable the City to provide excellent customer service both in person and online for its main business activities including, but not limited to, daily recreation program administration and registration, facility and field reservations, memberships, payment processing, and reporting. In addition, the system should provide for efficient and effective business processes and management tools to assist in programs administration and financial reporting.

Community Services

RECREATION MANAGEMENT SOFTWARE
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 General Fund C0108350.689000 $ 100,000 $ - $ - $ - $ -
TOTAL PROJECT BUDGET $100,000 $ - $ - $ - $ -
- COMMUNITY SERVICES

ATTACHMENT B

4.B.b
Packet Pg. 261 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
26 Project #
C0467
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project funds annual routine and
deferred maintenance that is required to
adequately maintain the City’s municipal
pools at the Swim Center and the Annenberg Community Beach House.

Project Justification
This project supports the goal to preserve and promote access to Santa Monica’s parks, beach, and open space and recreation resources. The Annenberg Community Beach House pool and Swim Center pools are very popular and heavily used and require a significant amount of maintenance to sustain the building and pool systems in a condition that preserves and maintains public health and safety.

Community Services

SWIM FACILITIES PLANNED MAINTENANCE
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 General Fund C0104670.689000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 Beach Recreation Fund C1104670.689000 $ 65,000 $ 65,000 $ 65,000 $ 65,000 $ 65,000 TOTAL PROJECT BUDGET $ 165,000 $ 165,000 $ 165,000 $ 165,000 $ 165,000 - COMMUNITY SERVICES

ATTACHMENT B

4.B.b
Packet Pg. 262 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
27 Project #
C0848
Target Completion Date
FY 2022-23
Total Project Budget
$175,000
Project Description
This project would fund the
reconstruction of the drainage system
and installation of shade structures in the
Virginia Avenue Park Teen Center courtyard to optimize the space.ncies.

Project Justification
The Teen Center Courtyard is frequently used by youth and as a place for community events.

Trees were planted to provide shade; however, the trees are not growing, and the space is often in direct sunlight. Additionally, the courtyard floods during every rainstorm causing damage to the Teen Center. This project seeks to add much needed shade and install a long-term drainage solution, to improve access to the courtyard and prevent damage to the teen center.

Community Services

TEEN CENTER COURTYARD SAFETY IMPROVEMENTS
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 CDBG Fund C1908480.689000 $ 175,000 $ - $ - $ - $ -
TOTAL PROJECT BUDGET $ 175,000 $ - $ - $ - $ -
- COMMUNITY SERVICES

ATTACHMENT B

4.B.b
Packet Pg. 263 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
28 Project #
C0849
Target Completion Date
FY 2023-24
Total Project Budget
$570,700
Project Description
This project would fund the repair of
the Thelma Terry Center Workshop
Room 3 to accommodate room rentals
and community meetings. Work would include interior restoration of Community Workshop 3, addition of a building access control system, HVAC upgrades, installation of energy efficient light fixtures, and aesthetic landscaping improvements.

Project Justification
The Thelma Terry Workshop 3 space is the largest City-owned public meeting room on the east side of the city. Its intended purpose, which it was heavily used for prior to the pandemic, is as a community meeting space. Additionally, the room is available for rent on the weekends to the public for parties. Repairs would allow the space to once again be used for community-based events and meetings.

Community Services

THELMA TERRY CENTER IMPROVEMENTS
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 CDBG Fund C1908490.689000 $ 570,700 $ - $ - $ - $ -
TOTAL PROJECT BUDGET $ 570,700 $ - $ - $ - $ -
- COMMUNITY SERVICES

ATTACHMENT B

4.B.b
Packet Pg. 264 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
29 Department of Transportation
The Department of Transportation (DOT) provides accessible connections to economic opportunity and leads the City’s vision for a non-auto-centric future, while also ensuring safe and reliable streets. The department is a resource for innovative, accessible, and sustainable mobility options. DOT combines Big Blue Bus (BBB) planning, operations and maintenance, traffic engineering, operations and maintenance, multi-modal transportation planning, programming and design, shared mobility and micromobility regulation, transportation permitting and parking operations/ management under one administration. DOT advances BBB’s regional transit service, the Mobility On-Demand Every Day (MODE) paratransit program, and the planning and implementation of Complete, Green Streets to include bus, bike, pedestrian, micromobility, and first-last mile options. DOT provides opportunities for community mobility and wellbeing as part of an active, accessible, congestion-relieving, multimodal transportation network. - COMMUNITY SERVICES

ATTACHMENT B

4.B.b
Packet Pg. 265 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
30 Project #
C0477
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project would fund technology
hardware and software upgrades and
replacements for BBB. This project will
include all on-board technology-related projects such as radio tower equipment, schedule, and operation management systems, including auto vehicle locators, two-way communication system, system implementation, and fare box collection system.

Project Justification
This project is necessary for ongoing improvements to address Big Blue Bus technology needs.

Department of Transportation

BBB INFORMATION TECHNOLOGY PROGRAM
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Big Blue Bus Fund C6004770.689000 $ 926,600 $ 747,100 $ 608,100 $ 608,100 $ 608,100 TOTAL PROJECT BUDGET $ 926,600 $ 747,100 $608,100 $ 608,100 $ 608,100 - DEPARTMENT OF TRANSPORATATION

ATTACHMENT B

4.B.b
Packet Pg. 266 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
31 Project #
C0802
Target Completion Date
FY 2022-23
Total Project Budget
$382,600
Project Description
This project would provide funding
for modifications to the current glass
paneled bi-fold storefront doors, security
upgrades to the metal grate walls between the bike parking area and the parking structure, and enhanced ventilation for the facility to address brake dust from vehicles circulating within the attached parking structure (PS8). The city designed and installed the storefront approximately 11 years ago, and the facility needs repair to resume bike center operations. Budget in the amount of $100,600 was budgeted for this project in FY 2021-22 for storefront doors and repairs.

Unfortunately, the temporary repairs have not been sufficient to prevent vandalism and the membership area at the Colorado location is not currently operable due to the extent of the vandalism.

Project Justification
Repair is needed to resume secure bike parking operations at the bike center and promote sustainable transportation for downtown employees and visitors. The membership facility within the Bike Center in Parking Structure 8 is currently not operable due to recurring vandalism. When operable, the Bike Center supports City transportation and sustainability goals by providing secure bike parking, lockers, showers, and changing facilities for bicycle commuters traveling to and from Downtown Santa Monica as well as local Downtown residents. Bike center operations generate revenue for the city in the form of base rent plus profit sharing. Bayside District Parking Levy Assessment funds have been identified as an eligible funding source for the repairs and security upgrades at PS8.

Department of Transportation
BIKE CENTER STOREFRONT DOOR SAFETY REPAIR (PS8)
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Special Revenue Fund C1008020.689000 $ 282,000 $ - $ - $ - $ - TOTAL PROJECT BUDGET $ 282,000 $ - $ - $ - $ -
- DEPARTMENT OF TRANSPORATATION

ATTACHMENT B

4.B.b
Packet Pg. 267 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
32 Project #
C0814
Target Completion Date
FY 2023-24
Total Project Budget
$2,042,471
Project Description
This project would design and construct
a continuous eastbound and westbound
parking protected Class IV bikeway
along Broadway between 5th St and 26th St. Broadway is one of the busiest bike corridors and important connection to downtown. The project will significantly enhance safety for existing riders and increase active transportation mode share by creating a protected facility suitable for all ages and abilities. The FY 2021-22 budget for this project was $550,000, and an additional $1,492,471 is needed for FY 2023-24.

Project Justification
This project was identified in the Council approved 2020 Bike Action plan Amendment as part of the 5-year vision. Protected facilities on Broadway will provide a critical east-west connection and begin to link major north-south routes (17th Street) to form the backbone of the City’s protected bikeway network.

Department of Transportation
BROADWAY PROTECTED BIKEWAY: 5TH STREET - 26TH STREET
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Misc. Grant C2008140.689290 $ - $ 161,471 $ - $ - $ -
Special Revenue Fund C1008140.689000 $ - $ 1,331,000 $ - $ - $ - TOTAL PROJECT BUDGET $ - $ 1,492,771 $ - $ - $ -
- DEPARTMENT OF TRANSPORATATION

ATTACHMENT B

4.B.b
Packet Pg. 268 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
33 Project #
C0475
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project funds ongoing maintenance for revenue vehicles such as rebuilding engines, transmissions, differentials, refurbishments, and including retrofitting to near-zero emission engines.

Project Justification
This preventative maintenance is required by the Federal Transit Administration and repair work is necessary to keep the bus fleet safe and functional and to avoid service interruptions.

Department of Transportation

BUS COMPONENTS
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Big Blue Bus Fund C6004750.689000 $ 3,208,000 $ 3,188,800 $ 3,198,400 $ 3,198,400 $ 3,198,400 TOTAL PROJECT BUDGET $ 3,208,000 $ 3,198,400 $ 3,198,400 $ 3,198,400 $ 3,198,400 - DEPARTMENT OF TRANSPORATATION

ATTACHMENT B

4.B.b
Packet Pg. 269 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
34 Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Big Blue Bus Fund C6004780.689000 $ 80,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000 TOTAL PROJECT BUDGET $ 80,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000 Project #
C0478
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project funds ongoing replacements of and improvements to more than 1,000 bus stop shelters, benches, and signs throughout Big Blue Bus’s service area.

Project Justification
This is necessary to provide clean, safe and ADA compliant bus stops for BBB customers.

Department of Transportation

BUS STOP AMENITIES
- DEPARTMENT OF TRANSPORATATION

ATTACHMENT B

4.B.b
Packet Pg. 270 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
35 Project #
C0866
Target Completion Date
FY 2024-25
Total Project Budget
$1,258,600
Project Description
This project would fund bus stop
improvements to provide shading
and ADA compliance. A study will be
performed to evaluate all 932 bus stops across 59 square miles service area encompassing the cities of Santa Monica, Los Angeles, Culver City, Inglewood, as well as unincorporated areas of Los Angeles County.

Project Justification
All BBB stops are subject to federal regulations regarding ADA accessibility at bus stops.

Additionally, in October of 2018, Santa Monica City Council adopted a set of bus stop amenity standards to be applied to all stops across the system.

Department of Transportation

BUS STOP IMPROVEMENTS
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Big Blue Bus Fund C6008660.689000 $ 200,000 $ 1,058,600 $ - $ - $ - TOTAL PROJECT BUDGET $ 200,000 $ 1,058,600 $ - $ - $ -
- DEPARTMENT OF TRANSPORATATION

ATTACHMENT B

4.B.b
Packet Pg. 271 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
36 Project #
C0815
Target Completion Date
FY 2024-25
Total Project Budget
$546,900
Project Description
This project would install a westbound
protected bike lane on Colorado
Avenue between 5th and 17th streets.

The Exposition Bike Path terminates at Colorado Avenue and 17th Street creating a route gap in cycling facilities between 17th Street and Downtown Santa Monica. This project will extend the Exposition Bike Path route to create a continuous protected bike route in the westbound direction across the entire City that also connects to the Colorado Esplanade and the newly created Ocean Avenue protected bicycle route and the beach bike paths. The design and construction of this project is fully funded with grant funding via a funding agreement with Metro.

Project Justification
The Colorado Avenue Protected Bike Lane project completes the last segment of an important westbound regional bike route, the Exposition Bike Path, which will facilitate economic recovery by allowing residents, visitors, and employees to easily access downtown Santa Monica via sustainable travel modes. The need for this protected bicycle connection was identified in the City Council approved Bike Action Plan Amendment (2020). Additionally, this transportation infrastructure project will facilitate the Council Priority Equitable and Inclusive Economic Recovery by creating connections for people of all ages and abilities to important employment and shopping destinations.

Department of Transportation

COLORADO AVENUE PROTECTED BIKELANE
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Misc. Grants C2008150.689290 $ 150,000 $ 350,000 $ - $ - $ - Local Return (Prop C) C2708150.689130 $ - $ 46,900 $ - $ - $ - TOTAL PROJECT BUDGET $ 150,000 $ 396,900 $ - $ - $ -
- DEPARTMENT OF TRANSPORATATION

ATTACHMENT B

4.B.b
Packet Pg. 272 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
37 Project #
C0747
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This ongoing project would continue to fund applications and technologies available to customers that will enhance the customer experience, such as mobile ticketing, real-time trip planning, electronic wayfinding, and customer feedback and rating of service tools.

Project Justification
The faster boarding allows motor coach operators to continue their service route improving on-time performance, which facilitates regional connections for our customers and our communities. The new mobile ticketing feature will offer customer feedback and rating of service tools. This feedback will allow BBB staff to better plan service and improve staff training.

Department of Transportation

CUSTOMER EXPERIENCE TECHNOLOGY ENHANCEMENTS
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Big Blue Bus Fund C6007470.689000 $ 619,300 $ 621,900 $ 636,700 $ 682,300 $ 731,100 TOTAL PROJECT BUDGET $ 619,300 $ 621,900 $ 636,700 $ 682,300 $ 731,100 - DEPARTMENT OF TRANSPORATATION

ATTACHMENT B

4.B.b
Packet Pg. 273 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
38 Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Big Blue Bus Fund C6008670.689000 $ 65,000 $ 65,000 $ 65,000 $ 65,000 $ 65,000 TOTAL PROJECT BUDGET $ 65,000 $ 65,000 $ 65,000 $ 65,000 $ 65,000 Project #
C0867
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project would fund a customer service live chat platform for Big Blue Bus. The Customer Service Live Chat Platform would be another channel through which we could provide customer support online, both through our website and social media.

Project Justification
The system would expand the BBB technology resources to provide excellent customer service and provide support for both live messaging and automated responses to common inquires. The latter would be especially helpful for receiving/resolving support inquires afterhours. Further, the system could be integrated with Santa Monica 311, to automatically generate tickets for inquiries that require follow up.

Department of Transportation

CUSTOMER SERVICE LIVE CHAT PLATFORM
- DEPARTMENT OF TRANSPORATATION

ATTACHMENT B

4.B.b
Packet Pg. 274 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
39 Project #
C0852
Target Completion Date
FY 2024-25
Total Project Budget
$478,475
Project Description
This project would fund a comprehensive safety study of the eastern section of Pico Boulevard and designing and installing safety enhancements based on the results. The focus area is Pico Boulevard between 28th Street/Stewart Street and Centinela Avenue. This section of Pico Boulevard is identified as a Vision Zero priority street for traffic safety enhancements. The project is funded via the SCAG Sustainable Communities program and requires no local funding match.

Project Justification
The project will enhance safety on a section of Pico Boulevard identified in the City’s Vision Zero Action Plan as a priority street segment for safety enhancements. The project will complement recently installed transportation safety infrastructure at 28th Street/Stewart Street at Pico Boulevard, and make this segment of Pico Boulevard more walkable, more supportive of transit operations, and more economically vibrant.

Department of Transportation
EAST PICO BLVD. SAFETY PROJECT
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Misc. Grant C2008520.689000 $ - $ 478,475 $ - $ - $ -
TOTAL PROJECT BUDGET $ - $ 478,475 $ - $ - $ -
- DEPARTMENT OF TRANSPORATATION

ATTACHMENT B

4.B.b
Packet Pg. 275 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
40 Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Big Blue Bus Fund C6004830.689000 $ 367,000 $ 70,900 $ 350,000 $ 350,000 $ 350,000 TOTAL PROJECT BUDGET $ 367,000 $ 770,900 $ 350,000 $ 350,000 $ 350,000 Project #
C0483
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project funds ongoing improvements and renovations to BBB facilities, including the Fuel & Wash Facility, Administration Building and Maintenance Building. Improvements include building repairs, seismic retrofitting , carpeting, lighting, HVAC, plumbing and painting to the BBB campus.

Project Justification
Maintaining of BBB facilities, system-wide bus stops, yard improvements, and purchasing of necessary shop equipment is essential to delivery of reliable bus service.

Department of Transportation

FACILITIES UPGRADES & RENOVATIONS
- DEPARTMENT OF TRANSPORATATION

ATTACHMENT B

4.B.b
Packet Pg. 276 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
41 Project #
C0868
Target Completion Date
FY2023-24
Total Project Budget
$263,200
Project Description
This project would fund the procurement and implementation of a fleet asset management system. Staff is currently using Trapeze EAM system. The system will need to be upgraded or replacement. This project will evaluate the cost effectiveness to upgrade and extend the current agreement and to procure a new system. The current system manages all revenue and nonrevenue vehicles of more than 200 vehicles.

Project Justification
The current software holds fleet information for the BBB fleet which includes both revenue and service vehicles. Additionally, the EAM system contains parts inventory information. A new fleet management software is needed to streamline preventive maintenance schedules, manage the parts inventory, and standardizing workflow.

Department of Transportation

FLEET ASSET MANAGEMENT SYSTEM
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Big Blue Bus Fund C6008680.689000 $ 123,200 $ 140,000 $ - $ - $ - TOTAL PROJECT BUDGET $ 123,200 $ 140,000 $ - $ - $ -
- DEPARTMENT OF TRANSPORATATION

ATTACHMENT B

4.B.b
Packet Pg. 277 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
42 Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Big Blue Bus Fund C6008690.689000 $ 1,302,000 $ 198,000 $ - $ - $ - TOTAL PROJECT BUDGET $ 1,302,000 $ 198,000 $ - $ - $ -
Project #
C0869
Target Completion Date
FY 2024-25
Total Project Budget
$1,500,000
Project Description
This project would fund the replacement of aging HVAC systems at BBB Maintenance and Administration Buildings.

Project Justification
Most of the HVAC systems within the BBB campus have reached the end of their useful life and require replacement. Approximately 80 units, including exhaust fans, makeup air units, will be evaluated and replaced as part of the scope of this project.

Department of Transportation

HVAC REPLACEMENT
- DEPARTMENT OF TRANSPORATATION

ATTACHMENT B

4.B.b
Packet Pg. 278 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
43 Project #
C0489
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This ongoing project maintains all City
parking structures and parking lots at a
standard level of repair, including items
such as signage replacement, minor collision repair, bollard replacement, painting, restriping of lane lines, spalling repairs, light fixture replacement, and other projects as- needed.

Project Justification
This request addresses the ongoing scheduled preventive maintenance and repair of parking structure components exposed to weather, vandalism, and high usage in uncontrolled environments. Stepped up maintenance will prevent preliminary problems from becoming more severe. Many of the repairs are due to normal wear and tear but tampering and minor vandalism (graffiti and stickers) play an unfortunate role in the maintenance, which ultimately makes it difficult to maintain a good state of repair.

Department of Transportation

MAINTENANCE FOR PARKING STRUCTURES AND LOTS
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 General Fund C0104890.689000 $ 350,000 $ 350,000 $ 400,000 $ 400,000 $ 400,000 TOTAL PROJECT BUDGET $ 350,000 $ 350,000 $ 400,000 $ 400,000 $ 400,000 - DEPARTMENT OF TRANSPORATATION

ATTACHMENT B

4.B.b
Packet Pg. 279 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
44 Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Big Blue Bus Fund C6007240.689000 $ - $ 13,822,800 $ - $ - $ - TOTAL PROJECT BUDGET $ - $ 13,822,800 $ - $ - $ -
Project #
C0724
Target Completion Date
FY 2024-25
Total Project Budget
$16,510,800
Project Description
This project funds the construction of the
infrastructure required to accommodate
electric buses, as BBB procures battery
electric transit buses. The FY 2021-22 budget included $2,688,000 for the feasibility and design phase of the project.

Project Justification
A design is being completed to accommodate electric buses, as BBB is looking to procure battery electric transit buses. With the project, staff would build the infrastructure needed to charge up to 200 transit vehicles.

Department of Transportation

PROPULSION ELECTRIC VEHICLE INFRASTRUCTURE
- DEPARTMENT OF TRANSPORATATION

ATTACHMENT B

4.B.b
Packet Pg. 280 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
45 Project #
C0474
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
These funds are for the radio and tower system replacement upgrade, which will provide improvements such as vehicle locators and passenger count mechanisms.

Project Justification
The radio and tower system upgrade will provide necessary improvements to include vehicle locator and passenger count mechanisms.

Department of Transportation

RADIO TOWER EQUIPMENT
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Big Blue Bus Fund C6004740.689000 $ 125,000 $ 129,400 $ 127,100 $ 127,100 $ 127,000 TOTAL PROJECT BUDGET $ 125,000 $ 129,400 $ 127,100 $ 127,100 $ 127,000 - DEPARTMENT OF TRANSPORATATION

ATTACHMENT B

4.B.b
Packet Pg. 281 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
46 Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Big Blue Bus Fund C6004790.689000 $ 173,400 $ 185,000 $ - $ 67,600 $ 65,000 TOTAL PROJECT BUDGET $ 173,400 $ 185,000 $ - $ 67,600 $ 65,000 Project #
C0479
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project would fund the ongoing purchase of service vehicles that are due for replacement.

Project Justification
Service vehicles are required to support various functions, including road calls, bus stop maintenance, and operator relief.

Department of Transportation

SERVICE VEHICLES - BBB
- DEPARTMENT OF TRANSPORATATION

ATTACHMENT B

4.B.b
Packet Pg. 282 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
47 Project #
C0482
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project funds the replacement of various shop equipment including refrigerant, recovery and/or recycle equipment, plasma cutter, drill/milling machine for body panels, hydraulic metal shear, metal roller, body shop vacuum cleaner, steam cleaner, etc.

Project Justification
Replacing deteriorating shop equipment is necessary to support effective ongoing maintenance work.

Department of Transportation

SHOP EQUIPMENT
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Big Blue Bus Fund C6004820.689000 $ 110,800 $ 43,400 $ 200,000 $ 200,000 $ 200,000 TOTAL PROJECT BUDGET $ 110,800 $ 43,400 $ 200,000 $ 200,000 $ 200,000 - DEPARTMENT OF TRANSPORATATION

ATTACHMENT B

4.B.b
Packet Pg. 283 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
48 Project #
C0466
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project would fund an assessment
to establish a resurfacing timeline and
repair and repaving of the surface
parking lots at the beach, main street
area, mid-city area, and downtown area.

Additionally, this program would address pavement surface and related parking lot features including signage, security gates, electronic loop counters, pavement markings, and incidental landscaping irrigation changes
Project Justification
The beach parking lots are important assets for the City and generate $13 million annually of the revenue for the Beach Fund. The continued repair and improvements of the lots is essential to ensuring access to the beach as well as the productive life of these assets. The beach environment is hard on the asphalt surface of the lots and maintenance is needed more frequently than at surface lots in other parts of the city.

Department of Transportation

SURFACE PARKING LOT IMPROVEMENTS
Fund Account F 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 - DEPARTMENT OF TRANSPORATATION

ATTACHMENT B

4.B.b
Packet Pg. 284 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
49 Project #
C0837
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project would fund a survey and
inventory of existing equipment in the
first year to create a plan, schedule, and
budget for traffic signal replacements during the current and upcoming years. Scope would include routine on-call traffic signal repair service for all aspects of the City’s traffic signal system (including, but not limited to, the installation of various traffic signal poles, conduits, wiring, traffic loops and cables necessary for vehicle speed feedback and LED warning signs) as required by the Transportation Engineering team. This project will also upgrade traffic signal equipment as needed.

Project Justification
This project would upgrade traffic signal equipment as needed and allow for a faster response time to traffic signal maintenance such as signal pole and controller cabinet knockdowns, wiring malfunctions, decay due to aging infrastructure, and vehicle and bike detection malfunctions.

This project will also upgrade traffic signal equipment as needed.

Department of Transportation

TRAFFIC SIGNAL MAINTENANCE
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 General Fund C0108370.689000 $100,000 $ - $300,000 $300,000 $300,000 TOTAL PROJECT BUDGET $100,000 $ - $300,000 $300,000 $300,000 - DEPARTMENT OF TRANSPORATATION

ATTACHMENT B

4.B.b
Packet Pg. 285 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
50 Project #
C0818
Target Completion Date
FY 2024-25
Total Project Budget
$1,168,600
Project Description
The Wilshire Transportation Safety Project would install transportation safety improvements at seven high crash intersection locations on Wilshire Blvd. The Wilshire Blvd Safety Study identified these locations based on community input, adjacency to schools and parks, and amount of crash incidents. The project would advance the Council Framework Priority Mobility & Access by reducing crashes, significantly enhancing crossing conditions for people walking, and improving connections to bus service. The FY2021-22 budget included $128,000 in grant funds for this project.

Project Justification
This project is key in advancing Santa Monica’s Vision Zero Action Plan and Pedestrian Action Plan goal of reducing the occurrence of fatal and severe traffic related injuries. The City’s Vision Zero Traffic Safety Analysis identified Wilshire Blvd as a priority corridor for road safety improvements.

The recently conducted Wilshire Blvd Safety Study gathered extensive community input and evaluated crash data and identified seven priority locations for safety improvements.

Department of Transportation

WILSHIRE ACTIVE TRANSPORTATION SAFETY PROJECT
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Misc. Grant C2008180.689290 $ - $ 968,000 $ - $ - $ -
Special Revenue Fund C1008180.689000 $ - $ 82,600 $ - $ - $ - TOTAL PROJECT BUDGET $ - $ 1,050,600 $ - $ - $ -
- DEPARTMENT OF TRANSPORATATION

ATTACHMENT B

4.B.b
Packet Pg. 286 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
51 Project #
C0476
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
Funds for re-striping, paving, fencing, and lighting improvements at the Big Blue Bus (BBB) yard at 1660 7th Street. This project will also allow for resealing of concrete joints in the bus yard.

Project Justification
This funding is necessary to maintain a clean and safe bus yard.

Department of Transportation

YARD IMPROVEMENTS
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Big Blue Bus Fund C6004760.689000 $ 25,000 $ 75,000 $ 25,000 $ 25,000 $ 25,000 TOTAL PROJECT BUDGET $ 25,000 $ 75,000 $ 25,000 $ 25,000 $ 25,000 - DEPARTMENT OF TRANSPORATATION

ATTACHMENT B

4.B.b
Packet Pg. 287 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
52 Finance
The mission of the Finance Department is to provide sound business, financial and risk management support to internal and external customers, ensuring continuation of public services to the residents, visitors, and businesses of Santa Monica through the protection of financial resources.
- FINANCE

ATTACHMENT B

4.B.b
Packet Pg. 288 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
53 Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 General Fund C0108340.689000 $ 200,000 $ - $ - $ - $ -
TOTAL PROJECT BUDGET $ 200,000 $ - $ - $ - $ -
Project #
C0834
Target Completion Date
FY 2022-23
Total Project Budget
$200,000
Project Description
The purpose of this project is to contract
with a qualified provider to design,
configure, train, implement, and maintain
a fully functional enterprise procurement and contract lifecycle management solution (PCLMS) whose primary function is to automate the procurement and contract process end-to-end from intake, to solicitation, to vendor selection, to contract execution, to contract administration.

This effort will focus on customer experience, artifact storage and centralization, process standardization and contract administration: ensuring procurement and contracts are easy to request and create through self-service and collaborative features that simplify day-to-day activities such as searching, authoring, and execution.

Project Justification
The automation of the procurement and contract process from cradle to grave would ensure procurement and contracts are easy to request and create through self-service and collaborative features that simplify day-to-day activities such as searching, authoring, and execution. Staff expects that implementing the PCLMS will result in more efficient processes, specifically less staff time required to print, route, sign, and store paper copies involved with the current manual processes.

Finance

PROCUREMENT AND CONTRACT MANAGEMENT SOFTWARE
- FINANCE

ATTACHMENT B

4.B.b
Packet Pg. 289 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
54 Fire
We believe in making a difference every day. We help people by preserving and improving the safety, health, and wellbeing of our community. We provide collaborative and innovative fire protection, emergency medical care, and life safety services. We are committed to service that honors our core values of Integrity, Compassion, Teamwork, Accountability, and Trust.
- FIRE

ATTACHMENT B

4.B.b
Packet Pg. 290 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
55 Project #
C0456
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project provides funds for the
ongoing scheduled replacement for Fire
Department vehicles and apparatus.

Vehicles are replaced according to an established vehicle replacement schedule, and the Fire Department Apparatus Replacement Plan.

Project Justification
The vehicle replacement schedule is based on national standards, best practices, historical experience, and a maintenance to acquisition ratio. The useful frontline usage for a fire engine and ladder truck is currently ten years, and then the fire engines and truck are placed into reserve for an additional seven to ten years bringing their total lifespan to seventeen to twenty years. Emergency responders need reliable apparatus to perform their life saving duties.

Fire

FIRE APPARATUS REPLACEMENT
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 General Fund C0104560.689000 $ 1,200,000 $ - $1,655,000 $ 515,000 $ 600,000 TOTAL PROJECT BUDGET $1,200,000 $ - $1,655,000 $ 515,000 $ 600,000 - FIRE

ATTACHMENT B

4.B.b
Packet Pg. 291 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
56 Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 General Fund C0108360.689000 $ - $ 1,500,000 $ - $ - $ - TOTAL PROJECT BUDGET $ - $ 1,500,000 $ - $ - $ -
Project #
C0836
Target Completion Date
FY 2023-24
Total Project Budget
$1,500,000
Project Description
This project would provide funding to
upgrade and purchase 120 portable
handheld radios that are identified to
have durability and safety with a design built to the latest standards for the fire service. These new radios would provide mission-critical communications and have advanced audio and intelligence to ensure first responder safety.

Project Justification
The Santa Monica Fire Department (SMFD) currently maintains 120 portable radios which allow for department personnel to communicate with each other, community partners within the city, other local government agencies for automatic aid, and every other community in California for state mutual aid responses for large scale emergencies including wildland fires. SMFD current radios have reached end of life as they are no longer supported by the manufacturer. Replacement portable radios will need to be certified to the APCO Project 25 digital two-way radio standard and offer guaranteed interoperability with the Police Department and other agencies and organizations. Additionally, California FIRESCOPE governed by California Emergency Management Agency requires participants in the State Master Mutual Aid Agreement to maintain interoperable communications based on the agreement and the communications plan.

Fire

SMFD PORTABLE RADIO REPLACEMENT
- FIRE

ATTACHMENT B

4.B.b
Packet Pg. 292 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
57 Information Services
The mission of the Information Services Department is to leverage technology in support of responsive City services and an exceptional digital experience for the people of Santa Monica. Through technology we empower people, connect community, and craft solutions to support a digitally literate City that works for everyone. - INFORMATION SERVICES

ATTACHMENT B

4.B.b
Packet Pg. 293 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
58 Project #
C0830
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project would fund an assessment
of the City’s closed-circuit television
(CCTV) system and establish an
ongoing replacement fund for repair or
replacement or of the CCTV cameras
that are no longer functional.

Project Justification
The proposed funding would ensure that there is sufficient funding available when the equipment is ready to be replaced. The existing cameras are now ten years old, and a large portion of the equipment has fallen into disrepair due to lack of replacement parts for the antiquated technology.

Information Services

CCTV SECURITY CAMERA PROGRAM
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 General Fund C0108300.689000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 TOTAL PROJECT BUDGET $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 - INFORMATION SERVICES

ATTACHMENT B

4.B.b
Packet Pg. 294 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
59 Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Computer Replacement
Fund C7100030.689000 $ 2,068,800 $2,109,900 $2,152,000 $2,470,000 $2,470,000 TOTAL PROJECT BUDGET $ 2,068,800 $2,109,900 $2,152,000 $2,470,000 $2,470,000 Project #
C0003
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
The Computer Equipment Replacement
Program (CERP) ensures that computer
equipment and technology resources
used by City staff meet City standards
and are up to date. Computer equipment
and resources include servers, desktop
computers, laptops/tablets, printers,
network equipment and enterprise software. Computer equipment and resources have a fourto five-year life cycle and are replaced on an ongoing basis using these funds. This project is funded through internal service contributions from other funds that need computer equipment replacement services.

Project Justification
Replacing computer equipment on a scheduled basis is necessary to keep up with improvements in technology and maintain a reliable computer and network environment. Effective computer resources allows all staff to work efficiently support all City projects and programs.

Information Services

COMPUTER EQUIPMENT REPLACEMENT PROGRAM
- INFORMATION SERVICES

ATTACHMENT B

4.B.b
Packet Pg. 295 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
60 Annual internal service contributions from other funds to the Computer Equipment Replacement Fund for current and future computer replacements are as follows:

Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 General Fund I0100030.689000 $ 1,668,000 $ 1,668,000 $ 1,668,000 $ 1,668,000 $ 1,668,000 Beach Recreation Fund I1100030.689000 $ 18,098 $ 18,098 $ 18,098 $ 18,098 $1 8,098 Housing Authority Fund I1200030.689000 $ 8,220 $ 8,220 $ 8,220 $ 8,220 $8,220 Water Fund I5000030.689000 $ 52,857 $ 52,857 $ 52,857 $ 2,857 $52,857 Wastewater Fund I5100030.689000 $ 43,229 $43,229 $43,229 $43,229 $43,229 Pier Fund I5300030.689000 $ 2,419 $2,419 $2,419 $2,419 $2,419 Resource, Recovery,
Recycling I5400030.689000 $35,971 $35,971 $35,971 $35,971 $35,971 Airport Fund I5700030.689000 $19,502 $19,502 $19,502 $19,502 $19,502 Cemetery Fund I5900030.689000 $5,500 $5,500 $5,500 $5,500 $5,500 Vehicle Management
Fund I7000030.689000 $15,742 $15,742 $15,742 $15,742 $15,742 Risk Management Admin
Fund I7500030.689000 $22,971 $22,971 $ 2,971 $22,971 $22,971 TOTAL PROJECT BUDGET $1,892,539 $1,892,539 $1,892,539 $1,892,539 $1,892,539 - INFORMATION SERVICES

ATTACHMENT B

4.B.b
Packet Pg. 296 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
61 Project #
C0002
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
The Telecommunication Services CIP
funds ongoing operational costs for voice
and data services that support all City
projects and programs. This project is funded through internal service contributions from other funds that need telecommunication services.

Project Justification
These funds are essential for funding the ongoing operational costs for voice and data services that support all City projects and programs.

Information Services

TELECOMMUNICATION SERVICES
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Computer Replacement
Fund C7100020.689000 $767,100 $785,500 $804,300 $823,600 $823,600 TOTAL PROJECT BUDGET $767,100 $785,500 $804,300 $823,600 $823,600 - INFORMATION SERVICES

ATTACHMENT B

4.B.b
Packet Pg. 297 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
62 Annual internal service contributions from other funds to the Telecommunication Service Fund for current and future telecommunications services are as follows:

Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 General Fund I0100020.689000 $ 264,674 $ 352,899 $ 352,899 $ 352,899 $ 352,899 Beach Recreation Fund I1100020.689000 $ 6,922 $ 6,922 $ 6,922 $ 6,922 $ 6,922 Housing Authority Fund I1200020.689000 $4,151 $4,151 $4,151 $4,151 $4,151 Water Fund I5000020.689000 $41,757 $41,757 $41,757 $41,757 $41,757 Wastewater Fund I5100020.689000 $13,968 $13,968 $13,968 $13,968 $13,968 Pier Fund I5300020.689000 $10,168 $10,168 $10,168 $10,168 $10,168 Resource, Recovery,
Recycling I5400020.689000 $7,256 $7,256 $7,256 $7,256 $7,256 Airport Fund I5700020.689000 $16,387 $16,387 $16,387 $16,387 $16,387 Cemetery Fund I5900020.689000 $3,093 $3,093 $3,093 $3,093 $3,093 Big Blue Bus Fund I6000020.689000 $51,250 $51,250 $51,250 $51,250 $51,250 Vehicle Management
Fund I7000020.689000 $9,640 $9,640 $9,640 $9,640 $9,640 Risk Management Admin
Fund I7500020.689000 $6,417 $6,417 $6,417 $6,417 $6,417 TOTAL PROJECT BUDGET $435,683 $523,908 $523,908 $523,908 $523,908 - INFORMATION SERVICES

ATTACHMENT B

4.B.b
Packet Pg. 298 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
63 Library
The mission of the Library is to provide resources, services, and a physical and virtual space to encourage the community to read, connect, relax, and learn. The Library supports literacy, lifelong learning, civic engagement, and cultural awareness through the Strategic Plan’s four main focus areas: 1) Vibrant Learning Center, 2) Wellbeing Cultivator, 3) Dynamic Third Place, and 4) Community and Cultural Connector. The Library is committed to diversity, equity and inclusion and welcomes all.
- LIBRARY

ATTACHMENT B

4.B.b
Packet Pg. 299 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
64 Project #
C0838
Target Completion Date
FY 2022-23
Total Project Budget
$631,000
Project Description
This project would fund the replacement and installation of over 30 access points covering Main Library, Fairview, Montana, and Ocean Park branch facilities. The current Wi-Fi equipment is discontinued and no longer supported by the vendor. In addition, there are a significant number of users unable to log in to the wireless due to noncompliance with current security (SSL) standards.

Project Justification
The Santa Monica Public Library needs to replace discontinued wireless equipment. The replacement would provide at least another 5 years of operations. Without this upgrade users at the library will have difficulty onboarding to our Wi-Fi. As the library continues to open its doors to the public and patrons are allowed to sit down and use their devices at the library this will become a significant issue. Due to the current hardware no longer being maintained many devices will no longer be able to log in the Wi-Fi. Many in the community continue to rely on the internet provided at the library as an essential gateway for information, as well as for recreation and connection to the world.

Library

WI-FI UPGRADES AT LIBRARY
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 General Fund C0108380.689000 $105,000 $ - $ - $ - $ -
TOTAL PROJECT BUDGET $105,000 $ - $ - $ - $ -
- LIBRARY

ATTACHMENT B

4.B.b
Packet Pg. 300 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
65 Police
We are dedicated to safeguarding our community by improving quality of life and upholding public trust. We endeavor to be law enforcement’s benchmark for excellence as we seek to eliminate crime and social disorder in collaboration with our community partners.
- POLICE

ATTACHMENT B

4.B.b
Packet Pg. 301 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
66 Project #
C0831
Target Completion Date
FY 2022-23
Total Project Budget
$142,900
Project Description
This project would fund the Drone as First
Responder (DFR) program for one year. This program is a progressive method of policing using an Unmanned Aerial System (UAS) that has demonstrated the ability to increase officer and community safety and reduce overall police response times.

Project Justification
The DFR Program allows for the Santa Monica Police Department to provide the highest quality of law enforcement services using a technology system that maintains the safety of the community and department at the forefront. The costs associated with operating a DFR Program in comparison to a traditional law enforcement Air Support Unit is fraction of the cost. The DFR Program provides the ability for a virtual officer, a trained police officer, to provide crucial and noteworthy intelligence which may lead to a de-escalation of force and allow an officer to handle an incident as safely as possible.

Police

DRONE AS A FIRST RESPONDER PROGRAM
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 General Fund C0108310.689000 $ 142,900 $ - $ - $ - $ -
TOTAL PROJECT BUDGET $ 142,900 $ - $ - $ - $ -
- POLICE

ATTACHMENT B

4.B.b
Packet Pg. 302 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
67 Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 General Fund C0105830.689000 $ 410,000 $ - $ - $ - $ -
TOTAL PROJECT BUDGET $ 410,000 $ - $ - $ - $ -
Project #
C0583
Target Completion Date
FY 2022-23
Total Project Budget
$410,000
Project Description
This project will fund the replacement of
Mobile Data Computers (MDC) in Police
vehicles that have reached the end of
their useful life. The useful life of MCD’s is five years.

Project Justification
Mobile Data Computer (MDC) is a critical component for Police Officers in the field. The MDC’s currently in use are no longer commercially available and are at the end of their useful life. The proposed funding would ensure that there is sufficient funding available to replace all 120 MCD’s, including a reserve of 20 in the event one becomes inoperable or needs to be sent out for service.

Police

MOBILE DATA COMPUTER REPLACEMENTS
- POLICE

ATTACHMENT B

4.B.b
Packet Pg. 303 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
68 Public Works
The mission of the Public Works Department is to protect and enrich the quality of life in the City through the sustainable maintenance, management, and enhancement of resources and public infrastructure.
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 304 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
69 Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Airport Fund C5704710.689000 $ 700,000 $ 700,000 $ 700,000 $ 700,000 $ 700,000 TOTAL PROJECT BUDGET $ 700,000 $ 700,000 $ 700,000 $ 700,000 $ 700,000 Project #
C0471
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This is an ongoing pavement
maintenance program designed to
ensure safety and integrity of the existing
infrastructure within the aircraft operations area to meet Federal Aviation Administration (FAA) standards.

Project Justification
The consent decree of January 2017 requires that the City maintain the infrastructure of the Air Operations Areas (AOA) of the airport for the safe operation of aircraft.

Public Works

AIRFIELD PAVEMENT MAINTENANCE
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 305 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
70 Project #
C0561
Target Completion Date
FY 2025-26
Total Project Budget
$9,514,058
Project Description
This project is designed to improve multimodal mobility on Airport Avenue from Bundy Drive to 23rd Street, and to replace the gunite with a new retaining structure to support and provide erosion protection for the hillside along the southwest portion of the Airport.

Project Justification
This project will enhance pedestrian and bicycle mobility and improve community access to the Airport, its businesses, and Airport Park.

Public Works

AIRPORT AVENUE SIDEWALK/STREET/SLOPE IMPROVEMENT
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Airport Fund C5705610.689000 $ - $ 200,000 $ - $ - $ -
TOTAL PROJECT BUDGET $ - $ 200,000 $ - $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 306 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
71 Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Airport Fund C5704690.689000 $11,307,000 $6,556,000 $11,574,000 $8,081,000 $6,998,000 TOTAL PROJECT BUDGET $11,307,000 $6,556,000 $11,574,000 $8,081,000 $6,998,000 Project #
C0469
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project is to address the deficiencies
of the City-owned buildings at the
Airport resulting from previous deferred
maintenance, and to address the needs of tenant-occupied City properties that recently reverted to City management.

Project Justification
Seventy percent of total Airport revenue is derived from leases. Addressing facilities issues in a timely manner is critical to garnering lease revenues that maintain the Airport’s fiscal health.

Public Works

AIRPORT BUILDING/FACILITY REFURBISHMENT
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 307 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
72 Project #
C0828
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project would fund the first step
towards defining the future of the airport property by engaging the community in exploring the entire airport land’s potential to enhance the viability of urban communities and connect with local and regional populations through improved land use strategies, circulation improvements, and recreational offerings including the creation of a grand park that was approved in concept by voters in 2014. The project scope would include the creation of a planning framework spelling out the steps and timeline required for a successful public process. The development of the framework will be supported by community engagement, market and economic analysis that contend with planning alternatives built around land use, design scale, transportation and connectivity, and sustainable policy and governance. These efforts will then lead into the development of a specific plan for the area that focuses on the established vision, land use and zoning creation, required infrastructure improvements, and an implementation plan.

Project Justification
With local control of the airport set to arrive in 2029, it is imperative that a planning and community outreach process begin as soon as possible. To ensure a robust and healthy public process that can lead to a successful conclusion, it is necessary to create a clear framework outlining the steps required to get there. This project sets in motion a long-term program of engagement and exploration to reimagine the Santa Monica Airport into a sustainable network of regional and community serving uses that are complimented by a coherent circulation system, a series of verdant parks and landscaping, diverse and inviting public open spaces, state-of-theart recreational facilities, and reuse of existing buildings to support a sustainable local economy and a cultural/arts community.

Public Works

AIRPORT CONVERSION PLANNING
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 General Fund C0108280.689000 $ 100,000 $ 1,000,000 $ 250,000 $ 3,000,000 $ - TOTAL PROJECT BUDGET $ 100,000 $ 1,000,000 $ 250,000 $ 3,000,000 $ - - PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 308 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
73 Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 General Fund C0108290.689000 $268,400 $ - $ - $ - $ -
TOTAL PROJECT BUDGET $268,400 $ - $ - $ - $ -
Project #
C0829
Target Completion Date
FY 2023-24
Total Project Budget
$268,400
Project Description
This project would fund the replacement
of failing permeable concrete, and
pathways with standard surfacing.

The parking lot surface needs to be removed and replaced with a more standardized concrete or asphalt that can be resurfaced. The pathways need to be replaced with concrete or decomposed that provide a safe walking surface.

Project Justification
This pathways and parking lot are used by citizens citywide who use the sports field, dog park, and barbeque areas. The pathways at Airport Park are failing and need to be replaced to maintain clean and safe public spaces. In addition, the permeable concrete used at Airport Park Parking lot is degrading. Unlike standard concrete, the permeable concrete is weathering away, crumbling rather than cracking. The issue cannot be solved by resurfacing and Engineering recommends removing the permeable concrete and installing a standard parking surface.

Public Works

AIRPORT PARK PARKING LOT AND PATHWAY REPLACEMENT
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 309 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
74 Project #
C0470
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This is an ongoing project that would
complete pavement maintenance and
other work required to maintain the
eleven public parking lots on Airport property. In addition, it will provide for possible installation of EV stations for public use and may install entry gates in some parking areas.

Project Justification
This ongoing pavement maintenance project would ensure the safety and integrity of the Airport’s common-use vehicle parking lots. If EV stations are installed for public use, it will increase the community’s access to alternative energy for sustainable vehicles. Entry gates will aid in the tenant and event parking management.

Public Works

AIRPORT PARKING LOT MAINTENANCE
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Airport Fund C5704700.689000 $405,000 $523,000 $520,000 $714,000 $423,000 TOTAL PROJECT BUDGET $405,000 $523,000 $520,000 $714,000 $423,000 - PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 310 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
75 Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Airport Fund C5704680.689000 $105,000 $105,000 $105,000 $105,000 $105,000 TOTAL PROJECT BUDGET $105,000 $105,000 $105,000 $105,000 $105,000 Project #
C0468
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project would provide studies and analysis, and fund projects associated with any reconfiguration of the airport, as well as planning and construction costs associated with enhancing infrastructure on the airside and landside sections of the airport.

Project Justification
The purpose of this project is to allow for the necessary studies and analysis and fund projects to change the current configuration of the airport as allowed under the consent decree.

Public Works

AIRPORT RECONFIGURATION
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 311 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
76 Project #
C0460
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
The Annual Paving and Sidewalk
Repair Program would provide ongoing
upgrades and repair to streets, curbs,
gutters, curb ramps, bus pads, and other related surface features in the public right of way. The funding would also address roadway striping, including but not limited to, crosswalks, bike lanes and markings, longitudinal striping, and STOP markings would also be upgraded under this project.

Project Justification
Ongoing street & sidewalk maintenance promotes health & safety by removing pedestrian tripping hazards, constructing accessible facilities such as curb ramps, reducing traffic congestion and accidents by providing adequately paved and striped streets, and promoting alternative transportation options such as walking and bicycles rather than cars.aid in the tenant and event parking management.

Public Works

ANNUAL PAVING AND SIDEWALK REPAIR PROGRAM
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Gas Tax Funds C2604600.689610 $2,200,000 $2,300,000 $2,000,000 $2,000,000 $2,000,000 Local Return (Measure M) C2704600.689110 $286,000 $ - $1,000,000 $1,000,000 $1,000,000 Water Fund C5004600.689000 $250,000 $250,000 $250,000 $250,000 $250,000 Wastewater Fund C5104600.689000 $250,000 $250,000 $250,000 $250,000 $250,000 Local Return (Measure R) C2704600.689120 $376,000 $1,400,000 $1,500,000 $1,500,000 $1,500,000 Local Return (Prop C) C2704600.689130 $296,000 $2,000,000 $1,000,000 $1,000,000 $1,000,000 TOTAL PROJECT BUDGET $3,658,000 $6,200,000 $6,000,000 $6,000,000 $6,000,000 - PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 312 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
77 Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Misc. Grants C2008500.689000 $432,138 $ - $ - $ - $ -
TOTAL PROJECT BUDGET $432,138 $ - $ - $ - $ -
Project #
C0850
Target Completion Date
FY2023-24
Total Project Budget
$432,138
Project Description
The project would provide additional federal grant funding for the Annual Paving and Sidewalk Repair Program that provides ongoing upgrades and repair to streets, curbs, gutters, curb ramps, bus pads, and other related surface features in the public right of way.

Project Justification
Ongoing street & sidewalk maintenance promotes health & safety by removing pedestrian tripping hazards, constructing accessible facilities such as curb ramps, reducing traffic congestion and accidents by providing adequately paved and striped streets, and promoting alternative transportation options such as walking and bicycles rather than cars.

Public Works

ANNUAL PAVING PROGRAM (FEDERAL GRANT)
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 313 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
78 Project #
C0853
Target Completion Date
FY 2023-24
Total Project Budget
$1,606,000
Project Description
The Arcadia Water Treatment Plant
provides multi-barrier treatment for the
local groundwater supply to provide
the community with a safe, reliable, and high-quality drinking water supply. This project would provide the funding to upgrade the perimeter fencing around the Arcadia Water Treatment Plant to increase site security.

Project Justification
The existing chain link fence does not adequately secure the Arcadia Water Treatment Plant from intruders that may climb over the chain-link fence and needs to be upgraded to comply with regulatory requirements to secure the City’s primary drinking water source. Upgrading the perimeter fencing to anti-climb fencing would minimize unwanted intruders from entering the site and protect the City’s water supply.

Public Works

ARCADIA WATER TREATMENT PLANT FENCING IMPROVEMENTS
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Water Fund C5008530.689000 $606,000 $1,000,000 $ - $ - $ - TOTAL PROJECT BUDGET $606,000 $1,000,000 $ - $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 314 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
79 Project #
C0672
Target Completion Date
FY 2024-25
Total Project Budget
$3,076,976
Project Description
The Pier and Beach Bike Path
Connection Project would design and
build a bicycle connector ramp from
the Beach Bike Path (Marvin Braude Beach Bike Trail) to the Santa Monica Pier. Local return and grant funds of $277,002 were budgeted in previous fiscal years for the project.

Project Justification
The Pier and Beach Bike Path Connection Project will improve the city and coastal bike network by connecting the Beach Bike Path (Marvin Braude Beach Bike Trail) and the Santa Monica Pier.

It would complement and connect with the bike lanes on the future Pier replacement bridge and continue to the Esplanade cycle track. This is a critical connection between the city bike path system and the county beach bike system joining the city and regional cycling programs.

Public Works

BEACH BIKE PATH RAMP CONNECTION TO SANTA MONICA PIER
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Misc. Grants. C2006720.689000 $ - $911,674 $ - $ - $ -
Local Return (Measure M) C2706720.689110 $ - $1,888,300 $ - $ - $ - TOTAL PROJECT BUDGET $ - $2,799,974 $ - $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 315 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
80 Project #
C0870
Target Completion Date
FY2022-23
Total Project Budget
$191,600
Project Description
This project would fund the replacement
of Beach Park #1 playground equipment.

Replacing all parts at once will create a
consistent lifecycle schedule.

Project Justification
This project would preserve and promote access to Santa Monica’s parks, beach, open space, and recreation resources. An area of Beach Park #1 playground is partially closed due to aging and unsafe play equipment that is broken and rusted. The playground is at the end of its lifespan and the equipment needs to be replaced. The average lifespan of play equipment is 10 -20 years, which does not take into consideration the decreased lifespan due to the corrosive environment of a beachfront location.

Public Works
BEACH PARK #1 PLAYGROUND EQUIPMENT REPLACEMENT
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Special Revenue Fund C1008700.689000 $191,600 $ - $ - $ - $ - TOTAL PROJECT BUDGET $191,600 $ - $ - $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 316 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
81 Project #
C0865
Target Completion Date
FY 2022-23
Total Project Budget
$165,200
Project Description
This project would create new grave
space through the removal of a vacated
road, installation of irrigation and
planting of grass of approximately 12,000 sq ft.

Project Justification
The cemetery needs additional grave space to continue serving the community and maintain operations. Creating the new grave space will allow for the addition of 180 graves within the cemetery.

Public Works

CEMETERY GRAVES BLOCK ADDITION
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Cemetery Fund C5908650.689000 $165,200 $ - $ - $ - $ -
TOTAL PROJECT BUDGET $165,200 $ - $ - $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 317 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
82 Project #
C0458
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
The Facilities Renewal Program funds a
broad variety of renovation, deferred maintenance, emergency repairs, and upgrade projects at City facilities (e.g., construction / remodels, carpentry, electrical, HVAC, paint & plumbing). The program also acts as a reserve to fund emergency and unanticipated repairs that occur during the year. • The highest priority projects that the program plans to complete with funding include:
• Facility Condition Assessment ($400,000)
• City Hall Repairs & Upgrades ($475,000)
• Fire Station Repairs ($500,000)
• Main Library Boiler Replacement, Inspections and Mechanical Units ($425,000) • Marine Park Sewer Line Repair ($100,000)
• 1450 Ocean Roof Replacement & Plumbing Repairs ($175,000) • PSF replacement of SMPD garage entrance speed gate ($100,000) • PSF B2 Electrical Room HVAC Replacement ($50,000)
• City Yards Landfill mitigation additional methane extraction wells ($150,000) • Clover Park Electrical Upgrades ($50,000)
• Montana Branch Library HVAC Replacement ($50,000)
• Ken Edwards Center Drain Repair ($25,000)
Project Justification
The Facilities Maintenance Program maximizes the lifespan of City facilities; ensures that revenue streams from programs housed in City facilities continue or are enhanced; lowers operational costs where possible; provides maximal functionality, safety, efficiency & accessibility for the public and City staff; promotes a clean & attractive appearance for City facilities; promotes green building practices / sustainability; and provides flexibility for staff to respond to unplanned / emergency situations & requests. Failing to adequately invest in maintenance will lead to greater costs down the line in the form of accelerated building & equipment replacement schedules. This program maximizes the lifespan of City facilities.

Public Works

CITYWIDE FACILITIES RENEWAL PROGRAM
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 General Fund C0104580.689000 $1,800,000 $1,500,000 $2,000,000 $2,000,000 $2,000,000 TOTAL PROJECT BUDGET $1,800,000 $1,500,000 $2,000,000 $2,000,000 $2,000,000 - PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 318 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
83 Project #
C0804
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
The project will fund software for the management of construction projects within the Engineering and Architecture Divisions. This software helps to organize project correspondence, requests for information, submittals, project specifications, inspections, punch list items and daily logs.

Project Justification
Project management is a key element for ensuring projects are completed on time and within available budget. The Architecture and Engineering and Street Services Divisions have anywhere from 40 to 60 active construction projects and the construction costs of these projects far exceed $100 million at any given time. Each of these projects creates hundreds of files that must be organized, distributed, and available to the City staff, contractors, consultants, and other entities associated with a project. Construction software helps provide a central hub where all entities can easily access information.

Public Works

CONSTRUCTION MANAGEMENT SOFTWARE
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 General Fund C0108040.689000 $50,000 $55,000 $60,500 $66,550 $73,200 Water Fund C5008040.689000 $10,000 $11,000 $12,000 $13,000 $14,500 TOTAL PROJECT BUDGET $60,000 $66,000 $72,500 $79,550 $87,700 - PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 319 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
84 Project #
C0839
Target Completion Date
FY2023-24
Total Project Budget
$1,930,000
Project Description
This project would replace Douglas Park’s
aging rubber safety surface and 20-yearold play equipment with an accessible play area. This health and safety measure is needed to reopen spaces which are now temporarily closed.

Funding in the form of annual allocations from LA County’s Measure A grant program will be used to fund the installation of shade structures/shade sails. Funding from the Special Revenue Source Fund will contribute to other project elements including (1) installation new play equipment, and (2) playground amenities like seating and plantings.

Project Justification
Parts of the playground remain closed as replacement parts cannot be purchased. Additionally, the play equipment and safety surface have met their lifespan and need replacement if the playground is to remain open. The playground at Douglas Park is over 20 years old, the rubber safety surface and play equipment have reached the end of their lifespan and replacement parts are mostly unavailable.

Public Works

DOUGLAS PARK PLAYGROUND RECONSTRUCTION
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Special Revenue Fund C1008390.689000 $486,300 $ - $ - $ - $ - Misc. Grant C2008390.689000 $1,443,700 $ - $ - $ - $ -
TOTAL PROJECT BUDGET $1,930,000 $ - $ - $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 320 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
85 Project #
C0854
Target Completion Date
FY 2022-23
Total Project Budget
$2,000,000
Project Description
This project would fund various electrical
equipment, including variable frequency
drives and electrical panels, needs to be
modernized to support the pumps and water treatment processes used to treat the water and to maintain reliable water delivery to the community.

Project Justification
The Charnock and Arcadia Water Treatment Plants provide multi-barrier water treatment to deliver safe and high-quality drinking water to the city. The existing electrical equipment at the Charnock and Arcadia Water Treatment Plants is obsolete and no longer supported by the manufacturer. If the equipment were to fail, there are no spare parts available for repairs and it would have to be re-built at the manufacturer’s facility, resulting in extended outage of the equipment. The equipment needs to be modernized to maintain reliable and continuous water production at the two water treatment plants.

Public Works

ELECTRICAL IMPROVEMENTS AT ARCADIA AND CHARNOCK WATER

TREATMENT PLANTS
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Water Fund C5008540.689000 $2,000,000 $ - $ - $ - $ -
TOTAL PROJECT BUDGET $2,000,000 $ - $ - $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 321 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
86 Project #
C0749
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
The project funding would procure and
install new EV charging ports at both offstreet and on-street locations, including parks, libraries, public lots, and curbside spaces throughout the city. Creating a network of public ports will make driving an EV a more convenient option and as a result, reduce citywide air pollution and greenhouse gas emissions.

Project Justification
The implementation of the EV Action Plan will help the City reach greenhouse gas reduction goals identified in the Climate Action Plan. Adding EV chargers is crucial to meeting the City’s climate goals.

Approximately 7% of registered vehicles in the City are electric and, as stated in the Climate Action & Adaptation Plan, over 80% of the City’s carbon emissions come from the transportation sector.

Public Works

EV ACTION PLAN IMPLEMENTATION
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 SC AQMD Fund C1807490.689000 $152.000 $112,000 $ - $ - $ - TOTAL PROJECT BUDGET $152.000 $112,000 $ - $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 322 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
87 Project #
C0855
Target Completion Date
FY 2022-23
Total Project Budget
$2,000,000
Project Description
This project would provide funding to improve accessibility, safety, and operations of the greensand filtration system by providing access platforms to valves that support operations of the greensand filter. Operations staff need to perform periodic maintenance on the greensand filter and must access the valves in front as well as on top of the filters.

Project Justification
The greensand filter at the Arcadia Water Treatment Plant provides pretreatment to the reverse osmosis treatment process and multi-barrier treatment to produce high-quality drinking water for the community. New access platforms and fall protection measures will enhance operation safety and comply with new safety regulations to maintain the valves for the operation of the greensand filters.

Public Works

GREEN SAND FILTER SCAFFOLDING
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Water Fund C5008550.689000 $2,000,000 $ - $ - $ - $ -
TOTAL PROJECT BUDGET $2,000,000 $ - $ - $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 323 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
88 Project #
C0856
Target Completion Date
FY 2023-24
Total Project Budget
$3,927,200
Project Description
The project would fund the design and
construct groundwater recharge well
SM-11i to replenish the City’s groundwater
aquifers. The groundwater recharge well would utilize advanced treated recycled water from the City’s Sustainable Water Infrastructure Project (SWIP) for recharge and to aid in the sustainable management of the groundwater aquifers. The groundwater recharge well will include a concrete pad, mechanical equipment, electrical equipment, and fencing.

Project Justification
As part of the City’s overall goal to be water self-sufficient and reduce reliance on imported water supplies, the SWIP provides a drought resilient water supply that would be used to recharge local groundwater aquifers to aid in maintaining the sustainable yield in the local groundwater aquifer. The recharge well will be used to inject advanced treated recycled water from SWIP into the Olympic Well Field, the City’s 2nd largest groundwater aquifer that provides up to 3,100 acre-feet per year of local groundwater for the City’s water supply.

Public Works
GROUNDWATER RECHARGE WELL SM-11I
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Water Fund C5008560.689000 $1,688,300 $2,238.900 $ - $ - $ - TOTAL PROJECT BUDGET $1,688,300 $2,238.900 $ - $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 324 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
89 Project #
C0857
Target Completion Date
FY 2025-26
Total Project Budget
$4,700,000
Project Description
This project would fund the design
and construction of the groundwater
recharge well, SM-12i, to replenish
the City’s groundwater aquifers or augment the raw groundwater supply. The groundwater recharge well would utilize advanced treated recycled water from the City’s Sustainable Water Infrastructure Project (SWIP) for recharge or augment the City’s raw groundwater supply to aid in the sustainable management of the groundwater aquifers. The project will include a concrete pad, mechanical equipment, electrical equipment, and fencing.

Project Justification
As part of the City’s overall goal to be water self-sufficient and reduce reliance on imported water supplies, the SWIP provides a drought resilient water supply that would be used to recharge local groundwater aquifers. The recharge well will be used to inject advanced treated recycled water from SWIP into the Olympic Well Field, the City’s 2nd largest groundwater aquifer that provides up to 3,100 acre-feet per year of local groundwater for the City’s water supply.

The groundwater recharge well will include a concrete pad, mechanical equipment, electrical equipment, and fencing.

Public Works
GROUNDWATER RECHARGE WELL SM-12I
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Water Fund C5008570.689000 $ - $1,500,000 $3,200,000 $ - $ - TOTAL PROJECT BUDGET $ - $1,500,000 $3,200,000 $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 325 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
90 Project #
C0857
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
The City is the lead agency for the Santa
Monica Basin Groundwater Sustainability
Agency (SMBGSA) and is tasked with
the sustainable management of the Santa Monica Basin. The SMBGSA recently submitted its Groundwater Sustainability (GSP) Plan to the State of California Department of Water Resources in accordance with the California Sustainable Groundwater Management Act of 2014. This project would provide the funding to assist in facilitating SMBGSA Board Meetings and provide technical support to implement recommendations outlined in the GSP for sustainable management of the groundwater basin.

Project Justification
The GSP includes components to monitor groundwater levels and storage, regulate the migration of contaminated groundwater, and identify well construction locations and policies to sustainably manage local groundwater resources to comply with the 2014 Sustainable Groundwater Management Act. Facilitating SMBGSA Board Meetings, monitoring the sustainable management criteria in the GSP, and advancing technical projects are required for regulatory compliance.

Public Works

GROUNDWATER SUSTAINABILITY PLAN (GSP) IMPLEMENTATION
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Water Fund C5008580.689000 $150,000 $150,000 $150,000 $150,000 $150,000 TOTAL PROJECT BUDGET $150,000 $150,000 $150,000 $150,000 $150,000 - PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 326 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
91 Project #
C0457
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project funds payments to the City of Los Angeles Bureau of Sanitation for use of the Amalgamated Sewerage System for wastewater transmitted from Santa Monica for treatment and disposal of wastewater at the Hyperion Water Reclamation Plant in El Segundo.

Project Justification
This project is required to fund the treatment and disposal of the City’s wastewater at the City of Los Angeles’ Hyperion Water Reclamation Plant in El Segundo. As Santa Monica does not have a wastewater treatment plant, use of the City of Los Angeles’s system is necessary to properly treat wastewater generated in the City of Santa Monica.

Public Works

HYPERION CAPITAL PAYMENT
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Wastewater Fund C5104570.689000 $2,982,600 $3,040,500 $3,477,800 $3,582,200 $3,689,600 TOTAL PROJECT BUDGET $2,982,600 $3,040,500 $3,477,800 $3,582,200 $3,689,600 - PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 327 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
92 Project #
C0833
Target Completion Date
FY 2023-24
Total Project Budget
$432,400
Project Description
This project would provide the funding to
replace the parking lot at Marine Park and
address pedestrian access to the park.

Project Justification
The Marine Park parking is failing and needs to be replaced to maintain access to park amenities and sports field. In addition, if this is not addressed it could lead to closure or reduced access to the preschool in the park. Currently, park patrons, preschool families must walk through the main vehicle entrance and exit to the park to get to all the park amenities and preschool.

Public Works

MARINE PARK PARKING LOT RESURFACING
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 General Fund C0108330.689000 $432,400 $ - $ - $ - $ -
TOTAL PROJECT BUDGET $432,400 $ - $ - $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 328 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
93 Project #
C0487
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project would expand the non-potable water system to allow future connections as source water is developed at the Santa Monica Urban Runoff Recycling Facility (SMURRF). This budget will allow up to 1,000 LF per year of expansion and revenue may be recaptured as clients want to connect to the system.

Project Justification
The City desires to expand its use of non-potable water as a water conservation measure. By expanding the purple pipe system systematically to nearby parks and new development, it makes the use of non-potable water a possibility.

Public Works

NON-POTABLE WATER MAIN EXPANSION
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Water Fund C5004870.689000 $238,300 $380,300 $1,163,400 $806,300 $ - TOTAL PROJECT BUDGET $238,300 $380,300 $1,163,400 $806,300 $ - - PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 329 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
94 Project #
C0840
Target Completion Date
FY2024-25
Total Project Budget
$2,456,000
Project Description
This project would provide grant and
restricted funding for Olympic Boulevard Improvements that would add sidewalk along the north side of Olympic Boulevard between 26th Street and Stewart Street. The project would also include the upgrade of curbs, gutters, driveways.

Project Justification
Currently, there is no contiguous sidewalk on the north side of Olympic Boulevard between 26th Street and Stewart Street. This area is heavily used by pedestrians because on the other side of Olympic Bl is the 26th/Bergamot E-Linetrain station. The meandering sidewalk will provide muchneeded pedestrian access in the area.preschool in the park. Currently, park patrons, preschool families must walk through the main vehicle entrance and exit to the park to get to all the park amenities and preschool.

Public Works
OLYMPIC BLVD. IMPROVEMENTS
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Special Revenue Fund C1008400.689000 $ - $553,000 $ - $ - $ - Misc. Grant C2008400.689000 $ - $1,903,000 $ - $ - $ -
TOTAL PROJECT BUDGET $ - $2,456,000 $ - $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 330 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
95 Project #
C0588
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project will fund services
related to the monitoring, reporting
and remediation of groundwater
contamination per the City’s Olympic Well Field Groundwater Management Plan. Components of the project include groundwater sampling, laboratory analysis, data analysis, groundwater model updates, and regulatory reporting to meet regulatory requirements set forth by the Regional Water Quality Control Board.

Project Justification
The City of Santa Monica has supplied safe and reliable water service to its residents and businesses for more than 100 years. To ensure the continued safety, reliability and affordability of that service, the City’s Sustainable Water Master Plan (SWMP) was updated with the goal of achieving water self-sufficiency. This project would decrease the City’s reliance on imported water, leading to long-term cost benefits for ratepayers, establishment of a diverse and droughtresilient local water supply, and a reduction in the City’s water supply energy footprint. In addition, the monitoring, reporting, and remediation of groundwater contamination in the City’s Olympic Well Field is required under an Order from the Los Angeles Regional Water Quality Control Board.

Public Works

OLYMPIC WELLFIELD MANAGEMENT
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Water Fund C5005880.689410 $558,400 $558,400 $665,000 $665,000 $665,000 TOTAL PROJECT BUDGET $558,400 $558,400 $665,000 $665,000 $665,000 - PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 331 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
96 Project #
C0707
Target Completion Date
FY 2024-25
Total Project Budget
$640,000
Project Description
This project would provide the funding
to resurface the police and fire road that
extends from the Pier through Palisades
Park and up to the California incline. The scope would also include improvements to the storm drainage.

Project Justification
The asphalt road in Palisades Park needs to be ground and resurfaced for safety and ADA access. It is used as a pedestrian pathway, Fire and Police access road, as well as access for Public Works to maintain the parks, buildings, and restrooms. The storm drainage around the road and the Camera Obscura building needs to be redirected to prevent damages to the park, bluffs, and nearby roadway.

Safe access to this location is essential for a clean and safe Santa Monica.

Public Works

PALISADES PARK ROAD AND DRAINAGE IMPROVEMENTS
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 General Fund C0107070.689000 $300,000 $340,000 $ - $ - $ - TOTAL PROJECT BUDGET $300,000 $340,000 $ - $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 332 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
97 Project #
C0812
Target Completion Date
FY 2022-23
Total Project Budget
$346,993
Project Description
This project would provide improvements
to City parks located in CDBG-eligible
low-moderate income census block
groups and service areas. Funds in the amount of $286,966 were previously budget in FY2021-22 and additional funds in the amount of $60,000 are needed in FY 2022-23. The additional funds will fund the completion of the Gandara Park Playground Rubberized Surface Replacement and the Virginia Avenue Park Splash Pad Repairs.

Project Justification
City parks require a variety of functional, aesthetic, and safety improvements which are currently unfunded or are scheduled for future years. Available entitlement funding affords an opportunity to begin work now, improving the experience of Santa Monicans in low-moderate income communities and furthering Council’s prioritization of a Clean and Safe Santa Monica.

Public Works

PARK IMPROVEMENTS IN CDBG ELIGIBLE
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 CDBG Fund C1908120.689000 $60,000 $ - $ - $ - $ -
TOTAL PROJECT BUDGET $60,000 $ - $ - $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 333 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
98 Project #
C0462
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project replaces standard concrete
with permeable concrete for alleys in need
of repair.

Project Justification
Runoff from the alleys makes its way into the city streets and subsequently into the storm drain infrastructure which discharges into the Santa Monica Bay. Allowing alley runoff to infiltrate into the soil helps reduce the volume of polluted urban runoff discharged into our receiving waters and helps meet the requirements of the Municipal Separate Storm Sewer System (MS4) discharge permit for the LA County area.

Public Works

PERMEABLE SURFACE ALLEYS
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Clean Beaches Fund C1604620.689000 $50,000 $50,000 $50,000 $50,000 $50,000 TOTAL PROJECT BUDGET $50,000 $50,000 $50,000 $50,000 $50,000 - PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 334 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
99 Project #
C0845
Target Completion Date
FY 2023-24
Total Project Budget
$8,750,000
Project Description
The Project would provide the funding to first study the feasibility of various alternatives for future watershed projects. The feasibility studies would analyze trash discharge at the Pico-Kenter Outfall, a potential storm drain-sewer diversion in the Kenter Canyon sub watershed, and the development of a green streets master plan.

Project Justification
The City’s efforts in stormwater and watershed management are centered around compliance with state and federal permits and mitigating contaminants entering the Santa Monica Bay.

As new challenges arise and permits evolve, the City is seeking a consultant to assist in the development of a comprehensive feasibility study which identifies and analyzes potential projects that would help achieve permit compliance and protect the Santa Monica Bay. The City is also interested in reducing the debris and trash emanating from the storm drain outfalls in the city, specifically the Pico-Kenter outfall located south of the Santa Monica Pier.

Public Works
PICO-KENTER OUTFALL AND MS4 COMPLIANCE PROJECTS
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Clean Beaches Fund C1608450.689000 $750,000 $ - $8,000,000 $ - $ - TOTAL PROJECT BUDGET $750,000 $ - $8,000,000 $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 335 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
100
Project #
C0527
Target Completion Date
FY2027-28
Total Project Budget
$48,945,805
Project Description
The Pier Bridge Replacement Project
would replace the existing, outdated
structure with a wider structure providing
one vehicular traffic lane in each direction with wider shoulders and wider sidewalks with clearances required by Americans with Disabilities Act (ADA). Caltrans Highway Bridge Program provides funding for this project that qualifies for 100% reimbursement. Preliminary Planning funding was allocated in prior CIP budgets.

Project Justification
The Pier Bridge structural sufficiency rating is very low at 17 out of 100.

Public Works

PIER BRIDGE REPLACEMENT PROJECT (HIGHWAY BRIDGE PROGRAM) Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Misc. Grants Fund C2005270.689000 $2,100,000 $ - $ - $41,700,000 $ - Local Return (Measure M) C2705270.689110 $225,000 $ - $ - $ - $ - Local Return (Measure R) C2705270.689120 $1,300,000 $ - $ - $ - $ - Local Return (Measure C) C2705270.689130 $725,000 $ - $ - $ - $ - TOTAL PROJECT BUDGET $4,350,000 $ - $ - $41,700,000 $ - - PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 336 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
101
Project #
C0861
Target Completion Date
FY2022-23
Total Project Budget
$250,000
Project Description
The recycled water master plan project would provide a road map for the City’s recycled water infrastructure to support the Sustainable Water Infrastructure Project and increased local recycled water supply. The recycled water master plan would outline a phased expansion of the City’s recycled water distribution system network, identify future recycled water customers, and establish a capital improvement program for the City’s recycled water system.

Project Justification
The recycled water master plan would help identify potential recycled users and increase recycled water use in the city that would reduce potable water demand and reduce reliance on imported water supplies.

Public Works

RECYCLED WATER MASTER PLAN
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Wastewater Fund C5108610.689000 $250,000 $ - $ - $ - $ - TOTAL PROJECT BUDGET $250,000 $ - $ - $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 337 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
102
Project #
C0691
Target Completion Date
FY2023-24
Total Project Budget
$500,000
Project Description
This project would be used to purchase
reduce emissions vehicles, including one
small bike lane sweeper to clean the bike
lanes. Due to the expansion of the bike lane network over the next several years, the City would be taking over the sweeping and cleaning duties, as increasing costs may make using a contractor financially unfeasible.

Project Justification
The restricted AB2766 Subvention Funds would be used to purchase reduce emissions and replace conventionally fueled vehicles by replacing dirty off-road diesel engines with newer, cleaner diesel engines when alternative fuel engines that meet the needs of the program are not yet available or practical.

Public Works

REDUCED EMISSION VEHICLES
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 SC AQMD Fund C1806910.689000 $500,000 $ - $ - $ - $ -
TOTAL PROJECT BUDGET $500,000 $ - $ - $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 338 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
103
Project #
C0454
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project provides for the ongoing
purchase and replacement of refuse and
recycling containers used by residential
and commercial customers for the storage of their municipal solid waste materials until they can be collected by the Resource Recovery & Recycling Division. The project also provides funding for the purchase of “Big Belly” solar power containers that are installed in heavy traffic pedestrian rights-of-way. This CIP request includes an increase to the funding request in FY 2022-23 to meet the regulatory compliance requirements for Senate Bill 1383 for mandatory organics recycling.

Project Justification
Ensuring that residents and businesses have dependable containers to handle their refuse, recycling, and organic waste promotes public health, allows for efficient and safe waste collection and processing, and supports the City’s Zero Waste Strategic Operations Plan goal of reducing landfill disposal to 1.1 pounds per person per day by 2030.

Public Works

REFUSE & RECYCLING CONTAINER REPLACEMENT PROGRAM
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Resource, Recovery,
Recycle Fund C5404540.689000 $1,508,300 $900,000 $920,000 $950,000 $980,000 TOTAL PROJECT BUDGET $1,508,300 $900,000 $920,000 $950,000 $980,000 - PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 339 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
104
Project #
C0862
Target Completion Date
FY2022-23
Total Project Budget
$250,000
Project Description
The Santa Monica Urban Runoff Recycling
Facility (SMURRF) provides treatment for
urban runoff and stormwater to produce
non-potable water for irrigation and other approved non-potable uses. To maintain the operation and production efficiency, periodic replacement/upgrades of mechanical equipment, including process piping, metering equipment, and chemical equipment at SMURRF is required. The project would fund the replacement of aging equipment and modernize the facility to maintain efficient operations.

Project Justification
The SMURRF treats urban runoff for recycled water use throughout the city. The SMURRF is over 20 years old and needs operational improvements as the facility transitions from a best management practice (BMP) to a permitted source of recycled water. Replacing aging equipment will maintain operational efficiency at the SMURRF.

Public Works

REDUCED MONICA URBAN RUNOFF RECYCLING FACILITY (SMURRF)

UPGRADES EMISSION VEHICLES
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Wastewater Fund C5108620.689000 $250,000 $ - $ - $ - $ - TOTAL PROJECT BUDGET $250,000 $ - $ - $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 340 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
105
Project #
C0459
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
The Annual Street Lighting Modernization
Program converts all remaining highvoltage series street lighting circuits and fixtures to modern 120-volt multiple circuits with energy efficient LED fixtures. All new streetlights fixtures are Dark Sky compliant. In addition to continuing the streetlight circuitry conversion, this project will also install LED lights at parks, beach pedestrian pathway, and in some existing streetlights. The project is funded by Prop C and Measure M local return funds and will focus on transit routes as required under Prop C funding guidelines.

Project Justification
Over the past 10-years the City has converted approximately 70% of the existing older series circuits to modern 120V multiple circuits. This program will fund a continuation of that effort to complete conversion of the remaining series circuits to multiple circuits and fixtures which are safer, more reliable, require less costly maintenance, and necessary for the City to take advantage of modern energy-efficient LED technology.

Public Works

STREET LIGHTING MODERNIZATION PROGRAM - LED LIGHTING
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Local Return
(Proposition C) C2704590.689130 $ - $1,000,000 $1,000,000 $1,000,000 $1,000,000 Local Return (Measure M) C2704590.689110 $ - $1,000,000 $1,000,000 $1,000,000 $1,000,000 TOTAL PROJECT BUDGET $ - $2,000,000 $2,000,000 $2,000,000 $2,000,000 - PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 341 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
106
Project #
C0499
Target Completion Date
FY2024-25
Total Project Budget
$2,710,000
Project Description
The Citywide Drainage Improvements
project would address areas in the right-of-way that have insufficient drainage resulting in water ponding and flooding. Potential issues requiring design and construction have been identified at various locations in the City. The project would also reconfigure locations where drainage enters the wastewater system.

Project Justification
Insufficient grading and drainage create not only a public nuisance but can result in vector problems.

Locations where drainage is allowed to enter the wastewater collection system are subject to odor escape. Further, surface drainage can also surcharge the wastewater system.

Public Works

SURFACE DRAINAGE IMPROVEMENTS
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Clean Beaches Fund C1604990.689000 $ - $2,710,000 $ - $ - $ - TOTAL PROJECT BUDGET $ - $2,710,000 $ - $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 342 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
107
Project #
C0762
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
The City own and operates four water
storage reservoirs (Arcadia, San
Vincente, Mt. Olivette, and Riviera) to
meet the water demands of the community. The four reservoirs have a combined storage volume of approximately 40 million gallons. The oldest reservoir of the four has been in service for nearly 100 years. This project would fund the needed upgrades and improvements to each reservoir that are needed to maintain reliable drinking water service for the City and to comply with recent regulatory updates.

Project Justification
Due to the age of the reservoirs, upgrades at each reservoir are needed to comply with new regulations, improve security, and enhance operations to maintain reliable and high-quality drinking water for the City.

Public Works
UPGRADES AND IMPROVEMENTS FOR THE CITY’S WATER RESERVOIRS Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Water Fund C5007620.689000 $1,000,000 $2,500,000 $4,500,000 $4,000,000 $ - TOTAL PROJECT BUDGET $1,000,000 $2,500,000 $4,500,000 $4,000,000 $ - - PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 343 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
108
Project #
C0465
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project addresses tree vacancies
and removal and replacement of dead
and declining trees in the urban forest. It
is essential for the sustainable management of the City’s urban forest. The City currently removes between 300-400 trees per year creating additional vacancies. This project will add 450 new trees to the urban forest each year. The new trees will offset the removals and actively reduce the number of planting vacancies.

Project Justification
This project fulfills the vision of the Urban Forest Master Plan by increasing the tree canopy and reducing the number of planting vacancies. Currently, the City has 1,200 vacant sites awaiting new trees.

Public Works

URBAN FOREST RENEWAL
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 General Fund C0104650.689000 $450,000 $450,000 $450,000 $450,000 $450,000 TOTAL PROJECT BUDGET $450,000 $450,000 $450,000 $450,000 $450,000 - PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 344 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
109
Project #
C0533
Target Completion Date
FY 2023-24
Total Project Budget
$665,500
Project Description
Specialized software is used to manage the City’s water and wastewater accounts. This project would fund the upgrade and maintain the existing utility billing software to keep up with industry standards and improve workflow to provide accurate and timely billing. The project includes upgrade to the latest version, reporting tools, improved customer interface, and improved service request management.

Project Justification
Maintaining the latest software version is necessary for continued use of the billing software and to provide accurate and timely billing. Improved reporting will also assist staff with various state and local reporting requirements. The new user interface will help improve the customer experience when signing up for utility accounts and bill payment. Updated service request management will improve recordkeeping and workflow management.

Public Works

UTILITY BILLING SOFTWARE
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Water Fund C5005330.689000 $ 337,700 $ - $ - $ - $ -
Wastewater Fund C5105330.689000 $ 327,800 $ - $ - $ - $ - TOTAL PROJECT BUDGET $ 665,500 $ - $ - $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 345 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
110
Project #
C0001
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
The Fleet Vehicle Replacement Program
funds the ongoing replacement of City
fleet vehicles according to an established
vehicle replacement schedule. The program is funded through internal service contributions from other funds that use City fleet vehicles. Depreciation is charged on each vehicle every year so that the Fund has sufficient balance to purchase a new vehicle at the end of the prior vehicle’s useful life. The replacement program is undergoing an assessment to evaluate the City’s fleet needs. The General Fund and Beach Fund contributions were suspended in FY2020-21 and reduced in FY2021-22 to address limited resources because of the COVID-19 pandemic. The replacement program plans to replace 126 vehicles in the FY2022-2024 Biennial Budget.

Project Justification
These funds are essential for maintaining a safe and functional City fleet of vehicles. Fleet vehicles allow all staff to effectively complete daily operations and support all City strategic goals. The Program supports revenue generating enterprise Funds such as the Resource Recovery and Recycling, Water, Wastewater, and Airport Funds.

Public Works

VEHICLE REPLACEMENT PROGRAM
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Vehicle Repl. Fund C7000010.689000 $6,266,980 $9,985,170 $5,934,200 $10,385,110 $8,058,370 TOTAL PROJECT BUDGET $6,266,980 $9,985,170 $5,934,200 $10,385,110 $8,058,370 - PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 346 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
111
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 General Fund I0100010.689000 $5,154,300 $ 5,324,500 $5,434,400 $5,582,500 $5,807,500 Beach Recreation Fund I1100010.689000 $479,175 $496,700 $507,000 $507,000 $530,200 Water Fund I5000010.689000 $548,044 $597,100 $622,400 $632,400 $652,700 Wastewater Fund I5100010.689000 $377,204 $380,300 $383,000 $383,000 $406,200 Pier Fund I5300010.689000 $71,174 $71,200 $71,200 $75,900 $75,900 Resource, Recovery,
Recycling I5400010.689000 $3,105,059 $3,170,000 $3,257,300 $3,494,400 $3,523,200 Airport Fund I5700010.689000 $93,979 $94,000 $96,200 $98,800 $101,100 Cemetery Fund I5900010.689000 $70,540 $70,500 $73,200 $73,200 $73,200 Risk Management Admin
Fund I7500010.689000 $4,760 $4,800 $4,800 $4,800 $4,800 TOTAL PROJECT BUDGET $9,814,235 $10,119,100 $10,449,500 $10,852,000 $11,174,800 Annual internal service contributions from other funds to Vehicle Replacement Fund to account for depreciation and fund future vehicle replacements are as follows:
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 347 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
112
Project #
C0486
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project provides yearly repair and
replacement of miscellaneous sanitary
sewer lines throughout the city and keeps
the City on a recommended 100-year replacement schedule. The City currently has a 154-mile sewer system and currently replaces 1.5 miles/year.

Project Justification
The replacement or rehabilitation of these lines address system deficiencies and focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. This maintenance is necessary to ensure that the system is maintained at a high level of service for the community.

Public Works

WASTEWATER MAIN REPLACEMENT
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Wastewater Fund C5104860.689000 $3,278,200 $3,376,500 $3,477,800 $3,689,600 $3,689,600 TOTAL PROJECT BUDGET $3,278,200 $3,376,500 $3,477,800 $3,689,600 $3,689,600 - PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 348 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
113
Project #
C0859
Target Completion Date
FY 2022-23
Total Project Budget
$1,000,000
Project Description
This project would fund a system
wide condition assessment is needed
to establish a baseline condition for existing water and wastewater infrastructure assets that will be inventoried into the Water Resources Division’s new asset management system. The condition assessment effort will establish service history, remaining useful life, and performance of each existing asset and its data leveraged for proactive management of the City’s water and wastewater infrastructure.

Project Justification
Establishing the condition and inventory of existing assets in the Water Resources Division’s new asset management software will help the City proactively management its water and wastewater infrastructure. Understanding the service history and remaining useful life will aid in enhancing the reliability and resiliency of the City’s drinking water supply.

Public Works

WATER/WASTEWATER INFRASTRUCTURE CONDITION ASSESSMENT

AND ASSET MANAGEMENT
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Water Fund C5008590.689000 $ 500,000 $ - $ - $ - $ -
Wastewater Fund C5108590.689000 $ 500,000 $ - $ - $ - $ - TOTAL PROJECT BUDGET $ 1,000,000 $ - $ - $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 349 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
114
Project #
C0860
Target Completion Date
FY 2022-23
Total Project Budget
$500,000
Project Description
This project would fund the Water
Resources Division to update the City’s
Water and Wastewater Master Plans to
incorporate new infrastructure (e.g., booster pump station at the Arcadia Water Treatment Plant and Sustainable Water Infrastructure Project) and planning documents (e.g., 6th Cycle Housing Element, 2020 Urban Water Management Plan, and 2018 Sustainable Water Master Plan) that have changed the City’s water supply and demand as well as wastewater generation. Both the water and wastewater hydraulic models would be updated and calibrated to incorporate new infrastructure and align with the latest planning documents.

Project Justification
The Water and Wastewater Master Plan update would align the City’s water distribution and wastewater collection hydraulic models with the latest planning documents across the city. Having an up-to-date hydraulic model is essential to monitor the operation, available capacity, and condition of the water distribution system and wastewater collection system. The water and wastewater hydraulic models are used on a daily basis to assess operational efficiency, schedule maintenance activities, develop capital improvement programs for annual water main and wastewater main replacements, and determine available capacity for developments.

Public Works

WATER AND WASTEWATER MASTER PLAN
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Water Fund C5008600.689000 $250,000 $ - $ - $ - $ -
Wastewater Fund C5108600.689000 $250,000 $ - $ - $ - $ - TOTAL PROJECT BUDGET $500,000 $ - $ - $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 350 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
115
Project #
C0735
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project would install, or upgrade outdated Programmable Logic Controller (PLC) and network hardware at the Arcadia Water Plant, Charnock Well Field, water reservoirs, wells, pump stations, and other water distribution infrastructure throughout the City.

Project Justification
Outdated equipment poses a reliability threat, with a higher chance of malfunctioning than new and more robust, modern equipment. Communication protocols have changed over the years, with modern protocols (such as Fiber Optic Networking) experiencing vastly greater speeds, which allow for more efficient operation of water facilities and greater trust in data being recorded, a critical element for compliance reporting.

Public Works

WATER FACILITY CONTROLLER AND HARDWARE UPGRADES
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Water Fund C5007350.689000 $400,600 $ - $ - $ - $ -
TOTAL PROJECT BUDGET $400,600 $ - $ - $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 351 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
116
Project #
C0485
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project would fund replacement
of water mains by City Staff which also
includes street, asphalt, and pavement
repair, work labor, and materials from the Water and Street Maintenance Divisions.

Project Justification
Assists in keeping the City on the 100-year water main replacement cycle recommended in the Sustainable Water Master Plan and by the American Water Works Association to prevent breakages, property damage and water losses.

Public Works

WATER MAIN IMPROVEMENTS - CITY FORCES
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Water Fund C5004850.689000 $281,400 $289,800 $298,500 $307,500 $307,500 TOTAL PROJECT BUDGET $281,400 $289,800 $298,500 $307,500 $307,500 - PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 352 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
117
Project #
C0484
Target Completion Date
Ongoing
Total Project Budget
Ongoing
Project Description
This project would provide for yearly
repair and replacement of the 205-
mile City water main system. The City’s
goal is to keep on a recommended 100-year replacement schedule recommended by industry standards by replacing two miles of water main per year.

Project Justification
Water main repair and replacement is required to improve water flow characteristics and service to Santa Monica residents, and prevent breakages, water loss, and property damage. This project proactively allows outdated/worn out water mains to be replaced, prior to any water main breaks.

Public Works

WATER MAIN REPLACEMENT
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Water Fund C5004840.689000 $3,753,100 $6,955,600 $7,737,500 $10,429,300 $10,500,000 TOTAL PROJECT BUDGET $3,753,100 $6,955,600 $7,737,500 $10,429,300 $10,500,000 - PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 353 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
118
Project #
C0846
Target Completion Date
FY 2023-24
Total Project Budget
$500,000
Project Description
The Watershed Facility Upgrades project
would include the installation of: (1) fencing upgrades to the Marine Park recycled water pump skid and (2) bird netting to the underside of Pier.

Project Justification
This project would contribute towards the city’s efforts to remain in compliance with federal and state discharge permits.

Public Works

WATERSHED FACILITY UPGRADES
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Clean Beaches Fund C1608460.689000 $ - $500,000 $ - $ - $ - TOTAL PROJECT BUDGET $ - $500,000 $ - $ - $ -
- PUBLIC WORKS

ATTACHMENT B

4.B.b
Packet Pg. 354 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
119
Records and Election Services
The mission of the City Clerk is to serve as the City Elections Official, Political Reform Filing Officer, and Compliance Officer for the Public Records Act, Brown Act, and local statutes. The City Clerk’s Office facilitates the democratic process by conducting City elections for voters and candidates. It provides support to the City Council and records Council proceedings; manages the City’s records and coordinates responses to public requests for information; accepts federal passport applications; provides mail and printing services to internal departments; and cost-effectively carries out all programs of this office.
- RECORDS AND ELECTION SERVICES

ATTACHMENT B

4.B.b
Packet Pg. 355 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

PROJECT DETAIL
120
Project #
C0827
Target Completion Date
FY2022-23
Total Project Budget
$85,000
Project Description
This project would fund the replacement
of the City’s current Agenda Management Software for City Council meetings. Staff would would look to purchase an existing agenda management system that is commercially available without significant customizations, is in use by other jurisdictions of a similar size and complexity and has been proven to operate effectively over time. In addition, project scope would include the migration of any necessary data from the old software, include software for boards and commissions, and provide training for staff. The budget request also includes funding for system configuration to transition agenda review to SharePoint.

Project Justification
The City’s current software was implemented in 2015 and since then, it was acquired by other companies, and it is no longer supported by the original developer. There have also been enhancements to agenda management software such as public portals that allow users to search for historical meeting records, submit written comments or requests to speak that are not available in the current software. Continuing to work with unsupported software could cause loss of data, compatibility issues with integrated systems or system failure, compliance issues, and reduce operational efficiencies.

Records and Election Services

AGENDA MANAGEMENT SOFTWARE
Fund Account FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 General Fund C0108270.689000 $ 85,000 $ - $ - $ - $ -
TOTAL PROJECT BUDGET $ 85,000 $ - $ - $ - $ -
- RECORDS AND ELECTION SERVICES

ATTACHMENT B

4.B.b
Packet Pg. 356 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) FY2022-23 FY2023-24 FY2024-25 FY2025-26 FY2026-27
General Fund (01)
C0827 C0108270.689000 Agenda Management Software 85,000 - - - - C0828 C0108280.689000 Airport Conversion Planning 100,000 1,000,000 250,000 3,000,000 - C0829 C0108290.689000 Airport Park Parking Lot and Pathway Replacement 268,400 - - - - C0461 C0104610.689000 Alley Renewal Program - 350,000 - 350,000 350,000 C0460 C0104600.689000 Annual Paving and Sidewalk Repair Program - 1,000,000 - 1,500,000 2,000,000 C0458 C0104580.689000 Citywide Facilities Renewal Program 1,800,000 1,500,000 2,000,000 2,000,000 2,500,000 C0804 C0108040.689000 Construction Management Software 50,000 55,000 60,500 66,550 73,200 C0830 C0108300.689000 CCTV Security Camera Program 250,000 250,000 250,000 250,000 250,000 C0831 C0108310.689000 Drone as a First Responder Program 142,900 - - - - C0832 C0108320.689000 Farmers Market Vehicle Barrier 299,300 - - - - C0456 C0104560.689000 Fire Apparatus Replacement 1,200,000 1,655,000 - 515,000 600,000 BP Budget Plan Fire Station 5 Upgrades - - - 351,000 -
C0822 C0108220.689000 Lobby Mural Recontextualization 250,000 - - - C0489 C0104890.689000 Maintenance for Parking Structures and Lots 350,000 350,000 400,000 400,000 400,000 C0833 C0108330.689000 Marine Park Parking Lot Resurfacing 432,400 - - - - C0583 C0105830.689000 Mobile Data Computer Replacements 410,000 - - - - C0707 C0107070.689000 Palisades Park Road and Drainage Improvements 300,000 340,000 - - - C0834 C0108340.689000 Procurement and Contract Management Software 200,000 - - - - C0835 C0108350.689000 Recreation Management Software 100,000 - - - - BP Budget Plan Self-contained Breathing Apparatus - - 1,200,000 - - C0836 C0108360.689000 SMFD Portable Radio Replacement 1,500,000 - - - - C0466 C0104660.689000 Surface Lot Paving Program 10,000 - 150,000 150,000 150,000 C0467 C0104670.689000 Swim Facilities Planned Maintenance 100,000 100,000 100,000 100,000 100,000 C0837 C0108370.689000 Traffic Signal Maintenance 100,000 300,000 - 300,000 300,000 C0465 C0104650.689000 Urban Forest Renewal 450,000 450,000 450,000 450,000 450,000 C0838 C0108380.689000 Wi-Fi Upgrades at Library 105,000 - - - - I0003 I0100030.689000 Computer Equipment Replacement Program 1,668,030 1,668,030 1,668,030 1,668,030 1,668,030 I0002 I0100020.689000 Telecommunications Services 264,674 352,899 352,899 352,899 352,899 I0001 I0100010.689000 Vehicle Replacement Program 5,154,300 5,234,500 5,434,400 5,582,500 5,807,500 13,840,004 13,050,429 14,420,829 18,235,979 15,001,629
Funds Available for General Fund CIP Projects
General Fund CIP Allotment 14,000,000 14,000,000 21,000,000 21,000,000 25,000,000 City Hall East Debt Service (1,620,089) (1,459,832) (1,325,228) (1,163,449) (999,448) Subtotal 12,379,911 1 2,540,168 19,674,772 19,836,551 24,000,552 Net Adjustment to Allotment (Prior Year CIP Savings) 1,460,093 510,261 Total Funds Available for General Fund CIPs $ 13,840,004 $ 1 3,050,429 Remaining Balance - -
Special Revenue (10)
C0870 C1008700.689000 Beach Park #1 Playground Equipment Replacement 191,600 - - - - C0802 C1008020.689000 Bike Center Storefront Door Safety Repair (PS8) 282,000 - - - - C0814 C1008140.689000 Broadway Protected Bikeway: 5th Street ‐ 26th Street 1,331,000 - - - BP Budget Plan Central Core Protected Bike Network - 2,342,000 - - - C0839 C1008390.689000 Douglas Park Playground Reconstruction 486,300 - - - - BP Budget Plan Main Street & Neilson Way Transportation Safety Improvements - - - 1,000,000 - BP Budget Plan Ocean Avenue and Pico Boulevard Protected Bike Lanes - 500,000 - 1,016,000 - CIP Project
Number
Account Project Title BUDGET BUDGET PLAN
Number
PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

SUMMARY BY FUND
121

ATTACHMENT B

4.B.b
Packet Pg. 357 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget 122
PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

SUMMARY BY FUND
FY2022-23 FY2023-24 FY2024-25 FY2025-26 FY2026-27
CIP Project
Number
Account Project Title BUDGET BUDGET PLAN
Number
Special Revenue (10) continued
BP Budget Plan Ocean View Basketball Court - - 53,000 - - C0840 C1008400.689000 Olympic Boulevard Improvements 553,000 - - - - BP Budget Plan Priority Signalized Intersections - - 100,000 60,000 - C0818 C1008180.689000 Wilshire Active Transportation Safety Project - 82,600 - - - $ 9 59,900 $ 1,966,600 $ 2,995,000 $ 1,076,000 $ 1,000,000 Beach Recreation (11)
C0841 C1108410.689000 ACBH Facilities Maintenance 270,000 185,000 700,000 200,000 200,000 C0842 C1108420.689000 ACBH Light Bollards 118,000 - - - - C0843 C1108430.689000 ACBH Interpretive Technology 100,000 - - - - C0871 C1108710.689000 Beach Master Plan 300,000
C0872 C1108720.689000 Beach Restroom Sewer Laterals 600,000 C0734 C1107340.689000 Beach Volleyball Courts and Lights 68,500 - - - - C0466 C1104660.689000 Surface Parking Lot Improvements 55,300 - - - - C0467 C1104670.689000 Swim Facilities Planned Maintenance 65,000 65,000 65,000 65,000 65,000 I0003 I1100030.689000 Computer Equipment Replacement Program 18,098 18,098 18,098 18,098 18,098 I0002 I1100020.689000 Telecommunications Services 6,922 6,922 6,922 6,922 6,922 I0001 I1100010.689000 Vehicle Replacement Program 496,700 479,175 507,000 507,000 530,200 $ 2,080,995 $ 771,720 $ 1,297,020 $ 797,020 $ 820,220
Housing Authority (12)
I0003 I1200030.689000 Computer Equipment Replacement Program 8,220 8,220 8,220 8,220 8,220 I0002 I1200020.689000 Telecommunications Services 4,151 4,151 4,151 4,151 4,151 $ 1 2,371 $ 12,371 $ 12,371 $ 12,371 $ 12,371
Clean Beaches & Ocean Parcel Tax -Measure V (16)
C0845 C1608450.689000 Pico‐Kenter Outfall and MS4 Compliance Projects 750,000 8,000,000 - - - C0462 C1604620.689000 Permeable Surface Alleys 50,000 50,000 50,000 50,000 50,000 C0499 C1604990.689000 Surface Drainage Improvements 2,710,000 - - - - C0846 C1608460.689000 Watershed Facility Upgrades 500,000 - - - - $ 8 00,000 $ 3,260,000 $ 8,050,000 $ 5 0,000 $ 5 0,000
SC AQMD (18)
C0691 C1806910.689000 Reduced Emission Vehicles 500,000 - - - - C0749 C1807490.689000 EV Action Plan Implementation 152,000 112,000 - - - $ 6 52,000 $ 112,000 $ - $ - $ -
CDBG (19)
C0847 C1908470.689000 Fitness Room Safety Improvements 120,000 C0812 C1908120.689000 Park Improvements in CDBG Eligible Areas 60,000 C0848 C1908480.689000 Teen Center Courtyard Safety Improvements 175,000 - - - - C0849 C1908490.689000 Thelma Terry Center Improvements 570,700 - - - - $ 9 25,700 $ - $ - $ - $ -
Miscellaneous Grants (20)
C0850 C2008500.689000 Annual Paving Program (Federal Grant) 432,138 - - - - C0851 C2008510.689000 ARPA Promenade Lighting Project 9,855,000 - - - - C0672 C2006720.689000 Beach Bike Path Ramp Connection to Santa Monica Pier - 911,674 - - - C0814 C2008140.689290 Broadway Protected Bikeway: 5th Street ‐ 26th Street - 161,471 - - - C0815 C2008150.689290 Colorado Avenue Protected Bikelane 150,000 350,000 - - - C0839 C2008390.689000 Douglas Park Playground Reconstruction 1,443,700 - - - - C0852 C2008520.689000 East Pico Blvd. Safety Project 478,475 - - - -

ATTACHMENT B

4.B.b
Packet Pg. 358 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

SUMMARY BY FUND
123
FY2022-23 FY2023-24 FY2024-25 FY2025-26 FY2026-27
CIP Project
Number
Account Project Title BUDGET BUDGET PLAN
Number
Miscellaneous Grants (20) continued
BP Budget Plan Main Street & Neilson Way Transportation Safety Improvements - - - 5,000,000 - C0840 C2008400.689000 Olympic Boulevard Improvements 1,903,000 - - - C0527 C2005270.689000 Pier Bridge Replacement Project (Highway Bridge Program) 2,100,000 - 41,700,000 - - BP Budget Plan Santa Monica Boulevard Safety Study - 350,000 - - - C0818 C2008180.689290 Wilshire Active Transportation Safety Project 968,000 - - - - $ 13,980,838 $ 4,772,620 $ 350,000 $ 41,700,000 $ 5,000,000 Gas Tax (26)
C0460 C2604600.689610 Annual Paving and Sidewalk Repair Program 2,200,000 2,300,000 2,000,000 2,000,000 2,000,000 $ 2,200,000 $ 2,300,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 Local Return (27)
C0460 C2704600.689110 Annual Paving and Sidewalk Repair Program-Measure M 286,000 1,000,000 - 1,000,000 1,000,000 C0460 C2704600.689120 Annual Paving and Sidewalk Repair Program-Measure R 376,000 1,400,000 1,500,000 1,500,000 1,500,000 C0460 C2704600.689130 Annual Paving and Sidewalk Repair Program-Prop C 296,000 2,000,000 1,000,000 1,000,000 1,000,000 C0672 C2706720.689110 Beach Bike Path Ramp Connection to Santa Monica Pier-Measure M 1,888,300 - - - - C0815 C2708150.689130 Colorado Avenue Protected Bikelane- Prop C - 46,900 - - - C0527 C2705270.689110 Pier Bridge Replacement Project-Measure M 225,000 - - - - C0527 C2705270.689120 Pier Bridge Replacement Project-Measure R 1,300,000 - - - - C0527 C2705270.689130 Pier Bridge Replacement Project-Prop C 725,000 - - - - C0459 C2704590.689110 Streetlight Modernization Program-Measure M 1,000,000 - 1,000,000 1,000,000 1,000,000 C0459 C2704590.689130 Streetlight Modernization Program-Prop C 1,000,000 - 1,000,000 1,000,000 1,000,000 $ 3,208,000 $ 7,335,200 $ 5,500,000 $ 5,500,000 $ 5,500,000 Water (50)
C0460 C5004600.689000 Annual Paving and Sidewalk Repair Program 250,000 250,000 250,000 250,000 250,000 C0853 C5008530.689000 Arcadia Water Treatment Plant Fencing Improvements 606,000 1,000,000 - - - C0804 C5008040.689000 Construction Management Software 10,000 11,000 12,000 13,200 14,500 C0854 C5008540.689000 Electrical Improvements at the Arcadia and Charnock Water Treatment Plants 2,000,000 - - - - C0855 C5008550.689000 Green Sand Filter Scaffolding 2,000,000 - - - - C0856 C5008560.689000 Groundwater Recharge Well SM‐11i 1,688,300 2,238,900 - - - C0857 C5008570.689000 Groundwater Recharge Well SM‐12i 1,500,000 - 3,200,000 - - C0858 C5008580.689000 Groundwater Sustainability Plan Implementation 150,000 150,000 150,000 150,000 150,000 C0487 C5004870.689000 Non-Potable Water Main Expansion 238,300 380,300 1,163,400 806,300 - C0588 C5005880 689410 Olympic Wellfield Management 558,400 558,400 665,000 665,000 665,000 C0762 C5007620.689000 Upgrades and Improvements for the City's Water Reservoirs 1,000,000 2,500,000 4,500,000 4,000,000 - C0533 C5005330.689000 Utility Billing Software 337,700 - - - - C0735 C5007350.689000 Water Facility Controller and Hardware Upgrades 400,600 - - - - C0485 C5004850.689000 Water Main Improvements - City Forces 281,400 289,800 298,500 307,500 307,500 C0484 C5004840.689000 Water Main Replacement 3,753,100 6,955,600 7,737,500 10,429,300 10,500,000 C0859 C5008590.689000 Water and Wastewater Infrastructure Condition Assessment and Asset Management 500,000 - - - - C0860 C5008600.689000 Water and Wastewater Master Plan 250,000 - - - - I0003 I5000030.689000 Computer Equipment Replacement Program 52,857 52,857 52,857 52,857 52,857 I0002 I5000020.689000 Telecommunications Services 41,757 41,757 41,757 41,757 41,757 I0001 I5000010.689000 Vehicle Replacement Program 548,044 597,100 622,400 632,400 652,700 $ 14,666,458 $ 16,525,714 $ 1 8,693,414 $ 1 7,348,314 $ 1 2,634,314

ATTACHMENT B

4.B.b
Packet Pg. 359 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget 124
PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

SUMMARY BY FUND
FY2022-23 FY2023-24 FY2024-25 FY2025-26 FY2026-27
CIP Project
Number
Account Project Title BUDGET BUDGET PLAN
Number
Wastewater (51)
C0460 C5104600.689000 Annual Paving and Sidewalk Repair Program 250,000 250,000 250,000 250,000 250,000 C0457 C5104570.689000 Hyperion Capital Payment 2,982,600 3,040,500 3,477,800 3,582,200 3,689,600 C0861 C5108610.689000 Recycled Water Master Plan 250,000 - - - - C0862 C5108620.689000 Santa Monica Urban Runoff Recycling Facility (SMURRF) Upgrades 250,000 - - - - C0533 C5105330.689000 Utility Billing Software 327,800 - - - - C0486 C5104860.689000 Wastewater Main Replacement 3,278,200 3,376,500 3,477,800 3,689,600 3,689,600 C0859 C5108590.689000 Water and Wastewater Infrastructure Condition Assessment and Asset Management 500,000 - - - - C0860 C5108600.689000 Water and Wastewater Master Plan 250,000 - - - - I0003 I5100030.689000 Computer Equipment Replacement Program 43,229 43,229 43,229 43,229 43,229 I0002 I5100020.689000 Telecommunications Services 13,968 13,968 13,968 13,968 13,968 I0001 I5100010.689000 Vehicle Replacement Program 377,204 380,300 383,000 383,000 406,200 $ 8,523,001 $ 7,104,497 $ 7,645,797 $ 7,961,997 $ 8,092,597 Pier (53)
C0615 C5306150.689000 Pier Below Deck Fire Sprinkler 3,000,000 3,400,000 - 3,300,000 - C0675 C5306750.689000 Pier Deck Upgrade 1,500,000 4,700,000 - - - C0863 C5308630.689000 Pier Harbor Guard Roof Replacement 155,100 - - - - C0674 C5306740.689000 Pier Railing & Light Pole Replacement Program - 500,000 - 500,000 - C0864 C5308640.689000 Pier Trash Compactor Relocation - 100,000 850,000 - - C0719 C5307190.689000 Pier West End Substructure Upgrade - 500,000 - - - I0003 I5300030.689000 Computer Equipment Replacement Program 2,419 2,419 2,419 2,419 2,419 I0002 I5300020.689000 Telecommunications Services 10,168 10,168 10,168 10,168 10,168 I0001 I5300010.689000 Vehicle Replacement Program 71,200 71,174 71,200 75,900 75,900 $ 4,738,861 $ 4,883,787 $ 5,333,787 $ 8 8,487 $ 3,888,487 Resource Recovery & Recycling (54)
C0454 C5404540.689000 Refuse & Recycling Container Replacement Program 1,508,300 900,000 920,000 950,000 980,000 I0003 I5400030.689000 Computer Equipment Replacement Program 35,971 35,971 35,971 35,971 35,971 I0002 I5400020.689000 Telecommunications Services 7,256 7,256 7,256 7,256 7,256 I0001 I5400010.689000 Vehicle Replacement Program 3,170,000 3,015,059 3,257,300 3,494,400 3,523,200 $ 4,566,586 $ 4 ,113,227 $ 4,220,527 $ 4,487,627 $ 4,546,427 Airport (57)
C0471 C5704710.689000 Airfield Pavement Maintenance 700,000 700,000 700,000 700,000 700,000 C0469 C5704690.689000 Airport Building / Facilities Refurbishments 11,307,000 6,556,000 11,574,000 8,081,000 6,998,000 C0470 C5704700.689000 Airport Parking Lot Maintenance 405,000 523,000 520,000 714,000 423,000 C0561 C5705610.689000 Airport Avenue Sidewalk, Street and Slope Improvements 200,000 - - - - C0468 C5704680.689000 Airport Reconfiguration 105,000 105,000 105,000 105,000 105,000 I0003 I5700030.689000 Computer Equipment Replacement Program 19,502 19,502 19,502 19,502 19,502 I0002 I5700020.689000 Telecommunications Services 16,387 16,387 16,387 16,387 16,387 I0001 I5700010.689000 Vehicle Replacement Program 93,979 94,000 96,200 98,800 101,100 $ 12,646,868 $ 8,213,889 $ 1 3,031,089 $ 9,734,689 $ 8,362,989 Cemetery (59)
C0865 C5908650.689000 Cemetery Graves Block Addition 165,200 - - - - I0003 I5900030.689000 Computer Equipment Replacement Program 5,500 5,500 5,500 5,500 5,500 I0002 I5900020.689000 Telecommunications Services 3,093 3,093 3,093 3,093 3,093 I0001 I5900010.689000 Vehicle Replacement Program 70,540 70,500 73,200 73,200 73,200 $ 2 44,333 $ 79,093 $ 81,793 $ 81,793 $ 8 1,793

ATTACHMENT B

4.B.b
Packet Pg. 360 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

SUMMARY BY FUND
125
FY2022-23 FY2023-24 FY2024-25 FY2025-26 FY2026-27
CIP Project
Number
Account Project Title BUDGET BUDGET PLAN
Number
Big Blue Bus (60)
C0475 C6004750.689000 Bus Components - BBB 3,208,000 3,188,800 3,198,400 3,198,400 3,198,400 C0478 C6004780.689000 Bus Stop Amenities 80,000 80,000 80,000 80,000 80,000 C0866 C6008660.689000 Bus Stop Improvements 200,000 1,058,600 - - - C0747 C6007470.689000 Customer Experience Technology Enhancements 619,300 621,900 636,700 682,300 731,100 C0867 C6008670.689000 Customer Service Live Chat Platform 65,000 65,000 65,000 65,000 65,000 C0483 C6004830.689000 Facilities Upgrades & Renovations 367,000 770,900 350,000 350,000 350,000 C0868 C6008680.689000 Fleet Asset Management System 123,200 140,000 - - - C0869 C6008690.689000 HVAC Replacement 1,302,000 198,000 - - - C0477 C6004770.689000 BBB Information Technology Program 926,600 747,100 608,100 608,100 608,100 C0724 C6007240.689000 Propulsion Infrastructure Feasibility 13,822,800 - - - - C0474 C6004740.689000 Radio Tower Equipment 125,000 129,400 127,100 127,100 127,100 C0479 C6004790.689000 Service Vehicles - BBB 173,400 185,000 - 67,600 65,000 C0482 C6004820.689000 Shop Equipment 110,800 43,400 200,000 200,000 200,000 C0476 C6004760.689000 Yard Improvements 25,000 75,000 25,000 25,000 25,000 I0002 I6000020.689000 Telecommunications Services 51,250 51,250 51,250 51,250 51,250 $ 7,376,550 $ 21,177,150 $ 5,341,550 $ 5,454,750 $ 5,500,950 Vehicle Management (70)
C0001 C7000010.689000 Vehicle Replacement Program 6,266,980 9,985,170 5,934,920 10,385,110 8,058,370 I0003 I7000030.689000 Computer Equipment Replacement Program 15,742 15,742 15,742 15,742 15,742 I0002 I7000020.689000 Telecommunications Services 9,640 9,640 9,640 9,640 9,640 $ 6,292,362 $ 10,010,552 $ 5,960,302 $ 1 0,410,492 $ 8,083,752 Computer Equipment Replacement (71)
C0003 C7100030.689000 Computer Equipment Replacement Program 2,068,800 2,109,900 2,152,000 2,470,000 2,470,000 C0002 C7100020.689000 Telecommunication Services 767,100 785,500 804,300 823,600 823,600 $ 2,835,900 $ 2,895,400 $ 2,956,300 $ 3,293,600 $ 3,293,600 Risk Management (75)
I0003 I7500030.689000 Computer Equipment Replacement Program 22,971 22,971 22,971 22,971 22,971 I0002 I7500020.689000 Telecommunications Services 6,417 6,417 6,417 6,417 6,417 I0001 I7500010.689000 Vehicle Replacement Program 4,800 4,760 4,800 4,800 4,800 $ 3 4,148 $ 34,188 $ 34,188 $ 34,188 $ 3 4,188
TOTAL CIP BUDGET ALL FUNDS $ 100,584,875 $ 108,618,437 $ 97,923,967 $ 128,267,307 $ 8 3,903,317 Less Internal Service Transfers (12,535,547) (12,142,457) (12,865,947) (13,268,447) (13,591,247) NET GRAND TOTAL CIP BUDGET ALL FUNDS $ 88,442,418 $ 9 6,082,890 $ 85,058,020 $ 114,998,860 $ 70,312,070

ATTACHMENT B

4.B.b
Packet Pg. 361 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget 126
PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

UNFUNDED PROJECTS
Projects will be considered in future funding cycles.

Project Title Estimated Project Costs
Infrastructure Maintenance
Camera Obscura/Art Lab Facility Maintenance $ 1,350,978 City Yards Modernization - Michigan Ave Improvements $ 10,000,000 Clover Park Playground Reconstruction $ 2,620,000
Computer Replacement Contributions - General Fund Deferral $ 2,400,000 Crescent Bay Park Improvements $ 3,300,000
Downtown Parking Structures Guardrail and Waterproofing Upgrades $ 5,800,000 Fire Station 2 HVAC Replacement $ 900,000
Historic City Hall North Wing Building System Upgrades $ 7,000,000 Main Library Auditorium Upgrades $ 273,000
Main Library Security Camera Replacement $ 92,500
Parking Facilities Renewal Program (Annual Amount) $ 2,000,000 Parking Structure #1 Complete Remodel $ 12,500,000
Property Room Solutions, Improvements, and Updates $ 932,000 Public Safety Facility Security and Tenant Improvements $ 200,000 Replacement Program For Parking Access & Revenue Control Systems and Equipment (Annual) $ 2,420,300 Safety Upgrades for Santa Monica Public Library $ 800,000 Surface Parking Lot Repaving Program (General Fund and Beach Fund) Annual Amount $ 1,000,000 Vehicle Replacement Contributions - General Fund Deferral $ 8,000,000 Subtotal $ 6 1,588,778
New Infrastructure
EV Action Plan Implementation - EV Charging $ 3,000,000 Fire Station 3 Facility Design/Build Assessment, Demo, and New Facility $ 26,000,000 Fire Station 7 (Permanent Solution) $ 4,000,000
License Plate Camera Recognition Program $ 771,584
Training Center Facility - Training Yard $ 5,126,220
Subtotal $ 38,897,804

ATTACHMENT B

4.B.b
Packet Pg. 362 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget PROPOSED FY 2022-24 BIENNIAL CIP BUDGET

UNFUNDED PROJECTS
127
Projects will be considered in future funding cycles.

Project Title Estimated Project Costs
Parks
19th Street Open Space Project - Community Outreach, Design & Construction $ 1,200,000 Airport Park Expansion Phase 1 $ 45,000,000
Gandara Park Restoration (CalTrans Clean California Local Grant) $ 5,000,000 Memorial Park Expansion Phase 1 (add $25M from SMC and SMMUSD) $ 10,000,000 Memorial Park Expansion Phase 2-3 $ 76,000,000
Subtotal $ 1 37,200,000
Pier and Beach
Beach and Pier Master Plan (Phase 2) $ 1,200,000
Pier Carousel Park Gazebos $ 560,000
Pier Deck Upgrade $ 10,900,000
Pier Railing and Light Poles $ 2,130,000
Pier Restroom Repairs $ 157,000
Pier Safety Enhancements ( PA System and Bollards) $ 2,373,148 Pier West End Substructure Upgrade $ 5,300,000
Subtotal $ 2 2,620,148
Planning
Library Facilities Master Plan $ 620,000
$ 620,000
Streetscape and Lighting
Bergamot Station Connectivity- Phase 2 $ 3,500,000
Street Light Modernization Program $ 4,500,000
Lincoln Corridor Streetscape $ 5,000,000
Subtotal $ 1 3,000,000
Total Unfunded $ 273,926,730

ATTACHMENT B

4.B.b
Packet Pg. 363 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget

ATTACHMENT B

4.B.b
Packet Pg. 364 Attachment: Attachment B - Proposed FY 2022-24 Biennial CIP Budget (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget)

ATTACHMENT C
TABLE 1
ESTIMATED START-UP COST TO OPERATE A PARKLET - YEAR 1 (2 PARKING SPACES)

FEE NAME/TASKS FEE
Plan Check
Public Works Plan Check, (if more than 2 hours, apply
fee for each additional hour) $253.64
Mobility and Traffic Engineering Plan Check Fee $239.60 Planning (if serving alcohol) $456.00
Propane Cylinder (if applicable)
Fire - Permit for Propane Cylinder $358.85
Inspection Fee
Public Works Inspection at time of installation $252.66

TOTAL PERMIT FEES
$730.69 to $1,545.54 + Wastewater Capital
Fee and Monthly License Fee
Wastewater Capital Facility Fee*
SM Wastewater Capital Facility (per seat) - (One Time)
Restaurant – Sit Down (Full Service) $1,071.97 per seat Restaurant – Sit Down (Fast Food) $893.31 per seat
LA Wastewater Capital Facility (per seat) - (One Time) $294.09 License Fee for Public Right of Way (PROW)
Monthly License Fee to Operate in PROW $2.12 per square foot per month Security Deposit (One Time, refundable) $3,500.00
* Note that this fee is updated annually, is a one-time fee that carries over even if operators change (City tracks payment of the one-time fee), can be offset with existing seating, and is offset by credit for fees already paid for existing sidewalk dining.

TABLE 2
ESTIMATED ANNUAL RENEWAL - AFTER YEAR 1 (2 PARKING SPACES)

FEE NAME/TASKS FEE
Monthly License Fee to Operate in PROW
$2.12 per square foot per month (plus annual
CPI adjustment of 2-5%)
Permit Propane Heater (if applicable) $358.45
Public Works Inspection (annual) $252.66

TOTAL (ANNUAL RENEWAL)
$252.66 - $603.52 plus monthly License
Fee

4.B.c
Packet Pg. 365 Attachment: Attachment C - Estimated Parklet Fees (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) Fire Department User Fee Study
In FY 2020-21, the City conducted a comprehensive citywide fees study that was presented to Council at the May 25, 2021 Budget Study Session. That study excluded the Fire Department fees because of pending staff changes. Staff was to complete the Fire Department study during fiscal year 2021-22 and return to Council with the proposed fee changes as part of the FY 2022-23 Proposed Budget.

The Fire Department fee study proposes to increase 25 fees, decrease 76 fees, and create 14 new fees, to set the fees at the appropriate cost recovery level (in most cases 100% of the costs to provide the service). The fee adjustments are a result of more efficient processes and changing workflows resulting from department restructuring, legislative requirements, and more accurate calculations of the full costs to provide services. The proposed new fees are primarily for services the City has provided without recovering costs, as well as fees to meet legal requirements. Additionally, two fees for services no longer provided or redundant with other fees are proposed for deletion.

The following table lists the proposed new fees. Further detail on all other fee changes is included in the User Fee Study Summary sheet. The fee changes will be included in the City’s master fee resolution, which will be presented to Council for approval at the time of budget adoption.

Fire Department Proposed New Fees
Ord
(used to identify
the fee in the
summary sheet
Service Name Fee
Description
Recommended
Amount
Primary
Impact
Purpose for Fee
19 Fire Sprinkler
monitoring alarm
system
New flat fee $443.87 Developers and
Businesses
This new fee is for the code
compliance review of fire
sprinkler monitoring alarm
systems.
28 AST
Install: generator
belly tank
New flat fee $315.04 Businesses This new fee is for
inspection of aboveground
installation of a generator
belly tank.
37 Emergency
responder radio
system
New flat fee $2,502.02 Developers and
Businesses
This new fee is for review of
new construction permits
for emergency responder
radio systems.
38 Emergency
responder radio
rental
New - rental $100.00 Developers and
Businesses
This new fee is for rental of
Fire Department equipment
to test a building's
emergency response radio
system.
39 Battery systems New flat fee $1,103.29 Developers and Businesses
This new fee is for the
inspection of battery
systems in new and existing
construction.
40 Gas detection
system
New flat fee $1,041.30 Developers and
Businesses
This new fee is for the
inspection of gas detection
systems in new
construction.

Attachment D
D-1

4.B.d
Packet Pg. 366 Attachment: Attachment D - Fire Fee Study (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) Fire Department Proposed New Fees
Ord
(used to identify
the fee in the
summary sheet
Service Name Fee
Description
Recommended
Amount
Primary
Impact
Purpose for Fee
84 Mixed use -
Business &
Mercantile
New flat fee $206.64 Businesses and
Residents
This new fee provides a
more detailed explanation
of services for a newer type
of mixed-use building. The
current fee is blended
under another fee's generic
line item.
85 Mixed use -
Residential
New flat fee $206.64 Businesses and
Residents
This new fee provides a
more detailed explanation
of services for a newer type
of mixed-use building. The
current fee is blended
under another fee's generic
line item.
97 Large Special Event
Review requiring
setup prior to day
of event (5 hour
minimum)
New - 5 Hour
minimum,
hourly
afterwards
$1,861.15 Developers and
Businesses
This new fee will allow an
hourly charge for any
additional time spent on a
large special event.
130 Final building
Inspection: R-3
New flat fee $194.64 Developers and
Businesses
This new fee is for R-3
building inspections, which
is not captured in the
current fee schedule.
146 Administrative
Costs: CUPA
Administrator
(each hour or
fraction)
New - Actual
Cost
Actual Cost Developers and
Businesses
This new fee will allow an
hourly charge for any
additional time spent on a
fee generating activity.
151 Outdoor Dining
Inspection Fee
New flat fee $186.49 Businesses This new fee is for outdoor dining inspections, which is
not captured in the current
fee schedule.
152 Special Event
Planning Fee (each
hour or fraction)
New - Hourly $367.76 Businesses This new fee is for planning services provided for special
events, which is not
captured in the current fee
schedule.
153 Presubmittal
Meetings with
Building & Safety
New - Hourly $183.88 Developers and
Businesses
This new fee is for plan
check pre-submittal
meetings with developers
and businesses, which is not
captured in the current fee
schedule.

Attachment D
D-2

4.B.d
Packet Pg. 367 Attachment: Attachment D - Fire Fee Study (4754 : 22-23 Proposed Budget and 22-24 Capital Improvement Budget) User Fee Study Summary Sheet
City of Santa Monica
Fire Department (190)
FY 2021/2022
Ord Service Name Fee Description Annual
Volume Current Fee Full Cost Full Cost with 3.1% COLA
Current
Recovery % Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Fee with 3.1%
COLA
Annual
Revenue2
Increased
Revenue
Recommended
Subsidy
1 Standard/complex plan check-new building: 1st 2,500 sf Flat fee 15 $ 710.22 $ 673.33 $ 694.20 105% $ 10,413 $ 10,653 $ (240) 100% $ 673.33 $ 694.20 $ 10,413 $ (240) $ - 2 Standard/complex plan check-new building: >2,500 sf (per sf) Per sq ft (plus base
fee) 26 $ 0.07 $ 0.07 $ 0.07 105% $ 2 $ 2 $ (0) 100% $ 0.07 $ 0.07 $ 2 $ (0) $ - 3 Commercial Tenant Improvement: 1st 2,500 sf Flat fee 71 $ 355.11 $ 336.66 $ 347.10 105% $ 24,644 $ 25,213 $ (569) 100% $ 336.66 $ 347.10 $ 24,644 $ (569) $ - 4 Commercial Tenant Improvement: > 2,500 sf (per sf)
Per sq ft (plus base
fee) 90 $ 0.04 $ 0.03 $ 0.03 105% $ 3 $ 3 $ (0) 100% $ 0.03 $ 0.03 $ 3 $ (0) $ - 5 Miscellaneous plan review Hourly 150 $ 532.67 $ 336.66 $ 347.10 158% $ 52,065 $ 79,901 $ (27,835) 100% $ 336.66 $ 347.10 $ 52,065 $ (27,835) $ - 6 Solar panel plan review Flat fee 148 $ 277.25 $ 336.66 $ 347.10 82% $ 51,371 $ 41,033 $ 10,338 100% $ 336.66 $ 347.10 $ 51,371 $ 10,338 $ - 7 Fire Sprinkler - NFPA 13/13R Sys: 1-10 Heads Flat fee 56 $ 611.60 $ 430.53 $ 443.87 142% $ 24,857 $ 34,250 $ (9,393) 100% $ 430.53 $ 443.87 $ 24,857 $ (9,393) $ - 8 Fire Sprinkler - NFPA 13/13R Sys: 10+ Heads
Per sprinkler head
(plus base fee) 122 $ 5.60 $ 4.42 $ 4.56 127% $ 556 $ 683 $ (127) 100% $ 4.42 $ 4.56 $ 556 $ (127) $ - 9 Fire Sprinkler - NFPA 13D Sys: up to 10,000 sq ft Flat fee 90 $ 695.85 $ 430.53 $ 443.87 162% $ 39,949 $ 62,627 $ (22,678) 100% $ 430.53 $ 443.87 $ 39,949 $ (22,678) $ - 10 Fire Sprinkler - NFPA 13D Sys: >10,000 sq ft Flat fee 3 $ 864.37 $ 563.20 $ 580.66 153% $ 1,742 $ 2,593 $ (851) 100% $ 563.20 $ 580.66 $ 1,742 $ (851) $ - 11 Fire Sprinkler- NFPA 13D: TI Flat fee 3 $ 358.85 $ 297.85 $ 307.09 120% $ 921 $ 1,077 $ (155) 100% $ 297.85 $ 307.09 $ 921 $ (155) $ - 12 Fire Sprinklers: special high pile and sprinkler system combined Deposit/Actual Cost - $ 1,000.00 $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 13 Private hydrant systems Actual Cost - $ 611.60 $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 14 Fire pump installation Flat fee 4 $ 2,128.13 $ 1,690.93 $ 1,743.35 126% $ 6,973 $ 8,513 $ (1,539) 100% $ 1,690.93 $ 1,743.35 $ 6,973 $ (1,539) $ - 15 Fire Alarms, new system, 1st 24 Devices Flat fee 12 $ 1,348.02 $ 961.22 $ 991.02 140% $ 11,892 $ 16,176 $ (4,284) 100% $ 961.22 $ 991.02 $ 11,892 $ (4,284) $ - 16 Fire Alarms, new system, each additional device over 24 devices per device (plus
base fee) 17 $ 11.23 $ 13.27 $ 13.68 85% $ 233 $ 191 $ 42 100% $ 13.27 $ 13.68 $ 233 $ 42 $ - 17 Fire alarms, TI's, 1st 24 devices Flat fee 92 $ 780.11 $ 629.54 $ 649.05 124% $ 59,713 $ 71,770 $ (12,057) 100% $ 629.54 $ 649.05 $ 59,713 $ (12,057) $ - 18 Fire alarms, TI's, each additional device over 24 devices per device (plus
base fee) 33 $ 11.23 $ 13.27 $ 13.68 85% $ 451 $ 371 $ 81 100% $ 13.27 $ 13.68 $ 451 $ 81 $ - 19 Fire Sprinkler monitoring alarm system New flat fee 35 $ - $ 430.53 $ 443.87 0% $ 15,536 $ - $ 15,536 100% $ 430.53 $ 443.87 $ 15,536 $ 15,536 $ - 20 Fire Alarms, fire panel replacement Flat fee 7 $ 190.34 $ 297.85 $ 307.09 64% $ 2,150 $ 1,332 $ 817 100% $ 297.85 $ 307.09 $ 2,150 $ 817 $ - 21 Special fire extinguisher systems - clean agent Flat fee 7 $ 1,117.11 $ 894.89 $ 922.63 125% $ 6,458 $ 7,820 $ (1,361) 100% $ 894.89 $ 922.63 $ 6,458 $ (1,361) $ - 22 Special fire extinguisher systems - (eg kitchen hoods) Flat fee 24 $ 780.11 $ 629.54 $ 649.05 124% $ 15,577 $ 18,723 $ (3,145) 100% $ 629.54 $ 649.05 $ 15,577 $ (3,145) $ - 23 Medical lab: gas systems (type 1) Flat fee 1 $ 1,175.98 $ 705.83 $ 727.71 167% $ 728 $ 1,176 $ (448) 100% $ 705.83 $ 727.71 $ 728 $ (448) $ - 24 Medical lab: gas systems (type 2 & 3) Flat fee 1 $ 1,886.21 $ 1,715.83 $ 1,769.02 110% $ 1,769 $ 1,886 $ (117) 100% $ 1,715.83 $ 1,769.02 $ 1,769 $ (117) $ - 25 Storage tank above ground - install Flat fee 1 $ 1,264.75 $ 817.55 $ 842.89 155% $ 843 $ 1,265 $ (422) 100% $ 817.55 $ 842.89 $ 843 $ (422) $ - 26 Storage tank above ground - removal Flat fee 1 $ 998.42 $ 341.32 $ 351.90 293% $ 352 $ 998 $ (647) 100% $ 341.32 $ 351.90 $ 352 $ (647) $ - 27 Storage tank above ground - modify Flat fee 1 $ 732.08 $ 204.79 $ 211.14 357% $ 211 $ 732 $ (521) 100% $ 204.79 $ 211.14 $ 211 $ (521) $ - 28 AST Install: generator belly tank New flat fee 5 $ - $ 305.56 $ 315.04 0% $ 1,575 $ - $ 1,575 100% $ 305.56 $ 315.04 $ 1,575 $ 1,575 $ - 29 Storage tank underground install - base fee Flat fee 1 $ 2,966.90 $ 1,806.43 $ 1,862.43 164% $ 1,862 $ 2,967 $ (1,104) 100% $ 1,806.43 $ 1,862.43 $ 1,862 $ (1,104) $ - 30 Storage tank underground install - each additional tank per tank (plus base
fee) 1 $ 647.47 $ 412.54 $ 425.33 157% $ 425 $ 647 $ (222) 100% $ 412.54 $ 425.33 $ 425 $ (222) $ - 31 Storage tank underground install - each additional plan check or inspection
per pln chk or insp
(plus base fee) 1 $ 323.73 $ 165.02 $ 170.13 196% $ 170 $ 324 $ (154) 100% $ 165.02 $ 170.13 $ 170 $ (154) $ - 32 Storage tank underground removal - base fee Flat fee 2 $ 2,481.29 $ 1,600.16 $ 1,649.76 155% $ 3,300 $ 4,963 $ (1,663) 100% $ 1,600.16 $ 1,649.76 $ 3,300 $ (1,663) $ - 33 Storage tank underground removal - each additional tank per tank (plus base
fee) 1 $ 485.61 $ 330.03 $ 340.26 147% $ 340 $ 486 $ (145) 100% $ 330.03 $ 340.26 $ 340 $ (145) $ - 34 Storage tank underground removal - each additional plan check or inspection
per pln chk or insp
(plus base fee) 1 $ 323.73 $ 165.02 $ 170.13 196% $ 170 $ 324 $ (154) 100% $ 165.02 $ 170.13 $ 170 $ (154) $ - 35 Storage tank underground modify - simple Per tank - $ 507.45 $ 247.52 $ 255.20 205% $ - $ - $ - 100% $ 247.52 $ 255.20 $ - $ - $ - 36 Storage tank underground modify - complex Per tank 2 $ 1,964.29 $ 907.59 $ 935.72 216% $ 1,871 $ 3,929 $ (2,057) 100% $ 907.59 $ 935.72 $ 1,871 $ (2,057) $ - 37 Emergency responder radio system New flat fee 9 $ - $ 2,426.79 $ 2,502.02 0% $ 22,518 $ - $ 22,518 100% $ 2,426.79 $ 2,502.02 $ 22,518 $ 22,518 $ - 38 Emergency responder radio rental New - rental - $ - $ - $ - 0% $ - $ - $ - $ 100.00 $ 100.00 $ - $ - $ - 39 Battery systems New flat fee 2 $ - $ 1,070.11 $ 1,103.29 0% $ 2,207 $ - $ 2,207 100% $ 1,070.11 $ 1,103.29 $ 2,207 $ 2,207 $ - 40 Gas detection system New flat fee 1 $ - $ 1,009.99 $ 1,041.30 0% $ 1,041 $ - $ 1,041 100% $ 1,009.99 $ 1,041.30 $ 1,041 $ 1,041 $ - 41 Annual Permit - aircraft refueling facility Flat fee 2 $ 358.85 $ 330.03 $ 340.26 109% $ 681 $ 718 $ (37) 100% $ 330.03 $ 340.26 $ 681 $ (37) $ - Annual
Current Recommendations
Per Unit Annual Per Unit
Attachment D
D-3

4.B.d
Packet Pg. 368 Attachment: Attachment D - Fire Fee Study (4754 : 22-23 Proposed Budget and 22-24 Capital User Fee Study Summary Sheet
City of Santa Monica
Fire Department (190)
FY 2021/2022
Ord Service Name Fee Description Annual
Volume Current Fee Full Cost Full Cost with 3.1% COLA
Current
Recovery % Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Fee with 3.1%
COLA
Annual
Revenue2
Increased
Revenue
Recommended
Subsidy
Annual
Current Recommendations
Per Unit Annual Per Unit
42 Annual Permit - aircraft repair hangar Flat fee - $ 358.85 $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 43 Annual Permit - approved production facilities Flat fee 4 $ 358.85 $ 315.86 $ 325.65 114% $ 1,303 $ 1,435 $ (133) 100% $ 315.86 $ 325.65 $ 1,303 $ (133) $ - 44 Annual Permit - candles open flame annual Flat fee 50 $ 218.43 $ 37.32 $ 38.47 585% $ 1,924 $ 10,922 $ (8,998) 100% $ 37.32 $ 38.47 $ 1,924 $ (8,998) $ - 45 Seasonal Permit - carnivals or fairs Flat fee 12 $ 358.85 $ 140.57 $ 144.93 255% $ 1,739 $ 4,306 $ (2,567) 100% $ 140.57 $ 144.93 $ 1,739 $ (2,567) $ - 46 Seasonal Permit - Christmas tree lots Flat fee 2 $ 358.85 $ 300.03 $ 309.33 120% $ 619 $ 718 $ (99) 100% $ 300.03 $ 309.33 $ 619 $ (99) $ - 47 Annual Permit - combustible dust products Flat fee 1 $ 358.85 $ 171.40 $ 176.71 209% $ 177 $ 359 $ (182) 100% $ 171.40 $ 176.71 $ 177 $ (182) $ - 48 Annual Permit - combustible fibers Flat fee 1 $ 358.85 $ 171.40 $ 176.71 209% $ 177 $ 359 $ (182) 100% $ 171.40 $ 176.71 $ 177 $ (182) $ - 49 Annual Permit - combustible materials Flat fee 1 $ 358.85 $ 171.40 $ 176.71 209% $ 177 $ 359 $ (182) 100% $ 171.40 $ 176.71 $ 177 $ (182) $ - 50 Annual Permit - explosives Flat fee - $ 358.85 $ 270.31 $ 278.69 133% $ - $ - $ - 100% $ 270.31 $ 278.69 $ - $ - $ - 51 Annual Permit - high piled combustible storage Flat fee - $ 358.85 $ 203.91 $ 210.23 176% $ - $ - $ - 100% $ 203.91 $ 210.23 $ - $ - $ - 52 Annual Permit - hot work open flame Flat fee 9 $ 358.85 $ 171.40 $ 176.71 209% $ 1,590 $ 3,230 $ (1,639) 100% $ 171.40 $ 176.71 $ 1,590 $ (1,639) $ - 53 Annual Permit - industrial ovens Flat fee 3 $ 358.85 $ 171.40 $ 176.71 209% $ 530 $ 1,077 $ (546) 100% $ 171.40 $ 176.71 $ 530 $ (546) $ - 54 Annual Permit - laboratory Flat fee - $ 358.85 $ 171.40 $ 176.71 209% $ - $ - $ - 100% $ 171.40 $ 176.71 $ - $ - $ - 55 Annual Permit - LPG - annual Flat fee 60 $ 358.85 $ 171.40 $ 176.71 209% $ 10,603 $ 21,531 $ (10,928) 100% $ 171.40 $ 176.71 $ 10,603 $ (10,928) $ - 56 Annual Permit - public assembly, < 300 occupants Flat fee 185 $ 484.22 $ 345.71 $ 356.43 140% $ 65,939 $ 89,581 $ (23,642) 100% $ 345.71 $ 356.43 $ 65,939 $ (23,642) $ - 57 Annual Permit - public assembly, 300+ occupants Flat fee 50 $ 638.35 $ 483.78 $ 498.78 132% $ 24,939 $ 31,918 $ (6,979) 100% $ 483.78 $ 498.78 $ 24,939 $ (6,979) $ - 58 Annual Permit - repair garage Flat fee 3 $ 376.96 $ 174.46 $ 179.87 216% $ 540 $ 1,131 $ (591) 100% $ 174.46 $ 179.87 $ 540 $ (591) $ - 59 Annual Permit - spraying/dipping Flat fee 8 $ 358.85 $ 203.91 $ 210.23 176% $ 1,682 $ 2,871 $ (1,189) 100% $ 203.91 $ 210.23 $ 1,682 $ (1,189) $ - 60 Ambulatory surgical center: I-2.1 Flat fee 4 $ 638.35 $ 539.75 $ 556.49 118% $ 2,226 $ 2,553 $ (327) 100% $ 539.75 $ 556.49 $ 2,226 $ (327) $ - 61 Convalescent Hospital, Assistive Living and Social Rehab Flat fee 14 $ 946.61 $ 595.73 $ 614.20 159% $ 8,599 $ 13,253 $ (4,654) 100% $ 595.73 $ 614.20 $ 8,599 $ (4,654) $ - 62 Adult & Child Daycare under 50 occupants Flat fee 11 $ 253.03 $ 315.86 $ 325.65 80% $ 3,582 $ 2,783 $ 799 100% $ 315.86 $ 325.65 $ 3,582 $ 799 $ - 63 Adult & Child Daycare 50 or more occupants Flat fee 6 $ 484.22 $ 427.80 $ 441.07 113% $ 2,646 $ 2,905 $ (259) 100% $ 427.80 $ 441.07 $ 2,646 $ (259) $ - 64 Hospital: I-2 Flat fee 24 $ 1,254.87 $ 1,067.11 $ 1,100.19 118% $ 26,405 $ 30,117 $ (3,712) 100% $ 1,067.11 $ 1,100.19 $ 26,405 $ (3,712) $ - 65 Large Family Day Care Flat fee 13 $ 330.10 $ 259.88 $ 267.94 127% $ 3,483 $ 4,291 $ (808) 100% $ 259.88 $ 267.94 $ 3,483 $ (808) $ - 66 Public/private school Group E less than 10,000 sq. ft. Flat fee 30 $ 946.61 $ 427.80 $ 441.07 221% $ 13,232 $ 28,398 $ (15,166) 100% $ 427.80 $ 441.07 $ 13,232 $ (15,166) $ - 67 Public/private school Group E 10,000 sq. ft or more Flat fee 15 $ 946.61 $ 763.65 $ 787.33 124% $ 11,810 $ 14,199 $ (2,389) 100% $ 763.65 $ 787.33 $ 11,810 $ (2,389) $ - 68 Assisted Living and Social Rehab: R-4 Flat fee 35 $ 638.35 $ 427.80 $ 441.07 149% $ 15,437 $ 22,342 $ (6,905) 100% $ 427.80 $ 441.07 $ 15,437 $ (6,905) $ - 69 Other inspections - annual not otherwise listed Actual Cost - $ 358.85 $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 70 Annual commercial inspections: individual suite or unit, 0-500 sf Flat fee 371 $ 25.93 $ 103.58 $ 106.79 25% $ 39,618 $ 9,620 $ 29,998 100% $ 103.58 $ 106.79 $ 39,618 $ 29,998 $ - 71 Annual commercial inspections: individual suite or unit, 501-2,000 sf Flat fee 1,174 $ 121.53 $ 157.56 $ 162.44 77% $ 190,708 $ 142,676 $ 48,032 100% $ 157.56 $ 162.44 $ 190,708 $ 48,032 $ - 72 Annual commercial inspections: individual suite or unit, 2,001-5,000 sf Flat fee 429 $ 160.45 $ 214.25 $ 220.90 75% $ 94,764 $ 68,833 $ 25,931 100% $ 214.25 $ 220.90 $ 94,764 $ 25,931 $ - 73 Annual commercial inspections: individual suite or unit, 5,001- 10,000 sf Flat fee 167 $ 199.37 $ 271.07 $ 279.47 74% $ 46,671 $ 33,295 $ 13,377 100% $ 271.07 $ 279.47 $ 46,671 $ 13,377 $ - 74 Annual commercial inspections: individual suite or unit, >10,000 sf Flat fee 215 $ 277.22 $ 398.69 $ 411.05 70% $ 88,376 $ 59,602 $ 28,774 100% $ 398.69 $ 411.05 $ 88,376 $ 28,774 $ - 75 Annual commercial inspections - common area: base 1st story (includes single story buildings) Flat fee 8 $ 82.62 $ 69.40 $ 71.55 119% $ 572 $ 661 $ (89) 100% $ 69.40 $ 71.55 $ 572 $ (89) $ - 76 Annual commercial inspections - common area: 0-2,000 sf per floor Flat fee 6 $ 82.62 $ 92.53 $ 95.40 89% $ 572 $ 496 $ 77 100% $ 92.53 $ 95.40 $ 572 $ 77 $ - 77 Annual commercial inspections - common area: 2,001-5,000 sf per floor Flat fee 2 $ 95.58 $ 127.23 $ 131.17 75% $ 262 $ 191 $ 71 100% $ 127.23 $ 131.17 $ 262 $ 71 $ - 78 floor Flat fee 1 $ 108.56 $ 231.33 $ 238.50 47% $ 238 $ 109 $ 130 100% $ 231.33 $ 238.50 $ 238 $ 130 $ - 79 Annual commercial inspections - common area: >10,001 sq ft Flat fee 3 $ 121.53 $ 300.73 $ 310.05 40% $ 930 $ 365 $ 566 100% $ 300.73 $ 310.05 $ 930 $ 566 $ - 80 Annual multi-family residential inspections: 3-15 units Flat fee 3,379 $ 141.35 $ 160.02 $ 164.98 88% $ 557,474 $ 477,622 $ 79,852 100% $ 160.02 $ 164.98 $ 557,474 $ 79,852 $ - 81 Annual multi-family residential inspections: 16-49 units Flat fee 405 $ 190.20 $ 228.60 $ 235.68 83% $ 95,451 $ 77,031 $ 18,420 100% $ 228.60 $ 235.68 $ 95,451 $ 18,420 $ - 82 Annual multi-family residential inspections: 50-99 units Flat fee 31 $ 239.03 $ 338.04 $ 348.52 71% $ 10,804 $ 7,410 $ 3,394 100% $ 338.04 $ 348.52 $ 10,804 $ 3,394 $ - Attachment D
D-4

4.B.d
Packet Pg. 369 Attachment: Attachment D - Fire Fee Study (4754 : 22-23 Proposed Budget and 22-24 Capital User Fee Study Summary Sheet
City of Santa Monica
Fire Department (190)
FY 2021/2022
Ord Service Name Fee Description Annual
Volume Current Fee Full Cost Full Cost with 3.1% COLA
Current
Recovery % Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Fee with 3.1%
COLA
Annual
Revenue2
Increased
Revenue
Recommended
Subsidy
Annual
Current Recommendations
Per Unit Annual Per Unit
83 Annual multi-family residential inspections: 100 units and over Flat fee 11 $ 336.71 $ 459.82 $ 474.07 73% $ 5,215 $ 3,704 $ 1,511 100% $ 459.82 $ 474.07 $ 5,215 $ 1,511 $ - 84 Mixed use - Business & Mercantile New flat fee 90 $ - $ 200.43 $ 206.64 0% $ 18,598 $ - $ 18,598 100% $ 200.43 $ 206.64 $ 18,598 $ 18,598 $ - 85 Mixed use - Residential New flat fee 90 $ - $ 200.43 $ 206.64 0% $ 18,598 $ - $ 18,598 100% $ 200.43 $ 206.64 $ 18,598 $ 18,598 $ - 86 High rise fire inspections - Commercial, R-1, R-2, 55-75 ft Flat fee 41 $ 2,065.74 $ 1,515.21 $ 1,562.18 136% $ 64,049 $ 84,695 $ (20,646) 100% $ 1,515.21 $ 1,562.18 $ 64,049 $ (20,646) $ - 87 High rise fire inspections - Commercial, R-1, R-2, > 75 ft Flat fee 39 $ 2,739.75 $ 2,013.06 $ 2,075.46 136% $ 80,943 $ 106,850 $ (25,907) 100% $ 2,013.06 $ 2,075.46 $ 80,943 $ (25,907) $ - 88 Tents & Canopies 401-2000 sq ft Flat fee 47 $ 228.98 $ 210.86 $ 217.39 109% $ 10,218 $ 10,762 $ (545) 100% $ 210.86 $ 217.39 $ 10,218 $ (545) $ - 89 Tents & Canopies 2,001-5,000 sq ft Flat fee 35 $ 332.55 $ 300.03 $ 309.33 111% $ 10,827 $ 11,639 $ (813) 100% $ 300.03 $ 309.33 $ 10,827 $ (813) $ - 90 Tents & Canopies > 5,000 sq ft Per sq ft 28 $ 0.09 $ 0.06 $ 0.06 151% $ 2 $ 2 $ (1) 100% $ 0.06 $ 0.06 $ 2 $ (1) $ - 91 Candles open flame - special event Flat fee 45 $ 65.54 $ 151.41 $ 156.10 43% $ 7,025 $ 2,949 $ 4,075 100% $ 151.41 $ 156.10 $ 7,025 $ 4,075 $ - 92 LPG special event Flat fee 67 $ 228.98 $ 110.85 $ 114.28 207% $ 7,657 $ 15,342 $ (7,685) 100% $ 110.85 $ 114.28 $ 7,657 $ (7,685) $ - 93 Vehicle in building - special event Flat fee 3 $ 228.98 $ 121.68 $ 125.45 188% $ 376 $ 687 $ (311) 100% $ 121.68 $ 125.45 $ 376 $ (311) $ - 94 Studio & theater occupancies - pyrotechnic SFX app sound stage Flat fee 12 $ 1,264.75 $ 745.91 $ 769.04 170% $ 9,228 $ 15,177 $ (5,949) 100% $ 745.91 $ 769.04 $ 9,228 $ (5,949) $ - 95 Studio & theater pyrotechnic SFX - location filming Flat fee 12 $ 376.96 $ 389.21 $ 401.28 97% $ 4,815 $ 4,524 $ 292 100% $ 389.21 $ 401.28 $ 4,815 $ 292 $ - 96 Special event review Hourly 180 $ 243.09 $ 378.37 $ 390.10 64% $ 70,219 $ 14,585 $ 55,633 100% $ 378.37 $ 390.10 $ 70,219 $ 55,633 $ - 97 Large Special Event Review requiring setup prior to day of event (5 hour minimum)
New - 5 Hour
minimum, hourly
afterwards - $ - $ 1,805.19 $ 1,861.15 0% $ - $ - $ - 100% $ 1,805.19 $ 1,861.15 $ - $ - $ - 98 Commercial umbrella permit Flat fee - $ 65.54 $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 99 Other inspections - special events Flat fee 12 $ 358.85 $ 378.37 $ 390.10 95% $ 4,681 $ 4,306 $ 375 100% $ 378.37 $ 390.10 $ 4,681 $ 375 $ - 100 CUPA - city administrative fee - per CUPA Facility Flat fee 400 $ 663.17 $ 648.60 $ 668.71 102% $ 267,483 $ 265,268 $ 2,215 100% $ 648.60 $ 668.71 $ 267,483 $ 2,215 $ - 101 CRTK hazardous materials inspection - category 1A Flat fee 125 $ 177.55 $ 206.27 $ 212.66 86% $ 26,583 $ 22,194 $ 4,389 100% $ 206.27 $ 212.66 $ 26,583 $ 4,389 $ - 102 CRTK hazardous materials inspection - category 1B Flat fee 115 $ 355.11 $ 527.70 $ 544.06 67% $ 62,567 $ 40,838 $ 21,730 100% $ 527.70 $ 544.06 $ 62,567 $ 21,730 $ - 103 CRTK hazardous materials inspection - category 2 Flat fee 82 $ 710.22 $ 474.20 $ 488.90 150% $ 40,090 $ 58,238 $ (18,148) 100% $ 474.20 $ 488.90 $ 40,090 $ (18,148) $ - 104 CRTK hazardous materials inspection - category 3 Flat fee 18 $ 1,242.90 $ 596.76 $ 615.26 208% $ 11,075 $ 22,372 $ (11,298) 100% $ 596.76 $ 615.26 $ 11,075 $ (11,298) $ - 105 CRTK hazardous materials inspection - category 4 Flat fee 6 $ 1,775.58 $ 955.70 $ 985.33 186% $ 5,912 $ 10,653 $ (4,741) 100% $ 955.70 $ 985.33 $ 5,912 $ (4,741) $ - 106 CUPA - annual CalARP Review: level 1 - per facility Actual Cost - $ 974.59 $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 107 CUPA - annual CalARP Review: level 2 - per facility Actual Cost - $ 1,624.32 $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 108 CUPA - annual CalARP Review: level 3 - per facility Actual Cost - $ 3,248.66 $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 109 CUPA - per facility, CalARP Review - add'l rev &insp Actual Cost - $ - $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 110
CUPA - county charges (set by and passed through to LA County):
hazardous waste generation-silver waste only Pass through - $ 295.00 $ - $ - 0% $ - $ - $ - -- Pass through to County -- 111
CUPA - county charges (set by and passed through to LA County):
hazardous waste generation, 1-5 Employees Pass through - $ 590.00 $ - $ - 0% $ - $ - $ - -- Pass through to County -- 112
CUPA - county charges (set by and passed through to LA County):
hazardous waste generation, 6-19 Employees Pass through - $ 828.00 $ - $ - 0% $ - $ - $ - -- Pass through to County -- 113
CUPA - county charges (set by and passed through to LA County):
hazardous waste generation, 20-100 Employees Pass through - $ 1,131.00 $ - $ - 0% $ - $ - $ - -- Pass through to County -- 114
CUPA - county charges (set by and passed through to LA County):
hazardous waste generation, 101-500 Employees Pass through - $ 1,644.00 $ - $ - 0% $ - $ - $ - -- Pass through to County -- 115
CUPA - county charges (set by and passed through to LA County):
hazardous waste generation, 501 Employees and over Pass through - $ 2,815.00 $ - $ - 0% $ - $ - $ - -- Pass through to County -- 116
CUPA - county charges (set by and passed through to LA County):
hazardous waste generation/tiered permit-conditionally exempt Pass through - $ 139.00 $ - $ - 0% $ - $ - $ - -- Pass through to County --
117
CUPA - county charges (passed through to LA County): hazardous waste generation/tiered permit-conditionally authorized Pass through - $ 916.00 $ - $ - 0% $ - $ - $ - -- Pass through to County --
118
CUPA - county charges (passed through to LA County): hazardous waste generation/tiered permit-permit by rule Pass through - $ 1,308.00 $ - $ - 0% $ - $ - $ - -- Pass through to County -- Attachment D
D-5

4.B.d
Packet Pg. 370 Attachment: Attachment D - Fire Fee Study (4754 : 22-23 Proposed Budget and 22-24 Capital User Fee Study Summary Sheet
City of Santa Monica
Fire Department (190)
FY 2021/2022
Ord Service Name Fee Description Annual
Volume Current Fee Full Cost Full Cost with 3.1% COLA
Current
Recovery % Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Fee with 3.1%
COLA
Annual
Revenue2
Increased
Revenue
Recommended
Subsidy
Annual
Current Recommendations
Per Unit Annual Per Unit
119
CUPA - state underground storage tank administrative charges (passed by State): underground storage tank oversight State set charge - $ - $ - $ - 0% $ - $ - $ - -- Fee set by State -- 120
CUPA - State Administrative Surcharge (passed by State): all CUPA facilities State set charge - $ - $ - $ - 0% $ - $ - $ - -- Fee set by State -- 121
CUPA - state underground storage tank administrative charges (set by and passed through to LA County): CalARP, per facility State set charge - $ - $ - $ - 0% $ - $ - $ - -- Fee set by State -- 122
CUPA - state underground storage tank administrative charges (set by and passed through to LA County): Electronic Surcharge, per facility Pass through - $ - $ - $ - 0% $ - $ - $ -
-- Pass through to County --
123
CUPA - state aboveground tank administrative surcharge (passed through CA) State set charge - $ - $ - $ - 0% $ - $ - $ - -- Fee set by State -- 124 Aboveground Tank (AST < 10K gallon) Flat fee 30 $ 710.22 $ 330.03 $ 340.26 215% $ 10,208 $ 21,307 $ (11,099) 100% $ 330.03 $ 340.26 $ 10,208 $ (11,099) $ - 125 Aboveground Tank (AST > 10K gallon) Flat fee 1 $ 1,420.47 $ 618.81 $ 637.99 230% $ 638 $ 1,420 $ (782) 100% $ 618.81 $ 637.99 $ 638 $ (782) $ - 126 Underground Tank Permit (Base & 1st Tank) Flat fee 34 $ 2,428.05 $ 1,113.86 $ 1,148.39 218% $ 39,045 $ 82,554 $ (43,508) 100% $ 1,113.86 $ 1,148.39 $ 39,045 $ (43,508) $ - 127 Underground Tank Permit (ea add'l Tank)
per tank (plus base
fee) 43 $ 485.61 $ 247.52 $ 255.20 196% $ 10,973 $ 20,881 $ (9,908) 100% $ 247.52 $ 255.20 $ 10,973 $ (9,908) $ - 128 Underground Tank Permit (TIUGA) Flat fee 25 $ 485.61 $ 45.51 $ 46.92 1067% $ 1,173 $ 12,140 $ (10,967) 100% $ 45.51 $ 46.92 $ 1,173 $ (10,967) $ - 129 Final building inspection Flat fee 300 $ 611.60 $ 454.13 $ 468.21 135% $ 140,463 $ 183,480 $ (43,017) 100% $ 454.13 $ 468.21 $ 140,463 $ (43,017) $ - 130 Final building Inspection: R-3 New flat fee - $ - $ 188.78 $ 194.64 0% $ - $ - $ - 100% $ 188.78 $ 194.64 $ - $ - $ - 131 Miscellaneous - alternate materials, design and methods Flat fee 5 $ 1,442.31 $ 1,735.52 $ 1,789.32 83% $ 8,947 $ 7,212 $ 1,735 100% $ 1,735.52 $ 1,789.32 $ 8,947 $ 1,735 $ - 132 Miscellaneous - compliance reinspections, resubmittals or retesting Flat fee 2 $ 358.85 $ 259.10 $ 267.13 138% $ 534 $ 718 $ (183) 100% $ 259.10 $ 267.13 $ 534 $ (183) $ - 133 Miscellaneous - inspection services Delete - $ 358.85 $ - $ - 0% $ - $ - $ - -- Remove from fee schedule; duplicate of Fee #137 -- 134 Miscellaneous - special event inspection or special event review Flat fee 1 $ 358.85 $ 389.21 $ 401.28 92% $ 401 $ 359 $ 42 100% $ 389.21 $ 401.28 $ 401 $ 42 $ - 135
Miscellaneous - additional site inspection per additional floor, suite or area Flat fee 25 $ 358.85 $ 297.85 $ 307.09 120% $ 7,677 $ 8,971 $ (1,294) 100% $ 297.85 $ 307.09 $ 7,677 $ (1,294) $ - 136 Miscellaneous - off-hour inspection /expedited plan review 4-hour minimum,
hourly at OT rate
afterwards 172 $ 883.16 $ 551.63 $ 568.73 160% $ 97,821 $ 151,904 $ (54,083) 100% $ 551.63 $ 568.73 $ 94,880 $ (57,024) $ 2,941 137 Miscellaneous - uniform fire code permits, others Actual Cost 1 $ 323.60 $ - $ - 0% $ - $ 324 $ (324) 100% $ - $ - $ - $ (324) $ - 138 Reinspection Fee Actual Cost - $ 337.00 $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 139 Reinspection, Environ & Safety Inspection Specialist Delete - $ 176.28 $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 140
Advanced Life Support Assessment Fee (The difference between the Los Angeles County approved Advanced Life Support rate and the Los Angeles County Basic Life Support rate.) County Set Charge - $ - $ - $ - 0% $ - $ - $ - -- Fee set by County --
141 Code-3 Response Fee-Lights and Siren (The fee is set by LA County) County Set Charge - $ - $ - $ - 0% $ - $ - $ - -- Fee set by County -- 142 Administrative Costs: Fire Marshal (each hour or fraction) Actual Cost - $ - $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 143 Administrative Costs: Assistant Fire Marshal (each hour or fraction) Actual Cost - $ - $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 144 Administrative Costs: Senior Fire Inspector (each hour or fraction) Actual Cost - $ - $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 145 Administrative Costs: Fire Inspector (each hour or fraction) Actual Cost - $ - $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 146 Administrative Costs: CUPA Administrator (each hour or fraction) New - Actual Cost - $ - $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 147
Administrative Costs: Environmental & Safety Inspection Specialist (each hour or fraction) Actual Cost - $ - $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 148
Administrative Costs: Fire Code Enforcemt Officer I/II (each hour or fraction) Actual Cost - $ - $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 149
Fire Safety Officer Assignment, 4 hour minimum (each hour or fraction) Actual Cost - $ - $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 150 Fire Safety Officer assignment vehicle fee Hourly - $ 66.40 $ - $ - 0% $ - $ - $ - -- Fee set by MOU; not analyzed -- Attachment D
D-6