City of Santa Monica
City Council Meeting
AGENDA
SUE HIMMELRICH
MAYOR
LANA NEGRETE KRISTIN MCCOWAN
COUNCILMEMBER MAYOR PRO TEM
GLEAM DAVIS PHIL BROCK
COUNCILMEMBER COUNCILMEMBER
CHRISTINE PARRA OSCAR DE LA TORRE
COUNCILMEMBER COUNCILMEMBER
DAVID WHITE
CITY MANAGER
SUSAN Y. COLA
INTERIM CITY ATTORNEY
DENISE ANDERSON-WARREN
CITY CLERK
STANDARDS OF BEHAVIOR THAT PROMOTE CIVILITY AT ALL PUBLIC MEETINGS:
• Treat everyone courteously; • Give open-minded consideration to all viewpoints; • Listen to others respectfully • Focus on the issues and avoid personalizing debate; • Exercise self-control • Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions
Meetings are broadcast live on CityTV cable channel 16 and on the internet at santamonica.gov. Cable television re-broadcasts air on Thursday and Saturday at 11:30 AM. The agenda will air on CityTV on Saturday and Sunday at 11:00 AM and 6:00 PM, and on Monday and Tuesday at 12:30 PM and 6:00 PM.
City of Santa Monica Generated: 5/25/2022 4:15 PM Page 2
RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS (Resolution No.11405 (CCS))
WAYS TO PROVIDE PUBLIC COMMENT
If you are interested in providing public comment at a City Council meeting, there are several ways to participate:
(1) Written public comment. In lieu of oral public comment, the public is strongly encouraged to submit written public comment on agenda items via email to [email protected]. Written public comment submitted before 12:00 pm on the day of the meeting will be available for online viewing. Please note the agenda item number in the subject line of your written comments. (2) Oral public comment. Persons wishing to address the City Council regarding items on the agenda must be present and submit their name and address (optional) to the City Clerk before the public hearing is opened for that item. Register to speak at the Speaker Kiosk prior to the meeting and throughout the meeting. Remarks from the public are limited to a total of 6 minutes per City Council meeting, with a maximum of 2 minutes and a minimum of one minute per item. Except for the author of the request, public comment on 12-items are limited to 1 minute. Except on Public Input, speakers may donate 2 minutes to another person who may speak for a total of 4 minutes on that item. Both the donor of time and the designated speaker must submit their cards in person together.
Oral public comment from any one individual is limited to a total of 6 minutes per City Council meeting, with a maximum of 2 minutes per agenda item; under some circumstances, Council may change the maximum to 1 minute per agenda item.
ORDER OF BUSINESS (may not be changed except by majority vote of the City Council.)
1. Closed Session.
2. Special Agenda Items (City Manager’s Report
Commendations, Presentations, etc.).
3. Consent Calendar (All items considered in one
motion unless removed by a City Councilmember for
discussion. Public comment shall be heard prior
to City Council discussion).
4. Study Session.
5. Continued Items.
6. Administrative Proceedings.
7. Ordinances:
• 1
st Reading
• 2
nd Reading
8. Staff Administrative Item.
9. Public Hearings.
10. Reports of Boards and Commissions.
11. Resolutions.
12. Written Communications (other than
Reports of Commission and Officers).
13. Councilmember Discussion Items.
14. Public Input (members of the public may
address the City Council only on items
not on the agenda, but within the subject
matter jurisdiction of the City)
Agendas and reports are accessible on the City's webpage at smgov.net/council/agendas. They are also available at the City Clerk's Office and in alternate formats upon request. For a free email subscription to the City Council Agendas, please contact the City Clerk’s Office at (310) 458-8211 or [email protected].
Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.
City of Santa Monica Generated: 5/25/2022 4:15 PM Page 3
AGENDAS
CITY OF SANTA MONICA
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 250,
TUESDAY, MAY 24, 2022
MEETING BEGINS AT 5:30 PM
WAYS TO PROVIDE REMOTE PUBLIC COMMENT:
Written public comment can be submitted via email to [email protected].
Written comments received prior to 12:00 pm on the day of the meeting will be available online. Please note the agenda item number in the subject line of your written comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council. In accordance with Charter section 615, the adoption of all ordinances and resolutions shall be by reading of title only unless a Councilmember present dissents.)
1. CLOSED SESSIONS
1.A. Conference with Labor Negotiator: Government Code Section 54957.6 -- Agency Designated Representatives: City Manager David White and Chief People Officer Lori Gentles; Bargaining Units: ATA-Administrative Team Associates; IBT-California Teamsters Local 911; FEMA-Santa Monica Fire Executive Management Association; FIRE-Santa Monica Firefighters Local 1109 IAFF; MEA-Municipal Employees Association; AFSCME Local 4819, Management Team Association; PALSSU-Public Attorneys’ Legal Support Staff Union; PAU- Public Attorneys Union; POA-Santa Monica Police Officer Association; SMART TD-The International Association of Sheet Metal, Air, Rail, and Transportation Division, Local 1785; STA- Supervisory Team Associates; Coalition of Santa Monica City Employees.
The following is the order of business for items to be heard no earlier than 6:30 p.m.
City of Santa Monica Generated: 5/25/2022 4:15 PM Page 4
2. SPECIAL AGENDA ITEMS
2.A. Commendation: Ricardo "Rick" Crocker
2.B. Proclamation: Bike Month
2.C. City Manager Report: Presentation by Assessor Jeff Prang
2.D. City Manager Report
3. CONSENT CALENDAR
(All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)
3.A. Award Bid and Enter Into an Agreement with Yellow Jacket Drilling Services, LLC for the Construction of Two Replacement Groundwater Supply Wells Recommended Action
Staff recommends that the City Council:
1. Award Bid #SP2663 to Yellow Jacket Drilling Services, LLC for the drilling of two replacement groundwater supply wells;
2. Adopt determination that the project is exempt from California Environmental Quality Act (CEQA) pursuant to Section 15302 (Class 2 – Replacement/ Reconstruction;
3. Authorize the City Manager to negotiate and execute an agreement with Yellow Jacket Drilling Services, LLC, in an amount not to exceed $4,854,450 (including a $231,165 contingency); and
4. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.
3.B. Award Bid and Execute a Purchase Order with Toxguard to provide coolant for Department of Transportation transit buses
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4405 to Toxguard Fluid Technologies for the purchase of premixed coolant for heavy-duty engines in transit buses for the Department of Transportation;
2. Authorize the Procurement Manager to issue a purchase order with Toxguard Fluid Technologies for heavy-duty engine coolant in the amount not to exceed $394,925, which includes a $35,902 contingency, over a five-year period with future year funding contingent on Council budget approval.
3.C. Approval of Second Modification to Agreement #3438 with Fleming Environmental for Urgent Repairs to the Veeder Root System of Underground Fuel Storage Tanks
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a second modification to agreement #11099 (CCS) (formerly CT# 3438) in City of Santa Monica Generated: 5/25/2022 4:15 PM Page 5 the amount of $182,000 (including contingency) with Fleming Environmental Inc., to perform an urgent repair to the Underground Storage Tank (UST) monitoring system at the Public Safety Facility (PSF) along with additional funding for maintenance and repair on the 13 other sites located in the City. This would result in a five-year amended agreement with a new total amount not to exceed $353,730, with future year funding contingent on Council budget approval.
3.D. Adoption of a Resolution Declaring Intention to Establish a Pedestrian Mall on a Portion of First Court Between Santa Monica Boulevard and Arizona Avenue Recommended Action
Staff recommends that the City Council:
1. Adopt a Resolution of Intent declaring the Council’s intent to establish a Pedestrian Mall along a southern portion of 1st Court between Santa Monica Boulevard and Arizona Avenue;
2. Adopt the determination that the action to approve the Resolution of Intent to establish the Pedestrian Mall is exempt pursuant to CEQA Guideline 15061 (b)(3); and
3. Set a public hearing for September 27, 2022 to consider the establishment of the proposed Pedestrian Mall along a southern portion of 1st Court between Santa Monica Boulevard and Arizona Avenue.
3.E. Approval of Modification to Agreement with Barry W. Leeder, Inc., dba Collections Plus for Drug and Alcohol Collection (Testing) Services Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to agreement #10724 (CCS) in the amount of $595,000 with Barry W. Leeder Inc. dba Collections Plus, A California based Corporation for professional drug and alcohol testing services for all departments. This will result in a nine-year amended agreement with a new total amount not to exceed $917,820, with future year funding contingent on Council budget approval.
3.F. Award User Experience Design and Development Professional Services Agreements
Recommended Action
Staff recommends that the City Council:
1. Award RFP #307 to PXL for user experience, development and other services; to The Glue for user experience, development and other services; and, to WeUsThem for user experience, development and other services;
2. Authorize the City Manager to negotiate and execute agreements with:
PXL to perform as needed user experience, graphic design and other services in an amount not to exceed $95,000 over a 5-year period, with future year funding contingent on Council budget approval; with The Glue to perform as needed user experience, graphic design and other services in an amount not to exceed $95,000 over a 5-year period, with future year funding contingent on Council budget approval; and, with WeUsThem to perform as needed user experience, graphic design and City of Santa Monica Generated: 5/25/2022 4:15 PM Page 6 other services in an amount not to exceed $95,000 over a 5-year period, with future year funding contingent on Council budget approval.
3.G. Adoption of a Resolution Making AB 361 Findings Regarding Teleconference Meetings
Recommended Action
Staff recommends that Council adopt a resolution making the findings required by AB 361 to continue teleconference meetings of the City Council and City Boards, Commissions, and Task Forces through June 23, 2022.
3.H. Adoption of Resolution Ratifying COVID-19 Emergency Proclamation and Supplements
Recommended Action
Staff recommends that Council adopt the proposed resolution ratifying the Executive Order issued by the Director of Emergency Services declaring the existence of a local emergency in the city of Santa Monica and the Supplements to that Order.
4. STUDY SESSION
4.A. Discussion and direction to staff on best practices to change the Agenda formatting to make Council meetings more efficient and consideration of cost and implementation of Hybrid meetings with a call-in option Recommended Action
Staff recommends that the City Council:
1. Review and comment on changing the Council meeting agenda formatting to make meetings more efficient;
2. Discuss potential for hybrid meetings with a call-in option for all boards and commission meetings; and,
3. Provide direction to staff to come back with resolutions amending the Rules of Order and Procedure for the Conduct of City Council meetings, and amending the Establishing Policies for City Boards, Commissions, Committees, Task Forces, and Regional Advisory Boards.
4.B. Financial Status Update, FY 2022-23 Proposed Budget, and FY 2022-24 Biennial Capital Improvement Program Budget
Recommended Action
Staff recommends that the City Council:
1. Receive the FY 2021-22 through FY 2027-28 May Forecast;
2. Review and provide direction to staff regarding the FY 2022-23 Proposed Operating Budget Adjustments (Attachment A) and FY 2022-24 Proposed Biennial Capital Improvement Program (CIP) Budget (Attachment B);
3. Review and provide direction to staff on establishing a parklet license fee, Fire Department fee study changes and revisions to Cemetery fees (Attachments C, D, E);
City of Santa Monica Generated: 5/25/2022 4:15 PM Page 7
4. Direct staff to proceed with setting the FY 2022-23 Operating and FY 2022-24 Biennial Capital Improvement Program (CIP) Budget Adoption hearing on June 28, 2022; and
5. Provide direction on potential revenue measures for the November 2022 ballot and direct staff to prepare ballot measure language.
5. CONTINUED ITEMS
No items
6. ADMINISTRATIVE PROCEEDINGS
No items
7. ORDINANCES
(Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption.)
7.A. Second Reading and Adoption of an Ordinance Amending Santa Monica Municipal Code Section 6.40.050 to Extend the Term of the Santa Monica Outdoors Pilot Program
Recommended Action
Staff recommends that City Council adopt the attached Ordinance.
8. STAFF ADMINISTRATIVE ITEMS
8.A. Approval to Rename Goose Egg Park Located at 600 Palisades Avenue to Bob Holbrook Park
Recommended Action
Staff recommends that the City Council consider the Recreation and Parks Commission's recommendation to officially rename Goose Egg Park to Bob Holbrook Park.
9. PUBLIC HEARINGS
No items
10. REPORTS OF BOARDS AND COMMISSIONS
No items
11. RESOLUTIONS
No items
12. WRITTEN COMMUNICATIONS OTHER THAN REPORTS OF COMMISSION AND
OFFICERS
City of Santa Monica Generated: 5/25/2022 4:15 PM Page 8 No items
13. COUNCILMEMBER DISCUSSION ITEMS
13.A. Request of Councilmembers Brock and Davis that, in support of the annual Fourth of July parade along Main Street: (1) the City should co-produce the parade along with the Ocean Park Association; (2) the City should establish a pilot program that would allow the 2022 parade to be staged in the southernmost beach parking lots and then travel from those lots in a northern route on Main Street to the Civic Center; and (3) that the Council allocate $15,000 of its discretionary funds to the Ocean Park Association to help defray costs associated with producing the parade.
13.B. Request of Councilmembers Negrete and Brock that the City Council direct the City Manager and City Attorney to return to the Council with an ordinance amending Section 3.12.600 of the Santa Monica Municipal Code to allow a limited number of non-electric pedicabs on the beach bike-path.
14. PUBLIC INPUT
(Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)
14.A. Written Comments
ADJOURNMENT
Agendas and reports are accessible on the City's webpage at www.smgov.net/council/agendas. They are also available at the City Clerk's Office and in alternate formats upon request. For a free email subscription to the City Council Agendas, please contact the City Clerk’s Office at (310) 458-8211 or [email protected].
Members of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401 or to [email protected]. Written comments received from the public by 2 PM on the day of the City Council meeting will be distributed to the City Council prior to the meeting and posted online.
City Hall and the Council Chamber are wheelchair accessible. If you require any special disability related accommodations (i.e. sign language interpreting, access to an amplified sound system, etc.), please contact the City Clerk’s Office at (310) 458-8211 or TDD: (310) 917-6626 at least 3 days prior to the scheduled meeting.
Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.
City of Santa Monica Generated: 5/25/2022 4:15 PM Page 9 Santa Monica Blue Bus Lines #2, #3, #5, #9 and the EXPO Line serve City Hall. Parking is available on Main Street, on Olympic Drive, and in the Civic Center Parking Structure (validation free).