Cities Index.
Agenda packet

Santa Monica City Council
August 23, 2022

Document
Agenda packet
Meeting
August 23, 2022
Body
Santa Monica City Council
Pages
26
Original file
254.0 MB
Text extracted from the city's file for reading and search. Open the original on santamonicacityca.iqm2.com. That file is the official record.

designed for school performances/presentations (not for classroom instruction1), and
 needed school administration offices to be built above the newly enclosed lunchroom.

One of the adjacent neighbors filed this appeal. The appeal hearing is a quasijudicial proceeding governed by Zoning Ordinance Chapters 9.41 and 9.43, as well as Zoning Ordinance Section 9.37.130. Carlthorp is entitled to a fair hearing and a decision based on the evidentiary record.

In voting to approve these applications, Commissioner Fonda-Bonardi thoughtfully explained:

One of the reasons I'm approving this . . . is that this is an attempt to do more with less. The fact that they're building stuff underground is very expensive. The fact that they're putting stuff up in the air; they're using a roof in a very active way. That's part of our general ecological approach to things, trying to do more with less. Otherwise, we need to spread out more and more and more and more. We're beyond that
point. So, this is kind of trying to fit in as tight as we can and mitigate the impacts. That's what this is about. Do more with less, but mitigate the effects on everybody around it.

The approved permits will not expand student enrollment, will not add any new classrooms, will not increase school functions, and will not increase the size of the faculty. None of the existing buildings is being demolished--the subterranean performance room will be excavated beneath the outdoor playfield. A minor modification is needed for merely 135 sf of extra lot coverage in the R2 zone (i.e., 45.29% as compared with 45%). (SMMC § 9.43.020(B)(3).)
The existing parking, classrooms, student enrollment, playfield, and building design were approved in 1996 (DRP 95-003; CUP 95-012; Variance 95-022) when the size of the campus was expanded onto the adjoining lot (after the 1994 Northridge Earthquake resulted in the demolition of an apartment building that was red-tagged).

As an outgrowth of that expansion, Carlthorp School funded the installation of doublepaned windows in the Coral Gables apartment building next to the School’s new 1 There will remain an existing multi-purpose room used for classroom instruction purposes.

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Packet Pg. 329 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) Santa Monica City Council
February 19, 2022

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playfield. Those apartments continue to be protected by double-paned windows. The appellant resides in one of those apartments.

New Roof Deck Play Court. We all are keenly aware of the benefits of outdoor play space at schools for our youth. To help minimize sounds of school children playing on the new roof deck, the deck will be encircled with an 8’ tall parapet wall for the neighbors. The height of the parapet wall does not exceed the 30’ height limit for the R2 zoning district. And consistent with the Zoning Ordinance, there will be netting installed above the parapet wall to catch stray balls.

To evaluate the effectiveness of the parapet wall’s sound attenuation, an extremely well-qualified acoustics engineering firm (http://www.veneklasen.com/) 2 has
calculated the potential acoustical impact of the outdoor roof deck to ensure that the school use will not exceed the Noise Ordinance sound limits for residential zones. (SMMC § 4.12.060.) A copy of Veneklasen’s acoustical report is attached to the Staff Report.

There is no acoustic study that contradicts or challenges Veneklasen’s professional report.

New Underground Multi-Purpose Room. Carlthorp School’s new Multipurpose Room, as the name implies, is a room to be used for various functions that will benefit students, faculty/staff, and parents. From September through June (the academic school year), it will serve the following non-classroom purposes:
 Musicals
 Student art exhibits
 Indoor play area on rainy days
 Indoor climbing wall for PE
 Student dismissal staging area on “rainy days”
 Faculty and staff meetings
 Kindergarten graduation
2 Founded in 1947, Veneklasen Associates is one of the largest acoustical consulting firms in the United States. Their technical expertise has been developed through the design of thousands of buildings worldwide, including for civic and governmental agencies, courthouses and public safety, education (K-12, colleges and universities), transportation (including airports and rail), museums and cultural centers, hotels/resorts, studios and entertainment, residential, medical/hospitals, places of worship, etc. They are imminently qualified in this field of expertise.

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Packet Pg. 330 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) Santa Monica City Council
February 19, 2022

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 Talent show
 Special guest speakers for school-wide assemblies
 Parent meetings
 CPR training for employees
 Professional development for faculty
 Meeting space for small groups
 After-school clubs
 Assembling area for community service events
 Orchestra practices
 Theatrical practice and performances
The availability of school auditorium/presentation space in this new subterranean room has become increasingly important to Carlthorp as the School’s enhanced extracurricular programs and educational presentations continue to evolve. Currently, Carlthorp’s smaller existing MPR only accommodates a limited number of students at any one time and therefore functions more like a classroom and counts as a classroom for purposes of parking calculations. With the new Multipurpose Room, Carlthorp will continue to host the same school performances and activities on its campus, but in quarters better suited for such presentations. The new Multipurpose Room will not have any impact on the quantity of either the students or faculty attending school, while accomplishing much needed flexibility for extra-curricular scheduling across all gradelevels.

The new Multipurpose Room will realize a more functional presentation layout, and will not resemble a classroom. The existing multipurpose classroom used for such presentations is not configured for viewing school plays, theatrical performances and other similar presentations. With children as young as six years old performing in the existing room, it is difficult for parents in the back of the room to see all of the children.

When the new Multipurpose Room is built, the school will finally have a proper setting for conducting school performances, assemblies and multi-grade level activities.

THE PLANNING COMMISSION DID ITS JOB WELL

AND PROTECTED THE NEIGHBORHOOD
Commissioner Paster correctly explained that approving the Carlthorp applications allows the City to impose more protections for the surrounding residential neighborhood around this elementary school that has remained in this location for 80 years:

I hope that the neighbors appreciate that what Ken [Kutcher] said was right, which is that you are better off having these Item 6.A
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Packet Pg. 331 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) Santa Monica City Council
February 19, 2022

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conditions documented in this CUP. That makes them more enforceable and holds them more accountable. And I hope [everyone] appreciate[s] that.

Indeed, to protect the neighborhood, the Planning Commission imposed 81 conditions of approval, including:

The School’s maximum student enrollment is capped at 280 children (i.e., generally 40 students per grade). (Condition 4)
32 bicycle parking spaces must be provided on campus. (Condition 7) Non-school activities are prohibited on the campus. (Condition 4) The new underground multipurpose room is to be used as a performance space and may not be used as simply another classroom. (Condition 17) The 8’ tall parapet wall around the roof deck must be solid/ nontransparent on the west and east ends to protect the privacy of the residential neighbors. (Condition 18)
Decorative murals, artwork or architectural details should be explored with the ARB for the parapet wall enclosing the playcourt, especially on the south facing wall. (Condition 18)
Any lighting installed for the rooftop playcourt must be shielded so as not to produce spillover onto adjacent properties, and such rooftop lighting must be turned off when the play court is not in use. (Condition 18) The School is limited to no more than 18 Special School Events, and no more than 6 Special School Events can occur after school hours without the Planning Director’s approval. (Condition 4)
All invitations for Special School Events at the School must encourage walking, biking, ridesharing and use of public transportation. (Condition 6) Valet parking (for cars and bicycles) must be provided for any Special School Event expected to draw more than 150 vehicles (probably once or twice a year: Grandparents Day and possibly graduation). Valet parking must only use one side of the street. (Condition 6)
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Packet Pg. 332 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) Santa Monica City Council
February 19, 2022

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A Parking and Loading Operations Plan (“PLOP”) for the School must be submitted to the City Mobility Division for review and approval. (Condition 5)
The School’s outdoor speakers are to be used primarily for emergency purposes, as well as the daily morning assembly. (Condition 9) The outdoor speakers facing the Goral Gable apartment building will be removed as a result of enclosing the lunch area. (Condition 8) The outdoor speakers will no longer be used for afternoon student pickup; instead, walkie talkies will be used to coordinate student departures. (Condition 10)
Another sound study will be done as soon as the new rooftop play court is constructed and in use. If the new sound measurements are greater than expected, additional sound protection measures will be implemented. (Condition 11)
The School will be required to abide by a Transportation Demand Management Plan approved by the City. (Condition 16)
A Construction Management Plan that includes outreach to area residents and commuters must be reviewed and approved by the City. (Condition 14)
Without violating fire and building codes, the exterior stairwell along the west elevation would be best if it can be screened with a green wall/landscaping. (Condition 19)
A neighborhood liaison will be designated to address any neighborhood concerns related to the school. The liaison’s contact information will be distributed to residents within a 300’ radius as soon as the rooftop play court is finished and annually thereafter. (Condition 12) Commissioner Paster also pointed out the benefits to everyone of Condition 12 in particular:

And I do really want to encourage that the person who is the [School’s] new community liaison rep, that the neighbors reach out to that person, that they express their concerns Item 6.A
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Packet Pg. 333 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) Santa Monica City Council
February 19, 2022

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and open the lines of communication and really try to get the things fixed that you have [any future] problems with.

Without the project approvals, these neighborhood protections will not be in place for this existing school. We urge the City Council to affirm the Planning Commission approval and deny the lone appeal.

OVERARCHING PRINCIPLES OF CARLTHORP SCHOOL
Carlthorp School is a longstanding educational institution in this community.

Carlthorp School is invested in instilling lifelong core values in its students. Carlthorp School’s approach to student education is imbedded in its mission statement:

Mission Statement
Carlthorp School provides a strong academic foundation in a diverse and nurturing school community that emphasizes respectful values, responsible work habits, and excellence in order to prepare our students to achieve their highest potential in education and life. https://www.carlthorp.org/about-us/about-carlthorp
Carlthorp is also fully committed to the importance of diversity, equity and inclusion:

Diversity, equity, and inclusion rests in every aspect of our community and institution and is the perfect space for our students to learn how to navigate the world beyond Carlthorp. No matter who you are, it doesn’t happen without each member of our community. We actively seek opportunities for our community to join us in openly sharing their authentic self and the experiences they bring that will continue to make our school a beautiful and diverse place where everyone belongs.
https://www.carlthorp.org/school-life/diversity-equity-and-inclusion

NEIGHBORHOOD CONCERNS HAVE BEEN

THOROUGHLY ADDRESSED
The Planning Commission did its best to address concerns and objections raised by public comments. Concerns that have been expressed are almost exclusively related to noise, parking, traffic, and special events. Those concerns will be addressed by the following:

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Packet Pg. 334 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) Santa Monica City Council
February 19, 2022

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A. Noise.

Concerns were raised regarding anticipated sound of students using the outdoor play space on the rooftop along the rear alley. Carlthorp and its architect and acoustics consultant has taken special care to minimize the sound that would otherwise travel to the neighboring properties. The primary protection will be encircling the rooftop play court on all four sides by a solid, noise-blocking parapet wall of at least 8 feet in height.

This solid perimeter wall is akin to the concrete block wall along the west side of the School’s outdoor playfield.

Additionally, the surface of the play court on the roof will be composed of noiseattenuating material (such as a durable rubber surface), and padding will be installed underneath the play court surface to further absorb noise and vibration. This absorption surface is akin to the School’s artificial turf ground level playfield. These physical attributes are being implemented to address concerns related to noise.

Also, the roof deck has been located at the rear of the property along the alley.

And given that the size of the student body will not be increasing, the addition of this outdoor space will disperse the students across more outdoor space, thereby reducing the concentration of their sounds of play and outdoor communication. This will be of overall benefit to the residential neighbors, consistent with the dictates of the Planning Commission’s 1995 conditions of approval #57:

57. The project applicant shall disperse play groups as much as possible to disperse noise sources.

With these measures, a professional noise impact assessment conducted by the acoustical consulting firm Veneklasen Associates concluded that:

Based on study, with such a perimeter wall, the noise levels predicted for the rooftop play court area will not exceed the noise limits of Santa Monica Noise Ordinance at all sensitive receptor residential locations. In Veneklasen’s professional opinion the incorporation of a barrier that is 8 feet tall will ensure full compliance with the residential limits imposed by the Santa Monica Noise Ordinance. (Veneklasen Report,
p. 7.)
Furthermore, in approving the outdoor roof deck play court, the Planning Commission imposed Condition 11 requiring the School to obtain a second acoustical study once the play court is completed and in use to confirm the conclusions of the original study and provide additional noise mitigation if the conclusions turn out to be Item 6.A
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Packet Pg. 335 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) Santa Monica City Council
February 19, 2022

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inaccurate. The additional mitigation would need to be proposed within 60 days and implemented within 120 days of the follow-up study.

Additionally, in relation to the 1998 expansion of the School campus, Carlthorp has already paid for the installation of noise-blocking dual pane windows at the Coral Gables apartment building immediately to the west of the School Campus. These windows will further help prevent student activity from the play court from disturbing tenants of the building closest to the roof deck.

Carlthorp and the professional acoustical engineers are confident that the perimeter parapet wall and absorbent flooring on the School’s roof deck will ensure that student activity on the rear roof deck does not disrupt the surrounding neighborhood, but in the event that noise issues do unexpectedly arise, Carlthorp has made a binding commitment to promptly and thoroughly address them in compliance with Condition 11.

B. Parking.

Other concerns have focused on street parking in the area immediately surrounding the School. It is important to keep in mind that the School is not demolishing any of its existing buildings. Instead, it is excavating for a basement beneath part of its outdoor playfield, it is enclosing its lunchroom and needed adding administrative office above the enclosed lunchroom, and it is adding an outdoor deck above its rear bank of classrooms. There is no opportunity to add more onsite parking.

As Commissioner Fonda-Bonardi noted, the school is doing its best to make productive and efficient use of all of its campus.

One of the reasons I'm approving this . . . is that this is an attempt to do more with less . . . That's what this is about.

Do more with less, but mitigate the effects on everybody around it.

The School has been in this location since 1942. The Planning Commission granted the School a parking variance in 1996. Those facts are not changing. Without rebuilding its entire campus, the School has no ability to add additional onsite parking.

Instead, despite not being compelled to do so by the Municipal Code’s Transportation Demand Management (TDM) requirements for developers, the School has worked with the City’s Mobility Division to come up with an enhanced Transportation Demand Management Plan (“TDM”) to reduce its car trips as much as possible.

The School’s new TDM plan includes numerous measures intended to reduce the number of employees who travel to campus by car. These measures include incentive programs that will be implemented at considerable expense to the School. The Item 6.A
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Packet Pg. 336 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) Santa Monica City Council
February 19, 2022

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TDM plan will reduce employee car travel by requiring the school to provide the following:
 Free transit passes for School employees
 A local hiring program
 A parking cash-out payment for School employees who do not drive cars  A 2.0 average vehicle ridership (AVR) target for school employees (instead of the current 1.6)
 Transportation information and orientations for new employees  32 bicycle parking spaces
 Lockers/shower for school employees
 Emergency rides home for employees who bike to work in the event of inclement weather
 Bike repair kits
 Partnership with Santa Monica SPOKE to provide an annual bike education day for employees and students
The School’s commitment to abide by the TDM plan was formalized by Special Condition #16 of the Planning Commission’s approval.

C. Afternoon Dismissal.

Traffic congestion during the School’s afternoon pickup has also been raised as something that needs improvement. Although the campus improvements have nothing to do with afternoon dismissal, the approval of the improvements provided the Planning Commission with an opportunity to request further improvement to the afternoon pick up procedures, and Carlthorp has agreed to do so. Most significantly, Carlthorp has agreed to incentivize carpooling and thereby reduce the number of vehicles picking students up at the School campus. By far the best way to incentivize carpooling is to allow parents with carpools to be the first to pick up their students, so that is what the School will do.

Specifically, per the new TDM Plan:

To incentivize families to combine rides and trips, the School has agreed to prioritize cars picking up multiple students riders to appeal to the convenience and savings of time for those who do so. This carpool priority will help reduce the number of cars lining up for pickup and further minimize neighborhood impacts. Nothing will motivate a parent like saving them time. So, when School dismissal begins at 3:00 p.m., high-occupancy vehicles will be allowed first in line to pick up their students. Those will be cars that are picking up at least 3 students. All other vehicles will need to wait.

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Packet Pg. 337 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) Santa Monica City Council
February 19, 2022

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The TDM plan also includes carefully considered procedures for afternoon pickup intended to reduce wait times and ensure that driveways and alleys are not blocked by queued vehicles. School faculty and staff will manage the staging and flow of parent vehicles in the neighborhood by positioning themselves at strategic locations and serving as traffic flow monitors during daily pickup times. The monitors will be responsible for ensuring that no one’s driveway is blocked during the pickup queuing.

And instead of using the School’s loudspeaker system to announce the names of students whose rides are waiting, Staff will coordinate pickups using walkie talkies with earpieces to reduce noise impacts.

Finally, all dismissal procedures and expectations will be clearly communicated to parents. Parents who violate procedures will be disciplined.

D. Special Events.

Like any school, Carlthorp holds various special events for students and parents.

These events provide opportunities for learning, sharing cultural experiences, family bonding, student presentations and talents, updates on curriculum, and celebration of accomplishments and the joys of education. These include the School’s Halloween Parade, African American History Celebration, Lunar New Yar Celebration, La Fiesta Latina, International Day, ArtSmart Day, S.T.E.M. Day, Grandparents Day, Kindergarten Graduation, 6th Grade Graduation, and All-School Talent Show.

The Planning Commission imposed Special Condition #4 to address these concerns, limiting the School to a maximum of 18 special events per year with no more than 6 of these events being held after school hours. Project Specific Condition #4 also requires the school to provide notice of special events to its immediate neighbors.

Additionally, Project Specific Condition #6 addresses parking and traffic issues related to special events by requiring:
 Automobile valet for larger special events
 The use of the School’s parking lot for special event parking  All valet parking to be restricted to one side of the street  Advance notification to attendees regarding limited parking availability to encourage carpooling, etc.

These limitations and requirements will ensure that the School is able to hold a reasonable number of special events, which are crucial components of student development and school life, without undue disruption to the surrounding community.

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Packet Pg. 338 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) Santa Monica City Council
February 19, 2022

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Also, the new Multipurpose Room will allow more of these activities to occur indoors.

To further and more generally address all neighborhood concerns, the Planning Commission also imposed Project Specific Condition #12, which requires the School to appoint an on-site contact person who will serve as a neighborhood liaison to address any concerns that arise in the community. Immediate neighbors of the School will provide annual written notification of the liaison’s contact information.

APPELLANT’S ALLEGATIONS ARE WITHOUT MERIT
The Appellant alleges a litany of zoning code violations and other offenses by the Applicant. The Appellant’s allegations are too numerous, and in many cases too spurious to address one-by-one. As confirmed by both City Staff and the Planning Commission, the School and its proposed improvement project will be in compliance with the Santa Monica Municipal Code, the pertinent requirements of the prior 1996 STOA, and all other applicable regulations.

Carlthorp’s original Planning Commission hearing date was delayed for months so that City Staff could look into the litany of zoning code violations alleged by the appellant. As explained in the Staff Report, his allegations were referred to City’s Code Enforcement Division, which declined to open an investigation.

The Appellant’s remaining objections were communicated to and, where warranted, addressed by City Staff, by the Planning Commission and by Carlthorp in good faith. As explained point by point in Staff Report Attachment E, none of the appellant’s remaining allegations has any merit. This elementary school has been a fixture in this neighborhood for eighty years.

CONCLUSION
Carlthorp School has been located at its current location for almost 80 years.

During this time, the School has enjoyed warm and positive relations with many of its neighbors, and the School continues to have a strong and respectful relationship within the community.

It has been 25 years since the School last updated its campus. The School campus requires upgrades to enable Carlthorp to continue providing a high quality, modern educational program to its K-6 students. These upgrades will not increase student enrollment.

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Packet Pg. 339 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) Santa Monica City Council
February 19, 2022

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The School has engaged in productive community outreach and worked diligently to craft a project that is responsive to all legitimate concerns. Except for the minor modification to parcel coverage, the project is fully compliant with all applicable code requirements. Carlthorp’s planned improvements will provide: (i) enhancements that benefit the education of its elementary students (with no increase in enrollment), and (ii) community benefits that will mitigate neighborhood disruption and address the concerns raised by neighbors. The appellant’s views of the School and its plans are skewed and do not generally represent the views of much of the surrounding community.

The City Council should deny the appeal and reaffirm the Planning Commission’s near-unanimous approval of the project. We would like to acknowledge City Staff’s substantial work and thorough analysis of the issues on appeal.

Very truly yours,
Kenneth L. Kutcher
cc: David White
David Martin
Jing Yeo
Stephanie Reich
Regina Szilak
Joe Lawrence
Heidi von Tongeln
Ken Parr
Tarrah Beebe

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Packet Pg. 340 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins))

ANGEL LAW
2601 Ocean Park Blvd., Suite 205
Santa Monica, CA 90405-5269
T e l : ( 3 1 0 ) 3 1 4 - 6 4 3 3
Fax: (310) 314-6434
angellaw.com
February 21, 2022
Honorable Mayor Sue Himmelrich
and Members of the Santa Monica City Council
1685 Main Street, Room 209
Santa Monica, California 90401
Via Email to [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Re: 02-22-2022 Santa Monica City Council Meeting (Agenda Item 6.A -- Carlthorp School Expansion Project at 438 San Vicente Blvd.)
Dear Mayor Himmelrich and Members of the Santa Monica City Council:

Appellant Steven Salsberg has retained Angel Law to submit this letter on behalf of himself, all similarly situated residents of Santa Monica and all Santa Monica citizens interested in or benefitting from City Council compliance with the Ralph M. Brown Act (Brown Act; Gov. Code § 54950 et seq.), a statute intended “to facilitate public participation in all phases of local government decisionmaking. . . .” (San Joaquin Raptor Rescue Center v. County of Merced (2013) 216 Cal.App.4th 1167, 1176, emphasis added; internal quotation marks & citations omitted.)
On two separate and independent grounds, we request that the hearing on the Carlthorp School expansion project be taken off calendar and re-noticed. First, the February 22, 2022 hearing has been noticed in violation of the Brown Act. Second, staff’s recommended exemption of the project from environmental review under the California Environmental Quality Act (CEQA; Pub. Resources Code, § 21000 et seq.) violates CEQA and the State CEQA Guidelines. (Cal. Code Regs., tit. 14, § 15000 et seq.) Our request serves to enable the City of Santa Monica (City) to properly notice the appeal hearing on the Carlthorp School expansion project and to thus proceed in the manner required by the Brown Act. It will further Item 6.A
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Packet Pg. 341 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) Hon. Mayor Himmelrich and Members of the City Council
February 21, 2022

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enable the City to proceed consistent with CEQA and the State CEQA Guidelines by allowing staff to prepare an initial CEQA study to determine whether a negative declaration, a mitigated negative declaration, or a full-blown environmental impact report is appropriate for the development and uses proposed. The proposed CEQA exemptions are not.

Brown Act Violation
It is of course a central and long-standing requirement of the Brown Act that the legislative body of a local government post, at least 72 hours before a meeting, an agenda containing a brief general description of each item of business to be transacted at the meeting. (Gov. Code § 54954.2, subd. (a)(1).) Government Code section 54954.2, subdivision (a)(1), in pertinent part, states:
“At least 72 hours before a regular meeting, the legislative body of the local agency, or its designee, shall post an agenda containing a brief general description of each item of business to be transacted or discussed at the meeting, including items to be discussed in closed session. . . .

The agenda . . . shall be posted in a location that is freely accessible to members of the public and on the local agency’s Internet Web site. . . .”
(See also id., subd. (a)(2).) Where the City’s elected legislative body, the City Council, is called upon to make a determination or finding concerning CEQA or the State CEQA Guidelines along with the approval of a development permit, such as a discretionary conditional use permit (CUP), the posted agenda must provide public notice of both the proposed determination concerning the development permit and the proposed determination concerning CEQA. (See San Joaquin Raptor Rescue Center, supra, 216 Cal.App.4th at pp. 1169-1170, 1176-1179.)
Here, the agenda for the City Council regular meeting of February 22, 2022 describes the item of business at issue (Item 6.A) as follows:
“Appeal of Planning Commission Approval of Conditional Use Permit and Minor Modification for Expansion of Carlthorp School, 438 San Vicente Blvd New item received 2/18/2022 “Recommended Action
“Staff recommends the City Council deny Appeal 20ENT-0275, appealing the Planning Commission’s approval of Conditional Use Permit 19ENT-0250 and Minor Modification 20ENT0066 for a 7,898 square foot expansion to the Carlthorp School, rooftop playcourt, and 0.29% increase to the allowable ground floor parcel coverage, and approve the requested CUP and Minor Modification, based upon the findings and analysis outlined in this report.” (Bold characters in original.) There is no mention in this agenda description of the proposed grant of a CEQA exemption for the project.1 Yet, the City Council, in the exercise of its de novo review of the Carlthorp School expansion project, must determine both whether to grant the requested CUP and the 1 Remarkably, the notice of public hearing required by Santa Monica Municipal Code section 9.37.050 for all owners and residents of properties within a radius of 750 feet of the school site, likewise, omits any reference to the CEQA exemption. (See staff report, attachment G.) Item 6.A
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Packet Pg. 342 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) Hon. Mayor Himmelrich and Members of the City Council
February 21, 2022

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minor modification; and whether the project is exempt from CEQA review (or, instead, requires preparation of an initial CEQA study).2 In fact, staff’s recommended CUP findings show that the City Council will grant the applicant a CEQA exemption should the council approve the project per staff’s recommendations. A CUP finding set forth in the statement of official action (STOA) proposed for the City Council’s adoption states:
“Based on environmental review, the proposed project has no potentially significant environmental impacts or any potentially significant environmental impacts have been reduced to less than significant levels because of mitigation measures incorporated in the project. The proposed project is also categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15331, Class 31 of the State [CEQA] Implementation Guidelines in that the proposed addition to a non-contributor in the San Vicente Boulevard Courtyard Historic District is consistent with the Secretary of the Interior’s Standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, Restoring, and Reconstructing Historic Buildings (2017), revised by Anne E. Grimmer, and would not cause a substantial adverse change in the significance of the San Vicente Courtyard Historic District.”3
(Proposed CUP finding No. 7 at p. 5.) In other words, the City Council’s consideration of the CEQA exemption is an item of business to be publicly reviewed and acted upon at the appeal hearing and therefore had to be specifically disclosed in the posted February 22, 2022 meeting agenda.

San Joaquin Raptor Rescue Center, supra, 216 Cal.App.4th 1167, offers an apt analogy. There, the planning staff of Merced County recommended approval of a subdivision application, along with a mitigated negative declaration (MND) under CEQA concerning the environmental impact of the subdivision project.

When the project came up for approval by the Merced County Planning Commission, the commission’s posted meeting agenda noticed, as an item of business, the commission’s potential approval of the subdivision application, but did not mention the MND. The court of appeal in San Joaquin Raptor Rescue Center held that this manner of proceeding violated the agenda notice requirement of the Brown Act.

Notably, in the litigation challenging the project’s approval, the county of Merced argued that the agenda notice requirement of Government Code section 54954.2 was satisfied “because the public would have implicitly understood that CEQA documents, if any, would likely be considered at the time of the project’s approval.” The court of appeal rejected this position. (216 Cal.App.4th at p. 1170; see id. at p. 1178 [“Even assuming for the sake of argument that a person could have speculated from what appeared on the agenda (i.e., the project’s approval) that the adoption of the MND might possibly be considered at the meeting, that would not make the agenda legally adequate”; original emphasis].) The court held that “the 2 Staff correctly notes that the City Council’s review of the Planning Commission’s decision is de novo. (Staff report at p. 2.) Indeed, the City Council has the power to “review and take action on all determinations, interpretations, decisions, judgments, or similar actions taken which were in the purview of the original hearing body on the application or project and is not limited to only the original reason stated for the appeal.” (Santa Monica Mun. Code, § 9.37.130 (A)(3).) 3 The proposed STOA further cites Section 15303 of the State CEQA Guidelines (Class 3 categorical exemption) as additional grounds for exempting the project from CEQA review. (Proposed STOA at p. 1.) Item 6.A
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Packet Pg. 343 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) Hon. Mayor Himmelrich and Members of the City Council
February 21, 2022

Page 4 ends

Brown Act was violated in this case because the Commission took action on the MND when that matter was not expressly disclosed on the meeting agenda.” (Id. at p. 1170.) So, too, here if on February 22, the City Council approves the CEQA exemption -- whether explicitly or implicitly by granting the CUP based on the CEQA exemption findings recommended by staff.

While in this case, the defective notice relates to a staff-recommended CEQA exemption rather than a staffrecommended recommended MND, for purposes of the Brown Act, this is a distinction without a difference. (See id. at p. 1178, fn. 17.) The court in San Joaquin Raptor Rescue Center recognized that issues related to the local environmental effects of a project “often motivate members of the public to participate in the process and have their voices heard.” (Id. at p. 1177.) “Of course, that is exactly what the Brown Act seeks to facilitate.” (Ibid.) “Its purposes include ensuring that the public is adequately notified of what will be addressed at a meeting in order to facilitate public participation and avoid secret legislation or decisionmaking.” (Id. at pp. 1177-1178, citations omitted.) In short, because the agenda posted last week for the City Council’s February 22, 2022 meeting fails to make the disclosure concerning the CEQA exemption determination for the Carlthorp School expansion project, it violates Government Code section 54954.2. Therefore, the appeal may not be heard on February

22. The matter must be re-noticed and the new notice should disclose the proposed CEQA exemption so that all members of the public interested in CEQA review have a fair and meaningful opportunity to address the exemption at the City Council’s de novo hearing on the project.

CEQA Violation
The recommended CEQA exemptions for Carlthorp School’s expansion project are unsubstantiated and erroneous. Staff’s review for exempting the Carlthorp School expansion project from CEQA is cursory and fundamentally flawed. (See CEQA Guidelines, § 15061.)
First, staff’s conclusion that the environmental impacts of adding 7,259 square feet of new development to the existing school size of 38,397 square feet, a substantial, 20.6% increase in size, and of proposing a new rooftop playcourt, all in a residential zone, are not even potentially significant in the construction phase or long-term, is contradicted by the evidentiary record and staff’s own conclusion that “any potentially significant environmental impacts have been reduced to less than significant levels because of mitigation measures incorporated in the project.” (Proposed CUP finding No. 7, p. 5.) And that very conclusion precludes exempting the project from CEQA. “An agency should decide whether a project is eligible for a categorical exemption as part of its preliminary review of the project without reference to or reliance upon any proposed mitigation measures.” (Salmon Protection & Watershed Network v. County of Marin (2004) 125 Cal.App.4th 1098, 1106, emphasis added.)
Staff here appears to rely on what is known as the “common sense” exemption from CEQA. But this exemption is inapplicable unless “it can be seen with certainty that there is no possibility that the activity in question may have a [potentially] significant effect on the environment. . . .” (State CEQA Guidelines, § 15061, subd. (b)(3), emphasis added; see id., § 15382 [“ ‘Significant effect on the environment’ means a substantial, or potentially substantial, adverse change in any of the physical conditions within the area affected by the project including land, air, water, minerals, flora, fauna, ambient noise, and objects of historic or aesthetic significance”].)
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Packet Pg. 344 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) Hon. Mayor Himmelrich and Members of the City Council
February 21, 2022

Page 5 ends

As for the recommended Class 31 categorical exemption, it is inapplicable on its face. This specific exemption is for “projects limited to maintenance, repair, stabilization, rehabilitation, restoration, preservation, conservation or reconstruction of historical resources in a manner consistent with the Secretary of the Interior's Standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, Restoring, and Reconstructing Historic Buildings (1995), Weeks and Grimmer.” (State CEQA Guidelines, § 15331, emphasis added.) The Carlthorp School expansion project is just that: a school expansion project -- as described by staff and as proposed by the applicant; it is not a project limited to simply maintaining, repairing, stabilizing, rehabilitating, restoring, preserving, conserving or reconstructing historical resources. Whether the project would or wouldn’t have an adverse impact on the overall character or significance of the San Vicente Courtyard Historic District does not bear on whether the new development and uses that are proposed fit into the narrow confines of the Class 31 exemption in the first place, or, for that matter, into any one of the other two CEQA exemptions cited by staff.

Nor does the Carlthorp School expansion project fit into the Class 3 categorical exemption. According to staff, this CEQA exemption “exempts minor additions to existing schools where the addition does not increase original student capacity by more than 25% or 10 classrooms.” (Staff report at pp. 14-15.) The Class 3 categorical exemption doesn’t even mention schools, let alone the gratuitous numerical criteria used by staff (no increase of original student capacity by more than 25% or 10 classrooms).

The Class 3 exemption does apply to certain existing commercial buildings that do not exceed 10,000 square feet in floor area, and only if the site is zoned for commercial use. (See CEQA Guidelines, § 15303.) However, even if the school were a commercial use, which it is not, the existing school size is almost four times as large as 10,000 square feet (38,397 square feet) and the school site is not zoned commercial or for an institutional use. (This is why a CUP is required for the project.) The 46,362 square foot parcel on which the project is located is zoned Low Density Multi-family Residential (R2). The Class 3 exemption also benefits small residential projects, provided these projects are on land zoned residential. Evidently, reliance on the Class 3 categorical exemption to evade CEQA review for the proposed expansion project would as much be a prejudicial abuse of discretion under CEQA and the State CEQA Guidelines as reliance on the other two exemptions cited in the proposed STOA.

Sincerely,

ANGEL LAW
Frank P. Angel
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Packet Pg. 345 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) Good evening, Mayor and Council Members.

My name is Ashley Stanbury and I teach general music at Carlthorp School. In addition to instructing bi-weekly classes for kinder through 6th graders, I direct the Carlthorp choir, orchestra and theater program.

I would like to comment on the proposed Master Plan, specifically, the new Multipurpose Room that it will provide. Very briefly, Carlthorp's students need a space for performing arts events such as grade show plays, choir and orchestra concerts, talent show, artist in residence events and our annual theater production. These events are not only important to the growth of our students, they continue the traditions put in place since the school's beginnings in 1939. Helping instill confidence in our students is a key objective at Carlthorp.

The current space is woefully inadequate. It is long and narrow with a low ceiling, which is not ideal acoustically. Members of the audience are often unable to see or hear our youngest performers due to these limitations. This is particularly frustrating when proud parents attend performances.

Beyond the performance issue, I would be remiss if I didn't mention the multipurpose room's other essential function. A new multipurpose room that can accomodate our student body is essential for school-related assemblies, special events and to allow our students a space to have P.E. on rainy days.

I fully support the other improvements to the campus, and urge you to reject the appeal that you are hearing tonight. Please let this project move forward. On behalf of the students, faculty and staff at Carlthorp, thank you for allowing me the time to present to you this evening.

Sincerely,
Ashley Stanbury
Carlthorp Music Teacher
Item 6.A
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Packet Pg. 346 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins))  






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48 of 269 Item 6.A
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Packet Pg. 347 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) 



 

 






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49 of 269 Item 6.A
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Packet Pg. 348 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) 



  

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Packet Pg. 349 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins))  













 


 









 



 















 














 






   




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Packet Pg. 352 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) 



  


 

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9.A.h
Packet Pg. 354 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) 











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Packet Pg. 355 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins))  



 



 

 








 
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Packet Pg. 358 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) 









  





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9.A.h
Packet Pg. 359 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins))  



 





 







 



 















 



 





   



 



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02/22/22
63 of 269 Item 6.A
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9.A.h
Packet Pg. 362 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins))  








 































 







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64 of 269 Item 6.A
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Packet Pg. 363 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins))  




 






 
 







 

 
 



 



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Packet Pg. 364 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) 































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Packet Pg. 370 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) 







 








  







   

 






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9.A.h
Packet Pg. 372 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins))  




 







 
  







  
 
      



 

 


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02/22/22
78 of 269 Item 6.A
02/22/22

9.A.h
Packet Pg. 377 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) 










 

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Packet Pg. 398 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) 











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Packet Pg. 416 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) 











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9.A.h
Packet Pg. 417 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) 



  


 



 







  





 

 
 
 
 







 

 


 
 



  







  
  
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Packet Pg. 418 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) 




 

 



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Packet Pg. 423 Attachment: Written Comments (5154 : Appeal Planning Commission CUP and Modification for Carlthorp School, 438 San Vicente (75 mins)) Appeal 20ENT-0275 of 19ENT-0250 and 20ENT-0066 438 San Vicente Blvd.

STATEMENT OF STEVEN SALSBERG, APPELLANT February 22, 2022

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