2. The term of this Agreement is:
1 City of Santa Monica
Request for Funding:
2021 Californians For All Youth Workforce Development Program Santa Monica Climate and Community Engagement
RFA #, JP21-002
Section 1: Program Goal (10 points)
The proposed program has two intertwined goals. The first is to engage the community in action that helps to fulfill the City of Santa Monica’s climate goals. The second is to help the youth of Santa Monica reach their fullest potential by connecting them with services that prepare them for the future. This is the focus of the City of Santa Monica’s Cradle to Career program, a multi-organization partnership.
The City of Santa Monica has set a goal of 80% reduction (below 1990 levels) in community carbon emissions by 2030. Steps to achieve this vision are set forth in the City’s Climate Action and Adaptation plan (CAAP), updated and adopted in 2019 by Santa Monica’s City Council. The key strategic goals in the plan are: Zero Net Buildings, Zero Waste, Sustainable Mobility, Climate Ready Community, Water Self Sufficiency, Coastal Flooding Preparedness, and Low Carbon Food Systems.
The funding and work proposed in this grant application will employ youth and recruit and train volunteer youth to take on strategies and actions identified by the CAAP. This will be accomplished through a partnership with local CBO Climate Action Santa Monica (CASM).
The work will be primarily conducted through CASM’s Climate Corps (CASMCC) program, which trains youth in local climate action.
In 2013, the City of Santa Monica began its collaboration with Climate Action Santa Monica (now a program of SEE, Social and Environmental Entrepreneurs, which is CASM’s fiscal agent). The partnership started by bringing diverse constituencies together in community-wide forums to explore climate-related problems and opportunities related to energy, water, and transportation. These successful forums engaged more than 1,000 people. In 2020 CASM began hosting online SAMOCAN (Santa Monica Climate Action Network) sessions. In 2016, Climate Action Santa Monica launched the CASM Climate Corps (CASMCC). With funding from our City and support from local businesses, individuals, county government and foundations, CASMCC has graduated more than 90 youth (mostly high school age) and engaged dozens of adult volunteers and agency partners. CASMCC includes experiential training, project work, and engagement with local leaders and community groups. In the process, CASMCC connects youth to adults in government, business, and CBOs and helps them develop life and career skills. Projects are executed in teams focused on areas such as Energy, Organics Recycling, Extreme heat, Water and Mobility.
City of Santa Monica
#JP2001
Exhibit A Scope of Work
2 Strategies and actions below related to Santa Monica’s CAAP are among those that CASM has supported through its partnership with the City of Santa Monica. These efforts can be advanced with funding from this proposal:
Santa Monica’s CAAP goal CASM’s supporting role
Create a Community Climate
Action Network
Santa Monica Climate Action Network (SAMOCAN) formed in 2020 with 20-25 participants per session representing 14 organizations Convert existing natural gas
equipment and appliances to electric
Climate Corps energy track 2021 through current year educates about energy systems and City programs
Create equitable access to clean
energy programs
SAMOCAN event and advocacy for Solar in Multifamily Buildings.
Climate Corps energy project on Community Solar development.
Implement community choice
energy (CCE)
CASM steering committee members researched and educated on CCE formation 2014-2018, serve on CCE Community Advisory Board 2020 – current.
Increase local solar for residential
and commercial tenants
Solar Brunches in 2018-2020 exchanged solar experience among neighbors
Implement citywide organics
recycling
Outreach for green bin organics recycling in 2021 - current Zero waste outreach and education Conducted surveys related to plastic straw ban and promoted reusable bags at Farmers’ Markets
Expand safe routes programs Ongoing through Climate Corps to reduce car trips to school Prioritize transit-oriented affordable
housing
Climate Corps supported launch of Expo Line, CASM represented community for green housing development
Promote low carbon, low waste
lifestyles
Engaged over 2,000 people in climate surveys and conversations at public events
Increase climate and eco-literacy Hosted climate forums and educational events since 2013 Section 2: Program Design (50 points)
Funding from this grant will support the CASMCC working on climate-related projects. Work on organics and low-carbon systems also supports food insecurity. SMC and JVS SoCal working together with CASM and the City is particularly potent as it is a goal of JVS SoCal that youth in its programs access post-secondary education and certificate programs.
The Community Engagement fellows will be brought on board with training and mentorship provided by CASM staff. They will receive training in the digital tools used by CASM and guidance and support on community outreach. All of the Fellows will receive climate training during the two week CASMCC program, as well as real-life work experience. This can provide the City and regional contractors with an employee pipeline. On the ground, project Fellows will 3 receive training specific to implementing their project. The Fellows will also be exposed to career options in the non-profit community organization space through their work with Climate Action Santa Monica and the CASMCC, opening up career options in that sector. The project will be implemented in phases.
Stage 1: Community Engagement Fellows. (April 2022-May 2024) Total of Four Fellows, two employed from April 2022 – June 2023, and two more employed from April 2023 to May 2024. (Fellows may reapply after the first year).
CASMCC Leadership and Support: CASMCC Fellows will assist with the management and training of CASMCC. This is an annual summer program with volunteer opportunities throughout the year. The Fellows will orchestrate CASMCC training, which includes both classroom and outdoor experiential learning. Classroom learning includes, for example, presentations on the CAAP and conversations with a local climate expert, and experiential learning includes activities such as working a compost pile, exploring active transportation for safe routes to school, and using digital tools to map local solar power options. Fellows will also help coordinate CASMCC project teams, helping the youth use their individual talents and skills to execute their projects. The Fellows will help the CASMCC share what they have learned with their communities, local leaders, and peers through letters, online posts, and meetings with city leaders. Because the summer CASMCC is an intensive program, Fellows from the first year may overlap for a few weeks with Fellows from the following year for training and support.
SAMOCAN (Santa Monica Climate Action Network): Fellows will orchestrate bi-monthly online SAMOCAN Climate Conversations and a series of year-round community-building programs which support the work of CASM and other climate-related groups. These may include citizen science participation in the Coastal Commission’s King Tides project, community garden workdays, and mobility workshops together with local businesses and community groups. This will connect them to local leaders in a variety of fields who may be good career supporters.
Digital Communication and Management: Fellows will coordinate and execute digital communication on upcoming events, city and state climate programs, and local people making a difference. They will update and maintain outreach and use CASMs contact management software. They will help administer tracking of Climate Corps related activities. They will develop online marketing and communication skills. Fellows will also help with program management including running meetings, tracking attendance, and coordinating the annual culmination ceremony. These will provide marketable skills in organizational management, community outreach, project management, communications, and operations.
Stage 2: On-the-ground Projects Team (July 2023-May 2024). Total of 12 Fellows. Six employed starting July 2023 to December 2023, plus six from January 2024 to May 1, 2024. (Fellows may reapply after the first six months.) Having people visible in the community makes implementing climate action more successful.
Projects under development may include:
4 • an organics recycling outreach effort begun in 2021 to help support compliance with and education about the new state organics recycling mandates. An expanded team would put stickers on green organics bins, do lid checks to assist with compliance, and provide feedback to local landlords, individual homeowners, and city staff on the program. • an air quality citizen science project to assist data collection needed on air quality and temperature in Santa Monica’s Disadvantaged Communities (DACs) to respond to and support initiatives addressing extreme heat, building electrification, and transportation shifts. • community renewable energy outreach to help people take advantage of programs supporting access to local solar power and storage, particularly programs available to low income households.
• supporting implementation of new water conservation or reclamation programs.
Section 3: Youth Recruitment/Development (20 points)
Youth will be recruited through the channels of the project partners with JVS SoCal and SMC playing lead roles since they have established programs that can help reach youth meeting the grant’s criteria. The City of Santa Monica has an online jobs board which it promotes through email, social media, and its website. It also hosts job fairs. Local affordable housing organizations will be invited to promote the program.
CASM, through its connection to the community, recognizes that a number of youth are marginally or intermittently enrolled in school – or employed. We propose that youth who reside in our community who have had trouble finding steady employment or have had difficulty remaining in school be eligible for participation. We also propose that residing in a census tract identified by CalEnviroscreen 4.0 or as low income be an acceptable criteria for qualification.
In Santa Monica minimum wage is $15.00/hour and by ordinance may be increased based on the Consumer Price Index. Since no benefits are offered, we are offering $20.00/ hour for the On The Ground Project Fellows and $22.00/hour for the Community Engagement Fellows.
Section 4: Metrics/Outcomes (10 points)
The project partners can provide the metrics requested. Pre-hiring and exit interviews will be conducted. Experience shows that it can be difficult to generate data following completion of a youth program. So, Metrics/Reporting on items such as Percentage of youth who report an interest in a career in public service after one year of employment, may be difficult to obtain.
Section 5: Budget/Staffing/Communications (10 points)
The staffing plan is:
• City of Santa Monica Office of Sustainability will serve as point agency for the grant. • Climate Action Santa Monica (SEE) will serve as a sub-grantee. Staff of Climate Action Santa Monica, the Executive Director and Program Manager, will staff the program. When working on projects in coordination with a city department or agency, that group will help 5 shape the program and provide supervision. CASM also has a contract with the City of Santa Monica. CASM’s Advisory and Steering Committees, which include people experienced in youth development and education, non-profit management, climate and sustainability, will advise on the program.
• Program development input will be provided by City departments, such as Office of Sustainability and the Office of Resource Recovery.
• JVS SoCal will identify youth to refer to CASMCC for consideration as six-month program Fellows and will welcome referrals from CASMCC of youth needing employment readiness services. Through the JVS SoCal-operated West Los Angeles America’s Job Center of California (AJCC) location in Culver City, JVS SoCal will provide engaged youth with soft skills and job readiness training, including creating a resume, practicing and preparing for interviews, reviewing personal hygiene and timeliness expectations, professional presentation and dress; better budgeting habits; and career exploration to determine longterm interest in sustainability careers. JVS SoCal will provide or refer youth to local partners for wraparound services beyond the scope of JVS SoCal’s services, such as for mental health or substance use needs or housing assistance. JVS SoCal will assist youth with reengaging in school and enrolling in an academic program. JVS SoCal will co-enroll program Fellows into the adult program at the West Los Angeles AJCC for additional job readiness services and employment training opportunities for young adults ages 18+, and will leverage these resources to the CASm project.
• SMC will assist with recruiting in partnership with JVS-Socal, support alignment of course options and certificates with the real life work experience, and provide career counseling as needed.
• Numerous local organizations and individual volunteers support the training and work of CASMCC.
The staffing plan for this grant is to hire two Community Engagement Fellows in April 2022 to work for fourteen months, and then two more Community Engagement Fellows to work for one year from June 2023 to May 2024. These Community Engagement Fellows are more mature and will possess more leadership ability and independent work capacity. They will help with CASM and the CASMCC. In June 2023, an additional six On the Ground Project Fellows will be hired to work part- time (20 hours) for six months. Then in January 2024, an additional crew of six On The Ground Project Fellows will be hired to work 20 hours per week until May 1, 2024.
Branding for the CaliforniaVolunteers will appear on City and CASMCC websites, on various communications, and in training presentations. The partner organizations will be able to place branding in some of their recruitment materials and communications. Additional branding opportunities will be considered as requested. The City of Santa Monica and Climate Action Santa Monica will be pleased to participate in a program launch with CaliforniaVolunteers.
Depending on specifics, SMC and JVS will be able to participate as well.
City Of Santa Monica
#JP2001
Applicant: City of Santa Monica
Items Description Calculation Total Budget
Administrative Costs Grant and contract $ 28,000.00
Total $ 28,000.00
# Requested Hourly Salary # of Hours Total Budget
Fellow 1 Comm Engmt $ 22.00 1300 $ 28,600.00 4/1/22 thru 6/30/23, 20 hours per week for 65 weeks.
Fellow 2 Comm Engmt $ 22.00 1300 $ 28,600.00 4/1/22 thru 6/30/23, 20 hours per week for 65 weeks.
Fellow 3 Comm Engmt $ 22.00 1040 $ 22,880.00 5/1/23 thru 5/1/24, 20 hours per week for 52 weeks.
Fellow 4 Comm Engmt $ 22.00 1040 $ 22,880.00 5/1/23 thru 5/1/24, 20 hours per week for 52 weeks Fellows 5-10 OTG Team $ 20.00 520 $ 10,400.00 7/1/23 thru 12/31/23, 20 hours per week for 26 weeks Fellows 11-16 OTG Team $ 20.00 340 $ 6,800.00 1/01/24 thru 5/1/24, 20 hours per week for 17 weeks CBO CASM Proj. Mgr. $ 42.00 1296 $ 54,432.00 4/1/22 thru 5/1/24, 12 hours per week for 108 weeks CBO CASM Exec. Dir. $ 46.00 648 $ 29,808.00 4/1/22 thru 5/1/24, 6 hours per week for 108 weeks Total $ 204,400.00
Items Description Calculation Total Budget
Payroll taxes and heath care etc. FICA, Medicare, Workers 14.50% $ 29,638.00 Total $ 29,638.00
Items Description Calculation Total Budget % Allocation Cross Check JVS SoCal
work readiness and soft skills
workshops
$5000 per cohort of
6 youth * 2 cohorts:
provided as
leveraged costs $ -
SMC Career Counselor
6 participants x $75
per hr x 3 hrs /
month x 12 months x
35% benefits $ 24,740.00 8.56%
Climate Action Santa Monica Supplies, Uniforms, meals, $150 per Fellow $ 2,400.00 0.8% Total $ 27,140.00 9.4%
Total Budget Request $ 289,178.00
Total # of Fellows 16
Partner Status (Proposed or Secured) Contractual Amount Climate Action Santa Monica/SEE secured $ 236,438.00
Santa Monica College secured $ 21,870.00
JVS SoCal secured
Total $ 258,308.00
Exhibit B Budget Detail
IV. Program Wrap-Around Services (Not to Exceed 40% of Total Award) List of Partners
CaliforniansForAll Youth Workforce Program (Revised 11/30/2021) I. Administration (Must Not Exceed 10% of Direct Award Amount) II. CaliforniansForAll Youth Workforce Fellows - Wage
III. CaliforniansForAll Youth Workforce Fellows - Other Fellow Costs City of Santa Monica
Agreement #JP2001
EXHIBIT B
Budget Payment Provisions
California Volunteers,
CaliforniansForAll Youth Workforce Development Program
and City of Santa Monica
BUDGET PAYMENT PROVISIONS
1. Invoicing and Payment
a) For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified herein, which is attached hereto and made a part of this Agreement.
b) Invoices shall include the Agreement Number and shall be submitted via PDF to [email protected].
2. Budget Contingency Clause
a) It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.
b) If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.
3. Prompt Payment Clause
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.
City of Santa Monica
#JP2001
Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions
CaliforniansForAll Youth Jobs Corps Program
Outcome and Output Reporting
All CaliforniansForAll Youth Jobs Corps Program grantees will be responsible for providing periodic and timely reports on outcomes and outputs associated with the funding received from this program.
Reporting Metrics
Grantees will be required to report the following metrics on a quarterly and annual basis to California Volunteers in a format and method to be specified by California Volunteers. These metrics are subject to change, depending on the California Department of Finance’s review and approval:
• Required by Department of Treasury:
o Number of workers enrolled in sectoral job training programs o Number of workers completing sectoral job training programs o Number of people participating in summer youth employment programs
• Output: Total number of youth employed; number of hours of employment
• Outcome: Percentage of participants who enroll in higher education or gain employment following program end; Number of industries served; Disadvantaged areas served
Additionally, CaliforniaVolunteers requires cities to report the following data, where feasible, on a quarterly and annual basis to CaliforniaVolunteers in a format and method to be specified by California Volunteers. • Number of youth participating in program
• Number of youth employed in each focus area
• Number of youth enrolled in job training/readiness programs • Number of youth completing job training/readiness programs • Number of youth participating in summer program (if applicable) • Average wage and hours worked of participants across program Information/data/member stories as requested for annual report • Does this project serve an economically disadvantaged community? • Number of youth employed in program who were previously unemployed City of Santa Monica
#JP2001
Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions
• Number of youth who complete full program (1 year or summer program) • Percentage of youth employed in program who remain in college or stable employment
• Percentage of youth employed after completion of program • Percentage of youth who report job satisfaction after one year of employment, as reported by a survey
• Percentage of youth who report an interest in a career in public service after one year of employment, as measured by a survey
• Percentage of youth employed in public service after one year of employment
• Job training evaluations
Reporting Deadlines:
Report Reporting Period Partner Reports Due
1 (if applicable) Award Date – December 31, 2021 January 10, 2022 2 January 1 – March 31, 2022 April 8, 2022
3 April 1 – June 30, 2022 July 8, 2022
4 July 1 – September 30, 2022 October 7, 2022
California Volunteers will update this reporting timeline with additional reporting periods, upon receipt of updated reporting timelines established by the federal government for projects leveraging State Fiscal Recovery Funds, as further identified by the California Department of Finance. Reporting metrics may be updated, depending on updated guidance from the California Department of Finance.
Reporting Process:
California Volunteers will be providing a comprehensive reporting template for grantees upon execution of a contract. Additionally, this reporting template and process may be updated during the period of the contract. At the time when the reporting process is updated, California Volunteers will roll out communication regarding this process and provide updates to grantees.
City of Santa Monica
#JP2001
Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions
CaliforniansForAll Youth Jobs Corps Program
Invoicing
This grant is a cost-reimbursement grant. As such, grantees will be required to submit periodic and timely invoices to California Volunteers for expenses already incurred for processing and payment. Grantees have the discretion to invoice monthly or quarterly. However, California Volunteers will not allow invoices for periods in excess of three months due to the need to provide quarterly financial reporting to the California Department of Finance, as well as the federal government, over the use of State Fiscal Recovery Funds (SFRF), federal stimulus funding.
Invoicing Deadlines:
Grantees have the discretion to invoice monthly or quarterly. If monthly, invoices should be submitted by the 15th of the following month. If quarterly, invoices should be submitted with the financial report no later than the due date identified in the financial reporting deadlines below.
Financial Reporting Metrics:
Grantees will be required to report quarterly on expenditures and unliquidated obligations associated with the grant. As such, grantees will be required to provide the following:
• Expenditure Amounts
o Cumulative Expenditures (prior cycles)
o Expenditure Adjustments (+/-) prior cycles
o Expenditures (Current Cycle)
o Total Cumulative Expenditures
• Obligation Amounts
o Remaining Obligation
o Total Cumulative Expenditures
o Total Cumulative Expenditures + Obligation
o Award Amount
• Notes (if applicable)
These metrics are subject to change, depending on the California Department of Finance’s review and approval.
City of Santa Monica
#JP2001
Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions
Financial Reporting Deadlines:
Report Reporting Period Partner Reports Due
1 Award Date – December 31, 2021 January 10, 2022
2 January 1 – March 31, 2022 April 8, 2022
3 April 1 – June 30, 2022 July 8, 2022
4 July 1 – September 30, 2022 October 7, 2022
California Volunteers will update this reporting timeline with additional reporting periods, upon receipt of updated reporting timelines established by the federal government for projects leveraging State Fiscal Recovery Funds, as further identified by the California Department of Finance. Reporting metrics may be updated, depending on updated guidance from the California Department of Finance.
Reporting Process:
California Volunteers will be providing a comprehensive financial reporting template for grantees upon execution of a contract. Additionally, this reporting template and process may be updated during the period of the contract. At the time when the reporting process is updated, California Volunteers will roll out communication regarding this process and provide updates to grantees.
City of Santa Monica
#JP2001
Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions
CaliforniansForAll Youth Jobs Corps Program
State Fiscal Recovery Funds
This program leverages 100% State Fiscal Recovery Funds. Grantees leveraging this funding are required to follow specific terms and conditions, reporting requirements, guidance, etc. associated with these funds. The requirements for the use of these funds are incorporated in their entirety through the inclusion of the links to specific resource pages in this Exhibit (see below). This includes links and attachments referenced on the following pages.
Resources:
• Coronavirus State and Local Fiscal Recovery Funds:
https://home.treasury.gov/policy-issues/coronavirus/assistance-for-statelocal-and-tribal-governments/state-and-local-fiscal-recovery-funds • State Fiscal Recovery Fund: https://www.dof.ca.gov/budget/COVID19/State_Fiscal_Recovery_Fund/ • State Fiscal Recovery Fund Reporting Portal:
https://www.dof.ca.gov/budget/COVID19/State_Fiscal_Recovery_Fund_Reporting_Portal/ Through execution of the contract, grantees agree to follow the rules, guidance, regulations, and terms and conditions as outlined in the above links, as well as any other requirements and policies outlined throughout the exhibits of the executed contract.
City of Santa Monica
#JP2001
Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions
Programmatic and Fiscal Document Retention
In line with State and Federal requirements regarding record retention, grantees are required to maintain all documentation, programmatic and fiscal, pertaining to this contract for a period of five years after the close out the contract and the payment of the final invoice. The grantee is required to maintain books, records, documents, and other evidence pertaining to the reimbursable costs and hold them available for audit and inspection by the State or Federal Government for the five years following the close out of the contract and payment of the final invoice. These retention requirements pertain to all contracts associated with this program, regardless of funding source.