2023 Human
Services Grants
Program
Request for
Proposals
Santa Monica City Council
August 24, 2022
HSGP Overview
Community Engagement
RFP Components
Ongoing Monitoring
RFP Timeline
Staff Recommendations
Agenda
HSGP Overview
Community Engagement
RFP Components
Ongoing Monitoring
RFP Timeline
Staff Recommendations
Presentation Outline
HSGP: Landscape
• Non-profits
currently
funded through
the Human
Services Grants
Program
• Local social
service safety
net
Grant Cycle
July 2015 – June 2023
Details
• $8 million budget
• 19 agencies
• 30,000 residents served
30,000 served annually, with a focus
on underserved, low-income people,
including:
• Youth and Families
• Seniors
• People with Disabilities
• People Experiencing
Homelessness
Current HSGP Portfolio
Student currently
enrolled in Santa
Monica public school
(for school-based
services)
A Santa Monica Program Participant (SMPP) is a(n):
OR
Local Resources for Local Needs
Individual or
household with
permanent
address in
Santa Monica
Santa Monica Safety Net
Santa Monica Safety Net
Marianne
Santa Monica Safety Net
Isidro
Holli & James
Santa Monica Safety Net
Council approved 4-year grants for
the current cycle starting FY 2015-2016
History of Current Grant Cycle
June
2015
Council approved:
2-year extension to redesign
performance measures and
outcomes with community input
History of Current Grant Cycle
January
2019
History of Current Grant Cycle
Council approved:
January
2019
January
2021
2-year extension to redesign
performance measures and
outcomes with community input
Additional 2-year extension in
response to COVID-19
HSGP Overview
Community Engagement
RFP Components
Ongoing Monitoring
RFP Timeline
Staff Recommendations
Presentation Outline
Feedback Cards Over 350 participants & 150 survey responses 27 Community Workshops
2 Town Halls
5 Commission Presentations
2 Online Surveys
Community Outreach
Community Engagement Findings
Transparency Accountability Collaboration
• Low barrier application &
eligibility criteria for
agencies
• Insufficient funding for
HSGP
• Fair allocation of funding
across populations &
issue areas
Response to Draft RFP Components
Feedback from Social Services Commission meetings:
HSGP Overview
Community Engagement
RFP Components
Agency Eligibility
Outcomes
Application Scoring
Ongoing Monitoring
RFP Timeline
Staff Recommendations
Presentation Outline
Agency Eligibility Requirements
Be a non-profit
organization or
hospital/educational
institution with a
governing board
Have a location in
Santa Monica or
provide a planned
service delivery model
to support SMPP
Meet administrative
and fiscal capacity
requirements
HSGP Overview
Community Engagement
RFP Components
Agency Eligibility
Outcomes
Application Scoring
Ongoing Monitoring
RFP Timeline
Staff Recommendations
Presentation Outline
Outcomes…
Outcomes Overview
Assess change in the
lives of participants
and the community
Reflect community
priorities
Inform program
planning and decision
making
Outcomes Framework
Community Impact Areas:
Lifelong Learning, Stability, Health & Wellness
Goals
Intended Impact
Indicators
Measure
Impact
Outcomes Framework
Residents have access
to and succeed in
education and training
Residents are physically,
mentally, and
emotionally healthy
Residents are
socially and
economically secure
Community Impact Areas
Lifelong Learning Stability Health & Wellness
Goals
Goals
Lifelong Learning
• Child care and early
learning access
• Academic transitions from
pre-k through college
• School experience
• Access to adult and
community education
Stability
• Households maintain
stable, quality housing
• Access to interim &
permanent housing
• Economic wellbeing
• Parent/caregiver
support
• Access to affordable
transportation
Health & Wellness
• Behavioral health
• Physical health
• Food security
• Connections between
residents and their
community
Goals
Goals
Health & Wellness
• Food security
• Connections between residents
and their community
Stability
• Households who maintain stable,
quality housing
Goals
Goals
Health & Wellness
• Behavioral health
• Physical health
Stability
• Parent/caregiver support
• Economic wellbeing
Goals
Lifelong Learning
• Child care and early learning
access
Stability
• Economic wellbeing
Goals
Outcome Example
Potential
HSGP Applicant:
Interim housing
program
This program will impact participants' health
and wellness by improving their behavioral
health, as demonstrated by at least 75% of
participants with a mental health diagnosis
showing enhanced coping skills (measured
annually by the Coping Self-Efficacy Scale).
Indicator
75% of participants with a mental
health diagnosis will demonstrate
improved coping skills as measured
by the Coping Self-Efficacy Scale
Community Impact Area
Health and Wellness
Goal
Improve behavioral health
Outcome Example
HSGP Overview
Community Engagement
RFP Components
Agency Eligibility
Outcomes
Application Scoring
Ongoing Monitoring
RFP Timeline
Staff Recommendations
Presentation Outline
City opens solicitation for reviewers (statement of interest form, Attachment I)
Application Review Panel Formation
City opens solicitation for reviewers (statement of interest form, Attachment I)
Application Review Panel Formation
We Are Santa Monica Fund Advisory Board forms selection ad hoc committee
City opens solicitation for reviewers (statement of interest form, Attachment I)
Application Review Panel Formation
We Are Santa Monica Fund Advisory Board forms selection ad hoc committee
Selection ad hoc committee oversees selection of 40-50 subject matter experts for review panel
Review Panel scores proposals
Scoring and Awards
Council makes final funding awards June 2023
Independent facilitator manages proposal evaluation process Program 100
Fiscal 50
Total 150
Application Scoring
Program summary 30
Proposed outcomes 20
Past performance &
organizational capacity 50
PROGRAM TOTAL 100
Program Scoring Components
Program budget 30
Audited financials 10
Historical financial
performance 10
FISCAL TOTAL 50
Fiscal Scoring Components
Balanced Portfolio
HSGP Overview
Community Engagement
RFP Components
Ongoing Monitoring
RFP Timeline
Staff Recommendations
Presentation Outline
Ongoing Monitoring
HSGP Overview
Community Engagement
RFP Components
Ongoing Monitoring
RFP Timeline
Staff Recommendations
Presentation Outline
Fall 2022: Identify review panel and release RFP
Winter 2022/23: Close RFP and begin review process
Spring 2023: Share funding recommendations with City Council May 2023: Include recommended funding awards in budget study session June 2023: Make final funding awards as part of biennial budget adoption July 1, 2023: Begin new funding cycle
RFP Timeline
HSGP Overview
Community Engagement
RFP Components
Ongoing Monitoring
RFP Timeline
Staff Recommendations
Presentation Outline
1. Approve the proposed FY 2023-27 Human Services Grants Program Funding Guidelines (Attachment H)
2. Authorize staff to release a Request for Proposals for the next four-year HSGP funding cycle (FY 2023-27)
Staff Recommendations for Council
Proposed Changes to 2023-27 HSGP RFP
• Expand agency eligibility
• New outcomes framework
• WASMFAB ad hoc to select proposal review panel
• Scoring weighed to value equity, past performance, and best practices (include rubric in RFP)
• No target population receives more than 40% of total
HSGP funding