City of Santa Monica
City Council Meeting
AGENDA
SUE HIMMELRICH
MAYOR
LANA NEGRETE KRISTIN MCCOWAN
COUNCILMEMBER MAYOR PRO TEM
GLEAM DAVIS PHIL BROCK
COUNCILMEMBER COUNCILMEMBER
CHRISTINE PARRA OSCAR DE LA TORRE
COUNCILMEMBER COUNCILMEMBER
DAVID WHITE
CITY MANAGER
DOUGLAS SLOAN
CITY ATTORNEY
DENISE ANDERSON-WARREN
CITY CLERK
STANDARDS OF BEHAVIOR THAT PROMOTE CIVILITY AT ALL PUBLIC MEETINGS:
• Treat everyone courteously; • Give open-minded consideration to all viewpoints; • Listen to others respectfully • Focus on the issues and avoid personalizing debate; • Exercise self-control • Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions
Meetings are broadcast live on CityTV cable channel 16 and on the internet at santamonica.gov. Cable television re-broadcasts air on Thursday and Saturday at 11:30 AM. The agenda will air on CityTV on Saturday and Sunday at 11:00 AM and 6:00 PM, and on Monday and Tuesday at 12:30 PM and 6:00 PM.
City of Santa Monica Generated: 9/13/2022 12:46 PM Page 2
RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS (Resolution No.11427(CCS))
WAYS TO PROVIDE PUBLIC COMMENT
If you are interested in providing public comment at a City Council meeting, there are several ways to participate:
(1) Written public comment. In lieu of oral public comment, the public is strongly encouraged to submit written public comment on agenda items via email to [email protected]. Written public comment submitted before 12:00 pm on the day of the meeting will be available for online viewing. Please note the agenda item number in the subject line of your written comments. (2) Oral public comment. Persons wishing to address the City Council regarding items on the agenda must be present and submit their name and address (optional) to the City Clerk before the public comment section is opened for that item or before the public hearing is opened where one is required by law. Register to speak at the Speaker Kiosk prior to the meeting. Remarks from the public are limited to a total of 6 minutes per City Council meeting, with a maximum of 2 minutes and a minimum of one minute per item. Except for the author of the request, public comment on 12-items are limited to 1 minute. Except on Public Input, speakers appearing at the meeting in person, may donate 2 minutes to another person present in-person at the meeting, who may speak for a total of 4 minutes on that item.
Both the donor of time and the designated speaker must register at the Speaker Kiosk in person together.
Oral public comment from any one individual is limited to a total of 6 minutes per City Council meeting, with a maximum of 2 minutes per agenda item; under some circumstances, Council may change the maximum to 1 minute per agenda item.
ORDER OF BUSINESS (may not be changed except by majority vote of the City Council.)
1. General Public Input
(members of the public may address the City Council
only on items not on the agenda, but within the
subject matter jurisdiction of the City).
2. Public Comment for Closed Session, Special
Agenda, and Consent Calendar Items Only
(Commendations and Proclamations presented).
3. Closed Session.
4. Special Agenda Items (City Manager’s Report,
Presentations, etc.).
5. Consent Calendar (All items considered in one
motion unless removed by a City Councilmember for
discussion. Public comment shall be heard prior
to City Council discussion).
6. Public Comment on remaining Agenda Items
7. Study Session.
8. Continued Items.
9. Administrative Proceedings.
10. Ordinances:
• 1
st Reading
• 2
nd Reading
11. Staff Administrative Item.
12. Public Hearings.
13. Reports of Boards and Commissions.
14. Resolutions.
15. Written Communications (other than
Reports of Commission and Officers).
16. Councilmember Discussion Items.
Agendas and reports are accessible on the City's webpage at smgov.net/council/agendas. They are also available at the City Clerk's Office and in alternate formats upon request. For a free email subscription to the City Council Agendas, please contact the City Clerk’s Office at (310) 458-8211 or [email protected].
Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.
City of Santa Monica Generated: 9/13/2022 12:46 PM Page 3
AGENDAS
CITY OF SANTA MONICA
REGULAR AND SPECIAL JOINT MEETING
CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 250,
TUESDAY, SEPTEMBER 13, 2022
MEETING BEGINS AT 5:30 PM
WAYS TO PROVIDE REMOTE PUBLIC COMMENT:
Written public comment can be submitted via email to [email protected].
Written comments received prior to 12:00 pm on the day of the meeting will be available online. Please note the agenda item number in the subject line of your written comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
1. PUBLIC INPUT
(Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)
1.A. Written Comments
2. PUBLIC INPUT (CLOSED SESSION, SPECIAL AGENDA ITEMS, CONSENT
CALENDAR ONLY)
3. CLOSED SESSIONS
No items
The following is the order of business for items to be heard no earlier than 7:00 p.m.
4. SPECIAL AGENDA ITEMS
4.A. Proclamation: Suicide Prevention Month - Item will be heard at 5:30 P.M., BEFORE the recess
City of Santa Monica Generated: 9/13/2022 12:46 PM Page 4
4.B. Proclamation declaring September 18-24, 2022 as Banned Books Week - Item will be heard at 5:30 P.M., BEFORE the recess
4.C. Proclamation declaring September 2022 as Hispanic Heritage Month - Item will be heard at 5:30 P.M., BEFORE the recess
4.D. City Manager Report - Item will be heard at 7:00 P.M., AFTER the recess
5. CONSENT CALENDAR
(All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)
5.A. Award Network Operation Center and Application Monitoring Contract Recommended Action
Staff recommends that the City Council:
1. Award RFP # 319-A to Mosaic451, LLC for 24x7 Network Operation Center and Application Monitoring for City IT infrastructure operations.
2. Authorize the City Manager to negotiate and execute an agreement with Mosaic451, LLC, in an amount not to exceed $2,010,000 (including 5% contingency) for five (5) years, with one additional five (5)-year renewal option in the amount of $2,345,000, on the same terms and conditions, for a total amount not to exceed $4,355,000 over a ten-year period, with future year funding contingent on Council budget approval.
5.B. Modification of Contract to Provide Fleet Vehicle Maintenance Data Collection and Analytics
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a sixth modification to agreement #9508 in the amount of $323,301 with Trapeze Software Group to furnish, deliver, and install additional Vehicle Data Collectors to replace obsolete equipment at the Department of Transportation’s fueling facility and to allow for automatic collection of vehicle mileage data. This modification would also extend the software maintenance contract of the Enterprise Asset Module (EAM) for tracking maintenance work orders, warehouse inventory management, fueling controls, and maintenance management functions from July 1, 2023, through June 30, 2025. This will result in a thirteen-year amended agreement with a new total amount not to exceed $1,940,320, with future year funding contingent on Council budget approval.
5.C. Adoption of a Resolution accepting the tentative agreements and authorizing the City Manager to negotiate and execute a Memorandum of Understanding with the Administrative Team Associates (ATA)
Recommended Action
Staff recommends that the City Council:
1. Adopt the proposed Resolution (Attachment A) accepting the tentative agreement and authorizing the City Manager to negotiate and execute a City of Santa Monica Generated: 9/13/2022 12:46 PM Page 5 Memorandum of Understanding with the Administrative Team Associates (ATA);
2. Adopt the salary schedule (Attachment B); and
3. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of this report.
5.D. Approval of Professional Services Agreement for Other Post-Employment Benefits (OPEB) valuation services to MacLeod Watts
Recommended Action
Staff recommends that the City Council:
1. Award RFP 318 to MacLeod Watts Inc, a Washington state-based corporation, to provide consulting services in connection with valuing the City’s OPEB liability for use in the City’s financial reporting and calculate the City’s Actuarially Determined Contribution;
2. Authorize the City Manager to negotiate and execute an agreement with MacLeod Watts, in an amount not to exceed $108,010 for eight years.
5.E. Approval of Amended 2021-22 Annual CDBG and HOME Action Plan Incorporating Proposed HOME Investment Partnerships – American Rescue Plan (HOME-ARP) Allocation Plan
Recommended Action
Staff recommends that the City Council:
1. Approve amendment of the 2021-22 Annual CDBG and HOME Action Plan to incorporate the proposed HOME Investment Partnerships – American Rescue Plan (HOME-ARP) Allocation Plan (Attachment A).
2. Authorize the City Manager to submit all documents required to receive the City’s HOME-ARP funds to the U.S. Department of Housing and Urban Development (HUD).
5.F. Award Bid #314 to Initium Health for Development of a Comprehensive Behavioral Health Strategy
Recommended Action
Staff recommends that the City Council:
1. Award Bid #314 to Initium Health for the development of a comprehensive behavioral health strategy; and
2. Authorize the City Manager to negotiate and execute an agreement with Initium Health for two years for a total amount not to exceed $250,000, with future-year funding contingent on Council budget approval.
5.G. Approval of Memorandum of Understanding for the 2022 Open Main Street October Festival and Adoption of a Resolution to Authorize Closure of a Portion of Main Street for the Festival
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a Memorandum of City of Santa Monica Generated: 9/13/2022 12:46 PM Page 6 Understanding with the Main Street Business Improvement Association for the City to co-produce a one-day open streets event called Open Main Street October Fest.
2. Adopt a Resolution authorizing the Community Services Director to close for one-day an approximate half-mile portion of Main Street for the Open Main Street October Fest event so as to comply with the State of California Vehicle Code.
5.H. 2022 Biennial Notice of Review of the City's Conflict of Interest Code Recommended Action
Staff recommends that the City Council, by Motion, receive and file the Fair Political Practices Commission 2022 Local Agency Biennial Notice advising that the city’s Conflict of Interest Code is currently under review.
5.I. AB 361 Findings Regarding Teleconference Meetings
Recommended Action
Staff recommends that Council adopt a resolution making the findings required by AB 361 to continue teleconference meetings of the City Council and City Boards, Commissions, and Task Forces through October 24, 2022.
5.J. Adoption of Resolution Ratifying COVID-19 Emergency Proclamation and Supplements
Recommended Action
Approve resolution ratifying the Executive Order issued by the Director of Emergency Services declaring the existence of a local emergency in the City of Santa Monica and the Supplements to that Order.
5.K. Accept Funding from Southern California Grantmakers for the City Manager David White to participate in a Study Trip on Houston’s Approach to Addressing Homelessness
Recommended Action
Staff recommends that the City Council authorize acceptance of payment from Southern California Grantmakers for the City Manager to travel to Houston, Texas, for a study trip on Houston’s approach to addressing homelessness and determine that the City Manager will make use of the payment to reimburse the City for costs associated with the trip.
5.L. City Council - Special Meeting - Jun 21, 2022 6:00 PM - New Item Received 9/08/2022
6. PUBLIC INPUT (REMAINING AGENDA ITEMS ONLY)
7. STUDY SESSION
. SPECIAL JOINT MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY City of Santa Monica Generated: 9/13/2022 12:46 PM Page 7 . ROLL CALL
7.A. Section 8 Resident Advisory Board Approaches
Recommended Action
Staff recommends that the Housing Authority Board review and comment on the current and alternative approaches to achieving Resident Advisory Board input on the Santa Monica Housing Authority Plans, and direct the City Manager to return to City Council following the November 2022 election with actions necessary to implement direction received from City Council or further discussion regarding the alternatives presented, as warranted.
. ADJOURNMENT OF SPECIAL JOINT MEETING
8. CONTINUED ITEMS
No items
9. ADMINISTRATIVE PROCEEDINGS
No items
10. ORDINANCES
(Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption.)
10.A. Second Reading and Adoption of an Ordinance Amending Santa Monica Municipal Code Chapter 6.112 to add Regulations for Street Performers on Wilshire Boulevard, Arizona Avenue, Santa Monica Boulevard, and Broadway Adjacent to the Third Street Promenade
Recommended Action
Staff recommends that City Council adopt the attached Ordinance.
10.B. Second Reading and Adoption of an Ordinance modifying City Sidewalk Vending to Allow for Stationary Vending with 100-500 Foot Perimeter to Santa Monica Pier by Permitted Vendors
Recommended Action
Staff recommends that City Council adopt the attached Ordinance.
10.C. Second Reading and Adoption of an Ordinance modifying Santa Monica Municipal Code section 3.22 and adding section 3.23 to allow shared mobility services to be provided under a contract agreement with the City Recommended Action
Staff recommends that City Council adopt the attached Ordinance.
10.D. Second Reading and Adoption of an Ordinance amending the City’s Tenant Protection Laws
City of Santa Monica Generated: 9/13/2022 12:46 PM Page 8 Recommended Action
Staff recommends that City Council adopt the attached Ordinance.
10.E. Second Reading and Adoption on an Ordinance to add Section 4.27.080 to the Santa Monica Municipal Code to provide temporary eviction protection for residential tenants in rent-controlled units.
Recommended Action
Staff recommends that City Council adopt the attached Ordinance.
10.F. Second Reading and Adoption of an Ordinance Amending Municipal Code Section 4.65.030
Recommended Action
Staff recommends that City Council adopt the attached Ordinance.
10.G. Second Reading and Adoption of an Ordinance Modifying SMMC 4.12.105 Concerning Amplified Sound in Ocean View Park
Recommended Action
Staff recommends that City Council adopt the attached Ordinance.
10.H. Introduction and First Reading of an Ordinance to Amend SMMC Section
4.08.097 to expand to other locations beyond Main Street and Downtown Recommended Action
Introduce for first reading an Ordinance amending Santa Monica Municipal Code (“SMMC”) Section 4.08.097 to: (1) eliminate its location restrictions and expand enforcement to other areas of the City, including the City’s major transit corridors; and (2) clarify the definition of entrance.
11. STAFF ADMINISTRATIVE ITEMS
No items
12. PUBLIC HEARINGS
No items
13. REPORTS OF BOARDS AND COMMISSIONS
No items
14. RESOLUTIONS
No items
15. WRITTEN COMMUNICATIONS OTHER THAN REPORTS OF COMMISSION AND
OFFICERS
City of Santa Monica Generated: 9/13/2022 12:46 PM Page 9 No items
16. COUNCILMEMBER DISCUSSION ITEMS
16.A. Appointment to one unscheduled vacancy on the Arts Commission for a term ending on 6/30/2022. - New Item Received 9/08/2022
16.B. Recommendation to accept Eve Brosnahan's resignation from the Personnel Board and authorize the City Clerk to publish the vacancy. - New Item Received 9/08/2022
16.C. Request of Councilmembers Brock and McCowan that Council direct staff to explore establishing a large-format digital signage pilot program at Santa Monica Place that supports placemaking and stimulates economic recovery efforts in the Downtown. The pilot program should include: (1) a public art component; (2) community messaging and promotion of Santa Monica; and (3) be supported by a revenue-sharing content opportunity to support community programs and services. - New Item Received 9/08/2022
16.D. Request of Councilmember Brock that the City waive approximately $1,500 in rental fees for the use of the Guest House Veranda Rooms at the Annenberg Beach House on October 22, 2022, to host a meeting of the California Association of Parks and Recreation Commissioners & Board Members - New Item Received 9/08/2022
16.E. Request of Councilmembers Negrete and Brock that the City Council endorse and authorize the City Manager to transmit the attached letter requesting that the Los Angeles County Board of Supervisors support and assist the City of Santa Monica in relocating the Harm Reduction Syringe Services Program from its parks and open spaces to a service rich environment that aligns with the City’s Four Pillar Strategy to address homelessness. The City Manager is also being asked to transmit this letter to candidates for the Los Angeles County Board of Supervisors, Senator Bob Hertzberg and City Councilmember, Lindsey Horvath. - New Item Received 9/08/2022
ADJOURNMENT
Agendas and reports are accessible on the City's webpage at www.smgov.net/council/agendas. They are also available at the City Clerk's Office and in alternate formats upon request. For a free email subscription to the City Council Agendas, please contact the City Clerk’s Office at (310) 458-8211 or [email protected].
Members of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401 or to [email protected]. Written comments received from the public by 2 PM on the day of the City Council meeting will be distributed to the City Council prior to the meeting and posted online.
City Hall and the Council Chamber are wheelchair accessible. If you require any special City of Santa Monica Generated: 9/13/2022 12:46 PM Page 10 disability related accommodations (i.e. sign language interpreting, access to an amplified sound system, etc.), please contact the City Clerk’s Office at (310) 458-8211 or TDD: (310) 917-6626 at least 3 days prior to the scheduled meeting.
Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.
Santa Monica Blue Bus Lines #2, #3, #5, #9 and the EXPO Line serve City Hall. Parking is available on Main Street, on Olympic Drive, and in the Civic Center Parking Structure (validation free).