City Council
Report
City Council Meeting: October 25, 2022
Agenda Item: 5.A
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To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Water Resources Subject: Award a Professional Services Agreement to ADS Corporation for Flow Monitoring & Data Analysis at the City's Two Wastewater Outfalls Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute an agreement with ADS Corporation for sewer flow monitoring for the Public Works Department. This recommended award is made as an exception to the competitive bidding process pursuant to Section 2.24.250 (b) and is for a five-year agreement with a total amount not to exceed $130,000 with future year funding contingent on Council budget approval.
Summary
The City’s Public Works Department – Water Resources Division manages two outfalls within the City as part of the City’s agreement with the City of Los Angeles for the conveyance, treatment, and disposal of wastewater. Sewer monitoring at the two outfalls support accurate billing for wastewater generated within the City that is treated at the City of Los Angeles’ Hyperion Treatment Plant. Staff recommends that ADS Corporation (ADS) be awarded a five-year professional services agreement for this service as an exception to the competitive process.
Discussion
Santa Monica’s two wastewater outfalls, LA-1 and SM-1, are located at the Annenberg Beach House and in front of 3110 Main Street, respectively. The purpose of the outfalls is to measure the difference in strength and flow of the wastewater entering the City 2 of 3
from the City of Los Angeles’ amalgamated system against the flow that is leaving the City to be treated at the City of Los Angeles’ Hyperion Treatment Plant.
ADS has specialized equipment required to access the two outfalls and knowledge of the City’s sanitary sewer system that allows them to measure the wastewater accurately and in the manner required by the City of Los Angeles. ADS’ specialized equipment includes flow monitoring devices and sensor equipment to measure the strength of the wastewater that are unique to ADS and not common to any other manufacturers of similar equipment. These specialized equipment and techniques used by ADS are important for accurately measuring the wastewater flows passing through the established outfalls, as this data is shared with the City of Los Angeles for determining the cost of conveyance and treatment of the City’s wastewater at the City of Los Angeles Hyperion Treatment Plant.
Exception to Competitive Bidding
Staff recommends ADS Corporation to perform sewer monitoring and data analysis as an exception to competitive bidding per Muni Code 2.24.250(b). b. when a good or service is copyrighted, patented or only available from one license holder, including, proprietary goods, original equipment manufacturers and/or exclusive distributors;
Vendor Justification
ADS continues to be the only manufacturer that produces the unique, patented technologies to measure the wastewater flow accurately. In order to maintain control and operating efficiencies of these highly accurate instruments, ADS has developed proprietary techniques, procedures, and software tools for maximizing data accuracy and uptime to meet City of Los Angeles’ requirements.
Financial Impacts and Budget Actions
Staff seeks authority to approve available funding from the Wastewater Fund to award a professional services agreement with ADS Corporation for flow monitoring and data services at the City of Santa Monica’s two wastewater outfalls. Future year funding is contingent on Council budget approval.
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Agreement Request
FY 2022-23
Request Amount
Future Years Amount Department Account # Total Contract Amount
$26,000 $104,000 51500001.552010 $130,000
Prepared By: Chris Aguillon, Water Resources Protection Specialist Approved Forwarded to Council
Attachments:
A. Oaks Initiative - (ADS)