City Council
Report
City Council Meeting: November 15, 2022
Agenda Item: 5.H
1 of 3
To: Mayor and City Council
From: Edward F King, Director, Mobility (DOT)
Subject: Approval of First Modification to Alta Planning and Design Professional Services Agreement for Program Services for the Active Aging-Safe Routes for Seniors Project
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to Professional Services Agreement (PSA) #10949 (CCS) with Alta Planning and Design for the continuation of Program Services for the Active Aging-Safe Routes for Seniors Project for the Department of Transportation. This will result in a one-year amended agreement with a new total amount not to exceed $378,127, with future year funding contingent on Council budget approval.
Summary
Santa Monica’s Department of Transportation (DOT) is undertaking the Active AgingSafe Routes for Seniors program, a grant-funded program to evaluate activities to increase the mobility of older adults. The program was delayed by the pandemic as public health officials started to limit public gatherings and, since the program required interaction with the senior community, it was delayed until restrictions were lifted. This unplanned delay necessitated extending the term of this agreement. The total cost of the contract remains unchanged.
Discussion
The Active Aging-Safe Routes for Seniors program is an implementation effort based on community input received in the process of creating the Santa Monica Pedestrian Action Plan adopted in 2016. Community members identified the need for increased senior mobility to support aging in place. This pilot program seeks to meaningfully impact the 2 of 3
active transportation needs and preferences of older adults, a demographic group that is growing in Santa Monica and the nation. The program pilots activities designed to increase walking, biking, and roadway safety for older adults, including communitybased events, active outings, seminars, and marketing approaches. Subsequently, these efforts will be evaluated to determine their ability to educate, encourage, and support older adults in safely using active transportation for daily needs.
The effort was originally launched just prior to the pandemic and it was determined by health experts that, as the virus impacts seniors at higher rates, seniors should limit public gatherings, and the planned program activities were prohibited. The City program was delayed until it was safe to resume, necessitating additional time to complete the project. The City has resumed in-person activities and now anticipates completing the pilot program activities by November 2023.
Vendor/Consultant Selection
The services of Alta Planning and Design were procured through an RFP process in 2019. Staff reviewed proposals and qualifications from the five consultant teams. The vendor responses were reviewed by a selection panel from the Mobility and Human Services divisions. The selection panel ranked Alta Planning and Design as the bestqualified bidder based on their knowledge and experience working with senior citizens, expertise of key staff on the project team, detailed approach and budget for project implementation, and program development expertise.
Past Council Actions
Meeting Date Description
10/15/19
(attachment A)
Original award of Professional Services Agreement with Alta Planning and Design to provide program services.
Environmental Review
This is not a project for the purpose of CEQA, as it will not result in a direct, or reasonably foreseeable indirect, physical change in the environment. 3 of 3
Financial Impacts and Budget Actions
Staff seeks authority to approve funding from the Miscellaneous Grants and Local Return funds to extend the term of contract 10949 with Alta Planning and Design in order to expend the remaining $378,127 for the Active Aging-Safe Routes for Seniors Project. Future year funding is contingent on Council budget approval.
Contract Modification Request
Agreement #
Current
Authorized
Amount
FY 2022-23 Budget
Modified Request
Amount
Dept/CIP Account # Total Revised
Contract Amount
10949 $0 $378,127 C2007390.689000 ($302,502)
C2707390.689110 ($75,625) $378,127
Prepared By: Peter Dzewaltowski, Transportation Planning Associate Approved Forwarded to Council
Attachments:
A. Active Aging City Council Report 3746, October 15, 2019 (Web Link) B. OAKS INITIATIVE FORM (1) - signed