City Council
Report
City Council Meeting: November 15, 2022
Agenda Item: 5.C
1 of 7
To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Engineering and Street Services
Subject: Award RFP #SP2666 to DRP Engineering, Inc. for the design of Water and Wastewater replacement project
Recommended Action
Staff recommends that the City Council:
1. Award RFP #SP2666 to DRP Engineering, Inc., to provide engineering design services, develop construction documents, and provide engineering support during the construction of the water, wastewater and recycled water main projects for fiscal years 2022-23 through 2026-27 for the Public Works Department.
2. Authorize the City Manager to negotiate and execute an agreement with DRP Engineering, Inc., in an amount not to exceed $1,322,991 (including $120,271 contingency) for two years, with three additional one-year renewal options in the amount of $2,136,503 (including $194,227 Contingency) on the same terms and conditions for a total amount not to exceed $3,459,494 over a 5-year period with future year funding contingent on Council budget approval.
3. Adopt a finding of Categorical Exemption pursuant to Section 15302 (Replacement/Reconstruction), of the California Environmental Quality Act (CEQA) Guidelines. The project consists of replacement or reconstruction of existing water and sewer main facilities where the new replacement will be in the same locations and will have substantially the same purpose as the structures replaced.
Summary
To ensure the delivery of safe, high quality and reliable water supply and wastewater services to the residents and business owners of Santa Monica, the City is required to replace the pipes and the facilities that are approaching the end of their useful lives.
The FY 2022-23 - 2026-27 Water, Non-Potable Water, and Wastewater Main Replacement Project would design approximately 50,000 linear feet of water mains, 2 of 7
39,600 linear feet of wastewater mains, and 5,000 linear feet of recycled water mains over the next five years. Staff recommends DRP Engineering, Inc. to provide engineering design services, develop construction documents, and provide engineering support during the construction phase of the projects for an amount not to exceed $3,459,494 over a five-year period which would be funded by $2,304,558 from Water Fund and $1,154,936 from the Wastewater Fund.
Discussion
The City owns, operates and maintains a 205-mile network of water distribution system and six miles of recycled water mains with pipeline sizes ranging from six to 36 inches.
The City also owns, operates and maintains an extensive sanitary sewer collection system including approximately 154 miles of wastewater pipelines.
Over time the useful life of these pipelines diminish due to age, soil conditions, and corrosion buildups. The City’s replaces an average of approximately 10,000 linear feet of water pipes and replace or rehabilitate 8,000 linear feet of wastewater pipes annually to meet the 100-year replacement cycle recommended by the City Council approved 2018 Updated Sustainable Water Master Plan and 2017 Sanitary Sewer System Master Plan (SSSMP).
The first year of this 5-year project would replace 10,866 linear feet of water mains, replace 6,250 linear feet of wastewater mains, rehabilitate 3,150 linear feet of wastewater mains, and would install 1,800 linear feet of recycled water mains. Tables 1 and 2 show the segments of the water and wastewater main replacements, and Table 3 shows tentative segments for the recycled water mains that would be installed in the first year (FY 2022-23). The segments for future-year construction projects would be determined each year.
Table 1- Water Main Replacement Project - First Year (2022-23) Street Name From To Installed
Year
Length
Feet
10th Street Olympic Blvd. I10 Freeway 1967 520
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11th Street Olympic Blvd. East of Cloverfield 1961 425
Michigan Avenue East of
Cloverfield
1325 feet to the East 1948 1,325
Euclid Court North of
Olympic Blvd.
I10 Freeway 1946 635
Ocean Avenue San Vicente
Blvd.
Adelaide Drive 1960 670
22nd Court Montana
Avenue
Georgina Avenue 1959/1975 3,000
Washington Avenue 17th St. 24th St. 1924 2,676
24th Street Michigan
Avenue
Delaware Avenue
where it intersects with
Frank St.
Unknown 1,425
Euclid Court South of
Olympic Blvd.
Michigan Avenue 1946 190
Total 10,866
Table 2 - Wastewater Main Replacement/Rehabilitation Project - First Year (2022-23) Street Name From To Length
Feet
Wastewater Pipeline Replacement Segments
Maple Street Sewer Maintenance
Hole (SMH) 26-1295 at
Euclid St.
SMH 26-1295A in front of 1129
Maple St.
370
Maple Street SMH 26-1295A SMH 19-959 at 11th St. 330
9 th Court SMH 17-702 at
Michigan Avenue
SMH 17-701at Olympic Blvd 200
Raymond Avenue SMH 19-945 at 7th St. SMH 19-942 at Highland St. 300 Hill Place North SMH 13-533 at 5th St. SMH 13-533A at 4th St. 200 Hill Place North SMH 13-533 at 5th St. SMH 13-532 at 5th St. 200 Hill Place North SMH 13-532 at 5th St. SMH 13-531 at 6th St. 150 5 th Court SMH 13-532 at Hill
Place North
SMH 13-530 at Ocean Park
Place South
200
Raymond Place
North
SMH 13-503 at 4th Court SMH 13-518 at 5th St Easement 350 Raymond Place
North
SMH 13-518 at 5th
Easement
SMH 13-519 at 6th St. 150
Pico Place South SMH 25-1203 E/O 11th
St.
SMH 18-821 W/O 11th St. 100
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Harvard Court SMH 46-2245 at
Broadway
SMH 46-2244 at Colorado
Place North
500
Santa Monica
Place South
SMH-2257 at Harvard
St.
SMH 46-2255 at Yale St. 400
California Place
South
SMH 38-1842 at 24th St. SMH 38-1838 at Chelsea
Avenue
300
24th Court SMH 38-1840 at
California Place South
SMH 38-1841 at Wilshire Place
North
400
Washington Place
South
SMH 38-1814 at 24th St. SMH 38-1819 at Chelsea
Avenue
300
24th Court SMH 38-1818 at
Washington Place South
SMH 38-1817 at California
Place North
400
California Place
South
SMH 38-1845 at 23rd St. SMH 38-1843 at 24th St. 300
23rd Court SMH 38-1844 at
California Place South
SMH 38-1846 at Wilshire Place
North
400
California Place
South
SMH 38-1852 at 22nd
St.
SMH 38-1854 at 23rd St. 300
22nd Court SMH 38-1853 at
California Place South
SMH 38-1848 at Wilshire Place
North
400
Total 6,250
Wastewater Pipeline Rehabilitation Segments
Franklin Court SMH 51-2422 at Santa
Monica Place North
SMH 51-2419 at Arizona
Avenue
500
Chelsea Avenue SMH 38-1873 at
Chelsea Place
SMH at Arizona Avenue 350
24th Court SMH 45-2199 at
Washington Place North
SMH 44-2127 at Montana
Place
950
Georgina Place
North
SMH 8-155 at 4th St. SMH 14-576 at 7th St. 1,350
Total 3,150
Table 3 - Recycled Water Main Expansion Project - First Year (2022-23) Street Name From To Installed
Year
Length
Feet
Pico Blvd. 17th St. 16th St. New 500
16th Street Pico Blvd.. Pearl St. New 1300
Total 1,800
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Consultant Selection
On June 2, 2022, the City issued a Request for Proposal (RFP) to obtain engineering design services for water, recycled water, and wastewater mains replacement for five years from FY2022-23 through FY2026-27. A selection committee consisting of staff from the Engineering & Streets Services Division and the Water Resources Division reviewed the proposals and selected the top three firms to participate in the next round of the selection process. On August 18, 2022, staff interviewed the top three consulting firms and subsequently selected DRP Engineering, Inc. to provide the engineering design services for the project.
Bidder Recommendation
Best Qualified Person/Firm DRP Engineering, Inc.
Evaluation Criteria Training/credentials/experience, competence/skill, capacity/ability to perform services promptly, sufficiency of financial/other resources, character/reputation, ability to provide future services as needed and price.
Municipal Code SMMC 2.24.190
Proposals Received
Cannon Corporation SA Associates
Onward Engineering CWE Inc.
DRP Engineering
RFP Data
Posted On Posted On Advertised in (City
Charter & SMMC)
Vendors
Downloaded
Date Publicly
Opened
06/02/2022 City’s Online
Bidding Site
Santa Monica
Daily Press
41 06/30/2022
Justification to Award
The proposals were reviewed by a selection panel consisting of staff from the Engineering & Streets Services and Water Resources Divisions. The proposal evaluations were based on project understanding/workplan, previous experience, references, ability to deliver, quality of product, cost, and compliance with City requirements. Staff then interviewed three shortlisted firms. Based on the evaluation criteria and criteria in SMMC 2.24.190, staff recommends DRP Engineering, Inc., as the best qualified firm to prepare the Water, Non-Potable Water and Wastewater Main 6 of 7
Replacement Project based on their extensive and prior experience in developing similar projects for other California municipalities and agencies including City of Anaheim, City of Long Beach, Suburban Water System, and Liberty Utilities.
Past Council Actions
Meeting Date Description
9/26/2017
(Attachment A)
Approval of Sanitary Sewer System Master Plan (SSSMP)
11/27/2018
(Attachment B)
Updated Sustainable Water Master Plans and Pathway to Water Self-Sufficiency
Environmental Review
Staff has performed a preliminary environmental assessment of a portion of this project, which would replace water and wastewater mains and has determined that it falls within the Categorical Exemption set forth in 15302 of the CEQA Guidelines which exempts replacement or reconstruction of existing structures and facilities where the new structure will be located in the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced because this project would replace and rehabilitate existing water mains and wastewater mains.
Furthermore, Staff has determined that none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, section 15300.2 apply to this project.
Specific details regarding the design, layout, size, and location for installation of new recycled mains are not available and would be determined as part of this design contract. Once details regarding these segments are finalized and determined, Staff would perform the necessary environmental review in compliance with CEQA.
Environmental documentation pursuant to CEQA would be prepared and completed prior to, or in conjunction of the approval of the installation of new mains.
Financial Impacts and Budget Actions
Staff seeks authority to approve available funding from Water and Wastewater Funds to award a 5-year design contract to DRP Engineering, Inc. for design and construction 7 of 7
engineering support services for the FY 2022-23 through 2026-27 Water, Non-Potable Water and Wastewater Main Replacement Project. Future year funding is contingent on Council budget approval.
FY 2022-23 Amount Future years amount CIP Account # Total Contract Amount $188,208 $303,922 C5004870.689000 $492,130
$692,647 $1,119,781 C5004840.689000 $1,812,428
$442,136 $712,800 C5104860.689000 $1,154,936
$1,322,991 $2,136,503 Total $3,459,494
Prepared By: Tom Shahbazi, Civil Engineer
Approved Forwarded to Council
Attachments:
A. Sustainable Water Master Plan Update and Pathway to Water Self-Sufficiency B. Sanitary Sewer System Master Plan
C. OaksInitiative-wEx _DRP