UNISERVE_Contract_10534 — Santa Monica City Council, November 15, 2022

CONTRACT COVERSHEET

ATTACH TO ALL CONTRACTS RECEIVED

ANTA MONICA
Submit 3 contract originals: 1) consultant/contractor; 2) originating department; and 3) City Çlerk ATTORNEY'S OFFICE Snta Senten Before delivery to CAO, contract must be reviewed by Contracts Coordinator and Department D placed on the correct signature lines, and ensure the City Attorney, City Manager and Q0ZNON raesA scorrecti Contract Approval Routing Order Reviewed by Signed Date Contracts Coordinator John Barry
10/51/17
2 Department Director
Susan Cline 11.2117
3 City Attorney's Office Isabel Birructa (CAO starr)

12.617
4 Contractor/Consultant (City staff)
LouIs LINT 12.14-17
5 City Manager's Office
" (EMO staff) 12.417
City Clerk's Office (OCO staff)
Section Completed by Deparment
Date:

10.23.2017 From: Yvonne Yeung Department: Public Works Ext: 8552 Contractor/Consultant Name:

UNISERVE Facilities Services Corp. J# 300758
Purpose of contract/scope of services: Why the City is entering into this contract; what project the services are related to, if the contract was approved by council and if funding is available. (If more space is needed, altach separate pago.) Custodial contract services for various City locations
Approved by Council on 9.12.2017 (Item 3C)
Funds of $1,488,016 are available in the FY 2017-18 budget in various departments Future year funding is contingent on Council budget approval Indel Calmet $1,188,016 plus all Y-are yet mement = 7,713,321 Competitive process followed? • YES - Bid or RFP #:
[NO - This is an Exception to the
Competitive Process. (includo completed
Exception to the Competitive Process Form)
Staff member to contact once agreement is signed: Yvonne Yeung Ext:
8552
Project Manager: Louis Lind Ext:
2614
monate datingenic, 7. At see l tal his gerand Contract Amount:
contract Term:

Renewal Option(s); 4 - Iya remele
Account(s) to Encumber and Amounts) Various Tobe servicedes BPO (11 Section Completed by Contracts Coordinator
Authorization: L CMO Only 1 Council / CMO contract Number (Date approved by Council): 9-12-11 10<34
Purchasing Requirements Met/Contract Checklist Attached: Supplemental Forms Completed/Attached:
•Yes 1
nsurance Requirements_Met/Approval Attached:-
L Yes Burias i so Required:. •No
X Yes
4 Tobe seniced As A Blanket finchise orde
For questions regarding: Contact: Extension:

Required Forms Primary:
5817
John Barry, Contracts Coordinator
8242
Araceli Esparza, Purchasing Services Manager
Business Licenses
Business License Office 8745
Insurance Primary:
4907
Deb Hossli, Risk Manager
8910
Michael Spenelli, Risk Management Analyst
City Attorney Approval as to Form
Elsa Kapsinow, Executive Assistant to the City 8330
Attorney
City Manager Approval / Notarization
Sandra Santiago, Executive Administrator to the 8301
City Manager
City Clerk Attestation
Vernice Hankins, Staff Assistant III 8211

CONTRACT CHECKLIST
Shin Monten
The Contracts Coordinator has determined the following requirements must be met for Public Works - Facilities Maintenance (insert division name) request to procure the following service:

Section 1: Soliciting Proposals
Informal Proposals Required
Professional Services: less than $80,000
0 Contractual Services: $10,000 to $175,000
Formal Request for Proposal and City Council authorization required • Professional Services: greater than $80,000
> Contractual Services: greater than $175,000
Exception to Competitive Process- Contact Purchasing Services Manager Complete Exception to Competitive Process Request Form
Attach Exception to Competitive Process Form approved by Department Director/Purchasing Manager/City Manager
• Other or N/A
Section 2: Supplemental Forms Required
Giu file
Coversheet W9 Form • Living Wage Certification • Oaks Initiative Disclosure (new vendor) (if over $54,200, renewed annually) | (if over $25k, renewed annually) A Busingss jicange • City Council Staff Report (if applicable) 9-12-17
Section 3: Contract Type (Templates are available on e-desk except for Custom Agreements) • Professional Services Agreement
• Contractual Services Agreement X1
Modification to Professional Services Agreement / Modification to Contractual Services Agreement Prevailing Wages Agreement
Construction Contract / Construction Management Agreement Software License and/or Software Maintenance and Support Agreement CCS Instructors Agreement
Grant Agreement
Custom Agreement
Exercising Renewal Options - Renewal Letter
Other:

Section 4: Insurance Requirements
• Professional Services Insurance Requirements - Template 1 (requires professional liability insurance) Contractual Services Insurance Requirements Template 13) Professional Services Insurance Requirements - Template 2 (omits professional liability insurance) Prevailing Wage insurance Requirements Template
Risk Mgmt. Confirmation (for Modifications and Renewal Letters ONLY)-Original Requirements met Custom Insurance Requirements
Attach approval rom Risk Manager Risk eur Attited a
Section 5: Contract Authorization/Execution Process
• City Manager approval required
Professional Services: less than $80,000 including renewals and contingency Contractual Services: $10,000 to $175,000
1 City Manager and City Council approval (staff report required) Professional Services: greater than $80,000
Contractual Services: greater than $175,000
Date, 31(7

City Council
City of Report
Santa Moniea
City Council Meeting: September 12, 2017
Agenda Item:

To: Mayor and City Council
From: Susan Cline, Director, Public Works, Facilites Maintenance Subject: Contract Award for Citywide Custodial Services Recommended Action
Staff recommends that the City Council:

1. Award Bid #4272 to UNISERVE Facilities Services Corp., a California-based company, for custodial services for various City locations, as required by the Custodial Services Section; and

2. Authorize the City Manager to negotiate and execute an agreement with UNISERVE Facilities Services Corp. in an amount not to exceed $1,488,016 (including a 20% contingency) for one year, with four additional one-year renewal options for a total amount not to exceed $7,713,321 over a five-year period, with future year funding contingent on Council budget approval.

Executive Summary
Staff recommends an agreement with UNISERVE Facilities Services Corp. to provide custodial services for various locations in the City in an amount not to exceed $1,488,016 for one year with four additional one-year options for a total amount not to exceed $7,713,321. The contract award would ensure continuity of custodial services, Living Wage and health insurance for all eligible contract employees, and no displacement of any permanent City custodians.

Background
Historically, the City has adopted a hybrid service model of utilizing in-house and contract custodial services to clean various City-owned and City-leased locations in order to minimize service interruptions at busy locations and maximize workforce flexibility at sites with dynamic, seasonal demands. In addition to regular cleaning services such as vacuuming and emptying trash, the City also contracts out specialty cleaning services, including window cleaning, carpet cleaning, floor cleaning, and upholstery cleaning.
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On November 25, 2014 (Attachment A), Council awarded a contract to Lee's Maintenance Services to provide custodial services at various City facilities for an initial six-month period, pending the outcome of a citywide contract study, with five one-year renewal options for a total amount not to exceed $7,570,582 over a five-and-a-half-year period. The current contract, with all options to extend, runs through June 30, 2020.

On January 13, 2015 (Attachment B), staff presented to Council a Contract and As- Needed Staffing Review: Policy, Practice, & Recommendations report. Council approved contracted staff for custodial services as part of the comprehensive report; custodial services have not changed substantially since that analysis.

Discussion
Currently, the City employs 55 permanent in-house custodians to provide cleaning services for City facilities that have stable demand of long stretches of hours, such as the Annenberg Beach House, City Hall, public libraries, public parks, the Santa Monica Pier, and the Santa Monica Swim Center.

The City also augments service by utilizing contract custodial staff at the Arcadia Water Treatment Plant, City TV, City Yards, Civic Auditorium administrative offices, Public Safety Facility, Santa Monica Airport, Santa Monica Animal Shelter, Santa Monica Pier and Police Substations on the Pier, as well as leased offices located at 1437 4'h Street, 1717 4th Street, 1730 4'h Street, 1660 7* Street, and 1901 Main Street. Some of the contract locations require consistent but limited number of service hours, where other sites, such as the Pier, require year-round in-house and contract staffing as well as additional contract staffing during peak seasons. Lee's Maintenance Services (Lee's) has been providing custodial services at the above contract sites since 2014.

Affordable Care Act
Signed into law in March 2010, the Affordable Care Act, or ACA, is a federal mandate that requires employers with at least 50 full-time equivalent employees to offer "affordable, minimum value health coverage" to their full-time employees. When Lee's 2 of 6
first started providing custodial services to the City, no federal guidelines existed for small businesses to comply with the ACA.

Subsequently, the federal government released further ACA compliance instructions, and Lee's began providing health insurance to its qualified custodians in March 2016.

The City agreed to reimburse Lee's for the health insurance costs of its eligible custodians assigned full-time to City job sites using the contract's contingency fund to cover the additional expenses. At the time of this report, $81,833 has been expended on ACA payments.

While Lee's has been providing satisfactory services to the City and the current contract provides renewal options through June 2020, staff decided it would be prudent to evaluate custodial services options available in the current marketplace by going out to bid. The new formal bid requires that ACA and other mandated costs, including the City's Living Wage, be included in an all-inclusive hourly rate cost proposal in order to simplify the administrative aspects of managing the contract.

Vendor Selection
In March 2017, the City published Notices Inviting Bids to provide custodial services for various City locations, as required by the Custodial Services Section, in accordance with City specifications. The bid was posted on the City's online bidding site, Planet Bids, and notices were advertised in the Santa Monica Daily Press in accordance with City Charter and Municipal Code provisions. A total of 52 vendors downloaded the bids.

Seven bids were received and publicly opened on April 17, 2017, per Attachment C:

Company First Year Regular Service
Coastal Building Services $1,146,914
Executive Suite Services, Inc. $1,398,875
Huffman & Downs Maintenance $1,165,145
Lee's Maintenance Services, Inc. $1,254,927
Professional Building Maintenance $1,289,911
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:

Servicon System, Inc. $1,145,569
UNISERVE Facilities Services Corporation $1,131,464
Bids were evaluated based on the criteria in SMMC 2.24.072, including price, quality of service, experience, capacity, and reputation & judgment. Based on these criteria, UNISERVE Facilities Services Corp., the lowest bidder, is recommended as the best bidder. In addition to being the lowest bidder, UNISERVE has demonstrated superb industry experience and capacity as well as a strong commitment to employee training, service quality assurance, and established professional practices.

Founded in 1966, UNISERVE has been delivering custodial services to Fortune 1000 companies, airports, museums, and government entities for over five decades. The company has large, long-term custodial accounts, which includes FedEx, the Getty Center, the Getty Villa, and the City of Los Angeles. Specifically, the City of Los Angeles provided an excellent reference and attested to the company's capability to handle a wide variety of job sites that are similar to those in the City of Santa Monica.

Additionally, the company provides ACA health insurance and the City's current Living Wage of $15.87 per hour (adjusted annually per the Consumer Price Index) to all of its employees assigned to City sites. Finally, although not a bid requirement, UNISERVE's proposal to provide a 100% dedicated account manager for the City illustrates the company's commitment to customer care and quality assurance.

Based on these criteria, staff recommends that Council award bid #4272 to UNISERVE Facilities Services Corp. for custodial services at various City locations for a five-year amount not to exceed $7,713,321. The first contract year and first renewal option have a not-to-exceed amount of $1,488,016 per year. The subsequent three renewal options are subject to an increase based on the City's Living Wage Ordinance.

Service Continuity and Sustainability
There will be no interruption of service during the transition period. Lee's will continue to provide custodial services at all contract locations on a month-to-month basis with a 30- 4 of 6
day termination notice until the new contract with UNISERVE is in place. UNISERVE will comply with the California Displaced Janitor Opportunity Act and the City's requirement to retain existing custodians employed by the previous contractor to ensure continuity in employment and service level. UNISERVE will continue to use environmentally sensitive, low toxicity cleaning products that are supplied by the City and pre-approved by Risk Management and the Office of Sustainability and Environment to ensure the health of staff, the public, and the environment.

Alternative
If the City were to provide the same level of custodial services using in-house personnel, staff estimates a cost difference of $3.65 million, or 56% more, in staffing costs alone over the course of five years compared with utilizing services from UNISERVE (Attachment D). Bringing custodial services in-house for the contract locations would incur additional salaries and benefits of $1.96 million in the first year (plus potential cost of living and benefit premium increases for subsequent years) and the hiring of an additional 22.4 FTE Custodians and 2 FTE Custodial Supervisors. This does not include significant initial investment for vehicles, tenant improvement for additional office spaces, office equipment, cleaning equipment, and uniform purchases, as well as ongoing expenses in City overhead, training, overtime incurred by backfilling vacation and sick leaves, and maintenance/replacement of vehicles, equipment, and supplies.

In addition to the fiscal impact, changing the current service model and creating additional permanent positions at this time would have a negative operational impact by:

A) reducing workforce flexibility at locations where service demand is seasonal, such as the Santa Monica Pier and the additional service level required during the popular Twilight Concert Series every summer; B) limiting the City's options to redefine or adjust service levels when City staff currently working in leased office spaces move into the new City Services Building in the foreseeable future; and C) increasing administrative complications and the span of supervision for the Custodial Services Section, including recruitment, staff training, performance evaluations, disciplinary actions, and workers' compensation risk.
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Financial Impacts and Budget Actions
The contract to be awarded to UNISERVE Facilities Services Corp. is for an amount not to exceed $7,713,321. Funds of $1,488,016 are available in the FY 2017-18 budget in various departments. The contract will be charged to various accounts as needed (Attachment E). Future year funding is contingent on Council budget approval.

Prepared By: Yvonne Yeung, Senior Administrative Analyst Approvec Forwarded to Council
ick Cor
Susan Cline, Director 7/28/2017 Rick Cole, City Manager 7/30/2017 Attachments:

A. November 25, 2014 Staff Report
B. January 13, 2015 Staff Report
C. Bid #4272 Summary
D. In-House vs. Contract Cost Analysis
E. Contract Budget
F. Oaks Initiative Disclosure Form - UNISERVE
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6/25/2017 Award Custodial Services Contract for Various City Facilities - City of Santa Monica City Council Report
City Council Meeting: November 25, 2014
Agenda Item: 3-l
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Award Custodial Services Contract for Various City Facilities Recommended Action
Staff recommends that the City Council:

1. Award Bid #4150 to Lee's Maintenance Services, Inc., a California-based company to provide custodial cleaning services at various City facilities in an amount not to exceed $7,570,582.

2. Authorize the City Manager to negotiate and execute a contractual services agreement with Lee's Maintenance Service, Inc., a California-based company, in an amount not to exceed $658,494 for custodial cleaning at the Public Safety Facility, the Civic Center, and City offices at various locations for FY 2014-15 (including optional quarterly services and 20% contingency), with five additional one-year renewal options in a cumulative amount of $6,912,088, for a total amount not to exceed $7,570,582 over a five year and six month period, with future renewals and funding contingent on Council budget approval and with a 30-day termination clause. Lee's Maintenance Service's contract amount for FY 2015-16, the first full year of service, if authorized by Council, would be in an amount not to exceed $1,343,475.

3. Authorize the budget changes as outlined in the Financial Impacts and Budget Actions section of this report.

Executive Summary
Custodial contract services are currently provided by six contractors for various locations via a combination of contracts and service agreements. Some service agreements expired on June 30, a to con an ene 2014. Staff was authorized to continue services on a month to month basis while the formal bid process was completed. The contractual services agreement for the Public Safety Facility, the Santa Monica Pier, the Animal Shelter and the 1730 4* Street locations expires on December 31, 2014. In order to ensure uninterrupted services until a policy decision on contracting services is made, staff recommends Lee's Maintenance Services, Inc. to provide custodial contract services at the Santa Monica Pier, the Public Safety Facility, the Civic Center, and City offices at various locations in an amount not to exceed $658,494 for FY 2014-15, with five additional one-year renewal options in a cumulative amount of $6,912,088, for a total cost not to exceed $7,570,582. The contract would include a 30-day termination clause should the City decide to bring services in-house. Award of this bid would not displace any temporary or permanent City employees as all locations are currently serviced by contract personnel.

Background
On August 12, 2014, Council authorized a contractual services agreement with United Maintenance Company in an amount not to exceed $266,038 to provide interim custodial services at the Public Safety Facility, Santa Monica Pier, Animal Shelter and 1730 4th Street location on a month-to-month https://www.smgov.net/departments/council/agendas/2014/20141125/s2014112503-1.htm 1/3 6/25/2017 Award Custodial Services Contract for Various City Facilities - City of Santa Monica basis through December 31, 2014, or until a formal contract is awarded and the contractor is ready to start operations, whichever comes first.

On August 26, 2014, Council did not approve contracts for custodial services at various City facilities and directed staff to return to Council to have a policy discussion about contractual services. A citywide contractual services study is currently underway; staff will present the results of the study to City Council at the January 13, 2015 meeting.

Discussion
A combination of in-house and custodial contract cleaning services has historically been used to clean City-owned and City-leased locations. Locations with seasonal demands and leased office spaces are currently being contracted out, whereas park restrooms, community centers, City Hall and libraries are maintained in-house.

Vendor Selection
On April 30, 2014, the City published Bid #4150 for custodial services at the Public Safety Facility, Santa Monica State Beach, Civic Center, City offices at various locations, and Santa Monica State Beach. The bid was posted on the City's online bidding website and notices were advertised in the Santa Monica Daily Press in accordance with City Charter and Municipal Code provisions. Fifteen bids were received and publicly opened on June 2, 2014 per Attachment A.

Bids were evaluated on price for each contract site, current municipal experience, qualifications, references and compliance with City specifications. On July 1 and July 2, 2014 staff interviewed six companies. Staff recommends Lee's Maintenance Services as the best bidder for custodial services at the Santa Monica Pier, the Public Safety Facility, the Civic Center, and City offices at various locations based on cost, understanding of scope of work required, municipal experience, ability to ensure proper staffing levels, and reporting tools used to ensure quality performance. Reference agencies reported the contractor's work was completed in a timely manner while maintaining consistent quality.

The City's intent was to award Bid #4150 to Executive Suite Services, Inc. for contractual services at the Santa Monica Pier and to Lee's Maintenance Services, Inc. for the remaining contract locations.

As of November 4, 2014, Executive Suite Services withdrew its bid and informed the City of errors in its proposed pricing. Per bid instructions, bid submittal may be withdrawn by written request after ninety (90) days from the day of opening. The bid closed on June 2, 2014 at 3 p.m. The vendor has the legal right to withdraw its bid.

Award of this bid would not displace any temporary or permanent employees as all locations are currently being serviced by contract personnel. The option for custodial services at the Santa Monica State Beach is not included in the award of this bid as directed by Council on August 26, 2014. https://www.smgov.net/departments/council/agendas/2014/20141125/s2014112503-l.htm 213 • 6/25/2017 Award Custodial Services Contract for Various City Facilities - City of Santa Monica Pending the results of a citywide contractual services study, staff recommends awarding a six-month contract with renewal options to Lee's Maintenance Services to provide custodial services at various City facilities. The City would have the option of terminating portions of the contract by an amendment, or terminating the entire contract with a 30-day written notice to the contractor. If Council decides to bring these services in-house, staff will require additional time to undertake the employee hiring process, acquire the equipment and vehicles to support in-house operations, and lease space to house operations and equipment.

Financial Impacts & Budget Actions
The contract to be awarded to Lee's Maintenance Service, Inc. is for an amount not to exceed $658,494 (including optional quarterly services and a 20% contingency) for custodial cleaning services at the Santa Monica Pier, the Public Safety Facility, Office Buildings, and the Civic Center for FY 2014-15. The contract amounts would be charged to various accounts. Award of the contract requires an additional appropriation of $72,316 from the Pier fund balance to account 30455.555010.

All other funds are available in the FY 2014-15 budget within department operating budgets, and would be encumbered as needed. Budget authority for subsequent budget years will be requested in each budget for Council approval. Future contract renewals and funding is contingent upon Council approval and budget adoption.

Prepared by: Sybille Moen, Senior Administrative Analyst Approved: Forwarded to Council:

Martin Pastucha Rod Gould
Director of Public Works City Manager
Attachments:

A- Estimated Annual Contract Costs
B - Bid Summary
https://www.smgov.net/departments/council/agendas/2014/20141125/s2014112503-l.htm 3/3 :
6/25/2017 Contract and As-Needed and Staffing - City of Santa Monica City Council Report
Santa Monica
City Council Meeting: January 13, 2015
Agenda Item: 8-C
To: Mayor and City Council
From: Gigi Decavalles-Hughes, Director of Finance
Subject: Contract and As-Needed and Staffing Review Report Recommended Action
Staff recommends that the City Council:
1) Review and comment on the attached As-Needed and Contracting Staffing Review (Report) and direct staff regarding prioritization of converting as-needed hours to permanent positions and a phased process to bring contracted services in-house; 2) Adopt the Policy Guiding Decisions to Hire Contracted or As-Needed Staff for Non- Professional Services, Attachment D to the Report.

Executive Summary
This staff report summarizes findings of the Contract and As-Needed Staffing Review: Policy, Practice, Recommendations report prepared by City staff at Council's direction. The report, included as Attachment A, examines when various types of staffing are used to provide services, what it would entail to convert as-needed and contract staffing to in-house permanent staffing, and includes a number of recommendations to convert certain as-needed and contract positions to in-house permanent positions. The report also presents a policy to guide City service provision practices moving forward.

Background
On August 26, 2014, Council requested that City staff perform a comprehensive study of the City's contractual services, including an evaluation of the number of contracted employees and as-needed staff currently performing services for the City, and options to convert these jobs into permanent full time City positions. This study follows two previous reports to Council, in January 2007 and January 2009, in which staff presented an overview of the City's contracting practices and recommended specific criteria to serve as the basis for contracting. On both occasions, Council agreed with the criteria to be used in making decisions about contracting for services.

Discussion
Between September and December 2014, staff researched best practices and gathered internal information on the City's contracting and as-needed staffing practices. For internal information, all City departments provided information on 1) all as-needed staffing and 2) all contractual services over https://www.smgov.net/departments/council/agendas/2015/20150113/s2015011308-C.htm 1/5 6125/2017 Contract and As-Needed and Staffing - City of Santa Monica $100,000 annually. Staff asked departments to identify the current status (what as-needed staff and contractual services the department uses and why), and what it would take to perform the service differently: with in-house staff, or with permanent versus as-needed staffing. Finally, staff asked departments to recommend any changes to current service provision methodology. Finance and other department staff reviewed this information and identified associated costs.

Report conclusions indicate that staff has continued to limit the use of contracted staff to those services meeting the established criteria, that the City also uses certain criteria when making the determination to use as-needed staff, and that the City provides competitive remuneration and strong protections for in-house and contracted staff.

The Report recommends converting approximately 55,000 as-needed hours to 25.65 new permanent full time equivalent positions, and bringing services related to five current contracts in-house, which would add 6.0 FTE to permanent staffing. These are areas in which staff tested current service provision against criteria, and the result indicated a need for change. The Report recommends maintaining remaining as-needed staff and contracted services in their current state, based on criteria identified in the study and staff analysis.

The Report concludes with a recommended policy to guide non-professional service delivery decisions, built on the criteria identified in the study. This policy would provide consistent guidelines for managers and would reflect Council direction and community values. Its adoption would reinforce the City's commitment to fair treatment, transparency, and responsible use of resources.

The following is a summary of the findings:

As-needed. Staff reviewed all possible as-needed conversions, and analyzed each position against . criteria for appropriate as-needed use, listed below:
• Fluctuating or Inconsistent Demand
• Seasonal Work
• Limited Daily Hours
• Fill Vacancies
• Pilot or Limited Term Program
• Unbudgeted Additional Service
Staff found that 47 percent of the total identified as-needed hours did not fit these criteria. Staff recommends converting these hours to 25.65 full time equivalent staff or 30 positions: 14.0 full time and 16.0 part time. This change would impact 40-50 current as-needed employees filling these hours. The recommended positions represent areas in which increasing and consistent operational need makes permanent positions a better staffing choice. These include customer service for recreational programs, parking meter collections, maintenance work in City buildings and the Pier, and https://www.smgov.net/departments/council/agendas/2015/20150113/s2015011308-C.htm 2/5 :
6/25/2017 Contract and As-Needed and Staffing - City of Santa Monica custodial work on the Beach. Staff estimates the net cost of these conversions at $1.0 million, of .. • which $0.3 million is in the General Fund.

Contracts. City staff follows the informal guidelines and criteria identified in the 2007 and 2009 review, and refined for clarity in the current study.
• Workforce Flexibility
• Specialized / Technical expertise
• Space Requirements
• Capital/ Equipment Requirements
• Risk
• Proprietary Control
• Short term / Pilot
The City has 43 contracts over $100,000 annually, for a total of $23.9 million, or approximately 5 percent of the City's FY 2014-15 operating budget; the same percentage as in the 2007 / 2009 reports. Staff estimates the net cost of providing all services in-house at $69.4 million. This cost includes a 371.7 FTE or 19 percent increase in the City's permanent work force, and an approximately 90,000 square foot increase in space to house new staff, vehicles, and other equipment.

Based on a detailed review of each contract with these criteria, staff recommends converting five contracts providing general maintenance and repair, including bus facilities maintenance, city heating, ventilation and air conditioning (HVAC) installations and repairs, painting services, graffiti removal, and plan check and tree inspection services to in-house services. Staff estimates a one-time $0.8 million cost, with an ongoing $0.3 million cost above the current contract amounts for these conversions, of which $0.5 million one-time and $0.1 million ongoing is in the General Fund.

Conversions would include 6.0 new full time equivalent positions.

Remaining contracts definitively meet criteria for contracted service. Each contract meets one or more of the established criteria, while the eight largest contracts - which make up approximately 70 percent of the total dollar value - meet two to four of the criteria. The Report presents detailed analysis for each of these contracts, and identifies criteria for contracts with lower annual amounts.

Policy. The recommended policy institutionalizes the contracted service and as-needed staff use criteria presented in the study. These are critical to ensuring that the City maintains its current practices, and that staff continues to provide City staff opportunities for delivering services if they can do so effectively. A policy would reinforce current practice, and would clearly state Council priorities and community values to current and potential City staff, contractors, and the community. Future staff reports recommending contractual services or as-needed changes would include an analysis of the need based on the policy to be adopted
https://www.smgov.net/departments/council/agendas/2015/20150113/s2015011308-C.htm 3/5 6/25/2017
Contract and As-Needed and Staffing - City of Santa Monica Implementation / Phasing. Staff recommends converting certain as-needed hours to permanent positions, and bringing currently contracted services in-house. Implementing changes simultaneously and within a short period of time would increase the City's overall budget by $1.8 million in year one ($0.8 million General Fund; $1.0 million other funds). The changes would also increase permanent staff by 31.7 FTE (10.5 FTE General Fund; 21.2 FTE positions in all other funds). Ongoing, the changes represent a $1.4 million increase ($0.5 million General Fund; $0.9 million other funds). Staff recommends a three-year process in phases to implement recommended changes:

Phase I: Policy Adoption and Direction on Conversions (January 13 Council Meeting).

Council adopts recommended policy and prioritizes as-needed conversion proposals.

Phase Il: Partial as-needed conversion (Five-Year Forecast / Midyear Budget) Based on Council direction, staff would create positions as directed and begin recruitment.

Phase III: Contracted services and remaining as-needed conversion (FY 2015-17 Biennial Budget). Staff would incorporate additional resource requests, including vehicle, space, and staffing, in department biennial budget request. Council would consider these in the context of the new budget and updated financial forecast.

As Council prepares to consider the financial forecast, these resource decisions involve tradeoffs.

Other pressures, including previously-noted capital needs, affordable housing, health care and retirement costs, emerging needs for fire and non-sworn police staffing, augmentation of workers' compensation funding, and public safety communications systems must be considered. Council will view these recommendations in the context of the City's overall priorities at its January 27 meeting.

Alternatives
Council could direct staff to review additional areas, or to include greater or fewer conversion recommendations in either the as-needed or contracted staff areas. These directions would have direct impacts on service quality, existing contracted or as-needed staff, managers, and resource availability.

Council could not adopt the recommended policy, or could direct staff to revise the policy's contents.

Not adopting the policy would mean staff would continue to rely on existing informal policy and criteria to guide service provision decisions.

Financial Impacts & Budget Actions
No immediate budget actions are necessary as a result of this recommendation. Implementing the staff report recommendations will lead to a one-year $1.8 million cost, with an ongoing $1.4 million ongoing cost. Following Council direction, staff will include these costs as appropriate in the midyear changes to Council (January 27, 2015) and in the FY 2015-17 Biennial Budget in May and June 2015.

Prepared by: Stephanie Lazicki, Principal Administrative Analyst https://www.smgov.net/departments/council/agendas/2015/20150113/s2015011308-C.htm 4/5 :
6/25/2017 Contract and As-Needed and Staffing - City of Santa Monica Approved: Forwarded to Council:

Gigi Decavalles-Hughes Rod Gould
Director of Finance City Manager
Attachments:

A. Contract and As-Needed Staffing Review: Policy, Practice, Recommendations. https://www.smgov.net/departments/council/agendas/2015/20150113/s2015011308-C.htm 5/5 6/25/2017
Contract and As-Needed and Staffing - Cily of Santa Monica Implementation / Phasing. Staff recommends converting certain as-needed hours to permanent positions, and bringing currently contracted services in-house. Implementing changes simultaneously and within a short period of time would increase the City's overall budget by $1.8 million in year one ($0.8 million General Fund; $1.0 million other funds). The changes would also increase permanent staff by 31.7 FTE (10.5 FTE General Fund; 21.2 FTE positions in all other funds). Ongoing, the changes represent a $1.4 million increase ($0.5 million General Fund; $0.9 million other funds). Staff recommends a three-year process in phases to implement recommended changes:

Phase I: Policy Adoption and Direction on Conversions (January 13 Council Meeting).

Council adopts recommended policy and prioritizes as-needed conversion proposals.

Phase Il: Partial as-needed conversion (Five-Year Forecast / Midyear Budget) Based on Council direction, staff would create positions as directed and begin recruitment.

Phase II!: Contracted services and remaining as-needed conversion (FY 2015-17 Biennial Budget). Staff would incorporate additional resource requests, including vehicle, space, and staffing, in department biennial budget request. Council would consider these in the context of the new budget and updated financial forecast.

As Council prepares to consider the financial forecast, these resource decisions involve tradeoffs.

Council could not adopt the recommended policy, or could direct staff to revise the policy's contents.

Not adopting the policy would mean staff would continue to rely on existing informal policy and criteria to guide service provision decisions.

Gigi Decavalles-Hughes Rod Gould
Director of Finance City Manager
Attachments:

A. Contract and As-Needed Staffing Review: Policy, Practice, Recommendations. https://www.smgov.net/departments/council/agendas/2015/20150113/s2015011308-C.htm 5/5 Bid Summary Attachment C
BID SUMMARY BID NO: 1273 COASTAL BUILCING SERVICES EXECUTIVE-SUITE SERVICES, •KUPPMAN & DOWNS LEE'S MAINTENANCE SERVICE. PROFESSIONAL BUILDING CUST DATE 42017 MAINTENANCE :MAINTENANCE SERVICON SYSTEM, INC. UNISERVE CORPORATION

ORAVAR, CALFORNIA NORTHEDOE, CA BAKERSFISLO, CALIPORNIA VAN NUYS, CALIPOZNIA CARSON CALIFORNA CULVER CITY, CALIFORNA

COMMERCE, CA

PRICING-SPECIALTY SERVICES (AS NEEDED)
DESCRIPTON SERViCE REQUIRED FOOTAGE. RATE PER SERVICE RATE PER SERVICE RATE PER SERVICE RATE PER SERVICE: RATE PER SERVICE RATE PER SERVICE RATE PER SERVICE WINDOW WASHING $15.12 s 475.00
CARPCT CLEANINO " 002.00
CONPOSTION FLOORS CLIASENO " 229.00
WINCOW WASHINO "
1,500,00
CARTaCHO 1,407.60
COMPOSTON FLOCRS CLEANINO 212.22
WHOOM WASIONO 000.00
MOSA, CARERTRANTA CARPET ELEANINO 703.30
COMPOSTON FLOORS CLEANINO 320.72

WINDOW WASHING
1,475.00:
- MONICA, CA DOEST SANTA CARPET CLEANINO
CORFOSITION FLOORES CLEANO 234,58
WIDOW WASHNO (ONTHLY) 05.00

CROET ALCANNO
hiiiiiiiiiiiiitjiiiiiiiiiii iiiiiiiiiiiiiiiiiiiiiiiiiii iiiiiiiiiiiiiiiiiiiiiiiii iiiiiiiiiiiiiiiiiiiiiiiiii iiiiiiiiiiiiiiiiiiiiiiiii iiiiiiiiiiinijiiiiiiiiiii

COMPOSMION FLOORS GLEASONO

WINDOW WASHINO
190.00
CARAST CLEANDAS 036.30
CONMOSTON FLOORS CICANONS 492,80
1140
UPHOLOTERY CLEANINO 150,00
WHOW WASHIN MORTHLY 28.00
OCMPONTION MOORS CLEMAANO 195.30
WACOR VIASHNO 50.00

ARCADIA WATER TREATMENT
CRET CCANO 195.02
CONTOSTION PLOORS CLEANINO 265.15
BBB COUNTING ROOM 1660 7YH
• STREEY, SANTA MONICA, CA COMPOSTON FLOORS CLEANO "
120.00
MINDOW WASHING 20,00
10 COY TV ES 19 STREET, SANTA CARMETCLCAMDNO
204,54
CONPOSEION PLOORS CLRANNO 335.12
Bid Summary Attachment C
BID SUMMARY BID NO.: 4273 COASTAL BUILDING SERVICE EXECUTIVE-SUITE SERVICES, HUFFMAN & DOWNS LEE'S NAINTENANCE SERVICE, PROFESSIONAL BUILDING SERVICON SYSTEM, INC.

CLOSING DATE: 417-3017 MAINTENANCE • MAINTENANCE •UNISERVE CORPORATION ORANGE CAPERIN NORTHRICAL, CA BAKERSPTELD, CALIPORNA VAN NUYS, CALMORNA CARSON, CALIFORNA CULVER CITY, CALPORNL COMMERCE, cA DESCRIPMION HOURLY PER PERSON. HOURLY PER PERSON HOURLY PER PERSON HOURLY PER PERSON" HOURLY PER PERSON WEEKLY: • HOURLY PER PERSON : HOURLY
1437 4TH STREET SANTA 1 -NOHT
• MONICA, CA D0401 25.00 $ 36.79 = 25.62 = 24,09 s 27.04 $ 27.14 = 1737 4TH STREET SANTA MONTH
MONICA, CA 90401 26,00 = 31.53 3 25.02 $ 26.03 ÷ 27.94 $ 25,05 $ 24.00 TONICA CARENTS ANTA 25.00 $ 37.62 $ 25.02 $ 24.32 = 20 s 25.7e|÷ 24.00 * 101 A CARE SANTA 25.00 ÷ 34.28 = 25.0z/ = 29.24 = 27.24 = 2600 20,21 s
10010011010 " 25.00 = 30.15 =
28,62 $ 20.03 $ 2706/ = 24.25 3
1 25,00 s 30.15 $ 25.02 $

22.35 s 24.20 $ 2000
SUN-THU NASHT = 25.00 $ 28.77 $ 25.02 = 27.11 s

24.57 $ 24.09
25,00 s 30,71 = 26.02 = 2530 s 27% = 24.79 =
• PLANT 1225 S. BUNDY DRIVE, " 25.00 = 55.43 $ 25.02 s 27.M1 s A CA 90026 28.65 $
• STREET, SANTA MONICA, CA 1 25.00 s 28.77 s 26.02 s 27.04 $ 2021 = 29.07 $
* CONCA, CA 19 STREET, SANTA 26.00$ 49.40.$ 25.02 s
25,57 s 27.0x = 27.01 $
NONT
моит 25.00 = 31.10 ≤ 23.02 = 27.16 ≤

27.04. 3 25.73 $

CIVIC AUDITORJUM ADMIN
12 OFFICE 1883 MAIN STREET, 3M. 23.00 $ 35.533 25,62 $ 27.06.3 25.02 s POLICE DEPARTMENT 1 / 8/ /18 1 18/8/8/81/12/8/2/2171211 13 BUBSTATIONS 300 & 402 SANTA| " 20.00 s 14,70 = 25,02 $ 24,35 $ 27.24 = 23.97 $

MONICA PIER SM
3 25.00 3 30.50 $ 25.10|3 30.01 $
2040 3 27.21 s
PUBLIC SAPETY FACILITY 333
14 OLYMPIC DRIVE SANTA MONICA, SUN-SAT 25.00 $ 30.53 $ 25.40 = 27.04 $ 25.59/3 CA 20401| 28.90 $

25.00l s 30.53 = 25.40 = 25.00| s 27.34 s 25.50 $
SUNDAY 2500 s 20.31 $ 2537 = 30.01 = 2940 ≤

25.03 $
1 MONT 20.40 $ 23.77 s 25.37 $

30.01 $ 2910 = 20505=

25.00 = 20.31: 25.37 $ 78.07 $ 27,04 $ 24,11 s
SUMEAT 2500 = 20.21 s 2537 s 23.07 $ 27.04 s
24,11 $
SANTA MONICA PIER SANTA 25.00 = 2031 = 25.37 = 26.07 = 27.96 $ 26.11|= 15 MONICA PIER SANTA MONICA,
CA D0401

25.00 $ 23.77 $ 25,37 s 27.04 = 24,91! s

25.00 $ 28.77 = 25.373 26.03 s 27.04 $ 24.11 ≤
SLARATION MONE : 23.77 s 25.57/ =

20.01 3 20.043 24.11 $
HOLDAYA 25.00 s

28.77 ≤ 35.05 $ 20.01 = 39,11 $ 25,17
1 25.00 3 38.05 $ 20.07 $ 20.13 $
24,17 $
Bid Summary Attachment C
BID SUMMARY XECUTIVE SUTE SERVICES, HUFFMAN & DOWNS LEE'S MAINTENANCE SERVICE. PROFESSIONAL BUILDING SERVICON SYSTEM, INC.

MAINTENANCE INC. MAINTENANCE• UN

NORTHUDGE, CA BANERSPIELO, CALIFORNLA VAN NUYS, CALIFORNIA CARSON CALFORMLA CULVER CITY, CAMPORTA 350,00 ≤ 225.00
649.00 3
1,030.00 S 040.22
430.00 s 160.00

39.00 = 85.00

40.00 = 33.00
249.00 = 176.00
389.00:3 iiiiiiiiiiiimii 280.00
iiiiiiiiiiinii ¡piiitiiiinii ¡iiiiiiiiiii ¡iiiiiiiiinii SUASTATIONS 30 2 402 SANTA 40.00 $

40.20 MONICA PIER 3M
249.00 $ 152,00
6,580.00 $ 4,850.00
PUBLIC SAFETY FACIUTY 333
N OLYMPIC DRIVE SANTA MONICA, CARPET CURANINO 7,389.00 $ 9,745.50 TA 90401
COMPOSTON FLOCRS CLEANINO 50.00 5530.00
MADOW WASHING 3,089.00 = 1,376.00

SANTA MONICA PIER SANTA
15 MONICA PIER SANTA MONICA, 1,099.00/ s $.065.00
CA 80401
COMPOSMON FLOORS CLEANINO 639.00 = 188.00
PRICING-ADMONAL WORK AS REQUESTED (CONTINGENCY) RESPONSES RESPONSES RESPONSES:: RESPONSES RESPONSES RESPONSES: RESPONSES CONTROLAN DAY ATE CONTESTICE SAY ATO- CONTINGTON AYRATE COMPANY HURLYRATE- CONTENTION SAY ATE. CONTRUSTON: FLANATO.

PLEASE INDICATE THE HOURLY CONTINGENCY RATE
CONTA CUT IN AT - LEAD CONTRICSTOM: DATE LEND CONNORTON ERATE - LEAD CATIOCUSTAN YAT LEND CONTINO BUT ON PRATE-LAO CONTIN CUSTOM PRAT-LEA PAYMENT YERMS 0.9% 20 DAYS, M30 1/70 Ce1% 20 DAYS

PLEASE DESCRIBE ANY AODITIONAL FEES & CHARGES NOT USTED HONE PROVIDEO HONE PROVIDED NONE RENEWAL OPTIONS RESPONBRE REsPoNgEs RESPONSES RESPONSES: RESPONSES RESPONSES RESPONSES: " PERIOD 2 (FIRST ANNUAL RENEWAL OPTION): 13% INCREASE 2% IRRANG U% INCREASE 2470% NO NO MADE A BUS PRICE, TERES AND CONSTAND PERIOD 3 (SECOND ANNUAL RENEWAL OPTION): 1,3% INCHCASC 13% INCREASE LING WAGE INCRCASC CHLY PERIOD & (THIRD ANNUAL RENEWAL OPTION: KARLAL INCREASE RECTY 19% INCRCASC 2% CASANT 17X INCRCANE 220% MCREASE LANNO MADE, ACK LININO WAGE INCREASS ONLY PERIOD 5 FOURTH ANNUAL RENEWAL OPTION): L5% INCREASE 2% INCARANC 19% NORGASE 220 ПАССА А АОС ACA LANO WAS MORAL ONLY FORMS RESPONSES RESPONSES RESPONSES RESPONSES RESPONSES.. RESPONSES RESPONSES

CONPUPTO
Attachment D
In-House vs. Contract Cost Analysis 2017

IN-HOUSE - SERVICES PROVIDED BY CITY CUSTODIANS
Annual Hourly Rate (Plus Benefits) Increase Assumption':

HOURLY RATE PLUS BENEFITS* TOTAL HOURS REQUIRED REGULAR SERVICE TOTAL SPECIALTY SERVICES TOTAL • ANNUAL Period Superior Castian Cuetoiani cupsen Croan Custodial Custodian I Custodian I Custodian. Custodian Custodial Carpet (in million) Supervisor Custodian | Custodlan I Custodian Custodian Window Supervisor All Sites It Pier Supervisor All Sites
All Sites? All Sites? PSF All Sites
Year 1 51.81 34.88 34.88 36.91 - 36.91 4,160 22,971 14,152 268,715 48,220 43,161 1.96 Yoar 2 52,62 35.36 35.36 37.43 37.43 16,419
4,160 22,971 14,152 218,890 77,850 272,511 49,220 43,161 16,419 1.99 Year 3 53.67 36.07 36.07 38.18 38.18 4,160 22,971 14,152 223.268 277,961 49,667 44,456 16.911 2.03 Year 4 54,74 36.79 36.79 38.95 38.95 22,971 14,152 227,734 283,520 51.157 45,790 17,418 Year 5 55.84 2.07

37.53 37.53 39.72 39.72 4,160 22,971 14,152 531,105 82,626 289,191 52,691 47,163 17,941 820 2.12

CONTRACT - SERVICES PROVIDED BY UNISERVE
Annual Living Wago Incroaso Assumption*: 3%
ALL INCLUSIVE HOURLY RATE" TOTAL HOURS REQUIRED REGULAR SERVICE TOTAL SPECIALTY SERVICES TOTAL Period Custodian Custodian
Custodian Custodian Custodian Custodian Cleaning Cleaning Pior Except Pler PSF Pior Excopt Plor PSF Plor
Year 1 r/a 24.09 25.17 24.85 25.96 22,971 14,152 2,080
Year 2 n/a 24.09 25.17 24.85 25.96 22 971 14,152 2,080
Year 3 n/o 24.81 25.93 25.60 26,74 22,971 14,152 2,080
Year 4 25.56 26.70 26.36 27.54 22,971 14,152 2,080
Yoar 5. 26.32 27.50 27.15 28.37 22,971 14,152 2,080
IN-HOUSE vs. CONTRACT LABOR COST COMPARISON
In-House vs. Contract Labor Cost

2.50 Poriod In-Houso Cost Contract Cost In-House Costs More In-Houso Costs Moro (In million) (In million) by (In million) by (%)

2.00 Yoar 1 1.96 1.26 0.71 56%
Year 2 1.99 126 0.73 58% 150
Year 3 2.03 1,30 0.73 57%
Year 4 2.07 1,34 0.74 55% 1.00
Year 5 2.12 1.38 0,74 54%
FIVE-YEAR TOTAL: 10.18 6.53 3.65 56% 0.50
Year 2 Year 3
*In-House Cost a Contract Cost
(in million) (in million)
Footnotes:

1. The annual hourly rate increase assumption is based on historical retirement increases and potential cost of living increases

3. Creating 24 FT 46 is labor hours) in house austodian and Custodian posins eaure an action 2 T Custodia Suparisors for adequate supervision, in ontas. UNISERVEs proposed rates already included the provision of an

4. UNISERVE proposed the same price, terms, and conditions for Years 1-2 and Living Wage increase only for Years 3-5. The annual Living Wage increase assumption is based on historical increases.

SEE hourly rate inclusive of the its Living Wage, AChealth insurance, and all other mandated, overhead and couldment costs Estimated Annual Budget for Custodial Services (Bid No. 4272) Attachment E CONTRACT JOB SITE REGULAR SEARCE WINDOW CLEANING CARPET CYANING FLOOR CLEANG UPHOL LEARN ANNUAL TOTAL YEAR 1- Account Number Сперти солі
ANNUAL COST. - ANNUAL COST ANNUAL COST BY SITE BY ACCT
1 - 1437 4TH STREET SANTA MONICA, CA 90401 17,538 1,900 ANNA COOT 01402.555010 8,571 929
01403.555010 674 1,279 8,488
01560.555010 298 •
140 3,751
2 - 1717 4TH STREET SANTA MONICA, CA 90401 6,320 5,370 63,146 01208.552010 358 332 3,574
01221.552010 975 906 131 9,744
01222.552010 1,501 1,394 202 14,997
012241.552010 1,028 955 138 10,274
01417.552010 462 4,616
014261.552010 1,138 1,057 153 11,373
58229.552010 858 797 115 8,569
3 - 1730 4TH STREET SANTA MONICA, CA 90401 3,440 2,816 1,283 32,592 0145222 55501G 3,440 2,816 1,283 32,592
4 - 1901 MAIN STREET SANTA MONICA, CA 90401 5,900 3,672 1,139 35.765 01243.522310 1,100 685 212 6,667
01263.533220 355 221 69 2,153
01264.533220 3,551 2,210 686 21,527
012681.533220 630 392 122 3,820
012682.533220 264 164 1,599
5 - AIRPORT NORTH 3100 DONALD DOUGLAS LOOP NORTH SM, CA 90405 1,140 101,354 33457 555010 1,140 101354
6 - AIRPORT SOUTH 3223 DONALD DOUGLAS LOOP SOUTH SM, CA 90405 760 3,946 150 57,867 33457.555010 760 3946 150 57,867
_7 - ANIMAL SHELTER 1640 9TH STREET SANTA MONICA, CA 9040% 1,140 9,430 01306.533220 1,140 9.430
8 - ARCADIA WATER TREATMENT PLANT 1228 S. BUNDY DRIVE, LA, CA 9002! 200 25671.544010 200 780
9 - BBB COUNTING ROOM 1660 7TH STREET, SANTA MONICA, CA 90401 012242.552010
10 - CITY TV 1654 19 STREET, SANTA MONICA, CA 90402 818 11.007 014522.55501H 818 11,007
11 - CITY YARDS 2500 MICHIGAN AVENUE, SM CA 90404 980 2,161 600 01214.533210 158 55,087
01312.533210 128
01416.566470 7,353
014211.555010 121 6.911
25671.544010 103 300 6,158
27441.533210 239 13,593
31661.544010 300
54459 555010 101
12 - CIVIC AUDITORIUM ADMIN OFFICE 1855 MAIN STREET, SM, CA 90401 340 012071.552010
13 - POLICE DEPARTMENT SUBSTATIONS 300 & 402 SANTA MONICA PIER SN 1,120 185 16.005 30623.533220 1,120 185
14 - PUBLIC SAFETY FACILITY 333 OLYMPIC DRIVE SANTA MONICA, CA 9040- 19,400 14,994 2,320 014522.55501F 19,400 14,994 250 40.
15 - SANTA MONICA PIER 5,500 4,176
30455.555010 5,500 4,176 555, 623-
CONTRACT YEAR 1 TOTAL (before contingency): 48,220 43.161 750 1,240.013 Annual Living Wage Increase Assumption: 3.0%
Annual Contingency: 20%
YEAR 1 BUDGET YEAR 2 BUDGET YEAR 3 BUDGET YEAR 4 BUDGET _YEAR BET S-YEAR 27067 SERVICES (REGULAR + SPECIALTY): 1,240,013 1,240,013 1,277,214 1,315,530 CONTINGENCY: 248,003 248,003 255.443 263.106 270,999 1,285,553 UNISERVE CONTRACT NOT TO-EXCEED TOTAL: 1,488,016 1,468,016 1 532 657 1,578,636 1,625,995 7.713.321

2. Using or the reparted epense associate i or cora, duti, but in fate e, for Yeal spaces, service hours, and frequency of leaning.

Sonin Monien

CITY OF SANTA MONICA

OAKS INITIATIVE NOTICE

NOTICE TO APPLICANTS, BIDDERS, PROPOSERS

AND OTHERS SEEKING DISCRETIONARY PERMITS, CONTRACTS, OR OTHER BENEFITS FROM THE

CITY OF SANTA MONICA
Santa Monica's voters adopted a City Charter amendment commonly known as the Oaks Initiative. It prohibits a public official from receiving specified personal benefits from a person or entily after the official votes, or otherwise takes official action, to award a "public benefit" to that person or entity. Examples of a "public benefit" include public contracts (including purchase orders) to provide goods or services worth more than $25,000 or a land use approval worth more than $25,000.

The Oaks Initiative requires the City to provide this note and information about the Initiative's requirements. An information sheet on the Oaks Initiative is attached. You may obtain a full copy of the Initiative's text from the City Clerk.

In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintalns certain information. That information includes the name of any person who is seeking a "public benefit." If the "public benefit" is sought by an entity, rather than an individual person, the information includes the name of every: (a) trustee, (b) director, (c) partner, (d) officer, or (e) ten percent interest in the entity. Therefore, if you are seeking a "public benefit" covered by the Oaks Initiative, you must supply that information on the Oaks Initlative Disclosure Form.

City of Santa Monica - 56 - Bid #4272

CITY OF SANTA MONICA
sinnin Monten OAKS INITIATIVE DISCLOSURE FORM
All persons or entities receiving public benefits defined below from the City of Santa Monica shall provide the names of trustees, directors, partners, and officers, and names of those with more than a 10% equity, participation or revenue interest. This information is required by City Charter Article XXII-Taxpayer Protection.

Name of Entity: INISERVE FACILITIES SERVICES
Name(s) of persons or entities receiving public benefit:

Sam Hwang
Name(s) of trustees, directors, partners, and officers:

Sam Hwang - CEO, Secretary, Treasuer
Name(s) of those with more than a 10% equity, participation, or revenue interest:

Sam Hwang
Public benefits include:

1. Personal services contracts in excess of $25,000 over any 12-month period; Sale of material, equipment or supplies to the City in excess of $25,000 over a 12-month period; (including purchase orders)

3. Purchase, sale or lease of real property to or from the City in excess of $25,000 over a 12-month

4. Non-competitive franchise awards with gross revenue of $50,000 or more in any 12-month period;

5. Land use variance, special use permit, or other exception to an established land use plan, where the decision has a value in excess of $25,000;

6. Tax "abatement, exception, or benefit of a value in excess of $5,000 in any 12-month period; or

7. Payment of "cash or specie" of a net value to the reciplent of $10,000 In any 12-month period.

Prepared by frimary Saurance Signature:_
Date:_ 6-21-17 Title: CHIEF OPERATING DEFICEA
FOR CITY USE ONLY:

Bid/PO/Contract #_ Permit#
City of Santa Monica - 57- Bid #4272

Contract No. 10534 (CCS)

CONTRACTUAL SERVICES AGREEMENT
This Contractual Services Agreement ("Contract"), entered into this E day of December, 20 2017 (Execution Date"), by and between the CITY OF SANTA MONICA, a municipal corporation ("City"), and UNISERVE FACILITIES SERVICES CORP. ("UNISERVE"), is made with reference to the following:

RECITALS:

A. The City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of the City.

B. UNISERVE is qualified to do business, and is doing business, in the State of California. UNISERVE represents it has the background, knowledge, experience and expertise necessary to provide the services set forth in this Contract.

C. The City and UNISERVE desire to enter into an agreement for UNISERVE to provide contractual services to the City as set forth herein, upon the terms and conditions set forth below.

NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows:

TERMS AND CONDITIONS

1. Term.

1.1 Initial Term. This Agreement begins on the Execution Date and is in effect for one calendar year thereafter ("Initial Term"), unless sooner terminated as set forth in this Agreement or as extended below.

1.2 Extension Term. The City, in its sole and complete discretion, has four (4) options to extend this Agreement for additional one (1) year periods ("Extension Term"), on the same terms and conditions set forth in this Agreement, sübject to budgetary approval by the City Council. The City may exercise its option by written notice from the City prior to the expiration of the Initial Term or Extension Terms, if any. Any extension will be memorialized by a renewal letter issued by the City.

2. UNISERVE Services. UNISERVE will perform all of the services ("Services") described in Exhibit A, Scope of Services. UNISERVE will complete the Services in accordance with Exhibit B, Budget.

3. City Services. The City agrees to:

3.1 Make available to UNISERVE any currently existing documents, data or information required for the performance of the Services.

3.2 Designate a representative authorized to act on behalf of City. - 1-
August 2017
• 3.3 Promptly examine and render findings on all documents submitted for staff review by UNISERVE.

4. Compensation. The City will compensate UNISERVE for the Services performed in an amount not to exceed $1,488,016 during the (1) year Initial Term, with four (4) additional (I) year Extension Terms for a total amount not to exceed $7,713,321 over a five-year period, in accordance with Section 4.3, Compensation Table, and Exhibit B, Budget.

4.1 Extension Term. The compensation during the first optional Extension Term shall be on the same terms and conditions as the Initial Term. The compensation for the second, third, and fourth optional Extension Term shall be on the same terms and conditions with an increase equivalent to the City of Santa Monica Living Wage hourly labor rate increase, if any, per option year as set forth in Section 4.3, Compensation Table, and Exhibit B, Budget.

4.3 Compensation Table. For the Initial Term and Extension Term, if any, the compensation for services rendered shall not exceed the following:

CONTRACT PERIOD TOTAL
Initial Term: 1" Year $1,488,016
Option 1: 2nd Year $1,488,016
Option 2: 3rd Year $1,532,657
Option 3: 4' Year $1,578,636
Option 4: 5th Year $1,625,995
Five-Year Not to Exceed: $7,713,321

5. Invoices. UNISERVE will invoice the City for the Services in accordance with Exhibit Band the City will pay any undisputed amount within 30 days of receipt.

6. Notices. All notices, demands, requests or approvals to be given under this Agreement, must be in writing and will be deemed served when delivered personally, by email, or on the third business day after deposit in the United States mail, postage prepaid, registered or certified, addressed as follows:

6.1 All notices, demands, requests or approvals to the City:

Public Works Department Facilities Maintenance Division City of Santa Monica
2500 Michigan Avenue, Building 4
Santa Monica, California 90404
Attention: Louis Lind, Custodial Services Administrator - 2-
August 2017
[email protected], 310.434.2614
Re: Contract No. 10534
with a copy tor
Santa Monica City Attorney's Office
1685 Main Street, Third Floor
Santa Monica, California 90401
Attention: City Attorney
Re: Contract No. 10534

6.2 All notices, demands, requests or approvals to UNISERVE:

UNISERVE Facilities Services Corp.
2363 South Atlantic Blvd.

Commerce, CA 90040
Attention: Anthony M. Santana, Chief Operating Officer
[email protected], 213.268,1952
Re: Contract No. 10534

7. Independent Parties. Both parties to this Agreement will be acting in an independent capacity and not as agents, employees, partners, or joint venturers of one another.

Neither the City nor its officers or employees will have any control over the conduct of UNISERVE or any of UNISERVE's agents, employees, or subconsultants, except as otherwise provided in this Agreement.

8. Integrated Contract. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties. Any preliminary negotiations and agreements of any kind or nature are merged into this Agreement. No oral agreement or implied covenant may be held to vary the provisions of this Agreement.

This Agreement may be modified only by written agreement signed by City and UNISERVE, and approved as to form by the City Attorney.

9. Insurance. Prior to commencing work, UNISERVE must procure, maintain and pay for insurance against claims for injuries to persons or damage to property that may arise from or in connection with the performance of the Services by UNISERVE or UNISERVE's agents, representatives, employees or subconsultants for the duration of this Agreement. UNISERVE must obtain insurance that, at a minimum, meets the requirements for insurance set forth in Exhibit C, Insurance Requirements and Verifications.

10. Defense and Indemnification.

10.1 UNISERVE agrees to defend, indemnify, protect, and hold harmless the City, its agents, officers, boards and commissions, and employees (collectively, "City") from and against any and all liability, claims, demands, damages, or - 3-
August 2017
costs, including but not limited to attorney's fees, or payments for injury to any person or property (collectively, "Losses") caused or claimed to be caused by the act, errors, and/or omissions of UNISERVE, or UNISERVE's employees, agents, officers, and subconsultants. UNISERVE's responsibilities under this Section 10.1 include liability arising from, connected with, caused by, or claimed to be caused by the active or passive negligent acts or omissions of the City, which may be in combination with the acts or omissions of UNISERVE, its employees, agents or officers, or subconsultants; provided, however, that UNISERVE's duty to defend, indemnify, protect and hold harmless shall not include any Losses arising from the sole negligence or willful misconduct of the City. Notwithstanding UNISERVE's obligation to defend City hereunder, City has the right to conduct its own defense and seek reimbursement for reasonable costs of defense from UNISERVE, if City chooses to do so.

10.2 Enforcement Costs, UNISERVE agrees to pay any and all costs the City incurs enforcing the indemnity, defense and hold harmless provisions set forth in Section 10.1.

11. Prohibition Against Transfers.

11.1 UNISERVE may not assign, hypothecate, or transfer this Agreement or any interest therein directly or indirectly, by operation of law or otherwise without the prior written consent of City. Any attempt to do so without the City's. consent will be null and void, and any assignee, hypothecatee or transferee. acquires no right or interest by reason of such attempted assignment, hypothecation or transfer.

11.2 The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of UNISERVE or of any general partner or joint venturer or syndicate member of UNISERVE, if a partnership or joint venture or syndicate exists, which results in changing the control of UNISERVE, will be construed as an assignment of this Agreement. Control means 50% or more of the voting power of the corporation.

12. Permits and Licenses. UNISERVE, at its sole expense, must obtain and maintain during the term of this Agreement all required business and professional permits, licenses and certificates.

13. Waiver. A waiver of any breach of this Agreement may not be deemed a waiver of any subsequent breach of the same or any other term, covenant, or condition of this Agreement.

14. Default and Termination.

14.1 If UNISERVE fails or refuses to perform any of the provisions of this Agreement, and if the default is not cured within a period of five days after the -4-
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City's written notice of default specifying the nature of the default, City may immediately terminate this Agreement by written notice to UNISERVE.

14.2 The City has the option, at its sole discretion and without cause, of terminating this Agreement by giving thirty days' written notice to UNISERVE. Upon termination of this Agreement, City will pay UNISERVE any compensation earned and unpaid up to the effective date of termination.

15. Compliance with Law. UNISERVE must comply with all laws of the State of California and the United States, and all ordinances, rules and regulations enacted or issued by City.

16. Discrimination. UNISERVE may not discriminate in the provision of services. hereunder because of race, color, religion, national origin, ancestry, sex, age, sexual orientation, marital status, AIDS or disability.

17. Nuisance. UNISERVE may not maintain, commit, or permit the maintenance or commission of any nuisance in connection with the performance of services under this Agreement.

18. Records.

18.1 UNISERVE must maintain complete and accurate records with respect to costs, expenses, receipts and other such information required by the City for any services provided where compensation is on the basis of hourly rates, subconsultant costs, or other direct costs. UNISERVE must keep the records, together with supporting documents, separate from other documents and records and maintain them for a period of three years after receipt of final payment.

18.2 UNISERVE must maintain records in sufficient detail to permit an evaluation of the Services and in accordance with generally accepted accounting principles.

UNISERVE must clearly identify all records and make them readily accessible to the City. At the City's request, UNISERVE must provide records in an electronic format and, if necessary, access to any proprietary software to view such electronic records.

18.3 UNISERVE must allow the City to have free access to UNISERVE's books and records and to inspect all work, data, documents, proceedings and activities • related to this Agreement. The City has the right to examine or audit UNISER VE's records, and UNISERVE agrees to cooperate with any examination or audit of its records. If a City audit discloses an error of 5% or more in information reported by UNISERVE, UNISERVE agrees to pay the cost of the City's audit computed on the basis of four times the direct payroll of the audit staff completing the audit and audit report.
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19. Work Product; Reports.

19.1 Any work product prepared or caused to be prepared by UNISERVE or any subconsultant for this Agreement will be the exclusive property of City. No work product given to or prepared by UNISERVE or any subconsultant pursuant to this Agreement may be made available to any individual or organization by UNISERVE without prior written approval by City.

19.2 At the City's request, UNISERVE must furnish reports concerning the status of the Services.

20. Standard of Care. UNISERVE agrees to provide all Services, including services performed by any subconsultant, in a manner consistent with the level of care and skill ordinarily exercised by members of UNISERVE's profession currently practicing in the same locality under similar conditions.

21. Subconsultants.

21.1: IfUNISERVE proposes to have any subconsultant perform any part of the Services, UNISERVE must submit a request for approval in writing, describing the scope of work to be subcontracted, the name of the proposed subconsultant, and the total price or hourly rates used in preparing an estimated cost for the subconsultant's services. The City, in its sole discretion, may grant or deny the request.
'21.2 UNISERVE will be responsible for the quality of any subconsultant's work.

Every subcontract or agreement of any kind entered into between UNISERVE and any subconsultant (or between any subconsultant and others) must contain the following provision:

This agreement is consistent with all terms and conditions of the Agreement No. 10534 (CCS) entered into between the
City of Santa Monica and UNISERVE on .

22. Governing Law. The laws of the State of California, without regard to any choice of law provisions, will govern this Agreement.

23. Venue and Jurisdiction. The City and UNISERVE agree that the Services will take place in Los Angeles County. Any litigation arising out of this Agreement may only be brought in either the United States District Court, Central District of California, or the Superior Court of California, County of Los Angeles, West District, as appropriate. The parties agree that venue exists in either court, and each party expressly waives any right to transfer to another venue. The parties further agree that either court will have personal jurisdiction over the parties to this Agreement.

24. Survival of Provisions and Obligations. Any provision of this Agreement, which by its nature must be exercised after termination of this Agreement, will survive termination -6-
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and remain effective for a reasonable time. Any obligation that accrued prior to termination of this Agreement will survive termination of this Agreement.

25. Exhibits. The following exhibits are incorporated by reference into this Contract as though fully set forth herein.

Exhibit A Scope of Services
Exhibit B Budget
Exhibit C Insurance Requirements
In witness whereof, the parties have caused this Agreement to be executed the day and year first above written.

CITY OF SANTA MONICA,
ATTEST:
dems enduran are Fick ble

DENISE ANDERSON-WARREN
City Clerk City Manager
APPROVED AS TO FORM:

LANE DILG
City Attorney
UNISERVE Corporation
By: _ Tray Serm
Name:

Title:
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August 2017
Exhibit A
Scope of Services

1.0 Scope of Services
The Contractor shall provide custodial services for various City locations as requested by the City's Custodial Services Section. Custodial services shall include cleaning maintenance of all areas contained within the office space in the facilities listed below, with the exception of any areas specified at job walk. The areas to be serviced include: all conference rooms, cubicles, offices, copy rooms, restrooms, kitchens, hallways within the offices, walkways, storage rooms, file rooms, custodial closets, doors, railings, glass, floors, walls, partitions, fixtures, appliances, vending machines, counters, ledges, signs, trash & recyclable containers in offices and staff parking area, furniture, exterior patios (awnings, walkways, signs, windows, sidings, ledges, benches, furniture), and all other maintenance required to maintain the contracted areas.

2.0 Facility Locations & Sizes
See Appendix I, Facility Locations & Details.

3.0 Minimum Staffing Requirements
See Appendix II, Staffing Schedule.

3.1 The schedule in Appendix II indicates the minimum staffing required at each location. The City reserves the right to change the coverage days and/or times to best meet the needs of City operations. Some locations may be combined into one route and serviced by the same custodian(s).

3.2 In the event that the City requires additional work beyond the requirements contained herein, Contractor shall perform all additional work at the contingency hourly rate specified in Exhibit B, Budget. Additional work needs to be preauthorized in writing by the Custodial Services Administrator:

3.3 A Lead Custodian is required at the Public Safety Facility and the Santa Monica Pier. The lead person shall be responsible for directing other contracted custodians, working closely with City staff in quality control, supply inventory, special service coordination, and other lead responsibilities.

3.4 The Santa Monica Pier is a popular destination that requires year-round custodial coverage. In addition to the regular schedule, the Pier shall require additional staffing coverage during the Twilight Concert Series, summer months, and major holidays.

3.5 The Contractor should be prepared to provide extra employees and equipment as requested by designated City staff. Contractor must have the ability to receive and respond to emergency situations and must respond to call-outs within (90) minutes.

3.6 However, if it is in the best interest of the City, the City reserves the right to use other vendors for services beyond the scope of work contained in this bid packet.

4.0 Future Amendments

4.1 The City reserves the right to change any portion of the work required, or amend such other terms and conditions as required. Any such revisions shall be accomplished by an addendum to the Contractual Services Agreement as approved by the City and Contractor.

4.2 Any modifications need to be approved by the City in writing pursuant to duly authorized modifications to the Contractual Services Agreement.

4.3 Future amendments may include areas that are currently occupied by City staff but may be vacated in the future. Should an area that is included in the areas of work and responsibility be vacated, Contractor shall cease servicing that area as required, and shall not charge the City for services that are not being provided.

5.0 Specialty Services
See Exhibit B, Budget - Appendix VI, Hourly Rates, Renewal Options, Contingency Rates, & Specialty Services.

5.1 Specialty services, including window washing, carpet cleaning, composition floors cleaning, and upholstery cleaning, shall be requested at various contract locations throughout the year. Most such'services may be requested up to four (4) times per year, or as needs arise. Some locations may request certain specialty services up to twelve (12) times per year, or once per month. The optional specialty services are described below.

5.2 Window Washing Services. Contractor shall clean all facility site(s) interior & exterior windows. Contractor shall include, as part of the services, the following: all partitions, ceilings, security cameras, window sills, encasements, and horizontal and vertical sidings. Contractor shall provide all equipment and materials. Contractor shall provide the City's representative(s) with a completed work order form that specifies all areas of completion.

5.3 Carpet Cleaning Services. Contractor is to provide thorough cleaning by extraction method and bonnet cleaning methods of all contract sites' carpeted floors to include: all offices, work stations, cubicles, carpeted partitions, conference rooms, and break rooms. Contractor shall completely clean and present a uniform appearance to remove any dirt, grease, grime, feces, blood, and other foreign substances. Contractor shall provide the City's representative(s) with a completed work order form that specifies all areas of completion.

5.4 Deep Scrub or Strip, Seal, Finish Wax, & Burnish of All Composition Floors.

Contractor is to provide interior floor services of deep scrubbing or stripping, sealing, waxing finishing, and burnishing of all floors at the contract sites as specified in the bid packet. Contractor shall deep scrub or strip, seal, wax/finish all floors with a City approved floor stripper, sealer, and finish wax, provided by the City. All floor waxed areas to be stripped, sealed, and finished shall be completed in accordance with the manufacture's recommendation or City approved method. Contractor shall ensure that there are no splash marks or mop streaks left on fixtures, walls, and baseboards, etc.

Floors shall be maintained to protect, enhance, and preserve all sealed or waxed floors. Contractor shall completely clean and present a uniform appearance to remove any dirt, grease, grime, feces, and other foreign substances. Contractor shall provide the City's representative(s) with a completed work order form that specifies all areas of completion to the satisfaction of the City's representative(s).

5.5 Upholstery Cleaning. Contractor is to provide thorough cleaning by extraction method of upholstered furniture at certain locations specified in Appendix III. Contractor shall completely clean and present a uniforn appearance to remove any dirt, grease, grime, feces, blood, and other foreign substances. Contractor shall provide the City's representative(s) with a completed work order formn that specifies all areas of completion.

5.6 The City reserves the right to add on window cleaning, carpet cleaning, composition floors, and upholstery cleaning at any City of Santa Monica contract locations per additional request. If additional requests are made, Contractor must provide the City with a written cost estimate. The cost estimațe will need to be approved by the Custodial Services Administrator before any work is authorized to commence.

6.0 Daily Starting Procedures

6.1. Contractor's employees shall report to their assigned work areas immediately after signing -in and begin following their schedule according to standards.

6.2 Contractor's employees will perform a visual inspection of lights in the work areas and report any lights that aren't working to the City's representative(s).

6.3 Contractor's employees will check all areas (windows, doors, walls, ceilings, furniture) for any vandalism, damages, leaks or unsafe conditions and will report any such situation immediately to City's representative(s).

6.4 Contractor's employees will check all areas for graffiti daily. All graffiti will be removed daily with City approved cleaners, graffiti removers, or other scrubbing techniques. Any graffiti that cannot be removed using these methods shall be immediately reported to the City's representative.

6.5 Contractor's employees will check for posted permits, assignments, notes and daily schedules of activities requiring cleaning.

6.6 Contractor's employees will, upon completion of a cleaning assignment, turn off all lights and equipment (with the exception of office equipment; e.g. computers, printers, etc.), close and lock windows and doors where appropriate. If contractor's staff is unable to safely secure any doors or windows; immediately report situation to the City's representative(s).

7.0 Cleaning Definitions and Standards

7.1 Floors. Cleaning operation should include sweeping the floor with a treated dust mop to remove all dirt, dust, trash, particles, and other debris. It is advisable that abrasive pads are used to remove all scuffmarks, scars, streaks, spills, stains, gum, tar, and other foreign substances. When wet mopping, the Contractor shall ensure that the floors, walls, baseboards, corners, thresholds, and adjacent surfaces are free of dirt, dust, marks, scars, streaks, spills, stains, gum, tar, and other foreign substances, including those resulting from the cleaning equipment and cleaning solution. The Contractor shall ensure that all cleaning solutions have been mixed according to manufacturer's directions and are appropriate for the floor surface.

7.2 Carpets and Floor Mats. Cleaning operation should include removing all paper, gum, rubber bands, staples, paper clips and other debris from the carpet. The Contractor shall use a carpet vacuum to remove surface soil and embedded grit from all areas accessible to the carpet vacuum. All carpeted areas shall be vacuumed daily and spot cleaned per schedule to keep carpets free of spots and stains. Chairs and trash receptacles shall be moved to vacuum underneath and then replaced to their original positions. A tank vacuum with a crevice tool and brush attachment is suggested to clean all areas that are inaccessible to the carpet vacuum. When spot cleaning the carpet, the Contractor shall use a City approved product and a carpet extractor to agitate the area; any dampness shall be removed by blotting area with a clean soft cloth. The City's staff shall be notified if the spot-cleaning effort is not effective.

7.3 Carpets Extraction Method and Shampoo. It is advised that prior to deep cleaning all paper, gum, rubber bands, staples, paper clips, and other debris shall be removed from the carpeted area. The contractor shall use a carpet vacuum to remove surface soil and embedded dirt. All spots and stains shall be treated with a City approved carpet cleaning chemical. All instructions provided by the manufacturer of the extraction equipment and cleaning solutions shall be followed. The carpeted area will need to be vacuumed after the carpet is dry.

7.4 Trash Receptacles & Recyclables In The Office Areas. The Contractor shall. empty all trash receptacles and shredders. Liners shall be replaced when soiled or torn. Existing liners that are clean shall be reused. The interiors and exterior of trash receptacles will be free of trash, liquids, gum, grease, and other foreign substances that could be the cause of odors. The City shall provide designated dumpsters/containers for all trash and recyclables. No trash should be left on the ground around or on top of the trash receptacle.

The trash enclosure shall remain closed at all times. The Contractor shall keep recyclables separate from trash collection and disposal.

7.5 Dust File Cabinets, Ledges, Shelves, and Other High Surfaces. The Contractor shall dust and clean all ledges, shelves, counters, sills, blinds, furniture surfaces, door and window moldings, etc., in all rooms, daily. Contractor's staff will be careful to not disturb any papers left on desks or counters. All high dusting of ledges, sills, blinds, partitions, air vents, etc., will be performed at least once a week. All low dusting of chairs, table braces, baseboards, etc., will also be performed at least once a week. These items shall be free of dust, dirt cobwebs, and other foreign substances.

7.6 Furnishings. The Contractor shall spot clean all furnishing (i.e., furniture) such as desks, chairs, cabinets, display cabinets, counters, tables, phones, refrigerators, vending machines, microwave ovens, coffee makers, water coolers, copy machines, toasters, etc., including legs and bases as appropriate.

Furnishings shall be free of dust, particles, lint, litter, stains, smudges, fingerprints, gum, tar, grease, marks, streaks, and foreign substances. Items on top of the furnishings shall not be disturbed in the cleaning procedure.

7.7 Walls, Cabinets, Doors, Light Fixtures, and Vents. The Contractor shall spot clean walls, doors, kick-plates, louvers, baseboards, light switches, light fixtures, wall cabinets, vents, and partitions to remove all dirt cobwebs, mold, graffiti, grease, marks, stains, smears, and other foreign substances. The contractor shall present a uniformly clean appearance free of all smudges, marks, stains and spots.

Glass. The Contractor shall spot clean glass, glass doors, glass partitions, glass panels, sky lights, mirrors, window sills, and display cases. The glass surfaces shall be completely cleaned and dried, and shall present a uniform appearance free of all dirt, grime, smudges, stains, marks, graffiti, streaks, fingerprints and foreign substances.
• Kitchen/Kitchenette. The Contractor shall, using a City approved cleaner/degreaser, clean, wash, and polish sinks, dispensers, cabinets, tables, chairs, countertops, ovens, stove vents, filters, hoods, ducts, and exterior surface of coffee pots, micro-waves, toasters, stoves, and refrigerators to remove all dust, dirt, grease, fingerprints, stains, streaks, and food particles. The Contractor shall restock/refill all soap and paper dispensers to proper fill levels.

7.10 Buff/Burnish Floors. The Contractor shall damp mop, auto scrub with a City approved chemical floor cleaner neutral/conditioner. Floors shall be free of all visiblé soils, scales, blood, feces, rust stains, scum, streaks, minerals deposits, and other foreign substances. Excessive wax build-up shall not be present on 'floor, corners, or baseboards. The Contractor shall ensure that there are no splash marks or mop streaks left on fixtures, walls, baseboards, trash receptacles, etc.

7.11 Machine Scrub or Strip, Seal, Wax, and Burnish all Composition Floor. The Contractor shall strip, seal, and finish wax floors with a City approved floor stripper, sealer, and finish wax. All floot waxed areas to be stripped, sealed, and finished shall be completed in accordance with the manufacturers' recommendation. The Contractor shall ensure that there are no splash marks or mop streaks left on fixtures, walls, and baseboards, etc. The Contractor shall ensure that all cleaning solutions have been mixed according to manufacturer's directions and are appropriate for the surface areas to be cleaned.

7.12 Spot Cleaning. A surface adequately spot-cleaned is fee of all stains, deposits and is substantially free of cleaning marks.

7.13 Deep Cleaning or Detail Cleaning. Deep cleaning is satisfactorily performed • when all surfaces are adequately cleaned and free of all debris, streaks, film, odors, dust, grit, dirt, lint, cleaning solutions, standing water, rust, grime, feces, urine, water deposits, stains, and any foreign deposits.

7.14 Clean. The removal of trash, dirt, dust, lint, marks, stains and spots.

7.15 Sweeping. A properly swept floor is free of all dirt, dust, grit, lint, and debris.

7.16 Light Fixture Cleaning. Light fixtures are clean when all components including bulbs and tubes are without insects, dirt, lint, film, and streaks. All lenses that have been removed must be replaced immediately. Light fixtures are to be dusted and wet wiped.

7.17 Phones. Upon request the phones are to be wiped and disinfected. All components must be free of debris.

7.18 Restrooms. The contractor shall use cleaning chemicals provided by the City to completely clean and disinfect all exposed surfaces of sinks, toilets, urinals, dispensers, walls, floors, etc. The cleaning shall include the drying and polishing of all exposed hardware. The interior of toilets and urinals shall be scrubbed. After cleaning, the fixtures shall present a clean, bright, shiny appearance. Fixtures shall be free of all visible soil, scales, blood, feces, rust stains, scum, streaks, mineral deposits, and other foreign substances. All metal hardware such as flush valves, faucet valves, and faucets shall be wiped dry and free of streaks, spots, stains, etc. The Contractor shall refill all dispensers' paper towel, toilet tissue, sanitary napkin, soap and air freshener dispensers, and other dispensers to the proper fill level. The Contractor shall check all metal hardware such as flush valves, faucet valves, dispensers, toilets, urinals, sinks, etc., for proper operation and shall report inoperative devices to the City representative(s). Attempt to clear all toilets and sink stoppages by use of a plunger or other device. If the attempt to clear the stoppage has failed, the Contractor shall post an "out of order" sign on the sink, urinal, or toilet stall door, and shall immediately report the stoppage to the city staff.

7.19 Showers. The Contractor shall remove all dirt particles, foreign substances, and debris. Contractor shall thoroughly wet the entire floor and wall surfaces with a city approved disinfectant. The solution must be allowed to remain on the surface per the manufacturers' recommended dwell time and shall be agitated according to the instructions. The Contractor shall thoroughly clean, disinfect, and scrub all shower surfaces, following manufacturer's guidelines for disinfectants. After being cleaned, the shower floor and walls shall have a uniform appearance with no chemical film residue, mop strings and the grout shall be free of mold or other evidence of soil. The Contractor shall ensure that there are no splash marks on fixtures or related locker room furniture.

8.0 Tasks and Frequencies
See Appendix III, Tasks and Frequencies.

8.1 The regular daily, weekly, and monthly tasks at each of the contract locations are indicated in Appendix III. The regular tasks and frequencies for the Public Safety Facility and the Santa Monica Pier are listed separately.

8.2 A "x" mark indicates that the location requires services in that task category.

For example, the Animal Shelter and the BBB Counting Room do not have a "x" mark in the "Aisleways/Hallways" category. Therefore, those two locations do not require services listed under the "Aisleways/Hallways" category.

9.0 Supplies

9.1 The City shall provide all cleaning chemicals, rags, trash liners, dust pans, brooms, mop buckets, wringers, brushes, dust mops, dusters, wax mops, mops, floor squeegees, window squeegees, floor signs, sponges, hand brushes,. extension poles, handles, push brooms, air fresheners, and restroom supplies (toilet paper, paper towels, toilet seat covers hand soap, shower mats).

Material safety data sheets (MSDS) shall be posted and available at all times.

9.2 Contractor shall supply each contract employee with any necessary personal protective equipment, which may include but is not limited to: safety glasses, safety shields, facemasks, rain gear, leather gloves, latex gloves, and back support belts.

9.3 The Contractor shall ensure proper distribution and monitoring of materials and supplies so as to prevent waste, theft, or other abuse. Issues with dispensers, chemicals and materials shall be reported to the City representative(s).

9.4 The Contractor shall contact the City's representative(s) when supplies are needed. The Contractor shall submit a supply request form through the City's representative(s) indicating the supplies needed for each area.

9.5 The City's representative will authorize or modify the supply request form as necessary. Contractor shall be responsible for stocking and distributing the supplies to the designated supply storage area(s), upon receipt of supplies.

Supplies are generally delivered within (3) business days after Contractor has submitted a supply request to the City's representative.

9.6 The City's representative(s) will assist the Contractor's cleaning staff with training in the proper use of City approved cleaning chemicals and proper dilution ratios & techniques.

10.0 Equipment and Storage
See Appendix IV, Contractor's Equipment & Storage

10.1 Contractor shall supply machines and equipment as listed in Appendix IV to perform daily, weekly, and as needed custodial services. The City representative(s) shall approve or disapprove the equipment based on the operational needs of the facility. Failure to purchase and maintain equipment as specified by the City may result in termination of the contract.

10.2 The City will provide lockable spaces for supplies and equipment as outlined in Appendix IV. The City will not be responsible for the Contractor's supplies, equipment, material, or personal belongings that may be damaged or stolen. The Contractor shall maintain all storage areas and keep them neat, orderly and clean. If required by the City, the Contractor shall be responsible for bringing the supplies to and from the work site necessary to meet the specifications and schedules.

11.0 Personnel

11.1 The Contractor shall furnish sufficient supervisory and working personnel as to properly and promptly accomplish all work required.

11.2 The successful bidder shall provide a list of employees and their job titles to the Custodial Services Administrator and reference the contract number to Purchasing within ten (10) calendar days of commencing work AND notify the Custodial Services Administrator when there are changes in staffing for any reason whatsoever. Referencing the contract number will assist the City in verifying your compliance with this requirement.

11.3 The Contractor is required to adhere to California Labor Code Sections 1060-1065, also known as the Displaced Janitor Opportunity Act, as applicable.

11.4 The Contractor agrees to extend the required transition employment period for employees who have been employed by the terininated contractor from the required sixty days to six months. The Contractor retains the right to terminate any employees due to performance and conduct.

11.5 The Contractor and their employees shall conduct themselves in a professional manner at all times. All personnel shall be fully clothed in suitable uniform attire with a company identifying marker and shall not disrupt the public or on-site staff.

11.6 The Custodial Services Administrator or his designee may require the Contractor to immediately remove any employee(s) deemed careless, incompetent, or otherwise objectionable from the worksite.

11.7 Contractor's personnel must be equipped with cell phones at all times work is being performed. The Contractor shall answer phones with live personnel (and not machines) at all times.

11.8 The Contractor shall assign a competent supervisor/ manager who will oversee the assigned custodian's job performance at all times work is being performed. This person must be capable of discussing matters pertaining to the services provided with the Custodial Services Administrator or his designee. This supervisor inust have a minimum of five (5) years of actual field experience and must demonstrate to the satisfaction of the Custodial Services Administrator that they possess adequate technical experience.

11.9 Additionally, a non-working supervisor shall provide continual oversight and inspection of all areas and employees under the Contractual Services Agreement to insure that all work is being performed according to standards and schedules required.

11.10 Contractor shall require all employees who will be performing services to the City as a result of the Contractual Services Agreement to undergo an ethics/code of conduct training. Contractor shall provide a copy of the employees' orientation handbook to confirm that employees have been instructed on proper conduct.

11.11 For security, safety and efficiency reasons, any custodial contract location within the City of Santa Monica requires that at a minimum one person at any given time must be able to read, write, and communicate in English.

11.12 Contractor shall ensure that employees assigned to work at any custodial contract location within the City of Santa Monica meet all current laws to work in the United States.

11.13 The Contractor's employees shall not disturb documents on desks, open drawers or cabinets, use televisions, computers, typewriters, telephones, or radios. The contractor's employee(s) shall not remove or cause any items from office, conference rooms, or other areas within the facility to be removed.

11.14 The Contractor's employees are not to be accompanied in their work areas or on the premises by acquaintances, family members, assistants, or any other person unless said person is an authorized employee of the Contractor.

11.15 In addition, the consumption of alcoholic beverages, use of illegal drugs, gambling while on duty, and loitering in or around the facility premises after normal working hours are strictly prohibited. Any violation of the above shall be grounds for termination of the service agreement by the City.

12.0 Supervision

12.1 Contractor shall furnish sufficient supervisory and working personnel as to properly and promptly accomplish all work required.

12.2 The Contractor shall have one supervisor/manager on duty or on call at all times. The Contractor's supervisor/manager shall have an operable (cell phone) with the numbers provided to the City's representative(s).

12.3 The Contractor's crew leader and operational staff, as well as their supervisory and managerial staff, shall be fully versed in the scope of work required and the time in which it is to be completed. An outline of the task requirements, schedules, and timelines for each crew shall be kept at the facility. If any task cannot be thoroughly completed within the scheduled timeline, Contractor shall notify the City's representative(s) immediately.

12.4 The Contractor shall provide the City's designated representative(s) with the names of all employees assigned to the work site. Employee changes and schedule revisions shall be reported prior to their execution. Contractor shall assign the same individual(s) to area(s) within each area, with trained backup help available.

12.5 The City reserves the right to change the coverage days/times to best meet the needs of City operations.

12.6 . The Contractor's assigned supervisor/manager shall be responsible for covering any missing shift and shall ensure all duties are completed as specified. If the Contractor's supervisor/manager or an additional custodian is used to cover the missing custodian, the City shall not be billed an additional charge for coverage.

12.7 Holidays: The Contractor will not be required to provide staff coverage on the following holidays noted. There are currently nine (9) official holidays:

New Year's Day, Martin Luther King's Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the Friday following Thanksgiving Day, and Christmas, with the exception of the Santa Monica Pier and the Public Safety Facility where year around coverage is needed.

12.8 The Supervisor/Account Manager shall meet on-site monthly with City staff when requested for walk through inspections. Any problems or issues shall be addressed at that time. These meetings shall not be construed to relieve the supervising Contractor of the duty to provide continuous inspection of the work areas. These walk-through inspections are mandatory and will be utilized by the City to generate a monthly inspection report.

12.9 The monthly inspection report of the facility will be used to indicate satisfactory/unsatisfactory ratings for all cleaning tasks. Contractor will be notified of unsatisfactory ratings and Contractor is expected to correct items/issues within 24 hours of notification.

12.10 At the request of the City, Contractor shall attend weekly meetings and training sessions.

12.11 Contractor shall maintain all work sites free of hazards to persons and/or property resulting from their operations. Contractor will secure the area and remedy any hazardous, unsafe, sub-standard, or non-working conditions immediately upon discovery and report the situation immediately. to the Custodial Services Division, or City representative(s). This will include any damages by accident, vandalism, theft or acts of god. • 12.12 Contractor shall be responsible for damage to persons and/or property that occur as a result of the fault or negligence of said Contractor or their employees.

12.13 If the Contractor, its employees, or subcontractors cause damage to any City facility due to negligence or non-compliance with the specifications of this bid, the Contractor shall repair such damage at its own cost within a reasonable amount of time, or the City may repair such damage and the cost thereof shall be deducted from the monies due to the Contractor.

12.14 All persons engaged in the work will be considered employees of the Contractor and the Contractor shall be held directly responsible for their work. A 48-hour notice must be given to the City if a subcontractor is to be used for a portion of the work and the contractor must obtain prior written approval for the subcontractor to be used. If the contractor chooses to hire a subcontractor, contractor must ensure that a supervisor or lead person is on site to oversee the work of the subcontractor at all times.

13.0 Uniforms

13.1 While on duty, Contractor's employees shall be required to wear uniforms, which include pants, shirts, and safety work shoes that meet OSHA rules.

13.2 Contractor shall be responsible for the cost of providing such uniform items to its employees. Uniform must include the company's name.

13.3 All contract personnel must wear an identification badge during work hours, which shall include the company's name, company logo, employee's first and last name, and a photo of the employee.
13:4 The Custodial Services Administrator must approve such uniforms. These uniforms should only be worn while on duty. All employee uniforms shall be neat and orderly at all times. At no time shall the Contractor's employees be allowed to wear any other uniform that has not been approved by the City of Santa Monica or the City's authorized representative(s).

14.0 Safety

14.1 Vendor shall perform work in the safest manner and adhere to the safety standards outlined by CAL OSHA. The Custodial Services Administrator or his designee reserves the right to issue restraint or cease orders to the Contractor when unsafe or harmful acts are observed or reported.

14.2 The Contractor shall perform all work to meet or exceed all accepted standards for safe hazardous material handling. The Contractor shall additionally accept the sole responsibility for complying with all City, State, Federal, and other legal requirements, including but not limited to, compliance with applicable OSHA and CAL-OSHA safety orders. The Contractor shall inspect all potential hazards and keep a log of the date of inspection and the action taken.

14.3 The Contracțor is responsible for educating their employees on all safety precautions. For example, equipment shall not be placed in any traffic areas or in other locations in that would create safety hazards and the workers shall provide and place appropriate warning signs on wet or slippery floors whenever deemed necessary.

14.4 Contractor's employees shall wear shoes which meet OSHA rules.

14.5 The Contractor is responsible for supplying each employee with any necessary personal protective equipment which may include but is not limited to safety glasses, safety shields, facemasks, rain gear, leather gloves, latex gloves, and back support belts.

15.0 Recycling, Organics, and Refuse Disposal
The Contractor shall remove trash, organics, recyclable materials from facility (s) as required. These items shall be deposited in location(s) as specified by City staff. The Contractor shall keep organics and recyclables separate from trash collection & disposal and shall place the organics and recyclables in their respective bins.

16.0 Integrated Pest Management (IPM)/Toxic Use Reductions The Contractor shall notify City staff of any areas where building or structural pest control may be required. This control will be provided by a separate City approved pest control operator. Contractor shall not apply any pesticides in or around City facilities or structures. Only the City's contracted pest control operator is authorized to apply pesticides.

17.0 Environmental Requirements
Contractor shall conduct all aspects of its operation in compliance with all State and Federal laws and regulations. Contractor shall ensure that all personnel whose responsibilities involve cleaning and waste disposal are properly trained.

18.0 Security Procedures/Keys/Alarm Codes

18.1 Access to City facilities shall be in accordance with instructions, keys, and/or security codes issued by Custodial Services Administrator or his or her designee. Access to some areas may include special instructions about security systems installed at a particular location. The Contractor shall take all reasonable precautions to ensure that building and areas are secure at all times. Every effort must be made to ensure that the building is secured prior to leaving.

18.2 The keys to the City building are only to be used by Contractor's staff to access the facility to perform services as specified in this bid. The Contractor assumes all responsibility for its employees' use and return of all keys issued.

18.3 All keys issued to the Contractor shall remain the property of the City and will be returned upon demand or termination/expiration of the service term.

Charges will be assessed for each key not returned. Further assessments will be made for the actual cost of parts and locksmith services should it be necessary to remove a lost key from the facility keying system.

18.4 If any key is lost or stolen, the Contractor shall notify the City representative(s) in writing of the loss, identify the facility for which the keys were lost; date of loss; who lost the keys; where they were lost; the date and time the loss was discovered; and what actions the Contractor has taken to prevent future loss.

18.5 Duplication of keys to City facilities by Contractor is strictly prohibited and may be grounds for termination.

18.6 If applicable, it is the responsibility of the Contractor's employees to disarm. and arm the security alarm system upon entering and exiting.

18.7 If security alarm is triggered and a fee is incurred due to the security alarm company responding to triggered alarm, Contractor is responsible for covering the cost for this occurrence.

19.0 Quality of Work

19.1 All work shall be performed in accordance with the best custodial services maintenance practices. The Custodial Services Administrator or his designee shall inspect all maintenance operations and approve or reject the work performed, including methodsor materials used.

19.2 If work performed is rejected, Contractor shall remedy the situation as soon as possible at no additional cost.

19.3 City staff shall closely monitor the Contractor staffs performance to detect operational irregularities and non-compliance with contractual requirements.

20.0 Training

20.1 Training shall be initially be provided to the Contractor by the City's designated representative(s). Contractor shall provide on going, on the job training to its staff, either individually or collectively. Cross training shall be, at all times, the responsibility of the Contractor.

20.2 Contractor shall be required to cross-train its employees so that vacancies and absences can be readily filled with minimal disruption. Training shall include, but is not limited to: proper cleaning procedures to meet or exceed industry standards, hazardous material handling (based upon manufacturer's recommendations and MSDS), proper conduct, and safety awareness training.

21.0 Parking
See Appendix V, Parking Passes & Contractor Parking.

21.1 The City will provide the contractor with parking permits and/or spaces for the duration of the agreement. Parking information is outlined in Appendix V. The vendor shall return parking permits to City staff upon request and/or once vendor is no longer providing services to the location.

21.2 • Parking Permits shall only be valid when the Contractor is actively performing work covered in this contract for the dates, times, and locations approved and specified on the permits. Permits are never valid at times or on streets where parking is otherwise prohibited including, but not limited to red zones, and street sweeping.

22.0 Payroll Records

22.1 Contractor shall keep meticulous records of payroll, supplies, equipment, materials, and overhead to support the value of invoiced work and shall make the records available to the City upon request in the event of a dispute.

Records shall be kept for a minimum of three (3) years from receipt of final payment.

22.2 The City retains the right to examine the Contractor's payroll records at any time. If the services provided to the City exceeds $54,200 annually, Contractor is required to comply with the City of Santa Monica's Living Wage Ordinance requirements and pay its employees the Living Wage, as set by the SMMC Chapter 4.65. This amount is adjusted annually on July 1" by an amount corresponding to the previous year's January-to-January change in the Consumer Price Index.

23.0 Monthly Reports and Invoices

23.1 Contractor shall submit a detailed report of maintenance performance every month by the 10" of the following month. The monthly report shall contain all specified maintenance tasks performed at each job site and/or the number of service hours rendered. Contractor shall submit the report to the City as scheduled and in the approved format.

23.2 Monthly reports shall be accompanied by billing invoices in accordance with the bid price. The City shall not make monthly payments until it has received and approved such reports.

23.3 Invoices shall be submitted on a monthly basis and billed as priced in Exhibit B, Budget. The City shall not issue payment for any services not performed or service hours not worked.

24.0 Failure to Perform Satisfactorily

24.1 It is agreed and understood that if the Contractor fails to perform the work as specified, the Custodial Services Administrator or his designee may have such corrections made, charge the cost to the Contractor; set a date by which any discrepancies or deficiencies in the work must be corrected by the Contractor; consent to accept such unsatisfactory service with an appropriate adjustment in price, based on established cost factors; or terminate services with a thirty (30) days written notice to the Contractor.

24.2 It is agreed and understood that payment will not be made for services not performed during a monthly billing period. Furthermore, if the Contractor also fails to provide the number of employees designated in the contract and enumerated in the yearly work plan, a deduction shall be applied to the Contractor's billing accordingly. The deduction will be calculated based on the variance of hours contracted and hours performed and number of employees contracted and number of employees on site.

24.3 Any deficiencies in the work that remain uncorrected after the date set for correction will be used as the basis and justification for an appropriate billing adjustment in the month of or following the occurrence. Unless otherwise negotiated, billing adjustments for this uncorrected work shall be retention of the hourly, daily, weekly, monthly, quarterly, bi-annual, annual rates as applicablé and as established in the schedule of prices. In addition, deficiencies not addressed within the agreed upon time frame may be used as justification for termination.

25.0 Payment Withheld
The City may withhold payment, to such extent as may be necessary to protect the City from loss due to: unsatisfactory work not corrected; service hours not worked; failure of Contractor to make proper payments, including the City's Living Wage to its employees or subcontractors; negligence of Contractor resulting in excessive use or waste of City provided cleaning chemicals and/or supplies; and any damages to public or private property caused by Contractor.

26.0 Termination

26.1 Termination for Default. In the event Contractor fails or refuses to perform any of the provisions in this Agreement, and if such default is not cured within a period of three (3) days after receipt by Contractor of City's written notice of default specifying the nature of such default and the steps necessary to cure such default, City may immediately terminate the Agreement by written notice.

26.2 Termination for Convenience. The City shall have the option, at its sole discretion and without cause, of terminating portions of the contract by an amendment, or terminating the entire Agreement by giving thirty (30) days written notice to Contractor. Upon termination of this Agreement, City shall pay to Contractor compensation earned and unpaid up to the effective date of termination.

Appendix I - Facility Locations & Details
Appendix II - Staffing Schedule
Appendix III - Tasks and Frequencies
Appendix IV - Contractor's Equipment & Storage
Appendix V - Parking Passes & Contractor Parking.

Exhibit B
Budget
See Appendix VI - Hourly Rates, Renewal Options, Contingency Rates, & Specialty Services
See Appendix VII - Five-Year Contract Budget
Exhibit C
Insurance Requirements
Contractual Services Agreement Insurance Requirements and Verifications Contractor shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors.

Minimum Scope and Limits of Insurance
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering GCL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal and advertising injury, with limits of no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/locatión or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), or if Contractor has no owned autos, Code 8 (hired) and Code 9 (non- owned), with limits of no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers' Compensation: Workers' Compensation insurance as required by the State of California, with Statutory Limits and Employers' Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease (see footnote # 1).

If the Contractor maintains higher limits than the minimums shown above, the City of Santa Monica requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Santa Monica.

Other Insurance Provisions

1. The insurance policies are to contain, or be endorsed to contain, the following provisions:
a. Additional Insured Status (CGL policy): The City of Santa Monica, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance at least as broad as Insurance Services Office Form CG 20 10 11 85.
b. Primary Coverage (all policies): For any claims related to this Agreement, the Contractor's insurance shall be primary as respects the City of Santa Monica, its officers, officials, employees and volunteers. Any insurance or self insurance maintained by the City of Santa Monica, its officers, officials, employees or volunteers shall be in excess of the Contractor's and shall not contribute with it.

C. Notice of Cancellation (all policies): Each insurance policy required herein shall state that coverage shall not be cancelled except after notice has been given to the City of Santa Monica.
d. Waiver of Subrogation (all policies): Contractor hereby grants to the City of Santa Monica a waiver of any right of subrogation which any insurer of said Contractor may acquire against the City of Santa Monica by virtue of payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whetheror not the City of Santa Monica has received a waiver of subrogation endorsement from the insurer.

The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Santa Monica for all work performed by the Contractor, its employees, agents and subcontractors.

Deductibles and Self-Insured Retentions
Any deductibles or self insured retentions must be declared to and approved by the City of Santa Monica. The City of Santa Monica may require the Contractor to purchase coverage with a lower deductible or retention or provide satisfactory proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
Insurance is to be placed with insurers with a current a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to the City of Santa Monica.

Verification of Coverage
Contractor shall furnish the City of Santa Monica with original certificates and amendatory endorsements or copies of the applicable policy language providing the insurance coverage required herein. All certificates and endorsements are to be received and approved by the City of Santa Monica before work commences. However, failure to obtain required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City of Santa Monica reserves the right to require complete, certified copies of all required insurance policies, including the endorsements required herein, at anytime.

Failure to Maintain Insurance Coverage
If Contractor, for any reason, fails to maintain insurance coverage which is required pursuant to this Agreement, the same shall be deemed a material breach of contract. The City of Santa Monica, at its sole option, may terminate this Agreement and obtain damages from the Contractor resulting from said breach. Alternatively, the City of Santa Monica may purchase such coverage (but has no special obligation to do so), and without further notice to the Contractor, the City may deduct from sums due to the Contractor any premium costs advanced by the City for such insurance.

Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein. All exceptions must be approved in writing by the Risk Manager,
Footnotes
• # 1: Workers' Compensation insurance coverage is not required if the Contractor does not have employees. The Contractor must, however, execute the City's Workers' Compensation Coverage Exemption Declaration Form •

Appendix I - Facility Locations & Details
Location Areas Within Location Square Footage & Floor Components Restroom & Fixture Breakdown Square Carpet Natural Torrazzo Wood Concroto/
Footage Men's RR Woman's Unisex Urinal Tollet Sink Showers. Kitchon Arcadia Wator Troatment Linoloum Corc Comont :RR
1228 South Bundy Drive, LA, CA 90025 RR
4,228 1,393| 1,666|
City TV Area 1: 1st Floor 3.400 N
1654 19th Stroot Area 2: 1st Floo: Studio 1,300 1.939 3 Area 3: 2nd Floor Stairs and Hallway 1,300
BBB Counting Room 1660 7th Street
Animal Sheltor. Main Office, Incl Restroom and Ext. Public RR 1640 9th Stroot
Harbor & PD Substations Pler Harbor Substation; 402 Santa Monica Pier Pier PD/Police Substation; 300 Santa Monica Pier
Civic Auditorlum Office/Business
14374th Street Area 1: Sulte 300 - Architecture Services (Inci shared areas Suite 300 & 310 2,799|
Area 1: Suite 300 - Civil Engineering (Inci shared areas) Area 2: Suite 310 - Cultural Affars 440

1.350
Area 3: Shared Area, incl Kitchen/Lunchroom, 2 Conference rooms, & 2 1,240 hallway restrooms
1717 4th Stroot Area 1: 1st Floor - Admin
1st & 2nd Floor Area 2: 1st Floor - Bus & Rev

3.068
Area 3: 1st Floor - Parking Ops 1,213
Area 4: 1st Floor - OSE 643 3,143
Area 5: 1st Floor - Shared Lobby
Area 6: 1st Floor - Shared Copy Room
Area 7: 1st Floor - Shared Breakroom Common Areas such as hallways, restrooms, elevators Area 8: 2nd Floor - Budget are not part of this bid
Area 9: 2nd Floor - Admin
Area 10: 2nd Floor - Fin Ops
Area 11: 2nd Fioor - Risk Mat
Area 12: 2nd Floor - Shared Kitchen & Patio
1730 4th Streot Area 1: ist Floor B&S inspoctors
Area 2: 2nd Floor B&S Code Compliance
Area 3: 2nd Floor Private Office
Area 4: 2nd Ficor "Trimana"
Area 5: 2nd Floor Restrooms, Haliways. Lobby 975
Area 6: 2nd Floor Exterior Patio Dock
1901 Main Street Area 1: ist Floor - Housing Preservation Area 2: 2nd Floor - Economic Development
Area 3: 2nd Floor - Farmer's Market
Area 4: Second Ficor - HED
Area 5: Second Floor - ISD
Area 6: Second Floor - Shared Area
City Yards Area 1: Water/ WW/ Meter
2500 Michigan Avo Area 2: Traffic Signal '2
Area 3: Fire Dopt Training Trailer
Area 4: Street Maintenance
Area 5: RRR Admin Trailer 8855
Area 6: RRR Operations
Area 7: Fleet Mgmt
Area 8: Print Shop
Airport South Area 1: Admin Bullding. 3200 Donald Dougias Loop South 3223 Donald Douglas Loop Area 2: Pilot's Lounge, 3200 Donald Douglas Loop South South Area 3: Hallways & Restrooms. 3200 Donald Douglas Loop South Area 4: Exterlor Deck & Elevator: 3200 Donald Douglas Loop South IN Area 5: Police Substation, 3200 Donald Douglas Loop South Area 6: Gen. Aviation Facility: 3100 Donald Douglas Loop South Area 7: 3400 Alrport Ave
Area 8: 3200 Airport Ave
Area 9: 3050 Airport Ave
Area 10: 3000 Alrport Avo
Area 11: 2900-Airport Ave
Airport North 3100 Donaid Douglas Loop North
3100 Donald Douglas Loop Hangar 8
North South Say
Aeroplex
(Information providod rollocto Suite B
curront corvico aroas -cubjoct to Suite C normation not avallabie at this time chango based on oporationa!
changes) Suite G
Hangar 7
Hangar 1
Pubile Safoty Facility Building Basements B1 & 82
23,650| 11.050 2500l 5.600
Tst Floor - 4th Floor 50,500 $2,500 2.000
4,500

Appendix II - Staffing Schedule
Location: Staffing Wks/. MONDAY TUESDAY WEDNESDAY, THURSDAY FRIDAY: SATURDAY SUNDAY: Total Total Notes Yoar. Hours! Hours/
Woek
Arcadia Water 1 Custodian 7:00 pm - 8:00 pm 7:00 pm - 8:00 pm 1.00 6:00 pm - 8:00 pm 2.00 4.00 208 City TV 1 Custodian 8:30 pm - 10:30 pm 2.00 |8:30 pm - 10:00 pm| 1.50 8:30 pm - 10:00 pm 1.50 18:30 pm - 10:30 pm 2.00 7.00 364 BBB Counting Room 1 Custodian 7:00 pm - 8:00 pm 1.00 1.00 Animal Shelter 1 Custocian 6:30 am - 8:30 am 2.00 6:30 am - 8:30 am 2.00 6:30 am - 8:30 am 2.00 6.00 312 PD Substations 1 Custodian 12:00 pm - 2:15 pm 12:00 pm - 2:15 pm 2.2512:00 pm - 2:15 pm 2.25 12:00 pm - 2:15 pm 2.25 12:00 pm - 2:15 pm 225 11.25 Civic Centor 2 Custodian 1:00 pm - 2:00 pm 1:00 pm - 2:00 pm 1.00 1:00 pm - 2:00 pm 1:00 pm - 2:00 pm 1,00 1:00 pm - 2:00 pm 5.00 1437 4th Stroet 1 Custodlan 11:00 pm - 2:00 am| 3.00 11:00 pm - 2:00 am 3.00|11:00 pm - 2:00 am 3.00 11:00 pm - 2:00 am 3.00 8:30 pm - 10:30 pm 2.00 14.00 1717 4th Street 1 Custodian 5:00 pm - 2:30 am | 8.00 6:00 pm - 2:30 am 8.006:00 pm - 2:30 am 8.00 6:00 pm - 2:30 am 8.0016:00 pm - 2:30 am 8.00 40.00 2,080 1730 4th Street 1 Custodian 6:00 pm - 10:00 pm 4.00 6:00 pm - 10:00 pm 4.00 6:00 pm - 10:00 pm 4.00 6:00 pm - 10:00 pm 4.00 |6:00 pm - 10:00 pm 4.00 20.00 1,040 9:00 pm - 11:00 pm 2.00 9:00 pm - 11:00 pm 2.00 9:00 pm - 11:00 pm 2.00 9:00 pm - 11:00 pm 2.00 10.00 pm: 12.00 T 200T 10.00T 5207 1901 Main Stroot 1 Custodian |
1901 Main Streot 1 Custodian 9:00 pm - 11:00 pm 2.00 9:00 pm - 11:00 pm 2.00 9:00 pm - 11:00 pm 2.00 9:00 pm - 11:00 pm 2.00 2.00 10.00 1901 Main Stroot Total:

City Yards 1 Custodian 4:30 pm - 8:30 pm 4.004:30 pm - 8:30 pm 4.00 4:30 pm - 8:30 pm 4.0014:30 pm - 9:30 pm 4.005:00 pm - 6:00 pm | 1.00 6:30 pm - 10:00 pm | 3.50 20.50 1.066 Friday: Area 6 RRR Ops Only City Yards 1 Custodian 4:30 pm - 8:30 pm 4.00 4:30 pm - 8:30 pm 4.004:30 pm - 8:30 pm 4.004:30 pm - 8:30 pm 4.00 6:30 pm - 10:00 pm | 3.50 19.50 1.014 City Yards Total: 2,080
Airport (South) E Custodian 7:00 pm - 3:30 am 8.00 7:00 pm - 3:30 am 8.00 7:00 pm - 3:30 am 8.00 7:00 pm - 3:30 am 8.00 6:00 pm - 3:30 am 9.00 41.00 2132 Sunday: Area 5 PD Substation trailer Airport (North) 1 Custodian 8:00 am - 4:30 pm 8.00 8:00 am - 4:30 pm 8.008:00 am - 4:30 pm 8.00 8:00 om - 4:30 pm 8.00 8:00 am - 4:30 pm 8.00 40.00 2,080| Airport (North) 1 Custodian 8:00 pm - 4:30 am 8.00 18:00 pm - 4:30 am 8.00 18:00 pm - 4:30 am 8.00 8:00 pm - 4:30 am 8.00 8:00 pm - 4:30 am 8.00 40.00 2.080 Alrport Total: 6.292
Lead Cuat 7:00 am - 3:30 pm 8.00 7:00 am - 3:30 pm 8.00 7:00 am - 3:30 8.00 7:00 am - 3:30 pm 8.00 17:00 am - 3:30 pm 8.00 40.00| 2,08030 min meal break included 1 Custodian 7:00 am - 3:30 pm 8.00 7:00 am - 3:30 pm 8.00 7:00 am - 3:30 pm 8,00 7:00 am - 3:30 pm 8.00(7:00 am - 3:30 pm 8.00 7:00 am - 3:30 pm 8.00 7:00 am - 3:30 pm 1 8.00 56.00l 2,91230 min meal break included PSF 1 Custodian 8:00 am - 12:00 pm| 4.00 8:00 am - 12:00 pm 4.00 8:00 am - 12:00 pm 4.00 12.00 1 Custodian 3:30 pm - 12:00 am 8.00 3:30 pm - 12:00 am 8,00 3:30 pm - 12:00 am 8.00 3:30 pm - 12:00 am| 8.00 3:30 pm - 12:00 am| 8.00 3:30 pm - 8:00 pm / 4.50 44.50 2,314|30 min meal break included PSF 1 Custodion 3:30 pm - 8:30 pm 5.00 3:30 pm - 8:30 pm 5.00 3:30 pm - 8:30 pm 5.00 3:30 pm - 8:30 pm 3:30 pm - 8:30 pm 5.00 25.00 1,300 PSF Total: 9,230
Plor 1 Lead Cust 8:00 am - 5:00 pm 8.00 8:00 am - 5:00 pm 8.008:00 am - 5:00 pm 8.00 8:00 am - 5:00 pm 8.00 8:00 am - 5:00 pm 8.00 8:00 am - 5:00 pm 8.00 8:00 am - 5:00 pm 8.00 56.00 2,912.1 hour lunch break included Pler 1 Custodian 8:00 am - 5:00 pm 18:00 am - 5:00 pm 8.008:00 am - 5:00 pm 8.00 8:00 am - 5:00 pm 8.00 8:00 am - 5:00 pm 8.00 8:00 om - 5:00 pm 8.00 8:00 am - 5:00 pm 8.00 56.00 2.912 1 hour lunch broak included Plor 1 Custodion 12:00 pm - 9:00 pm 3.00 12:00 pm - 9:00 pm 8.00 |12:00 pm - 9:00 pm 8.00 12:00 pm - 9:00 pm 8,00 12:00 pm - 9:00 pm 8.00 12:00 pm - 9:00 pm 8.00 12:00 pm - 9:00 pm 8.00 56,00 2.912 1 hour lunch break included Plor Lead Cust 5:00 pm - 2:00 am 5:00 pm - 2:00 am 8.00 5:00 pm - 2:00 am 8.00 5:00 pm - 2:00 am 8.00 5:00 pm - 2:00 om 8.00 5:00 pm - 2:00 am 8.00 5:00 pm - 2:00 om 8,00 56.00 2,912 1 hour lunch break included Plor Custodion 5:00 pm - 2:00 am 8.00 5:00 pm - 2:00 am 8.00 5:00 pm - 2:00 am 8.00 5:00 pm - 2:00 am 8.00 5:00 pm - 2:00 om 8.00 5:00 pm - 2:00 am 8.00 5:00 pm - 2:00 am 8.00 56.00 2,9121 hour funch break included Plor 1 Custodian 5:00 pm - 2:00 am 8.00 5:00 pm - 2:00 am 8.00 5:00 pm - 2:00 am 8.00 5:00 pm - 2:00 am 8.00 5:00 pm - 2:00 am 8.00 5:00 pm - 2:00 am 8.005:00 pm - 2:00 am 8.00 56.00 2.912|1 hour lunch break included Plor 1 Custodian 5:00 pm - 2:00 am 8.00 8.00 881 hour lunch break included PIer 1 Custodian 18:00 am - 5:00 pm 8.00 18:00 am - 5:00 pm 8.00 18:00 am - 5:00 pm 8.00 8:00 am - 5:00 pm 8.00 3:00 am - 5:00 pm 8.00 8:00 am - 5:00 pm 8.00 8:00 am - 5:00 pm 8.00 56.00 1.456 1 hur lunch break included Pier 1 Custodian 5:00 pm - 2:00 am 8.00 5:00 pm - 2:00 am 8.00 5:00 pm - 2:00 am 8.00 5:00 pm - 2:00 am 8.00 32.00 8321 hour lunch break Included 1 Custodlan 5:00 pm - 2:00 om 8.00 15:00 pm - 2:00 am | 8.00 5:00 pm - 2:00 am 8.00 15:00 pm -2:00 am 8.00 5:00 pm - 2:00 am 8.00 15:00 pm - 2:00 am 8.00 5:00 pm - 2:00 am 8.00 56,00l 1,456 1 hour lunch break Included 12 1 Custodian 8xsly 9:00 am-6:00 pm 8.00 8.00| 64 1 hour lunch break Included 1 Custodian Exalyr 12:00 pm - 9:00 pm 8.00 8.00| 643 hour lunch break Included Pior Total: 21432

1. July throuch September Thursday evenings during the Twilight Concert Series

2. April throuch October during the Pier's high season
e. Holidays: New Year's Day (Jan 1), MLK Day (Jan 16). Prosidents" Day (3rd Monday in Fob), Momorial Day (last Monday in May), Indopendenco Day (July 4), Labor Day (1st Monday In Sopt), Thanksgiving (4th Thursday of Nov), Friday after Thanksgiving, and Christmas (Doc 25)

Appendix III - Tasks & Frequencies: Various Contract Locations (Except Pier & PSF) Aisleways / Hallways
1437 4th 1717 4th 1730 4th 1901 Airport Airport Animal Arcadia BBB City TV City Civic PD Sub- Street Street Street Main North South Shelter Water Counting Yards Admin stations Street Treatmt Room
x X x X X
Daily Weekly Month
Dust furniture
Empty trash & recyclables
Spot clean carpet & upholstered furniture
Sweep, mop, remove marks
Vacuum carpets, mats
Conference Rooms
1437 4th 1717 4th 1730 4th 1901 Airport Airport Animal Arcadia BBB City TV City Civic PD Sub- Street Street Street Main North South Shelter Water Countg Yards Admin stations Street Treatmt Room
X
Daily Weekly Monthly
Check refill supplies (paper products)
Clean walls, glass, signs, doors
Dust furniture
Empty trash & recyclables & shredders
Spot clean carpet, upholstered furniture
Spot clean countertops, cabinets, appliances
Spot clean office equipment
Spot clean tables, chairs, ledges
Spot clean walls, glass, signs, doors
Sweep, spot mop, remove marks
Vacuum carpet, mats
Copy Rooms Areas / Bike Room / Exercise Room
1437 4th 1717 4th 1730 4th 1901 Airport Airport Animal Arcadia BBB City TV City Civic PD Sub- Street Street Street Main North South Shelter Water Countg Yards Admin stations Street Treatm Room
x x X
Daily Weekly Monthly
Dust and clean office equipment machines
Empty trash & recyclables & shredders
Spot clean carpets, upholstered furniture
Spot clean counters, shelves, chairs
Spot clean equipment, machines
Spot clean walls, glass, signs, doors, blinds
Spot mop exercise mats
Sweep, spot mop, remove marks
Vacuum carpet, mats
Entrance Exterior Surroundings
1437 4th 1717 4th 1730 4th 1901 Airport Airport Animal Arcadia BBB City TV City Civic PD Sub- Street Street Street Maln North South Shelter Water Countg Yards Admin stations Street Treatmt Room
x x x x X
Daily Weekly Monthly
Empty trash
Spot clean exterior glass (glass door), metal doors
Spot clean remove all stains
Spot clean walls, signs, doors
Sweep debris
Vacuum mats
Entrance Hallways and Front Counters
1437 4th 1717 4th 1730 4th 1901 Airport Airport Animal Arcadia BBB City TV City Civic PD Sub- Street Street Street Main North South Shelter Water Countg Yards Admin stations Street Treatmt Room
X X
Daily Weekly Monthly
Dust furniture
Empty trash & recyclables
Spot clean brochure rack, picture frames
Spot clean carpets, upholstered furniture
Spot clean tables, chairs, benches, counters
Spot clean walls, glass, signs, doors, cubicle panels
Sweep, spot mop, remove marks
Vacuum carpet, mats
* Do NOT touch artwork in any way at 1717 4th St. 2nd floor (right wall next to entry) Elevators
1437 4th 1717 4th 1730 4th 1901 Airport Airport Animal Arcadia BBB City TV City Civic PD Sub- Street Street Street Maln North South Shelter Water Countg Yards Admin stations Street Treatmt • Room
x
Daily Weekly Monthly
Clean, sweep, mop, remove marks
Clean & polish elevator
Clean floors, threshold, remove marks 1
Clean walls, glass, signs, doors 1
Detail machine clean floors and buff all composition tile floors Detail clean & polish elevator 1
Detail clean floors, threshold, remove marks
Detail clean walls, doors, railing, signs, glass
Exterior Break / Patio Area / Deck / Enclosed Fence Area 1437 4th 1717 4th 1730 4th 1901 Airport Airport Animal Arcadia BBB City TV City Civic PD Sub- Street Street Street Main North South Shelter Water Countg Yards Admin stations Street Treatmt Room
x X
Daily Weekly Monthly
Empty trash & recyclables
Clean and polish water fountain
No hose down washing
Spot clean floor or wash as needed 1
Spot clean wipe tables, chairs, benches, glass, door
Sweep debris
Sweep, spot mop, remove marks
Wipe & clean exterior deck furniture
Exterior Deck Patio - clean, sweep, wash
Exterior Deck Patio - clean & polish all hand railings, signs, furniture General Areas
1437 4th 1717 4th 1730 4th 1901 Airport Airport Animal Arcadia BBB City TV City Civic PD Sub- Street Street Street Main North South Shelter Water Countg Yards Admin stations Street Treatmt Room
x x
Daily Weekly Monthly
Clean doors, thresholds, casings (metal kick-plates) 1
Clean fire extinguisher boxes 1
Clean furniture, vending machines, office equipment
Clean glass, window coverings, ledges, counter tops 1
Clean railings
Clean walls, signs, lights switches (remove stains)
Spot clean carpet
Ceneral Office Areas: Incl. Private Offices & Cubicles / Work Stations / Report Rooms 1437 4th 1717 4th 1730 4th 1901 Airport Airport Animal Arcadia BBB City TV City Civic PD Sub- Street Street Street Main North South Shelter Water Countg Yards Admin stations Street Treatmt Room
Daily Weekly Monthly
Dust furniture 1
Empty trash & recyclables & shredders
Spot clean carpet, upholstered cubicles, upholstered furniture Spot clean tables, desks, chairs, ledges, cubicle panels Sweep, spot mop, remove marks 1
Spot clean walls, glass, signs, doors, blinds
Vacuum carpet, mats
Dust window sills, window coverings, ledges, moldings, paneling, shelves, picture frames, vents, etc.

Spot clean carpet
Vacuum all carpet thoroughly (detail corners) 1
Vacuum under, behind, around desks & file cabinet bases 1 Detail clean plastic, leather and vinyl seat covers
Detail dust all horizontal surfaces - window sills, ledges, molding, frames, vents, window coverings, etc.

Detail polish table tops & bases
Detail vacuum upholstered furniture - carpet partitions, chairs (spot clean) Kitchens, Break Areas & Coffee Rooms
1437 4th 1717.4th 1730 4th 1901 Airport Airport Animal Arcadia BBB City TV City Civic PD Sub- Street Street Street Main North South Shelter Water Countg Yards Admin stations Street Treatmt Room
x x X
Daily Weekly Monthly
Clean sinks, counters, cabinets
Dust furniture
Empty and clean coffee pots
Empty trash, recyclables, organics
Stock paper supplies
Spot clean exterior of appliances, water cooler, microwave, refrigerator Spot clean tables, chairs, vending machines
Spot clean walls, glass, signs, doors, blinds 1
Sweep, mop, remove marks
Detail clean exterior of appliances, water cooler, microwave, refrigerator Clean polish sinks, counter tops, fixtures
Clean shelving, cabinets, appliances
Clean window coverings, casings, blinds
Spot clean carpets
Detail clean tables, chairs, counters, sinks
Detail dust all horizontal surfaces - window sills, ledges, molding, frames, vents, window coverings, etc.

Detall clean interior of appliances, water cooler, microwave, refrigerator Detail polish sinks, counter tops, cabinets, fixtures, table tops, bases, metal Detail vacuum upholstered furniture
Lobbies/ Main Public Areas and Entrance ways
1437 4th 1717 4th 1730 4th 1901 Airport Airport Animal Arcadia BBB City TV City Civic PD Sub- Street Street Street Main North South Shelter Water Countg Yards Admin stations Street Treatm Room
x
Daily Weekly Monthly
Clean sweep, mop all corners 1
Clean and buff / halls / entrance areas / lobbies / all composition file floors Clean and polish tables/counters
Clean handrails and walls for handprints
Dust all areas high and low
Spot clean carpets
Vacuum all carpet thoroughly (detail corners)
Vacuum upholstered furniture
Detail dust all horizontal surfaces - window sills, ledges, molding, frames, vents, window coverings, etc.

Miscellaneous
1437 4th 1717 4th 1730 4th 1901 Airport Airport Animal Arcadia BBB City TV City Civic PD Sub- Street Street Street Main . North South Shelter Water Countg Yards Admin stations Street Treatm Room
x x X X
Dally Weekly Monthly
Clean & stock custodial closets, clean sinks •1
Clean all signs & picture frames (wall mounted) 1
Clean doors and casings
Clean all vents
Clean finger marks from wall around light switches and doorways Clean patio decks, furniture, door, sweep, mop
Clean wash & polish all interior & exterior benches / counter tops / ledges Clean wash & polish all interior hand railings & signs
Spot clean doors and casings
Spot clean all carpet areas 1
Clean all waste & recycle receptacles
Detail machine clean floors, halls, entrance areas, lobbies, and buff all composition tile floors Detail clean chair bases
Patios - clean & polish all hand railings, signs, furniture Patios - clean, sweep, & wash
Vacuum under all office chair clear plastic pads
Restrooms, Locker Rooms, Showers
1437 4th 1717 4th 1730 4th 1901 Airport: Airport Animal Arcadia BBB City TV City Civic PD Sub- Street Street Street Main North South Shelter Water Countg Yards Admin stations Street Treatmt Room
x X X
Dally Weekly Monthly
Check & refill supplies (paper products, soap, air freshener) 1 Clean & disinfect toilets, urinals, sinks
Clean lockers, benches, shelves
Clean mirrors, counters, chrome, stainless steel
Clean walls, glass, signs, dispensers, doors, blinds
Dust fixtures
Empty trash
Sweep, mop shower & restroom floors
Vacuum locker room carpets or mats
Clean all drains, remove debris
Clean vents
Clean disinfect all drains, remove debris
Detail clean disinfect all fixtures, walls, floors, partitions Detail clean & polish all fixtures
Detail clean disinfect tile & grout
Detail clean disinfect/sanitize women's & men's restrooms Detail clean remove marks from floors, corners, edges
Detail dust high& low
Detail clean all corners & edges, remove marks and all debris Clean out all floor drains
Deep clean & disinfect / sanitize tiled wall surfaces, tile & grout Detail clean & disinfect showers
Poor enzyme digester into floor drains or water
Pressure wash deep clean showers
Pressure wash deep clean tile & grout
Waterless Urinals
1437 4th 1717 4th 1730 4th 1901 Airport Alrport Animal Arcadia BBB City TV City Civic PD Sub- Street Street Street Main North South Shelter Water Countg Yards Admin stations Street Treatm Room
Daily Weekly Monthly
Clean vents 1
Fill waterless urinal blue liquid 1
Replace urinal screens if needed 1
Replace waterless urinal cartridge 1
Sanitize clean rinse waterless urinals & walls 1
Wipe off all liquid spills & stains immediately 1
Window Washing
1437 4th 1717 4th 1730 4th 1901 Airport Airport Animal Arcadia BBB City TV City Civic PD Sub- Street Street Street Main North South Shelter Water Countg Yards Admin stations Street Treatmt : Room
Daily Weekly Monthly
Monthly deep cleaning of windows
Tasks & Frequenices: Public Safety Facility (PSF)
Monday through Sunday, Day Shift Dally Weekly Monthly Quarterly Annua Floors/Hallways/Lobbies/Stairs/Elevators/Exterior/Garages Empty trash & recyclables
Dust mop floors & sweep debris
Mop floors & remove scuff marks
Spot clean glass, doors, water fountains, counters, furniture Pan broom carpet & mats (vacuum per schedule or per request) Spot clean carpet
Stairwell B1 - 1st Floor: Pan broom, spot mop & remove scuff marks Parking Garages B1 & B2: Empty trash & recycle & pan broom debris Restrooms: Female & Male Lockers/Showers/Restrooms
Empty trash & recyclables
. Sweep & sanitize mop tile floors
Çlean & sanitize toilets, urinals, sinks, counters, showers, floors Replenish supplies, paper products, soap
Spot clean mirrors, doors, dispensers, wood lockers, partitions Pan broom carpet & mats (vacuum per schedule or per request) Spot clean carpet
Rooms/Offices/Work Stations/Cubicles
Empty trash & recyclables
Pan broom carpet & mats (vacuum per schedule or per request) rrrr
Spot clean glass, doors, counters, furniture, tables
Spot clean carpet
Kitchen/Break Areas/Conference Areas/Lobby Areas
Empty trash & recyclables
Dust mop floors & sweep debris
Mop floors & remove scuff marks
Replenish supplies, paper products, soap
Spot clean glass, doors, sinks, counters, furniture
Spot clean appliances, vending machines, microwave, refrigerator Pan broom carpet & mats (vacuum per schedule or per request) Spot clean carpet 1
Weekly/Monthly/Quarterly/Annual Tasks
Machine auto-scrub floors burnish/buff 1
Polish furniture, metal, chrome, railings 1
Clean wipe walls, glass, doors, kick plates
Stairwells: sweep, mop 1
Lockers: clean wipe polish wood lockers, benches, shelves Break rooms: clean & polish counters, sinks, machines, appliances, furniture 1 Kitchens: clean & polish counters, sinks, appliances, cabinets Lobbies: clean & polish machines, counters, furniture 1 High & low dust ledges, picture frames, appliances, furniture 1 Clean wipe vending machines, microwave, refrigerator, appliances • Elevator exterior & interior: Clean wipe & polish 1
B1/B2/3rd Floor Elevators: Clean wipe & polish
Exterior walkways & ramps: pressure wash & polish metal railings 2 Exterior walkways: clean wipe & polish metal railings
Waterless urinals: check cartridges & replace, add liquid, detail Metal doors: clean wipe & polish
Custodial closets: Clean/organize/stock 1
Exterior patios: sweep, pressure wash & clean railings 1 Trash & recycle receptacles: wash/dry/re-line
B1 parking garage entry area: machine auto-scrub walkway floor B1 & B2 parking garage stairwells: sweep, spot mop, clean railing Lobbies: machine auto-scrub walkway floors
Stairwells: sweep, mop, clean railing
Projects
Per weekly project list assignments 1
Floors: clean machine auto-scrub and burnish/buff 1
Restrooms & showers: pressure wash female/male/unisex
Restrooms & showers: C2 machine/C3 machine or equivalent thoroughly clean all surfaces Carpet & upholstered furniture: spot clean with machine carpet wet extractor 1 Floor care: strip, seal, re-finish buff/burnish
2 B1 report room: strip, seal, re-finish, buff/burnish 1 B1 hallway floors: strip, seal, re-finish, buff/burnish B2 - 4th floor exterior stairwells: sweep debris and pressure wash Exterior walkways and ramps: pressure wash
Exterior walkways: clean wipe & polish metal railings 1 Floors: machine deep scrub, re-finish 2 coats, buff/burnish 1 Roof 3: clean pressure wash & machine scrub 2
Monday through Saturday, Swing Shift Daily Weekly Monthly Quarterly Annual Floors/Hallways/Lobbies/Stairs/Elevators/Exterior/Garages Empty trash & recyclables
Dust mop floors & sweep debris
Spot mop floors & remove scuff marks
Spot clean glass, doors, water fountains, counters, furniture Vacuum carpet & mats
Spot clean carpet
Stairwell B-1 1st Floor: pan broom
Parking garages B1 & B2: empty trash & recycle & pan broom debris Restrooms: Male Lockers/Showers/Restrooms
Emply trash & recyclables
Pan broom debris & spot mop tile floors
Check & correct clean sanitize toilets, urinals, sinks, showers Replenish supplies, paper products, soap
Spot clean mirrors, doors, dispensers, partitions
Vacuum carpet & mats
Spot clean carpet
Rooms/Offices/Work Stations/Cubicles
Empty trash & recyclables
Vacuum carpet & mats
Spot clean glass, doors, counters, furniture, tables
Spot clean carpet
Kitchen/Break Areas/Conference Areas/Lobby Areas
Empty trash & recyclables
Dust mop floors & sweep debris
Spot mop floors & remove scuff marks
Replenish supplies, paper products, soap
Spot clean glass, doors, sinks, counters, furniture
Spot clean appliances, vending machines, microwave, refrigerator Vacuum carpet & mats
Spot clean carpet
Weekly/Monthly/Quarterly/Annual Tasks
Hallways, work stations, cubicles: vacuum all carpet thoroughly Work stations & cubicles: thorough high and low dusting 1 Work stations & cubicles: clean walls, glass, doors, ledges, counters 1 Work stations & cubicles: clean furniture, tables, chairs Work stations & cubicles: clean & polish furniture, metal, railings Hallways, offices, rooms: vacuum all carpet thoroughly 1 Offices & rooms: thorough high and low dusting
Offices & rooms: clean walls, glass, doors, ledges, counters Offices & rooms: clean furniture, tables, chairs
Offices & rooms: clean & polish furniture, metal, railings.

Carpet care: vacuum under desks & corners 1
Carpet care: vacuum under clear plastic chair pads 1
Carpet care: machine spot clean wet extraction
Elevator exterior & interior: clean wipe & polish
Upholstered furniture: spot clean upholstery & clean chair bases 1 Trash & recycle receptacles: wash/dry/re-line 1
Custodial closets: clean/organize/stock
Tasks & Frequenices: Santa Monica Pier
Section 1. Pier Central & West End Men's & Women S Restrooms Hourly Once Per As Shift Needed
Restroom Spot Cleaning
Empty trash, recyclables, sanitary containers, re-line containers Spot clean, disinfect trash receptacles
Spot clean, disinfect toilets, urinals, sinks, remove stains and sand Spot clean, disinfect soap dispensers, paper dispensers Remove all graffiti
Spot clean walls, sinks, drinking fountains, hand dryers, lights Spot check refill supplies (paper products, soap)
Spot clean metal, doors, door handles, metal gates, glass pieces Spot clean, sweep, mop, disinfect floors, remove sand
Spot clean elevator and clean monument located at west end of Pier Dally Restroom Deep Cleaning
Empty trash, recyclables, sanitary containers, re-line containers Clean dust high and low
Clean dust metal grates above doors around building .

Clean & disinfect/sanitize walls, doors, partitions, tile & grout Clean & disinfect/sanitize fixtures, toilets, sinks, urinals, remove stains & sand Remove all graffiti
Clean & disinfect all floors, drains, comers
Remove all debris & marks from floors
Clean & polish all fixtures, dispensers, metal, hand dryers Refill supplies (paper products & soap)
Clean, sweep, mop, disinfect floors, remove sand
Lock restrooms according to posted times (do not close before) Utllity Storage & Break Area
Empty trash, recyclables, re-line containers
Stock supplies, organize
Spot clean walls, glass, signs, doors
Sweep, spot mop, remove marks .

Clean janitor sink, wash basin, mop buckets, mops
Clean, disinfect, & wash janitor tools, hang mops & air dry Section 2: Pier Carousel (1st 8 2nd Floor) Hourly Once Per As Shift Needed
1st Floor Entrance, Wood Flooring, 1st Floor Carousel Ride Areas, 2nd Floor Hallways & Stairwells, 2nd Floor Offices, Workspaces, Conference Room, Copy Room & Kitchenette, Utility Storage Area
Clean & disinfect, wash janitor tools, hang mops & air dry 1 Clean janitor sink, wash basin, mop buckets, mops
Clean penny arcade games
Clean sinks, counters
Clean, polish, wash basin, metals, faucet fixtures, dispensers Empty trash, recyclables, spot clean, re-line containers Refill dispenser (paper products, soap)
Remove graffiti
Spot clean all railings in the Carousel ride area
Spot clean appliances, water cooler, microwave, refrigerator Spot clean carpet
Spot clean floor, remove spots (*extra care to not harm wood floor) Spot clean tables, chairs, benches, counters, machines, cabinets, windowsills Spot clean ticket booth (both inside and outside)
Spot clean walls, glass, signs, doors, drinking fountains, display cases, furniture Spot clean wood railings, horses, counters, ledges
Spot clean, dust book cases, picture frames, office equipment and machines Stock supplies
Sweep debris, doorways, stairwells, mats
Sweep with a Swiffer to remove dirt, sand and debris
Sweep, mop, remove marks, clean/dust (with a dry mop/Swiffer) Tasks & Frequenices: Santa Monica Pier
Vacuum carpet, debris, doorways, stairwells, mats; remove sand 1st Floor One (1) Unisex Restroom & 2nd Floor Three (3) Unisex Restrooms Check refill supplies (paper products & soap)
Clean & disinfect toilets, urinals, sink, mirrors, remove stains Clean & disinfect trash receptacles
Clean metal, door, door handle, window sills, blinds
Clean sweep, mop, disinfect floors
Clean walls, signs, dispensers, lights, remove graffiti Clean, disinfect soap dispensers, paper dispensers
Empty trash, recyclables, sanitary containers, spot clean, re-line containers Section 3: Exterior Deck Maintenance Hourly Once Per AS Shift Needed
Sweep the entire Pier ramp and asphalt roadway once per shift 1 Sweep the entire Pier parking deck before 10 a.m. and remove loose debris, trash, bottles, cans, etc.
• Damp wipe all stair handrails once per shift
Empty cigarette urns
Clean all four (4) water fountains
Clean bait station
Sweep concrete fishing deck
Section 3: Exterior Deck Maintenance Hourly Once Per As Shift Needed
Empty all trash bags as needed. All bags are to be emptied/removed and a new bag installed when the trash bags are at least half full. Outside of all 29 trash containers shall be cleaned using only towels or sponges, soap, and water Empty all recycling bins as needed. All bags are to be emptied/removed and a new clear 1 liner installed whn the liners are at least half full. Outside fo all 15 recycling containers shall be cleaned using only towels or sponges, soap, and water.

Sweep all stairs and ramps completely every three (3) hours Every 3 Hours

Wet/Dry Vacuum
Institute's "Seal of Approval" program
Vacuum (backpack OR upright) - certified by the Carpet & Rug Approval" program
lacuum 20" wide - certified by the Carpet & Rug Institute's "Seal of Approval" program
Vacuum 18" wide - certified by the Carpet & Rug Institute's "Seal of esponsible for providing insurance and maintenance of this vehicle. mph. It shall include a minimum 1,000 pound pull. Contractor shall be Monica Pier. This vehicle shall not have the capability of exceeding 7 equivalent which will be parked and charged at the City of Santa Contractor must provide a Taylor Dunn Electric Cart or approvod Taylor Dunn Electric Cart or approved equivalent.

Shovels
Rim caddy OR Caddy bag
Housekeeping Cart with recyclable collection container
Hose
Hillyard C2 Cleaning Companion
High Speed Buffer/Burnisher 20" with active vacuum attachment Floor Machine 20"
Electric Pressure Washer Minimum 1500 psi
Carpet Spot Extractor with transport cart
"Seal of Approval" program
Carpet Cleaner Extractor - Certified by the Carpet & Rug Institute's Brute Tandem Dolly
Brute Container 44 Gal dark blue recycle
-
Brute Container 44 Gal. gray
Auto Scrubber 20" with on board charger
Air Floor Blower
storage storage Equipment
Restroom Various Storage bin Closet building RR'S
Shared Shared Cust'T 2nd Floor In Room Shed East end of In Men's Locker Between Storage Location
Shelves Sufficient 57.7 92.6 71.25
Available Storage Onsite (sq. ft.)
Storage
- Pier Harbor PD Substations Auditorium Civic Fleet City Yards - Streets City Yards - RRR City Yards - City TV Room BBB Counting Animal Shelter Alrport - 3400 Airport - 3200 Airport - 3100 Appendix IV - Contractor's Equipment & Storage
Net/Dry Vacuum
Institute's "Seal of Approval" program
Vacuum (backpack OR upright) - certified by the Carpet & Rug Approval" program
Vacuum 20" wide - certified by the Carpet & Rug Institute's "Seal of Approval" program
Vacuum 18" wide - certified by the Carpet & Rug Institute's "Seal of responsible for providing insurance and maintenance of this vehicle. nph. It shall include a minimum 1,000 pound pull. Contractor shall be Monica Pier. This vehicle shall not have the capability of exceoding 7 equivalent which will be parked and charged at the City of Santa Contractor must provide a Taylor Dunn Electric Cart or approved Taylor Dunn Electric Cart or approved equivalent.

Shovels
Rim caddy OR Caddy bag
Housekeeping Cart with recyclable collection container
Hose
Hillyard C2 Cleaning Companion
- High Speed Buffer/Burnisher 20" with active vacuum attachment Floor Machine 20"
Electric Pressure Washer Minimum 1500 psi
Carpet Spot Extractor with transport cart
"Seal of Approval" program
Carpet Cleaner Extractor - Certified by the Carpet & Rug Institute's Brute Tandem Dolly
-
Brute Container 44 Gal dark blue recycle
Brute Container 44 Gal. gray
Auto Scrubber 20" with on board charger
Air Floor Blower
Equipment
garage RR Compactor Compactor
Basement Stairwells Woman RR room/ lab hallway
closets & Inside RR Women's behind behind 1st Floor Restroom/ Garage/ Next to Break Locker
Custi East Side Under Pier Under Pier Storage Location

36.22 Sufficient 139.56 63.9 144.44 160.16 50.18 Available Storage Onsite (sq. ft.) Storage
143 Trea
Street 1901 Maln 2nd Floor 1730 4th Street 1st Floor 1730 4th Street 1717 4th Street PSF Restroom Bidg Pler - Central Restroom Bidg Pler • West End Pler Pler • Under Pier - Trailer Pier - Carousel • PD Substation Appendix V - Parking Passes & Contractor Parking
Location Parking Pass Required # of Parking Passes Note Authorized
1437 4th Street No - onsite parking available NIA Underground parking in City reserved space only Suite 300 & 310
1717 4th Street Keycard for Civic Center Parking Structure 1st & 2nd Floor
1730 4th Street Keycard for Civic Center Parking Structure 1901 Main Street No - onsite parking available NA
Animal Shelter No - onsite parking available NA
1640 9th Street
Airport No - onsite parking available N/A
BBB Counting Room Keycard for BBB 1 parking space designated 1660 7th Street
City TV • No - onsite parking available N/A
1654 19th Street
City Yards No - onsite parking available N/A
2500 Michigan Ave
PD Substations Hangtag or keycard for Pier and/or 1550 PCH Lot 300 & 402 Santa Monica Pier
Public Safety Facility Keycard for Civic Center Parking Structure Santa Monica Pier Hangtag or keycard for Pier and/or 1550 PCH Lot 15 1228 3, Bune: Treatment Plant No - onsite parking available NA Civic Auditorium Keycard for Civic Center surface lot
1855 Main Street •
" The City reserves the right to issue additional parking passes based on operational needs and staffing coverages and inspections. See contract Section 21. Parking for further details.

Appendix VI - Hourly Rates, Renewal Options, Contingency Rates, & Specialty Services SECTION 1. HOURLY RATES - REGULAR SERVICES
DESCRIPTION REQUIRED DAYS SHIFT. REQUIRED REQUIREO CUSTODIAL HOURLY TOTAL COST

HRS WEEKLY WEEKS SERVICES PER PERSON PER YEAR
_ANNUALLY
1437 4TH STREET SANTA MONICA, CA 90401 MON-FRI NIGHT 14 52 1 CUSTODIAN $

24.09$ 17,538
1717 4TH STREET SANTA MONICA, CA 90401 MON FRI NIGHT 40 52 1 CUSTODIAN $ 24.09 $ 50,107
1730 4TH STREET SANTA MONICA, CA 90401 MON-FRI NIGHT 20 52 1 CUSTODIAN $

24.09$ 25,054
1901 MAIN STREET SANTA MONICA, CA 90401 M-TH + SAT NIGHT 20 2 CUSTODIAN 52 $ 24.09 $ 25,054

AIRPORT NORTF
3100 DONALD DOUGLAS LOOP NORTH, SM, CF MON-FRI - DAY 40 52 1 CUSTODIAN 24.09 $ 50,107 90405 MON FRI NIGHT 40 52 1 CUSTODIAN 24.09$ 50,1071

AIRPORT SOUTH
3223 DONALD DOUGLAS LOOP SOUTH, SM, CA SUN-THU NIGHT 41 52 1 CUSTODIAN $ 24.09 $ 90405 51,360

NIMAL SHELTE
640 9TH STREET SANTA MONICA, CA 904 M+ W+ F DAY 6 52 1 CUSTODIAN 24.09 $ 7,516

ARCADIA WATER TREATMENT PLANT
1228S. BUNDY DRIVE, LA, CA 90025 M+ W + F NIGHT 4 52 1 CUSTODIAN 24.09 $ 5,011

BBB COUNTING ROOM
1660 7TH STREET, SANTA MONICA, CA 90401 FRIDAY NIGHT 1 52 1 CUSTODIAN $ 24.09 1,253

CITY TV
1654 19 STREET, SANTA MONICA, CA 90404 7 52 1 CUSTODIAN $ 24.09 $ 8,769

MON-THU NIGHT

CITY YARDS MON-SAT
2500 MICHIGAN AVENUE, SANTA MONICA, CA 90404 NIGHT 40 52 2 CUSTODIAN $ 24.09 $ 50,107

CIVIC AUDITORIUM ADMIN OFFICE
1855 MAIN STREET, SANTA MONICA, CA 90401 MON-FRI DAY 5 52 1 CUSTODIAN 24.09 $ 6,263

POLICE DEPARTMENT SUBSTATIONS
300 & 402 SANTA MONICA PIER, SM, CA 90401 THU-MON DAY 11.25 52 1 CUSTODIAN

24.09| $ 14,093
MON-FRI DAY 40 52 1 LEAD CUSTODIAN $
PUBLIC SAFETY FACILITY 24.85 $ 51,688
333 OLYMPIC DRIVE SANTA MONICA, CA 90401 SUN-SAT DAY 68 52 2 CUSTODIAN $

24.09 85,182
MON-SAT SWING 69.5 52 2 CUSTODIAN $

24.09 87,061
SUN-SAT DAY 56 52 1 LEAD CUSTODIAN 25.96 $
75,596
SUN-SAT NIGHT 56 52 1 LEAD CUSTODIAN

25.96 $ 75,596
SUN-SAT DAY 56 52 I CUSTODIAN

25.17 $ 73,295
SUN SAT SWING 56 52 1 CUSTODIAN

25.17 73,295
SANTA MONICA PIER SUN-SAT NIGHT 112
52 2 CUSTODIANS 25.17 $ 146,590
SANTA MONICA, CA 90401
THURSDAY (11 WKS) NIGHT 8 11 1 CUSTODIAN 25.17 $ 2,215
SUN-SAT (26 WKS) DAY 58 26 1 CUSTODIAN $ 25.96 $ 37,798 SUN-SAT (26 WKS) NIGHT 88 26 2 CUSTODIAN $ 25.17 $
57,589
HOLIDAY (8 PER YR) DAY 8 1 CUSTODIAN 25.17 $ 1,611
HOLIDAY (8 PER YR) SWING 8 1 CUSTODIAN I$ 25.17 $
1,611
TOTAL REGULAR SERVICES, INITIAL TERM (1st YEAR): $ 1,131,464 SECTION 2. RENEWAL OPTIONS

CONTRACT PERIOD TERMS AND CONDITIONS

TOTAL COST
OPTION 1 (2nd YEAR): PER YEAR
SAME PRICE, TERMS, ANO CONDITIONS OFFERED $ 1,131,464
OPTION 2 (3rd YEAR): LIVING WAGE INCREASE ONLY (3% sergion) 1,165,408
OPTION 3 (4th YEAR): LIVING WAGE INCREASE ONLY (31 esteps) $ 1,200,370
OPTION 4 (5th YEAR): LIVING WAGE INCREASE ONLY (3% stumpson) $ 1,236,381
SECTION 3. CONTINGENCY RATES - REGULAR SERVICES

DESCRIPTION TERMS AND CONDITIONS TOTAL COST

PER YEAR
CONTINGENCY RATE - LEAD CUSTODIAN: ADDITIONAL WORK BEYOND THE REQUIREMENTS IN SECTION 1, HOURLY RATES - REGULAR SERVICES 26.22 CONTINGENCY RATE - CUSTODIAN: ADDITIONAL WORK BEYOND THE REQUIREMENTS IN SECTION 1, HOURLY RATES - REGULAR SERVICES $ 24.41 SECTION 4. SPECIALTY SERVICES

DESCRIPTION SERVICE REQUIRED FREQUENCY SQUARE FOOTAGE RATE PER UP TO COST

ANNUALLY SERVICE PER YEAR
WINDOW WASHING 4 NA 475.00$ 1,900
SANTA STA A0101 CARPET CLEANING 4 9020 902.00 3,608
COMPOSITION FLOORS CLEANING 2230 223.00 $
WINDOW WASHING NA 1,580.00 $ 6,320
717 4TH STREE CARPET CLEANING 18345 $ 1,467,60 5,870
ANTA MONICA, CA 9040
COMPOSITION FLOORS CLEANING 2358 212.22 $ 849
WINDOW WASHING 4 860.00 3,440
SANTA STRE CA 0101 CARPET CLEANING 4 6399 $ 703.89 $ 2,816 COMPOSITION FLOORS CLEANING 4009 320.72 $ 1,283
WINDOW WASHING N/A 1,475.00 $ 5,900
1901 MAIN STREET CARPET CLEANING 918.10 $ 3,672
9181
SANTA MONICA, CA 90401
COMPOSITION FLOORS CLEANING 3165 284.85$ 1,139
WINDOW WASHING 12 N/A $ 95.00 $ 1,140

AIRPORT NORTH
3100 DONALD DOUGLAS LOOP NORTH, SM, CA CARPET CLEANING NIA AS PER REQUEST 90405 COMPOSITION FLOORS CLEANING AS PER REQUEST
N/A
WINDOW WASHING NA 190.00 760
AIRPORT SOUTH CARPET CLEANING 9865 986.50 $ 3,946
3223 DONALD DOUGLAS LOOP SOUTH, SM, CA 412.80 $ 1,651
90405 COMPOSITION FLOORS CLEANING 5160
UPHOLSTERY CLEANING (PILOTS LOUNGE) N/A $ 150.00 150
ANIMAL SHELTER WINDOW WASHING 12 N/A $ 95.00 1,140
1640 9TH STREET, SANTA MONICA, CA 90404 COMPOSITION FLOORS CLEANING 1935 $ 193.50 774 WINDOW WASHING N/A $ 50.00 $ 200
ARCADIA WATER TREATMENT PLANT CARPET CLEANING 195.02 $ 780 1393
1228 S. BUNDY DRIVE, LA, CA 90025
COMPOSITION FLOORS CLEANING 2835 $ 255.15 1,021
BBB COUNTING ROOM, 1660 7TH STREET, SM 90401 COMPOSITION FLOORS CLEANING 1280 128.00 512 WINDOW WASHING NA $ 20.00 $ 80
CITY TV CARPET CLEANING 1461 204.54 $ 818
1654 19 STREET, SANTA MONICA, CA 90404
COMPOSITION FLOORS CLEANING 4189 335.12 1,340
WINDOW WASHING N/A $ 245.00 980
CITY YARDS CARPET CLEANING 4912 $ 540.32 2,161
2500 MICHIGAN AVENUE, SANTA MONICA, CA 90404 COMPOSITION FLOORS GLEANING 16082 $ 643.28 2,573 UPHOLSTERY CLEANING (WATER CONF. ROOM) N/A 150.00 600
WINDOW WASHING N/A 85.00 340
MIC AUDITORIUM ADMIN OFFIC CARPET CLEANING 4
855 MAIN STREET, SANTA MONICA, CA 904(
COMPOSITION FLOORS CLEANING 4
WINDOW WASHING 4
POLICE DEPARTMENT SUBSTATION CARPET CLEANING 4 185
00 & 402 SANTA MONICA PIER, SANTA MONIC,
COMPOSITION FLOORS CLEANING 4 • 1520
WINDOW WASHING 19.08
4 NA
PUBE SEE SANTA MONICA ABOA CARPET CLEANING 4 N/A 14,994 COMPOSITION FLOORS CLEANING 4 NA

WINDOW WASHING N/A

SANTA MONICA PIER CARPET CLEANING NA
SANTA MONICA, CA 90401

COMPOSITION FLOORS CLEANING N/A
Appendix VII - Five-Year Contract Budget
CONTRACT JOB SITE YEAR 1. YEAR 1- YEAR 1- YEAR 1 - YEAR 1- REGULAR SERVICE NUAL TOTAL.

Account Number

ANNUAL COST ANNUAL COST ANNUAL COST ANNUAL COST BY SITE BY ACCT 1 - 1437 4TH STREET SANTA MONICA, CA 90401 17,538 1,900 3,608 23,938 01402.555010 8.571 929 1,763 436 11,698
01403.555010 6,219 674 1,279 316 8,488
01560.555010 2,748 298 565 3,751
2 - 1717 4TH STREET SANTA MONICA, CA 90401 50,107 6,320 5,870 53,146 01208.552010 2,836 358 332 48 3.574
01221.552010 7.732 975 906 9,744
01222.552010 11,900 1.501 1,394 14.997
012241.552010 8,152 1.028 955 10,274
01417.552010 3,663 462 429 4,616
014261.552010 9,024 1.138 1.057 11,373
58229.552010 6,800 858 797 8,569
3 - 1730 4TH STREET SANTA MONICA, CA 90401 25,054 3,440 2,816 32,592 0145222.55501G 25.054 3,440 2,816 32,592
4 - 1901 MAIN STREET SANTA MONICA, CA 90401 25,054 5,900 3,672 35,765 01243.522310 4,670 1,100 685 6.667
01263.533220 1,508 355 221 69 2,153
01264.533220 15,080 3.551 2,210 686 21,527
012681.533220 2,676 630 392 3,820
012682.533220 1,120 •164 1,599
5 - AIRPORT NORTH 3100 DONALD DOUGLAS LOOP NORTH SM, CA 90405 100,214 1,140 101.354 33457.555010 100,214 1,140 101,354
6 - AIRPORT SOUTH 3223 DONALD DOUGLAS LOOP SOUTH SM, CA 90405 51,360 760 3,946 1,651 150 57,867 33457.555010 51,360 760* 3.946 1.651 150 57,867
7 - ANIMAL SHELTER 1640 9TH STREET SANTA MONICA, CA 90404 7,516 1,140 774 9,430 01306.533220 7,516 1,140 774 9,430
8 - ARCADIA WATER TREATMENT PLANT 1228 S. BUNDY DRIVE, LA, CA 90025 5,011 200 780 1,021 7,011 25671.544010 5,011 200 1.021 7011
9 - BBB COUNTING ROOM 1660 7TH STREET, SANTA MONICA, CA 90401 1,253 512 1,765 012242.552010 1.253 512 1,765
10 - CITY TV 1654 19 STREET, SANTA MONICA, CA 90404 8,769 80 1,340 11,007 014522.55501H 8,769 80 1,340 11.007
11 - CITY YARDS 2500 MICHIGAN AVENUE, SM CA 90404 50,107 980 2,573 600 56,422 01214.533210 8.067 158 414 8,987
01312.533210 6.564 128 7,313
01416.566470 1,398 1,557
014211.555010 6,203 121 319 6.911
25671.544010 5,259 103 270 300 6,158
27441.533210 12,201 239 13,593
31661.544010 5,259 103 270 300 6,158
54459.555010 5.156 101 265 5,744
12 - CIVIC AUDITORIUM ADMIN OFFICE 1855 MAIN STREET, SM. CA 90401 6,263 340 704 7,442 012071.552010 6,263 340 704 7,442
13 - POLICE DEPARTMENT SUBSTATIONS 300 & 402 SANTA MONICA PIER SM 14,093 1,120 608 16.005 30623.533220 14.093 1,120 608 16.005
14 - PUBLIC SAFETY FACILITY 333 OLYMPIC DRIVE SANTA MONICA, CA 90401 223.932 19,400 2,320 260,646 014522555015 223,932 19,400 2,320 260,646
15 - SANTA MONICA PIER 545,195 5,500 752 555,623
30455.555010 545.195 5.500 752 555.623
CONTRACT YEAR 1 TOTAL (before contingency): 1,131,464 48,220 16,419 750 1,240,013 Annual Living Wage Increase Assumption': 3.0%
Annual Contingency:

YEAR 1 BUDGET YEAR 2 BUDGET •YEAR 3 BUDGET YEAR 4 BUDGET YEAR 5 BUDGET 5-YEAR BÜDGET SERVICES (REGULAR + SPECIALTY: 1,240.013 1,240,013 1,277,214 1.315.530 1.354,996 6.427.767 CONTINGENCY: 248,003 248.003 255.443 263.106 270.999 1,285,554 UNISERVE CONTRACT NOT-TO-EXCEED TOTAL: 1,488,016 1,488,016 1,532,657 1,578,636 1,625,995 7,713,321 2: Continger rovers lanternator e perses as cat with ore contact including, but nor liaited io, for tona spaces, service hours, and frequency of cieaning.

CITY OF SANTA MONICA

LIVING WAGE ORDINANCE CERTIFICATION
July 1, 2017 through June 30, 2018

TO BE COMPLETED BY ALL CONTRACTORS PROVIDING SERVICES TO THE CITY OF SANTA MONICA IN EXCESS OF $54,200
MINIMUM WAGE - $15.87 per hour
Please read, complete, and sign the following:

THIS CONTRACT IS SUBJECT TO THE LIVING WAGE ORDINANCE

THIS CONTRACT IS NOT SUBJECT TO THE LIVING WAGE ORDINANCE If this contract is not subject to the Living Wage Ordinance requirements, please note the reason below and attach supporting documentation for exemption. For example, in order to be exempt pursuant to a collective bargaining agreement, a signed collective bargaining agreement must be attached. (a). contractor is a government agency and is exempt
(b) contractor is a City grantee and is exempt
(C) contractor is a non-profit corporation and is exempt (d) contractor is an employer whose employees are covered by a bona fide collective bargaining agreement where the waiver is explicitly set forth in an agreement in clear and unambiguous terms
(e) contractor is a corporation providing banking services The undersigned, on behalf of himself or herself individually and on behalf of his or her business or organization, hereby certifies that he or she is fully aware of Santa Monica's Living Wage Ordinance (LWO), and the applicability of the LWO, and the applicability of the subject contract, as determined herein. The undersigned further agrees to be bound by all terms of the LWO, as mandated in all sections of Santa Monica Municipal Code, Chapter 4.65. If, at any time during the term of the contract, the answers to the questions posed herein change so that Contractor would be subject to the LWO, Contractor will promptly notify the Director of Finance in writing, Contractor further understands and agrees that the failure to comply with the LWO, this certification, or the terms of the Contract as It applies to the LWO, shall constitute a default of the Contract, which shall be grounds for termination. City shall have the right to examine all books and records of the Contractor as they relate to compliance with the LWO. Payroll records shall at a minimum include the full name of each employee performing labor or providing services under the contract, job classification, and rate of pay.

These statements are made under penalty of perjury under the laws of the State of California.

Title: _ 100.

Signature: Date: 10-2-17
Contractor: _ Bid Number (if applicable):

Service Description:

Janitoned

CITY OF SANTA MONICA

LIVING WAGE ORDINANCE
Certification for Providers of Services to the City of Santa Monica (Fiscal Year 17/18 - July 1, 2017 through June 30, 2018)

TO BE COMPLETED BY ALL CONTRACTORS PROVIDING SERVICES TO THE CITY OF SANTA MONICA IN EXCESS OF $54,200
The City of Santa Monica Municipal Code Chapter 4.65, Living Wage Ordinance (LWO), establishes a Minimum Wage of $15.87 per hour' for certain employees of contractors providing services to the City where services exceed $54,200 or more and requires that contractors also provide the same health care and other benefits to employees' same sex . spouses and domestic partners as are provided to other employees' spouses.

An employee covered by the LWO is any person who does not actually work as a manager, supervisor, or confidential employee, and who is not required to possess an occupational license.

The Living Wage Ordinance applies the services sought pursuant to this bid and bidders are required to prepare and return the Living Wage Certification Form. If the bidder is selected, the bidder must maintain payroll records that include, at minimum, the full name of each employee providing services under the contract, job classification and rate of pay. Bids that fail to include Certification Forms may be considered non-responsive and excluded from further consideration.

Please prepare the following certification if you are a contractor engaging in a contract for services with the City of Santa Monica in excess of $54,200.

Your signature on this certification grants the City permission to review any and all payroll books and records and any company documents pertaining to the benefits offered to employees to assure your compliance with the LWO during the term of the contract.

Please direct any questions and send the completed, signed Certification to:

City of Santa Monica Finance Department
Attention: Living Wage Compliance Section
1717 4th Street, Suite 250
Santa Monica, CA 90401
You can also contact staff regarding living wage ordinance questions by e-mail at [email protected] or by phone 310-458-8281.

CITY OF SANTA MONICA
Sonin Monten OAKS INITIATIVE DISCLOSURE FORM
All persons or entities receiving public benefits defined below from the City of Santa Monica shall provide the names of trustees, directors, partners, and officers, and names of those with more than a 10% equity, participation or revenue interest. This information is required by City Charter Article XXII-Taxpayer Protection.

Name of Entity: INISERVE FACILITIES. SERVICES
Name(s) of persons or entities receiving public. benefit:

Sam Hwang
Name(s) of trustees, directors, partners, and officers:

Sam Hwang - CEO, Secretary, Treasuer
Name(s) of those with more than a 10% equity, participation, or revenue interest:

Sam Hwang
Public benefits include:
• 1. Personal services contracts in excess of $25,000 over any 12-month period;

2. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12-month period; (including purchase orders)

3. Purchase, sale or lease of real property to or from the City in excess of $25,000 over a 12-month period;

4. Non-competitive franchise awards with gross revenue of $50,000 or more in any 12-month period;

5. Land use variance, special use permit, or other exception to an established land use plan, where the decision has a value in excess of $25,000;

6. Tax "abatement, exception, or benefit" of a value in excess of $5,000 in any 12-month period; or

7. Payment of "cash or specie" of a net value to the reciplent of $10,000 in any 12-month period.

Prepared by ferray Sauraner Signature:

Date: 6-11-17 Title: CHIEFOPCRATNG OFFICiA
FOR CITY USE ONLY:

Bid/PO/Contract # 10534 Permit#
City of Santa Monica - 67 - Bid #4272

Yvonne Yeung
From: Michael Spenelli
Sent: Wednesday, September 20, 2017 4:27 PM
To: Yvonne Yeung
Subject: RE: #10534 - Custodial Contract - 9/12 Council meeting Sorry, I hid my approval in the middle the sentence.

They meet the insurance requirements of your agreement.

Michael Spenelli
Risk Management Analyst
City of Santa Monica
1717 4th St, Suite #270
Santa Monica, CA 90401
[email protected]
310-458-4910 tel
310-576-1523 fax
From: Yvonne Yeung
Sent: Wednesday, September 20, 2017 4:20 PM
To: Michael Spenelli < [email protected]>
Subject: Re: #10534 - Custodial Contract - 9/12 Council meeting Hi Michael,
Just so I'm clear, since you already have all the insurance docs on file, does UNISERVE still need to resubmit for this contract? Or do I just reattach the insurance docs that you provided for this contract and get your written OK before routing to John? Sorry, i's hard to read PDFs off of my phone.

Thanks,
Yvonne
From: Michael Spenelli
Sent: Wednesday, September 20, 2017 3:45:47 PM
To: Yvonne Yeung
Subject: RE: #10534 - Custodial Contract - 9/12 Council meeting Hi Yvonne,
You should use the CSA insurance requirements, which they meet the requirements for, with their insurance that is already on file. I have attached their paperwork. Please feel free to call if you have any questions.

Sincerely,
Michael Spenelli
Risk Management Analyst
City of Santa Monica
1 1717 4th St, Suite #270
Santa Monica, CA 90401
[email protected]
310-458-4910 tel
310-576-1523 fax
From: Yvonne Yeung
Sent: Wednesday, September 20, 2017 3:22 PM
To: Michael Spenelli < [email protected]>
Subject: FW: #10534 - Custodial Contract - 9/12 Council meeting Hi Michael,
The Council approved the Citywide custodial contract (#10534) for UNISERVE at the 9/12 meeting. I just wanted to. touch base with you to let you know that we will have our first post-award meeting with the UNISERVE team tomorrow morning. We will talk about what documents are required from them, timeline, etc.

John Barry suggested that I get in touch with you to see what, if any, insurance requirements we would need from UNISERVE given that they are already working with BBB. Attached is BBB's contract with UNISERVE.

Please let me know. Thank you!
Yvonne
Yvonne Yeung | senior administrative analyst
city of santa monica | public works department - facilities maintenance division 2500 michigan avenue, building 4 | santa monica, ca 90404 | 310.458.2201 x 5641 | [email protected] From: Vernice Hankins
Sent: Wednesday, September 13, 2017 3:56 PM
To: Kyla Johnson <[email protected]>; Yvonne Yeung <Yvonne. [email protected]>; Tom Shahbazi <[email protected]>; Judith Meister <[email protected]>; Tom Watson <[email protected]>
Cc: Claudia Kompa ‹Claudia. [email protected]>; David Nanjo <David. [email protected]>; David Willis <David. [email protected]>; Delana Gbenekama <[email protected]>; Denise Smith <[email protected]>; Felix Landaverde <Felix. [email protected]>; Getty Modica <Getty. [email protected]>; Gloria Montoya <Gloria. [email protected]>; Jennifer Young <Jennifer. [email protected]>; John Barry <John. [email protected]>; Lonnie Guinn < Lonnie. [email protected]>; Patty Manalo <[email protected]>; Sandra Santiago < Sandra. [email protected]>; Saralani Anderson <[email protected]>; Sybille Moen ‹Sybille. [email protected]>; Tatiana Morrison <Tatiana. [email protected]>; Thomas Poon <Thomas. [email protected]>; Vanessa Mejia <Vanessa. [email protected]>
Subject: Contract Numbers - 9/12 council meeting
9/12/17 10531 Plumbing by Todd R. Plumbing contractor services 3-A Marsh, Inc.
9/12/17 10532 Horn's Backflow & Plumbing contractor services 3-A Plumbing Service, Inc.
9/12/17 10533 3-B Graffiti Control Systems Graffiti removal services 2 9/12/17 | 10534 UNISERVE Facilities Services Custodial services for various City locations 3-C Corp.
9/12/17 10535 John S. Meek Company, inc. | For the Santa Monica Municipal Pier Railing and Lighting 3-D Replacement and Area 4 Deck Upgrade
9/12/17 10536 3-1 Doctors Without Borders For use of a portion of the 1550 Beach Parking Lot 9/12/17 10537 3-1 Film Independent For use of a portion of the 1550 Beach Parking Lot 9/12/17 10538 State Water Resources For the City Sustainable Water Infrastructure 3-K Control Board

ACORD® CERTIFICATE OF LIABILITY INSURANCE DATE (MADDYYYY

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(8), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the polley, certaln policles may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in fleu of such endorsements).

PRODUCER CANET Andy Manale
Manale Insurance Services NO, Ex: (323) 581-4846 [EAS, MOX: (323) 501-4011 817 W. Beverly Blvd. ADDREss: [email protected] Suite 107 INSURERS) AFFORDING COVERAGE HAIG A
Montebello CA 90640 INSURER A Financial Pacific Insurance Company 31453 INSURED INSURER B: California Automobile Insurance Co. 38342 Uniserve Facilities Services INSURER Continential Casualty Company 20443 2363 Atlantio Bivd INSURER P CM Vantage Specialty Ins. Co. 15872 INSURER E:

Commerce CA 90040 INSURER F:

COVERAGES CERTIFICATE NUMBER:2017 Master Cert REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSRT TADDL SUBAT

TYPE OF INSURANCE INSO WHO POLICY NUMBER LIMITS
X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE 1,000,000 ] CLAMS-MADE /X /OCCUR JAVAGE TO RENTEL
A PREMISES (Ea occurrence) 100,000
60486535 1/25/2017|1/25/2018 MED EXP (Any one person) 5,000 PERSONAL & ADV INJURY $ 1,000,000
GENL AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 2,000,000 x POLICY| 11.00 PRODUCTS • COMPIOP AGG 2,000,000
LOTHER:

AUTOMOBILE LIABILITY CONSEN SINGLE TRAY
(Ea accident) 1,000,000
_ ANY AUTO BODILY INJURY (Par person)
B
•7 SCHEDULED BA040000004266 1/25/2017 1/25/2018 BODiLY INJURY (Per accident) AUTOS

NON-OWNED PROPERTY DAMAGE
| HIREO AUTOS AUTOS (Petascideni).

Uninsured Motorist B.1. 300,000
UMBRELLA LIAB OCCUR EACH OCCURRENCE 2,000,000
A EXCESS LIAB CLAIMS MADE 60466535 AGGREGATE 2,000,000
RETENTIONS x 1/25/2017 1/25/2018

WORKERS COMPENSATION STATUTE

AND EMPLOYERS' LIABILITY YIN
WY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT
FFICERMEMBER EXCLUDED: N/A
Mandatory In NH) EL. DISEASE - EA EMPLOYEE S
BEST OF OPERATIONS belo EL. DISEASE - POLICY LIMIT S
C Crime 425468732 11/1/2016 11/1/2017 Umit 500,000
D Additional Exce98 CNY-EXT-0002077 1/25/2017 125/2017 Lima: 2,00,000 The CIty of Santa Mona, Lt8 03c0E3, 08830.al8, Sapinya & Voluntare a26 nated Additional Inaureda in respects to the General Liability.30 Day written notice of cancellation will be given for non-payment

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ity of Santa Monio THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ttn: Procuremen ACCORDANCE WITH THE POLICY PROVISIONS
1717 4th St
Santa Monica, CA 9040: AUTHORIZED REPRESENTATNE
Sandy Manale/ANo Ody Minall
© 1988-2014 ACORD CORPORATION. All rights reserved.

ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD INSO25 (2014011

ACORD® DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 2/13/2017
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFIGATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES• NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS), AUTHORIZED

REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policles may require an ondorsoment. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsomont(s).

PRODUCER CONTACT
ME
Commercial Lines - (305) 443-4886 IONE
(vG.do. Ext): 888-572-2412 FAG, NO:

Wells Fargo Insurance Services USA, Inc.

ADDRESS: [email protected]
2601 South Bayshore Drive, Suite 1600
INSURERS AFFONDING COVERAGE:

Coconut Grove, FL 33133 ACE American Insurance Company 22887 INSURERA:

WSURED
INSURER B:

Strategic Outsourcing, Inc.

RISURER C:

L/C/F Uniserva Facilities Services
INSURER D:

PO Box 241448
INSURER E:

Charlotte, NC 28224
INSURER F:

COVERAGES CERTIFICATE NUMBER: 11427602 REVISION NUMBER: See below

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD

INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

ADOL SOURT POLICY EXP

TYPE OF INSURANCE INSO WVD POLICY NUMBER LIMITS
COMMERCIAL GENERAL LIABILITY EACI! OCCURRENCE

CLARIS HADE OCCUR DANAGE TO REATED
PREASES (Lo utartice)
MED EXP (wy one person)

PERSONAL & ADY INJURY
GENL AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE
PRO.

POLICY LOC PROCTS - COMPIOP AGG
SECT
OTHER:

AUTOMOBILE LIABILITY COMBINED SHE LIAT
ANY AUTO BODILY INJURY (Per porson)

ONED SCHEDULED
AUTOS ONLY AUTOS BODILY INJURY (Per scortent)

HIRED NON-OWNED PROPERTY DALLACE
AUTOS ONLY AUTOS ONLY (Por rexilerk).

UMBRELLA LIAB OCCUR EACHOCCURRENCE

EXCESS LIAB CLAIMS-HADE AGGREGATE
DED RETENTON$

WORKERS COMPENSATION
A AND EMPLOYERS LIABILITY WLRC64316278 03/01/2017 03/01/2018 × STATUTE YIN 1,000,000
ANYPROPRIETOR/PARTNER/EXECUTIVE EL. EACH ACCIDENT
OFFICERMEMBEREXCLUDED? N NIA
(Mandatory In NH) E L INSEASE - CA ENIA.OYEE 1,000,000
1,000,000
DESCRIMION OF OPERATIONS boka EL DISEASE - POLY IMT 5
DESCRIPTION OF OPERATIONS LOCATIONS/VESCLES (ACORD 101, Addilonal Remarke schedule, may be allached if more space is required) RE: Bid #4150 Provide custodial services for various locations within the City of Santa Monica as required by the custodial sorvices division Workers' Copied stric agrement: A Walver of Subralin ples in favor of the ceilial lodie as requied by witen conta. to the terms of a fully

CERTIFICATE HOLDER CANCELLATION
City of Santa Monica SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

DATE THEREOF, NOTICE WILL BE DELIVERED I
Procurement ACCORDANCE WITH THE POLICY PROVISIONS
1717 4th Street
Suite 250 AUTHORIZED REPRESENTATIVE
Santa Monica CA 90401 Jean Brute
The ACORD name and logo are registored marks of ACORD ® 1988-2015 ACORD CORPORATION. All rights reserved.

ACORD 25(2016/03)
i
Workers' Componsation and Employers' Liability Policy
Named Insured Endorsement Number
STRATEGIC OUTSOURCING, INC.
3023 HSBC WAY, SUITE 100 Policy Number
FORT MILL SC 29707 Symbol: WIR Number: C64316278
Policy Period Effective Date of Endorsement
03-01-2017 TO 03-01-2018 03-01-2017
Issued By (Name of Insurance Company) i

ACE AMERICAN INSURANCE COMPANY
Tinsel tha policy number. The remainder of the informaton is to be completed only die this endorsement is issund subeequenl to the preparation of tie potcy.

CALIFORNIA WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT:

This endorsement applies only to the insurance provided by the policy because California is shown in Item 3.A. of the Information Page.

We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not to boily jury arging out or the portions eaten in to the fue, le i wavered by any i read to obtain this waiver from us.

You must maintaln payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.

Schedule

1. (X) Specific Waiver
Name of person or organization:

CITY OF SANTA MONICA

PROCUREMENT
1717 4TH STREET
SUITE 250
SANTA MONICA CA 90401
Blanket Waiver
Malverson or organizalion for whom the Named Insured has agreed by witten contract to furnish this

2. Operations:

PROJECT: RE: BID #4150 PROVIDE CUSTODIAL SERVICES FOR

VARIOUS LOCATIONS WITHIN THE CITY OF SANTA MONICA AS

REQUTRED BY THE CUSTODIAL SERVICES DIVISION

3. Premium:

The premium charge for this endorsement shall be _INCLUDED percent of the California premium doveloped on payroll In connection with work performed for the above person(s) or organization(s) arising out of the operations described.

4. Minimum Premium: INCLUDED
Autorized Representative
WC 99 03 22
POLICY NUMBER: 60486535 CG 20 10R 12 11
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED - OWNERS, LESSEES OR

CONTRACTORS
(WITH LIMITED COMPLETED OPERATIONS COVERAGE)
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

BUSINESSOWNERS COVERAGE FORM

SCHEDULE
NAME OF PERSON OR ORGANIZATION the qualifying language above because of Any person or organization to whom or to which payments we make for injury. ine named insured is obligated by a virtue of
written contract to provide insurance that is LOCATION OF JOB:
afforded by this policy. Where required by The job location must be within the State of contract, the officers, officials, employees, domicile of the named insured, or within any directors, subsidiaries, partners, successors, contiguous State thereto. parents, divisions, architects, surveyors and
engineers are included as additional insureds. DESCRIPTION OF WORK:

All other entities, including but not limited to The type of work performed must be that as agents, volunteers, servants, members and described under classifications in the CGL pannerships are included as additional insureds, Coverage Part Declarations. if required by contract, only when acting within
the course and scope of their duties controlled
and supervised by the primary (first) additional
insured. If an Owner Controlled Insurance
Program is involved, the coverage applies to off- PRIMARY CLAUSE:
site operations only. If the purpose of this When this endorsement applies and when endorsement is for bid purposes only, then no required by written contract, such insurance as coverage applies. is afforded by the general liability policy is primary insurance and other insurance shall be
WHO IS AN INSURED: (Section Il) excess and shall not contribute to the insurance This section is amended to include as an afforded by this endorsement. insured the person or organization within the
scope of the qualifying language above, but only EXCLUSION to the extent that the person or organization is This insurance provided to the additional insured held liable for your acts or omissions in the does not apply to "bodily injury", "property course of "your work" for that person or damage" or "personal and advertising injury" organization by or for you. arising out of an architect's, engineer's or surveyor's rendering or failure to render any
policy coverage as respects the additional
insured does not apply to any work involving or 1. The preparing, approving, or failing to related to properties intended for residential ol prepare or approve, maps, designs, habitational occupancy (other than apartments). reports, his clause does not affect the "products surveys, fai orders, iinge orders, ts, completed operations" coverage provided to the drawings and specifications; and named insured(s). Supervisory, inspection, architectural or engineering activities.

WAIVER OF SUBROGATION:

We waive any right of recovery, when required Endorsement EFFECTIVE DATE: SEE DEC by written contract, that we may have against
the person or organization within the scope of Endorsement EXPIRATION DATE: SEE DEC CG 20 10R 12 11 Page 1 of 1
Includes copyrighted material of Insurance Services Office, Inc., with its permission

Santa Monica City CouncilNovember 15, 2022

Santa Monica City Council
November 15, 2022