AIDS/LifeCycle 2023
Finish Line Festival Event Narrative
OVERVIEW
This narrative details the Finish Line Festival event, which occurs as the final moment of the AIDS/LifeCycle 7-day bike ride from San Francisco to Los Angeles (also referred to herein as ‘ALC’ or ‘the Ride’). The AIDS/LifeCycle organization has been discussing opportunities with representatives from the City of Santa Monica to move the Finish Line Festival event from Fairfax High School, where it has been located for the past several years, toSanta Monica Parking Lot 4 South. The event is free and open to the public, and will occur on Saturday, June 10, 2023, from approximately 10AM to 4PM.
The event plan as proposed to the City of Santa Monica includes the activation of the long term parking portions of Lot 4 South to house the AIDS/LifeCycle Finish Line, Finish Line Festival, and participant services.
TIMELINE
● Load In - Friday, June 9, 2023, 12:00PM - 8:00PM: Load in and setup up event infrastructure in Lot 4 South
● Finalize Set Up - Saturday, June 10, 2023 - 6AM - 10AM: final placement of infrastructure; open event to receive ALC participants & the public ● Operate Event - Saturday, June 10, 2023 - 10AM - 4PM: receive event participants; all areas open & operating
● End of Event - Saturday, June 10, 2023: 4PM - 4:30PM: Closing Ceremony occurs following the final cyclist crossing the Finish Line
● Strike & Load Out: Saturday, June 10, 2023: 4:30 PM - 11:59 PM: close down & strike all event areas; ALC completely off-site by end of day
EVENT DESCRIPTION - PARKING LOT 4 SOUTH
Parking Lot 4 South is currently being planned to hold event infrastructure that exists to support the Finish iLine experience and getting ALC participants off of the event:
● Finish Line Chute: A delineated, protected lane for event cyclist traffic, with runs of barricade on either side to protect cyclists. We will have approximately 2,500 cyclists, all riding single file & spaced out with a full bike length between them and the bike in front of them, crossing the finish line at some point between 10AM and 4PM. The flow of cyclists is gradual and follows the arc of a bell curve - it’s a trickle of cyclists between 10AM and 1PM; then a heavier flow between 1PM and 3PM; then back to a trickle from 3PM to 4PM. Spectators typically line up along the chute to watch their friends and family cross the finish line.
● Finish Line: The official ending point of the event for cyclists ● Bike Parking: And area of racks where cyclists can park their bikes after they cross the finish line
● Bike Shipping: A service provided by ALC partners to help participants ship their bikes home after the event
AIDS/LifeCycle 2023
Finish Line Festival Event Narrative
● Gear Pick-Up: ALC carries all participant gear forward during the full 7 days of the Ride event. The Gear Pick Up lot is designated as the location for all gear to end up. The operation consists of unloading approx. 16 box trucks full of participant luggage into an area delineated by temporary event fencing and restricted to access by participants only. ● Festival Stage - live entertainment (DJs, performances, etc.) will be staged, in addition to a Closing Ceremony
● Event Booths - elements like a Camp Store, a registration booth for the AIDS/LifeCycle 2024 event, sponsor activations, snacks and lost & found, etc. ● Food & food trucks - some food is available for free for event participants only; some food is available to all for purchase
● Seating, etc.
● Important Notes:
○ There are no activated event spaces on the sandy beach.
ATTENDANCE
Total Attendance: 3,000 ALC Participants (Cyclists, Volunteers, Staff, Vendors) plus 2,500 attendees – Total of 5,000 - 6,000 people
ABOUT AIDS/LIFECYCLE
AIDS/LifeCycle is a 7-day, 545-mile bike ride from San Francisco to Los Angeles that raises critical funds for the HIV/AIDS services of the Los Angeles LGBT Center and San Francisco AIDS Foundation. The event raises over $17million annually for these two California non-profit organizations, and features approximately 2,500 cyclists and 650 volunteers, called “Roadies,” who travel together, along with vendors & event staff, from San Francisco to Los Angeles.
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GEAR LOT
CAMP STORE 20'X30'
SPONSOR ROW
10'X10' TENT (X 7)
MASSAGE
& STRETCH
ACE Ride Cannondale / FedEx
BIKE PARKING (320)
EXIT
Bike
BIKE PARKING (40)
Boxes
Security Security Security
SPECTATOR AREA
A B C D E F G H I J L M N O P Q R
GEAR LOT
CAMP STORE 20'X30'
SPONSOR ROW 10'X10' TENT (X 7)
MASSAGE
& STRETCHC
ACE Ride Cannondale / FedEx
BIKE PARKING (320)
EXIT
BIKE PARKING (40)
Bike
Boxes
Security S Security Security Se
Security
STAGE
(24' X 12')
PICNIC TABLES
QTY 56
Backstage
Area
FOOD TRUCKS
OUTREACH AND VICTORY TEES 20'X20'
SPECTATOR AREA SPECTATOR AREA
FOOD TRUCKS
Security
Security
PRODUCTION
PARKING
VOLUNTEERS PRODUCTION
SCALE: TBD
PLAN: FINISH LINE FESTIVAL - KEY PLAN (Saturday - June 10) REV. NUMBER:
DRAWN BY:
LOS ANGELES OFFICE
Los Angeles, CA 90038
P: 323-860-7380
1125 McCadden Place, Suite 202
LOCATION:
EVENT NAME:
DRAWING TITLE:
of
PAGE NUMBER:FILE NAME:
REV. DATE:
ALC 2023-FLF-SM Pier-Layout-Op 7A.dwg
310-310-0132 (c)323-860-7320 (w)
Production Director
CHRISTOPHER CARRINGTON
LOG. STAFF (AIDS/LifeCycle)
626-497-3978 (c)
323-860-7320 (w)
Sr. Production Manager
BRIAN BOSTWICK
SITE CONTACTS (Venue)
(c)
(w)
San Francisco, CA 94103
SAN FRANCISCO OFFICE
P: 415-581-7077
1035 Market Street, Suite 400
Santa Monica, CA 90405
LOT 4 SOUTH
AIDS/LifeCycle 2023
LAYOUT OPTION 7AFINISH LINE FESTIVAL
Brian Bostwick
(c)
(w)
(c)
(w)
SITE NOTES:
RESPONSIBLE FOR ALTERATIONS.
STRUCTURAL INTEGRITY, OR COMPLIANCE WITH LOCAL BUILDING CODES SHOULD BE DISCUSSED WITH A VENUE REPRESENTATIVE AND/OR THE CONTRACTOR RELATE TO MATTERS OF SAFETY,NOT NECESSARILY REPRESENT ANY AS-BUILT OR EXISTING CONDITIONS THAT MAY EXIST AT THE VENUE. ANY PORTIONS OF THIS DRAWING THAT APPEAR TO THIS DOCUMENT HAS BEEN PREPARED SOLELY TO DESCRIBE PROPOSED ELEMENTS RELATING TO THE SPECIFIC EVENT NAMED ON THIS DRAWING. IT DOES DIMENSIONS AND CONDITIONS ON JOB SITE. ANY CARIATIONS FROM THE DRAWINGS ARE TO BE REPORTED TO PRODUCTION MANAGEMENT.
WRITTEN DIMENSIONS ON DRAWINGS SHALL HAVE AUTHORITY OVER SCALED. CONTRACTORS AND MANUFACTURERS SHALL BE RESPONSIBLE FOR ALL 01 01
02 12/19/2022
000-000-0000000-000-0000Name HereName Here000-000-0000000-000-0000Name HereName Here000-000-0000000-000-0000Name HereName Here Bike Shipping
Bike Parking
Ride In Chute
CYCLISTS
Fire Lane and Vehicle Access
PARKING
NOTES:
3. EVENT VEHICLES AND PUBLIC ENTER FROM HOLLISTER AVE.
2. CYLISTS ENTER CHUTE FROM BICKNELL AVE.
1. BICKNELL AVE CLOSED TO VEHICLES.
DROP-OFF/PICK-UP