FIRST MODIFICATION OF
SOFTWARE LICENSE AGREEMENT NUMBER 8928 (CCS)
his First Modification of Software License Agreement Number 8928 (CCS) ("Firs Modification'") is made effective this 81. " day of April -_, 2016, by and between the City of Santa Monica ("City"), a municipal corporation, and Trapeze Software Group, Inc. ("Trapeze"), a Delaware corporation (collectively referred to as "the parties"), and is made with reference to the following:
RECITALS
A. On or about February 10, 2009, the City and Trapeze entered into a Software License Agreement Number 8928 (CCS) ("Original Agreement") for an Operator Management System, and Customer Service software for the Big Blue Bus, with certain years of maintenance costs included.
B. City and Trapeze now desire to modify the Original Agreement in order include additional years of software maintenance and to include additional customized reports.
TERMS AND CONDITIONS
Now therefore, in consideration of the mutual promises herein, the parties agree as follows:
1. Maintenance and Support Services. Section 9 of the Original Agreement shall be modified to extend the maintenance and support services, including upgrades and unlimited technical support, by one additional year for Year 5 in accordance with the Maintenance Schedule attached hereto as Exhibit "A-1." The City shall have, at its sole and complete discretion, two (2) additional one (1) year options to extend the maintenance and support services for Years 6 and 7. The City may exercise such options by letter to Trapeze notifying Trapeze of the exercise of the option.
2. Maintenance Fees. Section 6(C) of the Original Agreement shall be modified to include the following maintenance and support service costs for Year 5, and for Option Years 6 and 7, if any. "(v) Year 5: $120,686; (vi) Year 6: $115,435; and (vii) Year 7: 122,609. The total amount of additional maintenance fees for Years 5, and Option Years 6 and 7, if any shall not exceed $358,730."
3. Additional Customized Reports. The parties agree to include additional scope in the form of customized reports in accordance with the Statement of Work entitled "Custom Report: The Bid Period Query" attached hereto as Exhibit "B-1" and Statement of Work entitled "Custom Report: BiWeekly 40Hrs or More" attached hereto as Exhibit "C-1."
4. Exhibits. Exhibits "A-1," "B-1" and "C-1" are attached hereto and incorporated as a term of this Modification.
5. Full Force and Effect. Except as expressly modified by this First Modification, all other terms and conditions of the Original Agreement shall be and remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this First Modification as of the date and year first written above.
CITY OF SANTA MONICA
ATTEST: municipal corporatio:
-Fick ble
denise Anderom Sassu
DENISE ANDERSON-WARREN RICK COLE
City Clerk City Manager
APPROVED AS TO FORM:
Muhames atten
MARSHA JONES MOUTRIE
City Attorney
TRAPEZE SOFTWARE GROUP, INC.
Name: Partingtar
Title: Up France.
EXHIBIT "A-1"
Maintenance Schedule
City of Santa Monica (BBB) - Maintenance Schedule
Product Period Operational Characteristics Value Notes
BLOCKBUSTER lune 1, 2015 - June 30, 2016 up to 161 peak vehicles 9,850 13 months to common renewa! BLOCKBUSTER luly 1 2016 - June 30, 2017 up to 161 peak vehicles 9,547 BLOCKBUSTER July 1 2017 - June 30, 2018 up to 161 peak vehicles 10,024 BLOCKBUSTER July 1 2018 - June 30, 2019 up to 161 peak vehicies 10,525 BLOCKBUSTER July 1 2019 - June 30, 2020 up to 161 peak vehicies 11,051 INFO COM June 1, 2015 - June 30, 2016 up to 150 peak vehicies 7,086 13 months to common renewa! INFO COM July 1 2016 - June 30, 2017 up to 150 peak vehicles 6,868 INFO COM July 1 2017 - June 30, 2018 up to 150 peak vehicles 7,211 INFO COM July 1 2018 - June 30, 2019 up to 150 peak vehicles 7,572 INFO COM July 1 2019 - June 30, 2020 up to 150 peak vehicles 7,951 MAPMAKER September 1, 2014 - August 31, 2015 up to 161 peak vehicles 3,948 linvoiced #14-1051561 MAPMAKER September 1, 2015 - June 30, 2016 up to 161 peak vehicles 3,455 10 months to common renewal MAPMAKER July 1 2016 - June 30, 2017 up to 161 peak vehicies 4,353 MAPMAKER July 1 2017 - June 30, 2018 up to 161 peak vehicles 4,571 MAPMAKER July 1 2018 - June 30, 2019 up to 161 peak vehicles 5,090 MAPMAKER July 1 2019 - June 30, 2020 up to 161 peak vehicies OPS - SIT* September 1, 2014 - August 31, 2015 up to 288 total employees $ 676 still owing on 14-1051595 OPS - SIT September 1, 2015 - June 30, 2016 contracted: pro rated 10 up to 288 total emplayees 10,243 months to common renewal OPS - SIT July 1 2016 - June 30, 2017 up to 288 total employees 12,682 contracted OPS - SIT July 1 2017 - June 30, 2018 up to 288 total employees 13,316 OPS - SIT July 1 2018 - June 30, 2019 up to 288 total employees 13,981 OPS - SIT July 1 2019 - June 30, 2020 up to 288 total employees 14,681 OPS - ALL** May 1, 2015 - June 30,2016 up to 288 total employees 59,928 14 months to common renewal OPS - ALL** July 1 2016 - June 30, 2017 up to 288 total employees 53,935 OPS - ALL** July 1 2017 - June 30, 2018 up to 288 total employees 56,632 OPS - ALL** July 1 2018 - June 30, 2019 up to 288 total employees 59,464 OPS - ALL** July 1 2019 - June 30, 2020 up to 288 total employees 62,437 Add. Services**** July 1, 2015 - June 30, 2016 used as needed 25,500 Add. Services**** July 1 2016 - June 30, 2017 used as needed 28,050 Add. Services**** July 1 2017 - June 30, 2018 used as needed 30,855 Add. Services**** July 1 2018 - June 30, 2019 used as needed 33,941 Add. Services**** July 1 2019 - June 30, 2020 used as needed 37,335 Includes the Add. Services amount
Remaining 2014 $ 4,624
2015 $ 116,062
2016 $ 115,435
2017 $ 122,609
2018 $ 130,283
2019 $ 138,495
Total $ 627,507
OPS-SIT: Includes 3rd party BioKey, $676.05 still owing 2014 OPS - ALL** Ops-Bid, Ops-Dis, OPS-TK, OPS-Yard Mgmt, OPS-Workforce Mgmt, Ops-Appraisals, OPS:
Accruals
Mapmeker*** 2014 invoice still outstanding.
Add. Services**** For budgeting aproval for contract during stated period. Available use is for workorder customizations, or-site training, on-site go-live support. Based on then Current daily rates. Does not cover expenses.
1 of 1
Santa Monica, CA Confidential to Trapeze 2/04/15
EXHIBIT "B-1"
Custom Report: Bid Period Query Report
Trapeze
TRAPEZE GROUP
CITY OF SANTA MONICA -BUS LINEs (BIg BLUE BUs)
STATEMENT OF WORK
CUSTOM REPORT: THE BID PERIOD QUERY.
Prepared by: Mujtaba Yarkhan
Approved by:
September 3, 2013
Trapeze" September 3, 2013
Santa Monica Municipal Bus Line (Big Blue Bus)
Version 1.0
TABLE OF CONTENTS
City of Santa Monica -Bus Lines (Big blue Bus).
Statement of Work.
Custom Report: The Bid Period Query.. 1
Revision History .. 2
Table of Contents. 3
Trapeze Statement of Work
Introduction.
Proposed Project Budget
Detailed Scope Description: ...
Assumptions:
High Level Roles & Responsibilities....
Acceptance of the Trapeze Scope Document
September 3, 2013 Commercial Confidential - Not to be Disclosed 3 of 7 Trapeze" September 3, 2013
Santa Monica Municipal Bus Line (Big Blue Bus)
Version 1.0
THE BID PERIOD QUERY
DESCRIPTION
The report will only include the total pay times (not individual pay codes). It will include the pay times from a customized Blockbuster (BB) run cut guide which will be found in T:/BlockBuster/FxReportsSantaMonicaBB.d11/FxReportsSantaMonicaRunGuideCR •xpt/ (Class) SantaMonica. RunGuideCR in BBB environment.
The BB pay times from the run cut will be compared with the OPS pay times.
Any unassigned work runs will not cost, to circumvent this OPS will pull the Employee ID, employee name, work run name and BB pay time based on the Bid.
This report will be designed to run for days that are costed and are in the future Currently BBB is doing this using Excel and would like OPS to mimic the display as shown in the image below:
SANTA MONICA'S BIG BLUE BUS
SRING2013 BID PERIOD - 02/10/13 - 06/15/13
FRIDAY, 06/07/13
ID # Name Work Name OPS Hours BB Hours Difference
Total for 16244 CASILLAS, ENRIQUE 101 9h30 :9h30
Total for 13296 MURILLO, VICENTE 102 8h00 :8h00
Total for 14569 JONES, RICKY 103 8h42 8h42
Total for 16846 MAYS, GERALD 113 8h13 8h13 0
Total for 14397 BATTISTE, EGAN 114 8h26 8h26 0
Total for 11180 JOHNSON, KENNETH 115, 8h15 *8h15 0
Total for 12482 MASON, CHARLES 116 8h00 8h00
Total Unassigned 117 8h00
Total for 15708 SHIrInS MICHAFi
The report will have the following:
Header
- Agency Name (Santa Monica's Big Blue Bus)
- Signup Period with the date range selected from the parameters ("Signup period name" - " From date" - To date")
- Date of last calculated date.
September 3, 2013 Commercial Confidential - Not to be Disclosed 5 of7 Trapeze™ September 3, 2013
Santa Monica Municipal Bus Line (Big Blue Bus)
Version 1.0
ACCEPTANCE OF THe TraPEZe Scope DocuMENT
We have reviewed the contents of this document and agree that it fully reflects the scope of work required by Santa Monica Municipal Bus Line (Big Blue Bus). Any requirement identified outside of the scope of this document will have its own sign-off process, and will not affect the sign-off of the services as outlined in this document.
Date
Santa Monica Municipal Bus Line (Big Blue Bus) City of Santa Monica Signature Representative
September 3, 2013 Commercial Confidential - Not to be Disclosed 7 of 7 EXHIBIT "C"
BiWeekly 40Hrs or More Report
EXHIBIT "C-1"
Custom Report: BiWeekly 40Hrs or More Report
........
Trapeze"
TRAPEZE GROUP
CITY OF SANTA MONICA - Big Blue BUs (BBB)
STATEMENT OF WORK
CUSTOM REPORT - BIWEEKLY 40HRS OR MORE
Prepared by: Terry Trinidad
Approved by:
September 5, 2013
Trapeze* September 5, 2013
Santa Monica - BBB
Statement of Work Version 1.0
TABLE OF CONTENTS
REVISION HISTORY.. 2
TABLE OF CONTENTS
TRAPEZE STATEMENT OF WORK
INTRODUCTION... 4
PROPOSED PROJECT BUDGET 4
PAYMENT SCHEDULE..
DETAILED SCOPE DESCRIPTION:....
ASSUMPTIONS:....
HIGH LEVEL ROLES & RESPONSIBILITIES..
ACCEPTANCE OF THE TRAPEZE SCOPE DOCUMENT.... . 9
September 5, 2013 Commercial Confidential - Not to be Disclosed 3 of 9 Trapeze* September 5, 2013
Santa Monica - BBB
Statement of Work Version 1.0
DETAILED SCOPE DESCRIPTION:
Trapeze will create the following report for the purpose of tracking documentation received from employees for specified sick absences within the current pay period:
Biweekly 40hrs or More Report
Trapeze will test each report for conformance with the specifications herein before installing the reports at BBB.
Each report will be installed once within the test environment. Trapeze will also provide assistance with transitioning the reports to the production environment.
Once installed in test, BBB will need to perform User Acceptance Testing on the report and verify that the reports meet the specifications identified within this document.
BIWEEKLY 40HRS OR MoRE REPORT
DESCRIPTION
The requirement is that employees must provide a doctor's statement (documentation) for specified sick absence(s) in the current pay period after they've reached or exceeded 40h00 of paid sick absence time within the 365 days prior to the specified pay period end date. Failure to provide documentation may result in an unpaid sick absence(s).
An absence is flagged as having documentation received when the Documentation field is checked on the particular absence record.
The list of absence types to consider in the report will be obtained from a specified Absence Types ancillary group.
September 5, 2013 Commercial Confidential - Not to be Disclosed 5 of 9 Trapeze* September 5, 2013
Santa Monica - BBB
Statement of Work Version 1.0
e.g.
PAY PERIOD ENDING 05/04/13
Doctor Statement Not Received - SWP Joanne Lee:
L.DI Last Name First Name Prior Hours Current Hours Doc Total Hours From Employee Profile 19568 BOWDEN AILENE :21.90 24.00 45.90 "Documentation" feld (only for specfled pay
17458 ESCALANTE ERWIN 40.00 3.82 43.82
(period):
11180 JOHNSON KENNETH :40.00 16,00 56.00
17178 MARSHALL SHENDAHA 75.58 24.00 99.58
19320 ROBINSON MERKLE :32.00 16.00 48.00
19061 SAMPSON APRIL 16.00 24.00 40.00
19806 WOOTEN /KYE 44.60) 9.00 53.60
The 2"d section will only list employees who have submitted documentation for the specified pay period.
Report Header Column Report Header Column Description
ID# BadgeNumber
Last Name LastName
First Name FirstName
Prior Hours Total Hours - Current Hours
Current Hours SUM(PayTime) within pay period
Doc Documentation Received
Total Hours SUM(PayTime) within date range
e.g.
Doctor Statement Received
ID# Last Name First Name Prior Hours Current Hours Doc Total Hours 20072 BAYLISS JOHN 400.00 80.00 480.00
19801 BROWN ERIC 8.00 32.00 :40.00
18088 CARROLL LAUREN 0.00 40.00 40.00
17646 GRESHAM DEITRA 48.00 16.00 64.00
September 5, 2013 Commercial Confidential - Not to be Disclosed 7 of 9 Trapeze* September 5, 2013
Santa Monica - BBB
Statement of Work Version 1.0
ASSUMPTIONS:
1. Changes to report to be available in version 12 and higher.
2. Implementation will take part via a patch upgrade performed by Customer Care.
HIGH LEVEL ROLES & RESPONSIBILITIES
Trapeze is responsible for the following key tasks:
Development, testing & delivery of the custom report as defined in this document Prompt delivery of sign off forms for each delivery item : Prompt invoicing for each delivery item
BBB is responsible for the following key tasks:
Prompt return of sign off forms and payment of invoices.
ACCEPTANCE OF THe Trapeze Scope DocuMeNT
We have reviewed the contents of this document and agree that it fully reflects the scope of work required by BBB. Any requirement identified outside of the scope of this document will have its own sign-off process, and will not affect the sign-off of the services as outlined in this document.
Date
BBB Representative BBB Signature
September 5, 2013 Commercial Confidential - Not to be Disciosed 9 of 9