Client Advisory Board
Housing Authority Board/Council
April 11th , 2023
History
SMHA Santa Monica Housing Authority
• 5 Rental Assistance Programs
HAB Housing Authority Board
• Council and two tenant representatives
• The SMHA’s governing body
RAB Resident Advisory Board
• Advisory Board during the Annual Plan process
• Federal Requirements
History and Direction
Annual Plan Process HAB/RAB
• Required by the U.S. Housing and Urban Development (HUD). • The Annual Plan process affects all program participants • RAB ONLY allows for Section 8 participants
September 13, 2022 Council Meeting Direction
• Inclusive Client Advisory Board (CAB)
Considerations
• National Alliance of
Resident Services in
Affordable and
Assisted Housing
(NAR-SAAH)
• Recommendations
• Federal
Requirements
• Other City
Boards
• The Direction
received from
Council
HAB
Direction
Legal
Requirement
Independent
Study
Housing
Commission
Proposal
CAB Client Advisory Board
• Modeled after other City Boards
• The CAB would be appointed by the HAB
• Seven-member advisory body
• All voucher participants are eligible
• Advisory Body to the HAB
• Replaces the current RAB
• Open and Public (Brown Act)
Client Advisory Board
Self-Determination CAB
• Similar to other City Boards
• Appoint Ad-Hoc Committees and Advisory Groups
• Meeting Agendas and schedule
• Make recommendations to the HAB
Members
• Website
• Email
Client Advisory Board
CAB Membership & Meeting Model
• Adopt Council-approved uniform bylaws used by other City Boards • Meeting flexibility
• $50 stipend -four meetings per year ($200 annually)
• 1-2 Staff annual workshops within CAB meetings
Client Advisory Board
Appointment Process CAB
• Applications modeled on processes for other City Boards • HAB would appoint 7 CAB members
• 2 CAB members would serve on the HAB
• HAB would appoint the 2 tenant representatives
Outreach
• Website
• Email
• Newspaper
• Mail
HAB From 7 CAB
Members
Appoints 2
HAB
Members
From
Eligible
Applicants
Appoints 7
CAB
Members
Client Advisory Board
CAB Formation and Operational Structure
• Created by the City
• Scope and bylaws would be codified
• Advisory body to the HAB
• Replace the RAB for the Annual Plan process
Client Advisory Board
Staff Resources & Role CAB
• Post Information
• Secure a physical meeting space
• Encourage participation in the CAB
• Orientation for CAB members.
• Resources are based on the restructuring of the Department.
Outreach
• Website
• Email
• Meetings
• Mail
Client Advisory Board
Next Steps If the HAB Supports the Recommendation
• Recruitment can begin in May 2023
• All voucher participants would be notified
• Application period would last four weeks
• Appointments made at next available HAB meeting date
• The HAB could appoint the two HAB members
Outreach
• Website
• Email
• Newspaper
• Mail
Client Advisory Board
Staff recommends The Housing Authority Board
1.Review and provide direction on the proposed approach for the creation of the Client Advisory Board (CAB) to replace the current Resident Advisory Board (RAB).
2.Extend the term of the Section 8 Resident Advisory Board (RAB) member on the Housing Authority Board until two CAB members are appointed (at least one a Section 8 voucher holder)
Client Advisory Board
Staff recommends City Council
1.Introduce for First Reading an Ordinance, adding Chapter 2.70 to create the CAB