City Council
Report
City Council Meeting: June 13, 2023
Agenda Item: 5.K
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To: Mayor and City Council
From: Gigi Decavalles-Hughes, Director, Finance Department, Procurement Subject: Award Bid #4445 to Bound Tree Medical for purchase and delivery of Microflex Disposable gloves
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4445 to Bound Tree Medical, an Ohio-based company, for the purchase and delivery of Microflex disposable gloves to be used by staff citywide;
2. Authorize the Procurement Manager to issue annual purchase orders to Bound Tree Medical, for the purchase and delivery of Microflex disposable gloves for a total amount not to exceed $720,000 over a five-year period, with future funding contingent on Council budget approval; and,
3. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.
Summary
The City of Santa Monica purchases Microflex disposable gloves for use across various City departments. The Finance Department oversees the solicitation process for goods and services that are used citywide.” Disposable gloves are used to protect staff against a variety of hazards, from biohazards to industrial. In March 2023, the Finance Department conducted a formal bid process for the purchase of Microflex disposable gloves from authorized distributors. Staff recommends that the City Council award the bid for the purchase of Microflex disposable gloves to Bound Tree Medical in an amount not to exceed $720,000 over a five-year period.
Discussion
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The City purchases disposable latex gloves for use across many departments.
Depending on the department, City staff experience a variety of hazards in a typical workday, from biohazards (Police and Fire) to industrial (Public Works and Big Blue Bus), with exposure crossover (biohazard/industrial) among many departments. Over the years, staff has tested and evaluated many types of gloves for the various applications throughout the City. The Microflex gloves were chosen as the best fit for a wide range of departmental needs. They are much thicker than the average disposable latex glove, provide protection against harmful chemicals, including solvents, have textured fingers for a reliable grip, and extended coverage over the wrist and forearm.
The Microflex brand may be sourced from many distributors throughout the industry as is apparent by the number of bids received from various distributors.
Vendor Selection
Bidder Recommendation
Best Bidder Bound Tree Medical
Evaluation Criteria Price, previous experience, quality of product, compliance with City specifications, lead-time, and most favorable overall renewal options with increases only if mandated by the manufacturer.
Municipal Code SMMC 2.24.180
Bid Data
Date Posted Posted On
Advertise In
(City Charter & SMMC)
Vendors
Downloaded
Date Publicly
Opened
3/31/2023 City's Online
Bidding Site
Santa Monica Daily Press 6 04/17/2023
Best Bidder Justification
Based on the evaluation criteria in SMMC 2.24.180, Bound Tree Medical is recommended as the best bidder.
Submittals Received
Vendor Safegrip Latex Exam Gloves
(50/bx)
Midnight Nitrile Exam
Gloves (100/bx)
AP Safety $102.69 $98.69
Bound Tree Medical $95.80 $86.00
Empire Safety $116.90 $96.90
Ferguson Enterprise $120.00 $107.50
Rescue Safety $106.40 $95.70
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Environmental Review
The award for Microflex disposable gloves is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) (Common Sense Exemption) of the CEQA Guidelines, which states that CEQA does not apply, “where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.
Financial Impacts and Budget Actions
Staff seeks authority to approve funding from various funds to award purchase orders with Bound Tree Medical for the purchase and delivery of Microflex disposable gloves.
Purchase orders will be processed by individual departments and issued to Bound Tree Medical for a cumulative total not to exceed $720,000 over a five-year period. Funds are included in the FY 2023-25 Proposed Biennial Budget.
Purchase Order Request
FY 2023-24
Budget
Request Amount
Department/CIP Account # Total Purchase
Orders Amount
TBD Various Accounts $720,000
Future year funding is contingent on Council budget approval.
Prepared By: Kellee MacDonald, Senior Buyer
Approved Forwarded to Council
Attachments:
A. OAKS Form