City of Santa Monica
City Council Meeting
AGENDA
GLEAM DAVIS
MAYOR
PHIL BROCK LANA NEGRETE
COUNCILMEMBER MAYOR PRO TEM
CHRISTINE PARRA CAROLINE TOROSIS
COUNCILMEMBER COUNCILMEMBER
JESSE ZWICK OSCAR DE LA TORRE
COUNCILMEMBER COUNCILMEMBER
DAVID WHITE
CITY MANAGER
DOUGLAS SLOAN
CITY ATTORNEY
DENISE ANDERSON-WARREN
CITY CLERK
STANDARDS OF BEHAVIOR THAT PROMOTE CIVILITY AT ALL PUBLIC MEETINGS:
• Treat everyone courteously; • Give open-minded consideration to all viewpoints; • Listen to others respectfully • Focus on the issues and avoid personalizing debate; • Exercise self-control • Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions
Regular meetings are broadcast live on CityTV cable channel 16 and on the internet at santamonica.gov. Cable television re-broadcasts air on Thursday and Saturday at 11:30 AM. The agenda will air on CityTV on Saturday and Sunday at 11:00 AM and 6:00 PM, and on Monday and Tuesday at 12:30 PM and 6:00 PM.
City of Santa Monica Generated: 6/28/2023 9:17 AM Page 2
RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS (Resolution No.11494(CCS))
WAYS TO PROVIDE PUBLIC COMMENT
If you are interested in providing public comment at a City Council meeting, there are several ways to participate:
(1) Written public comment. In lieu of oral public comment, the public is strongly encouraged to submit written public comment on agenda items via email to [email protected]. Written public comment submitted before 12:00 pm on the day of the meeting will be available for online viewing. Please note the agenda item number in the subject line of your written comments. (2) Oral public comment. Persons wishing to address the City Council regarding items on the agenda must be present and submit their name and address (optional) to the City Clerk before the public comment section is opened for that item or before the public hearing is opened where one is required by law. Register to speak at the Speaker Kiosk prior to the meeting. Remarks from the public are limited to a total of 6 minutes per City Council meeting, with a maximum of 2 minutes and a minimum of one minute per item. Except for the author of the request, public comment on 15-items are limited to 1 minute. Except on Public Input, speakers appearing at the meeting in person, may donate 2 minutes to another person present in-person at the meeting, who may speak for a total of 4 minutes on that item.
Both the donor of time and the designated speaker must register at the Speaker Kiosk in person together.
Oral public comment from any one individual is limited to a total of 6 minutes per City Council meeting, with a maximum of 2 minutes per agenda item; under some circumstances, Council may change the maximum to 1 minute per agenda item.
ORDER OF BUSINESS (may not be changed except by majority vote of the City Council.)
1. General Public Input
(members of the public may address the City Council
only on items not on the agenda, but within the
subject matter jurisdiction of the City).
2. Public Comment for Closed Session, Special
Agenda, and Consent Calendar Items Only
(Commendations and Proclamations presented).
3. Closed Session.
4. Special Agenda Items (City Manager’s Report,
Presentations, etc.).
5. Consent Calendar (All items considered in one
motion unless removed by a City Councilmember for
discussion. Public comment shall be heard prior
to City Council discussion).
6. Public Comment on remaining Agenda Items
7. Study Session.
8. Continued Items.
9. Administrative Proceedings.
10. Ordinances:
• 1
st Reading
• 2
nd Reading
11. Staff Administrative Item.
12. Public Hearings.
13. Reports of Boards and Commissions.
14. Resolutions.
15. Written Communications (other than
Reports of Commission and Officers).
16. Councilmember Discussion Items.
Agendas and reports are accessible on the City's webpage at smgov.net/council/agendas. They are also available at the City Clerk's Office and in alternate formats upon request. For a free email subscription to the City Council Agendas, please contact the City Clerk’s Office at (310) 458-8211 or [email protected].
Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.
City of Santa Monica Generated: 6/28/2023 9:17 AM Page 3
AGENDAS
CITY OF SANTA MONICA
REGULAR AND SPECIAL JOINT MEETING
CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 250, SANTA
MONICA, CA AND, GRAN VIA DE LES CORTS
CATALANES, 605 08007 SPAIN
TUESDAY, JUNE 27, 2023
MEETING BEGINS AT 5:30 PM
MEETING BEGINS AT 2:30 A.M. (GMT+2)
The Santa Monica City Council Meeting will be held at 5:30 P.M. (Pacific Standard Time), on Tuesday June 27, 2023, in the City Council Chambers, 1685 Main Street, Santa Monica, California, 90401 and at 2:30 A.M. (GMT+2) at a teleconference site located at Gran Via de les Corts Catalanes, 605 08007 Barcelona Spain, where one of the Councilmembers will be present and will participate by telephone.
HOW TO PROVIDE WRITTEN PUBLIC COMMENT:
Written public comment can be submitted via email to [email protected].
Written comments received prior to 12:00 pm on the day of the meeting will be available online. Please note the agenda item number in the subject line of your written comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
1. PUBLIC INPUT
(Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)
1.A. Written Comments
2. PUBLIC INPUT (AGENDA ITEMS UNDER CLOSED SESSION, SPECIAL AGENDA
ITEMS, CONSENT CALENDAR ONLY)
3. CLOSED SESSIONS
City of Santa Monica Generated: 6/28/2023 9:17 AM Page 4
3.A. Conference with Legal Counsel – Existing Litigation – Gov. Code Section 54956.9(d)(1): Santa Monica-Malibu Unified School District, et al. v. Los Angeles County Committee on School District Organization; LASC Case No. 22STCP00986; Appellate Case No. B327290 - New Item Received. 6/23/2023
3.B. Conference with Legal Counsel – Existing Litigation – Gov. Code Section 54956.9(d)(1): Pico Neighborhood Association and Maria Loya v. City of Santa Monica, LASC Case No. BC 616804; California Supreme Court Case No.
S263972 - New Item Received. 6/23/2023
3.C. Conference with Legal Counsel – Existing Litigation – Gov. Code Section 54956.9(d)(1): Scott Hobbs v. City of Santa Monica et al.; LASC Case No. 21STCV14880 - New Item Received. 6/23/2023
3.D. Public Employee - Gov. Code Section 54957(b): Performance evaluation of a public employee; Title: City Attorney; Conference with Labor Negotiator - Gov.
Code Section 54957.6: City Negotiator: Mayor; Unrepresented Employee: City Attorney - New Item Received. 6/23/2023
3.E. Conference with Legal Counsel – Existing Litigation – Government Code Section 54956.9(d)(1): Jerrid Powell v. City of Santa Monica, et al.; LASC Case No. 20STCV15438. [report out only] - New Item Received. 6/23/2023 The following is the order of business for items to be heard no earlier than 7:00 p.m.
4. SPECIAL AGENDA ITEMS
4.A. City Manager's Report
5. CONSENT CALENDAR
(All items will be considered and approved in one motion unless removed by a Councilmember for discussion. In accordance with Charter section 615, the adoption of all ordinances and resolutions shall be by reading of title only unless a Councilmember present dissents.)
5.A. Award RFP #349 to Corporate Realty Group for Airport Commercial Real Estate Brokerage and Consulting Services
Recommended Action
Staff recommends that the City Council:
1. Award RFP #349 to Corporate Realty Group (CRG), a California-based corporation, to provide commercial real estate brokerage services and related consulting services for non-aviation properties at the Santa Monica Airport.
2. Authorize the City Manager to negotiate and execute an agreement with CRG in an amount not to exceed $298,608 for three years, with two additional one-year renewal options of $134,877 for renewal option one and $333,962 for renewal option two, for a total amount not to exceed $767,447 (including a 10% contingency) over a five-year period, with future City of Santa Monica Generated: 6/28/2023 9:17 AM Page 5 year funding contingent on Council budget approval.
3. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.
5.B. Approval of Reinstatement and 2nd Modification of Agreement with ChargePoint, Inc. for EV Charging Equipment Software and Maintenance Services
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of categorical exemptions pursuant to Section 15301 (Existing Facilities) of the California Environmental Quality Act (CEQA) Guidelines.
2. Authorize the City Manager to negotiate and execute a reinstatement and second modification of agreement #10507 with ChargePoint, Inc. to extend the term of the agreement for an additional five years and increase the total compensation by $304,425 for EV charging equipment, software, and maintenance services. This would result in a ten-year reinstated and amended agreement with a new total amount not to exceed $970,797 with future year funding contingent on Council budget approval.
5.C. Award Contract to PCI for the Airport Runway Rubber Removal, Crack Seal, and Restripe Project
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of Categorical Exemption pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement/Reconstruction), of the California Environmental Quality Act (CEQA) Guidelines.
2. Award Bid # SP2462 to WGJ Enterprises Inc., dba PCI, for the Airport Runway Rubber Removal, Crack Seal, and Restripe for the Public Works Department.
3. Authorize the City Manager to negotiate and execute a contract with PCI, in an amount not to exceed $1,044,280 (including a $94,935 contingency).
4. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.
5.D. Approval of Fifth Contract Modification with Carahsoft/Granicus for Electronic Agenda Management Services
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines; and
2. Authorize the City Manager to negotiate and execute a fifth modification to Agreement 9784 (CCS) in the amount of $19,132 with Carahsoft/Granicus for an agenda management software system for the Records and Election Services Department. This will result in a 10 year and 6 month amended City of Santa Monica Generated: 6/28/2023 9:17 AM Page 6 agreement with a new total amount not to exceed $207,746, with future year funding contingent on Council budget approval.
5.E. Award Bid #4445 to Bound Tree Medical for purchase and delivery of Microflex Disposable gloves
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4445 to Bound Tree Medical, an Ohio-based company, for the purchase and delivery of Microflex disposable gloves to be used by staff citywide;
2. Authorize the Procurement Manager to issue annual purchase orders to Bound Tree Medical, for the purchase and delivery of Microflex disposable gloves for a total amount not to exceed $720,000 over a five-year period, with future funding contingent on Council budget approval; and,
3. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.
5.F. Award Contracts to Beacon Mortuary, Inc., for Mortuary Services and Decedent Transportation Services and to Farmscape, Inc., for Specialized Landscape Maintenance Services for Woodlawn Cemetery
Recommended Action
Staff recommends that the City Council:
1. Award RFP #352 to Farmscape, Inc., for specialized landscaping services for the Eternal Meadow area of Woodlawn Cemetery, Mausoleum & Mortuary, for the Public Works Department.
2. Authorize the City Manager to negotiate and execute an agreement with Farmscape, Inc., in an amount not to exceed $150,000 over a five-year period with future year funding contingent on Council budget approval.
3. Award RFP #353 to Beacon Mortuary for providing decedent transportation services for Woodlawn Cemetery, managed by the Public Works Department.
4. Authorize the City Manager to negotiate and execute an agreement with Beacon Mortuary for decedent transportation services in an amount not to exceed $200,000 over a five-year period with future year funding contingent on Council budget approval.
5. Award RFP #354 to Beacon Mortuary for providing mortuary services for Woodlawn Cemetery, managed by the Public Works Department.
6. Authorize the City Manager to negotiate and execute an agreement with Beacon Mortuary for mortuary services in an amount not to exceed $475,000 over a five-year period with future year funding contingent on Council budget approval.
7. Adopt a finding of categorical exemption pursuant to Section 15301 (Existing Facilities) of the California Environmental Quality Act (CEQA) Guidelines.
5.G. City Council - Special Meeting - Jun 13, 2023 5:25 PM
6. PUBLIC INPUT ON REMAINING AGENDA ITEMS
City of Santa Monica Generated: 6/28/2023 9:17 AM Page 7 . Public Input for 12-Items will be heard at the time when the Public Hearing is called.
7. STUDY SESSION
No items
8. CONTINUED ITEMS
8.A. Appointment to one unscheduled vacancy on the Library Board for a term ending on 06/30/2025. Continued from 06/13/2023. - New Item Received. 6/23/2023
8.B. Appointment to one unscheduled vacancy on the Human Services Commission for a term ending on 06/30/2025. Continued from 06/13/2023. - New Item Received. 6/23/2023
9. ADMINISTRATIVE PROCEEDINGS
No items
10. ORDINANCES
(Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption. In accordance with Charter section 615, the adoption of all ordinances and resolutions shall be by reading of title only unless a Councilmember present dissents.)
No items
11. STAFF ADMINISTRATIVE ITEMS
No items
12. PUBLIC HEARINGS
. SPECIAL JOINT MEETING OF THE CITY COUNCIL, HOUSING AUTHORITY
AND PARKING AUTHORITY
. ROLL CALL
12.A. Adoption of the First Year and Approval of the Second Year of the FY 2023-25 Biennial Budget Adoption
Recommended Action
Staff recommends that the City Council, Housing Authority and Parking Authority:
1. Adopt a Resolution of the City Council of the City of Santa Monica adopting the first year and approving the second year of the FY 2023-25 Biennial Budget and adopting the second year of the FY 2022-24 Biennial Capital Improvement Program Budget at Attachment A, as amended by Final Changes described in this report;
City of Santa Monica Generated: 6/28/2023 9:17 AM Page 8
2. Adopt a Resolution of the Housing Authority of the City of Santa Monica adopting the first year and approving the second year of the FY 2023-25 Biennial Budget and adopting the second year of the FY 2022-24 Biennial Capital Improvement Program Budget at Attachment B, as amended by Final Changes described in this report; and
3. Adopt a Resolution of the Parking Authority of the City of Santa Monica adopting the first year and approving the second year of the FY 2023-25 Biennial Budget and adopting the second year of the FY 2022-24 Biennial Capital Improvement Program Budget at Attachment C, as amended by Final Changes described in this report.
Staff also recommends that the City Council:
4. Adopt a Resolution of the City of Santa Monica establishing new classifications and adopting salary rates for various listed positions (Attachment D) and approve the position and classification changes (Attachment E);
5. Adopt a Resolution of the City Council of the City of Santa Monica revising the City’s master fee schedule to establish and revise certain permit and user fees and charges (Attachment F);
6. Adopt a Resolution of the City Council of the City of Santa Monica revising the City’s master fine schedule to establish and revise the administrative citation schedule of fines for certain violations of the Santa Monica Municipal Code (Attachment G);
7. Adopt a Resolution of the City Council of the City of Santa Monica establishing parking rates and permit fees for all City parking facilities and resources (Attachment H);
8. Adopt a resolution to establish the Runoff Reduction Fee rate for FY 2023-24 through FY 2027-28 as authorized in SMMC Chapter 7.10, Runoff Conservation and Sustainable Management (Attachment I);
9. Adopt a Resolution of the City of Santa Monica establishing the Gann appropriations limit for FY 2023-24 (Attachment J);
10.Adopt a Resolution incorporating a project funded by SB1: The Road Repair and Accountability Act (Attachment K);
11.Authorize the City Manager to accept a grant award in the amount of $1,500,000 from the U.S. Department of Health and Human Services Substance Abuse and Mental Health Services Administration (SAMHSA) to support the behavioral health needs of vulnerable residents and people experiencing homelessness, and to execute all necessary documents to accept the grant and all grant renewals;
12.Authorize the City Manager to accept a grant award in the amount of $1,500,000 from the California Department of Health Care Services (DHCS) to support the behavioral health needs of vulnerable residents and people experiencing homelessness, and to execute all necessary documents to accept the grant and all grant renewals;
13.Authorize the City Manager to accept a grant award in the amount of $373,125 from the Westside Cities Council of Governments (WSCCOG) to advance Los Angeles County Homeless Initiatives and execute all necessary documents to accept the grant and all grant renewals;
14.Authorize the City Manager to accept a grant award in the amount of $4,447,586 from the U.S. Department of Housing and Urban Development’s City of Santa Monica Generated: 6/28/2023 9:17 AM Page 9 Continuum of Care Grant Program to serve the homeless and disabled populations with housing subsidies and execute all necessary documents to accept the grant and all grant renewals;
15.Authorize the City Manager to negotiate and execute an agreement with Salvation Army to support the City’s 311 Outreach efforts and provide street team assistance to the Homeless Liaison Program. This award is made as an exception to the competitive bidding process pursuant to SMMC Section
2.24.250 (i) and is for a term of 2 years at a total amount not-to-exceed $446,250, with future year funding contingent on Council budget approval;
16.Authorize the City Manager to negotiate and execute a memorandum of understanding with the Santa Monica-Malibu Unified School District for two years with three one-year options to renew that will provide $500,000 annually to the School District, not to exceed $2,500,000 total over a five year period, for the operation of the Playground Club Program;
17.Award RFP# 350 to Berry Dunn McNeil & Parker, LLC (BerryDunn) and authorize the City Manager to negotiate and execute an agreement with BerryDunn for strategic planning services to develop a Homelessness Strategic Plan in an amount not to exceed $200,000, including a 25% contingency, for one year, with one additional one-year renewal option in the amount of $200,000, including a 25% contingency, on the same terms and conditions for a total amount not to exceed $400,000 over a two-year period, with future year funding contingent on Council budget approval;
18.Provide direction to staff on allocation of discretionary funds (Attachment L); and
19.Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.
. ADJOURNMENT OF SPECIAL JOINT MEETING
13. REPORTS OF BOARDS AND COMMISSIONS
No items
14. RESOLUTIONS
No items
15. WRITTEN COMMUNICATIONS OTHER THAN REPORTS OF COMMISSION AND
OFFICERS
No items
16. COUNCILMEMBER DISCUSSION ITEMS
16.A. Annual Appointments to the following Boards and Commissions.
Board/Commission No. of
Seats
Term
End
Special Requirements
City of Santa Monica Generated: 6/28/2023 9:17 AM Page 10 Date
Airport Commission 2 6/30/2
027
Reside in the City.
Architectural Review
Board
1 6/30/2
027
Arts Commission 3 6/30/2
027
Reside or work in the City.
Commission on
Sustainability,
Environmental Justice
and the Environment
2 6/30/2
027
Reside or work in the City.
Disabilities Commission 2 6/30/2
027
Two must be self-identified
persons with a disability
and reside in the City.
Housing Commission 2 6/30/2
027
Two must be affordable
housing program participant
where one is 62-years or
older and the other is
unhoused or formerly
unhoused.
Audit Subcommittee 1 6/30/2
027
Reside in the City.
Personnel Board 1 6/30/2
027
Reside in Santa Monica or
LA County that is employed
within the City, own
property or hold business
licenses in the City
Planning Commission 3 6/30/2
027
Reside in the City.
Public Safety Reform and
Oversight Commission
3 6/30/2
027
At least one shall be
between 18-22 years.
Recreation and Parks
Commission
1 6/30/2
027
Reside in the City.
Santa Monica Library
Board
1 6/30/2
027
Reside in the City.
Urban Forest Task Force 7 6/30/2
027
Three must be current or
past certified arborist. All
must reside, work or hold
business licenses in the
City
16.B. Request of Mayor Davis that Councilmember Torosis be designated as her alternate to the Clean Power Alliance Board of Directors.
City of Santa Monica Generated: 6/28/2023 9:17 AM Page 11
16.C. Request of Mayor Davis that the City Council direct staff to reappropriate the amount of unspent FY 2022-23 individual Councilmember travel budgets at the end of the year to the FY 2023-24 Council budget, to supplement existing Council Discretionary funds. The reappropriation will occur as part of the FY 2022-23 Year End Budget review staff report.
16.D. Appointment to one unscheduled vacancy on the Human Services Commission for a term ending on 06/30/2027. - New Item Received. 6/23/2023
ADJOURNMENT
Agendas and reports are accessible on the City's webpage at www.smgov.net/council/agendas. They are also available at the City Clerk's Office and in alternate formats upon request. For a free email subscription to the City Council Agendas, please contact the City Clerk’s Office at (310) 458-8211 or [email protected].
Members of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401 or to [email protected]. Written comments received from the public by 2 PM on the day of the City Council meeting will be distributed to the City Council prior to the meeting and posted online.
City Hall and the Council Chamber are wheelchair accessible. If you require any special disability related accommodations to either attend or provide public testimony at a Council meeting (i.e. sign language interpreting, access to an amplified sound system, remote option, etc.), please contact the City Clerk’s Office at (310) 458-8211 or TDD: (310) 917- 6626 or via email at [email protected] at least 72 hours prior to the scheduled meeting. Best efforts shall be made to accommodate requests received after the 72-hour deadline. In the case of special meetings, requests should be submitted as early as possible, but no later than noon the day of the special Council meeting.
Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.
Santa Monica Blue Bus Lines #2, #3, #5, #9 and the EXPO Line serve City Hall. Parking is available on Main Street, on Olympic Drive, and in the Civic Center Parking Structure (validation free).