Agenda packet — Santa Monica City Council, July 18, 2023 (part 2 of 3)

Highlights & Qualifications
• A highly driven and experienced Senior Construction Project Manager. • Proven experience leading and managing multiple projects across the US and Canada. • Principal responsibility for portfolio of over 230 construction projects at different phases of completion.
• 13 years’ diversified experience in Engineering and Construction Management. • Proven experience on LEED/LBC projects and documentation. • Varied experience in multi-discipline project and construction management; heavy industrial & commercial construction; road construction; steel fabrication; oil & gas and maritime industries.
• Proven ability in delivering project deliverables within the triple constraints of scope, time and cost whilst, adhering to required quality standards and highest professional conduct • Able to develop excellent relationships with consultants, subcontractors, and suppliers by providing continuous feedback and communication.
• Ability to take initiative and work as a team player. • Creative thinking, adaptive to change and thrive in a fast-pace environment. • Effective at driving and pushing a project while maintaining healthy trade and professional relationships.
• Proven experience in conducting projects through the full life cycle of Project Management from initiation, planning, execution, monitoring & controlling up until close-out. • Excellent Contract Management skills
• Ability to apply basic engineering principles to construction challenges. • Thorough understanding of the Project Management processes, and systems. • Ability to read, understand and interpret technical drawings and specifications. • Identifier & influencer of factors that cause change on projects • Ability to proactively conduct financial health checks on projects through extensive use of analytical tools.

Professional Experience
Safeguard Industries 2017-Present
Operations Manager
Thermal Systems KWC Ltd.

Project Manager Commercial Construction
ENL Consortium Ltd.

Project Manager Commercial/Civil Construction
2015-2017
2005-2015
Education and Professional Qualifications
University of Lagos 2009-2011
MBA, Management Specialization
Obafemi Awolowo University 1999-2005
B.Sc Civil Engineering
Project Management Institute 2007-2020
Certified Project Management Professional (PMP)
Canadian Construction Association 2016
Gold Seal Certificate in Construction Management Finance & Accounting Association of Science and Engineering Technology Professionals of Alberta 2016 Certified Engineering Technologist (C.E.T.)
NEBOSH 2011
International General Certificate in Occupational Health & Safety DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 298 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) Darcy Vanderham
780-934-0122
1940 79 Street SW, Edmonton, AB
[email protected]
Skills & Abilities A vast amount of experience in all aspects of the Fall Protection and Safety Industry including managing staff, completing all parts of the installations, developing appropriate quotes for clients, working with the Engineers to develop and install various rigid rail/flexible lifelines/anchor points and creating an open dialogue with clients to ensure they are provided with the best service and products to meet their needs.

Extensive knowledge of the OHS manual and CSA standards as it pertains to fall protection and suspended platforms which ensures I am maintaining the safety rules and regulations for a variety of different worksites throughout Alberta and Canada.

My strengths include working effectively with all types of clients, managing staff, overseeing a job from beginning to end, maintaining an exceptional work ethic and providing the best experience for my internal and external customers.

Work History December 2019 – Present
Installation Manager, Safeguard Industries
• Provide management and supervision direction to Safeguard Installers in US and Canada
• Provide ongoing technical support on site challenges and escalate to Safeguard Lead Engineer technical issues beyond your competency. • Review all general contract and subcontract documents, drawings, and specifications and to develop the on-site plans and procedures for the implementation of the work.
• Prepare project specific safety documentation and ensure implementation across all projects with our field-based installers.
• Conduct site surveys and threat assessments to onsite installation implementing preventive/corrective action as necessary. • Inspect construction work to meet quality expectations and verify to drawing plans/spec. Constantly check for quality and correct installations. • Handle all job labor relations, obtaining help when necessary from the Project Manager, Operations Manager, or appropriate labor relations representative.
• Inspect all work completed, taking appropriate corrective standards, and calling for required inspections by proper authorities at the required stages.

September 2006 – December 2019
Lead Installer, Gravisys Inc.
 Working as the head of the Installation department on a variety of projects with clientele from multiple industries, including heavy industrial work, DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 299 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) 2 commercial buildings, theatrical projects, hospitals and residential buildings
 Managing jobs from beginning to end, developing plans at the initial phase of the project with the Engineers to provide the most user friendly and best solution for clients and closing out the job at completion.  Managing an installation crew, completing inspection work, developing fall arrest solutions, review drawings/blueprints, working with a variety of tools
 Administrative duties including inspection reports, time sheets for staff, overseeing jobs of staff members and scheduling job timelines September 1998 – September 2006
Inside Sales Representative, Red-L Distributors
 Built relationships with buyers and utilized product knowledge to provide customer service and increase sales
 Processed and expedited orders with vendors and manufacturers  Ordered, compiled and shipped literature and samples to existing and potential buyers
Education NAIT – Edmonton, AB
2011 to 2013 – Ironworker Apprenticeship
- Completed my Third year of the 4th year Ironworker Generalist Apprenticeship Program
- In 2012, I was the recipient of the Alberta Ironworkers Apprenticeship and Training Plan Scholarship for Top Ironworker (Generalist 2nd Year) J. Percy Page High School – Edmonton, AB
1996 to 1998
- Obtained a High School Diploma
Certifications Latchways Certified Installer Certification Kee Safety Certified Installer certification
3M Certified Installer Certification
CSTS
Elevated Work Platform
Standard First Aid Level C
End User Fall Protection
High Angle Rescue
Hilti Adhesive Anchor Training
Swing stage Operation
Course Work:

OSHA 30
Principles of Health and Safety Management
Prime Contractor
DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 300 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) 3 Alberta OHS Legislation Awareness
OSHA 30
Career Highlight I had the opportunity to install a 750 foot overhead horizontal lifeline extending between two mountain peaks situated above the Fernie Alpine Ski Resort. This Lifeline is used to keep Avalanche Control Personnel safe while setting explosive charges on dangerous cornices which are not accessible by helicopter. I saw this specific job through its entirety from the initial concept drawing through to full support tower construction. This project brought together many industry leaders from multiple disciplines due to its unique application and remote location of the job.

References Available upon request
DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 301 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services)

D A V I D O Y A K H I L O M E
Calgary, AB | (587) 583 – 0900 | [email protected]

WORK PROFILE
Highly competent professional with over thirteen (13) years of experience in Commercial, Industrial, Institutional Healthcare and Residential developments in various aspects of Design, Estimation, Supervision, Construction and Project Management.

Adapts well to change, able to handle multiple job responsibilities simultaneously while adhering to strict budget, deadlines and always demonstrates diplomacy and composure in an emotionally charged situation with thorough knowledge in the areas of contract, estimation, negotiations, design modifications, materials procurement, shop fabrications, installation and office/site management
Proficient with the use of On-Screen take off, Salesforce, Sharepoint, Procore, Microsoft Outlook, Adobe PDF, AutoCAD, Microsoft Office, Excel, Powerpoint, Bluebeam, Microsoft Project, Revit Architecture and CorelDraw

WORK EXPERIENCE
SAFEGUARD INDUSTRIES INC. OCTOBER 2017 to PRESENT

PROJECT COORDINATOR TO PROJECT MANAGER
Initiation to completion of all Safeguard's projects in Canada & US while ensuring the Specs & Contract scope are reviewed and updated where necessary. Assigning project team and start up meetings with all stakeholders while overseeing strategic planning, monitoring and adapting as needed with the project team & clients Creates project plans and schedules while maintains project objectives and follow up updates from project team. Monitors shipping of products to vendors for installation, testing & certification while ensuring quality control checks are in place during installation. Identifying & resolving project issues and risks while collating reports from project team on project progress, offers viable solutions and opportunities as they arise. Progress billing during project stages and closeout billing on completion UNITED GROUP AUGUST 2015 to SEPTEMBER 2017

PROJECT CO-ORDINATOR/ACCOUNT MANAGER
Estimating & Managing interior finishes on multiple Healthcare, commercial, industrial and residential projects from start to completion. Read, redefine and interpret construction and shop drawings and update Architect/Clients Perform site inspections, measurements, take-offs, estimation on projects to accommodate client RFQ, Create, Monitor and maintain project budget, clarify project scope & prepare project work packages for execution, LEED submissions, closeout documents and Operations & Maintenance manuals. Direct, manage and motivate employees to ensure productivity and quality of work
Process invoices on task payments/job completion and follow up with payment request to clients BRUNEL ENGINEERING AND CONSULTING LTD. NOVEMBER 2004 to JULY 2015

PROJECT ARCHITECT TO PROJECT COORDINATOR TO PROJECT MANAGER Through effective planning & construction, managed the timely completion to budget of multiple design/building approval responsibilities, site preparation, and construction ranging from $3,000 to $115 million Trained the Project staff/Community Service Manager on turnover procedures, quality standards, and project-specific systems orientation required on multiple project site for effective management Scheduling, Budgeting, creation of Work breakdown packages, monitoring projects from inception to completion while updating project task to Superintendents and Project crew as per work breakdown packages. Vetting/collation of qualified competitive subcontractor bids prior to execution of contracts Coordinated project management activities, resources, equipment and information while Liaising with clients to identify and define requirements, scope and objectives. Created and maintained comprehensive project documentation, plans and reports

PROFESSIONAL DEVELOPMENT, TRAINING, & EDUCATION
2016 TO PRESENT – PRESIDENT (NON-PROFIT – EAC Calgary, AB) 2017 - CERTIFICATE OF ACHIEVEMENT IN MICROSOFT EXCEL FOR CONSTRUCTION (ADVANCED) 2015 TO 2017 - CERTIFICATE OF APPRECIATION NCAC COMMUNITY VOLUNTEER 2012 - PRINCE 2 REGISTERED PRACTITIONER
2007 - ASSOCIATE MEMBER - NIA (Professional Architectural Association) 2004 - MASTER’S DEGREE IN ARCHITECTURE
2003 - BACHELOR’S DEGREE IN ARCHITECTURE
DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 302 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) Attachment #2
20% Liguidity was approved by William
Clerk
DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 303 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) 1 Siamak Goosheh
From: William Clerk <[email protected]>
Sent: Thursday, January 14, 2021 12:52 PM
To: Paul Betts
Cc: Siamak Goosheh
Subject: RE: IMPORTANT QUESTION FOR BID OF SP2643
Paul,
If the bid bond is an important item and per your email it is approved. Regarding the 20% net worth in lieu of 50%, mark/note it on the bid so that we are aware.

William Clerk
Architectural Associate

City of Santa Monica | Architecture Services Division
1685 Main Street, Mail Stop 15 | Santa Monica, CA 90401 (310) 458-2205 x 5288 O | (310) 429-6555 C | (310) 399-1541 F Please consider the environment before printing this e-mail. https://www.santamonica.gov/Media/Default/CMO/Recommended%20Best%20Practices%20for%20Construction%20(F INAL)%5b1%5d-1.pdf
From: Paul Betts <[email protected]>
Sent: Thursday, January 14, 2021 11:28 AM
To: William Clerk <[email protected]>
Cc: Siamak Goosheh <[email protected]>
Subject: IMPORTANT QUESTION FOR BID OF SP2643
Importance: High

EXTERNAL
Hi William,
Sorry to be so last minute with this, but I see we need to confirm a net worth of 50% of the bud value for SP2643. I can only sign to 20% for our 2020 accounts. The liquidity is not an issue, and Bd Bond is approved.

I have adjusted the Bid Form as so:

DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 304 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) 2 Please confirm if this will be a problem or not.

Thanks,
Paul
Paul Betts
General Manager
[email protected]
C: (702) 553-9967
www.safeguard-industries.com
North American Turnkey Providers of Engineered Fall Protection & Custom Steel Fabrication Disclaimer: This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the system manager. This message contains confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited.

Disclaimer: This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the system manager. This message contains confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited.

DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 305 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) Attachment #A
Bid Bond
DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 306 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

5.E.d
Packet Pg. 307 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 308 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) Attachment #B
DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 309 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) Bidder’s Name: ________________________________ (enter on each bid form page) Public Works | Bid Form | August 2020 24 | P a g e
ATTACHMENT B – CONSTRUCTION PROJECTS IN PROGRESS
Make copies of this attachment for each construction project in progress.

List 5 construction projects, currently in progress, by the General Contractor that best exemplify the firm’s ability to successfully complete this project.

Project Name and Location:

Description (type of construction, levels, etc.):

Owner (Entity and Location):
Prime Contractor to the Owner Subcontractor to the Owner Contact Person: Phone:

Designer (Firm): Location:

Contact Person: Phone:

Original Contract: $___________________ Approved Change Orders: $____________________ Original Schedule: _________________
(Calendar days)
Approved Time Extension:_________________
(Calendar days)
Total Contract Duration: ______________
(Calendar days)
Prevailing Wages: ____ YES _____NO
Public Bid: ____ YES _____NO Liquidated Damages Clause: $_______________ % of Contract Subcontracted: _______________ Name of CM on Project, if applicable:

Contract Completion Date:__________________
20220% -
24 months 36 month N/A 2,956,437.00 -
Laura Kellet (+352) 3063-6862 Robins AFB, GA Katerina Tuckova +(352) 3063-7258 NATO Fall Protection of Airplane Hangars
Supply of Aircraft Fall Protection for C-130 Shelter - Robins AFB, GA (NATO) Safeguard US Inc.

DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

5.E.d
Packet Pg. 310 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) Bidder’s Name: ________________________________ (enter on each bid form page) Public Works | Bid Form | August 2020 24 | P a g e
ATTACHMENT B – CONSTRUCTION PROJECTS IN PROGRESS
Make copies of this attachment for each construction project in progress.

List 5 construction projects, currently in progress, by the General Contractor that best exemplify the firm’s ability to successfully complete this project.

Project Name and Location:

Description (type of construction, levels, etc.):

Owner (Entity and Location):
Prime Contractor to the Owner Subcontractor to the Owner Contact Person: Phone:

Designer (Firm): Location:

Contact Person: Phone:

Contract Completion Date:__________________
20200% N/A -
200 -
610,965.67 77,689 Ross Maag Neumann Smith Architecture (951) 541-3530 Southfield, Michigan Lucas Sever (949) 430-2106 Jacobsen Construction Co. Inc Facade Access Equipment
Beverly Center Facade Access - Los Angeles, CA Safeguard US Inc.

DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

5.E.d
Packet Pg. 311 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) Bidder’s Name: ________________________________ (enter on each bid form page) Public Works | Bid Form | August 2020 24 | P a g e
ATTACHMENT B – CONSTRUCTION PROJECTS IN PROGRESS
Make copies of this attachment for each construction project in progress.

List 5 construction projects, currently in progress, by the General Contractor that best exemplify the firm’s ability to successfully complete this project.

Project Name and Location:

Description (type of construction, levels, etc.):

Owner (Entity and Location):
Prime Contractor to the Owner Subcontractor to the Owner Contact Person: Phone:

Designer (Firm): Location:

Contact Person: Phone:

Contract Completion Date:__________________
20190% N/A 1,825 (5 years) -
602,040.00 -
-
-
-
Donnie Bussard, JR (240) 876-5978
NAVAC MidLant (5) Year annual inspection and maintenance of Fall Protection Roof Trolley Systems Pentagon Roof Trolley System - Washington, DC Safeguard US Inc.

DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

5.E.d
Packet Pg. 312 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) Bidder’s Name: ________________________________ (enter on each bid form page) Public Works | Bid Form | August 2020 24 | P a g e
ATTACHMENT B – CONSTRUCTION PROJECTS IN PROGRESS
Make copies of this attachment for each construction project in progress.

List 5 construction projects, currently in progress, by the General Contractor that best exemplify the firm’s ability to successfully complete this project.

Project Name and Location:

Description (type of construction, levels, etc.):

Owner (Entity and Location):
Prime Contractor to the Owner Subcontractor to the Owner Contact Person: Phone:

Designer (Firm): Location:

Contact Person: Phone:

Contract Completion Date:__________________
Waiward Steel Fabricators Ltd - Edmonton
-
0% N/A -
$ 745,000 -
- -
Edmonton, AB Felecia Barton (780) 577-2113
Waiward Steel Fabricators Ltd - Edmonton
Waiward Fabricators - Edmonton, AB Safeguard US Inc.

DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 313 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) Attachment #C
DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

5.E.d
Packet Pg. 314 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) Bidder’s Name: ________________________________ (enter on each bid form page) Public Works | Bid Form | August 2020 25 | P a g e
ATTACHMENT C – COMPLETED CONSTRUCTION PROJECTS
Make copies of this attachment for each construction project completed.

List 5 construction projects completed by the General Contractor, within the past 5 years, that best exemplify the firm’s ability to successfully complete this project.

Project Name and Location:

Description (type of construction, levels, etc.):

Owner (Entity and Location):
Prime Contractor to the Owner Subcontractor to the Owner Contact Person: Phone:

Designer (Firm): Location:

Contact Person: Phone:

Original Contract: $___________________ Approved Change Orders: $____________________ Original Schedule: ________________
(Calendar days)
Approved Time Extension:_________________
(Calendar days)
Total Contract Duration: ______________
(Calendar days)
Prevailing Wages: ____ YES _____NO
Public Bid: ____ YES _____NO Liquidated Damages Clause: $_______________ % of Contract Subcontracted: _______________ Name of CM on Project, if applicable:

Pending Contract Completion Date:__________________
2020 N/A 0% -
6 month -
45,700 1,160 Loren Keith Aiton Taylor Teter Partnership 559-437-0887 Freso, CA Scott Tatman (559) 908-0131 Naval Facilities Engineering Systems Command (NAVFAC) Supply and Install 455 linear feet of guardrail with Ladder and self-closing gates Lemoore Naval Air Station Bldg 932 PV & Thermal Heating Fall Protection - Lemoore, CA Safeguard US Inc.

DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 315 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) Bidder’s Name: ________________________________ (enter on each bid form page) Public Works | Bid Form | August 2020 25 | P a g e
ATTACHMENT C – COMPLETED CONSTRUCTION PROJECTS
Make copies of this attachment for each construction project completed.

List 5 construction projects completed by the General Contractor, within the past 5 years, that best exemplify the firm’s ability to successfully complete this project.

Project Name and Location:

Description (type of construction, levels, etc.):

Owner (Entity and Location):
Prime Contractor to the Owner Subcontractor to the Owner Contact Person: Phone:

Designer (Firm): Location:

Contact Person: Phone:

Pending Contract Completion Date:__________________
2020 N/A 0% -
90 days -
21,620.00 -
Brad Erwin PARAGON Architecture (417) 885-0002 Joplin, MO Adam Lilienkamp (417) 793-0024 Mid-Land Enterprises Supply and Installation of 174 linear feet of free standing guardrails Employer Advantage - Joplin, MO 2019Safeguard US Inc.

DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 316 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) Bidder’s Name: ________________________________ (enter on each bid form page) Public Works | Bid Form | August 2020 25 | P a g e
ATTACHMENT C – COMPLETED CONSTRUCTION PROJECTS
Make copies of this attachment for each construction project completed.

List 5 construction projects completed by the General Contractor, within the past 5 years, that best exemplify the firm’s ability to successfully complete this project.

Project Name and Location:

Description (type of construction, levels, etc.):

Owner (Entity and Location):
Prime Contractor to the Owner Subcontractor to the Owner Contact Person: Phone:

Designer (Firm): Location:

Contact Person: Phone:

Pending Contract Completion Date:__________________
2018 N/A 0% -
6 month 180 days -
114,900 2,600 Safeguard Industries Kim Hicks (480) 282-3218 Abbott Supply and Install 602 linear feet of Guardrails Guardrail Systems - Scottsdale, AZ 2018 Safeguard US Inc.

DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 317 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) Bidder’s Name: ________________________________ (enter on each bid form page) Public Works | Bid Form | August 2020 25 | P a g e
ATTACHMENT C – COMPLETED CONSTRUCTION PROJECTS
Make copies of this attachment for each construction project completed.

List 5 construction projects completed by the General Contractor, within the past 5 years, that best exemplify the firm’s ability to successfully complete this project.

Project Name and Location:

Description (type of construction, levels, etc.):

Owner (Entity and Location):
Prime Contractor to the Owner Subcontractor to the Owner Contact Person: Phone:

Designer (Firm): Location:

Contact Person: Phone:

Pending Contract Completion Date:__________________
2017 N/A 0% -
90 days -
117,070 17,500 TRS Roof Servises Inc. (925) 356-7770 Concord, CA Mark Bledsoe (415) 716-6410 Western Roofing Service Supply and Installation of Guardrail System Soda Hall CRP 14 and 17 Roof and Deck Replacement - Berkeley, CA Safeguard US Inc.

DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

5.E.d
Packet Pg. 318 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) Bidder’s Name: ________________________________ (enter on each bid form page) Public Works | Bid Form | August 2020 25 | P a g e
ATTACHMENT C – COMPLETED CONSTRUCTION PROJECTS
Make copies of this attachment for each construction project completed.

List 5 construction projects completed by the General Contractor, within the past 5 years, that best exemplify the firm’s ability to successfully complete this project.

Project Name and Location:

Description (type of construction, levels, etc.):

Owner (Entity and Location):
Prime Contractor to the Owner Subcontractor to the Owner Contact Person: Phone:

Designer (Firm): Location:

Contact Person: Phone:

Pending Contract Completion Date:__________________
2015 N/A 0% -
120 -
143,600 12,535 Miguel Belardo Safeguard Industries (912) 573-3625 Rick Gonzales (912) 573-4195 Strategic Weapon Facility, Atlantic Kings Bay, GA Supply and Installation of 946 feet of Free Standing Guardrails N6470915T0103 - N-Procurement, delivery, and installation of Fall Protection Railing System - Kings Bay, GA Safeguard US Inc.

DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 319 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) EXHIBIT 3
DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

5.E.d
Packet Pg. 320 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D 5.E.d Packet Pg. 321
Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D 5.E.d Packet Pg. 322
Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D 5.E.d Packet Pg. 323
Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D 5.E.d Packet Pg. 324
Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D 5.E.d Packet Pg. 325
Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D 5.E.d Packet Pg. 326
Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) EXHIBIT 4
DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 327 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) Public Works | Bid Form | August 2020 56 | P a g e
ATTACHMENT J – SCOPE OF WORK

INTRODUCTION
The City of Santa Monica, (referred to hereafter as “the City”) is inviting bids from qualified persons or firms interested in “Fall Protection” design/build services.

SUMMARY OF BID
Provide design and installation of roof fall hazard protection per attached Attachment K, Roof Fall Hazard Risk Assessment. Fall protection equipment shall be installed with minimal penetration to existing structures. All building will be occupied and operational during the design and installation of the roof fall protection equipment.

All bidders must provide an action plan and design approach for providing proper fall protection at all locations noted on Roof Fall Hazard Risk Assessment.

Design and installation of roof fall protection equipment must comply with all applicable codes.

Scope of Work
The City of Santa Monica (referred to hereafter as “the City”) is seeking for a contractor/firm to provide design-built services for roof fall protection mitigation services in accordance with Attachment K, Roof Fall Hazard Risk Assessment.

The fall protection equipment and bid shall include but not limit to:

1. Design and engineer the fall protection equipment. All drawings and calculations, as applicable, shall be stamped by an engineer license in the State of California.

2. The design shall accommodate minimal penetrations to the existing structure. All penetrations to existing structure must be properly sealed to avoid water intrusion into the structure. Advice the City prior to any roof penetrations.

3. All fall protection equipment shall be design and engineer per all applicable codes.

4. It is the contractor/firm’s responsibility to verify all on-site measurements. All measurements shown on Exhibit C, Roof Fall Hazard Ris-k Assessment, are for reference only.

5. Special attention shall be taken in landmarked buildings to minimize the visibility of the fall protection equipment. Coordination with City’s staff is required prior to desing and installation.

6. All equipment must be design and engineer to sustain environmental conditions. The City is a costal city, therefore, special attention to salt saturation in the environment must be taken into consideration.

DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 328 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) Public Works | Bid Form | August 2020 57 | P a g e

7. Contractor/firm is responsible for all safety requirements during installation.

8. Staging areas will be provided and coordinated as needed.

9. It is the contractor responsibility for securing all construction/installation areas, material and equipment during and after on-site work.

10. Contractor’s staff parking is the responsibility of the contractor.

11. All buildings will be occupied during construction/installation of fall protection equipment. All on-site activities most be performed with minimal or no impact to the activities of City’s staff.

12. All on-site work shall be coordinated with the City a minimum of 72 hours in advance.

13. All work and equipment shall be warrantied for a minimum of 3 years after completion of installation.

14. Contractor/firm shall provide initial certification of fall protection equipment.

15. Contractor/firm shall provide initial training for City staff per OSHA standards.

16. Contractor/firm shall provide Action Plan and Schedule for the project. Action Plan and Schedule must be approved by City prior to implementation. Preliminary Action Plan and Schedule shall be part of bid.

17. The City is requesting proposer to include a $54,000 unforeseen conditions allowance. Please refer to chart below for description/distribution of the allowance.

18. Proposers shall include the chart below as part of their proposal documentation. Proposal shall include the lump sum amount per location described in the chart below.

19. The City holds the right to adjust and/or change the scope of work as necessary.

DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 329 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) EXHIBIT 5
DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 330 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) _____________________________________________________________________________________________ Safeguard Industries
10447 50th St. SE. Calgary, AB T2C 3E3 World Headquarters 10500 48th St. SE Suite 200, Calgary AB T2C 2B8 Safeguard Engineering 6335 North Hollywood Boulevard, Suite 140, Las Vegas, Nevada 89115 Toll free (888) 936-0752
[email protected] www.safeguard-industries.com Rate Sheet – June 2021
Field Installer (Iron Worker) = $85.62 p/h
Engineer = $130.00 p/h
Drafter = $80.00 p/h
Project Manager = $110.00 p/h
Additional Travel Cost is quoted on an as needed basis.

DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 331 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) EXHIBIT 6
DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 332 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) ATTACHMENT E – PUBLIC WORKS INSURANCE REQUIREMENTS
Minimum Insurance Requirements for Public Works Projects Insurance Requirements
Contractor shall procure and maintain insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees, or subcontractors.

I. Minimum Scope and Limits of Insurance
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal and advertising injury, with limits of no less than $3,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (Insurance Services Office Form CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), or if Contractor has no owned autos, Code 8 (hired) and Code 9 (non-owned), with limits of no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Workers’ Compensation insurance as required by the State of California, with Statutory Limits and Employers’ Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease.

4. Professional Liability: Insurance appropriate to the Consultant’s profession with limits of no less than $1,000,000 per occurrence or claim/$2,000,000 in the annual aggregate.

Contractors providing services such as excavation, grading, and/or drilling or that involve environmental hazards will also possess:

5. Contractors’ Pollution Legal Liability. Insurance covering pollution conditions arising out of the actions performed by or on behalf of the Contractor with limits of no less than $1,000,000 per occurrence or claims/$2,000,000 policy aggregate.

If the Contractor maintains broader coverage or higher limits than the minimums shown above, the City of Santa Monica requires and shall be entitled to any broader coverage or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Santa Monica.

II. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. Additional Insured Status: The City of Santa Monica, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of Contractor including materials, parts, or equipment furnished in connection DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 333 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) with such work or operations. CGL coverage can be provided in the form of an endorsement to the Contractor’s insurance at least as broad as the combination of Insurance Services Office Forms: (1) CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and (2) CG 20 37.

2. Primary Coverage: For any claims related to this Agreement, the Contractor’s insurance shall be primary coverage at least as broad as Insurance Services Office Form CG 20 01 04 13 as respects the City of Santa Monica, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City of Santa Monica, its officers, officials, employees or volunteers shall be in excess of the Contractor’s insurance and shall not contribute with it.

3. Notice of Cancellation: Each insurance policy required herein shall state that coverage shall not be cancelled except after notice has been given to the City of Santa Monica.

4. Waiver of Subrogation: Contractor hereby grants to the City of Santa Monica a waiver of any right of subrogation which any insurer of said Contractor may acquire against the City of Santa Monica by virtue of payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Santa Monica has received a waiver of subrogation endorsement from the insurer.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Santa Monica for all work performed by the Contractor, its employees, agents and subcontractors.

III. Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City of Santa Monica. The City of Santa Monica may require the Contractor to purchase coverage with a lower retention or provide satisfactory proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the name insured or the City of Santa Monica.

IV. Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to the City of Santa Monica.

V. Claims Made Policies
If a policy provides “claims made” coverage:

1. The Retroactive Date must be shown and must be before the date of this Agreement or the start of work.

2. The insurance must be maintained, and evidence of insurance must be provided for at least 5 years after completion of work.

3. If the policy is cancelled or not renewed, and not replaced with another “claims made” policy form with a Retroactive Date prior to the effective Agreement date, the Contractor must purchase “extended reporting” coverage for a minimum of 5 years after completion of work.

DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 334 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) VI. Verification of Coverage
Contractor shall furnish the City of Santa Monica with original certificates and amendatory endorsements (or copies of the applicable policy language effecting coverage provided by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements. These documents must be received and approved by the City of Santa Monica before work commences. However, failure to obtain required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City of Santa Monica reserves the right to require complete, certified copies of all required insurance policies, including the endorsements required herein, at any time.

VII. Failure to Maintain Insurance Coverage
If Contractor, for any reason, fails to maintain insurance coverage which is required pursuant to this Agreement, the same shall be deemed a material breach of contract. The City of Santa Monica, at its sole option, may terminate this Agreement and obtain damages from the Contractor resulting from said breach.

VIII. Subcontractors
Contractor shall require and verify that all Subcontractors maintain insurance meeting the minimum requirements stated below:

1. All Subcontractors are required to possess insurance meeting the minimum scope and limits identified below:
a. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal and advertising injury, with limits of no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (Insurance Services Office Form CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
b. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), or if the Subcontractor has no owned autos, Code 8 (hired) and Code 9 (non-owned), with limits of no less than $1,000,000 per accident for bodily injury and property damage. c. Workers’ Compensation: Workers’ Compensation insurance as required by the State of California, with Statutory Limits and Employers’ Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease.

Subcontractors providing services such as excavation, grading, and/or drilling or that involve environmental hazards will also possess:
d. Contractors’ Pollution Liability: Insurance covering pollution conditions arising out of actions performed by or on behalf of the Subcontractor, with limits no less than $1,000,000 each claim/$2,000,000 in the annual aggregate.

If the Subcontractor maintains broader coverage or higher limits than the minimums shown above, the City of Santa Monica requires and shall be entitled to any broader coverage or higher limits maintained by the Subcontractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Santa Monica.

DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

5.E.d
Packet Pg. 335 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services)

2. All Subcontractors are required to comply with the insurance provisions established in Sections II through IV above.

Effective 4/20/18
DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 336 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) EXHIBIT 7
DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

5.E.d
Packet Pg. 337 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services)

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A : NAIC #
NAME: CONTACT
(A/C, No): FAX
E-MAIL ADDRESS:

PRODUCER
(A/C, No, Ext): PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A

SUBR WVDADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person) COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY

Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENT EROTH- STATUTE PER
(MM/DD/YYYY) LIMITS POLICY EXP(MM/DD/YYYY) POLICY EFFLTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2016 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
Willis Towers Watson Insurance Services West, Inc.
c/o 26 Century Blvd
P.O. Box 305191
Nashville, TN 372305191 USA
Safeguard US Inc.
6335 North Hollywood Blvd., Suite 140
Las Vegas, NV 89115
City of Santa Monica
1685 Main St, Mail Stop 15
Santa Monica, CA 90401 04/28/2021 1-877-945-7378 1-888-467-2378 [email protected] Great Northern Insurance Company 20303 Everest National Insurance Company Federal Insurance Company 10120 20281 Argonaut Insurance Company 19801 Texas Mutual Insurance Company 22945 W20755233 A 2,000,000 1,000,000 XCU & Terrorism 10,000 Included 2,000,000 2,000,000 2,000,000 9950-60-07 GAB 07/01/2020 07/01/2021 Deductible 15,000 B 1,000,000 CF2CA00173-201 05/15/2020 07/01/2021 C
5,000,000 10,000 7818-96-14 07/01/2020 07/01/2021 5,000,000 WC92-861-849772-4 D 1,000,000 No 04/01/2021 04/01/2022 1,000,000 1,000,000 E Workers Compensation - TX and Employers Liability 0002031860 04/01/2021 04/01/2022 Each Accident Disease-Policy Limit Per Statute - TX Disease-Each Employee Umbrella follows form.

SR ID: 21030069 BATCH: 2074683 1,000,000 1,000,000 1,000,000 Willis Towers Watson Certificate Center DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 338 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) 4/1/2021 4/1/2021 92-861-849772-4
DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 339 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) 4/1/2021 92-861-849772-4 4/1/2021
DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 340 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 341 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) 31 July 2020

TO WHOM IT MAY CONCERN
Dear Sirs
As Insurance Brokers to Safety Topco Limited (DBA Kee Safety Group) and their subsidiary companies which includes the undernoted subsidiary companies domiciled in the United States of America:

Subsidiaries of Kee Safety;-
Easy Fit, Inc and Kee Safety Inc of 100 Stradtman Street, Buffalo, New York. 14206 Simplied Safety Inc 803 West Avenue, Rochester, New York, 14611 LNA Solutions Inc of 3924A Varsity Drive, Ann Arbor, MI, 48108 SESCO LLC 1215 S. 41st Street, Manitowoc, WIM 54220
Lighthouse Safety LLC of 3620 North 126th Street, Brookfield, WI, 53005 Lighthouse Safety LLC of 3540 North Street, Brookfield, WI, 68707 Flexible Lifeline Systems Inc of 2437 Peyton Road, Houston, Texas, 77032 Safeguard US Inc of 6335 N Hollywood Boulevard, Suite 140, Las Vegas, NV89115 We are writing to confirm that our clients hold the following policies:

Multinational Master Liability policy
Insurer Chubb European Group SE
Policy Number UKPKNC74454
Period 01 July 2020 to 30 June 2021 both days inclusive Limits of Indemnity
DIC/ DIL Coverage
Public & Products Liability
USD 17,500,000 any one occurrence in respect of Public Liability and in the aggregate for Products Liability
This policy acts as a Master Policy and provides Difference in Conditions and Difference in Limits cover for policies issued locally overseas under this programme including General Liability policy number 99506007 issued in the United States of America by Federal Insurance Company, Excess General Liability policy number 78189614 issued by Federal Insurance Company and Umbrella Liability policy number G46656647 issued by Chubb Insurance.

Difference in Conditions
Where a claim is made under a Local Policy as defined in Definition 8 of this Section and is rejected as not being within its policy terms and conditions then this Section will operate to provide an indemnity but only to the extent that the Company would have accepted the claim had it been made under this Section provided however that the Company shall not be liable to pay the amount of any deductible that would have applied under such Local Policy.

DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

5.E.d
Packet Pg. 342 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) It is a condition precedent to any liability of the Company under this Policy that the Local Policies shall be maintained in full (other than in respect of the erosion of any aggregate Limits of Liability) and that any warranties contained therein shall be complied with.

Difference in Limits
In the event that a claim is payable under a Local Policy as defined in Definition 8 of this Section and the total amount of the claim exceeds the limit of liability thereunder this Section will provide an indemnity up to the difference between the limit of liability payable under such Local Policy and the corresponding limit for this Section stated in the Schedule under Limit of Liability.

It is hereby understood and agreed that the terms, definitions, exclusions and conditions contained in or endorsed onto this Section shall be those used to determine the Company’s liability under this Difference in Limits Multinational Condition.

Indemnity to Principals/ Additional
Insureds
Additional Insureds named under any local policy issued in conjunction with the Master Policy through an Indemnity to Principals clause as follows:-
Indemnity to Principals and Others
The Company will also indemnify in the terms of this Section a) in the event of the death of the
Insured his/her legal personal
representative in respect of liability
incurred by the insured
b) any principal with whom the Insured
has entered into an agreement to
the extent required by such
agreement but only in respect of
liability for which the Insured would
have been entitled to indemnity
under this Policy if the claim had
been made against the Insured
This letter is provided as a courtesy to our client as a matter of information only and confers no rights on the holder. Our duties in relation to this insurance are to our client and we accept no duty of care or responsibility to you or any other third party and any liability to you or any third party is excluded. This letter does not amend, extend or alter the coverage afforded by the policies, nor does it purport to set out all of the policies’ terms, conditions and exclusions. The policy terms, conditions, limits and exclusions may alter after the date of this document or the insurance may terminate or be cancelled, and the limits shown may be reduced by paid claims. We have no obligation to advise you of any changes which may be made to the policies or to advise you of their cancellation or termination.

Signed on behalf of WILLIS LIMITED
Andy Chapman ACII
Account Director
Authorised Signatory
DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

5.E.d
Packet Pg. 343 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) Willis Limited
Building 1410
Arlington Business Park
Theale
Reading
RG7 4SA
D +44 (0) 118 949 8055
E [email protected]
W willistowerswatson.com
Willis Limited, Registered number: 181116 England and Wales. Registered address: 51 Lime Street, London, EC3M 7DQ. A Lloyd’s Broker. Authorised and regulated by the Financial Conduct Authority DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 344 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services)

COMMERCIAL AUTO
ECA 02 505 04 14
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ECA 02 505 04 14 Copyright, Everest Reinsurance Company, 2014 Includes copyrighted material of Insurance Services Office, Inc., used with its permission

Page 1 of 1 ends

NOTICE OF CANCELLATION BY US TO THIRD PARTY –

BLANKET
This endorsement modifies insurance provided under the following:

BUSINESS AUTO COVERAGE PART
Schedule
___30____days before the effective date of cancellation by us we will mail or deliver notice to any additional insured or “certificate holder” under this Coverage Part:

The following Condition is added to the policy:

Notice of Cancellation By Us To Third Party

1. If we cancel this policy for any reason other
than non-payment of premium, notice of
cancellation of not less than the number of
days shown in the Schedule will be mailed or
delivered to any third party identified in the list
you have provided to us as described below.

2. We will mail or deliver our notice to the third
party at the address shown in the list you
have provided to us.

3. If notice is mailed, proof of mailing will be
sufficient proof of notice.

4. We will not notify the third party if cancellation
is at your request.

5. We will not notify the third party in the event
of non-renewal.

6. We will not notify the third party if cancellation
is due to non-payment of premium.

7. We will not notify any third party not contained
on the list you have provided to us.

8. Our failure to notify the third party does not
invalidate cancellation as respects you.

You agree that as a condition precedent for us
providing such notice, you will:
a. Provide us with a complete list of each
additional insured or “certificate” holder,
including appropriate designees and
complete mailing addresses;
b. Provide the list to us no less than 7 days from
the date we request it; and
c. Notify us of any changes to the list within 5
business days of such change.

For the purpose of this endorsement, “certificate”
shall mean a certificate of insurance issued as
evidence of this insurance.

DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 345 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services)

DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

5.E.d
Packet Pg. 346 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services)

DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

5.E.d
Packet Pg. 347 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services)

DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 348 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) EXHIBIT 8
DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

5.E.d
Packet Pg. 349 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) 5/26/2021
Fenner & Esler
467 Kinderkamack Road
P. O. Box 60
Oradell NJ 07649-0060
Kevin Esler
(201)262-1200 (201)262-7810
[email protected]
D.H. Charles Engineering, Inc.
4706 Hoen Avenue
Santa Rosa CA 95405-7879
Lexington Insurance Company 19437
Maaster 21-22
A PROFESSIONAL LIABILITY 027015060 6/1/2021 6/1/2022 PER CLAIM LIMIT $5,000,000 Retro Active Date: 12/01/1996 Per Claim Deductible $25k AGGREGATE LIMIT $5,000,000

EVIDENCE OF COVERAGE
Kevin Esler/JEAN
The ACORD name and logo are registered marks of ACORD

CERTIFICATE HOLDER
© 1988-2014 ACORD CORPORATION. All rights reserved.

ACORD 25 (2014/01)

AUTHORIZED REPRESENTATIVE

CANCELLATION

DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE

JECT LOC PRO- POLICY
GEN'L AGGREGATE LIMIT APPLIES PER:

CLAIMS-MADE OCCUR

COMMERCIAL GENERAL LIABILITY
PREMISES (Ea occurrence) $ DAMAGE TO RENTED
EACH OCCURRENCE $
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GENERAL AGGREGATE $
PRODUCTS - COMP/OP AGG $
DED RETENTION $

CLAIMS-MADE
OCCUR
$
AGGREGATE $
EACH OCCURRENCE $ UMBRELLA LIAB

EXCESS LIAB
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) INSR

LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF
(MM/DD/YYYY) POLICY EXP(MM/DD/YYYY) LIMITS
PER
STATUTE OTHER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE
E.L. DISEASE - POLICY LIMIT
$
$
$

ANY PROPRIETOR/PARTNER/EXECUTIVE
If yes, describe under
DESCRIPTION OF OPERATIONS below
(Mandatory in NH)
OFFICER/MEMBER EXCLUDED?

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY Y / N

AUTOMOBILE LIABILITY

ANY AUTO

ALL OWNED SCHEDULED

HIRED AUTOS NON-OWNED

AUTOS AUTOS
AUTOS

COMBINED SINGLE LIMIT
BODILY INJURY (Per person)
BODILY INJURY (Per accident)
PROPERTY DAMAGE $
$
$
$

INSD
ADDL
WVD
SUBR
N / A
$
$
(Ea accident)
(Per accident)
OTHER:

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

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PRODUCER
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SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INS025 (201401)
DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 350 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) EXHIBIT 9
DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 351 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 352 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 353 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) EXHIBIT 10
DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 354 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) City Council
Report
City Council Meeting: April 13, 2021
Agenda Item: 3.A
1 of 4
To: Mayor and City Council
From: Rick Valte, Acting Public Works Director, Public Works, Architecture Services Subject: Award Bid #SP2643 to Safeguard US Inc. to provide design/build services for fall protection equipment at several City facilities
Recommended Action
Staff recommends that the City Council:

1. Award Bid #SP2643 to Safeguard US Inc. for the Fall Protection Project for the Risk Management Division;

2. Authorize the City Manager to negotiate and execute a contract with Safeguard US Inc., in an amount not to exceed $1,631,934 (including an 8% contingency);

3. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.

Summary
The City of Santa Monica strives to provide safe and inviting areas to visit, work and relax at the City. In 2018, a consultant for the City’s Risk Management Division completed a roof fall hazard risk assessment for 16 City-owned facilities (Attachment A).

Fall protection hazards, per Cal-OSHA standards, were identified at City Hall, Public Safety Facility, Montana Branch Library, Big Blue Bus facilities, Woodlawn Cemetery, Arcadia Water Treatment Plant, and City Yards. On November 24, 2020, staff issued Request for Bids (RFB) SP #2643 for a design/build contractor to address fall hazard locations at the facilities noted in the assessment. Staff recommends awarding SP #2643 to Safeguard US Inc. in the amount of $1,631,934, including $120,884 in contingency. The Fall Protection Project would remedy unsafe working conditions for City staff and prevent potential injuries related to trip and fall hazards.

Discussion
Facilities owned by the City of Santa Monica range from new construction to historic buildings. The California Division of Occupational Safety and Health (Cal-OSHA) fall protection requirements for new and existing structures is revised periodically. Some of DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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the structures owned by the City do not meet current Cal-OSHA standards. In 2017, Risk Management noted that some City-owned facilities require safety improvements to align with Cal-OSHA regulations. Subsequently, Risk Management directed the City’s safety training consultant, Global Health Environment Inc., to perform a survey of several high-risk locations. The Interim Rooftop Fall Protection Policy was developed to identify areas that should not be traversed or serviced until appropriate fall protection safety measures are implemented. Multiple City-owned facilities need retrofits to meet Cal-OSHA fall protection standards, ensure safe work areas for City staff, and reduce the City’s legal exposure to potential fall incidents at the noted facilities.

The areas that do not meet current Cal-OSHA standards are used by the City’s maintenance staff and are not accessible to the public. Special precaution has been taken into consideration whenever working at or around these noncompliant areas. As a property owner, the City is responsible to update its facilities and meet building code requirements. The City Council approved the Fall Protection Project with the FY 2020- 22 Adopted Capital Improvement Program Biennial Budget to retrofit multiple Cityowned facilities and comply with Cal-OSHA fall protection standards.

Vendor Selection
Bidder Recommendation
Best Bidder Safeguard US Inc.

Evaluation Criteria Price; the quality of the product; the ability to deliver; capacity and skill of the bidder to perform or provide the materials or services; and compliance with City specifications.

Municipal Code SMMC 2.24.180
Bid Data
Date Posted Posted On
Advertise In
(City Charter & SMMC)
Vendors
Downloaded
Date Publicly
Opened
11/24/2020 City's Online
Bidding Site
Santa Monica Daily Press 29 01/14/2021
Best Bidder Justification
On January 26-28, 2021, the three bidders were invited to present their bid proposals Submittals Received
Ground Level Construction $1,798,674 Tractel Ltd. $964,411 Safeguard US Inc. $1,511,050
DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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and solutions for the current conditions of the locations listed in the fall protection assessment. The lowest bidder, Tractel, is a qualified company but lacks the proper contractor license that the City stated as a requirement in the RFB. Safeguard US Inc., a company based in Nevada with general contractor license in the State of California, was determined to be the best responsive bidder. Safeguard US Inc. meets all City’s requirements. They offer extensive experience, a successful track record, stability, similar references to the proposed scope of work, and reasonable pricing.

On February 16, 2021, Tractel Ltd. submitted a bid protest alleging, among other things, that Tractel is the lowest responsive and responsible bidder. However, Tractel does not possess the required contractor license for this project as noted in the RFB. In accordance with the appeals procedure set forth in the Notice Inviting Bids, the Acting Public Works Director evaluated the bid protest and issued a final determination recommending Safeguard US Inc. as the best bidder. Copies of the bid protest and the Acting Public Work Director’s Bid Protest Determination letter are available in Attachments B and C, respectively.

Financial Impacts and Budget Actions
Staff seeks authority to approve available CIP funds from the Cemetery Fund, General Fund, Water Resources Fund, and Big Blue Bus Fund to award a contract with Safeguard US Inc. for the design, procurement, and installation of fall protection safety equipment.

Contract Request
FY 2020-21Budget
Request Amount CIP Account # Total Contract Amount
$150,000 C5907940.689000 $150,000
$750,934 C0107940.689000 $750,934
$425,000 C5007940.689000 $425,000
$306,000 C6007940.689000 $306,000
TOTAL: $1,631,934
DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Prepared By: William Clerk, Architectural Associate
Approved Forwarded to Council
Attachments:

A. Roof Assessment Phase 1
B. Tractel Bid Protest Letter
C. Bid Protest Determination
D. Safeguard-OaksForm
DocuSign Envelope ID: 8748D3D6-7E2C-46DB-A5A6-8E2EAE44F66D

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Packet Pg. 358 Attachment: 0001 - Safeguard Original Agreement (5755 : First Modification with Safeguard US, Inc. for Fall Protection Services) City Council
Report
City Council Meeting: July 18, 2023
Agenda Item: 5.F
1 of 5
To: Mayor and City Council
From: Ramon Batista, Police Chief, Police Department
Subject: Authorization to Convert the Caliber of Patrol Rifles used by the Santa Monica Police Department from 5.56 NATO to .300 Advanced Armament Corporation (AAC)
Recommended Action
Staff recommends the City Council:

1. Adopt a finding of Categorical Exemption pursuant to Section 15302 (Replacement or Reconstruction) of the California Environmental Quality Act (CEQA) guidelines.

2. Authorize the Chief of Police to convert the caliber rounds of the patrol rifles used by the Santa Monica Police Department from 5.56 NATO to .300 Advanced Armament Corporation (AAC).

Summary
The 5.56 NATO round has been the standard in law enforcement for patrol service rifles since 1996. Technology has rapidly evolved producing superior rifles and rounds that offer a wide array of operational advantages to police departments. Specifically, new rounds were created with performance features designed to mitigate overpenetration and other challenges inherent to populated urban environments such as the City of Santa Monica. Overpenetration, also referred to as excessive penetration, occurs when a bullet passes through its intended target and out of the other side, with enough residual kinetic energy to continue flying as a stray projectile. This creates the risk of unintended damage to objects or persons beyond the initial target. This has become an increasing concern for law enforcement as patrol rifle options become more readily available industry wide.

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The .300 AAC is one version of these advanced rounds developed over the years.

These improved and well tested .300 AAC rounds were crafted to not over penetrate when fired and will not travel as far as the 5.56 NATO round. Personnel deploying new rifles chambered with the .300 AAC rounds would be better equipped to diminish the risk of damage to objects or persons beyond the initial target.

Discussion
California Assembly Bill (AB) 481 requires law enforcement agencies to obtain approval from the applicable governing body (here, the City Council) of its use of military equipment and to establish a Military Equipment Use Policy. Pursuant to AB 481 and the City’s Military Use Policy, the .300 AAC round is deemed “military equipment” and the Department’s transition to this round would require approval by the City Council.

The Santa Monica Police Department currently uses rifles chambered in the 5.56 NATO round. The rifles in question are over 15 years old and approaching the end of their service life. SMPD Shooting Range personnel, through the years, were vigilant in the maintenance of these rifles but the unavoidable result of years of wear and tear inevitably necessitated the replacement of parts. The replacement parts for these older rifles, specifically the Heckler and Koch 416 rifle models, which is common platform in law enforcement, have become difficult to obtain. If found, the parts can take up to eighteen months to import from Germany.

As a premier law enforcement agency always striving to be the “Benchmark for Excellence,” the Santa Monica Police Department continually reviews its tactics, training, technology, and equipment with the overall goal to improve. As part of this goal, Range personnel were tasked with exploring alternative weapon platforms to replace the aging rifles that could offer optimal performance, improved safety, and potential superior price points. Part of this process was the re-evaluation of the department’s standard 5.56 NATO caliber rounds.

The round re-evaluation process allowed Range personnel to identify the .300 AAC round as a desirable replacement for the 5.56 NATO rounds. Published research

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demonstrates the ammunition to be proven reliable in law enforcement operations.

Several studies in the last few years showed the .300 AAC to be more effective, in many desired performance aspects, than other similar rounds. The Range personnel also learned widespread adoption of the .300 AAC was already in progress. Agencies such as Los Angeles Police Department SWAT, Scottsdale Police Department, Monterey County Sheriff’s Office, Seattle Police Department and various teams within the United States Special Operations Command (SOCOM) were switching or had already switched to using .300 AAC chambered rifles.

As part of the overall weapons platform and round analysis, Range personnel conducted direct evaluations and live tests of new .300 AAC chambered rifles and the .300 AAC rounds. The live tests specifically pitted the performance of the .300 AAC rounds against the performance of the 5.56 NATO rounds. The live fire test team employed members from the Range, the Firearms Training Cadre, and the SWAT team. These live tests were administered in the controlled environment of the Department’s indoor range and within the varied terrain of the commercial outdoor shooting range regularly utilized by the department. The outdoor range allowed the live fire team to experiment with varied materials such as ballistic gel, wood, glass, and metal. In addition, the team was able to evaluate the performance of the rounds against unique obstacles such as vehicles, walls, doors, and windows. The common design of the rifles used during the tests was a Personal Defense Weapon (PDW) AR style with a

5.5” barrel and folding stock. The rifles were all gas piston operated with adjustable gas blocks.

The live fire tests were also designed to measure the different rounds’ performance in terms of total distance traveled, muzzle velocity in feet per second (FPS), and velocity at predetermined distances. The results of the measurements were as follows:

ROUND Total Distance Muzzle Velocity Velocity at 100 yds Velocity at 200 yds

5.56 NATO 600 yards 3165 FPS 2772 FPS 2412 FPS
.300 AAC 400 yards 2185 FPS 1895 FPS 1632 FPS
All aspects of the rifles performed beyond initial expectations when firing the .300 AAC rounds. The analysis showed the heavier .300 AAC round traveled a shorter overall

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distance when fired. The rounds also displayed less velocity from muzzle to termination point of the round. The slower .300 AAC round displayed less penetration, when compared to the 5.56 NATO round, across the various mediums and materials used in the testing process. The analysis team concluded the .300 AAC clearly stopped or mitigated the problem of overpenetration, and the long flight travel associated with the

5.56 NATO rounds. It was the firm belief of the team, based on evaluation and tests, the .300 AAC would provide superior operational performance in the field and was clearly a safer option for personnel should the circumstances of an incident compel the firing of a rifle.

The analysis process included a cost review of the two different rounds. The price points were as follows:

Duty Rounds Per 1,000 Rounds

5.56 NATO $1,321.55
.300 AAC $744.00
The .300 AAC rounds were determined to cost 44% less than the 5.56 NATO rounds.

The department currently averages a minimum order of 20,000 duty rifle rounds every two years. The department regularly switches out the duty rounds utilized in the field to counter the degradation inherent with both time and the corrosive salt air of the beach environment.

With the concept of community input and transparency in mind, the analysis of the .300 AAC round and its performance was presented to the Public Safety Reform and Oversight Commission on March 7, 2023. After reviewing the information, the Commission was unanimously in favor of the transition from the 5.56 NATO round to the 300 AAC round.

Environmental Review
The transition to .300 AAC rounds is categorically exempt from CEQA pursuant to Section 15302 (Replacement or Reconstruction) of the CEQA Guidelines. Section

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15302 exempts Class 2 projects which “consists of replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced”. The .300 AAC rounds would replace 5.56 NATO rounds, having essentially the same purpose and capacity, and therefore, is considered a Class 2 categorical exemption.

Past Council Actions
Meeting Date Description
09/27/22 (attachment
A)
Adoption of an Ordinance Approving the Military Equipment Use Policy
Financial Impacts and Budget Actions
There is no immediate financial impact or budget action necessary as a result of the recommended action. Staff will return to Council if specific budget actions are required in the future. Once implemented, the transition from 5.56 NATO to .300 AAC rounds will result in cost-savings for the department.

Prepared By: Nicholas Krueger, Police Sergeant
Approved Forwarded to Council
Attachments:

A. Staff Report - 9.27.2022 (Web Link)

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City Council
Report
City Council Meeting: July 18, 2023
Agenda Item: 5.G
1 of 4
To: Mayor and City Council
From: Danny Alvarez, Fire Chief, Fire Department
Subject: Authorization to Accept FEMA Assistance to Firefighters Grant (AFG) and authorize purchase of automated chest compression devices Recommended Action
Staff recommends that the City Council:

1. Authorize the City Manager to accept a grant awarded in the amount of $101,818.18 from the Federal Emergency Management Agency Assistance to Firefighters Grant (AFG) to partially cover the purchase of four automated chest compression devices for the Fire Department.

2. Authorize the City Manager to execute all necessary documents to accept the grant and all grant renewals.

3. Authorize the Procurement Manager to issue a purchase order with Stryker Corporation for the purchase of automated chest compression devices for the Fire Department. This recommended award is made as an exception to the competitive bidding process pursuant to Section 2.24.250(c) and is for a total amount not to exceed $143,074 with future year funding contingent on Council budget approval.

4. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of this report.

5. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.

Summary
The Santa Monica Fire Department (SMFD) was awarded $101,818.18 through the Fiscal Year 2021 Assistance to Firefighters Grant (AFG). The purpose of the AFG program is to protect the health and safety of the public and firefighting personnel against fire and fire-related hazards. The performance period for the AFG program is

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01/30/2023 to 01/29/2025. SMFD would use the funds to purchase four automated chest compression devices.

Discussion
Automated chest compression devices provide continuous chest compressions necessary for cardiopulmonary resuscitation (CPR). An example use case for an automated chest compression device is during transport of a patient up or down stairs.

Ordinarily, paramedics would need to pause compressions for several seconds while a patient is transported on stairs or uneven terrain. The automated chest compression device provides continuous measured compressions no matter the terrain. In addition to lifesaving measures, the device produces digital data that is reviewed by the department’s Medical Director and enables SMFD’s participation in pilot studies, including UCLA’s Extracorporeal membrane oxygenation (ECMO) study which aims to improve the survivability from cardiac arrest.

SMFD will use the funds to purchase and provide initial service costs for four automated chest compression devices (Stryker LUCAS 3). Currently, SMFD has five automated chest compression devices, leaving two front-line Advanced Life Support (ALS) Engines without a permanent assigned unit. The department is currently renting two devices.

With grant funding, SMFD would add four additional permanent devices; two to rescue ambulances and two units would be assigned to the front-line apparatus currently renting the device.

Vendor Selection
Exception to Competitive Bidding
Staff recommends Stryker Corporation to furnish and provide four automated chest compression devices as an exception to competitive bidding per Muni Code

2.24.250(c). This section exempts bidding requirements where competitive bid procedures have already been utilized by a government agency, joint power agency, special district, or cooperative purchasing agency consisting of one of more such agencies and the goods or supplies are supplied to the City at the same or better price.

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This procurement satisfies this requirement. Staff was able to secure competitive pricing from Stryker through Savvik Contract Number 2021-06 with Eagle County Health Service District, dba Eagle County Paramedic Services (the “Principal Procurement Agency”). The procurement agency issued a Request for Bid for Medical Equipment, RFB #2021-06 (“RFB”), soliciting bids for the supply and support of Medical Equipment.

The process was publicly advertised August 21 to August 26, 2021 in the Eagle Valley Enterprise in the County of Eagle Colorado. Savvik is a Minnesota based non-profit corporation serving as a contracting agency for public safety, education, and government. Formed in 1997, Savvik creates national cooperative purchasing solutions on behalf of its public safety, government, education, and non-profit member agencies nationwide. Savvik serves over 15,000 agencies participating in all 50 states.

Environmental Review
The use of grant funds to fund emergency preparedness equipment is categorically exempt from the California Environmental Quality Act (CEQA) under Section 15301 (Class 1 Existing Facilities) of the CEQA Guidelines. Section 15301 exempts projects that consists of the operation, repair, maintenance, leasing, licensing, permitting, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use. Grant funding will be used to replace equipment at the end of the equipment’s useful life as previously stated. Furthermore, the use of grant funds for equipment, supplies, and maintenance would have no possibility of significant effect on the environment, and therefore, is also exempt pursuant to Section 15061(b)(3) (Common Sense Exemption) of the CEQA Guidelines. Grant funds would support the administration of programs to ensure regional preparedness and would not result in physical effects on the environment.

Financial Impacts and Budget Actions
Staff seeks authority to accept a grant from the Federal Emergency Management Agency Fiscal Year 2021 Assistance to Firefighters Grant for the purchase of related

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medical supplies and ongoing equipment maintenance and service agreements. There is a 10% local match that will be funded from the department’s General Fund budget.

FY 2023-24 Grant Budget Changes
Revenue Budget Appropriate Funds
Account Number Amount Account Number Amount
20190001.404210 $101,818.18 20190001.555300 $101,818.18 Staff also seeks authority to approve funding from the General Fund to award a purchase order with Stryker Corporation for the purchase of automated chest compression devices.

Purchase Order Request
Request Amount
FY 2023-24 Budget
Department Account #
Total Purchase
Order Amount
$101,818.18 20190001.555300 $101,818.18
$41,255.82 01190002.525150 $41,255.82
$143,074 Total $143,074
Prepared By: Terese Toomey, Principal Administrative Analyst Approved Forwarded to Council
Attachments:

A. 03 Stryker Oaks updated exp 3-14-2024

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Please attach additional pages if more space is required.

CITY OF SANTA MONICA

OAKS INITIATIVE NOTICE

NOTICE TO APPLICANTS, BIDDERS, PROPOSERS

AND OTHERS SEEKING DISCRETIONARY PERMITS, CONTRACTS,

OR OTHER BENEFITS FROM THE CITY OF SANTA MONICA
Santa Monica’s voters adopted a City Charter amendment commonly known as the Oaks Initiative. The Oaks Initiative requires the City to provide this notice and information about the Initiative’s requirements. You may obtain a full copy of the Initiative’s text from the City Clerk.

This information is required by City Charter Article XXII—Taxpayer Protection. It prohibits a public official from receiving, and a person or entity from conferring, specified personal benefits or campaign advantages from a person or entity after the official votes, or otherwise takes official action, to award a “public benefit” to that person or entity. The prohibition applies within and outside of the geographical boundaries of Santa Monica.

All persons or entities applying or receiving public benefits from the City of Santa Monica shall provide the names of trustees, directors, partners, and officers, and names of persons with more than a 10% equity, participation or revenue interest. An exception exists for persons serving in those capacities as volunteers, without compensation, for organizations exempt from income taxes under Section 501(c)(3), (4), or (6), of the Internal Revenue Code. However, this exception does not apply if the organization is a political committee or controls political committees. Examples of a “public benefit” include public contracts to provide goods or services worth more than $25,000 or a land use approval worth more than $25,000 over a 12-month period.

In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity. Therefore, if you are seeking a “public benefit” covered by the Oaks Initiative, you must supply that information on the Oaks Initiative Disclosure Form. This information must be updated and supplied every 12 months.

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Packet Pg. 368 Attachment: 03 Stryker Oaks updated exp 3-14-2024 (5814 : Accept Assistance to Firefighters Grant) Please attach additional pages if more space is required.

CITY OF SANTA MONICA

OAKS INITIATIVE DISCLOSURE FORM
In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity.

Public benefits include:

1. Personal services contracts in excess of $25,000 over any 12-month period;

2. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12-month period;

3. Purchase, sale or lease of real property to or from the City in excess of $25,000 over a 12- month period;

4. Non-competitive franchise awards with gross revenue of $50,000 or more in any 12-month period;

5. Land use variance, special use permit, or other exception to an established land use plan, where the decision has a value in excess of $25,000;

6. Tax “abatement, exception, or benefit” of a value in excess of $5,000 in any 12-month period; or

7. Payment of “cash or specie” of a net value to the recipient of $10,000 in any 12-month period.

Name(s) of persons or entities receiving public benefit:

Name(s) of trustees, directors, partners, and officers:

Name(s) of persons with more than a 10% equity, participation, or revenue interest:

Prepared by: ____________________________Title: __________________________ Signature: ______________________________________ Date: ________________ Email: ____________________________________ Phone: ____________________ Stryker Sales, LLC.
https://www.stryker.com/us/en/about/our-management.html https://www.stryker.com/us/en/about/our-board-of-directors.html N/A
Amber Fink
Verified by pdfFiller
04/05/2023
3/14/2023
[email protected] 858-342-7350

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Report
City Council Meeting: July 18, 2023
Agenda Item: 5.H
1 of 4
To: Mayor and City Council
From: Gigi Decavalles-Hughes, Director, Finance Department, Procurement Subject: Approval of Fifth Contract Modification with Gafcon for Citywide State and Federal labor compliance and certified payroll monitoring Recommended Action
Staff recommends that the City Council:

1. Authorize the City Manager to negotiate and execute a fifth modification to agreement #10435 in the amount of $210,000 with Gafcon, Inc. to provide citywide State and Federal labor compliance and certified payroll monitoring on an as-needed basis, for an additional seven-month period. This will result in a seven years and seven months amended agreement with a new total amount not to exceed $1,710,000, with future year funding contingent on Council budget approval; and

2. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines
Summary
The City has a contract with Gafcon, Inc. (Gafcon) to provide certified payroll monitoring services for work that is subject to the State and Federal prevailing wage requirements mandated for all Public Works projects by State law. Gafcon is currently monitoring 145 active citywide projects. Project size and scope vary, from large projects with over 80+ contractors to smaller scale projects with one or two contractors. Gafcon services consist of job classification review at solicitation, certified payroll and apprenticeship compliance monitoring, on-site interviews of workers and if needed, enforcement of labor compliance laws. Gafcon has extensive experience and knowledge of labor laws, apprentice program requirements, and other requirements to ensure compliance with State and Federal regulations. Staff anticipates that the current approved contract

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authority with Gafcon would not be sufficient to cover services while staff completes a Request for Proposal (RFP) process that is currently in progress. Therefore, staff seeks approval to increase the contract amount by an additional $210,000 to ensure continuity of these critical services through January 2024.

Discussion
Two 2014 California laws (SB 7 and SB 854) define prevailing wage requirements and establish responsibilities for prevailing wage payment on Public Works projects. City prevailing wage projects include construction and maintenance of public buildings, public works infrastructure and similar facilities, and projects funded in part or in whole by Federal or State grants. The City must: 1) award public works bids in compliance with the law and report these bid awards to the California Department of Industrial Relations (DIR); and 2) ensure contractors/ subcontractors register with the DIR and provide accurate and compliant certified payroll and other records to the Labor Commissioner.

State labor laws require prevailing wage payment for certain labor categories identified in the State of California Labor Code (commencing in Section 1770 et seq.) when employed for any work on or in the execution of a Public Works project. Gafcon ensures that the Prime Contractor and Subcontractors comply with all California Labor Codes as outlined by the DIR. During the span of a project, Gafcon assists with the following:
• Review and audit of certified payroll records to assure compliance with laws/regulations;
• Compliance review in accordance with apprenticeship laws/regulations and training fund contributions;
• Identification of labor compliance violations and resolution of issues and estimated calculation of potential penalties/fines;
• On-site inspections and worker interviews; and

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• Provide monthly withhold recommendations based on the contractor's compliance with labor laws/regulations through project close-out.

While the monthly payment amount fluctuates, the modification amount is based on a monthly spending average of $35,000 and an expected increase in projects, including larger projects that are being monitored, such as Arcadia Water Treatment Facility, and City Yards Modernization. Staff is currently conducting an RFP process and anticipates completing the process later this year, at which point staff would come back to Council to seek approval of a new contract prior to expiration of the proposed extended term.

Past Council Actions
Meeting Date Description
12/15/20
(Attachment A)
Third Modification to Gafcon Contract for Citywide Prevailing Wage and Labor Compliance
03/27/18
(Attachment B)
Second Modification to Gafcon Contract for Citywide Prevailing Wage and Labor Compliance
02/28/17
(Attachment C)
First Modification to Gafcon Contract for Citywide Prevailing Wage and Labor Compliance
Environmental Review
The modification to the contract with Gafcon is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) (Common Sense Exemption) of the CEQA Guidelines, which states that CEQA does not apply, “where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The modification to the contract would provide administrative services for the City and therefore it can be seen with certainty that the activity would not result in a significant effect on the environment.

Financial Impacts and Budget Actions
Staff seeks authority to approve funding from various funds to increase the amount of agreement #10435 with Gafcon Inc. by $210,000 to provide citywide State and

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Federal labor compliance and certified payroll monitoring on an as-needed basis.

Funds are available within existing budgets and would be charged to the appropriate Division or project account based on necessary and required oversight and labor compliance services.

Contract Modification Request
Agreement #
Current
Authorized
Amount
FY 2023-24 Modified
Request Amount
Dept/CIP
Account #
Total Revised
Contract
Amount
10435  $1,500,000  $210,000 Various $1,710,000
Future year funding is contingent on Council budget approval.

Prepared By: Oscar Santiago, Budget Manager
Approved Forwarded to Council
Attachments:

A. Gafcon, Inc. FY22-23 Oaks
B. Attachment C - Gafcon First Contract Modification - 2.28.17 C. Attachment B - Gafcon 2nd Contract Modification - 3.27.18 D. Attachment A - Gafcon 3rd Contract Modification - 12.15.20 E. Gafcon Contract#10435 agreement and modifications

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CITY OF SANTA MONICA

OAKS INITIATIVE NOTICE

NOTICE TO APPLICANTS, BIDDERS, PROPOSERS

AND OTHERS SEEKING DISCRETIONARY PERMITS, CONTRACTS,

OR OTHER BENEFITS FROM THE CITY OF SANTA MONICA
Santa Monica s voters adopted a City Charter amendment commonly known as the Oaks Initiative. The Oaks Initiative requires the City to provide this notice and information about the Initiative s requirements. You may obtain a full copy of the Initiative s text from the City Clerk.

This information is required by City Charter Article XXII Taxpayer Protection. It prohibits a public official from receiving, and a person or entity from conferring, specified personal benefits or campaign advantages from a person or entity after the official votes, or otherwise takes official action, to award a public benefit to that person or entity. The prohibition applies within and outside of the geographical boundaries of Santa Monica.

All persons or entities applying or receiving public benefits from the City of Santa Monica shall provide the names of trustees, directors, partners, and officers, and names of persons with more than a 10% equity, participation or revenue interest. An exception exists for persons serving in those capacities as volunteers, without compensation, for organizations exempt from income taxes under Section 501(c)(3), (4), or (6), of the Internal Revenue Code. However, this exception does not apply if the organization is a political committee or controls political committees. Examples of a public benefit include public contracts to provide goods or services worth more than $25,000 or a land use approval worth more than $25,000 over a 12-month period.

In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a public benefit. If the public benefit is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity. Therefore, if you are seeking a public benefit covered by the Oaks Initiative, you must supply that information on the Oaks Initiative Disclosure Form. This information must be updated and supplied every 12 months.

DocuSign Envelope ID: 7645E9DF-EBEA-442E-AB47-9008B811977F

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Packet Pg. 374 Attachment: Gafcon, Inc. FY22-23 Oaks (5833 : Fifth Contract Modification with Gafcon)

CITY OF SANTA MONICA

OAKS INITIATIVE DISCLOSURE FORM
In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a public benefit. If the public benefit is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity.

Public benefits include:

1. Personal services contracts in excess of $25,000 over any 12-month period;

2. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12- month period;

3. Purchase, sale or lease of real property to or from the City in excess of $25,000 over a 12- month period;

4. Non-competitive franchise awards with gross revenue of $50,000 or more in any 12-month period;

5. Land use variance, special use permit, or other exception to an established land use plan, where the decision has a value in excess of $25,000;

6. Tax abatement, exception, or benefit of a value in excess of $5,000 in any 12- month period; or

7. Payment of cash or speci of a net value to the recipient of $10,000 in any 12- month period.

Name(s) of persons or entities receiving public benefit:

Name(s) of trustees, directors, partners, and officers:

Name(s) of persons with more than a 10% equity, participation, or revenue interest:

Bid/PO/Contract # ____________________________ Permit # ___________________________ Gafcon, Inc.

Robin Duveen, President and COO; Yehudi Gaffen, CEO; Paul Najar, SVP & General Counsel; Pam Gaffen, Director; Bryan Benso, CDO Yehudi A. Gaffen & Pamela S. Gaffen, Trustees of the Gaffen Family Trust; Pamela S. Gaffen, Trustee of Pam Gaffen 2012 Exempt Trust Mitzi Barnes Legal Practice Specialist
[email protected] (858) 875-0010
DocuSign Envelope ID: 7645E9DF-EBEA-442E-AB47-9008B811977F 8/17/2022

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Packet Pg. 375 Attachment: Gafcon, Inc. FY22-23 Oaks (5833 : Fifth Contract Modification with Gafcon) City Council
Report
City Council Meeting: February 28, 2017
Agenda Item: 3.F
1 of 3
To: Mayor and City Council
From: Gigi Decavalles-Hughes, Director, Finance Department, Procurement Subject: Modification to Gafcon Contract for Citywide Prevailing Wage and Labor Compliance
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to Agreement #3142 in the amount of $220,000 with Gafcon, Inc., a California-based company, to provide citywide labor compliance and certified payroll monitoring on an as-needed basis. This will result in a three-year amended agreement with a new total amount not to exceed $300,000, with future year funding contingent on Council budget approval.

Executive Summary
In May 2016, staff executed an agreement in the amount not to exceed $80,000 with Gafcon, Inc. to provide certified payroll monitoring services for projects subject to State and Federal prevailing wage requirements. Services consist of job classification selection, certified payroll compliance monitoring, on-site interviews of workers, and enforcement if needed. The contract was executed under the City Manager’s authority based on estimated need and initially monitored 40 projects. Currently the City has 81 projects being monitored, and staff has spent approximately $53,000 of the initial $80,000 contract through February 2017. Based on a better understanding of actual use, and to ensure service provision continues, staff recommends additional contract authority, which puts the agreement at the threshold for Council approval. Staff recommends that the City Council authorize the City Manager to amend the agreement with Gafcon, Inc., by $220,000 for a new total amount not to exceed $300,000 over a three-year period.

Background
Two 2014 California laws (SB 7 and SB 854) define prevailing wage requirements, and establish responsibilities for prevailing wage payment. SB 7 establishes that Charter cities must pay prevailing wages to receive or use State funding or financial assistance for construction projects, and SB 854 introduces a public works contractor registration program, and sets additional compliance requirements. Prevailing wage law applies to any Public Works project that exceeds $15,000 for repair/maintenance and $25,000 for

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new construction. The law requires prevailing wage payment to certain labor categories identified in the State of California Labor Code (commencing in Section 1770 et seq.) when employed for any work on or in the execution of a Public Works project. The City must 1) award public works bids in compliance with the law and report these bid awards to the California Department of Industrial Relations (DIR); and 2) ensure contractors/subcontractors register with the DIR and provide certified payroll records to the Labor Commissioner.

Staff determined that an external group with specific expertise would be best suited to monitor prevailing wage compliance, given the City’s large number of affected projects, and the detail and complexity required for effective oversight. Following a competitive process, staff contracted with Gafcon, Inc. in May 2016 to assist with prevailing wage labor compliance and payroll monitoring. The contract was executed under the City Manager’s authority based on estimated need. Staff has spent approximately $53,000 of the initial $80,000 contract through February 2017.

Discussion
City prevailing wage projects include construction and maintenance of public buildings, housing, public work infrastructure and similar facilities, and could include projects funded in part or in whole by Federal or State grants. Monthly, on average, the City has 30 projects requiring Department of Industrial Relations review and labor compliance.

The consultant verifies that job classifications called for in bids are appropriate for the scope of work, and ensures that the contractors and all of their subcontractors meet certified payroll requirements.

Staff recommends that Council approve a first modification to purchase agreement #3142 in the amount of $220,000 with Gafcon, Inc. to provide citywide labor compliance and certified payroll monitoring services for a total amount not to exceed $300,000 over three years. The modification amount is based on average annual spending by Departments and Divisions for City prevailing wage projects over the past 10 months.

Vendor/Consultant Selection

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In February 2016, the City published a Request for Proposals (RFP) for Prevailing Wage and Certified Payroll monitoring. The RFP was posted on the City's on-line bidding site. The system notified 1,125 vendors; 33 vendors downloaded the proposal, and nine proposals were received on March 1, 2016. The proposal was evaluated based on the criteria listed in the RFP, including successful prior experience working on State and Federal projects, references, project team, sample reports and cost. Gafcon, Inc. has extensive experience monitoring and reporting on prevailing wages, conducting on-site labor interviews, and reviewing certified payrolls. Gafcon also has extensive knowledge of labor laws, apprentice program requirements, and other requirements to ensure compliance with State regulations. Based on the RFP criteria and in accordance with SMMC 2.24.073, staff selected Gafcon, Inc. as the best qualified firm. The recommended modification is to increase the contract amount and extend contract length.

Financial Impacts and Budget Actions
The agreement modification to be awarded to Gafcon, Inc. is $220,000, for an amended agreement total not to exceed $300,000. Funds are available within existing budgets, and would be charged to the appropriate Division or project account based on request for oversight and labor compliance services. Future year funding is contingent on Council budget approval and budget adoption.

Prepared By: Araceli Esparza, Purchasing Services Manager Approved Forwarded to Council

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Packet Pg. 378 Attachment: Attachment C - Gafcon First Contract Modification - 2.28.17 (5833 : Fifth Contract Modification with Gafcon) City Council
Report
City Council Meeting: March 27, 2018
Agenda Item: 3.I
1 of 4
To: Mayor and City Council
From: Gigi Decavalles-Hughes, Director, Finance Department, Procurement Subject: Second Modification to Gafcon Contract for Citywide Prevailing Wage and Labor Compliance
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a second modification to Contract No. 10435, in the amount of $600,000 for three years with two additional one-year renewal options with Gafcon, Inc., a Californiabased company, to provide citywide State and Federal labor compliance and certified payroll monitoring on an as-needed basis. This will result in a five-year amended agreement with a new total amount not to exceed $900,000, with future year funding contingent on Council budget approval.

Executive Summary
Since 2016, Gafcon, Inc. (Gafcon) has provided certified payroll monitoring services for city projects subject to State and Federal prevailing wage requirements. Services consist of job classification selection, certified payroll compliance monitoring, on-site interviews of workers, and enforcement if needed. Although a formal solicitation was conducted, the original three-year contract was executed under City Manager authority as a pilot to ensure compliance with state-mandated requirements in a timely fashion. At the time, staff did not have a full understanding about the quantity of projects that would require monitoring. The first modification on February 28, 2017, addressed this issue as staff developed a better understanding of actual use. As of the first modification, Gafcon was monitoring 81 projects. Gafcon is currently monitoring 105 active projects citywide.

Due to an increase in the number of projects currently monitored, in anticipation of future large-scale projects, and to support the addition of Davis-Bacon Act Federal Prevailing Wage compliance monitoring, staff recommends amending the agreement with Gafcon in the amount of $600,000 for three years, with two additional one-year renewal options, for a new total amount not to exceed $900,000 over a five-year period.

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Packet Pg. 379 Attachment: Attachment B - Gafcon 2nd Contract Modification - 3.27.18 (5833 : Fifth Contract Modification with Gafcon) 2 of 4
Background
Two 2014 California laws (SB 7 and SB 854) define prevailing wage requirements, and establish responsibilities for prevailing wage payment. Prevailing wage law applies to any Public Works project that exceeds $15,000 for repair/maintenance and $25,000 for new construction. The law requires prevailing wage payment to certain labor categories identified in the State of California Labor Code (commencing in Section 1770et seq.) when employed for any work on or in the execution of a Public Works project. The City must 1) award public works bids in compliance with the law and report these bid awards to the California Department of Industrial Relations (DIR); and 2) ensure contractors/subcontractors register with the DIR and provide certified payroll records to the Labor Commissioner.

On May 31, 2016, following a formal Request for Proposals (RFP), under City Manager authority, staff executed agreement #3142 in the amount not to exceed $80,000 over a three-year period with Gafcon to provide certified payroll monitoring services for projects subject to State and Federal prevailing wage requirements.

On February 28, 2017 (Attachment A), a first modification to Contract No. 10435 (CCS), formerly known as agreement #3142, was approved by Council in the amount of $220,000 over a three-year period with a new total amount not to exceed $300,000.

Discussion
City prevailing wage projects include construction and maintenance of public buildings, housing, public work infrastructure and similar facilities, and could include projects funded in part or in whole by Federal or State grants. Gafcon is currently monitoring 105 active projects Citywide.

Gafcon ensures that the Prime Contractor and Subcontractors comply with all California Labor Codes as outlined by California State Department of Industrial Relations (DIR).

During the span of a project, Gafcon assists with the following:
 Audit of certified payroll records to assure compliance with laws/regulations;

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 Compliance with apprenticeship laws/regulations and training fund contributions;  Identifies labor compliance violations and resolves issues and calculates applicable penalties/fines;
 Conducts on-site inspections and worker interviews;
 Provides the City progress payment and withhold recommendations based on the contractor’s compliance with labor laws/regulations through project close-out.

Gafcon will now also monitor Federal Davis-Bacon Act prevailing wage compliance requirements. This work has been done on a case-by-case basis individually by various contractors. Adding this scope to the existing contract with Gafcon will afford continuity by providing one point of contact. The City has three to five federally-funded projects which require adherence to federal and state prevailing wage laws. The added scope for this work would be minimal as three to five projects represent only approximately three to five percent of the total number of projects monitored.

The larger projects currently being monitored by Gafcon include: City Services Building, Clean Beaches Initiative, Water Main Replacement, and Parking Structure Repairs.

These are larger projects that require significant labor compliance and monitoring.

Gafcon also oversees and manages the City’s Labor Compliance Program for Prop 84- funded projects, which includes annual reporting to DIR. The two additional one-year renewal options would ensure the projects mentioned above continue to be monitored efficiently and would ensure a smooth project close-out.

Anticipated future large-scale projects include the City Yards Modernization Project, with a requested project budget of $114,000,000, and Fire Station #1, with a requested project budget of $41,000,000. Of the $600,000 requested for this second modification, approximately half will fund compliance monitoring for the current and future large-scale projects mentioned above. For example, the City Services Building alone will budget approximately $125,000 for Prevailing Wage and Labor Compliance charges.

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Gafcon has agreed to honor their pricing for the two additional one-year renewal option terms and the additional scope. The modification amount is based on a monthly spending average of $14,700 by Departments and Divisions for a steadily increasing number of City prevailing wage projects since May 2016. Staff recommends the approval of a second modification to Contract No. 10435 (CCS) in the amount of $600,000 with two additional one-year renewal options with Gafcon to provide citywide State and Federal labor compliance and certified payroll monitoring services for a total amount not to exceed $900,000 over five years.

Financial Impacts and Budget Actions
The contract modification to be awarded to Gafcon is $600,000 with two additional oneyear renewal options, for an amended agreement total not to exceed $900,000 over a five-year period. Funds are available within existing budgets, and would be charged to the appropriate Division or project account based on request for oversight and labor compliance services. Future year funding is contingent on Council budget approval and budget adoption.

Prepared By: Araceli Esparza, Purchasing Services Manager Approved Forwarded to Council
Attachments:

A. February 28, 2017 Staff Report (Weblink)
B. Gafcon Oaks Form

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Packet Pg. 382 Attachment: Attachment B - Gafcon 2nd Contract Modification - 3.27.18 (5833 : Fifth Contract Modification with Gafcon) City Council
Report
City Council Meeting: December 15, 2020
Agenda Item: 3.E
1 of 3
To: Mayor and City Council
From: Gigi Decavalles-Hughes, Director, Finance Department, Procurement Subject: Approval of Third Modification to Gafcon Contract to Provide Citywide State and Federal Labor Compliance and Payroll Monitoring
Recommended Action
Staff recommends that the City Council authorize the Interim City Manager to negotiate and execute a third modification to agreement #10435 with Gafcon, Inc. that would extend the contract by two years and add $600,000 to provide citywide State and Federal labor compliance and certified payroll monitoring on an as-needed basis. This will result in a seven-year agreement with a new total amount not to exceed $1,500,000, with future year funding contingent on Council budget approval.

Summary
In May of 2016, staff executed an agreement #10435 with Gafcon Inc. to provide certified payroll monitoring services that were subject to the State and Federal prevailing wage requirements mandated for all Public Works projects by State law.

Gafcon is currently monitoring 142 active projects citywide. Their services consist of job classification selection at time of solicitation, on-site interviews of workers, certified payroll compliance monitoring and, if needed, enforcement. Gafcon has extensive experience and knowledge of labor laws, apprentice program requirements, and other requirements to ensure compliance with State and Federal regulations. Staff recommends a third modification to extend agreement #10435 for two additional years with up to $600,000 in additional funding to provide citywide State and Federal labor compliance and certified payroll monitoring on an as-needed basis for a new not to exceed $1,500,000 seven-year agreement. The two-year term extension would ensure that staff has ample time to go through the RFP process and continue its labor compliance and reporting, activities disrupted this year by the COVID pandemic.

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Packet Pg. 383 Attachment: Attachment A - Gafcon 3rd Contract Modification - 12.15.20 (5833 : Fifth Contract Modification with Gafcon) 2 of 3
Discussion
Two 2014 California laws (SB 7 and SB 854) define prevailing wage requirements and establish responsibilities for prevailing wage payment. City prevailing wage projects include construction and maintenance of public buildings, housing, public work infrastructure and similar facilities, and could include projects funded in part or in whole by Federal or State grants. The City must: 1) award public works bids in compliance with the law and report these bid awards to the California Department of Industrial Relations (DIR); and 2) ensure contractors/ subcontractors register with the DIR and provide certified payroll records to the Labor Commissioner.

The laws require prevailing wage payment to certain labor categories identified in the State of California Labor Code (commencing in Section 1770 et seq.) when employed for any work on or in the execution of a Public Works project. Gafcon ensures that the Prime Contractor and Subcontractors comply with all California Labor Codes as outlined by the DIR. During the span of a project, Gafcon assists with the following:
• Audit of certified payroll records to assure compliance with laws/regulations; • Compliance with apprenticeship laws/regulations and training fund contributions; • Identifies labor compliance violations and resolves issues and calculates applicable penalties/fines;
• Conducts on-site inspections and worker interviews;
• Provides the City progress payment and withhold recommendations based on the contractor's compliance with labor laws/regulations through project close-out.

Gafcon has agreed to honor their pricing for the two additional years. The modification amount is based on a monthly spending average of $25,000 by Departments and Divisions for a number of City prevailing wage projects. The recommended contract modifications would enable the City to continue prevailing wage and labor compliance for current Public Works projects and COVID-19 related projects throughout the City.

Past Council Actions

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Packet Pg. 384 Attachment: Attachment A - Gafcon 3rd Contract Modification - 12.15.20 (5833 : Fifth Contract Modification with Gafcon) 3 of 3
Meeting Date Description
03/27/18
(attachment A)
Second Modification to Gafcon Contract for Citywide Prevailing Wage and Labor Compliance in the amount of $600,000
02/28/17
(attachment B)
First Modification to Gafcon Contract for Citywide Prevailing Wage and Labor Compliance in the amount of $220,000
Financial Impacts and Budget Actions
Staff seeks authority to approve funding from various funds to increase the amount of agreement #10435 with Gafcon Inc. by $600,000 to provide citywide State and Federal labor compliance and certified payroll monitoring on an as-needed basis. Funds are available within existing budgets and would be charged to the appropriate Division or project account based on request for oversight and labor compliance services. Future year funding is contingent on Council budget approval.

Contract/Agreement/Purchase Order Modification Request
Agreement #
Current Authorized
Amount
FY 2020-21 Budget Modified
Request Amount
Dept/CIP
Account #
Total Revised
Contract Amount
10435  $900,000  $600,000 Various $1,500,000
Prepared By: Araceli Esparza, Purchasing Services Manager Approved Forwarded to Council
Attachments:

A. 2nd Modification to Gafcon Contract (Weblink)
B. 1st Modification to Gafcon Contract (Weblink)
C. Gafcon Oaks Initiative

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Packet Pg. 385 Attachment: Attachment A - Gafcon 3rd Contract Modification - 12.15.20 (5833 : Fifth Contract Modification with Gafcon)

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Packet Pg. 386 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon)

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Packet Pg. 387 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon)

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Packet Pg. 388 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon)

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Packet Pg. 389 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon)

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Packet Pg. 390 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon)

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Packet Pg. 391 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon)

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Packet Pg. 392 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon)

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Packet Pg. 393 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon)

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Packet Pg. 394 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon)

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Packet Pg. 395 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon)

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Packet Pg. 396 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon)

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Packet Pg. 397 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon)

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Packet Pg. 398 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon)

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Packet Pg. 399 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon)

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Packet Pg. 400 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon)

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Packet Pg. 401 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon)

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Packet Pg. 402 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon)

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Packet Pg. 403 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon)

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Packet Pg. 404 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon) Agreement Number 10435 (CCS)
1 THIRD MODIFICATION OF AGREEMENT NO. 10435 (CCS)
This Third Modification of Agreement Number 10435 (CCS) (“Third Modification”), entered into as of _________________(“Execution Date”), by and between the City of Santa Monica, a municipal corporation (“City”), and Gafcon (GAFCON) is made with reference to the following:

RECITALS
A. On or about May 31, 2016, the City and GAFCON entered into Agreement Number 3142 to provide certified payroll monitoring services for projects subject to State prevailing wage regulations under City Manager authority (“Original Agreement”).

B. On or about April 5, 2017, the City and GAFCON entered into a First Modification of Agreement Number 10435 (CCS) aka Agreement Number 3142 (“First Modification”) which increased the total compensation to allow GAFCON to continue to provide certified payroll monitoring services for an increased number of projects subject to State prevailing wage regulations.

C. On or about June 12, 2018, the City and GAFCON entered into a Second Modification of Agreement Number 10435 (CCS) (“Second Modification”) which increased term and the total compensation to allow GAFCON to continue to provide certified payroll monitoring services for an increased number of projects subject to State prevailing wage regulations and the additional scope of monitoring Federal Davis-Bacon Act prevailing wage compliance requirements. The Original Agreement, First Modification, and Second Modification are referred to collectively herein as “the Agreement.” D. The City and GAFCON desire to modify the Agreement to extend the contract term and increase the contract price to pay for the extended term.

TERMS AND CONDITIONS
Now, therefore, the undersigned parties do hereby mutually agree to modify the Agreement as follows:

1. Section 1 of the Agreement entitled “Term” shall be deleted in its entirety and replaced with the following paragraph:

Term. This Agreement begins on the Execution Date and terminates on June 30, 2023, unless terminated earlier as set forth in the Agreement or extended by the parties in writing.

2. Section 2 of the Agreement entitled “GAFCON Services” shall be modified by adding the following paragraph:

Additional Services. GAFCON will perform all of the additional services (“Additional Services”) described in Exhibit A-3, Scope of Services. GAFCON will complete the Additional Services in accordance DocuSign Envelope ID: EA29B4FB-D0B7-480F-AB11-62C3C614E31E 1/26/2021

5.H.e
Packet Pg. 405 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon) Agreement Number 10435 (CCS)
2 with Exhibit B-3, Budget.

3. Section 4 of the Agreement entitled “Compensation” shall be modified by adding the following paragraph:

Compensation. The City will compensate GAFCON for the Additional Services in an amount not to exceed $600,000, as set forth in Exhibit B-3. The total contract price for services pursuant to the Agreement and this Third Modification shall not exceed $1,500,000.

4. Exhibit A-3 and Exhibit B-3 are attached hereto and incorporated herein by this reference.

5. Except as expressly modified by this Third Modification, all other terms and conditions of the Agreement shall be and remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Third Modification as of the date and year first written above.

ATTEST:
______________________________

DENISE ANDERSON-WARREN
City Clerk
APPROVED AS TO FORM:
______________________________

LANE DILG
City Attorney

CITY OF SANTA MONICA,
a municipal corporation
By: ______________________________

RICK COLE
City Manager
Gafcon
#VENDOR
By: _______________________________
DocuSign Envelope ID: EA29B4FB-D0B7-480F-AB11-62C3C614E31E George Cardona
1/14/2021
Interim City Attorney
Chief Financial Officer
Gafcon, Inc.
1/22/2021
James Baum
Interim City Manager
1/26/2021
Denise Anderson-Warren Lane Dilg
City Clerk
1/28/2021

5.H.e
Packet Pg. 406 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon) Agreement Number 10435 (CCS)
3 Exhibit A-3
Scope of Services
GAFCON shall provide certified payroll monitoring services for projects subject to State and Federal prevailing wage regulations. Services will generally consist of performing certified compliance monitoring by electronic review of certified payrolls submitted by contractors via the State of California’s Department of Industrial Relations, electronic Certified Payroll Reporting (eCPR) website and the Davis Bacon Act.

The Division coordinator will provide the consultant with a login/password into the electronic Certified Payroll Reporting (eCPR) website for their Division.

GAFCON shall provide certified payroll compliance monitoring services on various projects citywide. Consultant’s responsibilities may include but are not limited to the following:

Task 1 – Assistance in Selection of Classification
 Assist in the reviews of scope of work and ensures the proper classification is selected.  Facilitate communication between DIR on behalf of the City when a request for job classification is needed.

Task 2 – Labor Compliance Technical Assistance During Bidding  Assist in the reviews and responses to requests for information during bidding for questions related to prevailing wage classifications.

Task 3 – Certified Payroll Review During Construction
 Confirm contractors' payment of applicable general prevailing wage rates by review of hard copy Certified Payroll Reports which are mailed to GAFCON.  Provide a thorough, accurate examination and review of certified payrolls to confirm the payrolls are complete, accurate, and comply with all statutory and regulatory prevailing wage requirements.  Communicate with contractors when Certified Payroll Reports are missing information or are unreadable.  Provide technical assistance to contractors, as needed, to aid in completion of payroll forms.
 Review interview forms provided by the on-site labor interviewer. Follow up if any employees were found on the job who did not show up in payrolls (ghost workers).  Confirm Contractors' employment of properly registered apprentices. Review and verifications for apprentices include:
o Department of Apprenticeship Standards (DAS) Form 140 o Department of Apprenticeship Standards (DAS) Form 142 o California Apprentice Council Training Fund Contribution (CAC-2) o Check Fringe Benefit Statement s and Payroll Authorization for deductions, discrepancies, omissions or inaccuracies.

DocuSign Envelope ID: EA29B4FB-D0B7-480F-AB11-62C3C614E31E

5.H.e
Packet Pg. 407 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon) Agreement Number 10435 (CCS)
4 Exhibit B-3
Budget
The City will compensate GAFCON for the Additional Services described in Exhibit A-3 in an amount not to exceed $600,000. GAFCON will provide the Additional Services at the hourly rates below. The total compensation paid to GAFCON for services pursuant to the Agreement and this Third Modification shall not exceed $1,500,000.

TITLE HOURLY RATE
Vice President, Labor Relations $165.00/HR
Labor Compliance Officer $85.00/HR
Field Inspector/Auditor $80.00/HR
Administrative Assistant $58/HR
The City will reimburse GAFCON for out of pocket expenses associated with the project, plus an administrative fee equal to fifteen percent (15%) of the expenses. Example of various expenses not limited to:

Cost of all postage, express shipping, courier services, etc.

Cost of all blueprinting, photo reproducing, and photography for jobsite surveys.

Mileage costs shall be charged at the prevailing IRS rate to and from the Project(s) and the respective GAFCON office in Los Angeles.

Based on the hourly rates, a rate of $84.20 will be considered an overall hourly staff billing rate for all services with the exception of additional non-staff charges.

The City agrees to provide annual exempt permits for GAFCON to conduct citywide labor compliance and certified payroll monitoring services on behalf of the City.

GAFCON agrees to utilize these permits in accordance with City policies and guidelines. GAFCON will assume all risks and responsibilities associated with the use of the exempt permits including parking citations due to misuse of the permits, which may result in revocation of parking privileges. Revoked permits will not be replaced for the remainder of the permit year.

DocuSign Envelope ID: EA29B4FB-D0B7-480F-AB11-62C3C614E31E

5.H.e
Packet Pg. 408 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon) 10435 (CCS)
1 FOURTH MODIFICATION OF AGREEMENT NO. 10435
This Fourth Modification of Agreement Number 10435 (CCS) (“Fourth Modification”), entered into as of _________________, by and between the City of Santa Monica, a municipal corporation (“City”), and GAFCON INC ("GAFCON”) is made with reference to the following:

RECITALS
A. On or about^^May 31, 2016, the City and GAFCON entered into Agreement Number 3142 for citywide labor compliance and certified payroll monitoring services. (“Original Agreement”).

B. On or about^^April 5, 2017, the City and GAFCON entered into a First Modification of the Original Agreement (“First Modification”) which increased the total compensation to allow GAFCON to continue to provide certified payroll monitoring services for an increased number of projects subject to State prevailing wage regulations.

C. On or about^^June 12, 2018, the City and GAFCON entered into a Second Modification of the Original Agreement (“Second Modification”) which increased total compensation.

D. On or about^^January 26, 2021, the City and GAFCON entered into a Third Modification of the Original Agreement (“Third Modification”) which extended the contract term and increased the contract price to pay for the extended term. The Original Agreement, First Modification, Second Modification, and Third Modification may be referred to collectively herein as “the Agreement.” E. The City and GAFCON desire to modify the Agreement to extend the Agreement term by an additional six months. The budget and not-to-exceed limits stated in Exhibit B-3 of the Third Modification will remain the same.

TERMS AND CONDITIONS
Now, therefore, the undersigned parties do hereby mutually agree to modify the Agreement as follows:

1. Section 1 of the Agreement entitled “Term” shall be deleted in its entirety and replaced with the following paragraph:

Term. This Agreement begins on May 31, 2016 and terminates on December 31, 2023, unless terminated earlier as set forth in the Agreement or extended by the parties in writing.

2. Execution in Counterparts. This Fourth Modification may be executed in counterparts with the same effect as if both parties hereto had executed the same document. All counterparts shall be construed together and shall constitute a single modification. Any signature to this Fourth Modification transmitted electronically through DocuSign or PDF shall be deemed an original signature and be binding DocuSign Envelope ID: 510DE139-6CF5-4C77-A078-E1961E32946B 4/10/2023

5.H.e
Packet Pg. 409 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon) 10435 (CCS)
2 upon the parties hereto (it being agreed that such electronic signature shall have the same force and effect as an original signature).

3. Except as expressly modified by this Fourth Modification, all other terms and conditions of the Agreement shall be and remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Fourth Modification as of the date and year first written above.

ATTEST:
______________________________

DENISE ANDERSON-WARREN
City Clerk
APPROVED AS TO FORM:
______________________________

LANE DILG
City Attorney

CITY OF SANTA MONICA,
a municipal corporation
By: ______________________________

RICK COLE
City Manager
GAFCON Corporation
#VENDOR
By: _______________________________
DocuSign Envelope ID: 510DE139-6CF5-4C77-A078-E1961E32946B

DOUGLAS SLOAN
3/30/2023
City Attorney
4/6/2023
Gafcon, Inc.

Robin Duveen
Co-CEO
4/10/2023
David White
City Manager
Denise Anderson-Warren
City Clerk
4/10/2023

5.H.e
Packet Pg. 410 Attachment: Gafcon Contract#10435 agreement and modifications (5833 : Fifth Contract Modification with Gafcon) 1 May 24, 2023
(NOT APPROVED)

CITY OF SANTA MONICA

CITY COUNCIL MINUTES
MAY 24, 2023
A special meeting of the Santa Monica City Council was called to order by Mayor Davis at 6:03 p.m., on Wednesday, May 24, 2023, at City Council Chambers, 1685 Main Street, Santa Monica, CA.

Roll Call: Present: Mayor Gleam Davis
Mayor Pro Tem Lana Negrete
Councilmember Phil Brock
Councilmember Oscar de la Torre
Councilmember Christine Parra
Councilmember Caroline Torosis
Councilmember Jesse Zwick (arrived 6:14 p.m.)
Also Present: City Manager David White
City Attorney Douglas Sloan
Acting Clerk Maria Dacanay-Wisner
CONVENE/PLEDGE On order of the Mayor, the City Council convened at 6:03 p.m., with all members present except Councilmember Zwick. Councilmember Torosis led the assemblage in the Pledge of Allegiance.

AGENDA

MANAGEMENT
Motion by Mayor Davis, seconded by Councilmember Torosis, to hear item

12.A. before all other items. The motion was unanimously approved by voice vote, with Councilmember Zwick absent.

PUBLIC HEARINGS:

IMPASSE WITH

ADMINISTRATIVE

TEAM ASSOCIATES
(ATA)

12.A. Government Code Section 3505.7 Public Hearing on Impasse with Administrative Team Associates, was presented.

Recommended Action
Staff recommends that the City Council:

1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines;

2. Adopt the Factfinding Report dated March 7, 2023, as the official report in the matter of the impasse between Administrative Team Associates (ATA) and the City of Santa Monica (City) (Attachment A); and

3. Adopt and Direct staff to implement the Last, Best and Final Offer authorized by City Council and presented to ATA on February 15, 2022 The Councilmembers present did not have ex-parti communications to

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Packet Pg. 411 Minutes Acceptance: Minutes of May 24, 2023 6:00 PM (CONSENT CALENDAR) 2 May 24, 2023
(Councilmember Zwick
arrived at 6:14 p.m.)
report, with Councilmember Zwick absent.

The Mayor opened the public hearing and Alexander Volberding of Liebert Cassidy Whitmore presented and gave rebuttals on behalf of the City, and Administrative Team Associates (ATA) President Benjamin Steers and Attorney Richard Levine presented and gave rebuttals on behalf of ATA.

ATA shared their remaining time with Public Services Administrator Alex Mendoza and Forensics Administrator Lisa Jackson Robinson.

The hearing was open to public comment and member of the public Jerry Rubin spoke on the recommended action.

Public comment was closed and questions asked and answered of both parties included but was not limited to: whether the fact finding included a difference in service or performance for certain positions held by people with and without bachelor’s degrees; how many vacant positions have been difficult to fill; why some Departments offer education bonuses, whether there has been a staffing shortage since these changes were first proposed in 2016; the number of applications the City typically received before and after the pandemic; whether subject matter experts determined that it was not necessary that individuals possess college degrees to perform the jobs in question; and clarification on the number of years of experience both parties are proposing.

Discussion ensued on topics including but not limited to: equity issues if different compensation is created for staff with and without degrees; the City’s current staffing shortage and urgency to gather a large pool of qualified applicants; eliminating non-essential degree requirements or other barriers for applicants and current staff; and workforce development.

Motion by Councilmember Torosis, seconded by Councilmember Zwick, to adopt the staff recommendation.

Councilmember de la Torre proposed a friendly amendment to require four years of additional experience instead of two years as an alternative to a bachelor’s degree. The amendment was not friendly to the maker and seconder.

The main motion was approved by the following roll call vote:

AYES: Councilmembers de la Torre, Torosis, Brock, Zwick, Mayor Pro Tem Negrete, Mayor Davis
NOES: Councilmember Parra
ABSENT: None
PUBLIC INPUT ON No members of the public signed up to comment on the remaining agenda

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Packet Pg. 412 Minutes Acceptance: Minutes of May 24, 2023 6:00 PM (CONSENT CALENDAR) 3 May 24, 2023

REMAINING AGENDA
ITEMS:
items.

CONTINUED ITEMS:

SUSTAINABILITY,

ENVIRONMENTAL

JUSTICE & THE

ENVIRONMENT

8.A. Appointment to one unscheduled vacancy on the Commission on Sustainability, Environmental Justice and the Environment for the term ending on June 30, 2024, was presented. (Continued from May 9, 2023.)
On order of the Mayor, the floor was opened for nominations.

Councilmember Brock nominated Mark A. Gold.

Councilmember Zwick nominated Gerda Newbold.

Mark A. Gold was appointed by the following roll call vote:

Gold: Councilmembers Parra, Brock, de la Torre,
Mayor Pro Tem Negrete
Newbold: Councilmembers Zwick, Torosis, Mayor Davis
Councilmembers Zwick and Torosis, and Mayor Davis changed their votes to Gold, thereby appointing Mark A. Gold unanimously to the Commission on Sustainability, Environmental Justice and the Environment, with all members present.

HUMAN SERVICES

COMMISSION

8.B. Appointment to one open seat on the Human Services Commission for the term ending in June 30, 2025, was presented. (Continued from May 9, 2023.)
On order of the Mayor, the floor was opened for nominations.

Councilmember Brock nominated David T. Pisarra.

Councilmember Torosis nominated Luis B. Castanon.

David T. Pisarra was appointed by the following roll call vote:

Pisarra: Councilmembers de la Torre, Brock, Parra,
Mayor Pro Tem Negrete, Mayor Davis
Castanon: Councilmembers Torosis, Zwick

DISABILITIES

COMMISSION

8.C. Appointment to two unscheduled vacancies on the Disabilities Commission for terms ending on June 30, 2025, was presented. (Continued from May 9, 2023.)
On order of the Mayor, the floor was opened for nominations.

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Packet Pg. 413 Minutes Acceptance: Minutes of May 24, 2023 6:00 PM (CONSENT CALENDAR) 4 May 24, 2023
Debra Senopole was appointed unanimously by acclamation.

Staff was directed to continue to advertise the second vacancy.

TRANSIENT

OCCUPANCY TAX (TOT)

ADVISORY COMMITTEE

8.D. Appointments to Five Seats on the Newly Created Transient Occupancy Tax Advisory Committee for Five Partial-Terms Ending on 6/30/2025, was presented. (Continued from May 9, 2023.) Staff read a correction that applicants Danielle Goller and Sam Jagger are applying for the two seats for representatives of a local hospitality and not for the one seat for a representative of the homeless behavioral health services community as incorrectly indicated on their applications.

On order of the Mayor, the floor was opened for nominations.

Danielle Goller and Sam Jagger were appointed unanimously by acclamation.

Mayor Pro Tem Negrete nominated Albin Gielicz for one of the two seats for residents.

Councilmember Zwick nominated Natalya Zernitskaya for one the seats for residents.

Councilmember Brock nominated Rosemary Regalbuto for one of the seats for residents.

Albin Gielicz and Natalya Zernitskaya were appointed by the following roll call vote:

Gielicz and Zernitskaya: Councilmembers Torosis, Zwick, Mayor Pro Tem Negrete, Mayor Davis
Gielicz and Regalbuto: Councilmembers de la Torre, Brock, Parra Staff was directed to continue to advertise the vacancy for the remaining seat for a representative of the homeless behavioral health services community.

ORDINANCES:

CATALYTIC

CONVERTERS

10.A. Introduction and First Reading of an Ordinance Adding Santa Monica Municipal Code Section 4.08.830 to Prohibit Unlawful Possession of Catalytic Converters, was presented.

Recommended Action
Staff recommends that the City Council:

1. Adopt a finding that the proposed ordinance is not a project for purposes of the California Environmental Quality Act (“CEQA”), or, if considered a

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Packet Pg. 414 Minutes Acceptance: Minutes of May 24, 2023 6:00 PM (CONSENT CALENDAR) 5 May 24, 2023
project, it is categorically exempt under Section 15061(b)(3) (Common Sense Exemption) of the CEQA Guidelines.

2. Introduce for first reading an ordinance adding Section 4.08.830 to the Santa Monica Municipal Code establishing regulations prohibiting the unlawful possession of catalytic converters within the City of Santa Monica.

Questions asked and answered of staff included but was not limited to:
whether someone in possession of a converter detached from a vehicle can currently be charged if a victim cannot be identified; other laws comparable to the proposed ordinance involving possession of an item that is generally legal to possess; exemptions for people such as mechanics or transporters with legitimate reasons for being in possession of converters; types of documentation that can be provided as proof of ownership or being in legal possession of a converter; etching converters to help prevent theft and sales of stolen converters; whether converters can be reinstalled back onto vehicles; why the fine is $500 which is typically less than the cost of repairs, increasing insurance rates and/or replacing a vehicle; which model and year of cars are typically targeted; and the City of Los Angeles’ ordinance and how it differs from the proposed ordinance.

Motion by Councilmember Torosis seconded by Councilmember Brock, to approve the staff recommendation and introduce and hold first reading of the ordinance reading by title only and waiving further reading thereof. The motion was approved unanimously by the following roll call vote:

AYES: Councilmembers Zwick, Parra, Brock, Torosis, de la Torre, Mayor Pro Tem Negrete, Mayor Davis
NOES: None
ABSENT: None
ADJOURNMENT On order of the Mayor, the City Council meeting adjourned at 8:35 p.m.

ATTEST: APPROVED:

Maria Dacanay-Wisner Gleam Davis
Acting Clerk Mayor

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Packet Pg. 415 Minutes Acceptance: Minutes of May 24, 2023 6:00 PM (CONSENT CALENDAR) 1 May 24, 2023
(NOT APPROVED)

CITY OF SANTA MONICA

CITY COUNCIL MINUTES
MAY 24, 2023
The regular adjourned meeting of the Santa Monica City Council was called to order by Mayor Davis at 8:35 p.m., on Wednesday, May 24, 2023, at City Council Chambers, 1685 Main Street, Santa Monica, CA.

Roll Call: Present: Mayor Gleam Davis
Mayor Pro Tem Lana Negrete
Councilmember Phil Brock
Councilmember Oscar de la Torre
Councilmember Christine Parra
Councilmember Caroline Torosis
Councilmember Jesse Zwick
Also Present: City Manager David White
City Attorney Douglas Sloan
Acting Clerk Maria Dacanay-Wisner
CONVENE On order of the Mayor, the City Council convened at 8:35 p.m., with all members present.

STUDY SESSION: 7.A Five-Year Financial Forecast Update, FY 2023-25 Proposed Biennial Budget, and FY 2023-24 Proposed Capital Improvement Program Budget, continued as presented. (Continued from May 23, 2023)
Recommended Action
Staff recommends that the City Council:

1. Receive the FY 2023-24 through FY 2027-28 May Five-Year Financial Forecast Update;

2. Review and provide direction to staff on the FY 2023-25 Proposed Biennial Budget, including the FY 2023-24 Proposed Exception-Based Capital Improvement Program (CIP) Budget;

3. Review and provide direction to staff on proposed fee changes;

4. Review and comment on the Cultural/Art Organizational Support Program (OSP) funding recommendations for the FY2023-25 funding cycle; and

5. Direct staff to proceed with setting the FY 2023-25 Budget Adoption public hearing on June 27, 2023.

The Mayor restated the motion that was last on the floor:

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Packet Pg. 416 Minutes Acceptance: Minutes of May 24, 2023 7:00 PM (CONSENT CALENDAR) 2 May 24, 2023
Motion by Councilmember Torosis, seconded by Mayor Davis, to approve the staff recommendation, and direct staff to incorporate a waiver of fees for Landmarks submitted by non-profits, and take steps to repay the Housing Trust Fund by returning to Council in October with a supplemental budget and plan for repayment.

Councilmember Torosis amended the main motion to include restoring monthly meetings of the Landmarks Commission, explore streamlining Community Development Department (CDD) processes such as demolition review pending the City Attorney’s analysis, funding a Traffic Engineer position with Transportation Impact Fees (TIF), and taking $200,000 from the City Manager’s Office Community Partnerships Program proposal and using $50,000 for the Promenade Revitalization Project in the 1200 block and $150,000 for program activation and on-going improvements at Reed Park. The seconder found the amendment friendly.

Councilmember Parra proposed a friendly amendment to pull Capital Improvement Project (CIP) funding for the Parking Study and deferring it for one year. The maker of the motion did not find the amendment friendly. Councilmember Parra rescinded her amendment and requested that staff keep the Council updated on the Parking Study.

Questions asked and answered of staff included but was not limited to:
additional funding for Reed Park augmenting CIPs for the park and later be used for programming; how TIF funding became available for the Traffic Engineer position; if LA28 has a Planning Committee and the need for a Community Partnerships Administrative Analyst and Consultant and the next time the budget can be reassessed.

Substitute motion by Councilmember de la Torre, seconded by Mayor Pro Tem Negrete to approve the staff recommendation, and direct staff to incorporate a waiver of fees for Landmarks submitted by non-profits, restore monthly meetings of the Landmarks Commission, explore streamlining CDD’s processes such as demolition review pending the City Attorney’s analysis, returning to Council in October or by fall with a plan for repaying the Housing Trust Fund, funding a Traffic Engineer position with TIF, and take the $412K from the City Manager’s Office’s Community Partnership’s proposal to allocate $250,000 to the Police Department for an additional police officer position and the remaining funds to Youth Services.

Additional questions asked and answered of staff included: how quickly can the police officer vacancies be filled and the benefit of allocating funds to an additional position if there are still vacancies; if the remaining funds for youth services be split between Virginia Avenue Park, Childcare

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Packet Pg. 417 Minutes Acceptance: Minutes of May 24, 2023 7:00 PM (CONSENT CALENDAR) 3 May 24, 2023
Recreation Enrichment Sports Together (CREST) and Police Activities League (PAL); how the additional funding initially proposed for Reed Park could be used; clarification on the revenue projections for Community Partnerships Programs such as the digital kiosk project; and if Council can add to the City’s Unfunded CIP List.

Councilmember Brock proposed a friendly amendment to the substitute motion to add the following projects to the Unfunded CIP List: maintaining or demolishing the kiosk at the 1200 block of Arizona on the Third Street Promenade, and building a dog park at Reed Park. The amendment was friendly to the maker and seconder of the substitute motion.

Councilmember Brock proposed a second friendly amendment to the substitute motion to keep the funding for the Community Partnerships Analyst position in the City Manager’s Office’s instead of allocating it to Youth Services. The amendment was friendly to the maker but not to the seconder.

Councilmember Brock proposed a third friendly amendment to the substitute motion regarding the remaining funds for youth services to split it and allocate $75K to plant and maintain new trees to increase the City’s tree canopy and $75K to support free aquatic instruction to third graders in the City. The amendment was not friendly to the maker.

Councilmember Brock proposed a fourth friendly amendment to the substitute motion regarding the remaining funds for youth services and allocate $75K to support free aquatic instruction to third graders in the City and $75K to VAP. The amendment was friendly to the maker but not the seconder.

Councilmember Brock supported the substitute motion as is and rescinded his first amendment.

Councilmember Parra proposed a friendly amendment to the substitute motion regarding the $412K from the City Manager’s Office’s Community Partnership’s proposal to allocate $85K to the Police Department for technology upgrades, $177K to CREST and return the remaining $150K to the City Manager’s Office’s Community Partnerships Program. The maker and seconder found the amendment friendly.

Discussion ensued on the need to support revenue generating positions and programs to fund other City needs, and improve safety, infrastructure and programing at Reed Park.

The substitute motion as amended was approved by the following roll call vote:

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Packet Pg. 418 Minutes Acceptance: Minutes of May 24, 2023 7:00 PM (CONSENT CALENDAR) 4 May 24, 2023
AYES: Councilmembers Parra, Brock, de la Torre,
Mayor Pro Tem Negrete
NOES: Councilmember Zwick, Torosis, Mayor Davis
ABSENT: None
ADJOURNMENT On order of the Mayor, the City Council meeting adjourned at 10:28 p.m.

ATTEST: APPROVED:

Maria Dacanay-Wisner Gleam Davis
Acting Clerk Mayor

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Packet Pg. 419 Minutes Acceptance: Minutes of May 24, 2023 7:00 PM (CONSENT CALENDAR) City Council
Report
City Council Meeting: July 18, 2023
Agenda Item: 5.K
1 of 5
To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Architecture Services Subject: Approval of Sixth Modification to the Construction Contract with Hathaway Dinwiddie for the City Yards Modernization Project
Recommended Action
Staff recommends that the City Council:

1. Adopt a finding that the Microgrid and Water Resources Tenant Improvements were analyzed as part of the City Yards Master Plan Environmental Impact Report (EIR) and Addendum, and no further review is required pursuant to the California Environmental Quality Act (CEQA).

2. Authorize the City Manager to negotiate and execute a sixth modification to Design-Build Contract #10371 (CCS) using mainly grant funds in the amount of $11,400,000 with Hathaway Dinwiddie Construction Company for design and construction services of the Microgrid and Water Resources Tenant Improvements as part of the City Yards Modernization – Package A Project for the Public Works Department. This would result in a five-year amended agreement with a new total amount not to exceed $98,673,039, with future year funding contingent on Council budget approval.

3. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.

Summary
The City of Santa Monica’s City Yards Modernization Project was prompted by an increase in Santa Monica’s population and workforce, rapid advancements in technology, and the introduction of new equipment and practices. The upgrades to City Yards would improve the operations of key city services through advanced operating efficiencies, site safety, and implementation of sustainability goals. As a part of the approved City Yards Master Plan, a Microgrid and Water Resources Tenant Improvements were envisioned to meet the immediate and future needs of the Public

5.K
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2 of 5
Works Department. Due to the COVID-19 pandemic, there was a $39,925,845 reduction in funding for the City Yards Modernization Project which was one of the largest enacted by Council during the covid pandemic. Project scope reductions were enacted until alternate funding could be identified.

As part of the AB-179 Budget Act of 2022 legislation, the State’s budget authorized a grant earmark of $10 million from the California Arts Council for the City Yards Microgrid project. In addition, $1.5 million in available Water and Wastewater Funds for the Water Resources Tenant Improvements were budgeted in the Fiscal Year 2022-23 Midyear CIP Budget. Staff recommends executing a sixth amendment to the GMP design-build contract with Hathaway Dinwiddie Construction Company (HDCC) in the amount of $11,400,000 including the $10 million grant and $1.4 million of the Water and Wastewater Funds for a new total amount not to exceed $98,673,039. The remaining $100,000 will be used as budget contingency set aside to address unforeseen or unexpected costs during the project’s implementation.

Discussion
Located at 2500 Michigan Avenue, the 14.7-acre Santa Monica City Yards operates seven days a week and houses the City’s Facilities Maintenance Division, Resource Recovery and Recycling Division, Street Services Division, Fleet Maintenance Division, Traffic Operations Division, Water Resources Division, and the Fire Department Training Facility.

The approved City Yards Master Plan included both a Microgrid and Water Resources Tenant Improvements. The microgrid would include a photovoltaic array and battery backup storage and would provide efficient, reliable, and cost-effective energy that has a low environmental and carbon impact. It could also store energy, allowing the City Yards and eventually the surrounding businesses to continue critical operations in case of a major power outage. The tenant improvement project would relocate and construct a new bulk material storage, decant area, laydown, and equipment storage at the City Yards to support operations in the Water Resources Division. This project would

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3 of 5
relocate the storage area away from the homes on the east side of the City Yards and minimize noise and aesthetic impacts to the adjacent residents.

This work was originally included in Package A of the City Yards Modernization Project but was later eliminated on May 5, 2020, as part of dramatic reductions to the Capital Improvement Program as a result of the economic impacts of the COVID-19 pandemic.

Among the largest reductions was the $39,925,845 decrease in funding for the City Yards Modernization Project. Staff continued to identify alternate funding sources and pursue opportunities to fund the completion of the eliminated scope of work envisioned in the City Yards Master Plan.

The availability of $10 million of grant funding for the Microgrid and $1.5 million Water and Wastewater funding for the Water Resources Tenant Improvements approved in the Fiscal Year 2022-2023 Midyear Budget by Council on April 11, 2023 (Attachment C) along with the capacity of the design-build team to advance this work due to the deferral of Phase 3 of the City Yards Modernization Project, present a unique opportunity to efficiently complete these project components now. The operational efficiencies of developing the new Microgrid and Water Resources Tenant Improvements concurrently, as well as the time saved through the expedited design-build delivery method, allow the City to reduce overhead and escalation costs associated with deferring this project scope further.

Environmental Analysis
This project has previously been analyzed through certification of the City Yards Modernization Project EIR (State Clearinghouse No. 2017111053) that was certified on January 16, 2019, with an Addendum approved in May 2022. This project is one component of the City Yards Modernization Project that was described and analyzed in the City Yards Modernization Project EIR. Therefore, no further environmental documentation is required.

Past Council Actions

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Meeting Date Description
10/25/2016
(Attachment A)
Award Design Contract for the City Yards Modernization Project 6/14/2022
(Attachment B)
Fifth Modification to GMP with HDCC
4/11/2023
(Attachment C)
Fiscal Year 2022-2023 Midyear Budget
Financial Impacts and Budget Actions
Staff seeks authority to approve available funding from the Water and Wastewater Funds and Miscellaneous Grant Funds to increase the amount of the GMP agreement with HDCC for design and construction services for the relocation of the bulk material and storage facility and Microgrid included in the City Yards Modernization Project Package A.

Agreement Modification Request
Agreement
#
Current
Authorized
Amount
FY 2022-23
Budget
Modified Request
Amount
Dept/CIP Account # Total Revised
Contract
Amount
10371 $0 $10,000,000 C2008760.689000 $10,000,000
10371 $0 $1,050,000 C5008790.689000 $1,050,000
10371 $0 $350,000 C5108790.689000 $350,000
10371 $1,750,000 $0 C5408070.689000 $1,750,000
10371 $48,426,082 $0 C0105410.689000 $48,426,082
10371 $19,148,100 $0 C0105410.689720 $19,148,100
10371 $7,406,100 $0 C5005410.689410 $7,406,100
10371 $1,084,600 $0 C5105410.689000 $1,084,600
10371 $60,300 $0 C7505410.689000 $60,300
10371 $1,500,000 $0 C7007720.689000 $1,500,000
10371 $650,000 $0 C5104870.689000 $650,000
10371 $372,857 $0 C2006830.689000 $372,857
10371 $6,350,000 $0 C0107500.689000 $6,350,000
10371 $200,000 $0 C0104580.689000 $200,000
10371 $325,000 $0 01500020.52914C $325,000
$87,273,039 $11,400,000 Total $98,673,039
Future year funding is contingent on Council budget approval.

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Prepared By: Sebastian Felbeck, Senior Construction Manager Approved Forwarded to Council
Attachments:

A. Staff Report - Award Design Contract for the City Yards Modernization Project (Web Link)
B. Staff Report - Fifth Modification to GMP with HDCC (Web Link) C. Oaks Initiative Form - Hathaway Dinwiddie 2023-06-08 D. Staff Report - Fiscal Year 22-23 Midyear Budget Staff Report (Web Link) E. Contracts

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Packet Pg. 425 Attachment: Oaks Initiative Form - Hathaway Dinwiddie 2023-06-08 [Revision 1] (5759 : Mod 6 - City Yards Modernization Construction

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Packet Pg. 426 Attachment: Oaks Initiative Form - Hathaway Dinwiddie 2023-06-08 [Revision 1] (5759 : Mod 6 - City Yards Modernization Construction

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Packet Pg. 427 Attachment: Oaks Initiative Form - Hathaway Dinwiddie 2023-06-08 [Revision 1] (5759 : Mod 6 - City Yards Modernization Construction

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Packet Pg. 516 Attachment: Contracts (5759 : Mod 6 - City Yards Modernization Construction Contract) FIRST AMENDMENT TO DESIGN/BUILD AGREEMENT NO. 10371 (CCS) This First Amendment to Design/Build Agreement No. 10371 (CCS) (“First Amendment”), is entered into as of _________________ (“Execution Date”), by and between the City of Santa Monica, a municipal corporation (“City”), and Hathaway Dinwiddie Construction Company (“Design/Builder”), and is made with reference to the following:

RECITALS
A. On or about September 27, 2018, the City and Design/Builder entered into a Design-Build Agreement No. 10371 (CCS) (“Agreement”) for the design and construction of the City Yards Modernization Project.

B. The City and Design/Builder desire to enter into this First Amendment to establish a Guaranteed Maximum Price (“GMP1”) for the Foundation Only portion City Yards Modernization Project (“GMP1 Scope”) under the terms and conditions set forth herein.

C. The City and Design/Builder agree that notwithstanding anything to the contrary herein, nothing in this First Amendment shall commit the City to pay for or entitle Design/Builder to receive any compensation for the Project other than for GMP1 Scope until such time as the City and Design/Builder agree upon and execute a Second Amendment to establish a Guaranteed Maximum Price (“GMP2”) for the construction portion of the Project (“GMP2 Scope”).

D. The City and Design/Builder understand and agree that “Package A” in this First Amendment is a collective reference to GMP1 Scope and GMP2 Scope (all above ground work not included in GMP1).

TERMS AND CONDITIONS
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows:

1. Recitals. The City and Design/Builder agree that the above Recitals are true and correct and incorporated into the terms and conditions of this First Amendment.

2. Construction Documents. A list of Construction Documents for GMP1 Scope is attached hereto as Exhibit A-1. All references in this First Amendment, General Conditions, and General Requirements to the Preliminary Design Documents shall henceforth be understood to refer to the new list of Drawings, Specifications, and Reports attached hereto as Exhibit A-1. The City and DocuSign Envelope ID: 2ED05FCC-BD76-40B0-B5C1-FE39F4E1668A 8/27/2019

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Packet Pg. 517 Attachment: Contracts (5759 : Mod 6 - City Yards Modernization Construction Contract) Design/Builder agree that GMP1 Scope is limited to the Work set forth in the plans and drawings listed in Exhibit A-1.

3. Contract Price. The Contract Price for this First Amendment shall consist of:
(i) the Preconstruction GMP amount previously authorized in the Agreement in the amount of EIGHT MILLION, FIVE HUNDRED SIXTY-TWO
THOUSAND, EIGHT HUNDRED FIFTY-SEVEN DOLLARS ($8,562,857); plus (ii) GMP1 authorized by this First Amendment for GMP1 Scope in the amount of THIRTY-SIX MILLION NINE HUNDRED AND NINETY-NINE THOUSAND, EIGHT HUNDRED EIGHTEEN DOLLARS ($36,999,818).

4. Schedule of Values. The agreed Schedule of Values for GMP1 and GMP1 Scope shall be as set forth in Exhibit D-1.

5. Design/Builder Qualifications. The Contract Price is conditioned on and subject to the Exceptions, Qualifications, Exclusions attached hereto in Exhibit D-1.

6. Construction Schedule. The updated construction schedule is attached hereto as Exhibit C-1.

7. City Representative. Section 1.9 of the Agreement (City Representative) is hereby amended by replacing the name “Rebecca Abano” with the name “Christopher Dishlip.”

8. Construction Contingency. Section 2.4.1 of the Agreement (Design/Builder Contingency) is hereby amended by deleting and replacing the first sentence of the text in Section 2.4.1 with the following sentence:

The Construction GMP shall include a 5% contingency
(Design/Builder Contingency)
Section 2.4.3 of Agreement (City Contingency) is hereby amended by deleting and replacing the first sentence of the text in Section 2.4.3 with the following sentence:

The Construction GMP shall include a 0% contingency (City Contingency)

9. Contract Time. Section 3.3.2 of the Agreement (Construction Phase) is hereby amended by deleting and replacing all of the text in Section 3.3.2 with the following sentence:

Design/Builder shall achieve Substantial Completion of the Work for Package A within One Thousand Two Hundred Fifty (1,250) Days after City’s issuance of a Construction Notice to Proceed.

Notwithstanding anything to the contrary herein, this provision shall only take effect in the event that the City and Design/Builder execute a Second Amendment for GMP2 and GMP2 Scope.

DocuSign Envelope ID: 2ED05FCC-BD76-40B0-B5C1-FE39F4E1668A

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10. Compensable Delay. Section 3.5.2.1 of the Agreement (Damages to Contractor) is hereby amended by deleting and replacing the first sentence of the text in Section 3.5.2.1 with the following sentence:

Subject to Section 3.5.1 and provided that the City and Design/Builder execute a Second Amendment for GMP2 and
GMP2 Scope, the Contract Price shall be increased by the fixed amount of TWENTY-ONE THOUSAND, TWO HUNDRED
THIRTEEN DOLLARS ($21,213) ("Compensable Delay Rate")
for each Day of extension to the Contract Time for Substantial Completion of the Work that Design/Builder is entitled to be granted under the terms of this Agreement and the General Conditions due to Compensable Delay occurring after execution of this Agreement and prior to Substantial Completion and affecting Substantial Completion of the Work, but only to the extent that the Compensable Delay is not concurrent with (1) an Inexcusable Delay or (2) another Excusable Delay that is not also a Compensable Delay.

11. Liquidated Damages to the City. Section 3.6 of the Agreement (Liquidated Damages to the City) is hereby amended by deleting and replacing all of the text in Section 3.6 with the following paragraph:

IF DESIGN/BUILDER FAILS TO ACHIEVE SUBSTANTIAL

COMPLETION OF THE WORK WITHIN THE CONTRACT
TIME REFERRED TO IN PARAGRAPH 3.3.2 OF THIS

AGREEMENT (AS ADJUSTED BY CHANGE ORDER FOR

EXTENSIONS PERMITTED BY THE CONTRACT

DOCUMENTS), CITY WILL INCUR DAMAGES, THE

AMOUNT OF WHICH WILL BE DIFFICULT OR IMPOSSIBLE

TO ESTABLISH WITH CERTAINTY, INCLUDING BUT NOT

LIMITED TO INEFFICIENCY AND DISRUPTION OF CITY'S
OPERATIONS. THE PARTIES THEREFORE AGREE THAT

FOR EACH DAY PAST THE SUBSTANTIAL COMPLETION
DATE REFERRED TO IN PARAGRAPH 3.3.2 (AS ADJUSTED

BY CHANGE ORDER FOR THE EXTENSIONS PERMITTED

BY THE CONTRACT DOCUMENTS) THAT THE WORK IS

NOT SUBSTANTIALLY COMPLETE, DESIGN/BUILDER

SHALL PAY CITY THE SUM OF FIVE THOUSAND, SEVEN
HUNDRED SEVENTY-FOUR DOLLARS ($5,774) PER DAY
AS LIQUIDATED DAMAGES. THIS SUM REPRESENTS A

REASONABLE EFFORT TO ESTIMATE FAIR

COMPENSATION FOR THE FORESEEABLE LOSSES CITY

WILL INCUR ON ACCOUNT OF DELAYS IN SUBSTANTIAL
COMPLETION OF THE WORK AND IS NOT A PENALTY.

NOTWITHSTANDING ANYTHING TO THE CONTRARY

HEREIN, THIS PROVISION SHALL ONLY TAKE EFFECT IN
DocuSign Envelope ID: 2ED05FCC-BD76-40B0-B5C1-FE39F4E1668A

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THE EVENT THAT THE CITY AND DESIGN/BUILDER
EXECUTE A SECOND AMENDMENT FOR GMP2 AND GMP2
SCOPE.

12. Self-Performed Work. Section 4.5.5 of the Agreement (Self-Performed Work) is hereby amended by deleting and replacing all of the text in Section 4.5.5 with the
following paragraph:

No portions of the Work shall be self-performed or proposed to be self-performed by Design/Builder without prior Approval by City, which may be granted or withheld in City’s sole discretion.

Requests for Approval by City of self-performed Work shall be accompanied by documentation demonstrating (i) that
Design/Builder has the capability and experience to self-perform the scope of Work proposed to be self-performed by
Design/Builder and (ii) the cost savings to the Project, as evidenced by, without limitation, competitive prices from at least three (3) trade subcontractors for the scope of Work proposed to be self-performed by Design/Builder and (iii) a proposed lump sum price for Work to be self-performed by Design/Builder.

Submission of a lump sum proposal to self-perform Work
constitutes a representation and binding commitment by
Design/Builder that if requested by City it will perform such Work for the lump sum price proposed. Provided that the City, in its sole discretion, approves the amount as competitive, the Design/Builder may self-perform the cast-in-place concrete portion of the Work for a fixed, lump sum price of Four Million, Four Hundred Nineteen Thousand, Eight Hundred Fourteen
Dollars ($4,419,814); provided, however, that in consideration of the City’s so agreeing, the Design/Builder agrees that
notwithstanding anything else stated in the Contract Documents to the contrary, Design/Builder guarantees that the Costs of Work to complete said portion of the Work shall not exceed the agreed lump sum price set forth herein and that any Costs of Work incurred in excess thereof in performance of the cast-in-place concrete portion of the Work, whether incurred by Design/Builder or others, shall be borne by Design/Builder at its own expense, not as a Cost of Work and shall not be reimbursed in any form by City, including, without limitation, from Contingency. Said guaranteed lump sum price for the cast-in-place concrete portion of the Work shall only be adjusted for deletions or Scope Changes to the concrete portion of the Work authorized by Change Order.

13. Labor Costs. Section 6.1.2 of the Agreement is hereby amended by deleting and replacing the last sentence of the text in Section 6.1.2 with the following sentence:

DocuSign Envelope ID: 2ED05FCC-BD76-40B0-B5C1-FE39F4E1668A

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Packet Pg. 520 Attachment: Contracts (5759 : Mod 6 - City Yards Modernization Construction Contract) The cost of those services is estimated to be SIX MILLION, NINE

HUNDRED NINETY-TWO THOUSAND, THREE HUNDRED
THIRTY-SIX DOLLARS ($6,992,336), through the construction phase of City Yards Modernization Project. This amount is included within the General Conditions line item of the Schedule of Values in Exhibit D-1 and includes the time for the key personnel listed in Exhibit B-1 at the updated wage rates spelled out in Exhibit E-1.

Section 6.1.3 of the Agreement is hereby amended by deleting and replacing the first sentence of the text in Section 6.1.3 with the following sentence:

Design/Builder acknowledges and agrees that the amount
authorized for General Conditions in Section 6.1.2 includes taxes, insurance, contributions, assessments and benefits required by law or collective bargaining agreements, and, for personnel not covered by such agreements, customary benefits such as sick leave and medical and health benefits and shall all be included as part of the fully-burdened updated wage rates spelled out in Exhibit E-1. No additional compensation for these staff members shall be considered.

14. Design/Builder Fee. Section 9.0 of the Agreement (Design/Builder Fee) is hereby amended by deleting and replacing all text in Section 9.0 with the text below:

The Contract Price includes the Design/Builder's Fee. The Design/Builder's Fee (detailed in Exhibit D-1) for the performance of Work includes the following mark-ups for the Construction Phase of the City Yards Modernization Project:

ITEM MARK-UP
All insurance 1.00%
All permit fees 2.95%
Cost(s) of Work performed by the
Design Professionals after GMP
Amendments, reimbursable by
City

2.95%
Cost(s) of Work performed by the
Trade Contractors after GMP
Amendments, excluding all
permit fees reimbursable by City.

2.95%

15. Bonds. Section 12.3.1 of the Agreement is hereby amended by deleting and replacing the first sentence of the text in Section 12.3.1 with the following sentence:

DocuSign Envelope ID: 2ED05FCC-BD76-40B0-B5C1-FE39F4E1668A

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Packet Pg. 521 Attachment: Contracts (5759 : Mod 6 - City Yards Modernization Construction Contract) Prior to commencing any construction of the Work,
Design/Builder shall file with City a good and sufficient labor and material payment bond (Payment Bond) and performance bond (Performance Bond) in the amount of no less than THIRTY-SIX

MILLION NINE HUNDRED AND NINETY-NINE

THOUSAND, EIGHT HUNDRED EIGHTEEN DOLLARS
($36,999,818).

16. Notices. Section 16.2 of the Agreement (Addresses) is hereby amended by replacing the name “Rebecca Abano” with the name “Christopher Dishlip.”

17. Familiarity with Project Site Conditions. Section 5.1 of the General Conditions is hereby deleted.

18. Differing Site Conditions. Section 7.6.2 of the General Conditions is hereby amended by deleting and replacing the first sentence of the text in Section 7.6.2 with the following sentence:

Differing Site Conditions are those conditions, located at the Site or in Existing Improvements encountered by Design/Builder that constitute:

19. List of Exhibits. The following list of Exhibits are attached to this First GMP Amendment and incorporated herein and into the Agreement by this reference:

Exhibit 1: Oaks Initiative Disclosure Form dated 04/16/2019 Exhibit 2: Living Wage Ordinance Certification – Not Applicable Exhibit 3: Insurance dated 07/19/2019
Exhibit 4: Performance Bond dated 07/12/2019
Exhibit 5: Prevailing Wage Job Notice and Acknowledgement Forms Exhibit A-1: Construction Documents dated 05/16/2019
Exhibit B-1: Key Personnel – Construction dated 07/01/2019 Exhibit C-1: Updated Project Schedule dated 05/13/2019 & Logistics/Construction Mitigation Impact Plan dated 06/12/2019 Exhibit D-1: Schedule of Values, Qualifications and Exceptions through Construction of underground/foundation work on the City Yards Modernization – Package A dated 06/03/2019
Exhibit E-1: Updated Wage Rates dated 07/01/2019
Exhibit F-1: Sub-contractor Agreement form dated 07/01/2019 ///
DocuSign Envelope ID: 2ED05FCC-BD76-40B0-B5C1-FE39F4E1668A

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20. Agreement in Full Force and Effect. Except as expressly modified by this First Amendment, all other terms and conditions of the Agreement shall be and remain in full force and effect.

In witness whereof, the City and Design/Builder have executed this First Amendment as of the date and year first written above.

ATTEST:
______________________________

DENISE ANDERSON-WARREN
City Clerk
APPROVED AS TO FORM:
______________________________

LANE DILG
City Attorney

CITY OF SANTA MONICA,
a municipal corporation
By: ____________________________

RICK COLE
City Manager
ABC Corporation
#VENDOR
By: ____________________________
DocuSign Envelope ID: 2ED05FCC-BD76-40B0-B5C1-FE39F4E1668A 8/26/2019
Lane Dilg
City Attorney
Hathaway Dinwiddie Construction Company
Sr. Vice President
Rashmi Mehta
8/26/2019
City Manager
Rick Cole
8/27/2019
Denise Anderson-Warren
City Clerk
8/28/2019

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Packet Pg. 523 Attachment: Contracts (5759 : Mod 6 - City Yards Modernization Construction Contract) Request Date:

Contract Information
10371 (CCS)
Hathaway Dinwiddie Construction Dinwiddie Constru
City Yards ModernizationͲPackage A SP2396
PROPOSED CHANGES:See Exhibit A for details.

Contractor: Contractor's Vendor # 360339
Project: Project #
Project Manager: Sebastian Felbeck Division: Architecture Services City of Santa Monica 4/21/20

CHANGE ORDER
Contract # Change Order (CO) # Council Approval Date: 12/10/19 CHANGE ORDER AMOUNT $
I. CONTRACT SUMMARY
A. Original contract amount: $
B. Previous Change Orders $
C. This Change Order $
D. New contract amount $
II. OFFSITE WORK SUMMARY
(Total cumulative dollar amount of all offsite work may not exceed $100,000) A. Amount of this CO that is for offsite work: $
B. Total cumulative amount of all offsite work after this CO: $ III. SCHEDULE SUMMARY
A. Original contract start date
B. Original completion date
C. Duration of original contract (calendar days)
D. Previously adjusted completion date
E. Number of days the contract will be extended by this CO:

F. The date of Substantial Completion as of this CO:

IV. ACCOUNT ALLOCATIONS
Account Number: $
Account Number: C0105410.689000 $
Account Number: $
Account Number: $
Account Number: $
Account Number: $
Account Number: $
Amount of this Change Order: $

0.00 28,100,182.00
73,662,857.00
45,562,675.00
28,100,182.00
C7007720.689000 1,500,000.00
C5104870.689000 650,000.00
C7505410.689000 60,300.00
C5105410.689000 1,084,600.00
C0105410.689720 16,148,100.00
C5005410.689000 7,406,100.00
12/2/2022
1,251,082.00
28,100,182.00

0.00 0.00
7/1/2019
12/2/2022
1250
12/2/2022
0

Page 1 ends

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5.K.e
Packet Pg. 524 Attachment: Contracts (5759 : Mod 6 - City Yards Modernization Construction Contract) Request Date:

Contract Information
10371 (CCS)
Hathaway Dinwiddie Construction Dinwiddie Constru
City Yards ModernizationͲPackage A SP2396
PROPOSED CHANGES:See Exhibit A for details.

Contractor: Contractor's Vendor # 360339
Project: Project #
Project Manager: Sebastian Felbeck Division: Architecture Services City of Santa Monica 4/21/20

CHANGE ORDER
Contract # Change Order (CO) # Council Approval Date: 12/10/19 V. APPROVALS
Date Date
Date Date
Date
OPTIONALͲClient Department Representative
FUNDS AVAILABILITY CERTIFICATION:

Date
#DIVISIONHEAD #PWDIRECTOR
#CLIENTDEPARTMENT
#FINANCE
The signing of a Change Order indicates that the parties have reached a full resolution, settlement and accord, and satisfaction with respect to all claims for cost and extensions of time that were asserted, or that could have been asserted, whether known or unknown at the time of execution of the Change Order, and that are related to the subject matter of the Change Order, including without limitation all claims, costs or damages for delay, disruption, hindrance, interference, extended or extraordinary direct and indirect overhead, multiplicity of Changes, loss of productivity labor or material cost escalations, inefficiency, the "impact" of the Change on the Work, legal expenses, consultant costs, interest, lost profits or revenue, bond or insurance costs, currency fluctuations, changes in taxes or other related claims, costs or damages, and all Compensable Delay costs associated with this change. #PM #CONTRACTOR

Page 2 ends

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5.K.e
Packet Pg. 525 Attachment: Contracts (5759 : Mod 6 - City Yards Modernization Construction Contract) Request Date:

Contract Information
10371 (CCS) 2
Hathaway Dinwiddie Construction
City Yards Modernization - Package A SP2396
PROPOSED CHANGES: See Exhibit A for details.

Project Manager: Sebastian Felbeck Division: Architecture Services City of Santa Monica 9/2/21

CHANGE ORDER
Contract # Change Order (CO) # Council Approval Date: 4/27/21 Contractor: Contractor's Vendor # 360339
Project: Project #
CHANGE ORDER AMOUNT $
I. CONTRACT SUMMARY
A. Original contract amount: $
B. Previous Change Orders $
C. This Change Order $
D. New contract amount $
II. OFFSITE WORK SUMMARY
(Total cumulative dollar amount of all offsite work may not exceed $100,000) A. Amount of this CO that is for offsite work: $
B. Total cumulative amount of all offsite work after this CO: $ III. SCHEDULE SUMMARY
A. Original contract start date
B. Original completion date
C. Duration of original contract (calendar days)
D. Previously adjusted completion date
E. Number of days the contract will be extended by this CO:

F. The date of Substantial Completion as of this CO:

IV. ACCOUNT ALLOCATIONS
Account Number: $
Account Number: $
Account Number: $
Account Number: $
Account Number: $
Account Number: $
Amount of this Change Order: $
12/2/2022
6,750,869.00

0.00 0.00
7/1/2019
12/2/2022
1250
12/2/2022
0 C0107500.689000 6,350,000.00
C0105410.689000 400,869.00
28,100,182.00
6,750,869.00
80,413,726.00
45,562,675.00
6,750,869.00

Page 2 of 3 ends

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5.K.e
Attachment: Contracts (5759 : Mod 6 - City Yards Modernization Construction Contract) Request Date:

Contract Information
10371 (CCS) 2
Hathaway Dinwiddie Construction
City Yards Modernization - Package A SP2396
PROPOSED CHANGES: See Exhibit A for details.

Project Manager: Sebastian Felbeck Division: Architecture Services City of Santa Monica 9/2/21

CHANGE ORDER
Contract # Change Order (CO) # Council Approval Date: 4/27/21 Contractor: Contractor's Vendor # 360339
Project: Project #
V. APPROVALS
Date Date
Date Date
Date
OPTIONAL - Client Department Representative
FUNDS AVAILABILITY CERTIFICATION:

Page 1 of 3 ends

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5.K.e
Attachment: Contracts (5759 : Mod 6 - City Yards Modernization Construction Contract) Request Date:

Contract Information
10371 (CCS) 3
Hathaway Dinwiddie Construction
City Yards Modernization - Package A SP2396
PROPOSED CHANGES: See Exhibit A for details.

Contractor: Contractor's Vendor # 360339
Project: Project #
City of Santa Monica 3/7/22

CHANGE ORDER
Contract # Change Order (CO) # Council Approval Date: 10/12/21 Project Manager: Sebastian Felbeck Division: Architecture Services CHANGE ORDER AMOUNT $
I. CONTRACT SUMMARY
A. Original contract amount: $
B. Previous Change Orders $
C. This Change Order $
D. New contract amount $
II. OFFSITE WORK SUMMARY
(Total cumulative dollar amount of all offsite work may not exceed $100,000) A. Amount of this CO that is for offsite work: $
B. Total cumulative amount of all offsite work after this CO: $ III. SCHEDULE SUMMARY
A. Original contract start date
B. Original completion date
C. Duration of original contract (calendar days)
D. Previously adjusted completion date
E. Number of days the contract will be extended by this CO:

F. The date of Substantial Completion as of this CO:

IV. ACCOUNT ALLOCATIONS
Account Number: $
Account Number: $
Account Number: $
Account Number: $
Account Number: $
Account Number: $
Amount of this Change Order: $
34,851,051.00
3,300,000.00
83,713,726.00
45,562,675.00
3,300,000.00
C0105410.689720 3,000,000.00
C0104580.689000 200,000.00
01500020.52914C 100,000.00
12/2/2022
3,300,000.00

0.00 0.00
7/1/2019
12/2/2022
1250
12/2/2022
0

Page 1 of 3 ends

DocuSign Envelope ID: 7D119C48-BCFC-45FF-8884-643C23F7D735

5.K.e
Packet Pg. 528 Attachment: Contracts (5759 : Mod 6 - City Yards Modernization Construction Contract) Request Date:

Contract Information
10371 (CCS) 3
Hathaway Dinwiddie Construction
City Yards Modernization - Package A SP2396
PROPOSED CHANGES: See Exhibit A for details.

Contractor: Contractor's Vendor # 360339
Project: Project #
City of Santa Monica 3/7/22

CHANGE ORDER
Contract # Change Order (CO) # Council Approval Date: 10/12/21 Project Manager: Sebastian Felbeck Division: Architecture Services V. APPROVALS
Date Date
Sr. Construction Manager HDCC Sr. Vice President
Date Date
Capital Program Manager Director of Public Works
FUNDS AVAILABILITY CERTIFICATION:

Date
Christopher Dishlip Rick Valte
Araceli Esparza
The signing of a Change Order indicates that the parties have reached a full resolution, settlement and accord, and satisfaction with respect to all claims for cost and extensions of time that were asserted, or that could have been asserted, whether known or unknown at the time of execution of the Change Order, and that are related to the subject matter of the Change Order, including without limitation all claims, costs or damages for delay, disruption, hindrance, interference, extended or extraordinary direct and indirect overhead, multiplicity of Changes, loss of productivity labor or material cost escalations, inefficiency, the "impact" of the Change on the Work, legal expenses, consultant costs, interest, lost profits or revenue, bond or insurance costs, currency fluctuations, changes in taxes or other related claims, costs or damages, and all Compensable Delay costs associated with this change.

Sebastian Felbeck Rashmi Metta

Page 2 of 3 ends

DocuSign Envelope ID: 7D119C48-BCFC-45FF-8884-643C23F7D735 3/22/2022 3/22/2022
3/22/2022 3/22/2022
3/31/2022

5.K.e
Packet Pg. 529 Attachment: Contracts (5759 : Mod 6 - City Yards Modernization Construction Contract)

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5.K.e
Packet Pg. 531 Attachment: Contracts (5759 : Mod 6 - City Yards Modernization Construction Contract) City Council
Report
City Council Meeting: July 18, 2023
Agenda Item: 5.L
1 of 3
To: Mayor and City Council
From: Danny Alvarez, Fire Chief, Fire Department
Subject: Authorize the City Manager to negotiate and execute a fifth modification to Contract No. 10684 (CCS) with West Coast Care Foundation in the amount of $150,000 for homeless outreach services
Recommended Action
Staff recommends that the City Council:

1. Authorize the City Manager to negotiate and execute a fifth modification to Contract No. 10684 (CCS) in the amount of $150,000 with West Coast Care Foundation for homeless outreach services. This will result in a six-year amended contract with a new total amount not to exceed $1,300,000; and

2. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.

Summary
One of City Council’s FY 2023-25 Council priorities is addressing homelessness. The goal of homeless outreach services provided by the West Coast Care Foundation is to successfully provide focused intervention efforts with new arrivals and those people who have been homeless in Santa Monica for relatively shorter periods of time, which is a critical period to prevent chronic homelessness.

Discussion
As part of the City’s response to homelessness, the City entered into a five-year agreement with West Coast Care Foundation in 2018 for homeless outreach services.

This agreement expired on June 30, 2023. Due to the ongoing discussions on how to best address homelessness, staff recommends an extension of the agreement for a

5.L
Packet Pg. 532
2 of 3
period not to exceed one-year. The extension allows for: (a) continued discussion and direction from City Council on the City’s overall direction on homelessness; (b) implementation of the findings from the Moss Adams audit of homeless service delivery; (c) an assessment of the Mental Health Therapeutic Van; and (d) alignment of the homeless outreach services funded with the Human Services Grant Program services during the initial year’s grant cycle beginning in FY 2023-24. It is staff’s intent to issue a Request for Proposal (RFP) for homeless outreach services during FY 2023-24 to align services with Council’s Addressing Homelessness and Clean and Safe priorities. The one-year extension in the amount of $150,000, will result in a six-year amended contract in an amount not to exceed $1,300,000. The modification would be funded from the Fire Department’s FY 2023-24 budget.

Environmental Review
The awarded agreement to provide homeless outreach services is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) (Common Sense Exemption) of the CEQA Guidelines, which states that CEQA does not apply, where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.

Past Council Actions
Meeting Date Description
05/22/2018
(Attachment A)
Award RFP#158 to West Coast Care Foundation, Inc., a
California-based company, for outreach services to individuals experiencing homelessness for a total amount not to exceed $1,000,000.
06/28/2022
(Attachment B)
Authorize the City Manager to negotiate and execute a
fourth modification to Contract No. 10684 (CCS) with West Coast Care Foundation in the amount of $150,000 for
homeless outreach services for a total amount not to exceed $1,150,000.

5.L
Packet Pg. 533
3 of 3
Financial Impacts and Budget Actions
Staff seeks authority to approve available funding from the General Fund to increase the amount of contract #10684 with West Coast Care Foundation, Inc.

Contract Modification Request
Contract # Current
Authorized
Amount
Modification
Request
Amount
FY 2023-24
Department
Account #
Total Revised
Contract Amount
10684 $1,150,000 $150,000 01190001.550010 $1,300,000
Prepared By: Terese Toomey, Principal Administrative Analyst Approved Forwarded to Council
Attachments:

A. 2023 OAKS INITIATIVE FORM WCC
B. Attachment A West Coast Care Staff Report 5.22.18
C. Attachment B Staff Report 12A 6-28-22
D. Professional Services Agreement Original - Fourth Mod West Coast Care

5.L
Packet Pg. 534

5.L.a
Packet Pg. 535 Attachment: 2023 OAKS INITIATIVE FORM WCC (5815 : Fifth Contract Modification with West Coast Care Foundation) City Council
Report
City Council Meeting: May 22, 2018
Agenda Item: 3.M
1 of 4
To: Mayor and City Council
From: Cynthia Renaud, Chief of Police, Police Department Subject: Joint Homeless Outreach Service Provider
Recommended Action
Staff recommends that the City Council:

1. Award RFP#158 to West Coast Care Foundation, Inc., a California-based company, for outreach services to individuals experiencing homelessness;

2. Authorize the City Manager to negotiate and execute an agreement with West Coast Care Foundation, Inc., in an amount not to exceed $250,000, for one year, with three additional one-year renewal option(s) for a total amount not to exceed $1,000,000 over a 4-year period, with future year funding contingent on Council budget approval.

Executive Summary
The City, through the Santa Monica Police Department, has maintained a close working partnership for a decade with an outreach program to administer direct intervention and outreach services to homeless persons to help them into housing, shelter facilities, medical facilities, return them to their families or other caregivers, and to help them to rebuild their lives. The West Coast Care Foundation has successfully pursued focused intervention efforts with new arrivals and those people who have been homeless in Santa Monica for relatively shorter periods of time, which is a critical period of time to prevent chronic homelessness. After seeking competitive proposals through a Request for Proposals, staff recommends entering into a new agreement with the West Coast Care Foundation for the continuation of intervention and outreach services. Given the regional crisis in homelessness, pursuing the Council’s Strategic Goal of reducing homelessness requires a sophisticated and multi-faceted approach across all departments and West Coast Care is a crucial element in augmenting the resources of our Police Department to pair enforcement with pro-active homelessness prevention.

Background

5.L.b
Packet Pg. 536 Attachment: Attachment A West Coast Care Staff Report 5.22.18 (5815 : Fifth Contract Modification with West Coast Care Foundation) 2 of 4
The Santa Monica Police Department (SMPD) participates in cooperative efforts with other City departments, government agencies, private service providers, and community-based groups to address homelessness and community concerns regarding the impact of homelessness on public safety in Santa Monica. Through itsHomeless LiaisonProgram (HLP),SMPD contributes to this collaborative process by conducting appropriate law enforcement actions, while at the same time connecting homeless individuals with local service providers that offer homeless clients a variety of housing, rehabilitation, medical, psychiatric, substance abuse and employment resources.

While this collaborative model has produced many successes through the years, overall effectiveness was limited by the fact that the HLP Team has been the City's primary source of contact with homeless individuals on the street, requiring the team to perform both enforcement and outreach functions.

The West Coast Care Foundation initially began providing services in Santa Monica in 2006 and demonstrated that social service providers could successfully break through the resistance to change behaviors associated with chronic homelessness by bringing consistent and continual outreach directly to the streets where homeless people were living. Their philosophy is that intervention delivers objective, honest, and compassionate feedback to help homeless persons better understand their situation to bring about a mindset that encourages creating strategies for success.

Using its own private funding sources, the West Coast Care Foundation concentrated its services on homeless persons living on Santa Monica's South Beach and later expanded its area of operation to Main Street, Palisades Park, Reed Park, and the Third Street Promenade.Their outreach workers conducted hundreds of face-to-face interventions with Santa Monica's homeless, ultimately attracting the attention of the HLP Team.

The HLP Team began working with the West Coast Care Foundation to assist with outreach efforts, which enabled the HLP Team to concentrate on necessary enforcement activities. Increased enforcement led to an associated increase in outreach. From October 2006 until the first quarter of 2008, the West Coast Care

5.L.b
Packet Pg. 537 Attachment: Attachment A West Coast Care Staff Report 5.22.18 (5815 : Fifth Contract Modification with West Coast Care Foundation) 3 of 4
Foundation made thousands of contacts with people living on the streets of Santa Monica. During the year and a half that West Coast Care Foundation operated under its own funding, roughly 250 chronic and newly arrived homeless people were permanently reunited with their families in different parts of the country using their own funds and the City's Project Homecoming program.

In 2008, the City issued a Request for Proposals (RFP) to local homeless service providers for outreach programs, and the West Coast Care Foundation was the only service provider that responded. The West Coast Care Foundation entered into a professional services agreement with the City and began providing service on March 18, 2008.

On June 24, 2008, Council awarded a contract to the West Coast Care Foundation. On June 22, 2010, Council modified the contract to extend the term to June 30, 2011. On July 26, 2011, Council awarded the West Coast Care Foundation a new contract for one year with two options to renew until June 30, 2014. Council awarded the West Coast Care Foundation a new contract June 24, 2014. Council modified the contract to extend the term to May 31, 2018.

Discussion
The West Coast Care Foundation provides direct intervention and outreach services and utilizes the City's "Project Homecoming Program" to assist homeless individuals return to their home of origin. The intervention includes, but is not limited to, working with the person’s previous service provider(s) and other resources both inside and outside the City of Santa Monica. These long term homeless outreach efforts focus on linking these individuals to other established service providers within the City’s continuum of care. The West Coast Care Foundation has been successful in its administration of intervention and outreach services to homeless individuals.

In fiscal year 2016-2017, West Coast Care assisted more than 674 homeless with transitional resources to get off the streets, parks and beaches of Santa Monica. 298

5.L.b
Packet Pg. 538 Attachment: Attachment A West Coast Care Staff Report 5.22.18 (5815 : Fifth Contract Modification with West Coast Care Foundation) 4 of 4
homeless were reconnected with family and/or went into permanent housing programs. 376 homeless were connected to treatment programs, services, and/or find employment.

Contractor/Consultant Selection
In February 2018, the City published a Request for Proposals (RFP) for Joint Homeless Outreach Service Provider to provide collaborative outreach, in conjunction with the Police Department, to the homeless population. The RFP was posted on the City's online bidding site, and notices were advertised in the Santa Monica Daily Press in accordance with the City Charter and Municipal Code provisions. One proposal was received and publicly opened on March 2, 2018. The proposal was evaluated based on the criteria listed in the RFP. It included experience, qualifications, work schedule, references and cost. Based on these criteria, the West Coast Care Foundation is recommended as the best qualified contractor to continue to provide homeless outreach services.

Financial Impacts & Budget Actions
The contract to be awarded to The West Coast Care Foundation is for an amount not to exceed$1,000,000. Funds of $250,000 are available in the FY 2018-19 Proposed Budget in the Police Department. The contract will be charged to account 01306.555010. Future year funding is contingent upon Council approval and budget adoption.

Prepared By: Darrick Jacob, Lieutenant
Approved Forwarded to Council

5.L.b
Packet Pg. 539 Attachment: Attachment A West Coast Care Staff Report 5.22.18 (5815 : Fifth Contract Modification with West Coast Care Foundation) City Council
Housing Authority
Parking Authority
Report
City Council Meeting: June 28, 2022
Agenda Item: 12.A
1 of 17
To: Housing Authority, Parking Authority, Mayor and City Council From: Gigi Decavalles-Hughes, Director, Finance Department, Budget Subject: Adoption of the Second Year of the FY 2021-23 Biennial Budget, Adoption of the First Year and Approval of the Second Year of the FY 2022-24 Biennial Capital Improvement Program Budget
Recommended Action
Staff recommends that the City Council, Housing Authority and Parking Authority:

1. Adopt a Resolution of the City Council of the City of Santa Monica adopting the FY 2022-23 Operating Budget and adopting the first year and approving the second year of the FY 2022-24 Biennial Capital Improvement Program Budget at Attachment A, as amended by Attachment D;

2. Adopt a Resolution of the Housing Authority of the City of Santa Monica adopting the FY 2022-23 Operating Budget and adopting the first year and approving the second year of the FY 2022-24 Biennial Capital Improvement Program Budget at Attachment B, as amended by Attachment D; and

3. Adopt a Resolution of the Parking Authority of the City of Santa Monica adopting the FY 2022-23 Operating Budget and adopting the first year and approving the second year of the FY 2022-24 Biennial Capital Improvement Program Budget at Attachment C, as amended by Attachment D.

Staff also recommends that the City Council:

4. Adopt a Resolution of the City Council of the City of Santa Monica revising the City’s master fee schedule to establish and revise certain permit and user fees and charges (Attachment E);

5. Adopt a Resolution of the City Council of the City of Santa Monica revising the City’s master fine schedule to establish and revise the administrative citation schedule of fines for certain violations of the Santa Monica Municipal Code (Attachment F);

6. Adopt a Resolution the City Council of the City of Santa Monica establishing parking rates and permit fees for all City parking facilities and resources (Attachment G);

7. Adopt a Resolution of the City of Santa Monica establishing new classifications and adopting salary rates for various listed positions (Attachment H) and approve the position and classification changes (Attachment I);

12.A
Packet Pg. 413

5.L.c
Packet Pg. 540 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) 2 of 17

8. Adopt a Resolution of the City of Santa Monica establishing the Gann appropriations limit for FY 2022-23 (Attachment J);

9. Adopt a Resolution incorporating a project funded by SB1: The Road Repair and Accountability Act (Attachment K);

10.Accept Continuum of Care Program Grant funds from the U.S. Department of Housing and Urban Development (HUD) in the amount of $4,447,586 to serve the homeless and disabled populations with housing subsidies. The funding for this grant is already included in the FY 2022-23 Proposed Budget;

11.Authorize the City Manager to accept a grant award in the amount of $24,777 from the U.S. Department of Justice (DOJ) Bureau of Justice Assistance the 2021 Bulletproof Vest Partnership (BVP) Grant to support the replacement of bulletproof vests and execute all necessary documents to accept the grant and all grant renewals. The funding for this grant is already included in the FY 2022- 23 Proposed Budget;

12.Authorize the City Manager to accept a grant award in the amount of $54,255 from the U.S. Department of Justice (DOJ) Edward Byrne Memorial Justice Assistance Grant (JAG) for implementation of the JAG 2021 Project “Overtime Operations and Equipment to Keep Neighborhoods Safe” and execute all necessary documents to accept the grant and all grant renewals;

13.Authorize the City Manager to negotiate and execute a fourth modification to Contract No. 10684 (CCS) with West Coast Care Foundation in the amount of $150,000 for homeless outreach services. This will result in a six-year amended contract not to exceed $1,150,000; and

14.Approve a new Citywide policy to provide six weeks of Paid Parental leave at 100% of the employee’s salary effective July 1, 2022.

15.Authorize the City Manager to negotiate and execute a memorandum of understanding for one year with the Santa Monica-Malibu Unified School District (SMMUSD) to provide supervised, afterschool playtime at SMMUSD’s elementary schoolyards.

Summary
As presented to City Council on May 24, 2022, the FY 2022-23 Proposed Operating Budget and the FY 2022-24 Proposed Biennial Capital Improvement Program Budget is a balanced budget. The Budget comes as the City gradually recovers after a General Fund revenue loss of over $180 million over three years due to the impacts of the COVID-19 pandemic. The City, like the entire country, is experiencing significant cost increases resulting from high inflation, market disruptions from the war in Ukraine, and supply chain issues due to the COVID-19 pandemic.

Given the current level of economic uncertainty, the FY 2022-23 Operating Budget is focused on no-cost operational adjustments to improve service delivery for the community, required budget corrections, as well as incorporating previous Council

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direction to fund the Directed Action Response Team (DaRT), formerly known as the Pier Vending Task Force, for another year. The first year (FY 2022-23) of the FY 2022- 24 Proposed Biennial Capital Improvement Program (CIP) Budget makes strategic investments in maintaining and enhancing critical City infrastructure and City facilities essential to providing services. Funding for critical infrastructure protects the City’s existing capital investment and minimizes future maintenance and replacement costs.

This report presents information and requests actions necessary to adopt the FY 2022-23 Operating Budget and adopt the first year of the FY 2022-24 Biennial CIP Budget for the City of Santa Monica, the Santa Monica Housing Authority, and the Santa Monica Parking Authority. Staff also requests that Council approve the second year of the FY 2022-24 Biennial CIP Budget. Since the City Charter requires Council to adopt a budget annually, staff will submit the second year (FY 2023-24) of the CIP Budget to Council for formal adoption, with any necessary revisions, in June 2023.

The City released its FY 2022-24 Proposed Biennial CIP Budget and presented its FY 2022-23 Proposed Operating Budget Adjustments to Council at the May 24, 2022 Budget Study Session (Attachment N). At the Budget Study Session, Council asked staff detailed questions and heard extensive public testimony. After discussion, members of Council expressed support for the Proposed Budget but hoped that staff would be able to further shift resources to support sports field restoration and youth programming.

Staff has made some minor adjustments (final changes) to the FY 2022-23 Proposed Budget presented to Council on May 24, reflecting the new parklets program being presented to Council on June 28, 2022, one-time funding to the Santa Monica Malibu Unified School District (SMMUSD) to provide a new model supervised afterschool playtime program at all seven elementary schoolyards, and the appropriation of funds for new grant awards. The overall FY 2022-23 Proposed Budget as revised is $665.3 million, net of reimbursements and transfers. This is a difference of approximately $533,000 over what was presented in the initial proposed budget on May 24. Of this

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amount, approximately $464,000 is in the General Fund and $69,000 is in the Miscellaneous Grants Fund.

The report also provides information on the City’s plan to restore sports fields, per Council’s direction at the May 24 Study Session, as well as the updated balance of available Council Discretionary Funds, reflecting the 4th of July Parade allocation made by Council on May 24 (Item 13A).

Finally, this report includes actions necessary to revise certain fees and fines; establish parking rates; set the annual Gann appropriations limit; approve the allocation of SB-1 Gas Tax funding to eligible projects; accept a grant renewal from the U.S. Department of Housing and Urban Development (HUD) for the Continuum of Care Program, to help individuals move into supportive permanent housing; accept two grant awards from the U.S. Department of Justice (DOJ) for the purchase of bulletproof vests and to fund additional overtime operations for special details, mainly targeting analysis of crime patterns, that reduce crime and keep neighborhoods safe; modify the City’s agreement with West Coast Care Foundation for homeless outreach services; and approve a new policy to provide six weeks of Paid Parental Leave.

Discussion
The Citywide FY 2022-23 Proposed Budget presented for adoption has been revised from the budget first presented to the public on May 24, 2022 to reflect final changes based on new information received. The overall FY 2022-23 Proposed Budget as revised is $665.3 million, as summarized in the following table.

FY 2022-23
Proposed
Budget
(May 24)
FY 2022-23
Final
Changes
FY 2022-23
Proposed
Budget for
Adoption
Citywide Budget (in millions)* $664.8 $0.5 $665.3
Citywide FTE Permanent Positions 1,945.0 0.5 1,945.5
Citywide FTE As-needed Positions 79.8 0.0 79.8
Total FTEs** 2,024.8 0.5 2,025.3

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*Net of reimbursements and transfers between funds.
**FY 2022-23 Proposed Budget (May 24) positions reflect corrected distribution between Permanent and As-needed.

Final changes to Proposed Budget
Expenditures
The modifications to the Proposed Budget, known as final changes, increase the expenditure budget by approximately $533,000 in FY 2022-23. These changes are no-cost adjustments, as they are offset by revenues generated from the new parklets program presented to Council on June 28, one-time funds made available from a onetime increase in the use of consumer protection reserve funds to cover consumer protection-related expenditures in the City Attorney’s Office, and revenues from new grant awards.

The changes include appropriations in the General Fund of $64,000 for the addition of a

0.5 FTE Public Works Inspector position to provide inspection services for the new parklets program and $400,000 for a payment to the SMMUSD to provide a supervised afterschool playtime program at the district’s elementary schoolyards, as well as a $69,000 appropriation in the Miscellaneous Grants Fund reflecting two grant awards, the Learn to Swim Program grant and the Edward Byrne Memorial Justice grant, which were not included in the proposed budget presented to Council on May 24.

Revenues
The final changes to the FY 2022-23 revenues include an increase of approximately $242,000 in the General Fund for the new parklets program and approximately $69,000 in the Miscellaneous Grants Fund, reflecting the grant awards described above.

Staff recommends that Council adopt the final changes to the FY 2022-23 Proposed Budget. With these changes, the budget remains balanced. The changes are listed in Attachment D.

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Personnel Changes
In addition to the Full Time Equivalent (FTE) positions presented in the initial proposed budget on May 24, an additional change is being proposed, resulting in the addition of

0.5 FTE Public Works Inspector position related to the new parklets program. This change is included in Attachment I.

Also included in Attachments H and I are required adjustments to employee classifications, compensation and position adjustments, resulting from classification and compensation studies conducted by the Human Resources Department. Any budget impact associated with these adjustments was included in the proposed budget presented to Council on May 24.

Budget Resolutions
Adopting the resolutions in Attachments A, B, and C would:
• Adopt the FY 2022-23 budget revenues at the account level, with operating expenditure appropriations for the Salaries and Wages and Supplies and Expenses major expenditure categories within a fund for each department, and capital improvement program budget within a fund;
• Authorize staff to roll over appropriations for multi-year operating grants not completed at the end of the fiscal year, including federal recovery funding, unspent donations dedicated to programs, and funds for the encumbrances of goods and services ordered and contracted for by FY 2021-22 year-end but not delivered or provided until FY 2022-23;
• Authorize staff to roll over appropriations for Council discretionary and unexpended encumbrances of the FY 2021-22 Budget for the City’s General Fund; and,
• Authorize staff to roll over appropriations for the General Fund and all other NonGeneral Fund unencumbered balances and unexpended encumbrances for the FY 2021-22 CIP budget.

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Gann Appropriations Limit
In November 1979, California voters approved Proposition 4, which amended the State Constitution to require state and local governments to adopt an annual appropriation limit. This limit is commonly known as the “Gann Limit”. Under the Gann Limit, a maximum amount is established for annual tax-funded government services. That amount is to be adjusted each year depending on changes in state population, inflation and the transfer of financial responsibility for various government activities from one level of government to another. Any significant amount of state tax revenue received above that Gann Limit is to lead to future tax rebates or tax cuts. Every June, along with budget adoption, City Council adopts a resolution establishing the Gann appropriations limit for the City of Santa Monica.

The California Department of Finance is mandated to provide the requisite price and population change data for local jurisdictions to calculate their appropriations limit. The City may increase its limit annually in two ways: 1) by the percentage change from the preceding year in county or city population and 2) the percentage change in State per capita personal income or the change in non-residential new construction valuation.

The proposed Gann appropriations limit for FY 2022-23 is calculated as follows:

FY 2021-22 (current year) Gann Limit $ 2,535,966,926
Multiplied by Percentage Change in Per Capita Personal Income 1.0755 Multiplied by County of Los Angeles Population Growth 0.9929 Proposed FY 2022-23 Gann Limit $ 2,708,067,659
Appropriations Subject to Gann Limit 295,049,745
Net Under / (Over) Limit $ 2,413,017,914
Appropriations controlled by the Gann Appropriations Limit, primarily in the General Fund, are $2,413,017,914 below the limit. Examples of tax revenues governed by the Gann Appropriations Limit are: property taxes, sales tax, transaction and use tax, transient occupancy tax, utility tax, parking facility tax, and the business license tax.

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These revenues subject to the limit are reduced by any refunds, certain benefits payments, qualified capital projects, and court or federal mandates.

A resolution to establish the City’s FY 2022-23 Gann Appropriations Limit is included in Attachment J.

Fees/Fines/Rates
Master fee, fine, and parking rate resolutions are annually presented to Council as part of the budget adoption process.

The master fee resolution (Attachment E) contains user fees and rates charged by the City. Per previous Council actions, most City user fees will increase administratively by

3.1% on July 1, 2022, reflecting the FY 2022-23 increase in total City compensation (which includes salary, healthcare, retirement, and workers’ compensation costs) projected at the time of preparation of the Proposed FY 2022-23 Budget. Also included in the resolution are new fees and modifications to existing fees, as presented to Council during the May 24, 2022 budget study session, including a new parklet license fee, Fire Department fee changes reflecting the results of a departmental cost of services study, and revisions to certain Cemetery fees. Lastly, the resolution includes increases to the existing local taxi rates, which have been unchanged since 2011. A comparison of the existing and proposed local taxi rates to peer cities is detailed in Attachment Q.

Most of the fines included in the Master Fine resolution (Attachment F) have remained unchanged from the previous fiscal year with the following exceptions:
• The Fire Department annually revises certain fines to remain consistent with the California Fire Code. In addition, a new fine in the amount of $500 is proposed to deter the public from using or possessing combustible fuels on the Pier because of the risk they pose for the safety of the public and as prohibited by Chapter

3.36 of the Municipal Code.
• The Code Enforcement Division is recommending an increase to an existing fine from $75 to $250 for failure to comply with the administrative regulations for the

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Outdoors Pilot Program. The increase will provide a more accurate cost of the amount of staff time that is required to investigate complaints. The increase in the fine is permitted per Chapter 6.40 of the Municipal Code.

Finally, a comprehensive parking rates resolution (Attachment G) states all of the parking fees and rates and provides for Council to affirmatively approve them. All transient and monthly rates for on-street and off-street parking at City owned facilities are unchanged from their current levels. The resolution also provides for preferential parking permits to increase by 3.1%, reflecting the FY 2022-23 increase in total City compensation (which includes salary, healthcare, retirement, and workers’ compensation costs) projected at the time of preparation of the Proposed FY 2022-23 Budget, as well as minor adjustments to address operational needs and administrative language clean up items.

SB-1 Gas Tax Revenues
In April 2017, SB 1, formally known as the Road Repair and Accountability Act (RMRA) of 2017, was signed into law. SB1 establishes the Road Maintenance and Rehabilitation Program (RMRP) to address deferred maintenance on the state highway and local street and road systems. Current fund estimates provided by the League of California Cities indicate that the City of Santa Monica will be eligible to receive approximately $2.1 million in SB1 funding in FY 2022-23, in addition to the City’s existing annual gas tax revenues of approximately $2.7 Million. Staff recommends approving the attached resolution (Attachment K) identifying the use of FY 2022-23 SB1 estimated allocation of $2.1 million for the Annual Paving and Sidewalk Repair Program capital improvement project, which was already included in the FY 2022-24 Proposed CIP Budget that was presented to Council on May 24.

Acceptance of Grant Awards that Require Council Approval Acceptance of Federal Continuum of Care (CoC) Renewal Grants The Continuum of Care (CoC) Program is a federally-funded competitive grant program that provides a housing subsidy (supportive housing) to homeless, disabled households.

The U.S. Department of Housing and Urban Development (HUD) awarded a Continuum

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of Care (CoC) grant for FY 2022-23 in the amount of $4,447,586. Staff is requesting authorization to accept the grant funds from HUD to support the City’s Continuum of Care Program, which assists sheltered and unsheltered homeless people by providing the housing and/or services needed to help individuals move into supportive permanent housing, with the goal of long-term stability. The funding for this grant is in the Housing Authority Fund and was already included in the FY 2022-23 Proposed Budget that was presented to Council on May 24.
2021 Bulletproof Vest Partnership (BVP) Grant
The US Department of Justice, Bureau of Justice Assistance awarded the Santa Monica Police Department a two-year grant as part of the 2021 BVP grant program. This grant would reimburse SMPD for 50 percent of the cost of approximately 70 replacement bulletproof vests purchased under the program. Bulletproof vests are an important tool for keeping officers safe in the field. Bulletproof vests are on a five-year replacement cycle because of the degradation of the Kevlar from repetitive use. These funds will support the purchase of vests through 2023. The funding for this grant was already included in the FY 2022-23 Proposed Budget presented to Council on May 24.

Justice Assistance Grant (JAG) 2021
The JAG program is a formula grant that provides funding to support a range of program areas including law enforcement. Santa Monica has been an annual recipient of varying amounts of Justice Department grant funds for the past eleven years. The JAG 2021 amount is $54,255 and SMPD plans to leverage these funds mainly on additional overtime operations for special details, mainly targeting analysis of crime patterns, that reduce crime and keep neighborhoods safe, as well as the purchase of tasers for the department’s custody officers. Without the JAG funds, the opportunity to respond to unanticipated neighborhood crime and public safety concerns is reduced.

The appropriation of funds for this grant is included with final changes as detailed in Attachment D.

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Contract Modification
West Coast Care Foundation Contract
As part of the City’s response to homelessness, the City entered into a five-year agreement with West Coast Care Foundation in 2018 for homeless outreach services.

This agreement is set to expire on June 30, 2022. Due to the ongoing discussions on how to best address homelessness, staff recommends an extension of the agreement on a month-to-month basis, for a period not to exceed one-year. The extension allows for continued discussion and direction from City Council on the City’s overall direction on homelessness, assessment of the findings from the Moss Adams audit of homeless service delivery, an assessment of the collaboration with the Community Response Unit (CRU) and the Mental Health Therapeutic Van, and alignment of the request for homeless outreach services with the Human Services Grant Program Request for Proposals (RFP), which is scheduled for release in Fall 2022, with the next grant cycle beginning in FY 2023-24. The one-year extension is in the amount of $150,000, resulting in a six-year amended contract in an amount not to exceed $1,150,000. The modification would be funded from the Fire Department’s FY 2022-23 budget.

Paid Parental Leave
On February 8, 2022, the City Council requested that the City Manager provide to the City Council as part of the FY 2022-23 exception-based budget, information related to implementation of a paid parental leave policy for City staff that could take effect in FY 2022-23.

Following that meeting, staff met with the City Manager to discuss options and review current benefits. The City believes that this should be a top priority for the workforce and that the absence of such a policy is negatively impacting recruitment, retention, and employee morale.

Based on this feedback, the City Manager directed Human Resources staff to consult with other agencies and conduct a thorough search and review benchmark studies to evaluate parental leave options. Through these efforts, staff found that implementing this type of benefit in Santa Monica would be a positive factor in recruitment and

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retention in a tight labor market. The City’s efforts are aligned with growing efforts internally for diversity, equity and inclusion initiatives in addition to statewide and nationally for gender equity and family- supportive work cultures.

Staff recommends approval of a new Citywide policy to provide six weeks of Paid Parental Leave (PPL) at 100% of the employee’s salary effective July 1, 2022, for the birth, adoption, or foster placement of a child, regardless of the gender, marital status, or sexual orientation of the parent. PPL may be taken at any time during the twelvemonth period immediately following the birth, adoption, or placement of a child with the employee. An employee must have been with the City for 12 months to become eligible for the benefit.

The proposed policy can be supplemented with additional leaves as accrued by the employee and is competitive with similar benefits currently provided by other local government employers. Current federal and state laws provide job protection and the continuation of benefits for new parents to take up to 12 weeks for the birth, adoption, or foster placement of a child. Although these laws provide job protections and continued benefits, there is no requirement to provide pay for employees during their leave. This new policy supplements these state and federal leave entitlements with pay.

Potential Financial Impacts
Based on a review of recent leave certifications taken for the birth of a child and/or bonding and new child dependent benefits enrollments, it is anticipated that approximately 36 parental leaves may be taken on an annual basis.

The salaries and benefits for employees who take family leave are budgeted as part of an employee’s regular annual salary and work hours. The City may incur additional costs, not currently budgeted, if the leave results in the department being required to use overtime or hire a temporary employee to fill in for the employee on leave. These additional costs may be covered through vacancy or other savings. Staff will monitor the costs of this benefit and return in the future with any required budget adjustments.

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Supervised Afterschool Playtime
Prior to the pandemic, the City’s CREST program offered supervised, afterschool playtime at Santa Monica’s public elementary schoolyards. Many families relied on the program to ensure that their children were supervised until they could pick them up from school. During the pandemic budget restructuring of 2020, funding associated with the City’s supervised, afterschool playtime programming was eliminated. As schools reopened in 2021, families asked the City and SMMUSD to revive the previous program or create a new program to provide supervised playtime for their children. For Academic Year 2021-22, SMMUSD was able to find one-time funding to support a new model of supervised, afterschool playtime for one year. Unfortunately, SMMUSD was unable to find qualified staff to implement it. With Academic Year 2022-2023 on the horizon, families have again requested that supervised, afterschool playtime be provided at elementary schools.

Given SMMUSD’s challenges in hiring staff to provide such a program, SMMUSD has been in discussions with a local, non-profit youth organization to provide supervised, afterschool playtime at the elementary schools. Under the proposed program, afterschool supervision would be provided at all seven elementary schoolyards from school dismissal until 4:30 pm. Families would enroll in the program, reserve places for their children, and pay a modest fee, currently estimated at approximately $40 per month, in order to provide accountability to help ensure that staffing and attendance correlate. However, the proposed fee would cover only a portion of the costs to operate the program. As a result, staff recommends that $400,000 of one-time funds be allocated to SMMUSD to fill the gap associated with implementing SMMUSD’s new model of supervised, afterschool playtime for one year. This program would be funded using one-time funds made available from a one-time increased use of consumer protection reserve funds to cover consumer protection-related expenditures in the City Attorney’s Office. In order to continue to offer gap funding for future academic years, new revenue will be necessary.

Restoration of Sports Fields

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Staff has identified one-time savings within Public Works’ budget that can adequately fund the restoration of sports fields for FY 2022-23. The funding of approximately $145,000 will provide Public Landscape staff with the capacity to perform full field restorations and maintenance work throughout the year. These activities include:
• Turf aeration
• Reseeding
• Addressing soil compaction and leveling
• Infield clay replacement and conditioning
• Fertilization
For FY 2022-23, field restorations would allow for the removal of the fencing at Clover Park’s main field in the spring of 2023 (field restorations occur in the winter when organized sports are off-season), and would also include full field restoration of Memorial Park’s main field, Clover Park’s extension field and the Los Amigos Park’s field. Additionally, these funds will allow for an increased level of service throughout the year for all sports fields, preserving their condition and high level of playability. New revenue will be necessary to continue to fund this service in future budget cycles.

Hybrid Public Meetings
At the May 24th City Council meeting, staff presented options for implementing hybrid public meetings with a call-in option. Based on the discussion, staff came back at the June 21st meeting with a proposal to start hybrid meetings at the first regular meeting in September. However, due to limited resources, staff will not be able to adequately support hybrid meetings at this time. Staff will revisit this issue as part of the mid-year budget review in February 2023 and consider options to fund the necessary facility upgrades and staffing needs to fulfill the request for hybrid meetings.

Council Discretionary Funds Updated Balance
As discussed at the May 24, 2022 Budget Study Session, Council allocates discretionary funds to assist the community in special projects or support important but otherwise unfunded priorities. Projects and programs supported by Council

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discretionary funds for the past three years, as well as funds allocated this fiscal year (FY 2021-22), including the 4th of July Parade allocation made by Council on May 24 (Item 13A) are detailed in Attachment P.

The balance of unprogrammed FY 2021-22 discretionary funds, which will be rolled over to FY 2022-23 is $67,959. For FY 2022-23, Council will be allocated $122,696 in discretionary funds. In total, Council has access to $190,655 in discretionary funds for FY 2022-23, which can be programmed at Council’s direction at any time. At the May 24 Budget Study Session, certain Councilmembers proposed that allocations be made as follows:
• Los Amigos Park Scoreboard - $5,000
• Santa Monica High School Bilingual Program Graduation - $3,000 • Westside Coalition for Martin Luther King Jr. Celebration - $10,000 In order for the allocations to be made, Council action on these and any other allocations is necessary as part of budget adoption.

Past Council Actions
Meeting Date Description
06/22/21
(Attachment L)
Adoption of the First Year and Approval of the Second Year of the FY 2021-23 Biennial Budget, Adoption of the Second Year of the FY 2021-22 Biennial Capital Improvement Program Budget 02/08/22
(Attachment M)
Adoption of the FY 2021-22 midyear revenue and expenditure budget adjustments and approval of the corresponding
adjustments to the FY 2022-23 budget plan
05/24/22
(Attachment N)
Budget study session to review the Proposed FY 2022-23 Budget Financial Impacts and Budget Actions
The FY 2022-23 Citywide Budget as revised, including operating and capital budgets, is $665.3 million, net of reimbursements and transfers, as described below:
• Operating Budget:

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o FY 2022-23: Citywide operating budget is $576.9 million, net of reimbursements and transfers.
▪ General Fund: $379.9 million, net of reimbursement and transfers ▪ All Other Funds: $197.0 million, net of reimbursement and transfers o FTEs: Citywide total 1,945.5 permanent FTEs and 79.8 as-needed FTEs. ▪ General Fund: 1,217.8 FTEs permanent positions and 68.3 asneeded FTE positions. ▪ All Other Funds: 727.7 FTE permanent positions and 11.5 asneeded FTE positions. • Capital Improvement Program (CIP) Budget:
o FY 2022-23 Proposed CIP Budget is approximately $88.4 million ($13.8 million in the General Fund), net of reimbursements and transfers. o FY 2023-24 Proposed CIP Budget is approximately $96.1 million ($13.1 million in the General Fund), net of reimbursements and transfers. • Revenues: Citywide total budget of $749.6 million.
o General Fund: $403.4 million
o All Other Funds: $346.2 million
Adoption of the Proposed Budget as amended by Attachment D would formally adopt the FY 2022-23 Operating and CIP budget and approve the second year of the City’s FY 2022-24 Capital Improvement Program Budget.

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Prepared By: Oscar Santiago, Budget Manager
Approved Forwarded to Council
Attachments:

A. Budget Resolution (City Council)
B. Budget Resolution (Housing Authority)
C. Budget Resolution (Parking Authority)
D. Final Changes Budget Adjustments FY 2022-23
E. Master Fees Resolution
F. Master Fines Resolution
G. Parking Rates Resolution
H. Salary Resolution
I. Position and Classification Changes
J. Gann Appropriations Limit Resolution
K. SB1 Road Repair and Accountability Act Resolution FY 2022-23 L. June 22, 2021 Staff Report (Adoption of FY 2021-23 Biennial Budget and FY 2021-22 Capital Improvement Program Budget) - Web Link
M. February 8, 2022 Staff Report (Financial Status Update, FY 2021-22 Midyear Budget and Adoption of Resolutions) - Web Link
N. May 24, 2022 Staff Report (Financial Status Update, FY 2022-23 Proposed Budget, and FY 2022-24 Biennial Capital Improvement Program Budget) - Web Link
O. West Coast Care Agreement and Modifications
P. Council Discretionary Funds
Q. Taxi Rates
R. Public Comment
S. Written Comments
T. PowerPoint Presentation

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ATTACHMENT A
1 City Council Meeting: June 28, 2022 Santa Monica, California RESOLUTION NO. (CCS)
(CITY COUNCIL SERIES)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA ADOPTING ITS BUDGET FOR THE FISCAL YEAR 2022-23 AND APPROVING ITS CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2023-24

WHEREAS, the proposed Operating Budget for the Fiscal Year 2022-23, and the proposed Biennial Capital Improvement Program Budget for Fiscal Years 2022-23 and 2023-24 were submitted to the City Council of the City of Santa Monica (the “City Council”) not less than thirty-five (35) days prior to July 1, 2022; and WHEREAS, the City Council held a public hearing on said Budget after a notice of the budget hearing was published not less than ten (10) days prior thereto; and WHEREAS, after the public hearing, the City Council considered further its proposed Budget; and
WHEREAS, on May 5, 2020, in light of the ongoing COVID-19 pandemic, and in accordance with the City’s fiscal policies, the City Council authorized suspending the FY 2020-21 and FY 2021-22 pension fund paydown payments and extending the pension fund paydown from a 13-year to a 15-year schedule.

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ATTACHMENT A
2 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA RESOLVES AS FOLLOWS:

SECTION 1. The Fiscal Year (FY) 2022-23 Operating Budget, as submitted by the City Manager and revised by the City Council, included as the document entitled “City of Santa Monica FY 2022-23 Proposed Budget” (the “FY 2022-23 Budget”), as amended by Attachment D to the accompanying staff report, is hereby adopted. The FY 2022-23 Capital Improvement Program Budget, as submitted by the City Manager and revised by the City Council, included in the document entitled “FY 2022-24 Capital Improvement Program Proposed Biennial Budget” (the “FY 2022-24 CIP Budget”), as amended by Attachment D, is hereby adopted. The FY 2023-24 Capital Improvement Program Budget, as submitted by the City Manager and revised by the City Council, included in the FY 2022-24 CIP Budget, as amended by Attachment D, is hereby approved.

In adopting the FY 2022-23 Operating Budget and FY 2022-23 Capital Improvement Program Budget, the City Council intends to, and by this Section does, adopt and approve the total operating appropriation for each departmental and non-departmental operating budget, consisting of Salaries and Wages, Supplies and Expenses major expenditure categories, each project of the Capital Improvement Program Budget, and the revenue detail. The City Manager is authorized to allot by Department and fund as appropriated. A list of the changes to the proposed Operating Budget for FY 2022-23, and proposed Biennial Capital Improvement Program Budget for FY 2022-23 and FY 2023-24 are attached to the staff report as Attachment D.

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Packet Pg. 431 Attachment: Budget Resolution (City Council) [Revision 1] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24

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Packet Pg. 558 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation)

ATTACHMENT A
3 SECTION 2. In adopting the FY 2022-23 Operating Budget, the City Council hereby re-appropriates the General Fund and all other Non-General Fund unexpended encumbrances of the FY 2021-22 Budget. In adopting the FY 2022-23 Capital Improvement Program Budget, the City Council hereby re-appropriates the General Fund and all other Non-General Fund unencumbered balances and unexpended encumbrances of the FY 2021-22 Capital Improvement Program Budget.

SECTION 3. In adopting the FY 2022-23 Budget, the City Council hereby re-appropriates year-end remaining funds for multi-year operating grants and donations dedicated to programs, including federal recovery funding, and funds for the encumbrances of goods and services ordered in FY 2021-22 but not received or provided until FY 2022-23 for the City’s General Fund and proprietary funds (enterprise and internal service).

SECTION 4. In adopting the FY 2022-23 Budget, the City Council hereby re-appropriates strategic goal, Council discretionary and expenditure control unencumbered balances and unexpended encumbrances of the FY 2021-22 Budget for the City’s General Fund.

SECTION 5. In adopting the FY 2022-23 Budget, the City Council reaffirms the Operating Budget Policies set forth in the City’s fiscal policies included in the FY 2021-23 Budget document.

SECTION 6. The budgets of the Housing Authority and the Parking Authority have been reviewed by the City Council and are hereby approved and adopted.

12.A.a
Packet Pg. 432 Attachment: Budget Resolution (City Council) [Revision 1] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24

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Packet Pg. 559 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation)

ATTACHMENT A
4 SECTION 7. A copy of the Los Angeles County Third Supervisorial District Consolidated Oversight Board resolution approving the Successor Agency’s Administrative Budget for FY 2022-23, as adopted in January 2022, is attached hereto as Exhibit 1.

SECTION 8. A certified copy of the FY 2022-23 Budget and amendments shall be filed with the Director of Finance and with the City Clerk, and certified copies of the FY 2022-23 Budget shall be reproduced and made available for use as directed by Santa Monica City Charter section 1505.

SECTION 9. The City Clerk shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect.

APPROVED AS TO FORM:
_______________________
DOUGLAS T. SLOAN
City Attorney
Exhibit 1 Successor Agency Budget for Fiscal Year 2022-23

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Packet Pg. 433 Attachment: Budget Resolution (City Council) [Revision 1] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24

5.L.c
Packet Pg. 560 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) RESOLUTION NO. 53

RESOLUTION OF THE LOS ANGELES COUNTY THIRD SUPERVISORIAL DISTRICT

CONSOLIDATED OVERSIGHT BOARD APPROVING AND ADOPTING THE

ADMINISTRATIVE BUDGET FOR THE SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY TO THE CITY OF SANTA MONICA FOR THE PERIOD JULY 1, 2022 THROUGH JUNE 30, 2023
WHEREAS, pursuant to ABx 1 26, enacted on June 28, 2011, and as subsequently amended by AB 1484, SB 341, and SB 107 ("Dissolution Act"), the Redevelopment Agency to the City of Santa Monica was dissolved as of February 1, 2012, and the City of Santa Monica elected to serve as the Successor Agency to the former Redevelopment Agency to the City of Santa Monica (“Successor Agency”); and
WHEREAS, pursuant to Health and Safety Code Section 34179 (q), commencing on and after July 1, 2018, the County of Los Angeles, where more than 40 oversight boards were created by the Dissolution Act, shall have five consolidated oversight boards each encompassing the five supervisorial districts; and
WHEREAS, the Third Supervisorial District Consolidated Oversight Board ("Third District Consolidated Oversight Board") has jurisdiction over the Successor Agency of the Former Redevelopment Agency to the City of Santa Monica; and
WHEREAS, the Third District Consolidated Oversight Board held a regular meeting on January 11, 2022; and
WHEREAS, Section 34177(j) of the Health and Safety Code, provides that the Successor Agency shall prepare an administrative budget (“Administrative Budget”) and submit it to the Oversight Board of the Successor Agency for its approval; and
WHEREAS, the Administrative Budget shall include the following:

ATTACHMENT A
EXHIBIT 1

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Packet Pg. 434 Attachment: Budget Resolution (City Council) [Revision 1] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24

5.L.c
Packet Pg. 561 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) (1) Estimated amounts for successor agency administrative costs for the upcoming annual fiscal period;
(2) Proposed sources of payment for the costs identified in subparagraph (1); (3) Proposals for arrangements for administrative and operations services provided by a city, county, city and county, or other entity; and
WHEREAS, on February 2, 2012, the Successor Agency approved a Reimbursement Agreement by and between the City of Santa Monica and Successor Agency, Contract No. 9549 (CCS/RAS/SA), in accordance with Section 34171(d)(1)(F) of the California Health and Safety Code; and
WHEREAS, Section 34177(k) of the California Health and Safety Code requires the Successor Agency to provide administrative cost estimates, from its approved Administrative Budget that are to be paid from property tax revenues deposited in the Redevelopment Property Tax Trust Fund, to the Los Angeles County Auditor-Controller for each six-month fiscal period; and WHEREAS, under Title 14 of the California Code of Regulations, Section 15061(b)(3), the approval of the Administrative Budget is exempt from the requirements of the California Environmental Quality Act (“CEQA”), in that it is not a project as the adoption of the Administrative Budget will not have the potential of causing a significant environmental effect and it can be seen with certainty that there is no possibility that the adoption of the Administrative Budget will have any significant effect on the environment; and
WHEREAS, the Third District Consolidated Oversight Board has reviewed and duly considered the Administrative Budget for the period July 2022 – June 2023, inclusive, attached as Exhibit 1, and other written evidence presented at the meeting.

ATTACHMENT A
EXHIBIT 1

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Packet Pg. 435 Attachment: Budget Resolution (City Council) [Revision 1] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24

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Packet Pg. 562 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation)

NOW THEREFORE, THE LOS ANGELES COUNTY THIRD SUPERVISORIAL DISTRICT CONSOLIDATED OVERSIGHT BOARD DOES HEREBY RESOLVE AND FIND AS FOLLOWS:

SECTION 1. The Third District Consolidated Oversight Board hereby finds and determines that the foregoing recitals are true and correct.

SECTION 2. The Third District Consolidated Oversight Board hereby approves and adopts the Administrative Budget for the period July 2022 – June 2023, inclusive, attached hereto as Exhibit

1. SECTION 3. The Third District Consolidated Oversight Board authorizes the Successor Agency to:
(1) Provide an administrative cost estimate to the County Auditor-Controller for the period July 2022 – June 2023, inclusive, based upon the approved Administrative Budget; and
(2) Submit the Administrative Budget to the Department of Finance; and (3) Take such other actions and execute such other documents as are appropriate to effectuate the intent of this Resolution and to implement the Administrative Budget on behalf of the Successor Agency.

ATTACHMENT A
EXHIBIT 1

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Packet Pg. 436 Attachment: Budget Resolution (City Council) [Revision 1] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24

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Packet Pg. 563 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation)

ATTACHMENT A
EXHIBIT 1

12.A.a
Packet Pg. 437 Attachment: Budget Resolution (City Council) [Revision 1] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP Budget)

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Packet Pg. 564 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit 1
Successor Agency Administrative Budget
Department/Responsibilities Budget
Community
Development
Oversees Successor Agency, prepares ROPS, PPA and acts as liaison to the Consolidated Oversight Board, Department of Finance, and County Auditor‐Controller. Works with Finance to facilitate payments of enforceable obligations and maintain records of Successor Agency.
$   80,000
Finance Department Processes Successor Agency payments for enforceable obligations, records accounting, oversees financial audit.
$   60,000
City Attorney's Office Legal review of all Successor Agency actions, staff reports, resolutions, and reporting obligations. Attends Successor Agency and Oversight Board meetings.
$   7,000
Records and Elections
Services Department
Facilitates Successor Agency meetings, agendas, and minutes. $   6,000 Staffing Budget $   153,000
Supplies and Expenses
Financial Consulting Services $   8,000
Audit Services $   9,000
Insurance $   9,000
Computer Equipment/Software $   5,000
Office Supplies $   2,000
Supplies and Expenses Budget $   33,000
Total Budget $   186,000

ATTACHMENT A
EXHIBIT 1

12.A.a
Packet Pg. 438 Attachment: Budget Resolution (City Council) [Revision 1] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24

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Packet Pg. 565 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation)

ATTACHMENT B
1 City Council Meeting: June 28, 2022 Santa Monica, California RESOLUTION NO. _____ (HAS)
(HOUSING AUTHORITY SERIES)

A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA MONICA ADOPTING ITS BUDGET FOR THE FISCAL YEAR 2022-23 AND APPROVING ITS CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2023-24 WHEREAS, the proposed Operating Budget for the Fiscal Year 2022-23, and the proposed Biennial Capital Improvement Program Budget for Fiscal Years 2022-23 and 2023-24 were submitted to the Housing Authority of the City of Santa Monica (the “Housing Authority”) not less than thirty-five (35) days prior to July 1, 2022; and WHEREAS, the Housing Authority held a public hearing on said Budget after a notice of said budget hearing was published not less than ten (10) days prior thereto; and WHEREAS, after said public hearing, the Housing Authority considered further its proposed Budget; and
WHEREAS, on May 5, 2020, in light of the ongoing COVID-19 pandemic, and in accordance with the City’s fiscal policies, the Housing Authority authorized suspending the FY 2020-21 and FY 2021-22 pension fund paydown payments and extending the pension fund paydown from a 13-year to a 15-year schedule.

NOW THEREFORE, THE HOUSING AUTHORITY OF THE CITY OF SANTA MONICA RESOLVES AS FOLLOWS:

12.A.b
Packet Pg. 439 Attachment: Budget Resolution (Housing Authority) [Revision 1] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of

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Packet Pg. 566 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation)

ATTACHMENT B
2 SECTION 1. The Fiscal Year (FY) 2022-23 Operating Budget, as submitted by the Executive Director and revised by the Housing Authority, included as the document entitled “City of Santa Monica FY 2022-23 Proposed Budget” (the “FY 2022-23 Budget”), as amended by Attachment D to the accompanying staff report, is hereby adopted. The FY 2022-23 Capital Improvement Program Budget, as submitted by the Executive Director and revised by the Housing Authority, included in the document entitled “FY 2022-24 Capital Improvement Program Proposed Biennial Budget” (the “FY 2022-24 CIP Budget”), as amended by Attachment D, is hereby adopted. The FY 2023-24 Capital Improvement Budget, as submitted by the Executive Director and revised by the Housing Authority, included in the FY 2022-24 CIP Budget, as amended by Attachment D, is hereby approved.

In adopting the FY 2022-23 Operating Budget and FY 2022-23 Capital Improvement Program Budget, the Housing Authority intends to, and by this Section does, adopt and approve the total operating appropriation for each departmental and nondepartmental operating budget, consisting of Salaries and Wages, Supplies and Expenses major expenditure categories, each project of the Capital Improvement Program Budget, and the revenue detail. The Executive Director is authorized to allot by Department and fund as appropriated. A list of the changes to the proposed Operating Budget for FY 2022-23, and proposed Biennial Capital Improvement Program Budget for FY 2022-24 are attached to the staff report as Attachment D.

SECTION 2. A certified copy of the FY 2022-23 Budget and amendments shall be filed with the Director of Finance and with the Secretary, and certified copies of the

12.A.b
Packet Pg. 440 Attachment: Budget Resolution (Housing Authority) [Revision 1] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of

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Packet Pg. 567 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation)

ATTACHMENT B
3 FY 2022-23 Budget shall be reproduced and made available for use as directed by Santa Monica City Charter section 1505.

SECTION 3. In adopting the FY 2022-23 Budget, the Housing Authority re-appropriates the General Fund and all other Non-General Fund unexpended encumbrances of the FY 2021-22 Budget.

SECTION 4. In adopting the FY 2022-23 Budget, the Housing Authority hereby reaffirms Operating Budget Policies set forth in the City’s fiscal policies included in the FY 2021-23 Budget.

SECTION 5. The Secretary shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect.

APPROVED AS TO FORM:
_______________________
DOUGLAS T. SLOAN
General Counsel to Housing Authority

12.A.b
Packet Pg. 441 Attachment: Budget Resolution (Housing Authority) [Revision 1] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of

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Packet Pg. 568 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation)

ATTACHMENT C
1 City Council Meeting: June 28, 2022 Santa Monica, California RESOLUTION NO. _____ (PAS)
(PARKING AUTHORITY SERIES)

A RESOLUTION OF THE PARKING AUTHORITY OF THE CITY OF SANTA MONICA ADOPTING ITS BUDGET FOR THE FISCAL YEAR 2022-23 AND APPROVING ITS CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2023-24 WHEREAS, the proposed Operating Budget for the Fiscal Year 2022-23, and the proposed Biennial Capital Improvement Program Budget for Fiscal Years 2022-23 and 2023-24 were submitted to the Parking Authority of the City of Santa Monica (the “Parking Authority”) not less than thirty-five (35) days prior to July 1, 2022; and WHEREAS, the Parking Authority held a public hearing on said Budget after a notice of said Budget hearing was published not less than ten (10) days prior thereto; and WHEREAS, after said public hearing, the Parking Authority considered further its proposed budget.

WHEREAS, on May 5, 2020, in light of the ongoing COVID-19 pandemic, and in accordance with the City’s fiscal policies, the Parking Authority authorized suspending the FY 2020-21 and FY 2021-22 pension fund paydown payments and extending the pension fund paydown from a 13-year to a 15-year schedule

NOW THEREFORE, THE PARKING AUTHORITY OF THE CITY OF SANTA MONICA RESOLVES AS FOLLOWS:

12.A.c
Packet Pg. 442 Attachment: Budget Resolution (Parking Authority) [Revision 1] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of

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Packet Pg. 569 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation)

ATTACHMENT C
2 SECTION 1. The Fiscal Year (FY) 2022-23 Operating Budget, as submitted by the Executive Director and revised by the Parking Authority, included as the document entitled “City of Santa Monica FY 2022-23 Proposed Budget” (the “FY 2022-23 Budget”), as amended by Attachment D to the accompanying staff report, is hereby adopted. The FY 2022-23 Capital Improvement Program Budget, as submitted by the Executive Director and revised by the Parking Authority, included in the document entitled “FY 2022- 24 Capital Improvement Program Proposed Biennial Budget” (“FY 2022-24 CIP Budget”), as amended by Attachment D, is hereby adopted. The FY 2023-24 Capital Improvement Program Budget, as submitted by the Executive Director and revised by the Housing Authority, included in the FY 2022-24 CIP Budget, as amended by Attachment D, is hereby approved.

In adopting the FY 2022-23 Operating Budget and FY 2022-23 Capital Improvement Program Budget, the Parking Authority intends to, and by this Section does, adopt and approve the total operating appropriation for each departmental and nondepartmental operating budget, consisting of Salaries and Wages, Supplies and Expenses major expenditure categories, each project of the Capital Improvement Program Budget, and the revenue detail. The Executive Director is authorized to allot by Department and fund as appropriated. A list of the changes to the proposed Operating Budget for FY 2022-23, and proposed Biennial Capital Improvement Program Budget for FY 2022-24 are attached to the staff report as Attachment D.

SECTION 2. A certified copy of the FY 2022-23 Budget and amendments shall be filed with the Director of Finance and with the Secretary, and certified copies of the

12.A.c
Packet Pg. 443 Attachment: Budget Resolution (Parking Authority) [Revision 1] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of

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Packet Pg. 570 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation)

ATTACHMENT C
3 FY 2022-23 Budget shall be reproduced and made available for use as directed by Santa Monica City Charter section 1505.

SECTION 3. In adopting the FY 2022-23 Budget, the Parking Authority re-appropriates the General Fund and all other Non-General Fund unexpended encumbrances of the FY 2021-22 Budget.

SECTION 4. In adopting the FY 2022-23 Budget, the Parking Authority hereby reaffirms the Operating Budget Policies set forth in the City’s fiscal policies included in the FY 2021-23 Budget.

SECTION 5. The Secretary shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect.

APPROVED AS TO FORM:
_______________________
DOUGLAS T. SLOAN
General Counsel to the Parking Authority

12.A.c
Packet Pg. 444 Attachment: Budget Resolution (Parking Authority) [Revision 1] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of

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Packet Pg. 571 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation)

ATTACHMENT D
Fund/Department
Change
ID #
Description
FY 2022-23
Increase /
(Decrease)
GENERAL FUND (01)

COMMUNITY

DEVELOPMENT
A Adjustment reflects revenue generated from the new parklets program adopted by Council on June 14. The revenue will offset the cost of adding

0.5 FTE Public Works Inspector to provide inspection services for the program. $ 232,000
TOTAL COMMUNITY DEVELOPMENT REVENUE ADJUSTMENTS $ 232,000 PUBLIC WORKS A Adjustment reflects revenue generated from the new parklets program adopted by Council on June 14. The revenue will offset the cost of adding

0.5 FTE Public Works Inspector to provide inspection services for the program. $ 9,600
TOTAL PUBLIC WORKS REVENUE ADJUSTMENTS $ 9,600
$ 241,600
MISCELLANEOUS GRANTS FUND (20)
COMMUNITY SERVICES B Adjustment reflects grant revenue from the LA84 Foundation, a nonprofit institution created by the Los Angeles Olympic Organizing Committee to manage Southern California's endowment from the 1984 Olympic Games, to expand the Learn to Swim Program. $ 14,765
POLICE C Adjustment reflects grant revenue from the U.S. Department of Justice Edward Byrne Memorial Justice Assistance Grant (JAG) for implementation of the JAG 2021 Project "Overtime Operations and Equipment to Keep Neighborhoods Safe". $ 54,255
$ 69,020
TOTAL NON-GENERAL FUND REVENUE ADJUSTMENTS $ 69,020
GRAND TOTAL - ALL FUND REVENUE ADJUSTMENTS $ 310,620

EXPENDITURE BUDGET ADJUSTMENTS
GENERAL FUND (01)
PUBLIC WORKS A Adjustment reflects the addition of 0.5 FTE Public Works Inspector position to provide inspection services for the new parklets program adopted by Council on June 14. The costs will be offset by revenues from the program. $ 63,985 TOTAL PUBLIC WORKS EXPENDITURE ADJUSTMENTS $ 63,985
NON-DEPARTMENTAL D Adjustment reflects funding for a memorandum of understanding with the Santa Monica-Malibu Unified School District (SMMUSD) to provide supervised afterschool playtime at SMMUSD’s elementary schoolyards for one year. This program will be funded using one-time funds made available from a one-time increase of consumer protection reserve funds to cover consumer protection-related expenditures in the City Attorney’s Office. $ 400,000 TOTAL NON-DEPARTMENTAL EXPENDITURE ADJUSTMENTS $ 400,000 TOTAL GENERAL FUND EXPENDITURE ADJUSTMENTS $ 463,985
DETAIL OF REVISIONS (FINAL CHANGES) TO PROPOSED FY 2022-23 BUDGET

REVENUE BUDGET ADJUSTMENTS

TOTAL MISCELLANEOUS GRANTS FUND REVENUE ADJUSTMENTS

TOTAL GENERAL FUND REVENUE ADJUSTMENTS

NON-GENERAL FUNDS
Change ID # assists in identifying multiple connected entries.

June 28, 2022 D-1

12.A.d
Packet Pg. 445 Attachment: Final Changes Budget Adjustments FY 2022-23 [Revision 1] (4755 : Adoption of FY2022-23 Operating and CIP Budget and

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Packet Pg. 572 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation)

ATTACHMENT D
Fund/Department
Change
ID #
Description
FY 2022-23
Increase /
(Decrease)
DETAIL OF REVISIONS (FINAL CHANGES) TO PROPOSED FY 2022-23 BUDGET Change ID # assists in identifying multiple connected entries.

GENERAL FUND - EXPENDITURE OFFSETS
Use of Reserves D Adjustment reflects one-time use of consumer protection reserve funds to cover consumer protection-related expenditures in the City Attorney's Office. $ (400,000)
$ (400,000)
$ 63,985

NON-GENERAL FUNDS
MISCELLANEOUS GRANTS (20) FUND
Community Services B Adjustment reflects the use of the grant funds from the LA84 Foundation to expand the Learn to Swim Program. $ 14,765
Police C Adjustment reflects the use of the grant funds from the U.S. Department of Justice Edward Byrne Memorial Justice Assistance Grant (JAG) for implementation of the JAG 2021 Project "Overtime Operations and Equipment to Keep Neighborhoods Safe". $ 54,255
TOTAL MISCELLANEOUS GRANTS FUND EXPENDITURE ADJUSTMENTS $ 69,020 $ 69,020
$ 69,020
TOTAL GENERAL FUND REVENUE ADJUSTMENTS $ 241,600
TOTAL NON-GENERAL FUND REVENUE ADJUSTMENTS $ 69,020
GRAND TOTAL ALL FUNDS REVENUE ADJUSTMENTS $ 310,620
GENERAL FUND OPERATING EXPENDITURE ADJUSTMENTS $ 463,985 TOTAL GENERAL FUND EXPENDITURE ADJUSTMENTS $ 463,985
NON-GENERAL FUND OPERATING EXPENDITURE ADJUSTMENTS $ 69,020 TOTAL NON-GENERAL FUND EXPENDITURE ADJUSTMENTS $ 69,020 GRAND TOTAL ALL FUNDS EXPENDITURE ADJUSTMENTS $ 533,005 TOTAL GENERAL FUND - EXPENDITURE OFFSETS $ (400,000)
$ (400,000)
NET GENERAL FUND EXPENDITURE ADJUSTMENTS $ 63,985
$ 69,020
$ 133,005

NET GENERAL FUND EXPENDITURE ADJUSTMENTS

TOTAL GENERAL FUND EXPENDITURE OFFSETS)

SUMMARY - REVENUE BUDGET ADJUSTMENTS

SUMMARY - EXPENDITURE BUDGET ADJUSTMENTS

TOTAL NON-GENERAL FUND EXPENDITURE ADJUSTMENTS

NET NON-GENERAL FUND EXPENDITURE ADJUSTMENTS
GRAND TOTAL FY 2021-23 ALL FUNDS EXPENDITURE ADJUSTMENTS, NET OF OFFSETS

NET NON-GENERAL FUND EXPENDITURE ADJUSTMENTS
GRAND TOTAL FY 2021-23 ALL FUNDS - EXPENDITURE OFFSETS
June 28, 2022 D-2

12.A.d
Packet Pg. 446 Attachment: Final Changes Budget Adjustments FY 2022-23 [Revision 1] (4755 : Adoption of FY2022-23 Operating and CIP Budget and

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Packet Pg. 573 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation)

ATTACHMENT E
1 City Council Meeting: June 28, 2022 Santa Monica, California RESOLUTION NO. (CCS)
(CITY COUNCIL SERIES)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA

REVISING THE CITY'S MASTER FEE SCHEDULE TO ESTABLISH AND

REVISE CERTAIN PERMIT AND USER FEES AND CHARGES IN THE COMMUNITY DEVELOPMENT AND COMMUNITY SERVICES DEPARTMENTS; DEPARTMENT OF TRANSPORTATION; FINANCE, FIRE, LIBRARY, PUBLIC WORKS, AND POLICE DEPARTMENTS; AND RECORDS AND ELECTIONS SERVICES
WHEREAS, it is the City of Santa Monica’s (“City”) general policy to charge for the full costs of services provided by City staff (“City’s Cost Recovery Policy”) when such services benefit individual users, rather than members of the community as a whole; and WHEREAS, notwithstanding the City’s Cost Recovery Policy, the City has discounted certain recreational services and other opportunities to individuals to promote equity, inclusion, and other community benefits; and WHEREAS, the Santa Monica Municipal Code authorizes the City to establish by resolution charges for commercial and other uses of public property; and WHEREAS, the City further makes various recreational facilities, fields, courts, parking lots, swimming pools, rooms, auditoriums, and patios, and other locations available for recreational activities and events pursuant to City guidelines; and WHEREAS, it is the City’s policy to establish user charges for those locations so as to promote use of its limited facilities by this community and by groups working to promote this community’s welfare; and

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Packet Pg. 447 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

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Packet Pg. 574 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation)

ATTACHMENT E
2 WHEREAS, the City maintains a Master User Fee Schedule to allow the public to more easily gather information about such fees; and
WHEREAS, in 2020 the City hired MGT Consulting to complete a comprehensive cost recovery study of over 800 existing user fees and other charges; and WHEREAS, MGT Consulting, with input from City staff, prepared a fee study report entitled City of Santa Monica Cost Recovery Study - Summary of Findings (the “2021 Fee Study Report”), which analyzed the costs of providing various services, estimated current cost recovery levels, and recommended adjustments to existing fees, including phased increases for certain fees over several years; and
WHEREAS, the 2021 Fee Study Report did not analyze the Fire Department fees due to pending staff changes; and
WHEREAS, in 2022, MGT Consulting performed a fee study for the Fire Department, which analyzed the Fire Department’s costs of providing various services, estimated current cost recovery levels, recommended adjustments to existing fees, proposed deletion of redundant fees, and proposed 14 new fees for services (collectively, the “Revised Fire Department Fees”) consistent with the City’s Cost Recovery Policy; and WHEREAS, during a May 24, 2022 Budget Study Session, City staff presented the City Council with information relating to the Revised Fire Department Fees, as summarized in Appendix 1; and
WHEREAS, the Cemetery provides certain services, items, and burial options that can be established at market rates; and
WHEREAS, during the May 24, 2022 Budget Study Session, City staff also provided the City Council with information relating to proposed changes to the Cemetery

12.A.e
Packet Pg. 448 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

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Packet Pg. 575 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation)

ATTACHMENT E
3 Division fees, including establishing new Cemetery fees to recover the costs for new services being provided at the Cemetery, including marker installation and removal, extended refrigeration, and use of Cemetery chapels (the “Revised Cemetery Fees”), as summarized in Appendix 2; and
WHERAS, the information in Appendix 1 relating to the Revised Fire Department Fees and the information in Appendix 2 relating to the Revised Cemetery Fees were made publicly available in connection with the May 24, 2022 Budget Study Session; and WHEREAS, the City Council considered the proposed Revised Fire Department Fees and the Revised Cemetery Fees at the May 24, 2022 Budget Study Session; and WHEREAS, the Master User Fee Schedule was most recently revised on October 26, 2021 (the “2021 Master User Fee Schedule”), when the City Council adopted Resolution Number 11380 (CCS) (“Resolution 11380”); and WHEREAS, Resolution 11380 authorized an annual administrative increase of certain user fees effective July 1, 2022; and
WHEREAS, Santa Monica Municipal Code section 6.49.090 authorizes the City Council to set the maximum rates that taxicab franchisees may charge their customers; and
WHEREAS, the maximum taxicab rates have not changed since 2011; and WHEREAS, the sole taxi franchisee currently in operation has requested that the maximum taxicab rates be raised to maintain its economic viability; and WHEREAS, the City of Santa Monica may provide aquatic staffing at the Santa Monica Swim Center, the Annenberg Community Beach House, and the Santa Monica

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ATTACHMENT E
4 High School Swimming Pool; and
WHEREAS, the City will be discontinuing certain programming at the Miles Memorial Playhouse, 1450 Ocean; and the Beach House; and WHEREAS, the City Council desires to modify the 2021 Master User Fee Schedule to incorporate the Revised Fire Department Fees, to incorporate the Revised Cemetery Fees, to implement phased fee increases for certain fees as recommended by the 2021 Fee Study Report (highlighted in green), to increase the maximum rates that taxicab franchisees may charge, to clarify that certain fees that will not be subject to an annual administrative increase (highlighted in blue), and to delete certain fees that are not currently charged; and
WHEREAS, the City Council desires to make minor revisions, including revising fee descriptions to provide additional detail about the type of services provided and other clarifications, miscellaneous corrections, and administrative changes (highlighted in orange) as necessary; and
WHEREAS, the changes to the 2021 Master User Fee Schedule made by this Resolution are highlighted in the exhibits hereto and collectively consolidated with the existing fees as reflected in Appendix 3 (the “2022 Master User Fee Schedule”).

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS:

SECTION 1. The fees for the City Planning Division, are hereby established as set forth in Exhibit A: Community Development - City Planning Division.

SECTION 2. The fees for the Building and Safety Division, including the removal

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ATTACHMENT E
5 of a waiver for permit and plan review fees for landmarked properties and historic districts, are hereby established as set forth in Exhibit B: Community Development - Building and Safety.

SECTION 3. The fees for the Civil Engineering Division are hereby established as set forth in Exhibit E1 - Public Works: Civil Engineering.

SECTION 4. The fees for the Resource Recovery and Recycling Division are hereby established as set forth in Exhibit E3 - Public Works: Resource Recovery and Recycling.

SECTION 5. The fees for the Police Department are hereby established as set forth in Exhibit H1- Police.

SECTION 6. The Revised Fire Department Fees are hereby established as set forth in Exhibit I - Fire.

SECTION 7. The fees for Records and Election Services are hereby established as set forth in Exhibit J - Records and Election Services.

SECTION 8. Certain miscellaneous fees, including the continued suspension of the tobacco retailer permit fees, are hereby established as set forth in Exhibit K:

Miscellaneous.

SECTION 9. The fees for the Office of Sustainability and the Environment are hereby established as set forth in Exhibit L – Public Works: Office of Sustainability and the Environment.

SECTION 10. The fees for Department of Transportation: Taxis are hereby established as set forth in Exhibit M – Department of Transportation: Taxis.

SECTION 11. The fees for Department of Transportation: Pedicabs are hereby established as set forth in Exhibit N – Department of Transportation: Pedicabs.

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ATTACHMENT E
6 SECTION 12. The fees for Community Services Programs are hereby established as set forth in Exhibit O – Community Services Program Fees.

SECTION 13. The charges for rentals, locations, hours of operations, and available programs relating to certain City facilities are hereby established as set forth in Exhibit P1 – Park Building Rental Charges, Exhibit P5 – Santa Monica Swim Center – Rental Charges, Exhibit P7 – Facility User Categories, and Exhibit Q – Beach House.

SECTION 14. The fees for the Library Division are hereby established as set forth in Exhibit T- Library.

SECTION 15. The fees for the Cemetery Division, including the Revised Cemetery Fees are hereby established as set forth in Exhibit V – Public Works: Cemetery.

SECTION 16. Commencing on July 1, 2022 and on July 1 of each fiscal year thereafter, all fees reflected in the 2022 Master User Fee Schedule (Appendix 3), as set forth in this Resolution, and unless noted otherwise, shall be administratively revised and increased annually by a factor equal to the net change in City salaries and benefits costs for that fiscal year. Such net change is measured by comparing the total budgeted City salary and benefit costs for the fiscal year in which the change is to become effective to the total budgeted City salary and benefit costs for the prior fiscal year. Notwithstanding the foregoing, in no event shall the annual administrative revision set forth in this Section 16 be less than zero percent (0%). Notwithstanding the foregoing, in no event shall the annual administrative revision described in this Section 16 apply to any fees and charges established by other agencies or as otherwise may be prohibited by applicable law.

SECTION 17. Minor clarifications and revisions are hereby incorporated to the City’s comprehensive fee schedule to reflect changes in the type of services provided and the personnel providing certain services.

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Packet Pg. 579 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation)

ATTACHMENT E
7 SECTION 18. Charges for the use of community and recreational facilities which are not listed in the master user fee schedule shall be determined by an authorized designee of Community Services and shall be based upon the costs incurred in providing the facility or program.

SECTION 19. Organizations using City recreational facilities may be charged additional costs beyond those listed in the attached fee schedule when:

1. Use of the facility by any organization requires facility coverage or maintenance beyond that normally provided.

2. Use of the facility results in damage to the facility interior, exterior or its furnishings.

SECTION 20. Unless otherwise provided, for accounts that are not paid by the due date, a late fee of ten percent (10%) shall be charged for the first month on any unpaid balance, and an additional late fee of one percent (1%) shall be charged on any unpaid balance each month thereafter. The Director of Finance shall have the authority to settle disputes by reducing or waiving amounts due for penalties and interest on delinquent fees if such reduction or waiver serves to promote the City’s fiscal welfare by expeditious payment, enhancing revenue or otherwise.

SECTION 21. All fees established by this resolution will take effect July 1, 2022, unless otherwise noted.

SECTION 22. Resolution 11380 is hereby repealed in its entirety.

SECTION 23. If there are any conflicts between the fees adopted in this Resolution and fees adopted by any prior resolution or fee schedule, the fees adopted pursuant to this Resolution shall control. If there are any conflicts between the portions of the fee schedule set forth in this Resolution and any prior fee schedule, the portion of the fee

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ATTACHMENT E
8 schedule attached to this Resolution shall control. This Resolution does not supersede any waivers authorized by any Executive Order of the Director of Emergency Services or by any resolution or ordinance of the City Council.

SECTION 24. The City Clerk shall certify to the adoption of this Resolution and thenceforth and thereafter the same shall be in full force and effect.

APPROVED AS TO FORM:
_______________________
DOUGLAS T. SLOAN
City Attorney
Exhibit A - Community Development - City Planning Division Exhibit B - Community Development - Building and Safety Exhibit E1 - Public Works: Civil Engineering
Exhibit E3 - Public Works: Resource Recovery and Recycling Exhibit H1- Police
Exhibit I - Fire
Exhibit J - Records and Election Services
Exhibit K - Miscellaneous
Exhibit L - Public Works: Office of Sustainability and the Environment Exhibit M - Department of Transportation: Taxis
Exhibit N – Department of Transportation: Pedicabs
Exhibit O - Community Services Program Fees
Exhibit P1 - Park Building Rental Charges
Exhibit P5 – Santa Monica Swim Center – Rental Charges
Exhibit P7 – Facility User Categories
Exhibit Q – Beach House
Exhibit T- Library
Exhibit V – Public Works: Cemetery
Appendix 1 Summary of Revised Fire Department Fees
Appendix 2 Summary of Revised Cemetery Fees
Appendix 3 2022 Master Fee Schedule

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Packet Pg. 581 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit A: Community Development - City Planning Division Service FY 2022-23
Fee Comments
Administrative Approval: Non-Downtown $5,023.58
Administrative Approval: Non-Downtown Housing Project $9,939.64 Downtown Administrative Approval: Non-residential Projects up to 10,000 sf $5,023.58 Downtown Administrative Approval: Housing Project up to 75,000 sf $9,939.64 Alcohol Exemption $828.89
Appeal - Planning Permit and Noise Variance $612.37
Architectural Review Board - Building Color/Materials: New Construction $10,721.82 Architectural Review Board - Bldg. Color/Materials: Alt/Mod's and SUD on Sloped Parcel $5,041.44 Architectural Review Board - Signs/Landscaping $2,658.12 Architectural Review Board - Sign Adjustment $2,257.93
Architectural Review Board Staff Approval - All Others $967.68 Architectural Review Board (Staff approval - Single Trade excluding signs & windows) Waived Certificate of Appropriateness - Staff Approval Waived
Certificate of Appropriateness - Landmarks Commission Waived Certificate of Administrative Approval Waived
Certificate of Compliance $2,674.07
Certificate of Economic Hardship $12,065.55
Coastal Zone Approval In Concept $161.28
Conditional Use Permit - All Others $16,026.40
Conditional Use Permit - Alcohol $8,052.02
Deed Restriction $1,781.25
Demolition Permits11 $1,385.79 plus actual historic consultant costs if application for designation as a
Landmark or Structure of Merit is filed
Development Agreement (per hour-charged against an initial deposit of $50,000) $254.48 Development Review $27,395.18
Fence, Wall Hedge Height mod. (Discretionary) $2,789.52 Fence, Wall, Hedge Height mod. (Administrative) $971.45 Final Map $1,221.54
General Plan Amendment $31,963.41
Historic District Designation11 $2,130.67 plus actual historic consultant costs Landmark Designation11 $1,126.80 plus actual historic consultant costs Planning Lot Line Adjustment $2,674.07
Major Modification $6,457.92
Minor Modification $1,690.44
Minor Use Permit $4,933.92
Multiple Applications 100% Initial, 50%
thereafter
Occupancy Permit $1,796.57
Permit Extension - Administrative $322.56
Presubmittals $1,720.32
SB330 Preliminary Application $317.60
Shared Parking Permit $2,472.97
Structure of Merit11 $1,062.41 plus actual historic consultant costs Temporary Use Permit - All Others $1,022.01
Temporary Use Permit - Sales $438.22
Temporary Use Permit - Repeat Event $438.22
Tentative Map $5,238.62
Text Amendment Zone Change $31,963.41
Variance Application (including noise) $18,325.90
Waiver of Parcel Map $3,019.50
Waiver - Zoning Ordinance $6,331.69
Zoning Conf Review: Alcohol Determination $503.25
Outdoor Dining - With no Barriers $430.08
Outdoor Dining - With Barriers $430.08
Zoning Conf Review: Zoning Compliance Letter $1,290.24
6409 Review - Telecom $1,096.56
General Plan Surcharge 7.3% of Permit
Business License Planning Review $97.29
Business License Planning Review: Home Occupation $48.64 Environmental Exemptions - Class 32 $18,524.64
Environmental Exemptions - TPP/Class 31 $4,116.58
Mitigated Negative Declaration - Negative Declaration $69,729.71 Environmental Noticing $3,516.95
Environmental Impact Report Review (per hour, deposit of 37% of consultant contract) $356.92 Traffic Study - Without Model Run $35,539.43
Traffic Study - With Model Run $71,078.86
Mailing Label $153.61
Planning Plan Check, per plan (3 reviews) $1,056.42
City Planning Division A - 1

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Packet Pg. 582 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit A: Community Development - City Planning Division Service FY 2022-23
Fee Comments
Planning Plan Check, per hour (after three reviews) $215.04 Planning Plan Check, per hour - plan revisions, restamping plans, and permit renewals $215.04 Planning Plan Check, per hour, plan checks not otherwise classified $215.04 Planning Plan Check, over the counter $107.52
Travel Demand Forecasting Model (TDFM) 2.5% of Permit
Local Coastal Program Surcharge 0.65% of Permit in
the Coastal Zone
Mills Act Contract Waived
NOTES

1. Planning fees are waived for Large Family Daycare and Child Care Center.

2. Affordable Housing Projects as defined by Zoning Ordinances are exempt.

10. Permit fees related to Downtown Santa Monica, Inc's (DTSM) delivery of contracted services are waived per Council approval dated July 12, 2016.

11. If an application to designate a property, that is 40 years of age or older, as a Landmark or Structure of Merit is filed, while a demolition permit application is pending, the applicant for the Demolition Permit shall bear the actual costs of any historic consultant and the applicable Landmark Designation or Structure of Merit processing fee.

3. In the case of projects requiring multiple permit applications that may be approved by the same entity, the fee for the highest permit shall be charged, plus a multiple permit application for any additional concurrently processed applications. If multiple permits are required which cannot be approved by the same entity, or if an environmental review is required, the full fee for such applications shall be charged.

4. Non-administrative permit extensions shall be charged 50% of the full application fee for the permit to be extended.

5. Applications for ARB review of buildings, which include proposed signage and/or landscaping, shall be charged for the building review fee only. Should a sign adjustment be required, a multiple application fee shall be charged in addition to the building review fee; separate applications for signage and/or landscaping shall be charged the sign/landscaping review fee.

6. A re-submittal for ARB approval of a design change shall be processed with no fee charged unless a building permit has been issued for the project, in which case the standard fee amounts shall be charged. A re-submittal, which includes signage changes that would trigger a requirement for a sign adjustment, shall be charged the sign adjustment fee.

7. Application fee refunds for withdrawn projects shall be processed as follows:
application not yet deemed complete - 90% refund
application deemed complete -75% refund
determination or Planning Commission or other board report drafted - 50% refund; determination issued, ZA hearing conducted, Planning Commission or other board report issued - 25% refund.

8. All planning fees for Administrative Approval applications shall be waived for designated landmark structures and structures identified as contributing to designated historic districts until and unless revised by subsequent ordinance of the City Council.

9. All Certificate of Appropriateness fees for any alteration, restoration, or construction, in whole or in part, to a designated landmark or to structures identified as contributing to a designated historic district shall be waived.

City Planning Division A - 2

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Packet Pg. 583 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit B - Community Development - Building and Safety Service FY 2022-23
Base Fee
FY 2022-23
Unit
FY 2022-23
Additional Fee

ARCHITECTURAL AND STRUCTURAL PLAN REVIEW
Presubmittal Review
First Two Hours $ 650.89
Over The Counter / Same-Day Review PC
Standard-up to two reviews $ 626.78
Formal Plan Review: New Buildings and Accessory Structures One and Two Family Dwellings - main & accessory buildings $ 670.15 $ 1.4889 Apartments, Condominiums and Hotels (and attached parking) $ 768.09 $ 1.4657 Commercial/Industrial- complete building (and attached parking) 1st 10,000 square feet $ 760.87 $ 1.9136
Additional 10,000 square feet $ 0.5331
Commercial/Industrial- shell only (including freestanding garage structures) 1st 10,000 square feet $ 666.02 $ 1.0749
Additional 10,000 square feet $ 0.4845
Any projects of 4 stories or more additional 5%
Formal Plan Review: Additions and Alterations
Residential Remodel and Additions- main & accessory bldgs $ 730.97 $ 1.9612 Commercial Tenant Improvements
0 - 10,000 square feet $ 661.90 $ 0.7119
Additional 10,000 square feet $ 0.6299
Interior Demolition
0 - 10,000 square feet $ 470.13 $ 0.0842
Additional 10,000 square feet $ 695.68 $ 0.0669

MECHANICAL PLAN REVIEW
Presubmittal Review $ 337.65
Over The Counter / Same-Day Review PC
Standard-up to two reviews $ 337.65
Formal Plan Review
Standard-up to three reviews $ 873.31

ELECTRICAL PLAN REVIEW
Presubmittal Review $ 463.79
Over The Counter / Same-Day Review PC
Standard-up to two reviews $ 463.79
Formal Plan Review
Standard-up to three reviews $ 1,125.59

PLUMBING PLAN REVIEW
Presubmittal Review $ 337.65
Over The Counter / Same-Day Review PC
Standard-up to two reviews $ 337.65
Formal Plan Review
Standard-up to three reviews $ 873.31

MISCELLANEOUS PLAN REVIEW FEES
Deferred Submittals $ 1,219.20
Demolition $ 249.47
Means and Methods Plan formal review $ 505.93
Construction Management Plan review $ 1,728.00
Planning Application Review - with or without Presubmittal Review $ 316.21 Minimum Plan Review fee $ 1,281.57
Plan Review Not Otherwise Classified
General hourly rate and excessive plan reviews (more than 2 OTC or 3 formal) $ 282.20

COMBINATION BUILDING PERMITS
One and Two Family Dwellings $ 141.24 $ 1.4477
Apartments, Condominiums and Hotels (and attached parking) $ 140.21 $ 1.1762 Commercial/Industrial - complete building (and attached parking) 1st 10,000 square feet $ 134.03 $ 1.3670
Additional 10,000 square feet $ 96.91 $ 0.6218
Commercial/Industrial- shell only (including freestanding garage structures) 1st 10,000 square feet $ 142.27 $ 0.9106
Additional 10,000 square feet $ 0.6044
Residential Remodel and Additions- main & accessory bldgs $ 201.04 $ 1.9859 Commercial Tenant Improvements
0 - 10,000 square feet $ 172.32 $ 0.5003
Additional 10,000 square feet $ 0.3579
Interior Demolition
0 - 10,000 square feet $ 252.59 $ 0.1270
Additional 10,000 square feet $ 0.0506
Any project of 4 stories or more additional 5%

SINGLE TRADE PERMITS
Residential - 3 inspections max $ 383.42
Additional Inspections- each $ 126.61
All others (Commercial, Demolition, etc)- 3 inspections max $ 383.42 Additional Inspections- each $ 126.61

AFTER HOURS PERMITS
Review of Application $ 462.34
Inspections- per hour (2 hour minimum) $ 281.40
Building and Safety B - 1

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Packet Pg. 584 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit B - Community Development - Building and Safety Service FY 2022-23
Base Fee
FY 2022-23
Unit
FY 2022-23
Additional Fee

MISCELLANEOUS INSPECTIONS
Inspections Not Otherwise Classified - each hour or fraction thereof $ 281.40 Reinspection Fee:

Combination Building Permit $ 256.30
Single Trade Permit- Residential $ 157.80
Single Trade Permit- All Others $ 157.80
Minimum Inspection Fee - all permits except Single Trade $ 453.25

MISCELLANEOUS FEES
Address Assignment Fee $ 419.81
Temporary Certificate of Occupancy $ 465.59
Change of Record on a Permit:

Single Trade Permit (Residential only) $ 62.36
All Other Permit Types $ 62.36
Engineering Report Review
Seismic Retrofit Report Review $ 394.84
plus $276.27 per
hour
Seismic Retrofit Plan Review $ 394.84
plus $233.45 per
hour
Seismic Retrofit Plan Review - Consultant** Actual Cost Actual Costs/ Per
Hour
Seismic Retrofit Permit $ 35.37
plus $233.30 per
hour
Seismic Retrofit Peer Review $ 242.43 per hour
Seismic Retrofit Peer Review - Consultant** Actual Cost Actual Costs/ Per
Hour
Alternate Methods of Construction:

Premanufactured Products $ 1,178.07
Field Constructed $ 2,350.73
Geotechnical Reports:

Addendum to Original Soils Report $ 1,137.08
As Built Compaction Reports $ 1,703.79
Fault Trench $ 4,974.12
Building/Shoring Plan Review $ 1,267.55
Commercial/Mixed Use/ Apts (4 stories or more including subterranean garage) $ 3,143.52 Standard Reviews and All Others not listed above $ 2,426.76 Sound Attenuation $ 645.39
Energy Compliance- Title 24, Part 6 C.E.C. $ 640.29
Green Building Code Compliance - Title 24, Part 11 10% of plan check Extension Fees
To Start Construction $ 471.62
To Resume or Complete Construction $ 527.91
To Start Construction- Single Trade Residential $ 251.50 To Resume or Complete Construction- Single Trade Residential $ 251.50 License Fees
Special Inspector License - Qualification Review $ 468.51 Fabricator License - Qualification Review $ 468.51
Miscellaneous Reviews
Building and Safety Appeal $ 2,747.52
Accessibility Hardship Exemption $ 886.03
Review and Approval of Testing Lab $ 1,033.17
Modification of Technical Code:

No Administrative hearing- Staff Approval- each main code issue $ 1,267.17 Administrative hearing- Building Officer- project basis $ 2,261.43 Record Fees
Residential Building Record $ 311.84
Approved Plans and Permits (Bonded Copies) actual cost
Application Processing $ 166.82
Maintenance of Permit and Plan Documents (Tech. Enhancement Fee) 13% of permit Renewal Fees
Expired Plan Review - Formal
Plan Check Extension and Renewal Application Processing Only $ 459.10 Any Others $ 459.10
Permit Renewals
No Inspection 100% of permit
Rough Inspection 50% of pmt
Final Inspection 20% of permit
Replacement Card
Replacement I Single Trade $ 62.36
Replacement I All Others $ 62.36
Mobile Home Parks $ 260.37
Investigation Fee For Work Without a Permit Actual Cost

REFUNDS
Issuance Fees no refunds
Building and Safety B - 2

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Packet Pg. 585 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit B - Community Development - Building and Safety Service FY 2022-23
Base Fee
FY 2022-23
Unit
FY 2022-23
Additional Fee
Plan Review
Presubmittal Review no refunds
OTC / Same-Day Review no refunds
Formal Plan Review
First review not started 80% of fees
First review started and up to completion of first round of review 50% of fees Second review started and up to completion of second round of review no refunds Engineering Reports
First review not started 80% of fees
First review started and up to completion of first round of review 50% of fees Second review started and up to completion of second round of review no refunds Inspection Fees
Construction work not yet started 80% of fees
Construction work started - Based on percentage of incomplete construction % of fees Solar Energy System Review Fees
Residential
Photovoltaic (solar energy system) 15kW or less* $ 450.00 Photovoltaic (solar energy system) more than 15kW (plus $15 per kw above 15kW)* $ 450.00 Solar Thermal 10kW or less* $ 450.00
Solar Thermal more than 10kW (plus $15 per kw above 10kW)* $ 450.00 Commercial
Photovoltaic (solar energy system) 50kW or less* $ 1,000.00 Photovoltaic (solar energy system) more than 50kW and up to 250kW (plus $7 per kw above 50kW)* $ 1,000.00 Photovoltaic (solar energy system) more than 250kW (plus $5 per kw above 250kW)* $ 2,400.00 Solar Thermal 30kW or less* $ 1,000.00
Solar Thermal more than 30kW and up to 260kW (plus $7 per kw above 30kW)* $ 1,000.00 Solar Thermal more than 260kW (plus $5 per kw above 260kW)* $ 2,610.00 Subsidies
Single Trade Permits - Residential Only
Total fees shall be reduced 50% to encourage citizens to obtain permits for simple work that benefits from safety inspections 50% of fees

WAIVERS
A. Inspection of Small or Large Family Day Care for State Social Services Licenses.

NOTES

1. Total fees for each separate payment transaction may be rounded to the nearest full dollar. *Fees are not subject to the annual administrative revision and increase; the amounts are established by state law.

2. Permit fees related to Downtown Santa Monica, Inc's (DTSM) delivery of contracted services are waived per Council approval dated July 12, 2016. **Seismic Retrofit Plan Check and Seismic Retrofit Peer Review Fees for consulting services will apply for non-soft story projects and or other projects based upon objective criteria on file with the Building and Safety Division.

No fees are charged for Building and Safety services on the following uses except for plan reviews exceeding three rounds of review, reinspections, extensions, and renewals.

B. Voluntary installation (i.e. not required by code) of electric vehicle charging equipment, solar photovoltaic systems, solar thermal heating systems, solar pool heating equipment, grey water systems, and any associated electrical service or panel upgrades dedicated to only serve the qualifying equipment.

Building and Safety B - 3

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Packet Pg. 586 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit E1 -Public Works: Civil Engineering
Service FY 2022-23
Fee Unit
Newsrack Permit: Annual Renewal $ 137.50 per unit
Newsrack Permit: New Install $ 323.06 per unit
Newsrack Permit: Impound Fee $ 520.45
Use of Public Property: New Permit with
Transportation Review
$ 365.33
Use of Public Property: New Permit without
Transportation Review
$ 221.38
Use of Public Property: Permit Renewal without
Transportation Review
$ 167.09
Use of Public Property: Permit for Moving Pods $ 161.97 Crane Permit $ 323.06 per day
Use of Public Property Commercial $ 2.62 per day, per 100 sq ft Use of Public Property Residential $ 1.61 per day, per 100 sq ft Street Improvement Inspections: SFR Apron,
Sidewalk, Curb, Gutter, or Alley
$ 628.10
Street Improvement Inspections: non-SFR
Apron, Sidewalk, Curb, Gutter, or Alley
$ 831.46
Outdoor Dining Inspection $ 252.66
Utility Excavation Permit: up to 100 feet $ 1,313.81
Utility Excavation Permit: 100 feet & over $ 241.58 per hour Permit Renewal $ 167.09
Wireless Telecommunications Construction
Permit: No excavation or up to 100 Feet
$ 1,265.81 per location
Wireless Telecommunications Construction
Permit: Over 100 feet of excavation
$ 221.38 per hour, per location
Wireless Facility Permit/6409(a) Permit
Application
$ 1,342.87 per location
Blanket Utility Permit: Public Property Use up to
320 sq ft
$ 275.74
Blanket Utility Permit: Minor Excavation up to 100
linear ft
$ 275.74
Certificate of Compliance $ 2,122.17
Tentative Map $ 985.10
Final Map $ 2,782.86
Lot Line Adjustment $ 1,478.65
Final Map Revision $ 1,070.84
Tentative Map Revision $ 383.74
Industrial Waste Discharge $ 707.12
Site Drainage - Changing Existing Pattern $ 489.94
Civil Engineering E1 - 1

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Packet Pg. 587 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit E1 -Public Works: Civil Engineering
Service FY 2022-23
Fee Unit
Urban Runoff Mitigation Plan $ 707.12
Tiebacks $ 1,351.20
Miscellaneous Reviews: Flood Hazard Letter $ 234.62
Plan Check Review Fee - Building Permits
(rounded to the nearest 1/2 hour increment)
$ 253.64 per hour
Review of Legal Easements/License
Agreements
$ 1,640.34
Right of Way Research / Inquiries - each hour $ 216.95 per hour Wireless Related Permits - Outside Consultants Actual Cost Development Agreement Feasibility and
Concept Review Fee
$ 377.80 per hour
(rounded to the
nearest 1/2 hour
increment)
Underground Utility Waiver Application and
Letter of Determination
$ 297.48
Annual Lease Fee – Small Wireless Facility $ 842.16
Plan Check Review Fee - Including Flood Plan
Review ,Off-Site Permit and Vacation of Public
Right-of-Way
$ 309.40 per hour
Civil Engineering E1 - 2

12.A.e
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5.L.c
Packet Pg. 588 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit E3 - Public Works: Resource Recovery and Recycling Service FY 2022-23
Fee Unit
Additional Pick-Up Service: Bin $ 91.36
Additional Pick-Up Service: Cart $ 66.51
Container Rental (Rent-A-Bin per each four week period. Includes Bin Rental, Delivery, and One Pick-Up & Disposal)
$ 309.67
Curby Rental per hour (2 hour minimum/4 hour maximum) $ 213.51 per hour Event Rental / Party Truck per hour (Hourly, 2 hour minimum/4 hour maximum)
$ 174.43 per hour
Kitchen Food Scrap Pail Sales $ 6.70 plus pail
Pressure Washing Services (per Hour) (Minimum of 1 hour) $ 193.34 Private Refuse Hauler Permit $ 543.24
Sale of Composting Bins (Santa Monica Residents Only) (50% Subsidy, Limit Two per Household)
$ 38.47 plus bin
Solid Waste Encl Plan Check: Complex (Major) $ 627.27
Solid Waste Encl Plan Check: Simple (SFR) $ 78.78
Solid Waste Encl Plan Check: Medium $ 525.27
Solid Waste Handling Fee (per ton) $ 22.42
Street Sweeping Services $ 262.29
Cart Rollout Services $ 20.44
Bin Washing Services $ 64.02
Extra Refuse Bag Sales (cost of bags not included) $ 26.82 Plus pack of 5 bags
Bulky Item Collection (Hourly, one-hour minimum) $ 225.68 per hour Event Coordination Fee (Bins or Carts) $ 284.41
Constr & Demo Waste Management Plan Review: Complex $ 817.38 Constr & Demo Waste Management Plan Review: Medium $ 625.47 Constr & Demo Waste Management Plan Review: Simple (SFR) $ 527.70 Truck Ad Space Rental (per panel, per side, per month) $ 252.70 Roll out Services - Crew Pullout $ 124.27
Roll out Services - Bin Truck Pullout $ 143.46
Event Cart Rental (Refuse, Food Waste, or Recycling - Per Cart) $ 150.87 per cart Event Bin Rental (Refuse, Food Waste, or Recycling - Per Bin) $ 290.28 per bin Construction & Demo Project Waste Management Plan Review: Demo Only
$ 625.47
Resource Recovery and Recycling E3-1

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5.L.c
Packet Pg. 589 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit H1 - Police
Service FY 2022-23
Fee Unit
Permit-Entertainment in Bar, Nightclub,
Restaurant $ 50.70
Permit-Fire Arm Sales $ 50.70
Permit-Tow Truck Operator $ 50.70
Permit - all others required by code not listed $ 50.70 Local Records Check $ 27.36
Firearms Storage and Release $ 46.03
Massage Technician Permit - New $ 117.65
Massage Technician Permit - Renewal $ 78.57
Massage Establishment Permit $ 290.09
Second Hand Dealer Permit - New $ 409.20
Second Hand Dealer Permit- Renewal $ 386.79
Pawnbroker Permit- New $ 409.20
Pawnbroker Permit - Renewal $ 274.76
Alarm Registration Fee $ 12.46
Police Report - Correct DR#, electronic copy No fee if correct DR number is provided.

Data Compilation Fee for Police Reports
(unknown DR#) and other SMPD records -
electronic copy Actual Cost
Police Report - hard copy1 $ 0.20 per page
Digital Image Extraction or Compilation Actual Cost
Audio Extraction or Compilation Actual Cost
Video Extraction or Compilation Actual Cost
Data Compilation (per hour) $ 124.98
Vehicle impound & release $ 159.90
30 day vehicle impound $ 1,128.99
Police Billable Services (per hour) Actual Cost
Equipment fees for special events and film permitspolice horse $ 32.44 per day Equipment fees for special events and film permitsPD Vehicle $ 97.35 per day Equipment fees for special events and film permitsmotor $ 64.90 per day Equipment fees for special events and film permitscommand post $ 97.35 per day Equipment fees for special events and film permitsrescue boat (4 hour minimum charge) $ 259.63
$32.42 for each
additional hour
Parking Citation Dismissal - Disabled Placard1 $ 25.00
Parking Citation Dismissal - Preferential R Permit2
$ 36.80
Notes
1 Fee not subject to the City's annual administrative revision and increase. 2 Unless Vehicle Code section 40226 applies.

Fees are per occurrence unless otherwise noted.

Police H1-1

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5.L.c
Packet Pg. 590 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit I - Fire*
Service FY 2022-23
Fee
FY 2022-23
Additional Fee Unit
Standard/Complex Plan Check-new building: 1st 2,500 sf $ 694.20 Standard/Complex Plan Check new building: >2,500 sf (per sf) $ 694.20 $ 0.0694 per sq ft Commercial Tenant Improvement: 1st 2,500 sf $ 347.10
Commercial Tenant Improvement: > 2,500 sf (per sf) $ 347.10 $ 0.0347 per sq ft Miscellaneous plan review $ 347.10
Solar panel plan review $ 347.10
Fire Sprinkler - NFPA 13/13R Sys: 1-10 Heads $ 443.87
Fire Sprinkler - NFPA 13/13R Sys: 10+ Heads $ 443.87 $ 4.56 cost per head Fire Sprinkler - NFPA 13D Sys: up to 10k sq ft $ 443.87 Fire Sprinkler - NFPA 13D Sys: >10k sq ft $ 580.66
Fire Sprinkler- NFPA 13D:TI $ 307.09
Fire Sprinklers: special high pile and sprinkler system combined Actual Cost $ 1,000 deposit required Private hydrant systems Actual Cost
Fire pump installation $ 1,743.35
Fire Alarms, new system, 1st 24 Devices $ 991.02
Fire Alarms, new system, each additional device over 24 devices $ 13.68 Fire alarms, TI's, 1st 24 devices $ 649.05
Fire alarms, TI's, each additional device over 24 devices $ 13.68 Fire Sprinkler Monitoring Alarm System $ 443.87
Fire Alarms, Fire Panel Replacement $ 307.09
Special Fire Extinguisher Systems - clean agent $ 922.63 Special Fire Extinguisher Systems - (eg kitchen hoods) $ 649.05 Medical Lab: Gas systems (type 1) $ 727.71
Medical Lab: Gas systems (type 2 & 3) $ 1,769.02
Storage tank above ground - install $ 842.89
Storage tank above ground - removal $ 351.90
Storage tank above ground - modify $ 211.14
AST Install: generator belly tank $ 315.04
Storage tank underground install - base fee $ 1,862.43
Storage tank underground install-each additional tank $ 425.33 Storage tank underground install - each additional plan check or inspection $ 170.13
Storage tank underground removal - base fee $ 1,649.76
Storage tank underground removal - each additional tank $ 340.26 Storage tank underground removal - each additional plan check or inspection $ 170.13
Storage tank underground modify - simple $ 255.20
Storage tank underground modify - complex $ 935.72
Emergency responder radio system $ 2,502.02
Emergency responder radio rental $ 100.00
Battery systems $ 1,103.29
Gas detection system $ 1,041.30
Annual Permit - aircraft refueling facility $ 340.26
Annual Permit - aircraft repair hangar $ 369.97
Annual Permit - ambulatory surgical center I-2.1
$ 556.49
Annual Permit - approved production facilities $ 325.65 Annual Permit - candles open flame annual $ 38.47
Annual Permit - carnivals or fairs $ 144.93
Annual Permit - Christmas tree lots $ 309.33
Annual Permit - combustible dust products $ 176.71
Annual Permit - combustible fibers $ 176.71
Annual Permit - combustible materials $ 176.71
Convalescent hospital, assistive living and social rehabilitation $ 614.20
Adult & Child Daycare under 50 occupants
$ 325.65
Adult & Child Daycare 50 or more occupants
$ 441.07
Annual Permit - explosives $ 278.69
Annual Permit - high piled combustible storage $ 210.23 Fire I -1
*Please note that the changes for this exhibit are noted in Appendix 1.

12.A.e
Packet Pg. 464 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 591 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit I - Fire
Service FY 2022-23
Fee
FY 2022-23
Additional Fee Unit
Annual Permit - hospital I-2 $ 1,100.19
Annual Permit - hot work open flame $ 176.71
Annual Permit - industrial ovens $ 176.71
Annual Permit - laboratory $ 176.71
Annual Permit - LPG-annual $ 176.71
Annual Permit: Large Family Day Care $ 267.94
Public/private school Group E less than 10,000 sq. ft.
$ 441.07 sq. ft
Public/private school Group E 10,000 sq. ft or more $ 787.33 sq. ft Annual Permit - public assembly, <300 occupants $ 356.43 Annual Permit - public assembly, 300+ occupants $ 498.78 Annual Permit - repair garage $ 179.87
Assisted Living and Social Rehabilitation: R-4 $ 441.07 Annual Permit - spraying/dipping $ 210.23
Other inspections - annual not otherwise listed Actual Cost Annual commercial inspections: individual suite or unit, 0-500 sf $ 106.79 Annual commercial inspections: individual suite or unit, 501-2,000 sf $ 162.44 Annual commercial inspections: individual suite or unit, 2,001-5,000 sf $ 220.90 Annual commercial inspections: individual suite or unit, 5,001-10,000 sf $ 279.47 Annual commercial inspections: individual suite or unit, >10,000 sf $ 411.05 Annual commercial inspections - common area: base 1st story (includes single story buildings) $ 71.55
Annual commercial inspections - common area: 0-2,000 sf per floor $ 95.40 Annual commercial inspections - common area: 2,001-5,000 sf per floor $ 131.17
Annual commercial inspections - common area: 5,001-10,000 s.f per floor $ 238.50
Annual commercial inspections - common area: >10,001 sq ft $ 310.05 Annual multi-family residential inspections: 3-15 units $ 164.98 Annual multi-family residential inspections: 16-49 units $ 235.68 Annual multi-family residential inspections: 50-99 units $ 348.52 Annual multi-family residential inspections: 100 units and over $ 474.07 Mixed use - Business & Mercantile $ 206.64
Mixed use - Residential $ 206.64
High rise fire inspections, Commerical, R-1, R-2, R55-75 ft $ 1,562.18
High rise fire inspections,Commerical, R-1, R-2, >75 ft $ 2,075.46 Tents & Canopies 401-2000 sq ft $ 217.39
Tents & Canopies 2,001-5,000 sq ft $ 309.33
Tents & Canopies over 5,000 sq ft $ 0.0596 per sq ft
Candles open flame - special event $ 156.10
LPG special event $ 114.28
Vehicle in building - special event $ 125.45
Studio & theater occupancies - pyrotechnic SFX app sound stage $ 769.04 Studio & theater pyrotechnic SFX - location filming $ 401.28 Special Event Review $ 390.10
Large Special Event Review requiring setup prior to day of event (5 hour minimum) $ 1,861.15
Commercial Umbrella Permit $ 67.57
Other inspections - special events $ 390.10
CUPA - city administrative fee - per CUPA Facility $ 668.71 CRTK hazardous materials inspection - category 1A $ 212.66 CRTK hazardous materials inspection - category 1B
$ 544.06
CRTK hazardous materials inspection - category 2 $ 488.90 CRTK hazardous materials inspection - category 3 $ 615.26 CRTK hazardous materials inspection - category 4 $ 985.33 CUPA - annual CalARP Review: level 1 - per facility $ 1,004.80 CUPA - annual CalARP Review: level 2 - per facility $ 1,674.67 CUPA - annual CalARP Review: level 3 - per facility $ 3,349.37 CUPA - per facility, CalARP Review - add'l rev &insp Actual Cost Fire I -2 *Please note that the changes for this exhibit are noted in Appendix 1.

12.A.e
Packet Pg. 465 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 592 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit I - Fire
Service FY 2022-23
Fee
FY 2022-23
Additional Fee Unit
CUPA - county charges (set by and passed through to LA County): hazardous waste generation-silver waste only 1 $ 295.00
CUPA - county charges (set by and passed through to LA County): hazardous waste generation, 1-5 Employees 1 $ 590.00
CUPA - county charges (set by and passed through to LA County): hazardous waste generation, 6-19 Employees 1 $ 828.00
CUPA - county charges (set by and passed through to LA County): hazardous waste generation, 20-100 Employees 1 $ 1,131.00
CUPA - county charges (set by and passed through to LA County): hazardous waste generation, 101-500 Employees 1 $ 1,644.00
CUPA - county charges (set by and passed through to LA County): hazardous waste generation, 501 Employees and over 1 $ 2,815.00
CUPA - county charges (set by and passed through to LA County): hazardous waste generation/tiered permit-conditionally exempt 1 $ 139.00 CUPA - county charges (passed through to LA County): hazardous waste generation/tiered permit-conditionally authorized 1 $ 916.00 CUPA - county charges (passed through to LA County): hazardous waste generation/tiered permit-permit by rule 1 $ 1,308.00
CUPA - state underground storage tank administrative charges (passed by State): underground storage tank oversight1
State set
charge
CUPA - State Administrative Surcharge (passed by State): all CUPA facilities1 State set charge
CUPA - state underground storage tank administrative charges (set by and passed through to LA County): CalARP, per facility1
State set
charge
CUPA - state underground storage tank administrative charges (set by and passed through to LA County): Electronic Surcharge, per facility1 State set charge
CUPA - state aboveground tank administrative surcharge (passed through CA)1
State set
charge
Aboveground Tank (AST < 10K gallon) $ 340.26
Aboveground Tank (AST > 10K gallon) $ 637.99
Underground Tank Permit (Base & 1st Tank) $ 1,148.39
Underground Tank Permit (ea add'l Tank) $ 255.20
Tank Permit (TIUGA)
$ 46.92
Final building inspection $ 468.21
Final building inspection: R-3 $ 194.64
Miscellaneous - alternate materials, design and methods $ 1,789.32
Miscellaneous - compliance reinspections, resubmittals or retesting $ 267.13 Miscellaneous - special event inspection or special event review $ 401.28 Miscellaneous - additional site inspection per additional floor, suite or area $ 307.09
Miscellaneous - off-hour inspection /expedited plan review, 4 hour minimum (each hour or fraction) $ 568.73
Miscellaneous - uniform fire code permits, others Actual Cost Reinspection Fee $ 347.45
Advanced Life Support Assessment Fee (The difference between the Los Angeles County approved Advanced Life Support rate and the Los Angeles County Basic Life Support rate.)
County Set
Charge
Paramedic ALS Assessment Fee for BLS Transports $ 659.84 Disposable Medical Supplies Fee (The fee is set by LA County) County Set Charge
Code-3 Response Fee-Lights and Siren (The fee is set by LA County) County Set Charge
Administrative Costs: Assistant Fire Marshal (each hour or fraction) Actual Cost per hour Administrative Costs: Senior Fire Inspector (each hour or fraction) Actual Cost per hour Administrative Costs: Senior Fire Inspector-Hazmat (each hour or fraction) Actual Cost per hour
Fire I -3 *Please note that the changes for this exhibit are noted in Appendix 1.

12.A.e
Packet Pg. 466 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 593 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit I - Fire
Service FY 2022-23
Fee
FY 2022-23
Additional Fee Unit
Administrative Costs: Fire Inspector (each hour or fraction) Actual Cost per hour Administrative Costs: CUPA Administrator (each hour or fraction) Actual Cost Administrative Costs: Environmental Compliance Specialist (each hour or fraction) Actual Cost per hour
Administrative Costs: Fire Safety Officer Assignment, 4 hour minimum (each hour or fraction) Actual Cost per hour
Fire Safety Officer Assignment vehicle fee $ 68.46
Outdoor Dining Inspection Fee $ 186.49
Special Event Planning Fee (each hour or fraction) $ 367.76 Presubmittal Meetings with Building & Safety $ 183.88
Fire I -4

Notes
1 Fees are not subject to the City's established annual administrative revision and increase. *Please note that the changes for this exhibit are noted in Appendix 1.

12.A.e
Packet Pg. 467 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 594 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit J - Records and Election Services
Service FY 2022-23
Fee Unit
Domestic Partner Filing $ 23.41
Domestic Partner Notice of Revocation $ 13.75
Domestic Partner Amendment $ 13.75
Document Certification $ 21.80
Flash Drive Copy (For PRA) $ 5.15
Passport Execution Fee (plus Federal application fees)1 $ 35.00 Passports Photos1 $ 14.50
Public Records Act Copies1 $ 0.20 per page
Lobbyist Registration1 $ 95.00
Lobbyist Renewal/Amendment/Addendum1 $ 54.00
Election Filing Fee1 $ 25.00
Campaign Disclosure Statements (per page)1 $ 0.10 per page Passport Overnight Delivery Fee Actual Cost
(passthrough
overnight
delivery fee)
Nomination Petitions - Every Additional Set (after the first two sets)1 $ 2.00 Nomination Packet for Non-Candidates or Candidates (after the first set)1 $ 45.00 Notes
1 Fees not subject to the City's annual administrative revision and increase.

Records and Election Services J-1

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Packet Pg. 468 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 595 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit K: Miscellaneous
Service FY 2022-23
Fee
Returned Check Processing Fee (First NSF)1 $ 25.00
Returned Check Processing Fee (Subsequent NSF)1 $ 35.00 Returned Check Processing Fee (License Fees)1 $ 10.00
Tobacco Retailer License2
Moving Bus Stop $ 710.64
Duplicate Licenses1 $ 10.00
Performance Permit1 $ 37.00
Replacement of a Performance Permit1 $ 37.00
Pkg Citation Payment Plan - Enrollment Fee (Indigent)1 $ 5.00 Pkg Citation Payment Plan - Late Fee (Indigent)1 $ 5.00 Pkg Citation Payment Plan – Enrollment Fee (General Public)1 $ 25.00 Event Permit - Parking Manager $ 589.18
Event Permit - Parking Operations Specialist $ 298.44
Event Permit - Customer Service Supervisor $ 283.84
Hourly Rate: Parking Manager $ 589.18
Hourly Rate: Principal Administrative Analyst $ 421.74
Hourly Rate: Parking Operations Specialist $ 298.44
Hourly Rate: Customer Service Supervisor $ 283.84
Hourly Rate: Parking Permits Assistant $ 212.11
Notes
1 Fees not subject to the City's annual administrative revision and increase. 2 The Tobacco Retailer License fee has been suspended untill June 30, 2023 to lessen the burden on retailers during the pandemic and to review the ongoing costs of the program in light of existing and future grants. The fee will be in force automatically on July 1, 2023.

Miscellaneous K-1

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5.L.c
Packet Pg. 596 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit L - Public Works: Office of Sustainability and the Environment Service FY 2022-23
Fee
Urban Run-Off Mitigation Onsite Inspection
- per property, includes 2 inspections
$ 176.27
Urban Run-Off Mitigation Onsite Inspection
- per additional inspection
$ 57.79
Landscape & Irrigation Onsite Inspection (SF/MF) $ 271.62 Landscape & Irrigation Onsite Inspection (Comm/MU/Inst) $ 384.32 Landscape & Irrigation Plan Check (SF/MF) $ 346.76
Landscape & Irrigation Plan Check (Comm/MU/Inst) $ 433.45 EV User Fee $ 0.30
Water Neutrality - performance based direct offset of add'l water - plan check
$ 433.45
Water Neutrality - performance based direct offset of add'l water - inspection
$ 173.38
Water Neutrality - administrative fee - SF/MFU 1-101 $ 1,231.00 Water Neutrality - administrative fee - MFU 11-501 $ 1,756.29 Water Neutrality - administrative fee - Comm/MFU 51+ units1 $ 2,642.40 Water Neutrality - in-lieu offset fee $ 0.19
Community Gardens - Annual Permit (Renewal) - Small(less than 150 Sq. Ft)1 $ 100.00 Community Gardens - Annual Permit (Renewal) - Medium(150-249 Sq. Ft.)1 $ 132.00 Community Gardens - Annual Permit (Renewal) - Large 250 Sq Ft. and Larger1 $ 164.00 NOTES
1 Fees are not subject to the City's established annual administrative revision and increase. Fees for the Community Garden - Annual Permits are prorated from a flat fee based on the month the permit is initially issued as follows:
a. First Quater: July - September: The amount noted on the fee schedule shall apply. b. Second Quarter: October - December: 75% of the amount noted on the fee schedule shall apply. c. Third Quarter: January - March: 50% of the amount noted on the fee schedule shall apply. d. 4th Quarter: April - June: 25 % of the amount noted on the fee schedule shall apply.

Garden plots are permitted to Santa Monica residents only in accordance with conditions set forth in the Community Gardens Permit Agreement.

Office of Sustainability and the Environment L-1

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Packet Pg. 470 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 597 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit M - Department of Transportation: Taxis
Service FY 2022-23
Annual base franchise fee per taxicab company - set by ordinance $ 5,000.00 Annual franchise fee per vehicle in taxicab fleet - set by ordinance $ 452.00 New vehicle permit fee $ 135.78
Transfer vehicle permit fee $ 135.78
Renewal vehicle permit fee $ 81.47
Replacement vehicle permit fee $ 43.45
Vehicle re-inspection fee $ 54.31
New and renewal taxicab driver’s permit application fee $ 54.31 Taxicab driver’s permit re-examination fee $ 74.92
Taxicab driver’s permit transfer fee $ 74.92
Taxicab driver’s permit replacement fee $ 54.31
Mileage Rates-flag drop, first 1/9th mile $ 3.50
Mileage Rates - each additional 1/9th mile1
$ 0.40
Mileage Rates - each 37 seconds waiting/delay2
$ 0.40
Airport Flat Rates - North of I-10 to Los Angeles International Airport $ 45.00 Airport Flat Rates - South of I-10 to Los Angeles International Airport $ 40.00 Santa Monica to Bob Hope Airport $ 95.00
Fees are not subject to the City's annual Administration revision and increase.

NOTES:

1. Franchisee and Vehicle Franchise fees are due on January 1st of each year.

2. Vehicle permit renewal fees are due on or before December 31st of each year.

6. Senior Citizens (persons age 65 and older) and persons with disabilities (including persons with a Los Angeles County Transit Operators Association Metro Disabled Identity Card) shall be given a ten percent (10%) taxicab fare discount. The discount shall apply to all destinations and trips.
1 The fee for FY 2022-23 is shown in the amount that is charged to the customer - 1/9th of a mile.
2 The fee for FY 2022-23 is shown in the amount that is charged to the customer - each 37 seconds of delay.

3. Driver permit renewal fees are due between November 1st and December 31st of each year.

4.New taxicab driver permit fees shall be prorated monthly based on the number of calendar months remaining until the permit expires in accordance with Santa Monica Municipal Code Section 6.49.050(d).

5. If a due date falls on a weekend day or holiday, the due date is the next City of Santa Monica business day following the due date.

Taxicabs M - 1

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5.L.c
Packet Pg. 598 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit N - Department of Transportation: Pedicabs
Service Fee as of 7/1/22
New & Renewal Operators Permit Fee1 $253.14
Pedicab Vehicle Decal Permit Fee:

New pedicab vehicle permit fee $145.39
Transfer pedicab vehicle permit fee $145.39
Renewal pedicab vehicle permit fee $66.19
Replacement pedicab vehicle permit fee $46.72
Pedicab vehicle re-inspection fee $36.34
1 Fee is suspended until further notice.

Pedicabs N-1

12.A.e
Packet Pg. 472 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 599 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit O - Community Services Program Fees
Fees as of 7/1/22 – Per Resolution No. _____ (CCS), fees in this exhibit are not subject to the annual administrative revision and increase.

Programs O - 1
A. Community Aquatics:
(1) Recreational and Fitness Swim
Youth1 Adult2 Senior/Student3 Family4
Daily Use
- Residents $2.00 $4.50 $2.25
- Non-Residents $4.00 $9.00 $4.50
Family Use (per day)
- Residents n/a n/a $10.25
- Non-Residents n/a n/a $20.50
Swim Pass (20 swims per pass)
- Residents $25.00 $68.25 $37.50
- Non-Residents $50.00 $137.00 $75.00
1Youth (17 years and under)
2Adults (18 years – 59 years) 3Others: Seniors (60 years and over); Students (18 years or older attending high school, college or trade school full-time with I.D.) 4Family (up to 2 adults and 2 children, additional children admitted at swim center rate) Available Friday night, Saturday and Sunday
(2) Adult and Youth Group Swim Lessons:
a) Residents $53.00 per session
b) Non-residents $105.00 per session
(3) Youth Semi-Private Swim Lessons:
a) Residents $91.00 per session
b) Non-residents $183.00 per session
(4) Specialty Classes: Resident Non-Resident
a) Junior Lifeguard Program $132.00 $166.00
b) Lifeguard Training $221.00 $259.00
c) Water Safety Instructor $275.00 $313.00
d) Diving & Water Polo $ 106.00 $210.00
(5) Aquatics Supplies Fees: Fees will be assessed to cover the actual cost of the items and a portion of administrative expenses.
(6) Shark Youth Swim Team:
a) Residents $144 per session
b) Non-residents $202 per session
*$5.00 Material Fee for Sharks
(7) Fitness Classes: Fees for Shallow or Deep Water Wet Workout/Aqua Aerobics and Fitness Classes
Resident Non-Resident
a) Adult $ 6.00 $12.00
b) Adult Fitness Class Pass* $53.00 $105.00
c) Senior/Student $ 3.00 $ 6.00

12.A.e
Packet Pg. 473 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 600 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit O - Community Services Program Fees
Fees as of 7/1/22 – Per Resolution No. _____ (CCS), fees in this exhibit are not subject to the annual administrative revision and increase.

Programs O - 2
d) Senior/Student Fitness Pass* $27.00 $53.00
*Passes are good for 10 classes, and are non-refundable, non-transferable and non-interchangeable. (8) Aquatics Staffing Fee:

Aquatic Staffing fees shall be billed to the applicant in 30-minute increments for each staff on duty for the duration of the reservation. Fees for staff services are charged to the organization(s) utilizing aquatics facilities outside normal operating hours. Staffing fees are billed in additional to lane rental fees.

Staffing Fee
Hourly
Rate
Swim Instructor/Lifeguard $19.40
Chief Pool Lifeguard $25.23
Guest Services Assistant $23.08
Aquatics Program Coordinator $31.56
* The number of City Aquatic Staff required for an activity or event shall be based on the City’s Aquatics Supervision Standards and may require additional program, facility, or maintenance personnel due to the size or nature of the event. Lifeguard services are defined as on-deck supervision of water activities by City lifeguards. This will be determined at the time of application approval. **This fee may be divided if there are two or more permittees utilizing the facility at one time. ***Permits outside of regular operating hours must be a minimum of 2 hours, with the exception of those permits that are in conjunction with/adjacent to current operating hours.

B. Community Activities:

Gym User Fee: The fees charged for gym use shall help offset the cost of staffing, lights, maintenance and equipment, and shall be as follows:
1Adults (18-49 years old) 2Seniors (50 and older)
Youth Adult1 Seniors2
Daily Use Pass
- Resident $1.50 $3.00 $1.50
- Non Resident $1.50 $4.50 $3.00
Quarterly Passes
- Resident $15.00 $33.00 $16.00
- Non Resident $20.00 $40.00 $20.00

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Packet Pg. 474 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

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Packet Pg. 601 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit O - Community Services Program Fees
Fees as of 7/1/22 – Per Resolution No. _____ (CCS), fees in this exhibit are not subject to the annual administrative revision and increase.

Programs O - 3
C. Tennis Court Reservation Rate: City park and Santa Monica High School Courts when used by the City pursuant to agreements with the Santa Monica-Malibu Unified School District are reserved. (1) Resident Hourly rates (payable in advance) $4.00 per hour, per person, per court Non-resident Hourly rates $5.00 per hour, per person, per court (2) Resident Quarterly passes are valid for 91 days from the date of purchase:
a) Youth (17 years and under) $22.00
b) Adults (18 years – 59 years) $65.00
c) Seniors (60 years and over) $22.00
(3) Resident Tennis Reservation Cards $14.00
(4) No Show Fee $4.00 per hour
No Show Fee (instructors) $8.00 per hour
(no shows or cancellation less than 24 hours in advance of scheduled time) (5) Independent Instructor court fee:

Number of students: 1-3 $17.00 per hour
$ 8.75 per ½ hour
Number of students: 4-7 $25.00 per hour
$12.50 per ½ hour
Group lessons of more than 4 are only allowed through the City’s Community Programs Division.
(6) Santa Monica – based Private Schools $11.00 per hour per court (7) Santa Monica –based Non-Profit Organizations $11.00 per hour per court waived for youth organizations
(8) Ball Machine Fee $14.00 per hour
D. *CREST Out of School Time programs: The CREST program is a joint program between the City and the Santa Monica-Malibu Unified School District. The following fees represent the fees for the City portion of the program.

Service Hours of Service Days of Service Fee
CREST Club School dismissal until
6:00 p.m.

School year only - no
breaks $375/
month
Single Full Day
Care
8:30 a.m. until 5:00 p.m. Pupil Free Day and Single
Day Camp
$82/day
E. *CREST Enrichment – A registration fee will be assessed to cover contractor payment. Participants shall pay for activity materials, if applicable.

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Packet Pg. 475 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

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Packet Pg. 602 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit O - Community Services Program Fees
Fees as of 7/1/22 – Per Resolution No. _____ (CCS), fees in this exhibit are not subject to the annual administrative revision and increase.

Programs O - 4
Registration Fee $143 - $237 per child per class
F. Camp Programs:

Day/Sports Camps
- Resident Full Day $450
- Resident Half day $280
- Non Resident Full day $500
- Non Resident Half day $310
- Extended Care $70
G. SM Adaptive Recreation and Sports Social Programs: A fee will be assessed to cover the direct cost of the activity.

H. Adult Sports Leagues: A fee will be assessed to cover costs for supplies and a portion of administrative expenses. Officiating fees are additional and paid directly to officials.

Team Fee per Season Residents
Residents / SM
Workers
NonResidents
Basketball $354 $401 $441
Volleyball $268 $307 $334
Softball – Men’s $500 $579 $648
Softball – Women’s $420 $483 $546
Softball – Co-ed $477 $548 $617
Softball – Tournament $241 $272 $305
Registration Priority and Definitions
1) Resident Teams – At least 60% of players must live in Santa Monica 2) Residents/SM Workers – At least 60% of players must live or work in Santa Monica. 3) Non-Resident Teams – Less than 60% of players live or work in Santa Monica I. Drop-in Soccer Program: The fees charged for field use shall help offset the cost of staffing, lights, maintenance and equipment, and shall be as follows:

Youth Adult1 Seniors2
Daily Use Pass
- Resident $1.00 $3.00 $1.00
- Non Resident $1.00 $5.00 $2.00
1Adults (18-49 years old) 2Seniors (50 and older)

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Packet Pg. 476 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

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Packet Pg. 603 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit O - Community Services Program Fees
Fees as of 7/1/22 – Per Resolution No. _____ (CCS), fees in this exhibit are not subject to the annual administrative revision and increase.

Programs O - 5
J. Skate Park Fees: A fee will be assessed to cover supplies and a portion of administrative expenses. 1 Valid 91 days from date of purchase
K. Memorial Park Fitness Room Fees
(1) $ 4.00 per entry residents
(2) $ 6.00 per entry non-residents
(3) $26.00 4 week pass – resident
(4) $35.00 4 week pass – non-resident
(5) $ 2.00 Seniors - per entry residents
(6) $ 3.00 Seniors - per entry non-residents
(7) $13.00 Seniors - 4 week pass – resident
(8) $17.00 Seniors - 4 week pass – non-resident
(9) $11.00 per hour personal training permit (1-2 clients) (10) $ 5.00 per ½ hour personal training permit (1-2 clients) L. Activity Passport Replacement Card
(1) $ 1.00 Residents
(2) $ 2.00 Non-Residents
(3) $ 1.00 Employee Fitness Pass
M. Pickleball
(1) $3.00 Residents
(2) $5.00 Non-Residents
N. Community Classes Administration Fee
$5.50 per class registration
NOTES:

Administrative, registration, and materials fees may be assessed for all social service, recreation and community programs, classes One-Time Registration Youth Adult
- Resident $10.00 $15.00
- Non Resident $10.00 $16.50
Daily Pass
- Resident Skate Park & BMX $3.00 $5.00
- Non-Resident Skate Park & BMX $5.00 $5.50
Quarterly Pass1
- Resident Skate Park $20.00 $35.00
- Non-Resident Skate Park $20.00 $38.50
- Resident BMX $10.00 $20.00
- Non-Resident BMX $10.00 $25.00
Annual Pass
- Resident Skate Park $80.00 $140.00
- Non Resident Skate Park $80.00 $154.00
- Resident BMX $35.00 $75.00
- Non-Resident BMX $35.00 $95.00

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Packet Pg. 477 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

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Packet Pg. 604 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit O - Community Services Program Fees
Fees as of 7/1/22 – Per Resolution No. _____ (CCS), fees in this exhibit are not subject to the annual administrative revision and increase.

Programs O - 6
and services that are listed.

Fees to be charged for social service, recreation and community programs which are not listed shall be determined by the Community and Cultural Services Director and shall be based upon the costs incurred in providing the program.

Fee reductions, waiver, or reasonable and customary payment plans may be approved administratively to promote community access to special events and other social and recreational programming.

Beach parking fees will be waived:

A. For registered participants of City classes occurring at the beach and Ocean View Tennis Courts for the duration of the class.

B. To allow time for drop-off and pick-up of registered participants of City youth camps occurring at the beach.

C. For City-authorized contractors and their employees while conducting City activities at the beach and Ocean View Tennis Courts.

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Packet Pg. 478 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

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Packet Pg. 605 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit P1: Community Services

COMMUNITY MEETING ROOMS
Maximum Capacity Hourly Rate
Effective 7-1-22
18-60 $33.00
90-130 $67.00
18-60 $47.00
90-130 $95.50
18-60 $16.50
90-130 $33.00
Must have at least 50% Santa Monica residents.

Large rooms available at:

Joslyn Park
Marine Park
Reed Park
Virginia Avenue Park
NOTES:

1. 2.

3. 4.

5. 6.

7. 8.

9. 10.

11. 12.

Reed Park: 1150 Lincoln Blvd.

Memorial Park: 1401 Olympic
Euclid Park: 1525 Euclid Street
Insurances as determined by the City's Risk Manager may be required.

Park building rooms are not available for commercial ventures.

Douglas Park: 2439 Wilshire Blvd.

Joslyn Park: 633 Kensington
Marine Park: 1406 Marine Street
Virginia Avenue Park: 2200 Virginia Avenue
Euclid Park
Joslyn Park
Memorial Park
Reed Park
Virginia Avenue Park
Large
Large
Park Building Rental Charges
Room Size
Residents :

Small
Rental Fees as of 7-1-22. Fees in this exhibit are not subject to the annual administrative revision and increaseunless otherwise noted.

Small rooms available at:

Douglas Park
Non-Residents:

Small
Large
Santa Monica based non-profit organizations:

Small
Normal room rental hours of operation are 8:00 a.m. - 11:00 p.m. daily, excluding City Holidays.

Virginia Avenue Park room rental hours of operation are: Saturday & Sunday from 8am - 10pm.

A rental charge of $2.69/hr up to 20 hr/week will be assessed to the Santa Monica Lawn Bowling Club for use of the Douglas Park Clubhouse. Hours above 20 hours per week will be charged the Douglas Park Clubhouse facilities rental rate.

Based on availability, a staffing fee of $20.69 (FY 2022-23 rate) per hour will be assessed for usage outside of operating hours.

Capacities vary by facility depending upon square footage, placing of exits, amount of furniture and equipment in the room. Listed capacities are an approximation.

Rates for filming in park buildings are listed in a separate list.

Facility permits are issued according to the facility permitting guidelines. User categories are defined in exhibit P8 of this resolution.

Rental rate waivers may be available for collaborative programs with the City, City sponsored programs, and SM based non-profit youth groups.

Non-SM rates for Reed Park are the same as SM rates due to Proposition A funding requirements.

Staffing fees shall be subject to the annual administrative increase set forth in this Resolution.

Park Building Rentals P1-1

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Packet Pg. 606 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit P5: Community Services

1. Non-Profit Youth Aquatics Program
Short Course
FY2022-23
Long Course
FY2022-23
Santa Monica Based $ 6.00 $ 12.00 per lane per hour
Non-Santa Monica Based $ 12.00 $ 24.00 per lane per hour

2. Non-Profit Adult Aquatics Program and Private Schools Santa Monica Based $ 11.00 $ 22.00 per lane per hour
Non-Santa Monica Based $ 22.00 $ 44.00 per lane per hour

3. Other Organizations and Businesses
Santa Monica Based $ 23.00 $ 46.00 per lane per hour
Non-Santa Monica Based $ 46.00 $ 92.00 per lane per hour

4. Tournaments - Fitness Pool Only
Santa Monica Based Non-profit Youth Aquatics Group $ 225.00 per hour Santa Monica Based Non-profit Adult Aquatics Group $ 375.00 per hour

5. Room Rental (2 hour minimum)
April - October
Santa Monica-based Non-profit Groups & Community Groups $ 90.00 per hour Non-Santa Monica-based Non-profit and Community Groups $ 114.00 per hour November - March
Santa Monica-based Non-profit Groups & Community Groups $ 50.00 per hour Non-Santa Monica-based Non-profit and Community Groups $ 75.00 per hour

6. Filming Fees
Motion Still
Splash or Fitness Pool $ 500.00 $ 300.00
Per Lane Rate $ 64.00 $ 32.00
Deck Only Rate $ 300.00 $ 150.00

1. 2.

3. 4. These fees are in addition to any permits or licenses required for conducting filming in the City of Santa Monica. Per lane usage is permitted only if lanes are rented when the facility is already in use. Additional compensation may be required for filming in the event a scheduled activity or permit is displaced. Additional fees may be assessed for damage to the facility interior or exterior. Pool rental fees are based on the usage of the pool requested and the Sun Deck with Meeting Room if available. Per lane rental and deck only rentals do not include use of the Meeting Room. Room rental fees apply.

Santa Monica Aquatics Facility - Rental Charges
Rental Fees as of 7/1/22; Fees is this exhibit are not subject to the annual administrative revision and increase.

Category
FY2022-23
FY2022-23
Hourly rates FY2022-23
FEE CATEGORY NOTES:

Aquatics groups (teams and clubs) only; must have 50% residency participation to be Santa Monica based.

Aquatics groups (teams and clubs) only; must have 50% residency participation to be Santa Monica based. Includes Santa Monicabased primary and secondary private schools.

Includes room rental, staff facility supervision and recreational swim for up to 20 youth for parties. The City will not provide catering, decorations or direct staff involvement in leading activities.

Swim Center Rentals P5-1

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Packet Pg. 480 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

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Packet Pg. 607 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) EXHIBIT P7: Community Services – Facility User Categories P7-1

CITY OF SANTA MONICA

FACILITY USER CATEGORIES
PARK BUILDING USER CATEGORIES (see Exhibit P1)
Permits for Park Building Meeting Rooms shall be granted according to the user categories listed below in priority order:

City Programs, Events and Meetings
The City of Santa Monica conducts meetings and offers a range of programs and events for youth, adults and persons with disabilities. These programs and events are offered by the Community Services Department which has first priority use of the Park Building Meeting Rooms. Rental fees are not applicable.

Santa Monica-based Non-Profit Groups/Organizations
Santa Monica has a wide network of non-profit organizations with 501(c)3, 501(c)4 or 501 (c) 6 non-profit status. These groups provide a range of human services, education and recreational programs and events to Santa Monica residents. They may serve the general public or special user groups such as seniors, youth, or persons with disabilities. These programs may be free, or attendees may pay a fee for service, a membership fee or a voluntary donation. At least 50% of the organization’s members must be Santa Monica residents. To be in this user category, the organization must be in good standing with the State of California, verified annually. Self-help groups are exempt from the State verification and at least 50% of meeting attendees must be Santa Monica residents. This category also includes governmental agencies. Insurance as determined by the City’s Risk Manager may be required.

Santa Monica Residents
Informal community groups or individuals that do not have tax-exempt non-profit status and are not a business entity but provide community services or citizen participation opportunities to Santa Monica residents are in this category. These events may be meetings, social events or educational or recreation activities. Events and meetings are

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Packet Pg. 608 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) EXHIBIT P7: Community Services – Facility User Categories P7-2
either offered free or an unspecified voluntary donation may be requested to cover the costs of the event or meeting. The permit applicant must be a Santa Monica resident.

Insurance as determined by the City’s Risk Manager may be required.

Non-Santa Monica-based Community Groups and Individuals These users are non-profit organizations without 50% or more attendees being Santa Monica residents or meet the definition of the Santa Monica Residents category however the permit applicant is not a Santa Monica resident.

KEN EDWARDS CENTER (KEC) USER CATEGORIES (see Exhibit P2) Permits for Ken Edwards Center shall be granted according to the Ken Edwards Center Permitting Guidelines. User categories are defined below.

Non-Profit Organizations
501(c)3 or 501(c)4 non-profit community-based organizations, that are funded through the Human Services Grants Program, Cultural Arts Organizational Support Grant Program, or CO-Arts Grant Program of the City of Santa Monica; plus approved Santa Monica neighborhood groups are allowed use of the KEC at no charge for 300 meeting hours each fiscal year. Agencies using more than 300 hours during any fiscal year will be charged the non-profit/community rental fee for those hours over 300. Other 501(c)3 or 501(c)4 non-profit human services organizations meeting the human services needs of Santa Monica residents but not funded directly by the City are charged the nonprofit/community rate. Insurance as determined by the City’s Risk Manager may be required.

Non-Profit Senior Service Organizations
Non-profit organizations with 501(c)3 or 501(c)4 status, not funded by the City of Santa Monica, that provide senior programming consistent with the City’s Housing and Human Services Division and meet the needs of Santa Monica’s senior citizens are in this category. To encourage a full range of senior services, these organizations shall be

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Packet Pg. 482 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

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Packet Pg. 609 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) EXHIBIT P7: Community Services – Facility User Categories P7-3
charged the non-profit Senior Services rate. Insurance as determined by the City’s Risk Manager may be required.

Community Groups
Those organizations without 501(c)3 or 501(c)4 status convening meetings with a focus on human service issues that will benefit low and moderate-income Santa Monica residents are included in this category. These meetings are free of charge and open to the public. An unspecified voluntary donation may be collected to cover the costs of having the meeting. Such groups are charged the non-profit/community group rental fee.

Non-profit organizations conducting fund raising events are also in this category.

Insurance as determined by the City’s Risk Manager may be required.

Filming (See Exhibit P4)
Companies or individuals desiring to take still or motion pictures in Ken Edwards Center are in this category. A film permit must be obtained from the City of Santa Monica in addition to a Ken Edwards Center rental permit. Insurance as determined by the City’s Risk Manager may be required.

SPORTS FACILITIES USER CATEGORIES (see Exhibit P3a)
Permits for fields will be issued in accordance with the Field Permitting Guidelines.

Youth Sports Groups
Community–based athletic non-profit organizations or sports groups with multiple teams and an established program that provides a continuum of opportunities to ensure diversity of users or the full range of skill levels are in this category. Groups must demonstrate that 60% of their participants live in Santa Monica to receive the resident rate. Insurance as determined by the City’s Risk Manager may be required. To be in this user category, verification of good standing with the State of California is required annually.

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Packet Pg. 610 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) EXHIBIT P7: Community Services – Facility User Categories P7-4
Primary and Secondary Private Schools
Primary and secondary private schools offering sports programs are in this category.

These schools must be based in Santa Monica to receive the resident rate.

Non-Profit Organizations
Organizations with 501(c)3 or 501(c)4 non-profit status offering sports programs and events to Santa Monica residents are in this category. They may serve the general public or special user groups such as seniors, youth, or persons with disabilities. These programs may be free, or attendees may pay a fee for service, a membership fee or a voluntary donation. To be in this user category, verification of good standing with the State of California is required annually. These organizations must have membership of at least 60% residents to qualify for the resident rate. Insurance as determined by the City’s Risk Manager may be required.

Community Groups and Individuals
Sports groups/teams who do not qualify as a Youth Sports Group and individuals desiring use of a sports facility are in this category. Programs are either offered free or an unspecified voluntary donation may be requested to cover costs. Groups/teams requesting seasonal permits must demonstrate that 60% of their participants live in Santa Monica to qualify for the Santa Monica resident rate. Insurance as determined by the City’s Risk Manager may be required.

Camps
Organizations conducting youth or adult sports camps are in this category. A voluntary donation or fee for service may be requested to cover costs. Insurance as determined by the City’s Risk Manager may be required. Camps must be based in Santa Monica to receive the resident rate.

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Packet Pg. 484 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

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Packet Pg. 611 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) EXHIBIT P7: Community Services – Facility User Categories P7-5
FILMING USER CATEGORIES (see Exhibit P4)
Filming
Companies or individuals desiring to take still or motion pictures in City facilities are in this category. A filming permit must be obtained from the City of Santa Monica in addition to a facility rental permit. Insurances as determined by the City’s Risk Manager may be required.

SANTA MONICA AQUATICS FACILITIES (see Exhibit P5)
Permits for the Santa Monica run aquatics facilities shall be granted according to the priority usage categories listed below. There are two lists, the first will be used when permitting the Santa Monica Swim Center, the second outlines the priority groups for Santa Monica Malibu Unified School District facilities when operated by the city. In the event that there are competing demands within a user priority, staff will use additional factors as indicated in the Pool Allocation Guidelines to allocate pool space to ensure a balance of programming is available to residents.

Santa Monica Swim Center Priority Usage Categories:

1. City Programs
The City of Santa Monica offers a range of sports programs for youth, adults and persons with disabilities. These programs are offered by the Community Services Department which has first priority use of the City of Santa Monica run aquatic facilities. Rental fees are not applicable.

2. Santa Monica College (SMC)
SMC offers a range of sports programs for students that may utilize the City of Santa Monica run aquatics facilities. Schedule, fees and fee waivers shall be based on a separate facility agreement between the City and SMC.

3. Santa Monica-Malibu Unified School District (SMMUSD)

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The SMMUSD offers a range of sport programs for students that may utilize City of Santa Monica run aquatics facilities.

4. Santa Monica-based Non-Profit Organizations – Youth Aquatics/Sports Programs A community-based athletic non-profit organization or aquatics group whose youth program participation at the City of Santa Monica run aquatics facilities is 50% or more Santa Monica residents. Insurance as determined by the City’s Risk Manager may be required.

5. Non-Santa Monica-based Non-profit Organizations Permitting the Swim Center 2,000 hours or more annually – Youth Aquatics/Sports Programs A community-based athletic non-profit organization or aquatics group whose youth program participation at the City of Santa Monica run aquatics facilities is less than 50% Santa Monica residents however use of the aquatics facilities is at least 2,000 hours annually. Insurance as determined by the City’s Risk Manager may be required.

6. Santa Monica-based Primary and Secondary Private Schools Santa Monica-based primary and secondary private schools offering aquatics programs are in this category. Insurance as determined by the City’s Risk Manager may be required

7. Santa Monica-based Non-Profit Organizations - Adult Aquatics/Sports Programs Santa Monica-based aquatics group whose adult program participation at the City of Santa Monica run aquatics facilities is 50% or more Santa Monica residents are in this category. Insurance as determined by the City’s Risk Manager may be required.

8. Non-Santa Monica-based Non-Profit Organizations permitting the City of Santa Monica run aquatics facilities 2,000 hours or more annually – Adult Aquatics/Sports Programs

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Packet Pg. 486 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

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Packet Pg. 613 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) EXHIBIT P7: Community Services – Facility User Categories P7-7
A community-based aquatics group whose adult program participation at the City of Santa Monica run aquatics facilities is less than 50% Santa Monica residents however use of the City of Santa Monica run aquatics facilities is at least 2,000 hours annually. Insurance as determined by the City’s Risk Manager may be required.

9. Other Santa Monica-based Organizations and Businesses Santa Monica residents, Santa Monica-based organizations (not meeting the criteria of higher user categories), Santa Monica-based private businesses and commercial camp organizers and Santa Monica-based special event promoters are in this category.

Insurance as determined by the City’s Risk Manager may be required.

10. Other Non-Santa Monica-based Organizations and Businesses Non-Santa Monica residents, youth or adult aquatics groups (not meeting the criteria of higher user categories), non-Santa Monica-based private businesses, commercial camp organizations, and non-Santa Monica-based special event promoters are in this category.

Insurance as determined by the City’s Risk Manager may be required.

11. Filming
Companies or individuals desiring to take still or motion pictures using aquatics facilities are in this category. A film permit must be obtained from the City of Santa Monica in addition to a facility rental permit. Insurances as determined by the City’s Risk Manager may be required.

SMMUSD Aquatic Facilities Priority Usage Categories:

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2. Santa Monica-Malibu Unified School District (SMMUSD) The SMMUSD offers a range of sport programs for students that may utilize City of Santa Monica run aquatics facilities.

3. Santa Monica College (SMC)
SMC offers a range of sports programs for students that may utilize the City of Santa Monica run aquatics facilities. Schedule, fees and fee waivers shall be based on a separate facility agreement between the City and SMC.

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Packet Pg. 615 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) EXHIBIT P7: Community Services – Facility User Categories P7-9

8. Non-Santa Monica-based Non-Profit Organizations permitting the City of Santa Monica run aquatics facilities 2,000 hours or more annually – Adult Aquatics/Sports Programs
A community-based aquatics group whose adult program participation at the City of Santa Monica run aquatics facilities is less than 50% Santa Monica residents however use of the City of Santa Monica run aquatics facilities is at least 2,000 hours annually. Insurance as determined by the City’s Risk Manager may be required.

Insurance as determined by the City’s Risk Manager may be required.

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Packet Pg. 489 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 616 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit Q: Community Services - Beach House
FY 2022-23
$12.00 per day
$3.00 per hour

ACTIVITIES
Pool Passes - Summer & Pop-Up Pool Days
Adult $10.00 per day
Senior (60+) $5.00 per day
Youth (1-17) $4.00 per day
Children Under 12 Months Free per day
Pool Passes - Sunset Swim
Adult $10.00 per day
Senior (60+) $5.00 per day
Event Fee $20.00
Series
Single Class/
Drop-in Rate
Semi-Private Swim Lessons $110.00 (2-wk session) N/A
Aqua Aerobics $11.00
Paddleboard Lessons $45.00
Floating Fitness $20.00

RENTALS
ACBH Court Reservations - Volleyball/Tennis/Soccer (Year-Round) Community Groups/Individuals $15.00 per hour
Non-Profit Organizations/Schools $15.00 per hour
Commercial - Occasional Use $33.00 per hour
Commercial - Seasonal Use $16.00 per hour
Camp $35.00 per hour
Tournament $26.00 per day
Walk-up: First Come, First Served Free
ACBH Canopy Reservations (Summer) $60.00 4 hours
Paddleboard Rentals (Year-Round) $45.00 2 hours
$65.00 4 hours
Beach House Facility Rental and Use Charges

4. The Beach House parking lots are hereby excluded from Resolution Number ____________establishing parking rates for beach parking lots in Santa Monica.

BEACH HOUSE
Rental Fees as of 7-1-22. F ees in this exhibit are not subject to the annual administrative revision and increase.

1. The rates to be charged for parking at the Beach House shall be fixed by the City Manager from time to time, but in no event shall exceed twelve dollars ($12.00) per day or three dollars ($3.00) per hour.

2. Use of residential parking permits is prohibited.

3. Disabled Placards and Senior Beach Parking passes will be accepted for day use parking at the Beach House.

Beach House Parking
Beach House Parking
Beach House Community Use Fees
The following fees are established for recreational facilities, services, programs, and classes. These fees may be updated periodically to reflect changes in the cost of living as measured by the growth of total city compensation.

CLASSES
N/A
N/A
To maximize the public access and enjoyment of the pool or other amenities, the Director may authorize from time to time temporarily or seasonally discounted fees. Such discounts may be made available to the public without preference or bias to any user group.
(1) When instruction and other services are provided by a contract instructor, the fees charged for recreation and community programs at the Beach House shall be based on the cost of the contract plus administration and shall be no more than is reasonably necessary to cover the cost of the goods and services provided, plus administration.

N/A
Beach House Q-1

12.A.e
Packet Pg. 490 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 617 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit Q: Community Services - Beach House

BEACH HOUSE
Beach House Facility Rental and Use Charges
(2) To maximize facility use by the public and revenue return to the City, the Director may fix any given rental rate at his or her discretion provided that such rate is commensurate with market rate for such rentals. (2) When provided by the City, fees charged for recreation and community programs shall be determined by the Director of Community Services (“Director”) and shall be based on the costs incurred in providing the program, plus administration. (3) A registration and/or materials fee may be assessed for programs, classes and services offered at the Beach House. (1) The Director shall establish and update from time to time Facility Rental and Use Charges for private events or commercial filming that are commensurate with current market rates for comparable venues.

NOTES:

Fees and charges imposed for the use of Beach House facilities and services but not listed in this resolution shall be determined by the Director. Fees shall be based on the costs incurred in providing the facility or service, and charges shall be based on market conditions.

Beach House fee reductions or waivers may be approved administratively to promote community access to special events and other social and recreational programming.
(3) Charges for up to 25% of certain classes of private rentals may be reduced by up to 50% for non-profit 501(c)3 organizations.

The Director shall establish and update from time to time the eligibility standards for this discount. The standards shall ensure that such discount opportunities are allocated fairly and without bias, shall specify the type of uses permitted, and shall list the facilities available.
(4) Charges for certain private rentals may be reduced by up to 50% for governmental agencies. The Director shall establish and update from time to time the standards for this discount. The standards shall ensure that such discount opportunities are allocated fairly and without bias, shall specify the type of uses permitted, and shall list the facilities available. (5) The Director may establish additional charges for goods and services associated with facility rentals at market rates, including but not limited to:
a. Security staffing and services
b. Parking attendant and services
c. Cleaning and trash removal services
d. Event production and management services
e. Furniture or equipment rentals
(6) In accordance with industry standard practice, the Director may charge to the renter a percentage of gross receipts for all outside vendor contracts for services provided on-site during the facility rental. (7) The Director may require a deposit or other security prior to issuance of a Facility Rental Agreement or Commercial Filming Permit. The policy regarding the amount of deposit and deposit return shall be established by the Director and revised from time to time in accordance with standard industry practices.
(8) With Council approval, the City Manager may prepare a contract for facility rental management services in accordance with all applicable City, state, and federal laws. Any such contract shall be let. Such Contractor shall adhere to the fees and charges established in this Resolution. Additional fees or charges to cover the cost of services provided by the Contractor may be assessed upon written authorization by the City Manager.

Beach House Q-2

12.A.e
Packet Pg. 491 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 618 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit T - Library
Service FY 2022-23
Fee Unit
Interlibrary Loan Request (plus Lending Library Charges, if any) $ 5.00 Replacement of Lost Adult Library Card
$ 2.00
Replacement of Lost Children's Library Card
$ 1.00
Black & White Copy or Print $ 0.15
Color Copy or Print $ 0.50
11 x 17 Copy or Print $ 0.30
Internet session for extra time or those without Library cards $ 2.00 Image Archives High Resolution Electronic Files & Reprints $ 20.00

MEETING ROOM RESERVATION RATES
Room Rental Cancellation Fee
$ 25.00
Technology Package Fee $ 38.00
Deposit for MLK, Jr Auditorium $ 250.00
Deposit for all other meeting rooms $ 100.00
Main Library, 601 Santa Monica Blvd
Martin Luther King, Jr. Auditorium & Reception Room Use Martin Luther King, (MLK) Jr. Auditorium Rental (3 Hour Minimum) $ 240.00
Each Additional Hour $ 80.00
Piano Use $ 100.00
Security Staffing Fee Per Hour or Portion Thereof for use of Martin Luther King, Jr. Auditorium outside operating hours $ 70.00
Kitchen Use Per Hour or Portion Thereof $ 50.00
Multipurpose Room
Multipurpose Room Rental (3 Hour Minimum) $ 180.00
Each Additional Hour $ 60.00
Kitchen Use Per Hour or Portion Thereof $ 50.00
Community Meeting Room
Rental (3 Hour Minimum) $ 90.00
Each Additional Hour $ 30.00
Kitchen Use Per Hour or Portion Thereof $ 50.00
Fairview Branch Community Room, 2101 Ocean Park Blvd.

Fairview Branch Comm Room Rental (3 Hour Minimum) $ 90.00 Each Additional Hour $ 30.00
Security Staffing Fee Per Hour or Portion Thereof for use of branch meeting room outside operating hours $ 35.00
Montana Avenue Branch Community Room, 1704 Montana Avenue Montana Ave Branch Comm Room Rental (3 Hour Minimum) $ 90.00 Each Additional Hour $ 30.00
Security Staffing Fee Per Hour or Portion Thereof for use of branch meeting room outside operating hours $ 35.00
Ocean Park Branch Community Room, 2601 Main Street
Ocean Park Branch Comm Room Rental (3 Hour Minimum) $ 90.00 Each Additional Hour $ 30.00
Security Staffing Fee Per Hour or Portion Thereof for use of branch meeting room outside operating hours $ 35.00
Pico Branch Annex, 2201 Pico Blvd.

Pico Branch Annex Rental (2 Hour Minimum) $ 60.00
Each Additional Hour $ 30.00
Security Staffing Fee Per Hour or Portion Thereof for use of branch meeting room outside operating hours $ 35.00
Kitchen Use Per Hour or Portion Thereof $ 25.00
*These fees are not subject to the annual administrative revision and increase.* Library T-1

12.A.e
Packet Pg. 492 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 619 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit V - Public Works: Cemetery*
Service Effective
7-1-22
Ground Burial
Adult Grave (Single-Interment) $ 12,165.80
Adult Grave (Double Interment) $ 19,382.80
Adult Grave (Double-Interment Privilege) $ 12,165.80
Adult Green Burial Grave (Single-Interment) $ 14,019.64 Place Ashes in Existing Green Burial Plot $ 1,216.58
Infant Grave $ 633.41
Cremation Grave (Single) $ 5,979.80
Cremation Grave (Double) $ 10,103.80
Cremation Grave (Multiple Interment Privilege) $ 5,979.80 Cremation Green Burial Grave $ 11,234.80
Place Ashes in Existing Full Size Grave (Multiple Interment Privilege) $ 1,216.58 Crypt Spaces
Crypt (Single) Row 1 $ 18,003.04
Crypt (Single) Row 2 $ 20,003.37
Crypt (Single) Row 3 $ 20,003.37
Crypt (Single) Row 4 $ 18,003.04
Crypt (Single) Row 5 $ 11,335.23
Crypt (Single) Row 6 $ 10,001.67
Crypt (Single) Row 7 $ 10,001.67
Crypt (Double) Row 1 $ 25,604.32
Crypt (Double) Row 2 $ 32,272.12
Crypt (Double) Row 3 $ 32,272.12
Crypt (Double) Row 4 $ 25,604.32
Crypt (Double) Row 5 $ 18,936.53
Crypt (Double) Row 6 $ 17,602.97
Crypt (Double) Row 7 $ 17,602.97
Couch Crypt Row 1 $ 25,604.32
Couch Crypt Row 2 $ 32,272.12
Couch Crypt Row 3 $ 32,272.12
Couch Crypt Row 4 $ 25,604.32
Couch Crypt Row 5 $ 18,936.53
Couch Crypt Row 6 $ 17,602.97
Couch Crypt Row 7 $ 17,602.97
Place Ashes in Existing Crypt Interment Privilege $ 1,216.58 Niches
(Arbor View - Outdoor Niches)
Row 1 $ 3,467.24
Row 2 $ 5,067.50
Row 3 $ 5,334.22
Row 4 $ 5,334.22
(Faith)
Marble $ 1,608.04
V - 1
*Please note that the changes for this exhibit are noted in Appendix 2.

12.A.e
Packet Pg. 493 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 620 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit V - Public Works: Cemetery
Service Effective
7-1-22
Small Glass - 11.5" L x 11" W x 6.5" H $ 3,015.05
Medium Glass - 11.5" L x 11" W x 14" H $ 5,829.13
Large Glass - 23.5" L x 11" W x 14" H $ 7,973.18
(Hope)
Marble $ 1,608.04
Small Glass - 11.5" L x 11" W x 6.5" H $ 3,015.05
Medium Glass - 11.5" L x 11" W x 14" H $ 5,829.13
Large Glass - 23.5" L x 11" W x 14" H $ 7,973.18
(Sanctuary of Devotion)
Large 26 inch (Outside View) Rows 3-5 $ 16,318.11
Large 26 inch (Outside View) Rows 6-8 $ 14,128.53
Large 23 inch $ 8,522.96
Large 20 inch (Outside View) $ 10,822.94
Corner $ 7,594.97
Medium Rows 1-6 $ 5,411.46
Medium Rows 7-8 $ 4,895.90
(Library of Living Memories)
Rows 1-8 $ 2,133.67
Row 9 $ 1,800.29
(Heavenly Gate)
Marble $ 2,144.04
Top Row $ 3,015.05
Medium Glass $ 5,829.13
Large Glass $ 7,973.18
Niches (Precious/Cherish)
Glass $ 2,133.67
Marble $ 1,800.29
Bayview (Newly developed cremation niche spaces 2011)
(Bay View Columbarium Entry) Single (A,B,C,D,E,O)
Row 7 $ 3,333.88
Row 6 $ 5,334.22
Row 5 $ 5,600.92
Row 4 $ 5,867.64
Row 3 $ 5,867.64
Row 2 $ 5,600.92
Row 1 $ 4,000.66
(Bay View Columbarium Entry) Wide Single (H,S,U)
Row 6 $ 8,001.34
Row 3 $ 8,801.47
Row 2 $ 8,401.41
Row 1 $ 6,001.00
(Bay View Columbarium Entry) Double (L)
Row 6 $ 10,668.46
V - 2
*Please note that the changes for this exhibit are noted in Appendix 2.

12.A.e
Packet Pg. 494 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 621 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit V - Public Works: Cemetery
Service Effective
7-1-22
Row 5 $ 11,201.87
Row 4 $ 11,735.30
Row 3 $ 11,735.30
Row 2 $ 11,201.87
(Bay View Columbarium Entry) Double (M, Outside Glass
Row 6 $ 12,002.02
Row 5 $ 12,535.44
Row 4 $ 13,068.86
Row 3 $ 13,068.86
Row 2 $ 12,535.44
(Bay View Columbarium Entry) Feature (R)
Row 4 $ 30,138.42
(Bay View Columbarium Entry) Single (T) Outside Glass
Row 6 $ 6,001.00
Row 5 $ 6,267.70
Row 4 $ 6,534.42
Row 3 $ 6,534.42
Row 2 $ 6,267.70
Niches (Bay View Columbarium Entry) Feature (P)
Row 4 $ 22,937.21
Row 3 $ 22,937.21
Row 2 $ 22,937.21
(Bay View Columbarium Entry) Feature (K)
Row 3 $ 41,873.75
(Bay View Columbarium Entry) Wide Single Angle Corner (G,H) Row 7 $ 5,267.53
Row 6 $ 8,268.06
Row 5 $ 8,668.12
Row 4 $ 9,068.19
Row 3 $ 9,068.19
Row 2 $ 8,668.12
Row 1 $ 6,267.70
(Bay View Columbarium Vault) (Elevations 4,9)
Row 7 $ 3,067.17
Row 6 $ 5,067.50
Row 5 $ 5,334.22
Row 4 $ 5,600.92
Row 3 $ 5,600.92
Row 2 $ 5,334.22
Row 1 $ 3,733.94
(Bay View Columbarium Vault) Wide Single (H)
Row 6 $ 7,734.62
V - 3
*Please note that the changes for this exhibit are noted in Appendix 2.

12.A.e
Packet Pg. 495 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 622 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit V - Public Works: Cemetery
Service Effective
7-1-22
(Bay View Columbarium Vault) Double (L)
Row 6 $ 10,401.73
Row 2 $ 10,935.17
(Bay View Columbarium Vault) Feature (N)
Row 3 $ 41,607.04
(Bay View Columbarium Alcove) (Elevations 6,7,8) Single (B,D) Row 7 $ 2,800.46
Row 6 $ 4,800.78
Row 5 $ 5,067.50
Row 4 $ 5,334.22
Row 3 $ 5,334.22
Row 2 $ 5,067.50
Row 1 $ 3,467.24
(Bay View Columbarium Alcove) Wide Single (H)
Row 6 $ 7,467.91
Row 3 $ 8,268.06
Row 2 $ 7,867.98
(Bay View Columbarium Alcove) Double (L)
Row 5 $ 10,668.46
Row 4 $ 11,201.87
Row 3 $ 11,201.87
(Bay View Columbarium Alcove) Feature (R)
Row 4 $ 29,338.30
(Bay View Columbarium Alcove) Wide Single Inside Corner (G, Row 7 $ 4,734.12
Row 6 $ 7,734.62
Row 5 $ 8,134.70
Row 4 $ 8,534.76
Row 3 $ 8,534.76
Row 2 $ 8,134.70
(Bay View Columbarium Family Alcove) Single (F)
Row 5 $ 3,867.30
Row 1 $ 3,867.30
(Bay View Columbarium Family Alcove) Feature (Q)
Row 4 $ 24,137.41
Row 3 $ 24,137.41
Row 2 $ 24,137.41

ENDOWMENT CARE
V - 4
*Please note that the changes for this exhibit are noted in Appendix 2.

12.A.e
Packet Pg. 496 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 623 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit V - Public Works: Cemetery
Service Effective
7-1-22
Endowment Care (All interment spaces, except green burial graves) 25% of the cost of the interment
space.

Endowment Care (Green burial graves) 35% of the cost of the interment
space.

CEMETERY MISCELLANEOUS SERVICE CHARGES
Opening and Closing (Adult Grave) per casket $ 1,213.51 Opening and Closing (Crypt) per casket or urn $ 913.47
Opening and Closing (Niche) per urn $ 126.66
Opening and Closing (Cremation Grave) per urn $ 382.24
Opening and Closing (Infant Grave) per casket $ 382.24
Administrative $ 140.00
Witnessed Lowering $ 460.05
Graveside Set-up/Equip. $ 418.49
Cryptside Set-up/Equip. $ 357.82
Nicheside Set-Up/Equip. $ 303.24
Disinterment (Adult Grave) $ 1,666.93
Disinterment (Cremation Grave) $ 749.45
Disinterment (Infant Grave) $ 749.45
Disinterment (Crypt) $ 819.75
Disinterment (Niche) $ 66.66
Marker Installation (Adult Grave) $ 566.74
Marker Installation (Crypt) $ 186.68
Marker Installation (Niche) $ 126.66
Upright Monument Installation $ 1,133.50
Memorial Tablet Installation $ 2,267.03
Single Sandblasting for Crypt Front $ 466.73
Double Sandblasting for Crypt Front $ 600.09

MORTUARY CHARGES
Basic Services of Funeral Director and Staff $ 1,726.93 Embalming $ 676.03
Special Care of autopsied remains $ 250.01
Harvest repair $ 408.27
Pacemaker removal $ 66.66
Other preparation of the remains $ 324.03
Identification/viewing of un-embalmed remains (30-minutes) $ 231.97 Dressing and casketing of unembalmed remains $ 262.90
Refrigeration of remains $ 676.03
V - 5
*Please note that the changes for this exhibit are noted in Appendix 2.

12.A.e
Packet Pg. 497 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 624 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit V - Public Works: Cemetery
Service Effective
7-1-22
Transfer of remains to funeral home (Residence removal or second attendant, add $95.00) (Beyond 30 miles, charged at $3.00 per mile) $ 793.45
Funeral Coach (Hearse) 4 hours (Each additional hour charged at $150 per hour) (Beyond 30 miles, charged at $3.00 per mile) $ 822.73
8 Pass Limo - 4 hours (Each additional hour charged at $150 per hour) (Beyond 30 miles, charged at $3.00 per mile)
$ 912.43
10 Pass Limo - 4 hours (Each additional hour charged at $150 per hour) (Beyond 30 miles, charged at $3.00 per mile)
$ 952.64
Flower Van - 4 hours (Each additional hour charged at $150 per hour) (Beyond 30 miles, charged at $3.00 per mile)
$ 519.62
Additional livery charges to Riverside National Cemetery $ 200.01 Foreign Consulate office visit $ 400.05
Transfer of remains to place of autopsy and return to funeral home (Beyond 30 miles, charged at $3.00 per mile)
$ 303.24
Delivery of casketed remains to residence for viewing (Beyond 30 miles, charged at $3.00 per mile)
$ 400.05
Use of staff for viewing $ 631.85
Use of staff for funeral ceremony $ 756.31
Use of staff for memorial service (no casket present) $ 677.02 Additional evening service $ 916.60
Use of equipment and Staff for graveside ceremony $ 521.51 Charge for any ceremony held on weekend $ 1,455.65
Re-filing of permit or affidavit preparation $ 200.01
Use of Audio Visual Equipment $ 545.86
Scattering at sea (unwitnessed) $ 197.02
Direct Cremation
This charge is for the cremation process wherein no services, ceremonies, or viewings will be held for the decedent. Also included is a minimum cremation container that meets crematory requirements. This charge does not include scattering at sea or other disposition of the cremated remains.
$ 1,600.25
Immediate Burial
This charge is for the immediate burial at the Woodlawn Cemetery or other cemetery within 30 miles of Woodlawn Cemetery wherein no services, ceremonies, or viewings will be held for the decedent. This charge does not include the price of a casket.
$ 3,042.18
V - 6
*Please note that the changes for this exhibit are noted in Appendix 2.

12.A.e
Packet Pg. 498 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 625 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit V - Public Works: Cemetery
Service Effective
7-1-22
Forwarding Remains to another funeral home.

This charge includes basic services of funeral director and staff, a proportionate share of overhead costs, transfer of remains to Woodlawn, securing and filing necessary certificates and permits, embalming or other preparation of remains, and delivery to Los Angeles International Airport (The permit, combo shipping unit or air
tray, additional services and casket are not included). $ 2,900.05
Receiving remains from another funeral home.

This charge includes basic services of funeral director and staff, a proportionate share of overhead costs, transfer of remains to Woodlawn, securing and filing necessary certificates and permits. (Additional services, casket, and other merchandise not included). $ 2,313.12
Infant Burial - Includes Non-Viewing Graveside Ceremony, basic services of funeral director and staff, transfer of remains to mortuary, embalming or refrigeration, dressing, cosmetics, and casketing, use of staff and/or equipment for graveside ceremony
(on-site).
$ 1,521.09

CEMETERY MISCELLANEOUS SERVICE CHARGES
Temporary Marker Placement $ 91.10
Oversized marker/Upright Monument Removal Fee $ 278.04
Witness Marker Installation $ 139.02
Chapel Fee $ 620.57

MORTUARY CHARGES
Refrigeration of remains (beyond 21 days, charged an additional $22.54 per day)
$ 22.54
V - 7
*Please note that the changes for this exhibit are noted in Appendix 2.

12.A.e
Packet Pg. 499 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 626 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Appendix
1- Revised Fire Department Fees

12.A.e
Packet Pg. 500 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 627 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Fire Department User Fee Study
In FY 2020-21, the City conducted a comprehensive citywide fees study that was presented to Council at the May 25, 2021 Budget Study Session. That study excluded the Fire Department fees because of pending staff changes. Staff was to complete the Fire Department study during fiscal year 2021-22 and return to Council with the proposed fee changes as part of the FY 2022-23 Proposed Budget.

The Fire Department fee study proposes to increase 25 fees, decrease 76 fees, and create 14 new fees, to set the fees at the appropriate cost recovery level (in most cases 100% of the costs to provide the service). The fee adjustments are a result of more efficient processes and changing workflows resulting from department restructuring, legislative requirements, and more accurate calculations of the full costs to provide services. The proposed new fees are primarily for services the City has provided without recovering costs, as well as fees to meet legal requirements. Additionally, two fees for services no longer provided or redundant with other fees are proposed for deletion.

The following table lists the proposed new fees. Further detail on all other fee changes is included in the User Fee Study Summary sheet. The fee changes will be included in the City’s master fee resolution, which will be presented to Council for approval at the time of budget adoption.

Fire Department Proposed New Fees
Ord
(used to identify
the fee in the
summary sheet
Service Name Fee
Description
Recommended
Amount
Primary
Impact
Purpose for Fee
19 Fire Sprinkler
monitoring alarm
system
New flat fee $443.87 Developers and
Businesses
This new fee is for the code
compliance review of fire
sprinkler monitoring alarm
systems.
28 AST
Install: generator
belly tank
New flat fee $315.04 Businesses This new fee is for
inspection of aboveground
installation of a generator
belly tank.
37 Emergency
responder radio
system
New flat fee $2,502.02 Developers and
Businesses
This new fee is for review of
new construction permits
for emergency responder
radio systems.
38 Emergency
responder radio
rental
New - rental $100.00 Developers and
Businesses
This new fee is for rental of
Fire Department equipment
to test a building's
emergency response radio
system.
39 Battery systems New flat fee $1,103.29 Developers and Businesses
This new fee is for the
inspection of battery
systems in new and existing
construction.
40 Gas detection
system
New flat fee $1,041.30 Developers and
Businesses
This new fee is for the
inspection of gas detection
systems in new
construction.

Appendix 1

12.A.e
Packet Pg. 501 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 628 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Fire Department Proposed New Fees
Ord
(used to identify
the fee in the
summary sheet
Service Name Fee
Description
Recommended
Amount
Primary
Impact
Purpose for Fee
84 Mixed use -
Business &
Mercantile
New flat fee $206.64 Businesses and
Residents
This new fee provides a
more detailed explanation
of services for a newer type
of mixed-use building. The
current fee is blended
under another fee's generic
line item.
85 Mixed use -
Residential
New flat fee $206.64 Businesses and
Residents
This new fee provides a
more detailed explanation
of services for a newer type
of mixed-use building. The
current fee is blended
under another fee's generic
line item.
97 Large Special Event
Review requiring
setup prior to day
of event (5 hour
minimum)
New - 5 Hour
minimum,
hourly
afterwards
$1,861.15 Developers and
Businesses
This new fee will allow an
hourly charge for any
additional time spent on a
large special event.
130 Final building
Inspection: R-3
New flat fee $194.64 Developers and
Businesses
This new fee is for R-3
building inspections, which
is not captured in the
current fee schedule.
146 Administrative
Costs: CUPA
Administrator
(each hour or
fraction)
New - Actual
Cost
Actual Cost Developers and
Businesses
This new fee will allow an
hourly charge for any
additional time spent on a
fee generating activity.
151 Outdoor Dining
Inspection Fee
New flat fee $186.49 Businesses This new fee is for outdoor dining inspections, which is
not captured in the current
fee schedule.
152 Special Event
Planning Fee (each
hour or fraction)
New - Hourly $367.76 Businesses This new fee is for planning services provided for special
events, which is not
captured in the current fee
schedule.
153 Presubmittal
Meetings with
Building & Safety
New - Hourly $183.88 Developers and
Businesses
This new fee is for plan
check pre-submittal
meetings with developers
and businesses, which is not
captured in the current fee
schedule.

Appendix 1

12.A.e
Packet Pg. 502 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 629 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) User Fee Study Summary Sheet
City of Santa Monica
Fire Department (190)
FY 2021/2022
Ord Service Name Fee Description Annual
Volume Current Fee Full Cost Full Cost with 3.1% COLA
Current
Recovery % Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Fee with 3.1%
COLA
Annual
Revenue2
Increased
Revenue
Recommended
Subsidy
1 Standard/complex plan check-new building: 1st 2,500 sf Flat fee 15 $ 710.22 $ 673.33 $ 694.20 105% $ 10,413 $ 10,653 $ (240) 100% $ 673.33 $ 694.20 $ 10,413 $ (240) $ - 2 Standard/complex plan check-new building: >2,500 sf (per sf) Per sq ft (plus base
fee) 26 $ 0.07 $ 0.07 $ 0.07 105% $ 2 $ 2 $ (0) 100% $ 0.07 $ 0.07 $ 2 $ (0) $ - 3 Commercial Tenant Improvement: 1st 2,500 sf Flat fee 71 $ 355.11 $ 336.66 $ 347.10 105% $ 24,644 $ 25,213 $ (569) 100% $ 336.66 $ 347.10 $ 24,644 $ (569) $ - 4 Commercial Tenant Improvement: > 2,500 sf (per sf)
Per sq ft (plus base
fee) 90 $ 0.04 $ 0.03 $ 0.03 105% $ 3 $ 3 $ (0) 100% $ 0.03 $ 0.03 $ 3 $ (0) $ - 5 Miscellaneous plan review Hourly 150 $ 532.67 $ 336.66 $ 347.10 158% $ 52,065 $ 79,901 $ (27,835) 100% $ 336.66 $ 347.10 $ 52,065 $ (27,835) $ - 6 Solar panel plan review Flat fee 148 $ 277.25 $ 336.66 $ 347.10 82% $ 51,371 $ 41,033 $ 10,338 100% $ 336.66 $ 347.10 $ 51,371 $ 10,338 $ - 7 Fire Sprinkler - NFPA 13/13R Sys: 1-10 Heads Flat fee 56 $ 611.60 $ 430.53 $ 443.87 142% $ 24,857 $ 34,250 $ (9,393) 100% $ 430.53 $ 443.87 $ 24,857 $ (9,393) $ - 8 Fire Sprinkler - NFPA 13/13R Sys: 10+ Heads
Per sprinkler head
(plus base fee) 122 $ 5.60 $ 4.42 $ 4.56 127% $ 556 $ 683 $ (127) 100% $ 4.42 $ 4.56 $ 556 $ (127) $ - 9 Fire Sprinkler - NFPA 13D Sys: up to 10,000 sq ft Flat fee 90 $ 695.85 $ 430.53 $ 443.87 162% $ 39,949 $ 62,627 $ (22,678) 100% $ 430.53 $ 443.87 $ 39,949 $ (22,678) $ - 10 Fire Sprinkler - NFPA 13D Sys: >10,000 sq ft Flat fee 3 $ 864.37 $ 563.20 $ 580.66 153% $ 1,742 $ 2,593 $ (851) 100% $ 563.20 $ 580.66 $ 1,742 $ (851) $ - 11 Fire Sprinkler- NFPA 13D: TI Flat fee 3 $ 358.85 $ 297.85 $ 307.09 120% $ 921 $ 1,077 $ (155) 100% $ 297.85 $ 307.09 $ 921 $ (155) $ - 12 Fire Sprinklers: special high pile and sprinkler system combined Deposit/Actual Cost - $ 1,000.00 $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 13 Private hydrant systems Actual Cost - $ 611.60 $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 14 Fire pump installation Flat fee 4 $ 2,128.13 $ 1,690.93 $ 1,743.35 126% $ 6,973 $ 8,513 $ (1,539) 100% $ 1,690.93 $ 1,743.35 $ 6,973 $ (1,539) $ - 15 Fire Alarms, new system, 1st 24 Devices Flat fee 12 $ 1,348.02 $ 961.22 $ 991.02 140% $ 11,892 $ 16,176 $ (4,284) 100% $ 961.22 $ 991.02 $ 11,892 $ (4,284) $ - 16 Fire Alarms, new system, each additional device over 24 devices per device (plus
base fee) 17 $ 11.23 $ 13.27 $ 13.68 85% $ 233 $ 191 $ 42 100% $ 13.27 $ 13.68 $ 233 $ 42 $ - 17 Fire alarms, TI's, 1st 24 devices Flat fee 92 $ 780.11 $ 629.54 $ 649.05 124% $ 59,713 $ 71,770 $ (12,057) 100% $ 629.54 $ 649.05 $ 59,713 $ (12,057) $ - 18 Fire alarms, TI's, each additional device over 24 devices per device (plus
base fee) 33 $ 11.23 $ 13.27 $ 13.68 85% $ 451 $ 371 $ 81 100% $ 13.27 $ 13.68 $ 451 $ 81 $ - 19 Fire Sprinkler monitoring alarm system New flat fee 35 $ - $ 430.53 $ 443.87 0% $ 15,536 $ - $ 15,536 100% $ 430.53 $ 443.87 $ 15,536 $ 15,536 $ - 20 Fire Alarms, fire panel replacement Flat fee 7 $ 190.34 $ 297.85 $ 307.09 64% $ 2,150 $ 1,332 $ 817 100% $ 297.85 $ 307.09 $ 2,150 $ 817 $ - 21 Special fire extinguisher systems - clean agent Flat fee 7 $ 1,117.11 $ 894.89 $ 922.63 125% $ 6,458 $ 7,820 $ (1,361) 100% $ 894.89 $ 922.63 $ 6,458 $ (1,361) $ - 22 Special fire extinguisher systems - (eg kitchen hoods) Flat fee 24 $ 780.11 $ 629.54 $ 649.05 124% $ 15,577 $ 18,723 $ (3,145) 100% $ 629.54 $ 649.05 $ 15,577 $ (3,145) $ - 23 Medical lab: gas systems (type 1) Flat fee 1 $ 1,175.98 $ 705.83 $ 727.71 167% $ 728 $ 1,176 $ (448) 100% $ 705.83 $ 727.71 $ 728 $ (448) $ - 24 Medical lab: gas systems (type 2 & 3) Flat fee 1 $ 1,886.21 $ 1,715.83 $ 1,769.02 110% $ 1,769 $ 1,886 $ (117) 100% $ 1,715.83 $ 1,769.02 $ 1,769 $ (117) $ - 25 Storage tank above ground - install Flat fee 1 $ 1,264.75 $ 817.55 $ 842.89 155% $ 843 $ 1,265 $ (422) 100% $ 817.55 $ 842.89 $ 843 $ (422) $ - 26 Storage tank above ground - removal Flat fee 1 $ 998.42 $ 341.32 $ 351.90 293% $ 352 $ 998 $ (647) 100% $ 341.32 $ 351.90 $ 352 $ (647) $ - 27 Storage tank above ground - modify Flat fee 1 $ 732.08 $ 204.79 $ 211.14 357% $ 211 $ 732 $ (521) 100% $ 204.79 $ 211.14 $ 211 $ (521) $ - 28 AST Install: generator belly tank New flat fee 5 $ - $ 305.56 $ 315.04 0% $ 1,575 $ - $ 1,575 100% $ 305.56 $ 315.04 $ 1,575 $ 1,575 $ - 29 Storage tank underground install - base fee Flat fee 1 $ 2,966.90 $ 1,806.43 $ 1,862.43 164% $ 1,862 $ 2,967 $ (1,104) 100% $ 1,806.43 $ 1,862.43 $ 1,862 $ (1,104) $ - 30 Storage tank underground install - each additional tank per tank (plus base
fee) 1 $ 647.47 $ 412.54 $ 425.33 157% $ 425 $ 647 $ (222) 100% $ 412.54 $ 425.33 $ 425 $ (222) $ - 31 Storage tank underground install - each additional plan check or inspection
per pln chk or insp
(plus base fee) 1 $ 323.73 $ 165.02 $ 170.13 196% $ 170 $ 324 $ (154) 100% $ 165.02 $ 170.13 $ 170 $ (154) $ - 32 Storage tank underground removal - base fee Flat fee 2 $ 2,481.29 $ 1,600.16 $ 1,649.76 155% $ 3,300 $ 4,963 $ (1,663) 100% $ 1,600.16 $ 1,649.76 $ 3,300 $ (1,663) $ - 33 Storage tank underground removal - each additional tank per tank (plus base
fee) 1 $ 485.61 $ 330.03 $ 340.26 147% $ 340 $ 486 $ (145) 100% $ 330.03 $ 340.26 $ 340 $ (145) $ - 34 Storage tank underground removal - each additional plan check or inspection
per pln chk or insp
(plus base fee) 1 $ 323.73 $ 165.02 $ 170.13 196% $ 170 $ 324 $ (154) 100% $ 165.02 $ 170.13 $ 170 $ (154) $ - 35 Storage tank underground modify - simple Per tank - $ 507.45 $ 247.52 $ 255.20 205% $ - $ - $ - 100% $ 247.52 $ 255.20 $ - $ - $ - 36 Storage tank underground modify - complex Per tank 2 $ 1,964.29 $ 907.59 $ 935.72 216% $ 1,871 $ 3,929 $ (2,057) 100% $ 907.59 $ 935.72 $ 1,871 $ (2,057) $ - 37 Emergency responder radio system New flat fee 9 $ - $ 2,426.79 $ 2,502.02 0% $ 22,518 $ - $ 22,518 100% $ 2,426.79 $ 2,502.02 $ 22,518 $ 22,518 $ - 38 Emergency responder radio rental New - rental - $ - $ - $ - 0% $ - $ - $ - $ 100.00 $ 100.00 $ - $ - $ - 39 Battery systems New flat fee 2 $ - $ 1,070.11 $ 1,103.29 0% $ 2,207 $ - $ 2,207 100% $ 1,070.11 $ 1,103.29 $ 2,207 $ 2,207 $ - 40 Gas detection system New flat fee 1 $ - $ 1,009.99 $ 1,041.30 0% $ 1,041 $ - $ 1,041 100% $ 1,009.99 $ 1,041.30 $ 1,041 $ 1,041 $ - 41 Annual Permit - aircraft refueling facility Flat fee 2 $ 358.85 $ 330.03 $ 340.26 109% $ 681 $ 718 $ (37) 100% $ 330.03 $ 340.26 $ 681 $ (37) $ - Annual
Current Recommendations
Per Unit Annual Per Unit
Appendix 1

12.A.e
Packet Pg. 503 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP

5.L.c
Packet Pg. 630 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast User Fee Study Summary Sheet
City of Santa Monica
Fire Department (190)
FY 2021/2022
Ord Service Name Fee Description Annual
Volume Current Fee Full Cost Full Cost with 3.1% COLA
Current
Recovery % Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Fee with 3.1%
COLA
Annual
Revenue2
Increased
Revenue
Recommended
Subsidy
Annual
Current Recommendations
Per Unit Annual Per Unit
42 Annual Permit - aircraft repair hangar Flat fee - $ 358.85 $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 43 Annual Permit - approved production facilities Flat fee 4 $ 358.85 $ 315.86 $ 325.65 114% $ 1,303 $ 1,435 $ (133) 100% $ 315.86 $ 325.65 $ 1,303 $ (133) $ - 44 Annual Permit - candles open flame annual Flat fee 50 $ 218.43 $ 37.32 $ 38.47 585% $ 1,924 $ 10,922 $ (8,998) 100% $ 37.32 $ 38.47 $ 1,924 $ (8,998) $ - 45 Seasonal Permit - carnivals or fairs Flat fee 12 $ 358.85 $ 140.57 $ 144.93 255% $ 1,739 $ 4,306 $ (2,567) 100% $ 140.57 $ 144.93 $ 1,739 $ (2,567) $ - 46 Seasonal Permit - Christmas tree lots Flat fee 2 $ 358.85 $ 300.03 $ 309.33 120% $ 619 $ 718 $ (99) 100% $ 300.03 $ 309.33 $ 619 $ (99) $ - 47 Annual Permit - combustible dust products Flat fee 1 $ 358.85 $ 171.40 $ 176.71 209% $ 177 $ 359 $ (182) 100% $ 171.40 $ 176.71 $ 177 $ (182) $ - 48 Annual Permit - combustible fibers Flat fee 1 $ 358.85 $ 171.40 $ 176.71 209% $ 177 $ 359 $ (182) 100% $ 171.40 $ 176.71 $ 177 $ (182) $ - 49 Annual Permit - combustible materials Flat fee 1 $ 358.85 $ 171.40 $ 176.71 209% $ 177 $ 359 $ (182) 100% $ 171.40 $ 176.71 $ 177 $ (182) $ - 50 Annual Permit - explosives Flat fee - $ 358.85 $ 270.31 $ 278.69 133% $ - $ - $ - 100% $ 270.31 $ 278.69 $ - $ - $ - 51 Annual Permit - high piled combustible storage Flat fee - $ 358.85 $ 203.91 $ 210.23 176% $ - $ - $ - 100% $ 203.91 $ 210.23 $ - $ - $ - 52 Annual Permit - hot work open flame Flat fee 9 $ 358.85 $ 171.40 $ 176.71 209% $ 1,590 $ 3,230 $ (1,639) 100% $ 171.40 $ 176.71 $ 1,590 $ (1,639) $ - 53 Annual Permit - industrial ovens Flat fee 3 $ 358.85 $ 171.40 $ 176.71 209% $ 530 $ 1,077 $ (546) 100% $ 171.40 $ 176.71 $ 530 $ (546) $ - 54 Annual Permit - laboratory Flat fee - $ 358.85 $ 171.40 $ 176.71 209% $ - $ - $ - 100% $ 171.40 $ 176.71 $ - $ - $ - 55 Annual Permit - LPG - annual Flat fee 60 $ 358.85 $ 171.40 $ 176.71 209% $ 10,603 $ 21,531 $ (10,928) 100% $ 171.40 $ 176.71 $ 10,603 $ (10,928) $ - 56 Annual Permit - public assembly, < 300 occupants Flat fee 185 $ 484.22 $ 345.71 $ 356.43 140% $ 65,939 $ 89,581 $ (23,642) 100% $ 345.71 $ 356.43 $ 65,939 $ (23,642) $ - 57 Annual Permit - public assembly, 300+ occupants Flat fee 50 $ 638.35 $ 483.78 $ 498.78 132% $ 24,939 $ 31,918 $ (6,979) 100% $ 483.78 $ 498.78 $ 24,939 $ (6,979) $ - 58 Annual Permit - repair garage Flat fee 3 $ 376.96 $ 174.46 $ 179.87 216% $ 540 $ 1,131 $ (591) 100% $ 174.46 $ 179.87 $ 540 $ (591) $ - 59 Annual Permit - spraying/dipping Flat fee 8 $ 358.85 $ 203.91 $ 210.23 176% $ 1,682 $ 2,871 $ (1,189) 100% $ 203.91 $ 210.23 $ 1,682 $ (1,189) $ - 60 Ambulatory surgical center: I-2.1 Flat fee 4 $ 638.35 $ 539.75 $ 556.49 118% $ 2,226 $ 2,553 $ (327) 100% $ 539.75 $ 556.49 $ 2,226 $ (327) $ - 61 Convalescent Hospital, Assistive Living and Social Rehab Flat fee 14 $ 946.61 $ 595.73 $ 614.20 159% $ 8,599 $ 13,253 $ (4,654) 100% $ 595.73 $ 614.20 $ 8,599 $ (4,654) $ - 62 Adult & Child Daycare under 50 occupants Flat fee 11 $ 253.03 $ 315.86 $ 325.65 80% $ 3,582 $ 2,783 $ 799 100% $ 315.86 $ 325.65 $ 3,582 $ 799 $ - 63 Adult & Child Daycare 50 or more occupants Flat fee 6 $ 484.22 $ 427.80 $ 441.07 113% $ 2,646 $ 2,905 $ (259) 100% $ 427.80 $ 441.07 $ 2,646 $ (259) $ - 64 Hospital: I-2 Flat fee 24 $ 1,254.87 $ 1,067.11 $ 1,100.19 118% $ 26,405 $ 30,117 $ (3,712) 100% $ 1,067.11 $ 1,100.19 $ 26,405 $ (3,712) $ - 65 Large Family Day Care Flat fee 13 $ 330.10 $ 259.88 $ 267.94 127% $ 3,483 $ 4,291 $ (808) 100% $ 259.88 $ 267.94 $ 3,483 $ (808) $ - 66 Public/private school Group E less than 10,000 sq. ft. Flat fee 30 $ 946.61 $ 427.80 $ 441.07 221% $ 13,232 $ 28,398 $ (15,166) 100% $ 427.80 $ 441.07 $ 13,232 $ (15,166) $ - 67 Public/private school Group E 10,000 sq. ft or more Flat fee 15 $ 946.61 $ 763.65 $ 787.33 124% $ 11,810 $ 14,199 $ (2,389) 100% $ 763.65 $ 787.33 $ 11,810 $ (2,389) $ - 68 Assisted Living and Social Rehab: R-4 Flat fee 35 $ 638.35 $ 427.80 $ 441.07 149% $ 15,437 $ 22,342 $ (6,905) 100% $ 427.80 $ 441.07 $ 15,437 $ (6,905) $ - 69 Other inspections - annual not otherwise listed Actual Cost - $ 358.85 $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 70 Annual commercial inspections: individual suite or unit, 0-500 sf Flat fee 371 $ 25.93 $ 103.58 $ 106.79 25% $ 39,618 $ 9,620 $ 29,998 100% $ 103.58 $ 106.79 $ 39,618 $ 29,998 $ - 71 Annual commercial inspections: individual suite or unit, 501-2,000 sf Flat fee 1,174 $ 121.53 $ 157.56 $ 162.44 77% $ 190,708 $ 142,676 $ 48,032 100% $ 157.56 $ 162.44 $ 190,708 $ 48,032 $ - 72 Annual commercial inspections: individual suite or unit, 2,001-5,000 sf Flat fee 429 $ 160.45 $ 214.25 $ 220.90 75% $ 94,764 $ 68,833 $ 25,931 100% $ 214.25 $ 220.90 $ 94,764 $ 25,931 $ - 73 Annual commercial inspections: individual suite or unit, 5,001- 10,000 sf Flat fee 167 $ 199.37 $ 271.07 $ 279.47 74% $ 46,671 $ 33,295 $ 13,377 100% $ 271.07 $ 279.47 $ 46,671 $ 13,377 $ - 74 Annual commercial inspections: individual suite or unit, >10,000 sf Flat fee 215 $ 277.22 $ 398.69 $ 411.05 70% $ 88,376 $ 59,602 $ 28,774 100% $ 398.69 $ 411.05 $ 88,376 $ 28,774 $ - 75 Annual commercial inspections - common area: base 1st story (includes single story buildings) Flat fee 8 $ 82.62 $ 69.40 $ 71.55 119% $ 572 $ 661 $ (89) 100% $ 69.40 $ 71.55 $ 572 $ (89) $ - 76 Annual commercial inspections - common area: 0-2,000 sf per floor Flat fee 6 $ 82.62 $ 92.53 $ 95.40 89% $ 572 $ 496 $ 77 100% $ 92.53 $ 95.40 $ 572 $ 77 $ - 77 Annual commercial inspections - common area: 2,001-5,000 sf per floor Flat fee 2 $ 95.58 $ 127.23 $ 131.17 75% $ 262 $ 191 $ 71 100% $ 127.23 $ 131.17 $ 262 $ 71 $ - 78 floor Flat fee 1 $ 108.56 $ 231.33 $ 238.50 47% $ 238 $ 109 $ 130 100% $ 231.33 $ 238.50 $ 238 $ 130 $ - 79 Annual commercial inspections - common area: >10,001 sq ft Flat fee 3 $ 121.53 $ 300.73 $ 310.05 40% $ 930 $ 365 $ 566 100% $ 300.73 $ 310.05 $ 930 $ 566 $ - 80 Annual multi-family residential inspections: 3-15 units Flat fee 3,379 $ 141.35 $ 160.02 $ 164.98 88% $ 557,474 $ 477,622 $ 79,852 100% $ 160.02 $ 164.98 $ 557,474 $ 79,852 $ - 81 Annual multi-family residential inspections: 16-49 units Flat fee 405 $ 190.20 $ 228.60 $ 235.68 83% $ 95,451 $ 77,031 $ 18,420 100% $ 228.60 $ 235.68 $ 95,451 $ 18,420 $ - 82 Annual multi-family residential inspections: 50-99 units Flat fee 31 $ 239.03 $ 338.04 $ 348.52 71% $ 10,804 $ 7,410 $ 3,394 100% $ 338.04 $ 348.52 $ 10,804 $ 3,394 $ - Appendix 1

12.A.e
Packet Pg. 504 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP

5.L.c
Packet Pg. 631 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast User Fee Study Summary Sheet
City of Santa Monica
Fire Department (190)
FY 2021/2022
Ord Service Name Fee Description Annual
Volume Current Fee Full Cost Full Cost with 3.1% COLA
Current
Recovery % Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Fee with 3.1%
COLA
Annual
Revenue2
Increased
Revenue
Recommended
Subsidy
Annual
Current Recommendations
Per Unit Annual Per Unit
83 Annual multi-family residential inspections: 100 units and over Flat fee 11 $ 336.71 $ 459.82 $ 474.07 73% $ 5,215 $ 3,704 $ 1,511 100% $ 459.82 $ 474.07 $ 5,215 $ 1,511 $ - 84 Mixed use - Business & Mercantile New flat fee 90 $ - $ 200.43 $ 206.64 0% $ 18,598 $ - $ 18,598 100% $ 200.43 $ 206.64 $ 18,598 $ 18,598 $ - 85 Mixed use - Residential New flat fee 90 $ - $ 200.43 $ 206.64 0% $ 18,598 $ - $ 18,598 100% $ 200.43 $ 206.64 $ 18,598 $ 18,598 $ - 86 High rise fire inspections - Commercial, R-1, R-2, 55-75 ft Flat fee 41 $ 2,065.74 $ 1,515.21 $ 1,562.18 136% $ 64,049 $ 84,695 $ (20,646) 100% $ 1,515.21 $ 1,562.18 $ 64,049 $ (20,646) $ - 87 High rise fire inspections - Commercial, R-1, R-2, > 75 ft Flat fee 39 $ 2,739.75 $ 2,013.06 $ 2,075.46 136% $ 80,943 $ 106,850 $ (25,907) 100% $ 2,013.06 $ 2,075.46 $ 80,943 $ (25,907) $ - 88 Tents & Canopies 401-2000 sq ft Flat fee 47 $ 228.98 $ 210.86 $ 217.39 109% $ 10,218 $ 10,762 $ (545) 100% $ 210.86 $ 217.39 $ 10,218 $ (545) $ - 89 Tents & Canopies 2,001-5,000 sq ft Flat fee 35 $ 332.55 $ 300.03 $ 309.33 111% $ 10,827 $ 11,639 $ (813) 100% $ 300.03 $ 309.33 $ 10,827 $ (813) $ - 90 Tents & Canopies > 5,000 sq ft Per sq ft 28 $ 0.09 $ 0.06 $ 0.06 151% $ 2 $ 2 $ (1) 100% $ 0.06 $ 0.06 $ 2 $ (1) $ - 91 Candles open flame - special event Flat fee 45 $ 65.54 $ 151.41 $ 156.10 43% $ 7,025 $ 2,949 $ 4,075 100% $ 151.41 $ 156.10 $ 7,025 $ 4,075 $ - 92 LPG special event Flat fee 67 $ 228.98 $ 110.85 $ 114.28 207% $ 7,657 $ 15,342 $ (7,685) 100% $ 110.85 $ 114.28 $ 7,657 $ (7,685) $ - 93 Vehicle in building - special event Flat fee 3 $ 228.98 $ 121.68 $ 125.45 188% $ 376 $ 687 $ (311) 100% $ 121.68 $ 125.45 $ 376 $ (311) $ - 94 Studio & theater occupancies - pyrotechnic SFX app sound stage Flat fee 12 $ 1,264.75 $ 745.91 $ 769.04 170% $ 9,228 $ 15,177 $ (5,949) 100% $ 745.91 $ 769.04 $ 9,228 $ (5,949) $ - 95 Studio & theater pyrotechnic SFX - location filming Flat fee 12 $ 376.96 $ 389.21 $ 401.28 97% $ 4,815 $ 4,524 $ 292 100% $ 389.21 $ 401.28 $ 4,815 $ 292 $ - 96 Special event review Hourly 180 $ 243.09 $ 378.37 $ 390.10 64% $ 70,219 $ 14,585 $ 55,633 100% $ 378.37 $ 390.10 $ 70,219 $ 55,633 $ - 97 Large Special Event Review requiring setup prior to day of event (5 hour minimum)
New - 5 Hour
minimum, hourly
afterwards - $ - $ 1,805.19 $ 1,861.15 0% $ - $ - $ - 100% $ 1,805.19 $ 1,861.15 $ - $ - $ - 98 Commercial umbrella permit Flat fee - $ 65.54 $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 99 Other inspections - special events Flat fee 12 $ 358.85 $ 378.37 $ 390.10 95% $ 4,681 $ 4,306 $ 375 100% $ 378.37 $ 390.10 $ 4,681 $ 375 $ - 100 CUPA - city administrative fee - per CUPA Facility Flat fee 400 $ 663.17 $ 648.60 $ 668.71 102% $ 267,483 $ 265,268 $ 2,215 100% $ 648.60 $ 668.71 $ 267,483 $ 2,215 $ - 101 CRTK hazardous materials inspection - category 1A Flat fee 125 $ 177.55 $ 206.27 $ 212.66 86% $ 26,583 $ 22,194 $ 4,389 100% $ 206.27 $ 212.66 $ 26,583 $ 4,389 $ - 102 CRTK hazardous materials inspection - category 1B Flat fee 115 $ 355.11 $ 527.70 $ 544.06 67% $ 62,567 $ 40,838 $ 21,730 100% $ 527.70 $ 544.06 $ 62,567 $ 21,730 $ - 103 CRTK hazardous materials inspection - category 2 Flat fee 82 $ 710.22 $ 474.20 $ 488.90 150% $ 40,090 $ 58,238 $ (18,148) 100% $ 474.20 $ 488.90 $ 40,090 $ (18,148) $ - 104 CRTK hazardous materials inspection - category 3 Flat fee 18 $ 1,242.90 $ 596.76 $ 615.26 208% $ 11,075 $ 22,372 $ (11,298) 100% $ 596.76 $ 615.26 $ 11,075 $ (11,298) $ - 105 CRTK hazardous materials inspection - category 4 Flat fee 6 $ 1,775.58 $ 955.70 $ 985.33 186% $ 5,912 $ 10,653 $ (4,741) 100% $ 955.70 $ 985.33 $ 5,912 $ (4,741) $ - 106 CUPA - annual CalARP Review: level 1 - per facility Actual Cost - $ 974.59 $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 107 CUPA - annual CalARP Review: level 2 - per facility Actual Cost - $ 1,624.32 $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 108 CUPA - annual CalARP Review: level 3 - per facility Actual Cost - $ 3,248.66 $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 109 CUPA - per facility, CalARP Review - add'l rev &insp Actual Cost - $ - $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 110
CUPA - county charges (set by and passed through to LA County):
hazardous waste generation-silver waste only Pass through - $ 295.00 $ - $ - 0% $ - $ - $ - -- Pass through to County -- 111
CUPA - county charges (set by and passed through to LA County):
hazardous waste generation, 1-5 Employees Pass through - $ 590.00 $ - $ - 0% $ - $ - $ - -- Pass through to County -- 112
CUPA - county charges (set by and passed through to LA County):
hazardous waste generation, 6-19 Employees Pass through - $ 828.00 $ - $ - 0% $ - $ - $ - -- Pass through to County -- 113
CUPA - county charges (set by and passed through to LA County):
hazardous waste generation, 20-100 Employees Pass through - $ 1,131.00 $ - $ - 0% $ - $ - $ - -- Pass through to County -- 114
CUPA - county charges (set by and passed through to LA County):
hazardous waste generation, 101-500 Employees Pass through - $ 1,644.00 $ - $ - 0% $ - $ - $ - -- Pass through to County -- 115
CUPA - county charges (set by and passed through to LA County):
hazardous waste generation, 501 Employees and over Pass through - $ 2,815.00 $ - $ - 0% $ - $ - $ - -- Pass through to County -- 116
CUPA - county charges (set by and passed through to LA County):
hazardous waste generation/tiered permit-conditionally exempt Pass through - $ 139.00 $ - $ - 0% $ - $ - $ - -- Pass through to County --
117
CUPA - county charges (passed through to LA County): hazardous waste generation/tiered permit-conditionally authorized Pass through - $ 916.00 $ - $ - 0% $ - $ - $ - -- Pass through to County --
118
CUPA - county charges (passed through to LA County): hazardous waste generation/tiered permit-permit by rule Pass through - $ 1,308.00 $ - $ - 0% $ - $ - $ - -- Pass through to County -- Appendix 1

12.A.e
Packet Pg. 505 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP

5.L.c
Packet Pg. 632 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast User Fee Study Summary Sheet
City of Santa Monica
Fire Department (190)
FY 2021/2022
Ord Service Name Fee Description Annual
Volume Current Fee Full Cost Full Cost with 3.1% COLA
Current
Recovery % Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Fee with 3.1%
COLA
Annual
Revenue2
Increased
Revenue
Recommended
Subsidy
Annual
Current Recommendations
Per Unit Annual Per Unit
119
CUPA - state underground storage tank administrative charges (passed by State): underground storage tank oversight State set charge - $ - $ - $ - 0% $ - $ - $ - -- Fee set by State -- 120
CUPA - State Administrative Surcharge (passed by State): all CUPA facilities State set charge - $ - $ - $ - 0% $ - $ - $ - -- Fee set by State -- 121
CUPA - state underground storage tank administrative charges (set by and passed through to LA County): CalARP, per facility State set charge - $ - $ - $ - 0% $ - $ - $ - -- Fee set by State -- 122
CUPA - state underground storage tank administrative charges (set by and passed through to LA County): Electronic Surcharge, per facility Pass through - $ - $ - $ - 0% $ - $ - $ -
-- Pass through to County --
123
CUPA - state aboveground tank administrative surcharge (passed through CA) State set charge - $ - $ - $ - 0% $ - $ - $ - -- Fee set by State -- 124 Aboveground Tank (AST < 10K gallon) Flat fee 30 $ 710.22 $ 330.03 $ 340.26 215% $ 10,208 $ 21,307 $ (11,099) 100% $ 330.03 $ 340.26 $ 10,208 $ (11,099) $ - 125 Aboveground Tank (AST > 10K gallon) Flat fee 1 $ 1,420.47 $ 618.81 $ 637.99 230% $ 638 $ 1,420 $ (782) 100% $ 618.81 $ 637.99 $ 638 $ (782) $ - 126 Underground Tank Permit (Base & 1st Tank) Flat fee 34 $ 2,428.05 $ 1,113.86 $ 1,148.39 218% $ 39,045 $ 82,554 $ (43,508) 100% $ 1,113.86 $ 1,148.39 $ 39,045 $ (43,508) $ - 127 Underground Tank Permit (ea add'l Tank)
per tank (plus base
fee) 43 $ 485.61 $ 247.52 $ 255.20 196% $ 10,973 $ 20,881 $ (9,908) 100% $ 247.52 $ 255.20 $ 10,973 $ (9,908) $ - 128 Underground Tank Permit (TIUGA) Flat fee 25 $ 485.61 $ 45.51 $ 46.92 1067% $ 1,173 $ 12,140 $ (10,967) 100% $ 45.51 $ 46.92 $ 1,173 $ (10,967) $ - 129 Final building inspection Flat fee 300 $ 611.60 $ 454.13 $ 468.21 135% $ 140,463 $ 183,480 $ (43,017) 100% $ 454.13 $ 468.21 $ 140,463 $ (43,017) $ - 130 Final building Inspection: R-3 New flat fee - $ - $ 188.78 $ 194.64 0% $ - $ - $ - 100% $ 188.78 $ 194.64 $ - $ - $ - 131 Miscellaneous - alternate materials, design and methods Flat fee 5 $ 1,442.31 $ 1,735.52 $ 1,789.32 83% $ 8,947 $ 7,212 $ 1,735 100% $ 1,735.52 $ 1,789.32 $ 8,947 $ 1,735 $ - 132 Miscellaneous - compliance reinspections, resubmittals or retesting Flat fee 2 $ 358.85 $ 259.10 $ 267.13 138% $ 534 $ 718 $ (183) 100% $ 259.10 $ 267.13 $ 534 $ (183) $ - 133 Miscellaneous - inspection services Delete - $ 358.85 $ - $ - 0% $ - $ - $ - -- Remove from fee schedule; duplicate of Fee #137 -- 134 Miscellaneous - special event inspection or special event review Flat fee 1 $ 358.85 $ 389.21 $ 401.28 92% $ 401 $ 359 $ 42 100% $ 389.21 $ 401.28 $ 401 $ 42 $ - 135
Miscellaneous - additional site inspection per additional floor, suite or area Flat fee 25 $ 358.85 $ 297.85 $ 307.09 120% $ 7,677 $ 8,971 $ (1,294) 100% $ 297.85 $ 307.09 $ 7,677 $ (1,294) $ - 136 Miscellaneous - off-hour inspection /expedited plan review 4-hour minimum,
hourly at OT rate
afterwards 172 $ 883.16 $ 551.63 $ 568.73 160% $ 97,821 $ 151,904 $ (54,083) 100% $ 551.63 $ 568.73 $ 94,880 $ (57,024) $ 2,941 137 Miscellaneous - uniform fire code permits, others Actual Cost 1 $ 323.60 $ - $ - 0% $ - $ 324 $ (324) 100% $ - $ - $ - $ (324) $ - 138 Reinspection Fee Actual Cost - $ 337.00 $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 139 Reinspection, Environ & Safety Inspection Specialist Delete - $ 176.28 $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 140
Advanced Life Support Assessment Fee (The difference between the Los Angeles County approved Advanced Life Support rate and the Los Angeles County Basic Life Support rate.) County Set Charge - $ - $ - $ - 0% $ - $ - $ - -- Fee set by County --
141 Code-3 Response Fee-Lights and Siren (The fee is set by LA County) County Set Charge - $ - $ - $ - 0% $ - $ - $ - -- Fee set by County -- 142 Administrative Costs: Fire Marshal (each hour or fraction) Actual Cost - $ - $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 143 Administrative Costs: Assistant Fire Marshal (each hour or fraction) Actual Cost - $ - $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 144 Administrative Costs: Senior Fire Inspector (each hour or fraction) Actual Cost - $ - $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 145 Administrative Costs: Fire Inspector (each hour or fraction) Actual Cost - $ - $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 146 Administrative Costs: CUPA Administrator (each hour or fraction) New - Actual Cost - $ - $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 147
Administrative Costs: Environmental & Safety Inspection Specialist (each hour or fraction) Actual Cost - $ - $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 148
Administrative Costs: Fire Code Enforcemt Officer I/II (each hour or fraction) Actual Cost - $ - $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 149
Fire Safety Officer Assignment, 4 hour minimum (each hour or fraction) Actual Cost - $ - $ - $ - 0% $ - $ - $ - 100% $ - $ - $ - $ - $ - 150 Fire Safety Officer assignment vehicle fee Hourly - $ 66.40 $ - $ - 0% $ - $ - $ - -- Fee set by MOU; not analyzed -- Appendix 1

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Packet Pg. 506 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP

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Packet Pg. 633 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast User Fee Study Summary Sheet
City of Santa Monica
Fire Department (190)
FY 2021/2022
Ord Service Name Fee Description Annual
Volume Current Fee Full Cost Full Cost with 3.1% COLA
Current
Recovery % Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Fee with 3.1%
COLA
Annual
Revenue2
Increased
Revenue
Recommended
Subsidy
Annual
Current Recommendations
Per Unit Annual Per Unit
151 Outdoor Dining Inspection Fee New flat fee - $ - $ 180.89 $ 186.49 0% $ - $ - $ - 100% $ 180.89 $ 186.49 $ - $ - $ - 152 Special Event Planning Fee (each hour or fraction) New - Hourly - $ - $ 356.70 $ 367.76 0% $ - $ - $ - 100% $ 356.70 $ 367.76 $ - $ - $ - 153 Presubmittal Meetings with Building & Safety New - Hourly - $ - $ 178.35 $ 183.88 0% $ - $ - $ - 100% $ 178.35 $ 183.88 $ - $ - $ - Total User Fees $2,637,590 $2,606,041 $31,549 $2,637,590 $31,549 $0 % of Full Cost 99% 1% 100% 1% 0%
Footnotes
Fee #97 - Adding fee for large special event reviews requiring setup prior to event Fees #84 and #85 - Adding new fees for mixed-use occupancy types Fee #86 and #87 - Changed fee description to clarify that all occupancy types are included.

Fee #130 - This fee is for the final fire inspection of single family residential construction projects (R-3). This separates out single family homes (R-3) as the field inspection and office time is less than a commercial project captured under Final Building Inspection.

Fee #137 - Changing this from a flat fee to actual cost.

Fee #153 - Adding an hourly fee for presubmittal meetings in coordination with Building and Safety staff and their customers.

Fee #138 - Change from two Reinspection fees for specific positions to one generic Reinspection Fee at actual cost.

Fee #146 - Adding an hourly fee for CUPA Administrator so all Fire Prevention positions are listed and can be charged if needed.

Fee #150 - Fire Safety Officer is voluntary and not assigned to any specific position. Fee to be calculated at fully burdened hourly rate of employee assigned.

Fee #151 - Adding a fee for inspection of outdoor dining areas or establishments.

Fee #152 - Adding an hourly fee for planning of special events.

Fee #40 - This fee is for a new fire code construction permit type for the installation of a gas detection system inside buildings when required by the fire department.

Fee #42 - This fee has had no activity in recent years. Recommend keeping fee set at current amount.

Fee #44 - Inspections of candles and open flames are done concurrently with other inspections.

Fee #69 - Changing from a flat fee to actual cost.

Fee #13 - Changing from a flat fee to actual cost.

Fee #19 - This fee is for a fire sprinkler monitoring fire alarm system that is less complex than a general fire alarm system Fee #28 - This fee adds another category for aboveground tanks.

Fees #37 and #38 - These fees are for a new fire code construction permit type for the installation of an emergency responder radio system in new buildings when required by the fire department, plus a fee for the rental of the radio if needed.

Fee #39 - This fee is for a new fire code construction permit type for the installation of battery backup systems inside for commercial buildings.

Appendix 1

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Packet Pg. 507 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP

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Packet Pg. 634 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Appendix 2
- Revised Cemetery Fees

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Packet Pg. 508 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 635 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Description (Fee
Name), Exhibit Title
or Notation
Current Fee
FY 2021-22
Proposed
Fee
FY 2022-23 Justification
New Fees
Chapel Fee 620.57 This fee used to be on the Comprehensive Price List in the past. If an outside firm wants to use the chapel for a
service, they will be charged for the use of the facility and equipment (podiums, microphones, AV, etc.).

Oversized Marker/
Upright Monument
Removal Fee
278.04 There is additional labor for second interments in locations where an upright or oversized marker is in place. Typically graves have a standard marker, but with the increase of upright and oversized markers staff determined the need to charge for this service.

Refrigeration of
Remains (Beyond
30 days, charged an
additional $21.86 per
day)

22.54 There has been an increase in storage of remains beyond 30 days. Disposition is normally completed within two
weeks. The extra time in the cooler takes up space,
requires the cooler to run, and in the event staff is busy it could result in contracting out for storage.

Temporary Marker
Placement

91.10 Markers are normally installed after the protective border has been fabricated. Families have been requesting to
temporarily place markers for special remembrances or
memorials. Due to the increase in requests, staff
determined the need to charge for this service.

Witness Marker
Installation
139.02 Markers are placed on graves in between staff's regular service schedule/workload. Witnessing the marker setting would mean the staff would need to pause their regular
work load and perform the installation at the required
time.

Adjustments (Increases)
Adult Grave (Double
Interment Privilege)
8,824.40 12,165.80 This item was overlooked in the FY 21-22 when the fees for single interment and double interment full-sized graves and cremation graves were adjusted. This fee is for
creating an additional grave in a gravesite, allowing for a second casketed interment. Proposed pricing is based on pricing structure of the fiscal years prior to FY 21-22 where the newly created second grave is equal in value to the cost of an adult grave single interment minus the
endowment care.

Cremation Grave
(Multiple Interment
Privilege)
3,880.37 5,979.80 This item was overlooked in the FY 21-22 when the fees for single interment and double interment full-sized graves and cremation graves were adjusted. This fee is for
creating the second additional grave in a cremation grave, allowing for the interment of a second set of cremated
remains. Proposed pricing is based on the pricing
structure of the fiscal years prior to FY 21-22 where this newly created second cremation grave is equal in value to the cost of a single cremation grave minus the
endowment care.

Appendix 2

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Packet Pg. 509 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 636 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Description (Fee
Name), Exhibit Title
or Notation
Current Fee
FY 2021-22
Proposed
Fee
FY 2022-23 Justification
Place Ashes in
Existing Crypt
Interment Privilege
882.43 1,216.58 This item was overlooked in the FY 21-22 when the fees for single interment and double interment full-sized graves and cremation graves were adjusted. This fee is for
adding a set of cremated remains to a previously
purchased crypt for one casketed interment. Proposed
pricing is based on the pricing structure of the fiscal years prior to FY 21-22 where the fee to add cremated remains to a crypt was one tenth of the cost of the adult grave double interment privilege. Fee is based on 1/10 of the single plot price.

Place Ashes in
Existing Full Size
Grave (Multiple
Interment Privilege)
882.43 1,216.58 This item was overlooked in the FY 21-22 when the fees for single interment and double interment full-sized graves and cremation graves were adjusted. This fee is for
adding a set of cremated remains to a previously
purchased adult grave single or double interment.

Proposed pricing is based on the pricing structure of the fiscal years prior to FY 21-22 where the fee to add
cremated remains to an adult grave for a casketed
interment was one tenth of the cost of the adult grave
double interment privilege. Fee is based on 1/10 of the single plot price.

Place Ashes in
Existing Green
Burial Plot
882.43 1,216.58 This item was overlooked in the FY 21-22 when the fees for single interment and double interment full-sized graves and cremation graves were adjusted. This fee is for
adding a set of cremated remains to a previously
purchased single green burial plot. Proposed pricing is based on the pricing structure of the fiscal years prior to FY 21-22 where the fee to add cremated remains to a single green burial plot for one casketed interment was one
tenth of the cost of the adult grave double interment
privilege. Fee is based on 1/10 of the single plot price.

Deletion
Adult Grave (Single
Interment) Financial
Hardship
1,552.14 Staff proposes removing this item from the
Comprehensive Price List. There is no longer inventory of these plots. There is dwindling inventory of cemetery plots in general. Also, staff has no way of determining if all financial records have been provided by clients claiming hardship. Loopholes exist where wealthy families can
claim someone as a hardship case because, for example,
the one person selected by the family as a client is not working, despite the wealth of the family. The City's
Finance Department has not provided guidelines for
determining which financial records should be obtained
from clients claiming hardship and for determining if all financial records have been provided by clients.
*A cemetery grave in designated cemetery blocks that
are intended for families facing financial hardships*
Appendix 2

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5.L.c
Packet Pg. 637 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Description (Fee
Name), Exhibit Title
or Notation
Current Fee
FY 2021-22
Proposed
Fee
FY 2022-23 Justification
Description Revision
Delivery of casketed
remains to
residence for
viewing (Beyond 30
miles, charged at
$3.00 per mile)
388.03 400.05 The Cemetery has proposed an increase in mileage to cover the vendor’s increased fees. Due to the increase in fuel costs, the vendor raised their prices on mileage above 30 miles.

Transfer of remains
to funeral home
(Residence removal
or second
attendant, add
$95.00) (Beyond 30
miles, charged at
$3.00 per mile)
769.60 793.45 The Cemetery has proposed an increase in mileage to cover the vendor’s increased fees. Due to the increase in fuel costs, the vendor raised their prices on mileage above 30 miles.

Funeral Coach
(Hearse) 4 hours
(Each additional
hour charged at
$150 per hour)
(Beyond 30 miles,
charged at $3.00
per mile)
$798.00 $822.7 The Cemetery has proposed an increase in mileage to cover the vendor’s increased fees. Due to the increase in fuel costs, the vendor raised their prices on mileage above 30 miles.
8 Pass Limo - 4
hours (Each
additional hour
charged at $150 per
hour) (Beyond 30
miles, charged at
$3.00 per mile)
$885.00 $912.43 The Cemetery has proposed an increase in mileage to cover the vendor’s increased fees. Due to the increase in fuel costs, the vendor raised their prices on mileage above 30 miles.
10 Pass Limo - 4
hours (Each
additional hour
charged at $150 per
hour) (Beyond 30
miles, charged at
$3.00 per mile)
$924.00 $952.64 The Cemetery has proposed an increase in mileage to cover the vendor’s increased fees. Due to the increase in fuel costs, the vendor raised their prices on mileage above 30 miles.

Flower Van - 4 hours
(Each additional
hour charged at
$150 per hour)
(Beyond 30 miles,
charged at $3.00
per mile)
$504.00 $519.62 The Cemetery has proposed an increase in mileage to cover the vendor’s increased fees. Due to the increase in fuel costs, the vendor raised their prices on mileage above 30 miles.

Appendix 2

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Packet Pg. 511 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 638 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Description (Fee
Name), Exhibit Title
or Notation
Current Fee
FY 2021-22
Proposed
Fee
FY 2022-23 Justification
Transfer of remains
to place of autopsy
and return to
funeral home
(Beyond 30 miles,
charged at $3.00
per mile)
$294.13 $303.24 The Cemetery has proposed an increase in mileage to cover the vendor’s increased fees. Due to the increase in fuel costs, the vendor raised their prices on mileage above 30 miles.

Delivery of casketed
remains to
residence for
viewing (Beyond 30
miles, charged at
$3.00 per mile)
$388.03 $400.05 The Cemetery has proposed an increase in mileage to cover the vendor’s increased fees. Due to the increase in fuel costs, the vendor raised their prices on mileage above 30 miles.

Appendix 2

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Packet Pg. 512 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

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Packet Pg. 639 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Appendix 3
Master User Fee Schedule
FY 2022-23

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5.L.c
Packet Pg. 640 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit A: Community Development - City Planning Division Service FY 2022-23
Fee Comments
Administrative Approval: Non-Downtown $5,023.58
Administrative Approval: Non-Downtown Housing Project $9,939.64 Downtown Administrative Approval: Non-residential Projects up to 10,000 sf $5,023.58 Downtown Administrative Approval: Housing Project up to 75,000 sf $9,939.64 Alcohol Exemption $828.89
Appeal - Planning Permit and Noise Variance $612.37
Architectural Review Board - Building Color/Materials: New Construction $10,721.82 Architectural Review Board - Bldg. Color/Materials: Alt/Mod's and SUD on Sloped Parcel $5,041.44 Architectural Review Board - Signs/Landscaping $2,658.12 Architectural Review Board - Sign Adjustment $2,257.93
Architectural Review Board Staff Approval - All Others $967.68 Architectural Review Board (Staff approval - Single Trade excluding signs & windows) Waived Certificate of Appropriateness - Staff Approval Waived
Certificate of Appropriateness - Landmarks Commission Waived Certificate of Administrative Approval Waived
Certificate of Compliance $2,674.07
Certificate of Economic Hardship $12,065.55
Coastal Zone Approval In Concept $161.28
Conditional Use Permit - All Others $16,026.40
Conditional Use Permit - Alcohol $8,052.02
Deed Restriction $1,781.25
Demolition Permits11 $1,385.79 plus actual historic consultant costs if application for designation as a
Landmark or Structure of Merit is filed
Development Agreement (per hour-charged against an initial deposit of $50,000) $254.48 Development Review $27,395.18
Fence, Wall Hedge Height mod. (Discretionary) $2,789.52 Fence, Wall, Hedge Height mod. (Administrative) $971.45 Final Map $1,221.54
General Plan Amendment $31,963.41
Historic District Designation11 $2,130.67 plus actual historic consultant costs Landmark Designation11 $1,126.80 plus actual historic consultant costs Planning Lot Line Adjustment $2,674.07
Major Modification $6,457.92
Minor Modification $1,690.44
Minor Use Permit $4,933.92
Multiple Applications 100% Initial, 50%
thereafter
Occupancy Permit $1,796.57
Permit Extension - Administrative $322.56
Presubmittals $1,720.32
SB330 Preliminary Application $317.60
Shared Parking Permit $2,472.97
Structure of Merit11 $1,062.41 plus actual historic consultant costs Temporary Use Permit - All Others $1,022.01
Temporary Use Permit - Sales $438.22
Temporary Use Permit - Repeat Event $438.22
Tentative Map $5,238.62
Text Amendment Zone Change $31,963.41
Variance Application (including noise) $18,325.90
Waiver of Parcel Map $3,019.50
Waiver - Zoning Ordinance $6,331.69
Zoning Conf Review: Alcohol Determination $503.25
Outdoor Dining - With no Barriers $430.08
Outdoor Dining - With Barriers $430.08
Zoning Conf Review: Zoning Compliance Letter $1,290.24
6409 Review - Telecom $1,096.56
General Plan Surcharge 7.3% of Permit
Business License Planning Review $97.29
Business License Planning Review: Home Occupation $48.64 Environmental Exemptions - Class 32 $18,524.64
Environmental Exemptions - TPP/Class 31 $4,116.58
Mitigated Negative Declaration - Negative Declaration $69,729.71 Environmental Noticing $3,516.95
Environmental Impact Report Review (per hour, deposit of 37% of consultant contract) $356.92 Traffic Study - Without Model Run $35,539.43
Traffic Study - With Model Run $71,078.86
Mailing Label $153.61
Planning Plan Check, per plan (3 reviews) $1,056.42
City Planning Division A - 1

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Packet Pg. 641 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit A: Community Development - City Planning Division Service FY 2022-23
Fee Comments
Planning Plan Check, per hour (after three reviews) $215.04 Planning Plan Check, per hour - plan revisions, restamping plans, and permit renewals $215.04 Planning Plan Check, per hour, plan checks not otherwise classified $215.04 Planning Plan Check, over the counter $107.52
Travel Demand Forecasting Model (TDFM) 2.5% of Permit
Local Coastal Program Surcharge 0.65% of Permit in
the Coastal Zone
Mills Act Contract Waived
NOTES

1. Planning fees are waived for Large Family Daycare and Child Care Center.

2. Affordable Housing Projects as defined by Zoning Ordinances are exempt.

10. Permit fees related to Downtown Santa Monica, Inc's (DTSM) delivery of contracted services are waived per Council approval dated July 12, 2016.

4. Non-administrative permit extensions shall be charged 50% of the full application fee for the permit to be extended.

City Planning Division A - 2

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Packet Pg. 642 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit B - Community Development - Building and Safety Service FY 2022-23
Base Fee
FY 2022-23
Unit
FY 2022-23
Additional Fee

MECHANICAL PLAN REVIEW
Presubmittal Review $ 337.65
Over The Counter / Same-Day Review PC
Standard-up to two reviews $ 337.65
Formal Plan Review
Standard-up to three reviews $ 873.31

ELECTRICAL PLAN REVIEW
Presubmittal Review $ 463.79
Over The Counter / Same-Day Review PC
Standard-up to two reviews $ 463.79
Formal Plan Review
Standard-up to three reviews $ 1,125.59

PLUMBING PLAN REVIEW
Presubmittal Review $ 337.65
Over The Counter / Same-Day Review PC
Standard-up to two reviews $ 337.65
Formal Plan Review
Standard-up to three reviews $ 873.31

AFTER HOURS PERMITS
Review of Application $ 462.34
Inspections- per hour (2 hour minimum) $ 281.40
Building and Safety B - 1

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Packet Pg. 643 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit B - Community Development - Building and Safety Service FY 2022-23
Base Fee
FY 2022-23
Unit
FY 2022-23
Additional Fee

MISCELLANEOUS INSPECTIONS
Inspections Not Otherwise Classified - each hour or fraction thereof $ 281.40 Reinspection Fee:

Combination Building Permit $ 256.30
Single Trade Permit- Residential $ 157.80
Single Trade Permit- All Others $ 157.80
Minimum Inspection Fee - all permits except Single Trade $ 453.25

MISCELLANEOUS FEES
Address Assignment Fee $ 419.81
Temporary Certificate of Occupancy $ 465.59
Change of Record on a Permit:

Premanufactured Products $ 1,178.07
Field Constructed $ 2,350.73
Geotechnical Reports:

REFUNDS
Issuance Fees no refunds
Building and Safety B - 2

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Packet Pg. 644 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit B - Community Development - Building and Safety Service FY 2022-23
Base Fee
FY 2022-23
Unit
FY 2022-23
Additional Fee
Plan Review
Presubmittal Review no refunds
OTC / Same-Day Review no refunds
Formal Plan Review
First review not started 80% of fees
First review started and up to completion of first round of review 50% of fees Second review started and up to completion of second round of review no refunds Engineering Reports
First review not started 80% of fees
First review started and up to completion of first round of review 50% of fees Second review started and up to completion of second round of review no refunds Inspection Fees
Construction work not yet started 80% of fees
Construction work started - Based on percentage of incomplete construction % of fees Solar Energy System Review Fees
Residential
Photovoltaic (solar energy system) 15kW or less* $ 450.00 Photovoltaic (solar energy system) more than 15kW (plus $15 per kw above 15kW)* $ 450.00 Solar Thermal 10kW or less* $ 450.00
Solar Thermal more than 10kW (plus $15 per kw above 10kW)* $ 450.00 Commercial
Photovoltaic (solar energy system) 50kW or less* $ 1,000.00 Photovoltaic (solar energy system) more than 50kW and up to 250kW (plus $7 per kw above 50kW)* $ 1,000.00 Photovoltaic (solar energy system) more than 250kW (plus $5 per kw above 250kW)* $ 2,400.00 Solar Thermal 30kW or less* $ 1,000.00
Solar Thermal more than 30kW and up to 260kW (plus $7 per kw above 30kW)* $ 1,000.00 Solar Thermal more than 260kW (plus $5 per kw above 260kW)* $ 2,610.00 Subsidies
Single Trade Permits - Residential Only
Total fees shall be reduced 50% to encourage citizens to obtain permits for simple work that benefits from safety inspections 50% of fees

WAIVERS
A. Inspection of Small or Large Family Day Care for State Social Services Licenses.

NOTES

No fees are charged for Building and Safety services on the following uses except for plan reviews exceeding three rounds of review, reinspections, extensions, and renewals.

Building and Safety B - 3

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5.L.c
Packet Pg. 645 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit C: Department of Transportation - Mobility
Service FY 2022-23
Fee
Unit
Traffic Studies-each hour or fraction
Traffic/Parking Hourly Rate $ 241.12 per hour
Traffic Study Review-Non CEQA $ 264.14 per hour
Traffic Control Plan Review- Base Fee
First two reviews, per page $ 330.03
Third and subsequent reviews, per page $ 349.12
Over the Counter Plan Check:

Standard (2 reviews maximum) $ 369.43
Each additional review (after 2) $ 235.82
Standard Plan Check - Parking/Loading and Access:
0-2 Parking Spaces: < 7,500 sq ft $ 593.67
0-2 Parking Spaces: ≥ 7,500 sq ft $ 1,658.36
3-20 Parking Spaces $ 1,350.38
21-40 Parking Spaces $ 1,641.89
41-100 Parking Spaces $ 1,986.10
Each additional 100 Parking Spaces $ 1,333.95
Miscellaneous-each hour/fraction thereof:

Plan Checks - Not Otherwise Classified $ 247.02 per hour Plan Revisions $ 240.43 per hour
Permit Renewals $ 247.02 per hour
Excess Plan Checks - 3rd+ resubmittal $ 247.02 per hour Employee Annual Transportation Fee:

Employers with 10-49 employees filing a Workplace Transportation Plan1 $ 19.41 per employee Employers with 50+ employees filing either an Employee Trip Reduction Plan or Mobile Source Emissions Reduction Credit Plan $ 17.90 per employee Administrative Costs-each hour/fraction thereof:

Senior Transportation Planner $ 279.96 per hour
Transportation Planning Associate $ 236.57 per hour
Transportation Planning Assistant $ 214.08 per hour
Transportation Management Coordinator $ 257.55 per hour Transportation Engineer $ 297.76 per hour
Site Inspections - verify existing conditions - each $ 240.43 per hour Pre-Submittal Review $ 601.07
Temporary No Parking Sign Issuance $ 77.07 Per Issuance Temporary No Parking (each parking sign) $ 1.76 per sign House Moving $ 2,236.15
Oversized Load - One Way* $ 16.00
Oversized Load - Two Way* $ 32.00
Valet Permit - Annual $ 2,631.79
Valet Permit - Renewal $ 1,450.34
Valet Permit - One Day $ 792.10
Bike Racks $ 353.66
Block Parties $ 67.68
Permit - Auto Park $ 298.30
Sign Removal $ 214.39 per sign
Event Permit: Traffic Engineer $ 353.47 per hour
Mobility C - 1

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Packet Pg. 646 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit C: Department of Transportation - Mobility
Service FY 2022-23
Fee
Unit
Developer Initial TDM Fee - Simple $ 488.85
Developer Initial TDM Fee - Complex $ 2,349.23
Developer Annual TDM Fee - Simple $ 353.82
Developer Annual TDM Fee - Complex $ 868.92
Roadway Closure Permit $ 319.58
Temporary Traffic Control Permit - Urgency Action (TTCP-UA)2 $ 431.76 Shared Mobility Device Public Right of Way Use Fee (per device) $ 0.20 per trip Shared Mobility Device Pilot Program - Operator Fee $ 21,486.04 annually Shared Mobility Device Pilot Program - Per Device Fee $ 108.25 annually License Agreements, Covenants, Deed restrictions $ 839.90 Notes
* Fees not subject to the City's annual administrative revision and increase.

1. The fee descriptions for the Employee Annual Transportation Fees have been updated to reflect Section

9.53.050 of the Municipal Code (added per Ordinance No. 2486 (CCS) adopted June 23, 2015). Reductions may be applicable pursuant to Santa Monica Municipal Code sections 9.53.050(A)(5) & (6).

2. Available only when necessary to accomplish goals concerning the urgent fulfillment of health and safety concerns within the public right-of-way. Applicability determined based on objective criteria on file with the City’s Civil Engineering Division.

Mobility C - 2

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Packet Pg. 647 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit D: Community Development - Code Enforcement
Service FY 2022-23
Fees
Noise Ordinance- After Hours Permit $ 1,052.97
Residential Bldg Rept - Code Compl Review $ 320.75
Nonautomotive Impound Fee (per item) $ 102.05
Home-Sharing Permit - Initial fee $ 298.28
Home-Sharing Permit - Annual renewal fee $ 156.62
Medicinal Cannabis Light Manufacturer* $ 122.44
Medicinal Cannabis Retailer- New: July - September (4 inspections)* $ 1,845.12 Medicinal Cannabis Retailer- New: October - December (3 inspections)* $ 1,410.90 Medicinal Cannabis Retailer- New: January - March (2 inspections)* $ 976.67 Medicinal Cannabis Retailer- New: April - June (1 inspection)* $ 542.45 Medicinal Cannabis Retailer - Renewal* $ 1,845.12
Sidewalk Vendor Permit $ 72.68
Vehicle Vendor Permit $ 72.68
NOTES
*Fees not subject to the City's annual administrative revision and increase.

Permit fees related to Downtown Santa Monica, Inc's (DTSM) delivery of contracted services are waived per Council approval dated July 12, 2016.

Code Enforcement D - 1

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Packet Pg. 648 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit E1 -Public Works: Civil Engineering
Service FY 2022-23
Fee Unit
Newsrack Permit: Annual Renewal $ 137.50 per unit
Newsrack Permit: New Install $ 323.06 per unit
Newsrack Permit: Impound Fee $ 520.45
Use of Public Property: New Permit with
Transportation Review
$ 365.33
Use of Public Property: New Permit without
Transportation Review
$ 221.38
Use of Public Property: Permit Renewal without
Transportation Review
$ 167.09
Use of Public Property: Permit for Moving Pods $ 161.97 Crane Permit $ 323.06 per day
Use of Public Property Commercial $ 2.62 per day, per 100 sq ft Use of Public Property Residential $ 1.61 per day, per 100 sq ft Street Improvement Inspections: SFR Apron,
Sidewalk, Curb, Gutter, or Alley
$ 628.10
Street Improvement Inspections: non-SFR
Apron, Sidewalk, Curb, Gutter, or Alley
$ 831.46
Outdoor Dining Inspection $ 252.66
Utility Excavation Permit: up to 100 feet $ 1,313.81
Utility Excavation Permit: 100 feet & over $ 241.58 per hour Permit Renewal $ 167.09
Wireless Telecommunications Construction
Permit: No excavation or up to 100 Feet
$ 1,265.81 per location
Wireless Telecommunications Construction
Permit: Over 100 feet of excavation
$ 221.38 per hour, per location
Wireless Facility Permit/6409(a) Permit
Application
$ 1,342.87 per location
Blanket Utility Permit: Public Property Use up to
320 sq ft
$ 275.74
Blanket Utility Permit: Minor Excavation up to 100
linear ft
$ 275.74
Certificate of Compliance $ 2,122.17
Tentative Map $ 985.10
Final Map $ 2,782.86
Lot Line Adjustment $ 1,478.65
Final Map Revision $ 1,070.84
Tentative Map Revision $ 383.74
Industrial Waste Discharge $ 707.12
Site Drainage - Changing Existing Pattern $ 489.94
Civil Engineering E1 - 1

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Packet Pg. 649 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit E1 -Public Works: Civil Engineering
Service FY 2022-23
Fee Unit
Urban Runoff Mitigation Plan $ 707.12
Tiebacks $ 1,351.20
Miscellaneous Reviews: Flood Hazard Letter $ 234.62
Plan Check Review Fee - Building Permits
(rounded to the nearest 1/2 hour increment)
$ 253.64 per hour
Review of Legal Easements/License
Agreements
$ 1,640.34
Right of Way Research / Inquiries - each hour $ 216.95 per hour Wireless Related Permits - Outside Consultants Actual Cost Development Agreement Feasibility and
Concept Review Fee
$ 377.80 per hour
(rounded to the
nearest 1/2 hour
increment)
Underground Utility Waiver Application and
Letter of Determination
$ 297.48
Annual Lease Fee – Small Wireless Facility $ 842.16
Plan Check Review Fee - Including Flood Plan
Review ,Off-Site Permit and Vacation of Public
Right-of-Way
$ 309.40 per hour
Civil Engineering E1 - 2

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Packet Pg. 650 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit E2 - Public Works: Street Services
Service FY 2022-23
Fee
Unit
Sidewalk Removal, Hauling, Replacement (up to 4"
thick) $ 100.24
per sf
Driveway Removal, Hauling, Replacement (depth to
6") $ 120.48
per sf
Removal, Hauling, Replacement: Curb Only
$ 612.20 per lf
Removal, Hauling, Replacement: Curb & Gutter $ 829.11 per lf Removal, Hauling, Replacement: Gutter Only $ 587.96 per lf Removal, Hauling, Replacement: Concrete Alleys (up
to 6") $ 53.58
per sf
Asphalt Removal, Hauling, Replacement (up to 4")
$ 36.48
per sf
Asphalt Removal, Hauling, Replacement (over 4")
$ 37.26
per sf
Parkway Removal & Hauling: per square foot $ 38.71 per sf Removal & Hauling of Abandoned Driveway $ 70.75 per sf
Asphalt Cement Overlay (1/2" to 1-1/2" thick) $ 16.02 per sf Asphalt Cement Overlay (1-1/2" - 4" thick) $ 16.46 per sf Miscellaneous Saw Cuts: per linear foot $ 12.72 per lf
Tie-Ins Into Existing Asphalt or Concrete: per linear
foot $ 106.62 per lf
Conduit Only Repair OR Relocation: per linear foot
$ 9.68 per lf
Pull Box & Conduit Relocation: per linear foot $ 16.74 per lf Street Services E2-1

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Packet Pg. 651 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit E3 - Public Works: Resource Recovery and Recycling Service FY 2022-23
Fee Unit
Additional Pick-Up Service: Bin $ 91.36
Additional Pick-Up Service: Cart $ 66.51
Container Rental (Rent-A-Bin per each four week period. Includes Bin Rental, Delivery, and One Pick-Up & Disposal)
$ 309.67
Curby Rental per hour (2 hour minimum/4 hour maximum) $ 213.51 per hour Event Rental / Party Truck per hour (Hourly, 2 hour minimum/4 hour maximum)
$ 174.43 per hour
Kitchen Food Scrap Pail Sales $ 6.70 plus pail
Pressure Washing Services (per Hour) (Minimum of 1 hour) $ 193.34 Private Refuse Hauler Permit $ 543.24
Sale of Composting Bins (Santa Monica Residents Only) (50% Subsidy, Limit Two per Household)
$ 38.47 plus bin
Solid Waste Encl Plan Check: Complex (Major) $ 627.27
Solid Waste Encl Plan Check: Simple (SFR) $ 78.78
Solid Waste Encl Plan Check: Medium $ 525.27
Solid Waste Handling Fee (per ton) $ 22.42
Street Sweeping Services $ 262.29
Cart Rollout Services $ 20.44
Bin Washing Services $ 64.02
Extra Refuse Bag Sales (cost of bags not included) $ 26.82 Plus pack of 5 bags
Bulky Item Collection (Hourly, one-hour minimum) $ 225.68 per hour Event Coordination Fee (Bins or Carts) $ 284.41
Constr & Demo Waste Management Plan Review: Complex $ 817.38 Constr & Demo Waste Management Plan Review: Medium $ 625.47 Constr & Demo Waste Management Plan Review: Simple (SFR) $ 527.70 Truck Ad Space Rental (per panel, per side, per month) $ 252.70 Roll out Services - Crew Pullout $ 124.27
Roll out Services - Bin Truck Pullout $ 143.46
Event Cart Rental (Refuse, Food Waste, or Recycling - Per Cart) $ 150.87 per cart Event Bin Rental (Refuse, Food Waste, or Recycling - Per Bin) $ 290.28 per bin Construction & Demo Project Waste Management Plan Review: Demo Only
$ 625.47
Resource Recovery and Recycling E3-1

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5.L.c
Packet Pg. 652 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit E4 - Public Works: Water Resources
Service FY 2022-23
Fee Unit
Water Service Install: 3/4" to 1" Partial Upgrade $ 843.84 plus Water Capital Facility Fee1
Water Service Install: 3/4" Meter $ 6,946.57 plus Water Capital Facility Fee1
Water Service Install: 1" Meter $ 7,033.64 plus Water Capital Facility Fee1
Water Service Install: 1-1/2" Meter $ 7,816.14 plus Water Capital Facility Fee1
Water Service Install: 2" Meter $ 8,048.12 plus Water Capital Facility Fee1
Water Service Install: 3" Meter $ 16,348.28 plus Water Capital Facility Fee1
Water Service Install: 4" Meter $ 17,270.00 plus Water Capital Facility Fee1
Water Service Install: 6" Meter $ 18,089.64 plus Water Capital Facility Fee1
Water Service Install: 8" Meter $ 27,196.92 plus Water Capital Facility Fee1
Water Service Install: 10"+ Meter Actual plus Water Capital Facility Fee1
Fire Svc Install: 2" $ 7,578.50 plus Water Capital
Facility Fee1
Fire Svc Install: 3" $ 12,269.67 plus Water Capital
Facility Fee1
Fire Svc Install: 4" - 10" $ 18,760.89 plus Water Capital Facility Fee1
Damaged Water Meter Repair Actual Cost
Water Meter Downsize Actual Cost
Water Resources E4-1

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Packet Pg. 653 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit E4 - Public Works: Water Resources
Service FY 2022-23
Fee Unit
Water Inspection Not Identified Elsewhere $ 270.20
Temp Water Service $ 273.20
Moved Meter $ 169.98
Water Meter Test: 3/4" - 2" Meter $ 326.87
Water Meter Test: 3" and Over $ 980.63
Delinquent Water Bills Tags $ 68.80
Storm Drain Connect of Existing Box $ 501.62
Storm Drain Pipe Installation/Connection $ 501.62 per install Storm Drain Saddle Installation $ 1,055.76
Storm Dye Test $ 255.70
Emergency Sewage Spill Response Actual Cost
Sewer Reinspection $ 277.64
Same Day Emergency Turn-Off (regular hours) $ 159.87
Same Day Emer Turn-Off (after hours, holidays) $ 297.49 Industr Waste Discharge Variance Request $ 108.70
Industr WW Permit: Class 1 $ 288.65
Industr WW Permit: Class 2 $ 955.70
Industr WW Permit: Class 3 $ 1,463.45
Industr WW Permit: Class 4 $ 1,989.25
Industr WW Permit: Class 5 $ 2,750.27
Industr WW Permit: Class 6 $ 5,209.65
Industr WW Permit: Class 99 $ 154.17
Industr WW Permit: New Application Fee $ 111.78
Fire Hydrant Relocation - new tap & killout $ 16,289.14 Fire Hydrant Installation $ 17,869.46
Fire Hydrant Flow Test $ 959.15
Reestablish Delinquent Account $ 68.80
Sewer Saddle Connection $ 1,055.76
Sewer Cap: At Time of Saddle Install $ 549.67 plus materials Sewer Cap: After Saddle Install $ 677.52 plus materials Sewer Lateral Inspection $ 586.75
Manifold Service (3 or more, 3/4" to 1" install) $ 5,074.19 Sewer Study Review $ 4,581.16
Water Study Review $ 3,435.87
1 The Water Capital Facility fee is an existing system capacity fee as authorized by Municipal Code Section 7.12.090.

Water Resources E4-2

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Packet Pg. 654 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit F - Public Works: Public Landscape
Service FY 2022-23
Fee Unit Deposit
Park Maintenance Service $ 117.16 per hour
Park Asset Damage Actual Cost
Park Event Clean Up Deposit (150-500 people) $ 500.00
Park Event Clean Up Deposit (501-1000 people) $ 1,000.00 Park Event Clean Up Deposit (1000+ people) $ 1,500.00
Beach Maintenance Service $ 129.82 per hour
Beach Asset Damage Actual Cost
Beach Event Clean Up Deposit (150-500 people) $ 500.00
Beach Event Clean Up Deposit (501-1000 people) $ 1,000.00 Beach Event Clean Up Deposit (1000+ people) $ 1,500.00
Tree Planting 24" Box $ 299.81
Tree Planting 36" Box $ 817.73
Tree Planting 48" Box $ 2,071.53
Tree & Stump Removal 0-24 DSH Per Inch $ 32.68
Tree & Stump Removal >24 DSH Per Inch $ 43.61
Full Prune 7-12 DSH $ 163.51
Full Prune 13-18 DSH $ 245.27
Full Prune 19-24 DSH $ 299.81
Full Prune 25-30 DSH $ 408.79
Full Prune 31-36 DSH $ 490.60
Full Prune >36 DSH $ 545.14
Tree Restitution - Cost Per Required Replacement 24" Box Tree $ 726.19

PLAN REVIEW & INSPECTION FEES
Presubmittal Review $ 231.78
Standard Plan Review $ 463.57
Permit Revisions $ 115.89
Permit Renewals $ 115.89
More Than Three Plan Reviews $ 154.52 per hour
Construction Inspection $0 - $300k $ 231.78
Construction Inspection $300k - $1M $ 463.57
Construction Inspection $1M - $20M $ 1,390.72
Construction Inspection $20M - up $ 1,854.29
Public Landscape F - 1

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5.L.c
Packet Pg. 655 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit G - Public Works: Film Permits
Service FY 2022-23
Application Fee
FY 2022-23
Location Fee
Security
Depost
Film Permit: Airport – public airside/landside still
photography, 1-20 cast/crew
$ 737.78 $ 129.81
Film Permit: Airport – leasehold property, still
photography/motion
$ 737.78
Film Permit: Airport - complex/large productions, 21+
cast/crew
$ 763.08 $ 1,994.03
Beaches - Film/Video $ 529.77 $ 1,363.92
Beaches - Still Photography $ 407.21 $ 136.38
City Hall - Film/Video $ 404.92 $ 1,994.03
City Hall - Still Photography $ 309.68 $ 1,329.36
Downtown Santa Monica - Still photography $ 322.52 $ 332.33 Downtown Santa Monica - Film/video interior, man on
street/walk and talk
$ 460.40
Downtown Santa Monica - Film/video, half day shoot
including interior/exterior
$ 460.40 $ 1,329.36
Downtown Santa Monica - Film/video, all day, multiple
locations
$ 485.70 $ 3,323.39
Parks - Film/Video $ 502.94 $ 1,329.36
Parks - Still Photography $ 406.89
Pier/Carousel - Film/video/street interview $ 304.74 $ 3,323.39 $ 5,000.00 Pier/Carousel - Film/video, half day (6 hrs.) $ 279.44 $ 1,329.36 $ 2,000.00 Pier/Carousel - Street interviews $ 254.13 $ 1,063.47 $ 500.00 Pier/Carousel - Equipment only $ - $ 1,329.36 $ 500.00
Pier/Carousel - Still photography, low impact, interior only
$ 201.47 $ 664.67 $ 100.00
Pier/Carousel - Still photography, exterior $ 201.47 $ 1,994.03 $ 500.00 Student/Non-Profit - Film/Video $ 184.64
Student/Non-Profit - Still Photography $ 184.64
All Other Locations - Film/Video $ 337.62 $ 681.95
All Other Locations - Still Photography $ 184.64 $ 272.77 Rider Fee-Addition, change or deletion to the permit $ 156.70 $ 132.92 Film Permits G-1

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Packet Pg. 656 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit H1 - Police
Service FY 2022-23
Fee Unit
Permit-Entertainment in Bar, Nightclub,
Restaurant $ 50.70
Permit-Fire Arm Sales $ 50.70
Permit-Tow Truck Operator $ 50.70
Permit - all others required by code not listed $ 50.70 Local Records Check $ 27.36
Firearms Storage and Release $ 46.03
Massage Technician Permit - New $ 117.65
Massage Technician Permit - Renewal $ 78.57
Massage Establishment Permit $ 290.09
Second Hand Dealer Permit - New $ 409.20
Second Hand Dealer Permit- Renewal $ 386.79
Pawnbroker Permit- New $ 409.20
Pawnbroker Permit - Renewal $ 274.76
Alarm Registration Fee $ 12.46
Police Report - Correct DR#, electronic copy No fee if correct DR number is provided.

Fees are per occurrence unless otherwise noted.

Police H1-1

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Packet Pg. 657 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit H2 - Police (Animal Control)
Service FY 2022-23
Fee Unit
Adoptions - basic fee, dog/puppy/cat/kitten $ 70.50
Adoptions - vaccine $ 31.70
Adoptions - spay/neuter surgery $ 109.93
Adoptions - basic fee, rabbit $ 31.23
Adoptions - basic fee, small animal $ 31.23 per hour
Adoptions - basic fee, large animal $ 70.52
Adoptions - home again microchip $ 30.71
Adoptions - rabies vaccinations $ 21.27
Annual dog license - spayed/neutered1 $ 26.77
Annual dog license - unspayed/unneutered2 $ 53.54
Annual dog license - duplicate (replacement) $ 53.54
Non resident permit tag - airport park $ 28.82
Conditional Animal Permit $ 139.88
Beehive Permit $ 139.88
Impound - dog $ 75.73
Impound - cat $ 29.12
Dead Animal Pickup $ 123.36
Dead Animal Disposal $ 37.81
Owner surrender - dog licensed $ 70.52
Owner surrender - dog unlicensed/altered $ 90.38
Owner surrender - dog unlicensed/unaltered $ 139.98
Owner surrender - cat $ 70.52
Boarding - dog, cat, other $ 24.67
Trap rental - 10 days $ 27.77
Plus $50.00
deposit
Notes
1 Late Charge of $5.00 will be applied per SMMC 4.04.170. 2 Late charge of $10.00 will be applied per SMMC 4.04.170 Fees are per occurrence unless otherwise noted.

Police H2-1

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Packet Pg. 658 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit I - Fire*
Service FY 2022-23
Fee
FY 2022-23
Additional Fee Unit
Standard/Complex Plan Check-new building: 1st 2,500 sf $ 694.20 Standard/Complex Plan Check new building: >2,500 sf (per sf) $ 694.20 $ 0.0694 per sq ft Commercial Tenant Improvement: 1st 2,500 sf $ 347.10
Commercial Tenant Improvement: > 2,500 sf (per sf) $ 347.10 $ 0.0347 per sq ft Miscellaneous plan review $ 347.10
Solar panel plan review $ 347.10
Fire Sprinkler - NFPA 13/13R Sys: 1-10 Heads $ 443.87
Fire Sprinkler - NFPA 13/13R Sys: 10+ Heads $ 443.87 $ 4.56 cost per head Fire Sprinkler - NFPA 13D Sys: up to 10k sq ft $ 443.87 Fire Sprinkler - NFPA 13D Sys: >10k sq ft $ 580.66
Fire Sprinkler- NFPA 13D:TI $ 307.09
Fire Sprinklers: special high pile and sprinkler system combined Actual Cost $ 1,000 deposit required Private hydrant systems Actual Cost
Fire pump installation $ 1,743.35
Fire Alarms, new system, 1st 24 Devices $ 991.02
Fire Alarms, new system, each additional device over 24 devices $ 13.68 Fire alarms, TI's, 1st 24 devices $ 649.05
Fire alarms, TI's, each additional device over 24 devices $ 13.68 Fire Sprinkler Monitoring Alarm System $ 443.87
Fire Alarms, Fire Panel Replacement $ 307.09
Special Fire Extinguisher Systems - clean agent $ 922.63 Special Fire Extinguisher Systems - (eg kitchen hoods) $ 649.05 Medical Lab: Gas systems (type 1) $ 727.71
Medical Lab: Gas systems (type 2 & 3) $ 1,769.02
Storage tank above ground - install $ 842.89
Storage tank above ground - removal $ 351.90
Storage tank above ground - modify $ 211.14
AST Install: generator belly tank $ 315.04
Storage tank underground install - base fee $ 1,862.43
Storage tank underground install-each additional tank $ 425.33 Storage tank underground install - each additional plan check or inspection $ 170.13
Storage tank underground removal - base fee $ 1,649.76
Storage tank underground removal - each additional tank $ 340.26 Storage tank underground removal - each additional plan check or inspection $ 170.13
Storage tank underground modify - simple $ 255.20
Storage tank underground modify - complex $ 935.72
Emergency responder radio system $ 2,502.02
Emergency responder radio rental $ 100.00
Battery systems $ 1,103.29
Gas detection system $ 1,041.30
Annual Permit - aircraft refueling facility $ 340.26
Annual Permit - aircraft repair hangar $ 369.97
Annual Permit - ambulatory surgical center I-2.1
$ 556.49
Annual Permit - approved production facilities $ 325.65 Annual Permit - candles open flame annual $ 38.47
Annual Permit - carnivals or fairs $ 144.93
Annual Permit - Christmas tree lots $ 309.33
Annual Permit - combustible dust products $ 176.71
Annual Permit - combustible fibers $ 176.71
Annual Permit - combustible materials $ 176.71
Convalescent hospital, assistive living and social rehabilitation $ 614.20
Adult & Child Daycare under 50 occupants
$ 325.65
Adult & Child Daycare 50 or more occupants
$ 441.07
Annual Permit - explosives $ 278.69
Annual Permit - high piled combustible storage $ 210.23 Fire I -1
*Please note that the changes for this exhibit are noted in Appendix 1.

12.A.e
Packet Pg. 532 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

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Packet Pg. 659 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit I - Fire
Service FY 2022-23
Fee
FY 2022-23
Additional Fee Unit
Annual Permit - hospital I-2 $ 1,100.19
Annual Permit - hot work open flame $ 176.71
Annual Permit - industrial ovens $ 176.71
Annual Permit - laboratory $ 176.71
Annual Permit - LPG-annual $ 176.71
Annual Permit: Large Family Day Care $ 267.94
Public/private school Group E less than 10,000 sq. ft.
$ 441.07 sq. ft
Public/private school Group E 10,000 sq. ft or more $ 787.33 sq. ft Annual Permit - public assembly, <300 occupants $ 356.43 Annual Permit - public assembly, 300+ occupants $ 498.78 Annual Permit - repair garage $ 179.87
Assisted Living and Social Rehabilitation: R-4 $ 441.07 Annual Permit - spraying/dipping $ 210.23
Other inspections - annual not otherwise listed Actual Cost Annual commercial inspections: individual suite or unit, 0-500 sf $ 106.79 Annual commercial inspections: individual suite or unit, 501-2,000 sf $ 162.44 Annual commercial inspections: individual suite or unit, 2,001-5,000 sf $ 220.90 Annual commercial inspections: individual suite or unit, 5,001-10,000 sf $ 279.47 Annual commercial inspections: individual suite or unit, >10,000 sf $ 411.05 Annual commercial inspections - common area: base 1st story (includes single story buildings) $ 71.55
Annual commercial inspections - common area: 0-2,000 sf per floor $ 95.40 Annual commercial inspections - common area: 2,001-5,000 sf per floor $ 131.17
Annual commercial inspections - common area: 5,001-10,000 s.f per floor $ 238.50
Annual commercial inspections - common area: >10,001 sq ft $ 310.05 Annual multi-family residential inspections: 3-15 units $ 164.98 Annual multi-family residential inspections: 16-49 units $ 235.68 Annual multi-family residential inspections: 50-99 units $ 348.52 Annual multi-family residential inspections: 100 units and over $ 474.07 Mixed use - Business & Mercantile $ 206.64
Mixed use - Residential $ 206.64
High rise fire inspections, Commerical, R-1, R-2, R55-75 ft $ 1,562.18
High rise fire inspections,Commerical, R-1, R-2, >75 ft $ 2,075.46 Tents & Canopies 401-2000 sq ft $ 217.39
Tents & Canopies 2,001-5,000 sq ft $ 309.33
Tents & Canopies over 5,000 sq ft $ 0.0596 per sq ft
Candles open flame - special event $ 156.10
LPG special event $ 114.28
Vehicle in building - special event $ 125.45
Studio & theater occupancies - pyrotechnic SFX app sound stage $ 769.04 Studio & theater pyrotechnic SFX - location filming $ 401.28 Special Event Review $ 390.10
Large Special Event Review requiring setup prior to day of event (5 hour minimum) $ 1,861.15
Commercial Umbrella Permit $ 67.57
Other inspections - special events $ 390.10
CUPA - city administrative fee - per CUPA Facility $ 668.71 CRTK hazardous materials inspection - category 1A $ 212.66 CRTK hazardous materials inspection - category 1B
$ 544.06
CRTK hazardous materials inspection - category 2 $ 488.90 CRTK hazardous materials inspection - category 3 $ 615.26 CRTK hazardous materials inspection - category 4 $ 985.33 CUPA - annual CalARP Review: level 1 - per facility $ 1,004.80 CUPA - annual CalARP Review: level 2 - per facility $ 1,674.67 CUPA - annual CalARP Review: level 3 - per facility $ 3,349.37 CUPA - per facility, CalARP Review - add'l rev &insp Actual Cost Fire I -2 *Please note that the changes for this exhibit are noted in Appendix 1.

12.A.e
Packet Pg. 533 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 660 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit I - Fire
Service FY 2022-23
Fee
FY 2022-23
Additional Fee Unit
CUPA - county charges (set by and passed through to LA County): hazardous waste generation-silver waste only 1 $ 295.00
CUPA - county charges (set by and passed through to LA County): hazardous waste generation, 1-5 Employees 1 $ 590.00
CUPA - county charges (set by and passed through to LA County): hazardous waste generation, 6-19 Employees 1 $ 828.00
CUPA - county charges (set by and passed through to LA County): hazardous waste generation, 20-100 Employees 1 $ 1,131.00
CUPA - county charges (set by and passed through to LA County): hazardous waste generation, 101-500 Employees 1 $ 1,644.00
CUPA - county charges (set by and passed through to LA County): hazardous waste generation, 501 Employees and over 1 $ 2,815.00
CUPA - county charges (set by and passed through to LA County): hazardous waste generation/tiered permit-conditionally exempt 1 $ 139.00 CUPA - county charges (passed through to LA County): hazardous waste generation/tiered permit-conditionally authorized 1 $ 916.00 CUPA - county charges (passed through to LA County): hazardous waste generation/tiered permit-permit by rule 1 $ 1,308.00
CUPA - state underground storage tank administrative charges (passed by State): underground storage tank oversight1
State set
charge
CUPA - State Administrative Surcharge (passed by State): all CUPA facilities1 State set charge
CUPA - state underground storage tank administrative charges (set by and passed through to LA County): CalARP, per facility1
State set
charge
CUPA - state underground storage tank administrative charges (set by and passed through to LA County): Electronic Surcharge, per facility1 State set charge
CUPA - state aboveground tank administrative surcharge (passed through CA)1
State set
charge
Aboveground Tank (AST < 10K gallon) $ 340.26
Aboveground Tank (AST > 10K gallon) $ 637.99
Underground Tank Permit (Base & 1st Tank) $ 1,148.39
Underground Tank Permit (ea add'l Tank) $ 255.20
Tank Permit (TIUGA)
$ 46.92
Final building inspection $ 468.21
Final building inspection: R-3 $ 194.64
Miscellaneous - alternate materials, design and methods $ 1,789.32
Miscellaneous - compliance reinspections, resubmittals or retesting $ 267.13 Miscellaneous - special event inspection or special event review $ 401.28 Miscellaneous - additional site inspection per additional floor, suite or area $ 307.09
Miscellaneous - off-hour inspection /expedited plan review, 4 hour minimum (each hour or fraction) $ 568.73
Miscellaneous - uniform fire code permits, others Actual Cost Reinspection Fee $ 347.45
Advanced Life Support Assessment Fee (The difference between the Los Angeles County approved Advanced Life Support rate and the Los Angeles County Basic Life Support rate.)
County Set
Charge
Paramedic ALS Assessment Fee for BLS Transports $ 659.84 Disposable Medical Supplies Fee (The fee is set by LA County) County Set Charge
Code-3 Response Fee-Lights and Siren (The fee is set by LA County) County Set Charge
Administrative Costs: Assistant Fire Marshal (each hour or fraction) Actual Cost per hour Administrative Costs: Senior Fire Inspector (each hour or fraction) Actual Cost per hour Administrative Costs: Senior Fire Inspector-Hazmat (each hour or fraction) Actual Cost per hour
Fire I -3 *Please note that the changes for this exhibit are noted in Appendix 1.

12.A.e
Packet Pg. 534 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

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Packet Pg. 661 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit I - Fire
Service FY 2022-23
Fee
FY 2022-23
Additional Fee Unit
Administrative Costs: Fire Inspector (each hour or fraction) Actual Cost per hour Administrative Costs: CUPA Administrator (each hour or fraction) Actual Cost Administrative Costs: Environmental Compliance Specialist (each hour or fraction) Actual Cost per hour
Administrative Costs: Fire Safety Officer Assignment, 4 hour minimum (each hour or fraction) Actual Cost per hour
Fire Safety Officer Assignment vehicle fee $ 68.46
Outdoor Dining Inspection Fee $ 186.49
Special Event Planning Fee (each hour or fraction) $ 367.76 Presubmittal Meetings with Building & Safety $ 183.88
Fire I -4

Notes
1 Fees are not subject to the City's established annual administrative revision and increase. *Please note that the changes for this exhibit are noted in Appendix 1.

12.A.e
Packet Pg. 535 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

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Packet Pg. 662 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit J - Records and Election Services
Service FY 2022-23
Fee Unit
Domestic Partner Filing $ 23.41
Domestic Partner Notice of Revocation $ 13.75
Domestic Partner Amendment $ 13.75
Document Certification $ 21.80
Flash Drive Copy (For PRA) $ 5.15
Passport Execution Fee (plus Federal application fees)1 $ 35.00 Passports Photos1 $ 14.50
Public Records Act Copies1 $ 0.20 per page
Lobbyist Registration1 $ 95.00
Lobbyist Renewal/Amendment/Addendum1 $ 54.00
Election Filing Fee1 $ 25.00
Campaign Disclosure Statements (per page)1 $ 0.10 per page Passport Overnight Delivery Fee Actual Cost
(passthrough
overnight
delivery fee)
Nomination Petitions - Every Additional Set (after the first two sets)1 $ 2.00 Nomination Packet for Non-Candidates or Candidates (after the first set)1 $ 45.00 Notes
1 Fees not subject to the City's annual administrative revision and increase.

Records and Election Services J-1

12.A.e
Packet Pg. 536 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 663 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit K: Miscellaneous
Service FY 2022-23
Fee
Returned Check Processing Fee (First NSF)1 $ 25.00
Returned Check Processing Fee (Subsequent NSF)1 $ 35.00 Returned Check Processing Fee (License Fees)1 $ 10.00
Tobacco Retailer License2
Moving Bus Stop $ 710.64
Duplicate Licenses1 $ 10.00
Performance Permit1 $ 37.00
Replacement of a Performance Permit1 $ 37.00
Pkg Citation Payment Plan - Enrollment Fee (Indigent)1 $ 5.00 Pkg Citation Payment Plan - Late Fee (Indigent)1 $ 5.00 Pkg Citation Payment Plan – Enrollment Fee (General Public)1 $ 25.00 Event Permit - Parking Manager $ 589.18
Event Permit - Parking Operations Specialist $ 298.44
Event Permit - Customer Service Supervisor $ 283.84
Hourly Rate: Parking Manager $ 589.18
Hourly Rate: Principal Administrative Analyst $ 421.74
Hourly Rate: Parking Operations Specialist $ 298.44
Hourly Rate: Customer Service Supervisor $ 283.84
Hourly Rate: Parking Permits Assistant $ 212.11
Notes
1 Fees not subject to the City's annual administrative revision and increase. 2 The Tobacco Retailer License fee has been suspended untill June 30, 2023 to lessen the burden on retailers during the pandemic and to review the ongoing costs of the program in light of existing and future grants. The fee will be in force automatically on July 1, 2023.

Miscellaneous K-1

12.A.e
Packet Pg. 537 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

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Packet Pg. 664 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit L - Public Works: Office of Sustainability and the Environment Service FY 2022-23
Fee
Urban Run-Off Mitigation Onsite Inspection
- per property, includes 2 inspections
$ 176.27
Urban Run-Off Mitigation Onsite Inspection
- per additional inspection
$ 57.79
Landscape & Irrigation Onsite Inspection (SF/MF) $ 271.62 Landscape & Irrigation Onsite Inspection (Comm/MU/Inst) $ 384.32 Landscape & Irrigation Plan Check (SF/MF) $ 346.76
Landscape & Irrigation Plan Check (Comm/MU/Inst) $ 433.45 EV User Fee $ 0.30
Water Neutrality - performance based direct offset of add'l water - plan check
$ 433.45
Water Neutrality - performance based direct offset of add'l water - inspection
$ 173.38
Water Neutrality - administrative fee - SF/MFU 1-101 $ 1,231.00 Water Neutrality - administrative fee - MFU 11-501 $ 1,756.29 Water Neutrality - administrative fee - Comm/MFU 51+ units1 $ 2,642.40 Water Neutrality - in-lieu offset fee $ 0.19
Community Gardens - Annual Permit (Renewal) - Small(less than 150 Sq. Ft)1 $ 100.00 Community Gardens - Annual Permit (Renewal) - Medium(150-249 Sq. Ft.)1 $ 132.00 Community Gardens - Annual Permit (Renewal) - Large 250 Sq Ft. and Larger1 $ 164.00 NOTES
1 Fees are not subject to the City's established annual administrative revision and increase. Fees for the Community Garden - Annual Permits are prorated from a flat fee based on the month the permit is initially issued as follows:
a. First Quater: July - September: The amount noted on the fee schedule shall apply. b. Second Quarter: October - December: 75% of the amount noted on the fee schedule shall apply. c. Third Quarter: January - March: 50% of the amount noted on the fee schedule shall apply. d. 4th Quarter: April - June: 25 % of the amount noted on the fee schedule shall apply.

Garden plots are permitted to Santa Monica residents only in accordance with conditions set forth in the Community Gardens Permit Agreement.

Office of Sustainability and the Environment L-1

12.A.e
Packet Pg. 538 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 665 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit M - Department of Transportation: Taxis
Service FY 2022-23
Annual base franchise fee per taxicab company - set by ordinance $ 5,000.00 Annual franchise fee per vehicle in taxicab fleet - set by ordinance $ 452.00 New vehicle permit fee $ 135.78
Transfer vehicle permit fee $ 135.78
Renewal vehicle permit fee $ 81.47
Replacement vehicle permit fee $ 43.45
Vehicle re-inspection fee $ 54.31
New and renewal taxicab driver’s permit application fee $ 54.31 Taxicab driver’s permit re-examination fee $ 74.92
Taxicab driver’s permit transfer fee $ 74.92
Taxicab driver’s permit replacement fee $ 54.31
Mileage Rates-flag drop, first 1/9th mile $ 3.50
Mileage Rates - each additional 1/9th mile1
$ 0.40
Mileage Rates - each 37 seconds waiting/delay2
$ 0.40
Airport Flat Rates - North of I-10 to Los Angeles International Airport $ 45.00 Airport Flat Rates - South of I-10 to Los Angeles International Airport $ 40.00 Santa Monica to Bob Hope Airport $ 95.00
Fees are not subject to the City's annual Administration revision and increase.

NOTES:

1. Franchisee and Vehicle Franchise fees are due on January 1st of each year.

2. Vehicle permit renewal fees are due on or before December 31st of each year.

3. Driver permit renewal fees are due between November 1st and December 31st of each year.

5. If a due date falls on a weekend day or holiday, the due date is the next City of Santa Monica business day following the due date.

Taxicabs M - 1

12.A.e
Packet Pg. 539 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

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Packet Pg. 666 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit N - Department of Transportation: Pedicabs
Service Fee as of 7/1/22
New & Renewal Operators Permit Fee1 $253.14
Pedicab Vehicle Decal Permit Fee:

Pedicabs N-1

12.A.e
Packet Pg. 540 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 667 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit O - Community Services Program Fees
Fees as of 7/1/22 – Per Resolution No. _____ (CCS), fees in this exhibit are not subject to the annual administrative revision and increase.

12.A.e
Packet Pg. 541 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 668 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit O - Community Services Program Fees
Fees as of 7/1/22 – Per Resolution No. _____ (CCS), fees in this exhibit are not subject to the annual administrative revision and increase.

Programs O - 2
d) Senior/Student Fitness Pass* $27.00 $53.00
*Passes are good for 10 classes, and are non-refundable, non-transferable and non-interchangeable. (8) Aquatics Staffing Fee:

B. Community Activities:

12.A.e
Packet Pg. 542 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 669 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit O - Community Services Program Fees
Fees as of 7/1/22 – Per Resolution No. _____ (CCS), fees in this exhibit are not subject to the annual administrative revision and increase.

Service Hours of Service Days of Service Fee
CREST Club School dismissal until
6:00 p.m.

12.A.e
Packet Pg. 543 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 670 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit O - Community Services Program Fees
Fees as of 7/1/22 – Per Resolution No. _____ (CCS), fees in this exhibit are not subject to the annual administrative revision and increase.

Programs O - 4
Registration Fee $143 - $237 per child per class
F. Camp Programs:

H. Adult Sports Leagues: A fee will be assessed to cover costs for supplies and a portion of administrative expenses. Officiating fees are additional and paid directly to officials.

Youth Adult1 Seniors2
Daily Use Pass
- Resident $1.00 $3.00 $1.00
- Non Resident $1.00 $5.00 $2.00
1Adults (18-49 years old) 2Seniors (50 and older)

12.A.e
Packet Pg. 544 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 671 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit O - Community Services Program Fees
Fees as of 7/1/22 – Per Resolution No. _____ (CCS), fees in this exhibit are not subject to the annual administrative revision and increase.

12.A.e
Packet Pg. 545 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

5.L.c
Packet Pg. 672 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit O - Community Services Program Fees
Fees as of 7/1/22 – Per Resolution No. _____ (CCS), fees in this exhibit are not subject to the annual administrative revision and increase.

Programs O - 6
and services that are listed.

Fee reductions, waiver, or reasonable and customary payment plans may be approved administratively to promote community access to special events and other social and recreational programming.

Beach parking fees will be waived:

A. For registered participants of City classes occurring at the beach and Ocean View Tennis Courts for the duration of the class.

B. To allow time for drop-off and pick-up of registered participants of City youth camps occurring at the beach.

C. For City-authorized contractors and their employees while conducting City activities at the beach and Ocean View Tennis Courts.

12.A.e
Packet Pg. 546 Attachment: Master Fees Resolution [Revision 2] (4755 : Adoption of FY2022-23 Operating and CIP Budget and Approval of 2023-24 CIP

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Packet Pg. 673 Attachment: Attachment B Staff Report 12A 6-28-22 (5815 : Fifth Contract Modification with West Coast Care Foundation) Exhibit P1: Community Services