City Council
Report
City Council Meeting: July 18, 2023
Agenda Item: 5.G
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To: Mayor and City Council
From: Danny Alvarez, Fire Chief, Fire Department
Subject: Authorization to Accept FEMA Assistance to Firefighters Grant (AFG) and authorize purchase of automated chest compression devices Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to accept a grant awarded in the amount of $101,818.18 from the Federal Emergency Management Agency Assistance to Firefighters Grant (AFG) to partially cover the purchase of four automated chest compression devices for the Fire Department.
2. Authorize the City Manager to execute all necessary documents to accept the grant and all grant renewals.
3. Authorize the Procurement Manager to issue a purchase order with Stryker Corporation for the purchase of automated chest compression devices for the Fire Department. This recommended award is made as an exception to the competitive bidding process pursuant to Section 2.24.250(c) and is for a total amount not to exceed $143,074 with future year funding contingent on Council budget approval.
4. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of this report.
5. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.
Summary
The Santa Monica Fire Department (SMFD) was awarded $101,818.18 through the Fiscal Year 2021 Assistance to Firefighters Grant (AFG). The purpose of the AFG program is to protect the health and safety of the public and firefighting personnel against fire and fire-related hazards. The performance period for the AFG program is 2 of 4
01/30/2023 to 01/29/2025. SMFD would use the funds to purchase four automated chest compression devices.
Discussion
Automated chest compression devices provide continuous chest compressions necessary for cardiopulmonary resuscitation (CPR). An example use case for an automated chest compression device is during transport of a patient up or down stairs.
Ordinarily, paramedics would need to pause compressions for several seconds while a patient is transported on stairs or uneven terrain. The automated chest compression device provides continuous measured compressions no matter the terrain. In addition to lifesaving measures, the device produces digital data that is reviewed by the department’s Medical Director and enables SMFD’s participation in pilot studies, including UCLA’s Extracorporeal membrane oxygenation (ECMO) study which aims to improve the survivability from cardiac arrest.
SMFD will use the funds to purchase and provide initial service costs for four automated chest compression devices (Stryker LUCAS 3). Currently, SMFD has five automated chest compression devices, leaving two front-line Advanced Life Support (ALS) Engines without a permanent assigned unit. The department is currently renting two devices.
With grant funding, SMFD would add four additional permanent devices; two to rescue ambulances and two units would be assigned to the front-line apparatus currently renting the device.
Vendor Selection
Exception to Competitive Bidding
Staff recommends Stryker Corporation to furnish and provide four automated chest compression devices as an exception to competitive bidding per Muni Code
2.24.250(c). This section exempts bidding requirements where competitive bid procedures have already been utilized by a government agency, joint power agency, special district, or cooperative purchasing agency consisting of one of more such agencies and the goods or supplies are supplied to the City at the same or better price. 3 of 4
This procurement satisfies this requirement. Staff was able to secure competitive pricing from Stryker through Savvik Contract Number 2021-06 with Eagle County Health Service District, dba Eagle County Paramedic Services (the “Principal Procurement Agency”). The procurement agency issued a Request for Bid for Medical Equipment, RFB #2021-06 (“RFB”), soliciting bids for the supply and support of Medical Equipment.
The process was publicly advertised August 21 to August 26, 2021 in the Eagle Valley Enterprise in the County of Eagle Colorado. Savvik is a Minnesota based non-profit corporation serving as a contracting agency for public safety, education, and government. Formed in 1997, Savvik creates national cooperative purchasing solutions on behalf of its public safety, government, education, and non-profit member agencies nationwide. Savvik serves over 15,000 agencies participating in all 50 states.
Environmental Review
The use of grant funds to fund emergency preparedness equipment is categorically exempt from the California Environmental Quality Act (CEQA) under Section 15301 (Class 1 Existing Facilities) of the CEQA Guidelines. Section 15301 exempts projects that consists of the operation, repair, maintenance, leasing, licensing, permitting, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use. Grant funding will be used to replace equipment at the end of the equipment’s useful life as previously stated. Furthermore, the use of grant funds for equipment, supplies, and maintenance would have no possibility of significant effect on the environment, and therefore, is also exempt pursuant to Section 15061(b)(3) (Common Sense Exemption) of the CEQA Guidelines. Grant funds would support the administration of programs to ensure regional preparedness and would not result in physical effects on the environment.
Financial Impacts and Budget Actions
Staff seeks authority to accept a grant from the Federal Emergency Management Agency Fiscal Year 2021 Assistance to Firefighters Grant for the purchase of related 4 of 4
medical supplies and ongoing equipment maintenance and service agreements. There is a 10% local match that will be funded from the department’s General Fund budget.
FY 2023-24 Grant Budget Changes
Revenue Budget Appropriate Funds
Account Number Amount Account Number Amount
20190001.404210 $101,818.18 20190001.555300 $101,818.18 Staff also seeks authority to approve funding from the General Fund to award a purchase order with Stryker Corporation for the purchase of automated chest compression devices.
Purchase Order Request
Request Amount
FY 2023-24 Budget
Department Account #
Total Purchase
Order Amount
$101,818.18 20190001.555300 $101,818.18
$41,255.82 01190002.525150 $41,255.82
$143,074 Total $143,074
Prepared By: Terese Toomey, Principal Administrative Analyst Approved Forwarded to Council
Attachments:
A. 03 Stryker Oaks updated exp 3-14-2024