City Council
Report
City Council Meeting: July 18, 2023
Agenda Item: 5.L
1 of 3
To: Mayor and City Council
From: Danny Alvarez, Fire Chief, Fire Department
Subject: Authorize the City Manager to negotiate and execute a fifth modification to Contract No. 10684 (CCS) with West Coast Care Foundation in the amount of $150,000 for homeless outreach services
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a fifth modification to Contract No. 10684 (CCS) in the amount of $150,000 with West Coast Care Foundation for homeless outreach services. This will result in a six-year amended contract with a new total amount not to exceed $1,300,000; and
2. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.
Summary
One of City Council’s FY 2023-25 Council priorities is addressing homelessness. The goal of homeless outreach services provided by the West Coast Care Foundation is to successfully provide focused intervention efforts with new arrivals and those people who have been homeless in Santa Monica for relatively shorter periods of time, which is a critical period to prevent chronic homelessness.
Discussion
As part of the City’s response to homelessness, the City entered into a five-year agreement with West Coast Care Foundation in 2018 for homeless outreach services.
This agreement expired on June 30, 2023. Due to the ongoing discussions on how to best address homelessness, staff recommends an extension of the agreement for a 2 of 3
period not to exceed one-year. The extension allows for: (a) continued discussion and direction from City Council on the City’s overall direction on homelessness; (b) implementation of the findings from the Moss Adams audit of homeless service delivery; (c) an assessment of the Mental Health Therapeutic Van; and (d) alignment of the homeless outreach services funded with the Human Services Grant Program services during the initial year’s grant cycle beginning in FY 2023-24. It is staff’s intent to issue a Request for Proposal (RFP) for homeless outreach services during FY 2023-24 to align services with Council’s Addressing Homelessness and Clean and Safe priorities. The one-year extension in the amount of $150,000, will result in a six-year amended contract in an amount not to exceed $1,300,000. The modification would be funded from the Fire Department’s FY 2023-24 budget.
Environmental Review
The awarded agreement to provide homeless outreach services is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) (Common Sense Exemption) of the CEQA Guidelines, which states that CEQA does not apply, where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.
Past Council Actions
Meeting Date Description
05/22/2018
(Attachment A)
Award RFP#158 to West Coast Care Foundation, Inc., a
California-based company, for outreach services to individuals experiencing homelessness for a total amount not to exceed $1,000,000.
06/28/2022
(Attachment B)
Authorize the City Manager to negotiate and execute a
fourth modification to Contract No. 10684 (CCS) with West Coast Care Foundation in the amount of $150,000 for
homeless outreach services for a total amount not to exceed $1,150,000.
3 of 3
Financial Impacts and Budget Actions
Staff seeks authority to approve available funding from the General Fund to increase the amount of contract #10684 with West Coast Care Foundation, Inc.
Contract Modification Request
Contract # Current
Authorized
Amount
Modification
Request
Amount
FY 2023-24
Department
Account #
Total Revised
Contract Amount
10684 $1,150,000 $150,000 01190001.550010 $1,300,000
Prepared By: Terese Toomey, Principal Administrative Analyst Approved Forwarded to Council
Attachments:
A. 2023 OAKS INITIATIVE FORM WCC
B. Attachment A West Coast Care Staff Report 5.22.18
C. Attachment B Staff Report 12A 6-28-22
D. Professional Services Agreement Original - Fourth Mod West Coast Care