City Council
Report
City Council Meeting: February 11, 2020
Agenda Item: 3.F
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Architecture Services Subject: Award Bid and enter into a Design-Build Contract with W.E. O'Neil Corporation for Memorial Park Redevelopment and Expansion Project Recommended Action
Staff recommends that the City Council:
1. Award Bid #SP2509 to W.E. O’Neil Corporation for the Memorial Park Redevelopment and Expansion Project;
2. Authorize the City Manager to negotiate and execute a contract with W.E. O’Neil Corporation, in an amount not to exceed $2,070,000 (including a $100,000 contingency) for design services. This agreement would be the first of two phases in the design-build delivery method, with the final construction phase being contingent upon future Council approval;
3. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority; and
4. Authorize budget changes as outlined in the Financial Impacts and Budget Actions section of this report.
Summary
Memorial Park was established in the 1950s and is geographically located in the center of the City. The 10.3 acre park is adjacent to an Expo Light Rail Station and as part of the overall system of City parks serves as the primary park for baseball and softball, is the home for the City’s only public gymnasium and skate park, and a primary location for pickleball. It is also an important resource for the anticipated addition of housing in the neighborhood in the future. The City conducted an extensive community planning process for the Memorial Park Master Plan which coincided with the citywide Parks and Recreation Master Plan.
On October 15, 2019, City Council reviewed the Memorial Park Redevelopment and Expansion Master Plan that was the product of that community engagement process and directed staff to seek proposals for the design and preconstruction services of 2 of 6
phases 1 and 2 of the park redevelopment and expansion. In addition, Council authorized staff to negotiate Fiscal and Use Agreements with Santa Monica College (SMC) and Santa Monica-Malibu Unified School District (SMMUSD). If successfully negotiated, the fiscal agreements with SMC and SMMUSD would fund the bulk of the costs for construction of phase 1 of the Master Plan. The ability to proceed with construction of phase 1 is therefore contingent upon the City’s ability to reach final agreement with SMC and SMMUSD.
Staff recommends awarding a design-build contract for design services to W.E. O’Neil in an amount not to exceed $2,070,000 for the Memorial Park Redevelopment and Expansion Project.
Discussion
Memorial Park is Santa Monica’s primary public park for hosting diamond sports activities. Youth baseball, youth fast-pitch softball, high school baseball, and adult softball leagues all use the fields at Memorial Park. The park also houses the only public gymnasium and skate park in Santa Monica. The existing park includes six baseball/softball fields (four of which have limited playability due to overlapping outfields), a skate park, four tennis courts striped for pickleball, a small children’s play area, on-site surface parking, restrooms, a small concessions building, an off-leash dog run, and three City-owned and operated community buildings. The existing buildings house the Santa Monica Police Activities League, community meeting rooms, staff offices, a small fitness gym, and the Memorial Park gymnasium.
The Memorial Park Redevelopment and Expansion Project would combine the existing
10.3-acre Memorial Park with the former Fisher Lumber site – a City-owned, 2.9-acre property adjacent to the existing park – into a newly renovated and expanded community park serving the entire city as well as future nearby residents. The combined site would be bound by Colorado Avenue to the north, 16th Street to the east, Olympic Boulevard to the south and 14th Street to the west.
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On October 15, 2019, the Council directed staff to proceed with a Request for Bids (RFB) for a design-build team to provide design and preconstruction services for phase 1 of the master plan and limited design and preconstruction services for phase 2 through schematic design. Council also provided staff with a list of additional items for design consideration that should be analyzed (Attachment A). Staff would return to Council at the completion of the schematic design in the summer of 2020 with a design update and a feasibility study on the additional considerations requested by the Council.
Past Council Actions
07/01/97 (Attachment B) Adopted Santa Monica Parks and Recreation Master Plan 01/23/18 (Attachment C) Awarded agreement with AHBE Landscape Architects for feasibility study and master plan design services for the Memorial Park Redevelopment and Expansion Project
10/15/19 (Attachment D) Directed staff to proceed with Request for Bids for design and pre-construction services for phase 1 and design and pre-construction services for phase 2 through schematic design
Vendor Selection
Bidder Recommendation
Best Bidder W.E. O’Neil
Evaluation Criteria Price; quality of services offered; ability, capacity and skill of the bidder to perform the services; capacity of the bidder to perform the contract and provide the service promptly, within the time specified, and without delay or interference; the sufficiency of the bidder’s financial resources; the character, integrity, reputation, judgment, training, experience and efficiency of the bidder; and demonstrated team cohesiveness.
The City shall have absolute discretion in determining the applicability and weight of the criteria listed above.
The City is not required to select the bid with the lowest price.
Municipal Code SMMC 2.24.180
Submittals Received
Bidders Name Design GMP
Price
Construction
Markup
Estimated
Construction
Cost
Estimated
Markup Price
Total Project
Pricing
Bernard’s Builders $2,760,471 5% $23,675,000 $1,183,750 $27,619,221 Byrom-Davey, Inc. $1,926,750 10% $23,675,000 $2,367,500 $27,969,250 Telacu Construction
Mgmt $1,806,050 4% $23,675,000 $947,000 $26,428,050
W.E. O’Neil $1,969,023 2.95% $23,675,000 $698,413 $26,342,436 4 of 6
Bid Data
Date Posted Posted On
Advertise In
(City Charter & SMMC)
Vendors
Downloaded
Date Publicly
Opened
11/13/2019 City's Online
Bidding Site
Santa Monica Daily Press 128 12/23/2019
Best Bidder Justification
The selected team scored high on all areas of evaluation and demonstrated quality of design, technical and management services offered, team cohesiveness as proven by working relationships and previous successful mutual projects, and character, integrity and reputation. The Design GMP and construction mark-up fee percentage were evaluated using an estimated construction cost of $23,675,000. Using these criteria, the recommended vendor submitted a bid estimated at $26,342,436, the lowest estimated bid. Based on these aforementioned evaluation criteria, W.E. O’Neil, the lowest bidder, is recommended as the best bidder.
Proposed Design-Build Project Team
Contractor W.E. O’Neil Construction Co. of California
Landscape Architecture Studio.MLA
Architecture & Signage Gensler
Sports Field Consultant Millennium Sports Technologies
Structural Engineering Englekirk Structural Engineers
Mech./Elect./Pluming & Sustainability Buro Happold Engineering Civil Engineering KPFF Consulting Engineers
Code Review Howe Engineers
Lighting Design HLB
Parking Study Walker Consultants
Financial Impacts and Budget Actions
Staff seeks authority to approve funding from the General Fund and Special Revenue Source Fund to award a contract with W.E. O’Neil Construction to provide design-build services for the Memorial Park Redevelopment and Expansion Project.
Approximately $1.81 million in funds are currently available in the FY 2019-20 Capital Improvement Program budget. To ensure the project continues moving forward, local funds in the amount of $260,000 in Parks and Recreation Development Impact Fee Funds have been identified for appropriation.
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Award of this contract requires the following budget changes:
FY 2019-20 CIP Budget Changes
Funding Source Appropriate Funds
Account Number Amount Account Number Amount
10.370334 $260,000 C1007060.689000 $260,000
Total $260,000 Total $260,000
With Council authorization from October 2019, staff is actively negotiating Fiscal and Use Agreements with Santa Monica College (SMC) and Santa Monica-Malibu Unified School District (SMMUSD) for capital improvement construction costs for phase 1 implementation. Staff anticipates bringing the proposed agreements back to the Council in the spring of 2020. The ability to proceed with construction of phase I after completed design would be contingent upon the City’s ability to reach agreements with SMC and SMMUSD regarding their respective reimbursement contributions, and the Council’s approval of a guaranteed maximum price proposed by the selected design-builder.
Future year funding would also be contingent on Council budget approval.
Prepared By: Danny Welch, Architect
Approved Forwarded to Council
Attachments:
A. Memorial Park Additional Considerations
Contract Request
Request Amount
FY 2019-20 Budget
CIP Account # Total Contract Amount
$1,810,000 C0107060.689000 $1,810,000
$260,000 C1007060.689000 $260,000
Total $2,070,000
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B. July 1, 1997 Staff Report
C. January 23, 2018 Staff Report (Web Link)
D. October 15, 2019 Staff Report (Web Link)
E. WE ONeil Oaks Initiative Disclosure