Santa Monica City Council
October 24, 2023

These schools must be based in Santa Monica to receive the resident rate.

Non-Profit Organizations
Organizations with 501(c)3 or 501(c)4 non-profit status offering sports programs and events to Santa Monica residents are in this category. They may serve the general public or special user groups such as seniors, youth, or persons with disabilities. These programs may be free, or attendees may pay a fee for service, a membership fee or a voluntary donation. To be in this user category, verification of good standing with the State of California is required annually. These organizations must have membership of at least 60% residents to qualify for the resident rate. Insurance as determined by the City’s Risk Manager may be required.

Community Groups and Individuals
Sports groups/teams who do not qualify as a Youth Sports Group and individuals desiring use of a sports facility are in this category. Programs are either offered free or an unspecified voluntary donation may be requested to cover costs. Groups/teams requesting seasonal permits must demonstrate that 60% of their participants live in Santa Monica to qualify for the Santa Monica resident rate. Insurance as determined by the City’s Risk Manager may be required.

Camps
Organizations conducting youth or adult sports camps are in this category. A voluntary donation or fee for service may be requested to cover costs. Insurance as determined by the City’s Risk Manager may be required. Camps must be based in Santa Monica to receive the resident rate.

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Packet Pg. 628 Attachment: Attachment D-Master Fees Resolution [Revision 1] (5990 : Fiscal Year 2022-23 Year-End Budget Review) EXHIBIT P7: Recreation and Arts (formerly Community Services) – Facility User Categories P7-5
FILMING USER CATEGORIES (see Exhibit P4)
Filming
Companies or individuals desiring to take still or motion pictures in City facilities are in this category. A filming permit must be obtained from the City of Santa Monica in addition to a facility rental permit. Insurances as determined by the City’s Risk Manager may be required.

SANTA MONICA AQUATICS FACILITIES (see Exhibit P5)
Permits for the Santa Monica run aquatics facilities shall be granted according to the priority usage categories listed below. There are two lists, the first will be used when permitting the Santa Monica Swim Center, the second outlines the priority groups for Santa Monica Malibu Unified School District facilities when operated by the city. In the event that there are competing demands within a user priority, staff will use additional factors as indicated in the Pool Allocation Guidelines to allocate pool space to ensure a balance of programming is available to residents.

Santa Monica Swim Center Priority Usage Categories:

1. City Programs
The City of Santa Monica offers a range of sports programs for youth, adults and persons with disabilities. These programs are offered by the Recreation and Arts (formerly Community Services) Department which has first priority use of the City of Santa Monica run aquatic facilities. Rental fees are not applicable.

2. Santa Monica College (SMC)
SMC offers a range of sports programs for students that may utilize the City of Santa Monica run aquatics facilities. Schedule, fees and fee waivers shall be based on a separate facility agreement between the City and SMC.

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Packet Pg. 629 Attachment: Attachment D-Master Fees Resolution [Revision 1] (5990 : Fiscal Year 2022-23 Year-End Budget Review) EXHIBIT P7: Recreation and Arts (formerly Community Services) – Facility User Categories P7-6

3. Santa Monica-Malibu Unified School District (SMMUSD) The SMMUSD offers a range of sport programs for students that may utilize City of Santa Monica run aquatics facilities.

4. Santa Monica-based Non-Profit Organizations – Youth Aquatics/Sports Programs A community-based athletic non-profit organization or aquatics group whose youth program participation at the City of Santa Monica run aquatics facilities is 50% or more Santa Monica residents. Insurance as determined by the City’s Risk Manager may be required.

5. Non-Santa Monica-based Non-profit Organizations Permitting the Swim Center 2,000 hours or more annually – Youth Aquatics/Sports Programs A community-based athletic non-profit organization or aquatics group whose youth program participation at the City of Santa Monica run aquatics facilities is less than 50% Santa Monica residents however use of the aquatics facilities is at least 2,000 hours annually. Insurance as determined by the City’s Risk Manager may be required.

6. Santa Monica-based Primary and Secondary Private Schools Santa Monica-based primary and secondary private schools offering aquatics programs are in this category. Insurance as determined by the City’s Risk Manager may be required

7. Santa Monica-based Non-Profit Organizations - Adult Aquatics/Sports Programs Santa Monica-based aquatics group whose adult program participation at the City of Santa Monica run aquatics facilities is 50% or more Santa Monica residents are in this category. Insurance as determined by the City’s Risk Manager may be required.

8. Non-Santa Monica-based Non-Profit Organizations permitting the City of Santa Monica run aquatics facilities 2,000 hours or more annually – Adult Aquatics/Sports Programs

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Packet Pg. 630 Attachment: Attachment D-Master Fees Resolution [Revision 1] (5990 : Fiscal Year 2022-23 Year-End Budget Review) EXHIBIT P7: Recreation and Arts (formerly Community Services) – Facility User Categories P7-7
A community-based aquatics group whose adult program participation at the City of Santa Monica run aquatics facilities is less than 50% Santa Monica residents however use of the City of Santa Monica run aquatics facilities is at least 2,000 hours annually. Insurance as determined by the City’s Risk Manager may be required.

9. Other Santa Monica-based Organizations and Businesses Santa Monica residents, Santa Monica-based organizations (not meeting the criteria of higher user categories), Santa Monica-based private businesses and commercial camp organizers and Santa Monica-based special event promoters are in this category.

Insurance as determined by the City’s Risk Manager may be required.

10. Other Non-Santa Monica-based Organizations and Businesses Non-Santa Monica residents, youth or adult aquatics groups (not meeting the criteria of higher user categories), non-Santa Monica-based private businesses, commercial camp organizations, and non-Santa Monica-based special event promoters are in this category.

Insurance as determined by the City’s Risk Manager may be required.

11. Filming
Companies or individuals desiring to take still or motion pictures using aquatics facilities are in this category. A film permit must be obtained from the City of Santa Monica in addition to a facility rental permit. Insurances as determined by the City’s Risk Manager may be required.

SMMUSD Aquatic Facilities Priority Usage Categories:

1. City Programs
The City of Santa Monica offers a range of sports programs for youth, adults and persons with disabilities. These programs are offered by the Recreation and Arts (formerly Community Services) Department which has first priority use of the City of Santa Monica run aquatic facilities. Rental fees are not applicable.

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Packet Pg. 631 Attachment: Attachment D-Master Fees Resolution [Revision 1] (5990 : Fiscal Year 2022-23 Year-End Budget Review) EXHIBIT P7: Recreation and Arts (formerly Community Services) – Facility User Categories P7-8

2. Santa Monica-Malibu Unified School District (SMMUSD) The SMMUSD offers a range of sport programs for students that may utilize City of Santa Monica run aquatics facilities.

3. Santa Monica College (SMC)
SMC offers a range of sports programs for students that may utilize the City of Santa Monica run aquatics facilities. Schedule, fees and fee waivers shall be based on a separate facility agreement between the City and SMC.

4. Santa Monica-based Non-Profit Organizations – Youth Aquatics/Sports Programs A community-based athletic non-profit organization or aquatics group whose youth program participation at the City of Santa Monica run aquatics facilities is 50% or more Santa Monica residents. Insurance as determined by the City’s Risk Manager may be required.

5. Non-Santa Monica-based Non-profit Organizations Permitting the Swim Center 2,000 hours or more annually – Youth Aquatics/Sports Programs A community-based athletic non-profit organization or aquatics group whose youth program participation at the City of Santa Monica run aquatics facilities is less than 50% Santa Monica residents however use of the aquatics facilities is at least 2,000 hours annually. Insurance as determined by the City’s Risk Manager may be required.

6. Santa Monica-based Primary and Secondary Private Schools Santa Monica-based primary and secondary private schools offering aquatics programs are in this category. Insurance as determined by the City’s Risk Manager may be required

7. Santa Monica-based Non-Profit Organizations - Adult Aquatics/Sports Programs Santa Monica-based aquatics group whose adult program participation at the City of Santa Monica run aquatics facilities is 50% or more Santa Monica residents are in this category. Insurance as determined by the City’s Risk Manager may be required.

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Packet Pg. 632 Attachment: Attachment D-Master Fees Resolution [Revision 1] (5990 : Fiscal Year 2022-23 Year-End Budget Review) EXHIBIT P7: Recreation and Arts (formerly Community Services) – Facility User Categories P7-9

8. Non-Santa Monica-based Non-Profit Organizations permitting the City of Santa Monica run aquatics facilities 2,000 hours or more annually – Adult Aquatics/Sports Programs
A community-based aquatics group whose adult program participation at the City of Santa Monica run aquatics facilities is less than 50% Santa Monica residents however use of the City of Santa Monica run aquatics facilities is at least 2,000 hours annually. Insurance as determined by the City’s Risk Manager may be required.

9. Other Santa Monica-based Organizations and Businesses Santa Monica residents, Santa Monica-based organizations (not meeting the criteria of higher user categories), Santa Monica-based private businesses and commercial camp organizers and Santa Monica-based special event promoters are in this category.

Insurance as determined by the City’s Risk Manager may be required.

10. Other Non-Santa Monica-based Organizations and Businesses Non-Santa Monica residents, youth or adult aquatics groups (not meeting the criteria of higher user categories), non-Santa Monica-based private businesses, commercial camp organizations, and non-Santa Monica-based special event promoters are in this category.

Insurance as determined by the City’s Risk Manager may be required.

11. Filming
Companies or individuals desiring to take still or motion pictures using aquatics facilities are in this category. A film permit must be obtained from the City of Santa Monica in addition to a facility rental permit. Insurances as determined by the City’s Risk Manager may be required.

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Packet Pg. 633 Attachment: Attachment D-Master Fees Resolution [Revision 1] (5990 : Fiscal Year 2022-23 Year-End Budget Review) Exhibit Q: Recreation and Arts (formerly Community Services) - Beach House FY 2023-24
$12.00 per day
$3.00 per hour

ACTIVITIES
Pool Passes - Summer & Pop-Up Pool Days
Adult $10.00 per day
Senior Adult (60+) $5.00 per day
Youth (1-17) $4.00 per day
Children Under 12 Months Free per day
Pool Passes - Sunset Swim
Adult $10.00 per day
Senior Adult (60+) $5.00 per day
Event Fee $20.00
Cost per
Series
# of Sessions
per Series
Single Session/
Drop-in Rate
Semi-Private Swim Lessons $110.00 4 Sessions N/A
Aqua Aerobics $11.00
Paddleboard Lessons $45.00
Floating Fitness $20.00
Volleyball - Youth $120.00 4 Sessions $40.00
Volleyball - Adult $120.00 4 Sessions $40.00
Elite Volleyball Camp $350.00 5 Sessions $70.00
Yoga $100.00 5 Sessions $20.00
Bounce $320.00 8 Sessions $40.00

RENTALS
ACBH Court Reservations - Volleyball/Tennis/Soccer (Year-Round) Community Groups/Individuals $15.00 per hour
Non-Profit Organizations/Schools $15.00 per hour
Commercial - Occasional Use $33.00 per hour
Commercial - Seasonal Use $16.00 per hour
Camp $35.00 per hour
Tournament $26.00 per day
Walk-up: First Come, First Served Free
ACBH Canopy Reservations (Summer) $60.00 4 hours
Paddleboard Rentals (Year-Round) $45.00 2 hours
$65.00 4 hours

4. The Beach House parking lots are hereby excluded from Resolution Number ______establishing parking rates for beach parking lots in Santa Monica.

BEACH HOUSE
Rental Use Fees as of 7-1-23. Fees in this exhibit are not subject to the annual administrative revision and increase.

1. The rates to be charged for parking at the Beach House shall be fixed by the City Manager from time to time, but in no event shall exceed twelve dollars ($12.00) per day or three dollars ($3.00) per hour.

2. Use of residential parking permits is prohibited.

3. Disabled Placards and Senior Beach Parking passes will be accepted for day use parking at the Beach House.

Beach House Parking
Beach House Parking
Beach House Community Use Fees
The following fees are established for recreational facilities, services, programs, and classes. These fees may be updated periodically to reflect changes in the cost of living as measured by the growth of total city compensation.

CLASSES
N/A
N/A
To maximize the public access and enjoyment of the pool or other amenities, the Director may authorize from time to time temporarily or seasonally discounted fees. Such discounts may be made available to the public without preference or bias to any user group.

N/A
Q-1

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Packet Pg. 634 Attachment: Attachment D-Master Fees Resolution [Revision 1] (5990 : Fiscal Year 2022-23 Year-End Budget Review) Exhibit Q: Recreation and Arts (formerly Community Services) - Beach House

BEACH HOUSE
Beach House Facility Rental and Use Charges
Beach House Facility Rental and Use Charges
(2)  To maximize facility use by the public and revenue return to the City, the Director may fix any given rental rate at his or her discretion provided that such rate is commensurate with market rate for such rentals. (1)  When instruction and other services are provided by a contract instructor, the fees charged for recreation and community programs at the Beach House shall be based on the cost of the contract plus administration and shall be no more than is reasonably necessary to cover the cost of the goods and services provided, plus administration. (2)  When provided by the City, fees charged for recreation and community programs shall be determined by the Recreation and Arts Director or the Housing and Human Services Director. (“Director”) and shall be based on the costs incurred in providing the program, plus administration.
(3)  A registration and/or materials fee may be assessed for programs, classes and services offered at the Beach House. (1)  The Director shall establish and update from time to time Facility Rental and Use Charges for private events or commercial filming that are commensurate with current market rates for comparable venues.

NOTES:

Fees and charges imposed for the use of Beach House facilities and services but not listed in this resolution shall be determined by the Director. Fees shall be based on the costs incurred in providing the facility or service, and charges shall be based on market conditions.

Beach House fee reductions or waivers may be approved administratively to promote community access to special events and other social and recreational programming.
(3)  Charges for up to 25% of certain classes of private rentals may be reduced by up to 50% for non-profit 501(c)3 organizations.

The Director shall establish and update from time to time the eligibility standards for this discount. The standards shall ensure that such discount opportunities are allocated fairly and without bias, shall specify the type of uses permitted, and shall list the facilities available.
(4)  Charges for certain private rentals may be reduced by up to 50% for governmental agencies. The Director shall establish and update from time to time the standards for this discount. The standards shall ensure that such discount opportunities are allocated fairly and without bias, shall specify the type of uses permitted, and shall list the facilities available. (5)  The Director may establish additional charges for goods and services associated with facility rentals at market rates, including but not limited to:
a. Security staffing and services
b. Parking attendant and services
c. Cleaning and trash removal services
d. Event production and management services
e. Furniture or equipment rentals
(6)  In accordance with industry standard practice, the Director may charge to the renter a percentage of gross receipts for all outside vendor contracts for services provided on-site during the facility rental. (7)  The Director may require a deposit or other security prior to issuance of a Facility Rental Agreement or Commercial Filming Permit. The policy regarding the amount of deposit and deposit return shall be established by the Director and revised from time to time in accordance with standard industry practices.
(8)  With Council approval, the City Manager may prepare a contract for facility rental management services in accordance with all applicable City, state, and federal laws. Any such contract shall be let. Such Contractor shall adhere to the fees and charges established in this Resolution. Additional fees or charges to cover the cost of services provided by the Contractor may be assessed upon written authorization by the City Manager.

Q-2

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Packet Pg. 635 Attachment: Attachment D-Master Fees Resolution [Revision 1] (5990 : Fiscal Year 2022-23 Year-End Budget Review) Exhibit R: Recreation and Arts (formerly Community Services) Event Fees Rental Fees as of 7-1-23
Category of Event
Application Fee
FY2023-24 Unit
(A) Category 1 Events
16+ weeks in advance $ 92.68
12-15 weeks in advance $ 176.26
8-11 weeks in advance $ 352.54
(B) Category 2 Events1 $ 50.00
(C) Category 3 Events1
$ 50.00
(D) SMMUSD Events1 $ 50.00
(E) Pier Restoration Corporation and Bayside District Corporation produced events exempt Category of Event
Administrative Fee
FY 23-24
(A) Category 1 Events Only
Simple Events $ 112.28
Intermediate Events $ 481.80
Complex Events $ 821.30
(B) Pier Restoration Corporation and Bayside District Corporation produced events exempt Category of Event
Neighborhood
Notification Fee
(A) Category 1 Events
Fixed Venue Site $ 212.83
Extended Notification (for events extending beyond a fixed venue site) $ 0.73 per piece 2030 Ocean Avenue lot:

Small: $ 5,400.53 per day
Large: $ 10,801.08 per day
2600 Barnard Way lot:

Small: $ 2,700.26 per day
Large: $ 5,400.53 per day
1550 PCH lot:

Small: $ 2,700.26 per day
Medium: $ 5,400.53 per day
Large: $ 10,801.08 per day
Notes:
1 Fees are not subject to the annual administrative revision and increase.

Beach parking lots may be rented for community events as follows:

Community Event Fees
Community Events R-1

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Packet Pg. 636 Attachment: Attachment D-Master Fees Resolution [Revision 1] (5990 : Fiscal Year 2022-23 Year-End Budget Review) Exhibit S: Recreation and Arts (formerly Community Services) Permit FY 2023-24
Fee
Surfing instruction or Youth Group Beach/Water Activity on Santa Monica State Beach $ 204.80 NOTES:

1. 2
3 Accredited educational institutions providing surf instructions are exempt from the permit fee and use charge.

Surf Instruction and Youth Group Beach/Water Activity Fees and Charges Fees as of 7-1-23. Fees in this exhibit are subject to the annual administrative revision and increase.

An additional charge consisting of a percentage of gross receipts shall be charged for authorization to provide surfing instruction and youth group beach/water activity on Santa Monica State Beach. The exact percentage of gross receipts to be paid shall be proposed by applicants and shall be a criterion used in the awards of permits. Preference shall be granted to proposals with higher percentages. The minimum percentage shall be ten percent of gross Youth Group Beach/Water Activity permittees that use the beach no more than twice a week are exempt from the permit fee and use charge.

Surf Instruction S-1

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Packet Pg. 637 Attachment: Attachment D-Master Fees Resolution [Revision 1] (5990 : Fiscal Year 2022-23 Year-End Budget Review) Exhibit T - Library
Service FY 2023-24
Fee
Interlibrary Loan Request (plus Lending Library Charges, if any) $ 5.00 Replacement of Lost Adult Library Card $ 2.00
Replacement of Lost Children's Library Card $ 1.00
Black & White Copy or Print $ 0.15
Color Copy or Print $ 0.50
11 x 17 Copy or Print $ 0.30
Internet session for extra time or those without Library cards $ 2.00 Image Archives High Resolution Electronic Files & Reprints $ 20.00

MEETING ROOM RESERVATION RATES
Room Rental Cancellation Fee $ 25.00
Technology Package Fee $ 38.00
Deposit for MLK, Jr Auditorium $ 250.00
Deposit for all other meeting rooms $ 100.00
Main Library, 601 Santa Monica Blvd
Martin Luther King, Jr. Auditorium & Reception Room Use Martin Luther King, (MLK) Jr. Auditorium Rental (2 Hour Minimum) $ 160.00 Each Additional Hour $ 80.00
Piano Use $ 100.00
Security Staffing Fee Per Hour or Portion Thereof for use of Martin Luther King, Jr. Auditorium outside operating hours $ 70.00
Kitchen Use Per Hour or Portion Thereof $ 50.00
Multipurpose Room
Multipurpose Room Rental (2 Hour Minimum) $ 120.00
Each Additional Hour $ 60.00
Kitchen Use Per Hour or Portion Thereof $ 50.00
Community Meeting Room
Rental (2 Hour Minimum) $ 60.00
Each Additional Hour $ 30.00
Kitchen Use Per Hour or Portion Thereof $ 50.00
T-1
1 of 2

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Packet Pg. 638 Attachment: Attachment D-Master Fees Resolution [Revision 1] (5990 : Fiscal Year 2022-23 Year-End Budget Review) Exhibit T - Library
Service FY 2023-24
Fee
Fairview Branch Community Room, 2101 Ocean Park Blvd.

Fairview Branch Comm Room Rental (2 Hour Minimum) $ 60.00 Each Additional Hour $ 30.00
Security Staffing Fee Per Hour or Portion Thereof for use of branch meeting room outside operating hours $ 35.00
Montana Avenue Branch Community Room, 1704 Montana Avenue Montana Ave Branch Comm Room Rental (2 Hour Minimum) $ 60.00 Each Additional Hour $ 30.00
Security Staffing Fee Per Hour or Portion Thereof for use of branch meeting room outside operating hours $ 35.00
Ocean Park Branch Community Room, 2601 Main Street
Ocean Park Branch Comm Room Rental (2 Hour Minimum) $ 60.00 Each Additional Hour $ 30.00
Security Staffing Fee Per Hour or Portion Thereof for use of branch meeting room outside operating hours $ 35.00
Pico Branch Annex, 2201 Pico Blvd.

Pico Branch Annex Rental (2 Hour Minimum) $ 60.00
Each Additional Hour $ 30.00
Security Staffing Fee Per Hour or Portion Thereof for use of branch meeting room outside operating hours $ 35.00
Kitchen Use Per Hour or Portion Thereof $ 25.00
*These fees are not subject to the annual administrative revision and increase.* T-1
2 of 2

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Packet Pg. 639 Attachment: Attachment D-Master Fees Resolution [Revision 1] (5990 : Fiscal Year 2022-23 Year-End Budget Review) Exhibit U: Recreation and Arts (formerly Community Services) Authorized By Resolution No. ______ (CCS)
Permit Fee
Fee
FY2023-24
Commercial Fitness or Athletic Instruction, Classes or Camps Permit $ 130.57 Permit fee if a Request for Proposal process, lottery or other allocation process is required. $ 195.86
Notes:

1. All permits expire December 31st of each year, regardless of date issued.

Quarterly Use Charge
General Parks and Beach Quarterly
Small group size (not more than 2) $ -
Medium group size (not more than 10) $ -
Large group size (more than 10) $ -
Palisades Park & Beach Parks Quarterly Use Charge
Small group size (not more than 2) $ 468.00
Medium group size (not more than 10) $ 936.00
Large group size (more than 10) $ 1,404.00
Note:

General Parks and Beach includes Airport Park, Clover Park, Douglas Park, Gandara Park, Hotchkiss Park, Marine Park, Memorial Park, Reed Park, Stewart Street Park, Tongva Park, Virginia Avenue Park
Palisades Park & Beach Parks includes: Palisades Park, Ocean View Park, Beach Green, Barnard Way Linear Park, Beach Park #1, Crescent Bay Park, and South Beach Park Commercial Fitness or Athletic Instruction, Classes or Camps at City Parks and at the Santa Monica Beach

2. Permit fees shall be subject to the City’s annual administrative revision and increase set forth in this resolution.

3. No more than 15 small and 15 medium or large permits may be issued for Palisades Park. A Request for Proposal process, lottery or other allocation process will be used to issue permits if applications received during the priority registration period exceed availability.

In addition to a Permit Fee, Permittee shall pay a quarterly flat rate use charge as indicated below. Charges are determined by the number of participants in the group and vary depending upon the park and/or beach location. The following charges are based on a calendar year quarter and are not pro-rated or refundable:

4. These permit fees do not apply to surf instruction for compensation and commercial. groups requiring a Youth Group Beach/Water Activity Permit.

Commercial Fitness/Athletic Instruction U-1

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Packet Pg. 640 Attachment: Attachment D-Master Fees Resolution [Revision 1] (5990 : Fiscal Year 2022-23 Year-End Budget Review) Exhibit V - Public Works: Cemetery
Service Effective
7-1-23
Ground Burial
Adult Grave (Single-Interment) $ 12,652.43
Adult Grave (Double Interment) $ 20,158.11
Adult Grave (Double-Interment Privilege) $ 12,652.43
Adult Green Burial Grave (Single-Interment) $ 14,580.43 Place Ashes in Existing Green Burial Plot $ 1,265.24
Infant Grave $ 658.75
Cremation Grave (Single) $ 6,218.99
Cremation Grave (Double) $ 10,507.95
Cremation Grave (Multiple Interment Privilege) $ 6,218.99 Cremation Green Burial Grave $ 11,684.19
Place Ashes in Existing Full Size Grave (Multiple Interment Privilege) $ 1,265.24 Crypt Spaces
Crypt (Single) Row 1 $ 18,723.16
Crypt (Single) Row 2 $ 20,803.50
Crypt (Single) Row 3 $ 20,803.50
Crypt (Single) Row 4 $ 18,723.16
Crypt (Single) Row 5 $ 11,788.64
Crypt (Single) Row 6 $ 10,401.74
Crypt (Single) Row 7 $ 10,401.74
Crypt (Double) Row 1 $ 26,628.49
Crypt (Double) Row 2 $ 33,563.00
Crypt (Double) Row 3 $ 33,563.00
Crypt (Double) Row 4 $ 26,628.49
Crypt (Double) Row 5 $ 19,693.99
Crypt (Double) Row 6 $ 18,307.09
Crypt (Double) Row 7 $ 18,307.09
Couch Crypt Row 1 $ 26,628.49
Couch Crypt Row 2 $ 33,563.00
Couch Crypt Row 3 $ 33,563.00
Couch Crypt Row 4 $ 26,628.49
Couch Crypt Row 5 $ 19,693.99
Couch Crypt Row 6 $ 18,307.09
Couch Crypt Row 7 $ 18,307.09
Place Ashes in Existing Crypt Interment Privilege $ 1,265.24 Niches
(Arbor View - Outdoor Niches)
Row 1 $ 3,605.93
Row 2 $ 5,270.20
Row 3 $ 5,547.59
Row 4 $ 5,547.59
(Faith)
Small Marble $ 1,672.36
Marble $ 2,219.02
Small Glass - 11.5" L x 11" W x 6.5" H $ 3,135.65
Medium Glass - 11.5" L x 11" W x 14" H $ 6,062.30
Large Glass - 23.5" L x 11" W x 14" H $ 8,292.11
V - 1

11.A.d
Packet Pg. 641 Attachment: Attachment D-Master Fees Resolution [Revision 1] (5990 : Fiscal Year 2022-23 Year-End Budget Review) Exhibit V - Public Works: Cemetery
Service Effective
7-1-23
(Hope)
Small Marble $ 1,672.36
Marble $ 2,219.02
Small Glass - 11.5" L x 11" W x 6.5" H $ 3,135.65
Medium Glass - 11.5" L x 11" W x 14" H $ 6,062.30
Large Glass - 23.5" L x 11" W x 14" H $ 8,292.11
(Sanctuary of Devotion)
Large 26 inch (Outside View) Rows 3-5 $ 16,970.83
Large 26 inch (Outside View) Rows 6-8 $ 14,693.67
Large 23 inch $ 8,863.88
Large 20 inch (Outside View) $ 11,255.86
Corner $ 7,898.77
Medium Rows 1-6 $ 5,627.92
Medium Rows 7-8 $ 5,091.74
(Library of Living Memories)
Marble (rows 1-15) $ 2,219.02
Marble (rows 16-20) $ 1,872.30
Small Glass - 11"L x 11.5"W x 7"H $ 3,135.65
Medium Glass - 11"L x 11.5"W x 15"H $ 6,062.30
Medium-Large Glass - 17"L x 11.5"W x 15"H $ 7,177.21
Large Glass - 22.5"L x 11.5"W x 15"H $ 8,292.11
Extra Large Glass - 35"L x 11.5"W x 15"H $ 22,845.35
(Heavenly Gate)
Marble $ 2,219.02
Small Glass Top 3 Rows $ 3,135.65
Medium Glass $ 6,062.30
Large Glass $ 8,292.11
(Precious/Cherish)
Marble $ 2,219.02
Small Glass - 14"L x 11.5"W x 7"H $ 3,135.65
Medium Glass - 12"L x 11.5"W x 14"H $ 6,062.30
Medium Glass - 14.5"L x 11.5"W x 14"H $ 6,271.30
Large Glass - 24.5"L x 11.5"W x 14"H $ 8,292.11
Extra Large Glass - 30"L x 11.5"W x 14"H $ 19,581.73
(Mausoleum P Niches)
Small Marble $ 1,672.36
Marble $ 2,219.02
(Mausoleum U Niches)
Small Marble $ 1,672.36
Marble $ 2,219.02
Large Marble $ 4,438.04
Small Glass - 11.25"L x 11.75"W x 6.25"H $ 3,135.65
Medium Glass - 11.25"L x 11.75"W x 13.75"H $ 6,062.30
Large Glass - 23.5"L x 11.75"W x 13.75"H $ 8,292.11
(Mausoleum V Niches)
Small Marble Niche $ 1,672.36
Marble Niche $ 2,219.02
V - 2

11.A.d
Packet Pg. 642 Attachment: Attachment D-Master Fees Resolution [Revision 1] (5990 : Fiscal Year 2022-23 Year-End Budget Review) Exhibit V - Public Works: Cemetery
Service Effective
7-1-23
(Mausoleum W Niches)
Small Marble Niche $ 1,672.36
Marble Niche $ 2,219.02
Large Marble Niche $ 4,438.04
Small Glass - 11.25"L x 11.75"W x 6.25"H $ 3,135.65
Medium Glass - 11.25"L x 11.75"W x 13.75"H $ 6,062.30
Large Glass - 23.5"L x 11.75"W x 13.75"H $ 8,292.11
Bayview (Newly developed cremation niche spaces 2011)
(Bay View Columbarium Entry) Single (A,B,C,D,E,O)
Row 7 $ 3,467.24
Row 6 $ 5,547.59
Row 5 $ 5,824.96
Row 4 $ 6,102.35
Row 3 $ 6,102.35
Row 2 $ 5,824.96
Row 1 $ 4,160.69
(Bay View Columbarium Entry) Wide Single (H,S,U)
Row 6 $ 8,321.39
Row 3 $ 9,153.53
Row 2 $ 8,737.47
Row 1 $ 6,241.04
(Bay View Columbarium Entry) Double (L)
Row 6 $ 11,095.20
Row 5 $ 11,649.94
Row 4 $ 12,204.71
Row 3 $ 12,204.71
Row 2 $ 11,649.94
(Bay View Columbarium Entry) Double (M, Outside Glass)
Row 6 $ 12,482.10
Row 5 $ 13,036.86
Row 4 $ 13,591.61
Row 3 $ 13,591.61
Row 2 $ 13,036.86
(Bay View Columbarium Entry) Feature (R)
Row 4 $ 31,343.96
(Bay View Columbarium Entry) Single (T) Outside Glass
Row 6 $ 6,241.04
Row 5 $ 6,518.41
Row 4 $ 6,795.80
Row 3 $ 6,795.80
Row 2 $ 6,518.41
Niches (Bay View Columbarium Entry) Feature (P)
Row 4 $ 23,854.70
Row 3 $ 23,854.70
Row 2 $ 23,854.70
(Bay View Columbarium Entry) Feature (K)
Row 3 $ 43,548.70
V - 3

11.A.d
Packet Pg. 643 Attachment: Attachment D-Master Fees Resolution [Revision 1] (5990 : Fiscal Year 2022-23 Year-End Budget Review) Exhibit V - Public Works: Cemetery
Service Effective
7-1-23
(Bay View Columbarium Entry) Wide Single Angle Corner (G,H) Row 7 $ 5,478.23
Row 6 $ 8,598.78
Row 5 $ 9,014.84
Row 4 $ 9,430.92
Row 3 $ 9,430.92
Row 2 $ 9,014.84
Row 1 $ 6,518.41
(Bay View Columbarium Vault) (Elevations 4,9)
Row 7 $ 3,189.86
Row 6 $ 5,270.20
Row 5 $ 5,547.59
Row 4 $ 5,824.96
Row 3 $ 5,824.96
Row 2 $ 5,547.59
Row 1 $ 3,883.30
(Bay View Columbarium Vault) Wide Single (H)
Row 6 $ 8,044.00
(Bay View Columbarium Vault) Double (L)
Row 6 $ 10,817.80
Row 2 $ 11,372.58
(Bay View Columbarium Vault) Feature (N)
Row 3 $ 43,271.32
(Bay View Columbarium Alcove) (Elevations 6,7,8) Single (B,D) Row 7 $ 2,912.48
Row 6 $ 4,992.81
Row 5 $ 5,270.20
Row 4 $ 5,547.59
Row 3 $ 5,547.59
Row 2 $ 5,270.20
Row 1 $ 3,605.93
(Bay View Columbarium Alcove) Wide Single (H)
Row 6 $ 7,766.63
Row 3 $ 8,598.78
Row 2 $ 8,182.70
(Bay View Columbarium Alcove) Double (L)
Row 5 $ 11,095.20
Row 4 $ 11,649.94
Row 3 $ 11,649.94
(Bay View Columbarium Alcove) Feature (R)
Row 4 $ 30,511.83
(Bay View Columbarium Alcove) Wide Single Inside Corner (G) Row 7 $ 4,923.48
Row 6 $ 8,044.00
Row 5 $ 8,460.09
Row 4 $ 8,876.15
Row 3 $ 8,876.15
V - 4

11.A.d
Packet Pg. 644 Attachment: Attachment D-Master Fees Resolution [Revision 1] (5990 : Fiscal Year 2022-23 Year-End Budget Review) Exhibit V - Public Works: Cemetery
Service Effective
7-1-23
Row 2 $ 8,460.09
(Bay View Columbarium Family Alcove) Single (F)
Row 5 $ 4,021.99
Row 1 $ 4,021.99
(Bay View Columbarium Family Alcove) Feature (Q)
Row 4 $ 25,102.91
Row 3 $ 25,102.91
Row 2 $ 25,102.91

ENDOWMENT CARE
Endowment Care (All interment spaces, except green burial graves) 25% of the cost of the interment
space.

Endowment Care (Green burial graves) 35% of the cost of the interment
space.

CEMETERY MISCELLANEOUS SERVICE CHARGES
Opening and Closing (Adult Grave) per casket $ 1,262.05 Opening and Closing (Crypt) per casket or urn $ 950.01
Opening and Closing (Niche) per urn $ 131.73
Opening and Closing (Cremation Grave) per urn $ 397.53
Opening and Closing (Infant Grave) per casket $ 397.53
Administrative $ 145.60
Witnessed Lowering $ 478.45
Graveside Set-up/Equip. $ 435.23
Cryptside Set-up/Equip. $ 372.13
Nicheside Set-Up/Equip. $ 315.37
Disinterment (Adult Grave) $ 1,733.61
Disinterment (Cremation Grave) $ 779.43
Disinterment (Infant Grave) $ 779.43
Disinterment (Crypt) $ 852.54
Disinterment (Niche) $ 69.33
Marker Installation (Adult Grave) $ 589.41
Marker Installation (Crypt) $ 194.15
Marker Installation (Niche) $ 131.73
Upright Monument Foundation $ 1,178.84
Memorial Tablet Foundation $ 2,357.71
Single Sandblasting for Crypt Front $ 485.40
Double Sandblasting for Crypt Front $ 624.09

MORTUARY CHARGES
Basic Services of Funeral Director and Staff $ 1,796.01 Embalming $ 721.03
Special Care of autopsied remains $ 260.01
Harvest repair $ 424.60
Pacemaker removal $ 86.66
Other preparation of the remains $ 384.03
Identification/viewing of un-embalmed remains (30-minutes) $ 241.25 V - 5

11.A.d
Packet Pg. 645 Attachment: Attachment D-Master Fees Resolution [Revision 1] (5990 : Fiscal Year 2022-23 Year-End Budget Review) Exhibit V - Public Works: Cemetery
Service Effective
7-1-23
Dressing and casketing of unembalmed remains $ 292.90
Refrigeration of remains $ 703.07
Transfer of remains to funeral home (Residence removal or second attendant, add $95.00) (Beyond 30 miles, charged at $3.00 per mile)
$ 825.19
Funeral Coach (Hearse) 4 hours (Each additional hour charged at $150 per hour) (Beyond 30 miles, charged at $3.00 per mile) $ 855.64
8 Pass Limo - 4 hours (Each additional hour charged at $150 per hour) (Beyond 30 miles, charged at $3.00 per mile)
$ 948.93
10 Pass Limo - 4 hours (Each additional hour charged at $150 per hour) (Beyond 30 miles, charged at $3.00 per mile)
$ 990.75
Flower Van - 4 hours (Each additional hour charged at $150 per hour) (Beyond 30 miles, charged at $3.00 per mile)
$ 540.40
Additional livery charges to Riverside National Cemetery $ 208.01 Foreign Consulate office visit $ 416.05
Transfer of remains to place of autopsy and return to funeral home (Beyond 30 miles, charged at $3.00 per mile)
$ 315.37
Delivery of casketed remains to residence for viewing (Beyond 30 miles, charged at $3.00 per mile)
$ 416.05
Use of staff for viewing $ 657.12
Use of staff for funeral ceremony $ 786.56
Use of staff for memorial service (no casket present) $ 704.10 Additional evening service $ 953.26
Use of equipment and Staff for graveside ceremony $ 542.37 Charge for any ceremony held on weekend $ 1,513.88
Re-filing of permit or affidavit preparation $ 208.01
Use of Audio Visual Equipment $ 567.69
Scattering at sea (unwitnessed) $ 204.90
Direct Cremation
This charge is for the cremation process wherein no services, ceremonies, or viewings will be held for the decedent. Also included is a minimum cremation container that meets crematory requirements. This charge does not include scattering at sea or other disposition of the cremated remains. $ 1,664.26
Immediate Burial
This charge is for the immediate burial at the Woodlawn Cemetery or other cemetery within 30 miles of Woodlawn Cemetery wherein no services, ceremonies, or viewings will be held for the decedent. This charge does not include the price of a casket.
$ 3,163.87
Forwarding Remains to another funeral home.

This charge includes basic services of funeral director and staff, a proportionate share of overhead costs, transfer of remains to Woodlawn, securing and filing necessary certificates and permits, embalming or other preparation of remains, and delivery to Los Angeles International Airport (The permit, combo shipping unit or air tray, additional services and casket are not included). $ 3,016.05
V - 6

11.A.d
Packet Pg. 646 Attachment: Attachment D-Master Fees Resolution [Revision 1] (5990 : Fiscal Year 2022-23 Year-End Budget Review) Exhibit V - Public Works: Cemetery
Service Effective
7-1-23
Receiving remains from another funeral home.

This charge includes basic services of funeral director and staff, a proportionate share of overhead costs, transfer of remains to Woodlawn, securing and filing necessary certificates and permits.
(Additional services, casket, and other merchandise not included). $ 2,405.64
Infant Burial - Includes Non-Viewing Graveside Ceremony, basic services of funeral director and staff, transfer of remains to mortuary, embalming or refrigeration, dressing, cosmetics, and casketing, use of staff and/or equipment for graveside ceremony
(on-site).
$ 1,581.93

CEMETERY MISCELLANEOUS SERVICE CHARGES
Temporary Marker Placement $ 94.74
Oversized marker/Upright Monument Removal Fee $ 289.16
Witness Marker Installation $ 144.58
Chapel Fee $ 645.39

MORTUARY CHARGES
Refrigeration of remains (beyond 21 days, charged an additional $23.44 per day) $ 23.44 V - 7

11.A.d
Packet Pg. 647 Attachment: Attachment D-Master Fees Resolution [Revision 1] (5990 : Fiscal Year 2022-23 Year-End Budget Review) Exhibit W - Public Works: Airport
Service FY 2023-24
Fee Comments
Tie-Downs
Single-engine Space1 $123.67 Monthly
Multi-engine Space below 12,500 lbs.1 $185.52 Monthly
Transient Tie-Downs
Single-engine Space below 12,500 lbs. $20.12 Nightly
Multi-engine Space below 12,500 lbs. $40.26 Nightly
Multi-engine Space: Aircraft over 12,500 lbs.
$40.26
Plus $1.00 per one thousand
pounds over $12,500
Overnight Vehicular Parking (nightly) $13.41 Nightly
Overnight Vehicular Parking (monthly) $134.23 Monthly
Hangars (Land Value)
Light Aircraft Covers and 22T Hangar1 $3.78 Annually-per square foot Various Fees
Fuel Flowage Fee-Jet A Fuel (dispensed at SM Airport)2
$0.11 Gallon
Fuel Flowage Fee-AVGas Fuel (dispensed at SM
Airport)2 $0.11 Gallon
Airport Event Permit $639.12
Airport Billable Services Actual Cost Hourly
1 Charges are not subject to annual cost of living adjustment but may increase annually subject to lease agreements and/or periodic appraisals.
2 Fees are not subject to annual administrative revisions and increases, adjusted periodically based on appraisals.

W - 1

11.A.d
Packet Pg. 648 Attachment: Attachment D-Master Fees Resolution [Revision 1] (5990 : Fiscal Year 2022-23 Year-End Budget Review) EXHIBIT X: Community Development - Office of Pier Management Number of Guests **35% Discount
1-99 $195
100-199 $273
200-299 $312
300-350 $351
East Deck - Half $52
East Deck – Full $78
1-99 $700
100-199 $940
200-299 $1,060
Number of Guests
Up to 30
Up to 60
Up to 90 (expand area)
Additional half-hour
Rental per
Hour
$475
$375
Fee
$3
NOTES:

Santa Monica Pier Carousel Rental Rate Schedule FY2023-24 Private Events Held After Regular Operating Hours
Rental per Hour *20% Discount
****Discount given to nonprofit and student groups. Only nonprofit groups with documented taxexempt status shall be eligible for discount. $120 $96
$1,180
Number of Guests Rental per Hour
Semi-Private Event
Number of Guests Rental per Hour ***25% Discount
In addition to facility rental fee, a film permit is required. Carousel Operators must be hired at additional charge.

Pier Carousel
$120 $90
** Discount given to midweek alcohol-free parties hosted by nonprofit groups. Only nonprofit groups with documented tax-exempt status shall be eligible for discount.

Description
Santa Monica Pier Carousel - Public Ride Fee (children 3 years of age and younger ride free with ticketed adult)
$30
200-299
* Discount given to midweek and off-season parties.

Commercial Film $309
$425 $6 per additional person
$675
Fees in this exhibit are not subject to the annual administrative revision and increase.

Children's Party Specials (Semi-Private)
Flat Rate (three hours)
****35% Discount
$244
Type
Commercial Stills
Filming
*** Discount given to nonprofit groups and to mid-week parties. Only nonprofit groups with documented tax-exempt status shall be eligible for discount. $150 $113
$300 $6 per additional person
100-199
$300 $240
$420 $336
$480 $384
1-99 $90 $68
$540 $432
$80 $64
Private Events Held During Regular Operating Hours
300-350
X - 1

11.A.d
Packet Pg. 649 Attachment: Attachment D-Master Fees Resolution [Revision 1] (5990 : Fiscal Year 2022-23 Year-End Budget Review) EXHIBIT Y - City Manager's Office: City TV
Rental/Equipment Use Hourly Rate
07/01/23 Area of Expertise Fee Effective
07/01/23
Permanent Staff
Truck Rental* $ 100.00 Producer $ 181.50
Studio Rental (inc. lighting)* $ 80.00 Production Engineer $ 181.50 Graphics* $ 50.00 Director $ 181.50
Green Screen* $ 50.00
Teleprompter* $ 50.00
Camera* $ 40.00 Field Producer $ 63.17
Jib* $ 30.00 Lighting Technician $ 48.10
Audio Mixer* $ 25.00 Production Technician $ 34.47
Video Switcher* $ 20.00 Audio Operator $ 29.22
City Staffing Varies1 Video Editor $ 29.22
Stage Manager $ 29.22
OTHER: Technical Director $ 29.22

1. Master DVD* $ 34.08 Camera Operator $ 29.22

2. Up to 9 additional DVD copies* $ 1.50 Graphics Operator $ 29.22
Administration Fee $ 173.19 Teleprompter Operator $ 29.22 Production Assistant $ 29.22
Video Intern $ 23.74
NOTES:

As-Needed Staff*

4. The following costs will be waived, but tracked for reporting purposes for City Divisions, government entities, SMMUSD, SMC, and Santa Monica based non-profit organizations: City Equipment and Studio Costs, Administrative Fee, Producer Time.

5. Staffing costs will be waived for general fund City Department productions. Staffing costs for SMMUSD School Board meetings and Santa Monica based non-profit youth organizations with be discounted by 25%. Listed staffing costs apply to other non-City organizations and City enterprise funds. Overtime is charged at time and one half.

9. Services provided by contractors will be charged based on the contracted rate, i.e.: Script Writer, Make-Up Artist, Advanced Motion Graphics Designer, Advanced Video Editing, On-Air Talent, Production Companies.

10. Charges for use of City TV services, equipment or facilities not listed shall be determined by the City Manager. Rates shall be based on the costs incurred in providing the services and facility or equipment costs shall be based on market conditions.

11. All non-City productions handled by CityTV must coincide with the mission of the Office of Communications, support the City's goals and objectives, and fit within the Division's workplan and budget.

CITY OF SANTA MONICA - CITYTV PRODUCTION SERVICES
PROPOSED FEE SCHEDULE, FY 2023-24
*Fees are not subject to the City's established annual administrative revision and increase.

1. Staffing costs vary based on position and number of staff assigned. The staff assigned is dependent upon the type of services provided, type of equipment used, and staff availability. Only City staff may use City equipment.

2. A $173.19 flat rate Administration Fee will be charged for administrative services associated with each production, to be raised by the annual administrative increase.

3. Hourly rates for as-needed positions include benefits. Hourly rates for permanent positions are base salary only and do not include benefits, but are to be increased by COLA each July 1st.

6. Studio Rental includes lighting, use of green room, and use of two small parking spaces.

7. Costs for DVDs will be waived for City Departments, but tracked for reporting purposes.

8. Direct costs for rental and delivery of non-City equipment, if any, will be charged, i.e. scaffolding.

Y - 1

11.A.d
Packet Pg. 650 Attachment: Attachment D-Master Fees Resolution [Revision 1] (5990 : Fiscal Year 2022-23 Year-End Budget Review) Exhibit Z – Housing and Human Services (formerly Community Services) Program Fees
Fees as of 7/1/23. Per the resolution, fees in this exhibit are not subject to the annual administrative revision and increase unless otherwise noted.

Programs O - 1
A. *CREST Out of School Time programs: The CREST program is a joint program between the City and the Santa Monica-Malibu Unified School District. The following fees represent the fees for the City portion of the program.

Service Hours of Service Days of Service Fee
CREST Club School dismissal until
6:00 p.m.

School year only - no
breaks $375/
month
Single Full Day
Care
8:30 a.m. until 5:00 p.m. Pupil Free Day and Single
Day Camp
$82/day
B. *CREST Enrichment – A registration fee will be assessed to cover contractor payment. Participants shall pay for activity materials, if applicable.

Registration Fee $143 - $237 per child per class
(1) $5.00 per ½ hour personal training permit (1-2 clients) NOTES:

Administrative, registration, and materials fees may be assessed for all social service, recreation and community programs, classes and services that are listed.

Fees to be charged for social service, recreation and community programs which are not listed shall be determined by the Housing and Human Services Director and Recreation or Arts Director and shall be based upon the costs incurred in providing the program.

Fee reductions, waiver, or reasonable and customary payment plans may be approved administratively to promote community access to special events and other social and recreational programming.

11.A.d
Packet Pg. 651 Attachment: Attachment D-Master Fees Resolution [Revision 1] (5990 : Fiscal Year 2022-23 Year-End Budget Review)

ATTACHMENT E
1 Addition to Fiscal Policies: Plan to replenish funds leveraged to help pay for sexual abuse claims The City’s Liability Program provides funding to investigate, defend and pay all damages for liability claims and lawsuits filed against the City. The Liability Program is self-insured to $1 million (the selfinsurance retention, or SIR). Each department and fund within the City contributes to the self insurance fund annually based on an actuarial valuation that amortizes the liabilities over time and functional area.

Additional liability insurance limits are secured through the Authority for California Cities Excess Liability (ACCEL), a joint powers authority of which the City is a member. At the time of the initial settlement, ACCEL self-insured all losses from $1 million to $10 million.

Excess liability insurance is then purchased to cover losses over the ACCEL limits.

From May 2020 to July 2022, the City settled sexual abuse claims against by a former City employee and volunteer. The settlements totaled $107.325 million. The settlement amounts exceeded the SIR and ACCEL limits, which together totaled $13 million ($2 million in SIR, $11 million in ACCEL). The remaining amount of $94.325 million was paid up front using General Fund reserves but was also tendered to the City’s excess liability insurers for reimbursement.

On April 25, 2023, the City Council approved an additional settlement agreement to pay $122.5 million on additional claims related to one of the former employees. As the SIR and ACCEL limits were previously reached, the full $122.5 million was paid up front using City funds, while the claim was tendered to the City’s excess liability insurers for reimbursement. Given the previous $94.325 million payment from the General Fund, the significant revenue losses that the General Fund has suffered as a result of the COVID pandemic, and the continuing reduced levels of service in the General Fund due to reduced revenue levels and competing needs, funding sources in addition to the General Fund were needed to make the payment.

The funding sources for the $122.5 million settlement were as follows:
• $65.3 million from General Fund reserves
• $6.5 million from the General Fund portion of the Workers’ Compensation Fund • $25 million from the Housing Trust Fund’s General Fund contributions • $5.6 million from the deferral of the FY 2022-23 Measure GSH contribution from the General Fund to the Housing Trust Fund
• $5.1 million from the deferral of the FY 2023-24 Measure GSH contribution from the General Fund to the Housing Trust Fund. Staff has determined that this transfer will be feasible, and has been budgeted, in FY 2023-24, reducing the need to include it in the payback plan. • $15 million from Boeing Gillette settlement funds held in the Water Fund In addition, a $5.9 million Measure GSH FY 2020-21 transfer to the Housing Trust Fund from the General Fund, retained per Council authorization on May 5, 2020 to help the General Fund meet spending needs during the economic downturn resulting from the COVID pandemic, is still pending. Staff would like to include the payment of this amount as part of this payment plan.

The General and non-General Fund reserves used were not legally restricted as to use, but it is the City’s intent that the fund balances of all affected funds be replenished. This plan, however, must take into consideration the current climate of scarce resources, significant contingent liabilities, and uncertain

11.A.e
Packet Pg. 652 Attachment: E - Fiscal Policy Revision [Revision 5] (5990 : Fiscal Year 2022-23 Year-End Budget Review)

ATTACHMENT E
2 future revenue projections. Certain conditions must be met annually for the City to maintain its operational and financial stability. Specifically, these conditions fund current operations, known liabilities, and mandated reserve levels. These financial obligations must be considered in the order of financial risk when developing each year’s budget.

The following conditions must be met each year at the time the 5-year forecast is presented to Council along with the Midyear Budget Review. Items are prioritized based on financial risk level. At this time, no further funding is needed to meet these targets during the FY 2023-25 Biennial Budget period.

However, needs are subject to change based on external factors that cannot be controlled by the City.

Priority
Level
Fund Target Explanation and Risk Level

1.1 General Fund Rainy Day Fund
rebuilt by 0.5%
increments annually
until 15% target
reached
To maintain essential services in the event of an economic crisis or natural disaster as well as exhibit the City’s financial stability to credit rating agencies, allowing access to lower cost financing, it is necessary to pursue Council-adopted targets to gradually rebuild the Rainy Day fund balance as set out in the Fiscal Policies reaching 15% of annual
expenditures for the FY 2027-28 Budget.

1.2 Workers’
Compensation
Fund
Fund reserve level to
at least 75%
confidence level
(striving for 90%)
To ensure that the Workers’ Compensation Fund has
adequate funds set aside to make stipulated payments
related to indemnity, medical and miscellaneous liabilities for all claims, a valuation of the liability and reserve levels is done annually to determine contributions from various
funds to the Workers’ Compensation Fund to achieve a
certain confidence level. A confidence level is the statistical certainty that an actuary believes funding will be sufficient.

Failure to do so would threaten annual operations as funds would need to be reallocated.

1.3 General Fund Maintain positive
balance of annual
Revenues and
Expenditures for 5
years
To maintain current service levels and be able to address any emerging concerns that threaten the active pursuit of the City’s Council-adopted priorities, the General Fund forecast must show a positive balance over 5 years, provided that all resources necessary to maintain service levels have been considered. This will require the use of working capital currently assigned in the fund balance for this purpose.

1.4 Water Fund Required transfer of
$15 million to cover
pollution
remediation liability
To ensure the maintenance of water services and water
sustainability improvements without negatively impacting ratepayers or water quality, the Water Fund is required to allocate $15 million towards pollution remediation activities at a rate of $1.25 million annually from FY 2029-30 to FY 2034-35, and $1.5 million annually in FY 2035-36, with
minimum transfers of $600,000 annually beginning in FY
2036-37 through 2046-47.

1.5 General Fund Maintain at least $21
million annual Capital
Improvement
Program allocation
To sufficiently maintain infrastructure and equipment
replacement, assets critical to the health and welfare of the community, a minimum of $21 million is needed for
deferred maintenance to restore, repair, and construct
physical assets, to replace vehicles and technology
hardware, and to update major software. Target begins in FY 2024-25.

11.A.e
Packet Pg. 653 Attachment: E - Fiscal Policy Revision [Revision 5] (5990 : Fiscal Year 2022-23 Year-End Budget Review)

ATTACHMENT E
3 While funding for the Workers’ Compensation Fund and Water Fund operations will be accommodated through annual assessments as noted in the table above, General Fund and Housing Trust Fund reserves will be replenished from funds received from the excess liability insurers1 and from the proceeds of the sales of General Fund-owned properties as follows:
• To replenish funds previously set aside for affordable housing programs and projects, transfer 50% of one-time funds from General Fund property dispositions and insurance proceeds to the Housing Trust Fund, up to the target amount of $36.5 million. • To rebuild reserve funds that will protect the City from future contingent liabilities, economic uncertainty, and community priority capital projects, allocate a minimum of 50% of one-time funds from property dispositions or insurance proceeds to the General Fund Other Purposes reserve, up to the target amount of $65 million.

If adopted by Council on October 24, 2023, this plan will be added to the Fiscal Policies that are adopted each year along with the Annual Budget and will be subject to future changes by Council. 1 The City is currently litigating a total of $216.825 million in insurance claims paid to date (the $94.325 plus the $122.5 million) with its excess liability insurers.

11.A.e
Packet Pg. 654 Attachment: E - Fiscal Policy Revision [Revision 5] (5990 : Fiscal Year 2022-23 Year-End Budget Review) City Council – October 24, 2023
FY 2022-23 Year-End Budget

11.A.i
Packet Pg. 655 Attachment: PowerPoint Presentation (5990 : Fiscal Year 2022-23 Year-End Budget Tonight’s Actions
• Approve changes to FY 2022-23 and FY 2023-24 Revised
Budgets and FY 2024-25 Approved Budget
• Adopt Position and Classification Changes and Salary Rates • Adopt resolution to revise the City Master Fee Schedule • Accept grant awards and renewals
• Approve contract with Exodus Recovery and funding
agreements
• Amend City’s Fiscal Policy
2 11.A.i
Packet Pg. 656 Attachment: PowerPoint Presentation (5990 : Fiscal Year 2022-23 Year-End Budget The FY 2022-23 Budget Climate:
• Significant economic uncertainty
• No-cost adjustments and investments to
improve service delivery and advance Council
priority areas
• Settlement payment for sexual abuse claims
3 11.A.i
Packet Pg. 657 Attachment: PowerPoint Presentation (5990 : Fiscal Year 2022-23 Year-End Budget FY 2022-23 Operating Budget Expenditure
Adjustments
Claim
Payments
$122.5m
Revenue to
Pay Claims
$122.5m
Self Insurance Fund
General Fund
$122.5m
Transfers +
General Fund
• Reserves
• GSH FY 2022-
23 Housing Trust - $25m
Water Fund - $15m
Workers’ Comp. -
$6.5m
Transfers to
General Fund
Payment to
Self Insurance Fund

11.A.i
Packet Pg. 658 Attachment: PowerPoint Presentation (5990 : Fiscal Year 2022-23 Year-End Budget General Fund - $4.0 million
• Timing of a one-time signing bonus
from the digital kiosk franchise
Self Insurance Fund - $122.5 million
• Payment from General Fund for claims
FY 2022-23 Revenue Adjustments

11.A.i
Packet Pg. 659 Attachment: PowerPoint Presentation (5990 : Fiscal Year 2022-23 Year-End Budget Operating Budget Expenditure Adjustments
FY 2023-24 ~$1.9 million / FY 2024-25 ~$552,000
• Reappropriation of FY 2022-23 Unspent Funds
• Funded by other sources:
o 1.0 FTE Deputy Director Special Projects in
CDD to implement high-profile projects
o Position changes in CAO to address
operational challenges
o 1.0 FTE – Library Literacy Program
Assistant for ESL Program
o Position change in DOT to address
mandated policy work
General Fund
• Reappropriation of FY 2022-23 Unspent Funds
• Changes for other funding sources
o Grant awards from U.S. Department of
Justice in support of STEP Court and CA
Library Literacy Services grant for ESL
Program
o TMP Funds to address mandated policy
work
Other Funds

11.A.i
Packet Pg. 660 Attachment: PowerPoint Presentation (5990 : Fiscal Year 2022-23 Year-End Budget Revenue Adjustments
FY 2023-24 ~($1.9 million) / FY 2024-25 ~$489,000
• Adjustment for one-time digital kiosk
signing bonus revenue received in prior
year
• Revenue funding expenditure changes:
o Position in CDD to implement highprofile projects
o Settlements and judgments to fund
position changes in CAO
General Fund
• Grant revenue from U.S. Department of
Justice in support of STEP Court and CA
Library Literacy Services grant for ESL
Program
• One-time revenue to the Vehicle
Management Fund for the replacement
of vehicles
Other Funds

11.A.i
Packet Pg. 661 Attachment: PowerPoint Presentation (5990 : Fiscal Year 2022-23 Year-End Budget FY 2022-23: $36,171
• Cemetery Fund to implement
the OSHA compliant fall
protection plan for cemetery
facilities
Capital Improvement Program Budget Adjustments
FY 2023-24: ~$1.5 million
• Cemetery Fund for maintenance
projects at the Mausoleum and
Cemetery: $250,000
• RRR Fund to purchase
replacement vehicles: $1,243,235

11.A.i
Packet Pg. 662 Attachment: PowerPoint Presentation (5990 : Fiscal Year 2022-23 Year-End Budget • Add omitted - Zoning Conformance
Review-Outdoor Commercial Uses
on Private Property fee
• Corrections
• remove separate base fees for
plan review of interior demolition
and commercial/industrial
permits
• remove hourly rates and replace
with actual cost of consultant for
Seismic Retrofit Plan and Peer
Review
City Fee Adjustments
City Planning and Building and Safety Department of Transportation • Add Hourly Rates to align with
other City and community
event fees for full cost recovery

11.A.i
Packet Pg. 663 Attachment: PowerPoint Presentation (5990 : Fiscal Year 2022-23 Year-End Budget Other Business
• Authorization to accept a grant award from the California Library Literacy Services (CLLS) for English as a Second Language program at the Library • Authorization to accept a grant award from the U.S. Department of Justice for Justice and Mental Health Collaboration Program to support the STEP Court • Authorize funding agreements with developers and existing businesses to provide funding to support coordination of large-scale development projects • Authorize an agreement with Exodus Recovery to work with the City Attorney’s Office to develop the STEP Court and start delivering services • Authorize to amend the City’s Fiscal Policy to add the plan to replenish funding leveraged to pay for legal settlements and COVID-related losses

11.A.i
Packet Pg. 664 Attachment: PowerPoint Presentation (5990 : Fiscal Year 2022-23 Year-End Budget Plan to replenish
funds leveraged
to help pay for
sexual abuse
claims
Priority
Level
Fund Target

1.1 General Fund Rainy Day Fund rebuilt by 0.5% increments annually until 15% target reached

1.2 Workers’
Compensation Fund
Fund reserve level to at least 75% confidence
level (striving for 90%)

1.3 General Fund Maintain positive balance of annual Revenues and Expenditures for 5 years

1.4 Water Fund Transfer of $15 million to cover pollution remediation liability beginning in FY 2029-30

1.5 General Fund Maintain at least $21 million annual Capital Improvement Program allocation
Housing Trust Fund will receive FY 2023-24 GSH contribution from the General Fund General Fund and Housing Trust Fund reserves replenished from excess liability insurers and proceeds of the sales of General Fund-owned properties.

These conditions must be met first…

11.A.i
Packet Pg. 665 Attachment: PowerPoint Presentation (5990 : Fiscal Year 2022-23 Year-End Budget Recommended Actions
Approve:
• Changes to the FY 2022-23 and FY 2023-24 Revised Budgets, and FY 2024-25 Approved Budget • Position and classification changes, and
• Revisions to the master fee schedule
Adopt:
• Resolutions to establish new classifications, adopt salary rates • Resolution to revise to the master fee schedule to establish new and revise certain user fees and charges Accept:
• California Library Literacy Services grant funds
• U.S. Department of Justice, Bureau of Justice Assistance grant funds Authorize:
• Agreement with Exodus Recovery for the Services, Treatment & Empowerment Program • Agreement with developers and existing businesses to support coordination of large-scale development projects
• Amend City’s Fiscal Policies to add plan to replenish funds used for legal settlements and COVID-related losses 12 11.A.i
Packet Pg. 666 Attachment: PowerPoint Presentation (5990 : Fiscal Year 2022-23 Year-End Budget City Council
Report
City Council Meeting: October 24, 2023
Agenda Item: 16.A
1 of 2
To: Mayor and City Council
From: Denise Anderson Warren, City Clerk, Records and Election Services Department
Subject: Request by Mayor Davis to amend Rule 9(b) of the Council Rules of Procedure concerning Selection of Mayor and Mayor Pro Tempore to delete the sentence: “This provision shall not be subject to a suspension of the Council Rules, and shall be implemented until duly repealed or amended by the Council,” to read as follows: (b) Selection of Mayor and Mayor Pro Tempore. As required by Charter section 604, the Mayor shall be selected by the Council. The procedure for selection shall be as follows: Beginning in December 2022, the Council shall select the longest continuously serving Councilmember, whether initially elected or appointed, to serve as Mayor for a 1 year term. Each subsequent December the next longest continuously serving Councilmember shall be selected as Mayor for a 1 year term, then rotating each December to select the Mayor in order of the next longest serving Councilmember. If two or more Councilmembers were elected at the same election, the Councilmember receiving the higher number of votes shall be considered as having served longer for purposes of this provision. If two or more Councilmembers were initially appointed to serve at the same time, then when they each may first become eligible to be selected as Mayor, a coin flip shall decide who shall be considered as having served longer for purposes of this provision. The Mayor Pro Tempore may be selected by simple majority vote without regard to this provision. (This sentence will be deleted: "This provision shall not be subject to a suspension of the Council Rules, and shall be implemented until duly repealed or amended by the Council.") Prepared By: Nikima Newsome, Assistant City Clerk
Approved Forwarded to Council

16.A
Packet Pg. 667
2 of 2
Attachments:

A. Proposed Amendment
B. Written Comments

16.A
Packet Pg. 668
Amendment of Rule 9(b) of the Council Rules of Procedure concerning Selection of Mayor and Mayor Pro Tempore to delete the sentence: “This provision shall not be subject to a suspension of the Council Rules, and shall be implemented until duly repealed or amended by the Council,” to read as follows:
(b) Selection of Mayor and Mayor Pro Tempore. As required by Charter section 604, the Mayor shall be selected by the Council. The procedure for selection shall be as follows: Beginning in December 2022, the Council shall select the longest continuously serving Councilmember, whether initially elected or appointed, to serve as Mayor for a 1 year term. Each subsequent December the next longest continuously serving Councilmember shall be selected as Mayor for a 1 year term, then rotating each December to select the Mayor in order of the next longest serving Councilmember. If two or more Councilmembers were elected at the same election, the Councilmember receiving the higher number of votes shall be considered as having served longer for purposes of this provision. If two or more Councilmembers were initially appointed to serve at the same time, then when they each may first become eligible to be selected as Mayor, a coin flip shall decide who shall be considered as having served longer for purposes of this provision. The Mayor Pro Tempore may be selected by simple majority vote without regard to this provision. This provision shall not be subject to a suspension of the Council Rules, and shall be implemented until duly repealed or amended by the Council.

16.A.a
Packet Pg. 669 Attachment: Proposed Amendment (6080 : Amend Council Rule 9(b) Selection of Mayor and Mayor Pro Tem) 1 Xavier Mota
From: Peter DiChellis <[email protected]>
Sent: Sunday, October 22, 2023 3:40 PM
To: councilmtgitems
Subject: Agenda Item 16A - Mayor

EXTERNAL
To Santa Monica City Council:

I oppose this Ɵme‐waster. The Council already adopted a process for selecƟng the Mayor and has far more important and urgent maƩers to aƩend: homeless bedlam, worsening crime, teetering financials, obnoxious overdevelopment, and Council meeƟngs that take about as long as a flight from LAX to Europe (but without the snacks or movies).

This Item smacks of poliƟcal hackery and I hope the Council spends liƩle Ɵme dispatching it to the waste bucket it belongs in.

Sincerely,
Peter DiChellis
Santa Monica 90403
ITEM 16.A.

October 24, 2023
ITEM 16.A.

October 24, 2023

16.A.b
Packet Pg. 670 Attachment: Written Comments [Revision 1] (6080 : Amend Council Rule 9(b) Selection of Mayor and Mayor Pro Tem) 1 Xavier Mota
From: T GROSSMAN <[email protected]>
Sent: Tuesday, October 24, 2023 2:36 PM
To: councilmtgitems; Christine Parra; Oscar de la Torre; Phil Brock; Lana Negrete; Gleam Davis; Jesse Zwick; Caroline Torosis; David White
Subject: Absolutely NO! Agenda Item 16.A 10/24/23 City Council Agenda: Gleam Davis proposed change of rules for selection Mayor

EXTERNAL
RE Agenda Item 16.A on Tuesday’s City Council Agenda: Gleam Davis proposed change of current rules-based selection of the Mayor
Reference:

Hello Council,
I am completely opposed to this change proposed by current Mayor Gleam Davis which is designed to keep her in the mayor's office and deny the opportunity to another council person as agreed to last year. Reneging on the December 2022 agreement that gave her the office for a year?! Completely unacceptable.

Thank you,
Tina Grossman
Sunset Park Resident
44 year citizen of SM
References:

1. https://smmirror.com/2022/12/gleam‐davis‐and‐phil‐brock‐to‐each‐serve‐term‐as‐santa‐monica‐mayor/

2. https://surfsantamonica.com/ssm_site/the_lookout/news/News-2023/October2023/10_20_2023_Bureaucratic_Tweak_or_Effort_to_Block_Next_Mayor.html

3. https://www.surfsantamonica.com/ssm_site/the_lookout/news/News‐2023/October‐ 2023/10_23_2023_City_Attorney_Weighs_In_on_Proposed_Amendment.html

4. https://smdp.com/2023/10/23/the‐time‐to‐repeal‐the‐rotating‐mayor‐process‐is‐now/  (I don't agree with Mike.)

5. https://www.smobserved.com/story/2023/05/30/opinion/mayor‐gleam‐davis‐says‐that‐anyone‐who‐has‐slept‐on‐ the‐street‐here‐for‐a‐year‐is‐a‐santa‐monican‐local‐resident‐disagrees/7618.html  (is her plan to register them as voters? Sorry, no)
ITEM 16.A.

October 24, 2023
ITEM 16.A.

October 24, 2023

16.A.b
Packet Pg. 671 Attachment: Written Comments [Revision 1] (6080 : Amend Council Rule 9(b) Selection of Mayor and Mayor Pro Tem) 1 Xavier Mota
From: Arthur Jeon <[email protected]>
Sent: Tuesday, October 24, 2023 9:39 PM
To: Gleam Davis; [email protected]
Cc: Lana Negrete; Oscar de la Torre; Christine Parra; Caroline Torosis; Jesse Zwick; Phil Brock Subject: Re: Absolutely NO! Agenda Item 16.A 10/24/23 City Council Agenda: Gleam Davis proposed change of rules for selection Mayor

EXTERNAL
Hey Gleam,
Just as long as Phil isn’t magically put “under investigation” within the next few months!●◐◑◒◓◔◕ I’m only half joking. As the anonymous email that poisoned a year’s worth of work with Covered 6 finally revealed, to a company that displayed infinite patience and professionalism in the face of irrational resistance, their 6 was never going to be covered in Santa Monica. They pulled out and Santa Monica lost the opportunity to work with a company that was convinced they could, with the help of their homeless liaison auditing the effectiveness of the fortune we spend on the problem, make a difference. Granted, this had more to do Andrew’s wavering as CEO of DTSM than the council, but it showed that the difference between baseless allegations (Eddy Bryce hadn’t worked with the company for two years and was never an employee) and “under investigation” is a faint one.

It was an “October suprise” and a cheap shot from those who couldn’t accept the democratic process and the resulting vote. Andrew should have shrugged off the email, or at least just taken it under advisement, and proceeded with deploying the program the next day. That’s what a leader with courage would have done. The fact that he didn’t proceed gave Covered 6 pause. What would happen if their officers had to use force to restrain somebody punching tourists, which happened to three tourists on the promenade that week? What if the perpetrator, god forbid, was an oppressed person of color? I spoke with Chris Dunn, the CEO of Covered 6, about his decision and he said he simply wanted to go to where they were wanted and supported. And that he was concerned their officers, who have never had a use of force complaint ever, would not be supported here. That’s a shameful reflection on Santa Monica, and one that bleeds into the way some people in this city view our own police officers.

Luckily, all this falls under a larger movement of ideological blinders that are starting to fall, although I’m sure we’ll be last to wake up in Santa Monica. But people are watching closely for a similar tactic to mess with our mayoral succession. And I too have become a supporter of district elections for the simple reason that if any of the council lived right off downtown like I do, and had to suffer like the residents here do, there would be at least one voice on the council fighting for those residents (and businesses). The bottom line is something's got to change here; the city’s byzantine political process is broken.

Arthur
On Oct 24, 2023, at 4:56 PM, T GROSSMAN <[email protected]> wrote:

Hi Gleam, I'm not persuaded. Although I like you, this change is not acceptable.

Sorry. We should be working toward district elections.

Thanks
On Tue, Oct 24, 2023 at 3:19 PM Gleam Davis <[email protected]> wrote:

ITEM 16.A.

October 24, 2023
ITEM 16.A.

October 24, 2023

16.A.b
Packet Pg. 672 Attachment: Written Comments [Revision 1] (6080 : Amend Council Rule 9(b) Selection of Mayor and Mayor Pro Tem) 2 Ms. Grossman, please read the item. It does not change the rule for selecting the mayor. It simply allows for a supermajority of the council to suspend the rule if it feels circumstances warrant doing so.

For example, as has happened in other jurisdictions, if the next person in line to mayor has been indicted or is under investigation for criminal behavior, a supermajority of the council could suspend the rule to keep such a person from becoming mayor. This is simply good governance; not an attempt to change the rotational system.

From: T GROSSMAN <[email protected]>
Sent: Tuesday, October 24, 2023 11:36:20 PM
To: councilmtgitems <[email protected]>; Christine Parra <[email protected]>; Oscar de la Torre <[email protected]>; Phil Brock <[email protected]>; Lana Negrete <[email protected]>; Gleam Davis <[email protected]>; Jesse Zwick <[email protected]>; Caroline Torosis <[email protected]>; David White <[email protected]> Subject: Absolutely NO! Agenda Item 16.A 10/24/23 City Council Agenda: Gleam Davis proposed change of rules for selection Mayor

EXTERNAL
RE Agenda Item 16.A on Tuesday’s City Council Agenda: Gleam Davis proposed change of current rules-based selection of the Mayor
Reference:

Hello Council,
I am completely opposed to this change proposed by current Mayor Gleam Davis which is designed to keep her in the mayor's office and deny the opportunity to another council person as agreed to last year. Reneging on the December 2022 agreement that gave her the office for a year?! Completely unacceptable.

Thank you,
Tina Grossman
Sunset Park Resident
44 year citizen of SM
References:

1. https://smmirror.com/2022/12/gleam‐davis‐and‐phil‐brock‐to‐each‐serve‐term‐as‐santa‐monica‐ mayor/

2. https://surfsantamonica.com/ssm_site/the_lookout/news/News-2023/October2023/10_20_2023_Bureaucratic_Tweak_or_Effort_to_Block_Next_Mayor.html

3. https://www.surfsantamonica.com/ssm_site/the_lookout/news/News‐2023/October‐ 2023/10_23_2023_City_Attorney_Weighs_In_on_Proposed_Amendment.html

4. https://smdp.com/2023/10/23/the‐time‐to‐repeal‐the‐rotating‐mayor‐process‐is‐now/  (I don't agree with Mike.)

5. https://www.smobserved.com/story/2023/05/30/opinion/mayor‐gleam‐davis‐says‐that‐anyone‐ who‐has‐slept‐on‐the‐street‐here‐for‐a‐year‐is‐a‐santa‐monican‐local‐resident‐disagrees/7618.html  (is her plan to register them as voters? Sorry, no)
ITEM 16.A.

October 24, 2023
ITEM 16.A.

October 24, 2023

16.A.b
Packet Pg. 673 Attachment: Written Comments [Revision 1] (6080 : Amend Council Rule 9(b) Selection of Mayor and Mayor Pro Tem) City Council
Report
City Council Meeting: October 24, 2023
Agenda Item: 16.B
1 of 1
To: Mayor and City Council
From: Denise Anderson Warren, City Clerk, Records and Election Services Department
Subject: Request by Councilmember Torosis to amend Rule 28 of the Council Rules of Procedure to provide time limit after 11 p.m., to read as follows: RULE 28.

ADJOURNMENT No new item, other than Public Input, shall be considered after 11:00 p.m. unless consideration is approved by a two-thirds vote of the Councilmembers present. (New Language Added: For all items commencing after 11:00 p.m., Councilmembers’ comments shall be limited to 1 minute each, and speaking no more than 2 times per item; questions are permitted, but the Presiding Officer shall closely monitor to ensure they are only questions, not statements of opinion; staff presentations shall be limited to 15 minutes, unless the Council by majority vote allows a longer presentation.) Prepared By: Nikima Newsome, Assistant City Clerk
Approved Forwarded to Council
Attachments:

A. Proposed Amendment

16.B
Packet Pg. 674
Proposed amendment Rule 28 of the Council Rules of Procedure to provide time limits after 11 p.m., to read as follows:

RULE 28. ADJOURNMENT
No new item, other than Public Input, shall be considered after 11:00 p.m. unless consideration is approved by a two-thirds vote of the Councilmembers present. For all items commencing after 11:00 p.m., Councilmembers’ comments shall be limited to 1 minute each, and speaking no more than 2 times per item; questions are permitted, but the Presiding Officer shall closely monitor to ensure they are only questions, not statements of opinion; staff presentations shall be limited to 15 minutes, unless the Council by majority vote allows a longer presentation.

16.B.a
Packet Pg. 675 Attachment: Proposed Amendment (6096 : Amend Council Rule 28) City Council
Report
City Council Meeting: October 24, 2023
Agenda Item: 16.C
1 of 1
To: Mayor and City Council
From: Denise Anderson Warren, City Clerk, Records and Election Services Department
Subject: Request of Mayor Pro Tem Negrete and Councilmembers Brock and de la Torre to allocate $15,000 of Council discretionary funds for the Samohi Symphony Orchestra for their upcoming tour in Germany. The funds will support families in need of financial assistance for travel expenses.

Prepared By: Denise Anderson Warren, City Clerk
Approved Forwarded to Council
Attachments:

A. Discretionary Funds as of 10.19.23
B. Written Comments

16.C
Packet Pg. 676
Council Discretionary Funds
As of October 19, 2023
Sources (All Available Funds are start of FY 2023‐24):

Amount
Unspent and uncommitted funds from prior year $         29,769.72 FY 2023‐24 ‐ New Appropriation 125,150.00
Total unspent funds and new appropriation $       154,919.72 Uses (Programmed Discretionary Funds):

Description Amount Programmed Date
Santa Monica Pony League to repair scoreboard at Los Amigos Park $          (5,000.00) Rollover programmed from prior year Ocean Park Association for Annual 4th of July Parade (15,000.00)            Budget Adoption FY 2023‐24, 6/27/23 Business Improvement District (BID) Annual Support           (29,000.00) Budget Adoption FY 2023‐24, 6/27/23 Pico Youth and Family Center (PYFC) Car Show (7,000.00)              Council meeting, 8/22/23, Item 16F Expenses to host delegation of municipal and business leaders from Sister City Mazatlan, Mexico
(2,000.00) Council meeting, 8/22/23, Item 16G
Westside Coalition for Martin Luther King, Jr. Celebration (9,000.00)              Council meeting, 8/22/23, Item 16H Total Programmed (67,000.00) $
Unprogrammed Balance Available 87,919.72 $
10/19/2023

16.C.a
Packet Pg. 677 Attachment: Discretionary Funds as of 10.19.23 (6108 : Discretionary funds for Samohi Germany trip) 1 Xavier Mota
From: Ann Maggio <[email protected]>
Sent: Friday, October 20, 2023 3:46 PM
To: councilmtgitems
Subject: SUPPORT: Item 16.C.

EXTERNAL
October 16, 2023
Dear Mayor Davis, Mayor Pro Tempore Negrete, and City Councilmembers, As a parent of a musician at Santa Monica High School, I urge you to support the Orchestra Parents Association’s request by granting $15,000 in matching funds to the OPA scholarship fund to ensure a successful Samohi Symphony Orchestra spring break trip and performance in Germany.

Samohi students will be serving as ambassadors of Santa Monica, reflecting this community’s diversity and its commitment to nurturing artists and the arts. How great is that?! The Samohi Orchestra Parents Association works to ensure that all students, regardless of financial need, can participate in enriching extracurricular activities like this tour. As the Samohi Symphony works diligently to prepare for a once-in-alifetime experience, I hope we can count on your support. Supporting these musicians speaks directly to the City’s commitment to achieving a more equitable and inclusive community.

Vote YES on Item 16.c.

Sincerely,
Ann Thanawalla
90403
ITEM 16.C.

October 24, 2023
ITEM 16.C.

October 24, 2023

16.C.b
Packet Pg. 678 Attachment: Written Comments (6108 : Discretionary funds for Samohi Germany trip) 1 Xavier Mota
From: [email protected]
Sent: Saturday, October 21, 2023 12:03 PM
To: councilmtgitems; Caroline Torosis; Christine Parra; Gleam Davis; Jesse Zwick; Lana Negrete; Oscar de la Torre; Phil Brock
Cc: [email protected]
Subject: FOSP: City Council 10/24/23 agenda item 16-C -- SUPPORT!

EXTERNAL
October 21, 2023
To: Mayor Davis and City Council members
From: Board of Directors, Friends of Sunset Park
RE: 10/24/23 agenda item 16-C
The FOSP Board supports the request of Mayor Pro Tem Negrete and Council members Brock and de la Torre to allocate $15,000 of Council discretionary funds to the Samohi Symphony Orchestra for their upcoming concert tour in Germany. We understand that the funds will support families in need of financial assistance with travel expenses, and we want ALL the students in the Symphony Orchestra to be able to participate in the tour.

Thank you for your consideration.
16 C.

Request of Mayor Pro Tem Negrete and Councilmembers Brock and de la Torre to allocate $15,000 of Council discretionary funds for the Samohi Symphony Orchestra for their upcoming tour in Germany. The funds will support families in need of financial assistance for travel expenses.

ITEM 16.C.

October 24, 2023
ITEM 16.C.

October 24, 2023

16.C.b
Packet Pg. 679 Attachment: Written Comments (6108 : Discretionary funds for Samohi Germany trip) City Council
Report
City Council Meeting: October 24, 2023
Agenda Item: 16.D
1 of 1
To: Mayor and City Council
From: Denise Anderson Warren, City Clerk, Records and Election Services Department
Subject: Request of Mayor Pro Tem Negrete and Councilmembers Brock and de la Torre to allocate $5,000 for the Lincoln Middle School band, orchestra, and choir for their upcoming performance in San Francisco. Funds will be used to support families in need of financial assistance for travel expenses.

Prepared By: Denise Anderson Warren, City Clerk
Approved Forwarded to Council
Attachments:

A. Discretionary Funds as of 10.19.23

16.D
Packet Pg. 680
Council Discretionary Funds
As of October 19, 2023
Sources (All Available Funds are start of FY 2023‐24):

Amount
Unspent and uncommitted funds from prior year $         29,769.72 FY 2023‐24 ‐ New Appropriation 125,150.00
Total unspent funds and new appropriation $       154,919.72 Uses (Programmed Discretionary Funds):

Description Amount Programmed Date
Santa Monica Pony League to repair scoreboard at Los Amigos Park $          (5,000.00) Rollover programmed from prior year Ocean Park Association for Annual 4th of July Parade (15,000.00)            Budget Adoption FY 2023‐24, 6/27/23 Business Improvement District (BID) Annual Support           (29,000.00) Budget Adoption FY 2023‐24, 6/27/23 Pico Youth and Family Center (PYFC) Car Show (7,000.00)              Council meeting, 8/22/23, Item 16F Expenses to host delegation of municipal and business leaders from Sister City Mazatlan, Mexico
(2,000.00) Council meeting, 8/22/23, Item 16G
Westside Coalition for Martin Luther King, Jr. Celebration (9,000.00)              Council meeting, 8/22/23, Item 16H Total Programmed (67,000.00) $
Unprogrammed Balance Available 87,919.72 $
10/19/2023

16.D.a
Packet Pg. 681 Attachment: Discretionary Funds as of 10.19.23 (6109 : Discectionary funds for Lincoln SF trip)