Master Services Agreements
8.B - Introduction and First reading of Ordinance Amending Santa Monica Municipal Code Section 2.24.110 and 2.24.220(g)
2 Master Services Agreements – Background
• Master Services Agreement (MSA) solicitation process was introduced in September 2018 and adopted by Council in October 2018 (Section 2.24.220) • MSAs maintain the competitive procurement process for contractual services while expediting the process
• MSAs shall not exceed $5 million with individual projects awarded by Task Order shall not exceed $1 million
• Goals for this approach are to:
• Accelerate the commencement of small, relatively simple Public Works projects; • Increase overall efficiency for the procurement, contracting, and project delivery; and
• Complete overall construction services in a timely manner. • Process has aided staff in expediting the work of roughly $16.1 million since 2018 3 Timeline for Public Works Contracts - Requiring City Council Approval SMALL
PROJECTS
4 WEEKS
2 WEEKS
1 WEEK
7 WEEKS
6 WEEKS
20 WEEKS
BID PREP ONLINE BIDDING BID EVALUATION STAFF REPORT EXECUTE CONTRACT START Simple projects take approximately 20 weeks to commence work.
COMPLEX
PROJECTS
8 WEEKS
4 WEEKS
2 WEEKS
7 WEEKS
6 WEEKS
27 WEEKS
BID PREP ONLINE BIDDING BID EVALUATION STAFF REPORT EXECUTE CONTRACT START Complex projects take approximately 27 weeks to commence work. 4 Master Services Agreements – Process
• Solicit and pre-qualify contractors to provide general construction services for five categories of work:
• Interior remodels / tenant improvements
• Exterior building renovations
• Parks / playgrounds / site work
• General engineering
• Pier work
• Execute a Master Services Agreements with the best qualified contractor for asneeded services • Solicit bids from pre-qualified contractors for each project and identify best bidder • Director of Public Works approves a Task Order for a project to start construction 5 Master (As-Needed) Services Agreements – Proposed Amendments • To allow the Director of Public Works to delegate the authority to issue task orders to a designee
• Address ongoing construction cost escalation by having the task order and MSA thresholds, previously established in 2018, adjust automatically ever year to the current California Construction Cost Index • Transition the agreements from being referred to as Master Services Agreement to As-Needed Services Agreements
6 Master (As-Needed) Services Agreements – Proposed Amendments As-Needed Services Agreements
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