City of Santa Monica
City Council Meeting
AGENDA
GLEAM DAVIS
MAYOR
PHIL BROCK LANA NEGRETE
COUNCILMEMBER MAYOR PRO TEM
CHRISTINE PARRA CAROLINE TOROSIS
COUNCILMEMBER COUNCILMEMBER
JESSE ZWICK OSCAR DE LA TORRE
COUNCILMEMBER COUNCILMEMBER
DAVID WHITE
CITY MANAGER
DOUGLAS SLOAN
CITY ATTORNEY
DENISE ANDERSON-WARREN
CITY CLERK
STANDARDS OF BEHAVIOR THAT PROMOTE CIVILITY AT ALL PUBLIC MEETINGS:
• Treat everyone courteously; • Give open-minded consideration to all viewpoints; • Listen to others respectfully • Focus on the issues and avoid personalizing debate; • Exercise self-control • Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions
Regular meetings are broadcast live on CityTV cable channel 16 and on the internet at santamonica.gov. Cable television re-broadcasts air on Thursday and Saturday at 11:30 AM. The agenda will air on CityTV on Saturday and Sunday at 11:00 AM and 6:00 PM, and on Monday and Tuesday at 12:30 PM and 6:00 PM.
City of Santa Monica Generated: 11/15/2023 8:41 AM Page 2
RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS (Resolution No.11494(CCS))
WAYS TO PROVIDE PUBLIC COMMENT
If you are interested in providing public comment at a City Council meeting, there are several ways to participate:
(1) Written public comment. In lieu of oral public comment, the public is strongly encouraged to submit written public comment on agenda items via email to [email protected]. Written public comment submitted before 12:00 pm on the day of the meeting will be available for online viewing. Please note the agenda item number in the subject line of your written comments. (2) Oral public comment. Persons wishing to address the City Council regarding items on the agenda must be present and submit their name and address (optional) to the City Clerk before the public comment section is opened for that item or before the public hearing is opened where one is required by law. Register to speak at the Speaker Kiosk prior to the meeting. Remarks from the public are limited to a total of 6 minutes per City Council meeting, with a maximum of 2 minutes and a minimum of one minute per item. Except for the author of the request, public comment on 15-items are limited to 1 minute. Except on Public Input, speakers appearing at the meeting in person, may donate 2 minutes to another person present in-person at the meeting, who may speak for a total of 4 minutes on that item.
Both the donor of time and the designated speaker must register at the Speaker Kiosk in person together.
Oral public comment from any one individual is limited to a total of 6 minutes per City Council meeting, with a maximum of 2 minutes per agenda item; under some circumstances, Council may change the maximum to 1 minute per agenda item.
ORDER OF BUSINESS (may not be changed except by majority vote of the City Council.)
1. General Public Input
(members of the public may address the City Council
only on items not on the agenda, but within the
subject matter jurisdiction of the City).
2. Public Comment for Closed Session, Special
Agenda, and Consent Calendar Items Only
(Commendations and Proclamations presented).
3. Closed Session.
4. Special Agenda Items (City Manager’s Report,
Presentations, etc.).
5. Consent Calendar (All items considered in one
motion unless removed by a City Councilmember for
discussion. Public comment shall be heard prior
to City Council discussion).
6. Public Comment on remaining Agenda Items
7. Study Session.
8. Continued Items.
9. Administrative Proceedings.
10. Ordinances:
• 1
st Reading
• 2
nd Reading
11. Staff Administrative Item.
12. Public Hearings.
13. Reports of Boards and Commissions.
14. Resolutions.
15. Written Communications (other than
Reports of Commission and Officers).
16. Councilmember Discussion Items.
Agendas and reports are accessible on the City's webpage at smgov.net/council/agendas. They are also available at the City Clerk's Office and in alternate formats upon request. For a free email subscription to the City Council Agendas, please contact the City Clerk’s Office at (310) 458-8211 or [email protected].
Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.
City of Santa Monica Generated: 11/15/2023 8:41 AM Page 3
AGENDAS
CITY OF SANTA MONICA
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 250,
TUESDAY, NOVEMBER 14, 2023
MEETING BEGINS AT 5:30 PM
HOW TO PROVIDE WRITTEN PUBLIC COMMENT:
Written public comment can be submitted via email to [email protected].
Written comments received prior to 12:00 pm on the day of the meeting will be available online. Please note the agenda item number in the subject line of your written comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
1. PUBLIC INPUT
(Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)
1.A. Written Comments
2. PUBLIC INPUT (AGENDA ITEMS UNDER CLOSED SESSION, SPECIAL AGENDA
ITEMS, CONSENT CALENDAR ONLY)
3. CLOSED SESSIONS
3.A. Public Employee Evaluation – Gov. Code Section 54957(b): Performance evaluation of a public employee; Title: City Manager; Gov. Code Section 54957.6: Conference with labor negotiator; City Negotiator: Mayor; Unrepresented employee: City Manager. - New item Received 11/10/2023 The following is the order of business for items to be heard no earlier than 7:00 p.m.
4. SPECIAL AGENDA ITEMS
City of Santa Monica Generated: 11/15/2023 8:41 AM Page 4
4.A. Proclamation: United Against Hate Week
4.B. Transgender Day of Remembrance - New item Received 11/10/2023
4.C. City Manager's Report - Item moved down to 4.C. Formerly Listed as 4.B.
5. CONSENT CALENDAR
(All items will be considered and approved in one motion unless removed by a Councilmember for discussion. In accordance with Charter section 615, the adoption of all ordinances and resolutions shall be by reading of title only unless a Councilmember present dissents. No public discussion is permitted on ordinances for second reading and adoption.)
5.A. Award Agreement to ACTIVE Network, Inc. for a Recreation Management Software System
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.
2. Award RFP #351 to The ACTIVE Network Inc. for Recreation Management Software System for the Recreation and Arts Department.
3. Authorize the City Manager to negotiate and execute an agreement with ACTIVE Network, in the amount not-to-exceed $218,265 for the first year, including system enhancements, for an initial term of three years and up to three additional one-year extensions with a not-to-exceed amount of $740,515 over the life of the contract.
5.B. Authorization to Enter into License Agreements for Independent Spirit Awards and LA Wine & Food Festival
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of categorical exemption pursuant to Section 15323 (Class 23 Normal Operations of Facilities for Public Gatherings) of the California Environmental Quality Act (CEQA) Guidelines; and
2. Authorize the City Manager to negotiate and execute license agreements with Film Independent (Spirit Awards) and IMG (LA Wine & Food) to use a portion of Lot 1N from February 12, 2024, to March 8, 2024, and again in 2025 during the same time period.
5.C. Adoption of a Resolution Authorizing the City Manager to accept the awarded Sustainable Transportation Planning Grant and execute an agreement with the California Department of Transportation for the Santa Monica Boulevard Safety Enhancement Study
Recommended Action
Staff recommends that the City Council:
City of Santa Monica Generated: 11/15/2023 8:41 AM Page 5
1. Adopt a finding of categorical exemption pursuant to Section 15252 of the California Environmental Quality Act Guidelines.
2. Adopt a resolution authorizing the City Manager to accept a grant awarded in the amount of $522,327, with a required local match of $67,673, from the Caltrans Sustainable Communities Planning Grant Program for the Santa Monica Boulevard Safety Enhancement Study (Attachment A).
3. Authorize the City Manager to execute all necessary documents to accept the grant and all grant renewals.
4. Authorize and appropriate the required local match of $67,673 from Transportation Impact Fee revenues, for a total project cost of $590,000, as outlined in the Financial Impacts & Budget Actions section of this report.
5.D. Award Request for Proposal to CPS Consulting, Koff and Associates, Inc., and Sloan Sakai Yeung & Wong for As-Needed Classification and Compensation Services
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines;
2. Award RFP #362 to CPS Consulting, Koff and Associates, Inc., and Sloan Sakai Yeung & Wong LLP for classification and compensation services on an as-needed basis for the Human Resources Department;
3. Authorize the City Manager to negotiate and execute an agreement with CPS Consulting, Koff and Associates, Inc, and Sloan Sakai Yeung & Wong LLP for classification and compensation services on an as-needed basis, for a total aggregate amount for the three agreements, not to exceed $2,000,000 over a five-year period, with future year funding contingent on Council budget approval.
5.E. Award Purchase Orders to Avista Technologies as Primary and King Lee Technologies as Backup for Antiscalant and CIP Chemicals Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of categorical exemption pursuant to Section 15301 (Existing Facilities) of the California Environmental Quality Act (CEQA) Guidelines.
2. Award Bid #4461 to Avista Technologies Corporation as the primary vendor for the purchase of antiscalant and clean-in-place (CIP) chemicals; and to King Lee Technologies as the secondary vendor for the purchase of CIP chemicals for the Public Works Department.
3. Authorize the Procurement Manager to issue a purchase order with Avista Technologies Corporation for antiscalant and CIP chemicals for a total amount not to exceed $4,205,000 over a five-year period, with future year funding contingent on Council budget approval.
4. Authorize the Procurement Manager to issue a purchase order with King Lee Technologies for CIP chemicals for a total amount not to exceed $1,600,000 City of Santa Monica Generated: 11/15/2023 8:41 AM Page 6 over a five-year period, with future year funding contingent on Council budget approval.
5.F. Award RFP No. 380 and Enter into an Agreement with Hinderliter, de Llamas & Associates to Provide Sales and Use Tax Audit and Information Services Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.
2. Award RFP 380 to Hinderliter, de Llamas & Associates to provide sales and use tax audit and information services for the Finance Department.
3. Authorize the City Manager to negotiate and execute a professional services agreement with Hinderliter, de Llamas & Associates, a California Corporation, in an estimated amount of $516,000 for five years with one three-year renewal option, with future year funding contingent on Council budget approval.
5.G. Approval of Police Canine Retirement
Recommended Action
Staff recommends that the City Council:
1. Authorize the retirement of police service dog Arko from Police service.
2. Authorize Arko be sold to Santa Monica Police Officer Louis Marioni for the sum of one dollar.
3. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines
5.H. Authorize a Purchase Order for the Purchase of Ford Police Interceptor Utility Vehicles for the Police and Fire Departments
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of Categorical Exemption pursuant to Section 15302 (Replacement or Reconstruction) of the California Environmental Quality Act (CEQA) guidelines.
2. Authorize the Procurement Manager to issue a purchase order with Folsom Lake Ford for the purchase of forty-two Ford Interceptor Utility Vehicles for the Police and Fire Departments. This recommended award is made as an exception to the competitive bidding process pursuant to Section 2.24.250 (c) and is for a total amount not to exceed $3,175,000 (including a 10% contingency) with future year funding contingent on Council budget approval.
5.I. Award Agreement to Lien On Me, Inc. for Workers’ Compensation Medical Bill Review Services
Recommended Action
Staff recommends that the City Council:
City of Santa Monica Generated: 11/15/2023 8:41 AM Page 7
1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.
2. Award RFP# 367 to Lien On Me Inc. (Lien On Me) for workers’ compensation medical bill review services for the Finance Department;
3. Authorize the City Manager to negotiate and execute an agreement with Lien On Me, in an amount not to exceed $485,000 over a five-year period, with future year funding contingent on Council budget approval.
5.J. Second Reading and Adoption of an Ordinance Amending Santa Monica Municipal Code Section 2.24.110 and 2.24.220(g)(Master Services Agreements) Recommended Action
Staff recommends that the City Council adopt the attached Ordinance.
5.K. Second Reading and Adoption of an Interim Zoning Ordinance amending the text of the Zoning Ordinance to replace the term “Medical Marijuana Dispensary” with “Medicinal Cannabis Retailer”, to remove certain requirements for Medicinal Cannabis Retailers for consistency with State law, and to permit Medicinal Cannabis Retailers to deliver, cultivate, and sell adultuse cannabis or adult-use cannabis products to persons 21 Years of Age and Over
Recommended Action
Staff recommends that the City Council adopt the attached Ordinance.
5.L. Second Reading and Adoption of an Ordinance amending Section 6.203.010 of the Santa Monica Municipal Code to allow medicinal cannabis retailers with medicinal cannabis permits issued before October 10, 2023, to deliver, cultivate, and sell adult-use cannabis and adult-use cannabis products to persons 21 years of age and over, subject to Santa Monica Municipal Code Section 9.31.185
Recommended Action
Staff recommends that the City Council adopt the attached Ordinance.
5.M. Second Reading and Adoption of an Ordinance to Amend Santa Monica Municipal Code 7.04.880 to Require Wastewater Capacity Studies for New Developments
Recommended Action
Staff recommends that the City Council adopt the attached Ordinance.
5.N. Second Reading and Adoption of an Ordinance to Amend Santa Monica Municipal Code 7.12.180 to Require Water Capacity Studies for New Developments
Recommended Action
Staff recommends that the City Council adopt the attached Ordinance.
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5.O. Second Reading and Adoption of an Ordinance replacing Santa Monica Municipal Code Chapter 7.04.800 (Access and Street Improvements) in its Entirety
Recommended Action
Staff recommends that the City Council adopt the attached Ordinance.
5.P. Adoption of a Resolution to Accept Tentative Agreement and Authorize Execution of MOU with AFSCME Local 4819 - New item Received 11/10/2023 Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of categorical exemption pursuant to Section 15324 (Class 24 Regulations of Working Conditions) of the California Environmental Quality Act (CEQA) Guidelines;
2. Adopt the proposed Resolution (Attachment A) accepting the Tentative Agreement (TA) and authorizing the City Manager to execute a Memorandum of Understanding (MOU) with the AFSCME Local 4819, Management Team Association (AFSCME);
3. Adopt the salary schedule (Attachment B); and
4. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of this report.
5.Q. City Council - Regular Meeting - Oct 10, 2023 5:30 PM - New item Received 11/10/2023
5.R. Approval of Cancellation of Regular City Council Meeting for January 9, 2024 - New item Received 11/10/2023
Recommended Action
Staff recommends that the City Council vote to cancel the regular meetings scheduled for January 9, 2024, due to a lack of a quorum.
6. PUBLIC INPUT ON REMAINING AGENDA ITEMS
7. STUDY SESSION
No items
8. CONTINUED ITEMS
No items
9. ADMINISTRATIVE PROCEEDINGS
No items
City of Santa Monica Generated: 11/15/2023 8:41 AM Page 9
10. ORDINANCES
(Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption. In accordance with Charter section 615, the adoption of all ordinances and resolutions shall be by reading of title only unless a Councilmember present dissents.)
10.A. Introduction and First Reading of an Ordinance Modifying Santa Monica Municipal Code Chapter 4.04.390 to Prohibit Feeding Animals or Birds on the Pier and the Beach. - New item Received 11/10/2023
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding that the proposed ordinance is categorically exempt under Section 15061(b)(3) (Common Sense Exemption) of the CEQA Guidelines.
2. Introduce for first reading the attached ordinance amending Santa Monica Municipal Code Section 4.04.390 in its entirety to clarify specific areas and to restrict feeding animals and birds on the Santa Monica Pier and the beach.
11. STAFF ADMINISTRATIVE ITEMS
No items
12. PUBLIC HEARINGS
No items
13. REPORTS OF BOARDS AND COMMISSIONS
No items
14. RESOLUTIONS
No items
15. WRITTEN COMMUNICATIONS OTHER THAN REPORTS OF COMMISSION AND
OFFICERS
No items
16. COUNCILMEMBER DISCUSSION ITEMS
16.A. Recommendation to accept Jonathan Kaplan's resignation from the Landmarks Commission and authorize the City Clerk to publish the vacancy.
16.B. Request of Councilmember Torosis, Councilmember Zwick and Mayor Davis that the City Council support California Proposition 1. - New item Received 11/10/2023
City of Santa Monica Generated: 11/15/2023 8:41 AM Page 10
16.C. Request of Councilmember Zwick, Councilmember Torosis, and Mayor Davis to strengthen the City’s Vision Zero commitment to eliminate all fatal and severe-injury crashes from Santa Monica’s roads in light of the recent tragic fatal crash involving a cyclist on Idaho Avenue. Santa Monica has made great strides in advancing this ambitious goal, yet more work remains to fully realize the initiative. To that end, the City Council directs the City Manager to work with staff to implement the following initiatives to improve roadway safety through what are commonly referred to as the three E’s of transportation safety: engineering, enforcement, and education. - New item Received 11/10/2023
ADJOURNMENT
Agendas and reports are accessible on the City's webpage at www.smgov.net/council/agendas. They are also available at the City Clerk's Office and in alternate formats upon request. For a free email subscription to the City Council Agendas, please contact the City Clerk’s Office at (310) 458-8211 or [email protected].
Members of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401 or to [email protected]. Written comments received from the public by 2 PM on the day of the City Council meeting will be distributed to the City Council prior to the meeting and posted online.
City Hall and the Council Chamber are wheelchair accessible. If you require any special disability related accommodations to either attend or provide public testimony at a Council meeting (i.e. sign language interpreting, access to an amplified sound system, remote option, etc.), please contact the City Clerk’s Office at (310) 458-8211 or TDD: (310) 917- 6626 or via email at [email protected] at least 72 hours prior to the scheduled meeting. Best efforts shall be made to accommodate requests received after the 72-hour deadline. In the case of special meetings, requests should be submitted as early as possible, but no later than noon the day of the special Council meeting.
Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.
Santa Monica Blue Bus Lines #2, #3, #5, #9 and the EXPO Line serve City Hall. Parking is available on Main Street, on Olympic Drive, and in the Civic Center Parking Structure (validation free).