City of Santa Monica
City Council Meeting
AGENDA
GLEAM DAVIS
MAYOR
PHIL BROCK LANA NEGRETE
COUNCILMEMBER MAYOR PRO TEM
CHRISTINE PARRA CAROLINE TOROSIS
COUNCILMEMBER COUNCILMEMBER
JESSE ZWICK OSCAR DE LA TORRE
COUNCILMEMBER COUNCILMEMBER
DAVID WHITE
CITY MANAGER
DOUGLAS SLOAN
CITY ATTORNEY
DENISE ANDERSON-WARREN
CITY CLERK
STANDARDS OF BEHAVIOR THAT PROMOTE CIVILITY AT ALL PUBLIC MEETINGS:
• Treat everyone courteously; • Give open-minded consideration to all viewpoints; • Listen to others respectfully • Focus on the issues and avoid personalizing debate; • Exercise self-control • Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions
Regular meetings are broadcast live on CityTV cable channel 16 and on the internet at santamonica.gov. Cable television re-broadcasts air on Thursday and Saturday at 11:30 AM. The agenda will air on CityTV on Saturday and Sunday at 11:00 AM and 6:00 PM, and on Monday and Tuesday at 12:30 PM and 6:00 PM.
City of Santa Monica Generated: 11/28/2023 12:39 PM Page 2
RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS (Resolution No.11547(CCS))
WAYS TO PROVIDE PUBLIC COMMENT
If you are interested in providing public comment at a City Council meeting, there are several ways to participate:
(1) Written public comment. In lieu of oral public comment, the public is strongly encouraged to submit written public comment on agenda items via email to [email protected]. Written public comment submitted before 12:00 pm on the day of the meeting will be available for online viewing. Please note the agenda item number in the subject line of your written comments. (2) Oral public comment. Persons wishing to address the City Council regarding items on the agenda must be present and submit their name and address (optional) to the City Clerk before the public comment section is opened for that item or before the public hearing is opened where one is required by law. Register to speak at the Speaker Kiosk prior to the meeting. Remarks from the public are limited to a total of 6 minutes per City Council meeting, with a maximum of 2 minutes and a minimum of one minute per item. Except for the author of the request, public comment on 15-items are limited to 1 minute. Except on Public Input, speakers appearing at the meeting in person, may donate 2 minutes to another person present in-person at the meeting, who may speak for a total of 4 minutes on that item.
Both the donor of time and the designated speaker must register at the Speaker Kiosk in person together.
Oral public comment from any one individual is limited to a total of 6 minutes per City Council meeting, with a maximum of 2 minutes per agenda item; under some circumstances, Council may change the maximum to 1 minute per agenda item.
ORDER OF BUSINESS (may not be changed except by majority vote of the City Council.)
1. General Public Input
(members of the public may address the City Council
only on items not on the agenda, but within the
subject matter jurisdiction of the City).
2. Public Comment for Closed Session, Special
Agenda, and Consent Calendar Items Only
(Commendations and Proclamations presented).
3. Closed Session.
4. Special Agenda Items (City Manager’s Report,
Presentations, etc.).
5. Consent Calendar (All items considered in one
motion unless removed by a City Councilmember for
discussion. Public comment shall be heard prior
to City Council discussion).
6. Public Comment on remaining Agenda Items
7. Study Session.
8. Continued Items.
9. Administrative Proceedings.
10. Ordinances:
• 1
st Reading
• 2
nd Reading
11. Staff Administrative Item.
12. Public Hearings.
13. Reports of Boards and Commissions.
14. Resolutions.
15. Written Communications (other than
Reports of Commission and Officers).
16. Councilmember Discussion Items.
Agendas and reports are accessible on the City's webpage at smgov.net/council/agendas. They are also available at the City Clerk's Office and in alternate formats upon request. For a free email subscription to the City Council Agendas, please contact the City Clerk’s Office at (310) 458-8211 or [email protected].
Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.
City of Santa Monica Generated: 11/28/2023 12:39 PM Page 3
AGENDAS
CITY OF SANTA MONICA
REGULAR AND SPECIAL MEETING
CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 250,
TUESDAY, NOVEMBER 28, 2023
MEETING BEGINS AT 5:30 PM
HOW TO PROVIDE WRITTEN PUBLIC COMMENT:
Written public comment can be submitted via email to [email protected].
Written comments received prior to 12:00 pm on the day of the meeting will be available online. Please note the agenda item number in the subject line of your written comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
1. PUBLIC INPUT
(Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)
1.A. Written Comments
2. PUBLIC INPUT (AGENDA ITEMS UNDER CLOSED SESSION, SPECIAL AGENDA
ITEMS, CONSENT CALENDAR ONLY)
3. SPECIAL AGENDA ITEMS
3.A. Commendation: Samohi Viking Marching Band
3.B. City Manager's Report
4. CLOSED SESSIONS
4.A. Conference with legal counsel - existing litigation - Gov. Code §54956.9(d)(1):
Dennis Lettenmeier v. City of Santa Monica et al.; LASC Case No. 23SMCV01287
City of Santa Monica Generated: 11/28/2023 12:39 PM Page 4
4.B. Consider appointment of unrepresented employee - Government Code §54957(b); City negotiator: Mayor; Unrepresented employee: City Clerk/Interim City Clerk; conference with labor negotiator - Gov. Code §54957.6; City negotiator: Mayor; Unrepresented employee: City Clerk/Interim City Clerk. - New Item Received. 11/22/2023
The following is the order of business for items to be heard no earlier than 7:00 p.m.
5. CONSENT CALENDAR
(All items will be considered and approved in one motion unless removed by a Councilmember for discussion. In accordance with Charter section 615, the adoption of all ordinances and resolutions shall be by reading of title only unless a Councilmember present dissents. No public discussion is permitted on ordinances for second reading and adoption.)
5.A. Award Bid and Contract to Vellutini Corporation for Replacement and Maintenance of Airport Runway Lighting and Controls
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of Categorical Exemption pursuant to Sections 15301 (Existing Facilities), and 15302 (Replacement/Reconstruction) of the California Environmental Quality Act (CEQA) Guidelines.
2. Award Bid #SP2496 to Vellutini Corporation (dba Royal Electric) for the replacement and maintenance of Airport runway lighting and controls for the Public Works Department.
3. Authorize the City Manager to negotiate and execute a contract with Vellutini Corporation, in an amount not to exceed $647,758, including a $58,887 contingency, for the construction of the new lighting system.
4. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.
5. Authorize the City Manager to negotiate and execute an agreement with Vellutini Corporation, in an amount not to exceed $150,000 for three years, with two additional one-year renewal options in the amount of $100,000, to maintain and repair runway lighting and controls, on the same terms and conditions, for a total amount not to exceed $250,000 over a five-year period, with future year funding contingent on Council budget approval.
5.B. Award Professional Services Contract to Enterprise Automation for SCADA Integration & On-Call Response and Modification of CT #10613 (CCS) with Vertech for SCADA Integration Transition.
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of categorical exemption pursuant to Section 15301 (Replacement or Reconstruction) of the California Environmental Quality Act (CEQA) Guidelines.
2. Award RFP #369 to Enterprise Automation, a California-based company, as the primary consultant to provide professional services for Supervisory City of Santa Monica Generated: 11/28/2023 12:39 PM Page 5 Control And Data Acquisition (SCADA) System Integration and On-Call Support
3. Authorize the City Manager to negotiate and execute an agreement with Enterprise Automation in an amount not to exceed $2,404,700 (including a 10% contingency) over a five-year period with future year funding contingent on Council budget approval.
4. Authorize the City Manager to negotiate and execute a fifth modification to agreement #10613 (CCS) in the amount of $240,600 with Vertech for SCADA integration transitional support services for the City’s water and wastewater infrastructure SCADA system. This would result in a ten-year amended agreement with a new total amount not to exceed $1,000,000, with future year funding contingent on Council budget approval.
5.C. Award Bid to Burkhardt Custom for Provision and Installation of Fencing and Gate Access Controls
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of categorical exemption pursuant to Section 15303 of the California Environmental Quality Act (CEQA) Guidelines.
2. Award Bid #4462 to Burkhardt Custom for the provision and installation of fencing and access controls for the Public Works Department.
3. Authorize the City Manager to negotiate and execute an agreement with Burkhart Custom, for an amount not to exceed $480,000 over a five-year period, with future year funding contingent on Council budget approval.
5.D. Approval of Professional Services Agreement with Data Ticket for Administrative Citation Processing Services
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)(Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.
2. Award RFP #370 to Data Ticket, Inc. for administrative citation processing services for the Community Development Department.
3. Authorize the City Manager to negotiate and execute an agreement with Data Ticket, Inc., in an amount not to exceed $214,000 over a five-year period with future year funding contingent on Council budget approval.
5.E. Approval of Contract Modification for Self-Hosted Service and Migration to Laserfiche Cloud Services
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a third modification to Agreement #9789 (CCS) in the amount of $156,037 with Compulink Management Center, Inc. dba Laserfiche for continued electronic document management and self-hosted services for the Police Department. This will result in a 5-year amended agreement with a new total amount not to exceed City of Santa Monica Generated: 11/28/2023 12:39 PM Page 6 $518,251, with future year funding contingent on Council budget approval; and
2. Authorize the City Manager to negotiate and execute a new (Software as a Service) SaaS Agreement with Compulink Management Center, Inc. dba Laserfiche for continued electronic document management and cloud migration services for the Records & Election Services (City Clerk) and Community Development Departments. This recommended agreement is made as an exception to the competitive bidding process pursuant to Section
2.24.250 (g) and is for a 10-year agreement with a total amount not to exceed $839,000 with future year funding contingent on Council budget approval; and
3. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.
5.F. Award Contract to GreenWealth for the Installation, Operation, and Maintenance of Designated Public Electric Vehicle Chargers Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of categorical exemption pursuant to Section 15301 (Existing Facilities), Section 15302 (Replacement/Reconstruction), and Section 15303 (New Construction of Small Structures) of the California Environmental Quality Act (CEQA) Guidelines.
2. Award RFP #372 to GreenWealth Energy Solutions, Inc. for the installation, operation, and maintenance of designated public Electric Vehicle (EV) chargers for the Public Works Department.
3. Authorize the City Manager to negotiate and execute an agreement with GreenWealth Energy Solutions, Inc. for five years with three two-year renewal options at no cost to the City.
5.G. Award Purchase Orders to Univar (Primary) and Brenntag Pacific, Inc. (Secondary) for Hydrogen Peroxide and to Hill Brothers Chemical Co. for Liquid Calcium Chloride
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of categorical exemption pursuant to Section 15301 (Existing Facilities) of the California Environmental Quality Act (CEQA) Guidelines.
2. Award Bid #4465 to Univar Solutions USA Inc (Univar) as the primary vendor for the purchase of hydrogen peroxide and to Brenntag Pacific, Inc. (Brenntag) as the secondary vendor for the purchase of hydrogen peroxide and to Hill Brothers Chemical Co. for the purchase of liquid calcium chloride for the Public Works Department.
3. Authorize the Procurement Manager to issue a purchase order with Univar for hydrogen peroxide for a total amount not to exceed $1,200,000 over a fiveyear period, with future year funding contingent on Council budget approval.
4. Authorize the Procurement Manager to issue a purchase order with Brenntag as the secondary vendor for hydrogen peroxide for a total amount not to City of Santa Monica Generated: 11/28/2023 12:39 PM Page 7 exceed $1,400,000 over a five-year period, with future year funding contingent on Council budget approval.
5. Authorize the Procurement Manager to issue a purchase order with Hill Brothers Chemical Co. (Hill Brothers) for liquid calcium chloride for a total amount not to exceed $350,000 over a five-year period, with future year funding contingent on Council budget approval.
5.H. Adoption of Resolution of the Santa Monica City Council Establishing the 2024 City Council Meeting Calendar
Recommended Action
Staff recommends that the City Council:
1. Adopt the attached resolution establishing the 2024 Council regular meeting calendar; and
2. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.
5.I. City Council - Regular Meeting - Aug 22, 2023 5:30 PM
5.J. City Council - Special Meeting - Nov 13, 2023 6:00 PM
5.K. City Council - Regular Meeting - Nov 14, 2023 5:30 PM . SPECIAL MEETING OF THE PUBLIC FINANCING AUTHORITY
. ROLL CALL
5.L. Approval of minutes for Public Financing Authority meetings Recommended Action
Staff recommends that the Public Financing Authority approve the minutes for March 23, 2021 and July 13, 2021 meetings.
. ADJOURNMENT OF SPECIAL MEETING
6. PUBLIC INPUT ON REMAINING AGENDA ITEMS
7. STUDY SESSION
No items
8. CONTINUED ITEMS
No items
9. ADMINISTRATIVE PROCEEDINGS
No items
City of Santa Monica Generated: 11/28/2023 12:39 PM Page 8
10. ORDINANCES
(Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption. In accordance with Charter section 615, the adoption of all ordinances and resolutions shall be by reading of title only unless a Councilmember present dissents.)
11. STAFF ADMINISTRATIVE ITEMS
No items
12. PUBLIC HEARINGS
No items
13. REPORTS OF BOARDS AND COMMISSIONS
No items
14. RESOLUTIONS
No items
15. WRITTEN COMMUNICATIONS OTHER THAN REPORTS OF COMMISSION AND
OFFICERS
No items
16. COUNCILMEMBER DISCUSSION ITEMS
16.A. Request of the Human Services Commission to declare a Commissioner's seat vacant due to absenteeism and lack of communication from the incumbent.
16.B. Request of Councilmember Torosis, Councilmember Zwick, and Mayor Davis to allocate $10,000 of Council discretionary funds for the Girl Central, Rockstar Kids, and Peace Camp community programs operated by local multi faith nonprofit Church in Ocean Park (CIOP). These programs seek to empower youth, particularly girls, children with disabilities, and economically disadvantaged youth, through a variety of programs that promote education, community building and leadership skills.
16.C. Request of Mayor Pro Tem Negrete and Councilmembers Brock and Parra that the City Council allocate $5,000 of their Discretionary Funds to the Samohi CoEd Wrestling Team, a 501(c)(3). The funding will be used to offset costs related to transportation, tournament fees, lodging for out-of-town tournaments and equipment, thereby allowing all students on the team to participate in all activities for the season.
ADJOURNMENT
Agendas and reports are accessible on the City's webpage at City of Santa Monica Generated: 11/28/2023 12:39 PM Page 9 www.smgov.net/council/agendas. They are also available at the City Clerk's Office and in alternate formats upon request. For a free email subscription to the City Council Agendas, please contact the City Clerk’s Office at (310) 458-8211 or [email protected].
Members of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401 or to [email protected]. Written comments received from the public by 2 PM on the day of the City Council meeting will be distributed to the City Council prior to the meeting and posted online.
City Hall and the Council Chamber are wheelchair accessible. If you require any special disability related accommodations to either attend or provide public testimony at a Council meeting (i.e. sign language interpreting, access to an amplified sound system, remote option, etc.), please contact the City Clerk’s Office at (310) 458-8211 or TDD: (310) 917- 6626 or via email at [email protected] at least 72 hours prior to the scheduled meeting. Best efforts shall be made to accommodate requests received after the 72-hour deadline. In the case of special meetings, requests should be submitted as early as possible, but no later than noon the day of the special Council meeting.
Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.
Santa Monica Blue Bus Lines #2, #3, #5, #9 and the EXPO Line serve City Hall. Parking is available on Main Street, on Olympic Drive, and in the Civic Center Parking Structure (validation free).