City Council
Report
City Council Meeting: November 28, 2023
Agenda Item: 5.B
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To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Water Resources Subject: Award Professional Services Contract to Enterprise Automation for SCADA Integration & On-Call Response and Modification of CT #10613 (CCS) with Vertech for SCADA Integration Transition.
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of categorical exemption pursuant to Section 15301 (Replacement or Reconstruction) of the California Environmental Quality Act (CEQA) Guidelines.
2. Award RFP #369 to Enterprise Automation, a California-based company, as the primary consultant to provide professional services for Supervisory Control And Data Acquisition (SCADA) System Integration and On-Call Support
3. Authorize the City Manager to negotiate and execute an agreement with Enterprise Automation in an amount not to exceed $2,404,700 (including a 10% contingency) over a five-year period with future year funding contingent on Council budget approval.
4. Authorize the City Manager to negotiate and execute a fifth modification to agreement #10613 (CCS) in the amount of $240,600 with Vertech for SCADA integration transitional support services for the City’s water and wastewater infrastructure SCADA system. This would result in a ten-year amended agreement with a new total amount not to exceed $1,000,000, with future year funding contingent on Council budget approval.
Summary
The City of Santa Monica’s Water Resources Division provides safe, reliable, and highquality drinking water, wastewater collection services, stormwater management, and recycled water to over 93,000 residents and over 2,700 businesses in the city. To support these services, the Water Resources Division utilizes a Supervisory Control and Data Acquisition (SCADA) system for remote monitoring, operating, and data collection 2 of 6
for critical water and wastewater infrastructure throughout the city. The SCADA system requires routine upgrades and enhancements to maintain reliable operations, reporting efficiency, and maintain regulatory compliance in the city’s water and wastewater infrastructure. The Water Resources Division issued a Request for Proposal (RFP) to provide professional services for SCADA systems integration and on-call support. Staff recommends that a professional services agreement be awarded to Enterprise Automation in an amount not to exceed $2,404,700 (including 10% contingency) over a five-year period to provide professional services to upgrade and maintain the City’s SCADA infrastructure and provide 24/7 on-call SCADA services to maintain reliable operations. Staff also recommends executing a fifth modification to agreement #10613 in the amount of $240,600 with Vertech to provide SCADA integration transitional support and provide oversight on implementing the City’s SCADA standards. This would result in a ten-year amended agreement with a new total amount not to exceed $1,000,000.
Discussion
Over the past five years, the Water Resources Division has been rapidly expanding its water and wastewater infrastructure to increase local water supplies, enhance drought resiliency, and reduce the city’s reliance on imported water supplies. Projects include the Clean Beaches Tank to harvest stormwater and urban runoff in the Pier drainage area, the Sustainable Water Infrastructure Project (SWIP), the Olympic Well Field Restoration Project, and expansion of the Arcadia Water Treatment Plant. As the City’s water and wastewater infrastructure has expanded and increased in complexity, the SCADA System software and hardware have also advanced to support these innovative and industry-leading water infrastructure projects as well as ensuring the system’s resilience to natural disasters, cyberattacks, and industrial process inefficiencies that can create downtime, service outages, or even failures if not managed proactively. In addition, existing infrastructure such as the Moss Avenue Pump Station, Santa Monica Urban Runoff Recycling Facility, over ten groundwater production wells, and four water storage reservoirs, are all supported by the SCADA System. 3 of 6
Routine and proactive upgrades to maintain a modern SCADA system would provide diagnostics and user-friendly means of controlling plant processes, helping achieve optimal plant performance and inform operational decision-making to support reliable and uninterrupted water and wastewater services for the community. In particular, the consultant would:
• Update the City’s SCADA Master Plan, an internal planning document, to align existing and new facilities with industry best practices to support day to day water and wastewater operations.
• Conduct an optimization study, systemwide needs assessment, cybersecurity audit, and dedicated disaster recovery investigation to identify upgrades and enhancements to the City’s SCADA System.
• Implement and/or guide the City in implementing recommended measures to enhance SCADA System operations and reliability.
• Provide 24/7 on-call SCADA system support to maintain reliable and uninterrupted water and wastewater services to the community.
Staff recommends awarding an agreement to Enterprise Automation to provide professional services to upgrade and maintain the City’s SCADA infrastructure and provide 24/7 on-call SCADA services to maintain reliable operations.
Staff also recommends executing a fifth modification to agreement #10613 with Vertech to provide SCADA integration transitional support and provide oversight on implementation of the City’s SCADA standards. In February of 2022, a first modification was executed to add additional scope and utilize the approved contingency of the contract. In March 2022, a second modification was approved by City Council and executed to add additional scope and budget to address improvements required to the SCADA programming that were not initially identified. In January and September of 2023, Modifications 3 and 4 were executed respectively, to extend the term of the contract. Modification 4 ultimately extended the term to December 31, 2023, to complete the tasks outlined in the scope of work. No Council approval was needed for Modification 3 and 4. Vertech is the current vendor programming control logic into 4 of 6
SCADA for the City’s water and wastewater facilities. As SCADA programming is unique to each system it controls, this fifth modification will enable Vertech to provide transitional support to Enterprise Automation.
Vendor Selection
Bidder Recommendation
Best Qualified Firm Enterprise Automation
Evaluation Criteria Experience and Technical Competence; Ability to Meet Work Plan/Timelines; Quality Control; Cost of
Services; References; Value Add/Breadth of Service.
Municipal Code SMMC 2.24.190
RFPs Received
Arcadis U.S. Inc KDC Systems Northern Digital, Inc. T-Mobile Enterprise Automation GHD Inc Woodard & Curran Vertech
RFP Data
Posted On Posted On
Advertised In
(City Charter & SMMC)
Vendors
Downloaded
Date Publicly
Opened
07/27/23 City's Online
Bidding Site
Santa Monica Daily
Press 48 08/31/23
Justification to Award
The proposals were reviewed by a selection panel consisting of staff from the Water Resources Division of the Public Works Department. Evaluations were based on the following selection criteria: Experience and Technical Competence; Ability to Meet Work Plan/Timelines; Quality Control; Cost of Services; References; and Value Add/Breadth of Service. Based on these criteria, the selection panel selected Enterprise Automation as the best qualified firm to provide professional services for SCADA Systems Integration and On-Call Support. Enterprise Automation has vast experience with providing the required professional services, including several leading water/wastewater utilities in Southern California including the City of Long Beach, Irvine Ranch Water District, Los Angeles County Sanitation District, and Orange County Sanitation District.
Environmental Review
Professional services for SCADA Systems Integration and On-Call Support is exempt from CEQA pursuant to Section 15061(b)(3) of the CEQA Guidelines. Section 15301 of 5 of 6
the CEQA Guidelines. The agreement is covered by the commonsense exemption which states that CEQA does not apply, “where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” Section 15301 provides exemption for the operation, repair, maintenance, permitting, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. The agreement will continue the City’s maintenance and integration of the SCADA System for its existing water and wastewater infrastructure. Therefore, it can be seen with certainty that the agreement would not result in adverse physical impacts on the environment, and as such, is categorically exempt from CEQA.
Past Council Actions
Meeting Date Description
01/23/18 (Attachment A) Original bid and award of agreement #10613 (CCS) with Vertech for SCADA systems integration.
03/08/2023 (Attachment B) Second Modification of agreement #10613 (CCS) to increase budget.
Financial Impacts and Budget Actions
Staff seeks authority to approve available funding from the Water and Wastewater Fund to award a professional services agreement with Enterprise Automation as the primary consultant to provide professional services for SCADA Systems Integration and On-Call Support. Staff also seeks authority to approve available funding from the Water and Wastewater Fund to modify agreement #10613 (CCS) with Vertech to provide backup on-call SCADA System support services.
Agreement Request – Enterprise Automation
FY 2023-24 Budget
Request Amount
Department Account # Future Years Total Contract
Amount
$200,000 50500001.537000 $1,002,350 $1,202,350
$200,000 51500001.537000 $1,002,350 $1,202,350
Total $400,000 $2,004,700 $2,404,700
Agreement #10613(CCS) Modification Request – Vertech
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Agreement
#
Current
Authorized
Amount
FY 2023-24
Budget
Request Amount
Future
Years Dept Account #
Total
Revised
Contract
Amount
10613
(CCS)
$379,700 $50,000 $70,300 50500001.537000 $500,000
$379,700 $50,000 $70,300 51500001.537000 $500,000
Total $759,400 $100,000 $140,600 $1,000,000
Future year funding is contingent on Council budget approval.
Prepared By: Sunny Wang, Water Resources Manager
Approved Forwarded to Council
Attachments:
A. Attachment A - Jan 23, 2018 Staff Report - Vertech - CT 10613 (CCS) B. Attachment B - Mar 8, 2022 Staff Report - Vertech - CT 10613 (CCS) - Mod 2 C. CT 10613 (CCS) - Vertech - Original Agreement
D. CT 10613 (CCS) - Vertech - Mod 1
E. CT 10613 (CCS) - Vertech - Mod 2
F. CT 10613 (CCS) - Vertech - Mod 3
G. CT 10613 (CCS) - Vertech - Mod 4
H. Oaks Initiative Form - Enterprise Automation
I. Oaks Initiative Form - Vertech