City of Santa Monica
City Council Meeting
AGENDA
GLEAM DAVIS
MAYOR
PHIL BROCK LANA NEGRETE
COUNCILMEMBER MAYOR PRO TEM
CHRISTINE PARRA CAROLINE TOROSIS
COUNCILMEMBER COUNCILMEMBER
JESSE ZWICK OSCAR DE LA TORRE
COUNCILMEMBER COUNCILMEMBER
DAVID WHITE
CITY MANAGER
DOUGLAS SLOAN
CITY ATTORNEY
DENISE ANDERSON-WARREN
CITY CLERK
STANDARDS OF BEHAVIOR THAT PROMOTE CIVILITY AT ALL PUBLIC MEETINGS:
• Treat everyone courteously; • Give open-minded consideration to all viewpoints; • Listen to others respectfully • Focus on the issues and avoid personalizing debate; • Exercise self-control • Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions
Regular meetings are broadcast live on CityTV cable channel 16 and on the internet at santamonica.gov. Cable television re-broadcasts air on Thursday and Saturday at 11:30 AM. The agenda will air on CityTV on Saturday and Sunday at 11:00 AM and 6:00 PM, and on Monday and Tuesday at 12:30 PM and 6:00 PM.
City of Santa Monica Generated: 12/13/2023 9:19 AM Page 2
RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS (Resolution No.11547(CCS))
WAYS TO PROVIDE PUBLIC COMMENT
If you are interested in providing public comment at a City Council meeting, there are several ways to participate:
(1) Written public comment. In lieu of oral public comment, the public is strongly encouraged to submit written public comment on agenda items via email to [email protected]. Written public comment submitted before 12:00 pm on the day of the meeting will be available for online viewing. Please note the agenda item number in the subject line of your written comments. (2) Oral public comment. Persons wishing to address the City Council regarding items on the agenda must be present and submit their name and address (optional) to the City Clerk before the public comment section is opened for that item or before the public hearing is opened where one is required by law. Register to speak at the Speaker Kiosk prior to the meeting. Remarks from the public are limited to a total of 6 minutes per City Council meeting, with a maximum of 2 minutes and a minimum of one minute per item. Except for the author of the request, public comment on 15-items are limited to 1 minute. Except on Public Input, speakers appearing at the meeting in person, may donate 2 minutes to another person present in-person at the meeting, who may speak for a total of 4 minutes on that item.
Both the donor of time and the designated speaker must register at the Speaker Kiosk in person together.
Oral public comment from any one individual is limited to a total of 6 minutes per City Council meeting, with a maximum of 2 minutes per agenda item; under some circumstances, Council may change the maximum to 1 minute per agenda item.
ORDER OF BUSINESS (may not be changed except by majority vote of the City Council.)
1. General Public Input
(members of the public may address the City Council
only on items not on the agenda, but within the
subject matter jurisdiction of the City).
2. Public Comment for Closed Session, Special
Agenda, and Consent Calendar Items Only
(Commendations and Proclamations presented).
3. Closed Session.
4. Special Agenda Items (City Manager’s Report,
Presentations, etc.).
5. Consent Calendar (All items considered in one
motion unless removed by a City Councilmember for
discussion. Public comment shall be heard prior
to City Council discussion).
6. Public Comment on remaining Agenda Items
7. Study Session.
8. Continued Items.
9. Administrative Proceedings.
10. Ordinances:
• 1
st Reading
• 2
nd Reading
11. Staff Administrative Item.
12. Public Hearings.
13. Reports of Boards and Commissions.
14. Resolutions.
15. Written Communications (other than
Reports of Commission and Officers).
16. Councilmember Discussion Items.
Agendas and reports are accessible on the City's webpage at smgov.net/council/agendas. They are also available at the City Clerk's Office and in alternate formats upon request. For a free email subscription to the City Council Agendas, please contact the City Clerk’s Office at (310) 458-8211 or [email protected].
Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.
City of Santa Monica Generated: 12/13/2023 9:19 AM Page 3
AGENDAS
CITY OF SANTA MONICA
REGULAR AND SPECIAL JOINT MEETING
CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 250,
TUESDAY, DECEMBER 12, 2023
MEETING BEGINS AT 5:30 PM
HOW TO PROVIDE WRITTEN PUBLIC COMMENT:
Written public comment can be submitted via email to [email protected].
Written comments received prior to 12:00 pm on the day of the meeting will be available online. Please note the agenda item number in the subject line of your written comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
1. PUBLIC INPUT
(Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)
1.A. Written Comments
2. PUBLIC INPUT (AGENDA ITEMS UNDER CLOSED SESSION, SPECIAL AGENDA
ITEMS, CONSENT CALENDAR ONLY)
3. SPECIAL AGENDA ITEMS
3.A. Commendation: City Clerk Denise Anderson-Warren
3.B. Recognition of outgoing Mayor Gleam Davis and installation of new Mayor Phil Brock
3.C. City Manager Report - Santa Monica Public Library Annual Report
4. CLOSED SESSIONS
4.A. Conference with Labor Negotiator: Government Code Section 54957.6 -- Agency Designated Representatives: Acting Director of Human Resources City of Santa Monica Generated: 12/13/2023 9:19 AM Page 4 Oles Gordeev and Human Resources Manager Robert Scalise; Bargaining Unit: Coalition of Santa Monica City Employees. - New Item Received. 12/8/2023
The following is the order of business for items to be heard no earlier than 7:00 p.m.
5. CONSENT CALENDAR
(All items will be considered and approved in one motion unless removed by a Councilmember for discussion. In accordance with Charter section 615, the adoption of all ordinances and resolutions shall be by reading of title only unless a Councilmember present dissents. No public discussion is permitted on ordinances for second reading and adoption.)
5.A. Adoption of a Resolution Amending the Policies for Board and Commission Recommended Action
Staff recommends that the City Council:
1. Adopt a resolution amending the Policies for City Boards, Commissions, Committees, Task Forces, and Regional Advisory Boards, and repealing Resolution No. 11510 (CCS) to include language concerning term limits of chairs/vice chairs as approved by Council on July 27, 2021, and to revise the method for boards and commissions to provide their annual reports and workplans to Council; and
2. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.
5.B. Annual Reporting of Development Impact Fees and Adoption of Transportation Impact Fee Resolution
Recommended Action
Staff recommends that the City Council:
1. Review and accept the FY 2022-23 Annual Reporting of Development Impact Fees per the Mitigation Fee Act (Government Code 66000-66025) and the FY 2022-23 Child Care Linkage Fee Report per SMMC Chapter 9.65;
2. Approve and adopt the proposed resolution making the necessary five-year findings for the Transportation Impact Fee; and
3. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.
5.C. Award RFP and enter into Agreement with Lance Soll & Lunghard LLP for Professional Auditing Services
Recommended Action
Staff recommends that the City Council:
1. Award RFP# 377 to Lance Soll & Lunghard LLP, a California-based company for professional external auditing services; and City of Santa Monica Generated: 12/13/2023 9:19 AM Page 5
2. Authorize the City Manager to negotiate and execute a three-year agreement with a two-year option with Lance Soll & Lunghard LLP, for a total amount not to exceed $958,936 over a five-year period, with future year funding contingent on Council budget approval. Costs for the first year of the agreement will not exceed $180,620; each year thereafter contains an annual increase of 3%.
5.D. Approval of Second Modification to MRI Software Contract to Administer Housing Voucher Programs
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.
2. Authorize the City Manager to negotiate and execute a second modification to agreement #10786 in the amount of $385,013 with MRI Software, LLC, for software licensing, software maintenance, technical support services, as well as criminal background check services for the Housing Authority. This will result in a ten-year amended agreement with a new total amount not to exceed $705,341 (including a $20,000 contingency) with future year funding contingent on Council budget approval.
5.E. Award RFP and Enter into Agreements with GCAP Services, Inc. and GAFCON for Prevailing Wage and Certified Payroll Monitoring Services Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines.
2. Award RFP# 366 to GCAP Services, Inc. as the primary consultant, and GAFCON, Inc. as the secondary consultant, to provide prevailing wage and certified payroll monitoring services for public works projects for all City Departments.
3. Authorize the City Manager to negotiate and execute an agreement with GCAP Services Inc., in an amount not to exceed $1,632,306, (including a $148,391 contingency) (for five years and rate increases of 5% in years 3, 4, and 5) for a total amount not to exceed $1,632,306 over a 5-year period with future year funding contingent on Council budget approval.
4. Authorize the City Manager to negotiate and execute an agreement with GAFCON, Inc., in an amount not to exceed $1,396,356 (including a $126,941 contingency) (for five years and rate increases of 3% in years 2,3,4, and 5) for a total amount not to exceed $1,396,356 over a 5-year period with future year funding contingent on Council budget approval.
5.F. Authorize the City Manager to Enter into a License Agreement with Cirque du Soleil
Recommended Action
City of Santa Monica Generated: 12/13/2023 9:19 AM Page 6 Staff recommends that the City Council:
1. Adopt a finding of categorical exemption pursuant to Section 15301 (Existing Facilities), Section 15304 (Minor Alterations to Land), and Section 15323 (Class 23 Normal Operations of Facilities for Public Gatherings) of the California Environmental Quality Act (CEQA) Guidelines; and
2. Authorize the City Manager to negotiate and execute a license agreement with Cirque du Soleil to use a portion of Lot 1N from October 1, 2024 to January 24, 2025.
5.G. Award Contract for Banking Services to JPMorgan Chase Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.
2. Award RFP #360 to JPMorgan Chase Bank, N.A. to provide banking services for the Finance Department.
3. Authorize the Director of Finance/City Treasurer to negotiate and execute an agreement with JPMorgan Chase Bank, N.A. in an estimated amount of $800,000 for eight years, with future year funding contingent on Council budget approval.
5.H. Award a Design/Build Agreement with Landscape Structures, Inc. for the Douglas Park Playground Reconstruction Project
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of Categorical Exemption pursuant to Sections 15301 and 15302 of the California Environmental Quality Act (CEQA) Guidelines.
2. Authorize the City Manager to negotiate and execute an agreement with Landscape Structures, Inc. for the design, purchase of equipment, and installation of an inclusive playground at Douglas Park for the Public Works Department. This recommended award is made as an exception to the competitive bidding process, pursuant to Santa Monica Municipal Code (SMMC) Section 2.24.250(c) and is for an amount not to exceed $1,900,000 (including a 10% contingency) for two years with a one-year renewal option.
5.I. Award Contract for Managing Advertising Program in City Owned Parking Structures
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of categorical exemption pursuant to Section 15301 and Section 15311 of the California Environmental Quality Act (CEQA) Guidelines;
2. Award RFP# 375 to BIG Outdoor, for sales, administration, and installation and maintenance of advertising in City-owned parking structures for the Department of Transportation; and
City of Santa Monica Generated: 12/13/2023 9:19 AM Page 7
3. Authorize the City Manager to negotiate and execute an agreement with BIG Outdoor for sales, administration, and installation and maintenance of advertising in City-owned parking structures over a five-year period, with two one-year renewal options, with guaranteed minimum revenue of $90,000 dollars in year one, and an increase of 2% per year thereafter.
5.J. Accept Bid with vCloud Tech for Proofpoint Cybersecurity Software Licenses Recommended Action
Staff Recommends that the City Council
1. Award Bid #4471 to vCloud Tech to provide Proofpoint's Intelligent Classification and Protection, Enterprise Data Loss Prevention, and Web Security solutions, associated licensing, and services as required by the Information Services Department;
2. Authorize the Procurement Manager to issue a purchase order with vCloud Tech for Proofpoint's Intelligent Classification and Protection, Enterprise Data Loss Prevention, and Web Security solutions, associated licensing, and services in the amount not to exceed $506,826 for an initial two-year term, with one additional one-year renewal option to extend on the same terms and conditions for a total amount not to exceed $799,918, with future year funding contingent on Council budget approval; and
3. Adopt a finding of Categorical Exemption pursuant to Section 15061(d)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.
5.K. Authorization to Accept the 2023 Justice Assistance Grant for implementation of the JAG Project to Impact Crime and Keep Neighborhoods Safe Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines;
2. Authorize the City Manager to accept a grant award in the amount $55,117 from the U.S. Department of Justice (DOJ) Edward Byrne Memorial Justice Assistance Grant for implementation of the JAG 2023 Project to Impact Crime and Keep Neighborhoods Safe in the Police Department, and to accept all grant renewals;
3. Authorize the City Manager to execute all necessary documents to accept the grant; and
4. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of the report.
5.L. Award Construction Contract to RAMCO for the 7th Street Fencing Upgrade and Activation Project
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of Categorical Exemption pursuant to Section 15301 (Existing Facilities), Section 15302 (Replacement/Reconstruction), Section 15304 City of Santa Monica Generated: 12/13/2023 9:19 AM Page 8 (Minor Alterations to Land), and Section 15311 (Accessory Structures) of the California Environmental Quality Act (CEQA) Guidelines.
2. Award Bid #SP2577 to RAMCO General Engineering Contractor for construction services for the 7th Street Fencing Upgrade and Activation Project for the Department of Transportation.
3. Authorize the City Manager to negotiate and execute a contract with RAMCO General Engineering Contractor in an amount not to exceed $1,985,000 (including a $250,000 contingency).
4. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.
5. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of this report.
5.M. Approval of Second Modification of Agreement #11338 with Flying Lion for Drone as a First Responder Program
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)(Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines; and
2. Authorize the City Manager to negotiate and execute a second modification to agreement #11338 in the amount of $1,200,000 with Flying Lion Incorporated (FLI) to provide air support services for the Police Department. This will result in a 5-year amended agreement with a new total amount not to exceed $1,381,000, with future year funding contingent on council budget approval.
5.N. Second Reading and Adoption of an Ordinance of the City Council of the City of Santa Monica Amending Santa Monica Municipal Code Chapter 4.04.390 Pertaining to the Feeding of Birds and Other Animals in the City Public Right of Way
Recommended Action
Staff recommends that the City Council adopt the attached Ordinance. . SPECIAL JOINT MEETING OF THE REDEVELOPMENT SUCCESSOR AGENCY . ROLL CALL
5.O. Annual Report on Low-Mod Housing Income Asset Fund Recommended Action
Staff recommends that the City Council and Redevelopment Successor Agency:
1. Receive the Annual Report on the Low- and Moderate-Income Housing Asset Fund for Fiscal Year 2022-23 and authorize the City Manager to post the report on the City's website by December 31, 2023;
2. Direct the City Manager to present the independent audit of the Low- and Moderate-Income Housing Asset Fund to the Council upon completion of the independent audit of the City’s Annual Comprehensive Financial City of Santa Monica Generated: 12/13/2023 9:19 AM Page 9 Report (ACFR) and authorize the City Manager to post the results of the audit on the City's website after presentation to City Council; and
3. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines.
5.P. Approval of Annual Recognized Obligation Payment Schedule (ROPS) Recommended Action
Staff recommends that the Redevelopment Successor Agency:
1. Adopt resolutions approving the Agency’s recognized obligation payment schedule and administrative budget for July 1, 2024 through June 30, 2025.
2. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines. . ADJOURNMENT OF SPECIAL JOINT MEETING
5.Q. City Council - Special Meeting - Aug 22, 2023 5:31 PM - New Item Received. 12/8/2023
5.R. City Council - Regular and Special Meeting - Nov 28, 2023 5:30 PM - New Item Received. 12/8/2023
5.S. City Council - Special Meeting - Nov 28, 2023 5:35 PM - New Item Received. 12/8/2023
6. PUBLIC INPUT ON REMAINING AGENDA ITEMS
7. STUDY SESSION
No items
8. CONTINUED ITEMS
No items
9. ADMINISTRATIVE PROCEEDINGS
No items
10. ORDINANCES
(Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption. In accordance with Charter section 615, the adoption of all ordinances and resolutions shall be by reading of title only unless a Councilmember present dissents.)
10.A. Introduction and First Reading of an Ordinance Amending Santa Monica Municipal Code (SMMC) Section 4.85.020 Related to Lobbyist Registration and Reporting Requirements
City of Santa Monica Generated: 12/13/2023 9:19 AM Page 10 Recommended Action
Staff recommends that the City Council:
1. Introduce for first reading the attached ordinance to amend Section 4.85.020 requiring lobbyists to file lobbyist forms using the City’s new electronic lobbyist registration system, and
2. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.
10.B. Introduction and First Reading of an Interim Zoning Ordinance Extending Interim Zoning Regulations Adopted by Interim Zoning Ordinance 2764 (CCS) to Amend the Text of the Zoning Ordinance to: (1) Replace the Term “Medical Marijuana Dispensary” with “Medicinal Cannabis Retailer”; (2) Remove Certain Requirements for Medicinal Cannabis Retailers for Consistency with State Law; and (3) Permit Medicinal Cannabis Retailers To Deliver, Cultivate, and Sell Adult-Use Cannabis or Adult-Use Cannabis Products to Persons 21 Years of Age and Over
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of Categorical Exemption pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.
2. Introduce for first reading an Interim Zoning Ordinance extending interim zoning regulations adopted by Interim Zoning Ordinance 2764 (CCS) amending the text of the Zoning Ordinance to replace the term “Medical Marijuana Dispensary” with “Medicinal Cannabis Retailer”, to remove certain requirements for Medicinal Cannabis Retailers for consistency with State law, and to permit Medicinal Cannabis Retailers to sell adult-use cannabis or adult-use cannabis products to persons 21 years of age and over.
11. STAFF ADMINISTRATIVE ITEMS
No items
12. PUBLIC HEARINGS
No items
13. REPORTS OF BOARDS AND COMMISSIONS
No items
14. RESOLUTIONS
No items
15. WRITTEN COMMUNICATIONS OTHER THAN REPORTS OF COMMISSION AND
OFFICERS
City of Santa Monica Generated: 12/13/2023 9:19 AM Page 11 No items
16. COUNCILMEMBER DISCUSSION ITEMS
16.A. Request of Mayor Davis and Mayor Pro Tem Negrete that the City Manager should issue a public notice to solicit letters of interest for the revitalization of the Civic Auditorium. The City Manager is being asked to prepare a public notice that shall indicate that the City will maintain ownership of the Civic Auditorium and will consider entering into a long-term lease. In addition, the public notice should indicate that the City is seeking letters of interest from individuals and/or entities that have the experience to operate the facility as a thriving entertainment and cultural arts venue, experience working with projects with landmark restrictions and express intention to preserve the distinguishing historical landmark attributes of the facility, to the greatest extent possible, and has the demonstrated financial wherewithal to operate the facility without any financial contribution from the City. - New Item Received. 12/8/2023
16.B. Request of Councilmember Brock, Mayor Pro Tem Negrete and Councilmember de la Torre that the City Manager extend the amount of free parking offered by the City at its Downtown parking garages from 90 minutes to 3 hours from December 22 through December 24 to spur last minute holiday shopping as a gift to our residents and visitors. - New Item Received. 12/8/2023
ADJOURNMENT
Agendas and reports are accessible on the City's webpage at www.smgov.net/council/agendas. They are also available at the City Clerk's Office and in alternate formats upon request. For a free email subscription to the City Council Agendas, please contact the City Clerk’s Office at (310) 458-8211 or [email protected].
Members of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401 or to [email protected]. Written comments received from the public by 2 PM on the day of the City Council meeting will be distributed to the City Council prior to the meeting and posted online.
City Hall and the Council Chamber are wheelchair accessible. If you require any special disability related accommodations to either attend or provide public testimony at a Council meeting (i.e. sign language interpreting, access to an amplified sound system, remote option, etc.), please contact the City Clerk’s Office at (310) 458-8211 or TDD: (310) 917- 6626 or via email at [email protected] at least 72 hours prior to the scheduled meeting. Best efforts shall be made to accommodate requests received after the 72-hour deadline. In the case of special meetings, requests should be submitted as early as possible, but no later than noon the day of the special Council meeting.
Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.
City of Santa Monica Generated: 12/13/2023 9:19 AM Page 12 Santa Monica Blue Bus Lines #2, #3, #5, #9 and the EXPO Line serve City Hall. Parking is available on Main Street, on Olympic Drive, and in the Civic Center Parking Structure (validation free).