City Council
Report
City Council Meeting: October 9, 2018
Agenda Item: 3.L
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To: Mayor and City Council
From: Bill Walker, Fire Chief, Fire Department
Subject: Award RFP for Purchase of Cardiac Monitors for the Fire Department Recommended Action
Staff recommends that the City Council:
1. Award Bid #185 to Zoll Medical Corporation (Zoll), a Massachusetts based company for the purchase of cardiac monitor defibrillators and service for the Fire Department;
2. Authorize the Purchasing Services Manager to issue a purchase order with Zoll Corporation for cardiac monitor defibrillators in the amount not to exceed $533,139. The total expenditure of $533,139 includes four years of comprehensive coverage and four years of an annual preventative maintenance service call;
3. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of this report.
Summary
The Fire Department seeks to purchase cardiac monitor defibrillators to provide prehospital emergency care and fulfill the medical equipment requirements defined by the Los Angeles County Emergency Medical Services Agency. Following a formal request for proposal process, Zoll Inc. is recommended as the best bidder to provide and deliver these medical supplies. The total expenditure is not to exceed $533,139 for 17 defibrillators, which includes four years of comprehensive coverage and four years of annual preventative maintenance service calls. Each monitor’s purchase price plus warranty is $31,361.11.
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Discussion
The Fire Department responds to nearly 13,000 emergency medical calls annually and uses a variety of medical supplies to deliver emergency medical care. This includes the use of cardiac monitor defibrillators on patients with medical conditions and traumatic injuries. The use of the cardiac monitor is crucial to patient assessment and care.
Studies show that early defibrillation is a critical component in treating cardiac arrest.
The Fire Department responds to over 80 cardiac arrest patients per year and over 700 patients with possible cardiac chest pain. In these cases, as well as many others including respiratory and neurological problems, the use of reliable defibrillators is a key element of providing life-saving emergency care.
The department utilizes one monitor on each of the nine front line units and six reserve apparatus plus utilizes two units for additional deployment including med cart deployments on the beach and special events like the LA Marathon and Twilight at the Pier concerts. The Fire Department currently has 15 cardiac monitor defibrillators that have exceeded their useful life which will be replaced and will add two new units to:
• support the recent enhancement to the current deployment model which converted the department’s single basic life support (BLS) truck to an advanced life support (ALS) assessment unit, requiring medical supply equipment including a defibrillator, and
• add one additional spare unit to ensure equipment is available when and where it is needed. Additional spare units are required since the cardiac monitors are a County mandated piece of medical equipment and a unit is not allowed to be in service without a functioning cardiac monitor defibrillator.
The new monitors include state of the art features that the old equipment does not offer such as:
• Real CPR Help that provides audio and visual feedback that guides rescuers to deliver high-quality CPR,
• Monitoring of both carbon dioxide but carbon monoxide levels, 3 of 4
• Open electrocardiography 12-lead capabilities to allow secure transmitting of 12- lead data which records the electrical activity of the heart to hospitals and anyone involved in the continuum of care,
• Cutting edge open communication, including integrated WiFi, that simplifies transmission and charting, and
• Compatibility with the Department’s electronic patient care record allowing all patient data to be uploaded to the records, saving paramedics precious time on scene that can be devoted to patient care.
Vendor Selection
Bid Data
Bid Posting
Date
Bid Posted On Bid Advertised In (City
Charter & Municipal
Code)
# of Vendors
Downloaded
# of
Submittals
Received
Date
Publicly
Opened
3/21/2018 City's Online
Bidding Site
Santa Monica
Daily Press
25 2 4/18/2018
Submittals Received Total
Cost Per Identified Bid Items
Vendor Selection Recommendation
Zoll $533,138.62 Municpal
Code
SMMC 2.24.072
Lifepak $630,609.65 Evaluation
Criteria
Price, in-field product testing, compatibility
with electronic patient record management,
previous experience, ability to deliver,
quality of product, and compliance with City
specifications.
Best and
Lowest
Bidder
Zoll
Best Bidder Justification
In addition to price, bids were evaluated based on ability to meet specifications, ability to deliver product, and compliance with bid specifications. Zoll, an established Massachusetts corporation, was able to provide a bid that included all specified goods and was the lowest bidder. Based on these criteria, Zoll is recommended as the best bidder to provide cardiac monitor defibrillators in accordance with the City 4 of 4
specifications.
Financial Impacts and Budget Actions
Staff seeks authority to award a purchase order with Zoll to provide cardiac monitor defibrillators for the Fire Department. The one-time purchase order is for an amount not to exceed $533,139 which includes an additional four years of comprehensive coverage and four years of annual preventative maintenance servicing.
Award of the purchase order requires the following budget changes:
FY 2018-19 Budget Changes
Release Funds Appropriate Funds
Account Number(s) Amount Account Number(s) Amount
01.380246 $23,139 C0107440.689000 $23,139
The contract will be charged to the following account:
Purchase Order Request
Request Amount FY 2018-19 CIP Account # Total Contract
Amount
$533,139 C0107440.689000 $533,139
Prepared By: Terese Toomey, Principal Administrative Analyst Approved Forwarded to Council
Attachments:
A. Oaks Initiative Form Santa Monica Fire Dept Zoll