City Council
Report
City Council Meeting: February 25, 2020
Agenda Item:
1 of 4
To: Mayor and City Council
From: Susan Cline, Director, Public Works, Engineering and Street Services Susan Cline, Director, Public Works Department
Subject: Award Construction Contract for Olympic Boulevard Improvements Project Recommended Action
Staff recommends that the City Council:
1. Award Bid #2593 to Sully-Miller Contracting Company for construction services for the Olympic Boulevard Improvements Project for the Public Works Department;
2. Authorize the City Manager to negotiate and execute a contract with Sully-Miller Contracting Company in an amount not to exceed $1,613,910 (including a 15% contingency);
3. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.
Summary
To improve safety and the pedestrian experience, staff seeks to construct sidewalks, install pedestrian-oriented street lighting, implement drainage improvements, and install landscaping upgrades along the north side of Olympic Boulevard between Stewart and 26th streets. The Olympic Boulevard Improvements Project would also enhance pedestrian safety at the Olympic Boulevard/26th Street intersection by removing the dedicated right turn lane from Olympic Boulevard onto northbound 26th Street, extending the existing median island into the crosswalk, and constructing a 10-foot wide pedestrian refuge area (Attachment A). These improvements would provide two options for pedestrians crossing Olympic Boulevard; they could cross during one greenlight phase; or they could cross in two phases, which would especially benefit those with mobility concerns. Overall, the project would help the City achieve its Mobility and Access Framework Priority by improving linkages to the Expo Line 26th Street/Bergamot Station, encouraging walking, and implementing a pedestrian network where no sidewalk currently exists. Staff recommends Sully-Miller Contracting Company 2 of 4
for construction services in an amount not to exceed $1,613,910 (including a 15% contingency). This funding for this project comes from our local share of County transit tax revenue, developer fees and the City’s General Fund.
Discussion
The Olympic Boulevard Improvements Project was identified as a priority project in the Pedestrian Action Plan adopted in 2016 and the Bergamot Area Plan adopted in 2013.
The project is located in a former industrial area with wide roadways and insufficient pedestrian and bicycle infrastructure. Now adjacent to an Expo light rail station, this segment of Olympic Boulevard is in need of the upgrades to improve the pedestrian experience, including an ADA-compliant sidewalk; curb, gutter, and drainage improvements; and pedestrian-oriented lighting. Additionally, the removal of the right turn slip island and modification of traffic signals at Olympic Boulevard and 26th Street would improve the pedestrian crossing experience across a high-volume segment of Olympic Boulevard.
On June 14, 2016, the Council adopted FY 2016-18 Capital Improvement Program (CIP) budget and authorized funds of $2,800,000 for the design and construction of this project, and adjacent Stewart Street and Pennsylvania Avenue improvements. On June 12, 2018, the Council adopted FY 2018-20 Capital Improvement Program (CIP) budget and authorized additional funds of $208,093 for the design and construction of this project, and adjacent Stewart Street and Pennsylvania Avenue improvements.
Construction management and inspection services for the project would be provided by City staff. Public outreach during construction would be provided by the City’s construction management and inspection team.
Past Council Actions
December 12, 2017
(Attachment B)
Awarded Design Services Agreement to KOA Corporation for Olympic Boulevard Improvements Project
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Vendor Selection
Bid Data
Bid
Posting
Date
Bid Posted
On
Bid Advertised
In (City Charter
& Municipal
Code)
# of Vendors
Downloaded
# of
Submittals
Received
Date
Publicly
11/14/2019 City's Online Opened
Bidding Site
Santa Monica
Daily Press
74 3 12/12/2019
Submittals Received
Palp Inc. $1,578,390
Sully-Miller Contracting Company $1,403,400
Sialic Contractors $1,687,160
Vendor Selection Recommendation
Municipal Code SMMC 2.24.180
Evaluation Criteria
(include all that apply)
Price, previous experience, ability to deliver, quality of product, and compliance with City specifications
Best and Lowest Bidder Sully-Miller Contracting Company Best Bidder Justification
Sully-Miller Contracting Company was selected based on their bid price, references, demonstrated quality of work on past projects, and experience with similar projects for the Los Angeles County Public Works Department, Caltrans, City of Santa Monica and several other cities in Southern California.
Financial Impacts and Budget Actions
Staff seeks authority to approve funding from the General Fund, Special Revenue Source Fund, and the Local Return Fund to award a contract with Sully-Miller Contracting Company for construction services for the Olympic Boulevard Improvements Project.
Contract Request
Request Amount FY 2019-20 Budget
CIP Account #
Total Contract Amount
$841,950 C1006450.689000 $841,950
$208,093 C2706450.689130 $208,093
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$563,867 C0106450.689000 $563,867
Total $1,613,910
Prepared By: Tom Shahbazi, Civil Engineer
Approved Forwarded to Council
Attachments:
A. Figure1_Project Area Map
B. December 12, 2017 Staff Report
C. Sully-Miller Contracting Company Oaks Initiative Disclosure Form