City Council
Report
City Council Meeting: February 27, 2024
Agenda Item: 5.B
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To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Public Landscape Subject: Award Bid 4473 to Ganahl Lumber for the Purchase and Delivery of Lumber for the Santa Monica Pier
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of categorical exemption pursuant to Section 15301 (Existing Facilities) and Section 15331 (Historical Resource Rehabilitation) of the California Environmental Quality Act (CEQA) Guidelines.
2. Award Bid #4473 to Ganahl Lumber for the purchase and delivery of treated lumber to the Santa Monica Pier for the Public Works Department.
3. Authorize the Procurement Manager to issue a purchase order with Ganahl Lumber for the purchase and delivery of treated lumber in the amount not to exceed $120,000 for one year, with four additional one-year renewal options to extend on the same terms and conditions for a total amount not to exceed $600,000 over a five-year period, with future year funding contingent on Council budget approval.
Summary
The Santa Monica Pier (Pier) is one of the premier tourist destinations in the region, attracting millions of visitors on an annual basis and often serving as focal point of the Santa Monica beach experience. To maintain the structural integrity and safety of the Pier’s historic wooden deck surfaces, the Public Works Department purchases lumber for the replacement of deck boards, stringers, pile caps, and other portions of the Pier structure for use by the Pier Maintenance Division. Staff recommends awarding Bid #4473 to Ganahl Lumber and authorizing a purchase order for the provision and delivery of treated lumber for the Pier in an amount not to exceed $120,000 for one year 2 of 4
with four additional one-year renewal options to extend on the same terms and conditions for a total amount not to exceed $600,000 over a five-year period.
Discussion
Pressure-treated Douglas Fir lumber has the highest strength to weight ratio of any commonly produced wood species and is the industry standard for use on piers.
Douglas Fir lumber is widely used for structural purposes due to its flexibility, ability to adapt to environmental stressors, compression ability, and capacity to maintain integrity while bending under heavy loads. In addition to its strength, Douglas Fir has a rich coloring from installation through the natural aging process and the continued use helps maintain the iconic look of the Pier. Pier Maintenance staff replaces approximately 100 boards monthly to mitigate damage caused by vehicles, exposure to the elements, and general usage. If the boards are not replaced regularly, the deterioration of the wood may lead to safety hazards, reduced load-bearing capacity, and more costly repairs to maintain the Pier’s functionality. In addition to deck board replacements by staff, the City of Santa Monica provides lumber to contractors performing Pier structural repairs to reduce contracted services costs.
Ganahl Lumber would provide wood that has been certified by the Sustainable Forestry Initiative, a non-profit organization that works with a diverse network to help address local and global sustainability challenges faced by forestlands across the United States and Canada.
Vendor Selection
Best and Only Bidder Ganahl Lumber
Submittals Received Selection Criteria
Bidder $166,023 Municipal Code SMMC 2.24.180
Evaluation Criteria The quality of the material offered; the ability, capacity and skill of the bidder to perform or provide the materials or services; the character, integrity, reputation, judgment, training, experience and efficiency of the bidder; the ability of the bidder to provide such future maintenance or service as may be needed.
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Bid Data
Date Posted Posted On
Advertised In
(City Charter & SMMC)
Vendors
Downloaded
Date
Publicly
Opened
11/02/2023 City's Online
Bidding Site Santa Monica Daily Press 12 11/30/2023
Additional Vendor Outreach & Justification to Award
The bid was evaluated by a committee comprised of staff from the Public Landscape Division. Staff recommend Ganahl Lumber as the best bidder based on the criteria listed above. The City has had a positive working relationship with Ganahl Lumber for the last three years, and they provide lumber for the City of Los Angeles and the City of Long Beach.
Procurement conducted additional outreach to vendors who downloaded the bid to see why they did not submit a bid and no responses were received. Unipak Corp submitted a no-bid response but did not respond to Procurement’s inquiry and did not provide details about why they did not submit a bid.
Environmental Review
The purchase of pressure-treated Douglas Fir lumber for use at the Santa Monica Pier is categorically exempt from CEQA pursuant to Section 15301 (Class 1 - Existing Facilities) and Section 15331 (Class 31 – Historical Resources) of the CEQA Guidelines. Section 15301 provides exemption for the operation, repair, maintenance, permitting, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. The purchase order for lumber is for refurbishment of existing sections of the pier and would not expand or materially change existing facilities or operations. Therefore, the purchase order for lumber is categorically exempt pursuant to Section 15301 of the CEQA Guidelines. Section 15331 provides exemption for maintenance, repair, stabilization, rehabilitation, restoration, preservation, conservation or reconstruction of historical resources in a manner consistent with the Secretary of the Interior's Standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, 4 of 4
Restoring, and Reconstructing Historic Buildings. The lumber would be used for in-kind replacement of existing deck boards on the historic Santa Monica Pier and meets the Secretary of Interior’s Standards for the Treatment of Historic Properties. Therefore, the purchase order is also exempt pursuant to Section 15331 of the CEQA Guidelines.
Financial Impacts and Budget Actions
Staff seeks authority to approve available funding from the Pier Fund to award a purchase order with Ganahl Lumber for the provision and delivery of treated lumber for use at the Santa Monica Pier. Future year funding is contingent upon Council budget approval.
Purchase Order Request
FY 2023-24 Budget
Request Amount
Future Years
Amount
Department
Account #
Total Contract
Amount
$120,000 $480,000 53500001.529140 $600,000
Prepared By: Peter Seller, Senior Administrative Analyst Approved Forwarded to Council
Attachments:
A. Oaks Initiative Form - Ganahl Lumber Company
B. Levine Act Disclosure Form