City Council
Report
City Council Meeting: May 14, 2024
Agenda Item: 5.N
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To: Mayor and City Council
From: Matthew Hallock, Fire Chief, Fire Department
Subject: Approval of Sixth Modification with West Coast Care Foundation for Homeless Outreach Services
Recommended Action
Staff recommends that Council:
1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines; and
2. Authorize the City Manager to negotiate and execute a sixth modification to Contract No. 10684 (CCS) in the amount of $150,000 with West Coast Care Foundation for homeless outreach services. This will result in a seven-year amended contract with a new total not to exceed $1,450,000.
Summary
Addressing homelessness is one of the five priority areas set by the City Council. The goal of homeless outreach services provided by the West Coast Care Foundation is to successfully provide focused intervention efforts with new arrivals and for those people who have been homeless in Santa Monica for relatively shorter periods of time, which is a critical period to prevent chronic homelessness. Staff recommends extending the City’s current contract with West Coast Care and a one-year extension in the amount of $150,000, resulting in a six-year amended contract in an amount not to exceed $1,300,000.
Discussion
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As part of the City’s response to homelessness, the City entered into a five-year agreement with West Coast Care Foundation in 2018 for homeless outreach services.
Last year, Council approved a one-year extension which expires on June 30, 2024.
As the City continues to develop its response to homelessness, staff recommends an extension of the agreement for an additional one-year term. This extension allows the City more time to: a) assess how this intervention aligns with the City’s homelessness strategic plan that is currently under development, b) continue preparation for possibly issuing a Request for Proposal for homeless outreach services during FY 2024-25, and c) assess the consolidation of the City’s homelessness response into a single department that is currently handling other homelessness interventions.
Currently, West Coast Care costs $12,500 per month, for an annual amount of $150,000, which is the amount of the extension. The modification would be funded from the Fire Department’s FY 2024-25 budget.
Environmental Review
The awarded agreement to provide homeless outreach services is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) (Common Sense Exemption) of the CEQA Guidelines, which states that CEQA does not apply, “where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” The award agreement will provide continued homeless outreach services to the City. Therefore, it can be seen with certainty that the agreement would not result in adverse physical impacts on the environment, and as such, is categorically exempt from CEQA pursuant to Section 15061(b)(3).
Past Council Actions
Meeting Date Description
05/22/2018
(Attachment A)
Award RFP#158 to West Coast Care Foundation, Inc., a
California-based company, for outreach services to
individuals experiencing homelessness for a total amount not to exceed $1,000,000.
07/18/2023
(Attachment B)
Authorize the City Manager to negotiate and execute a fifth modification to Contract No. 10684 (CCS) with West Coast Care Foundation in the amount of $150,000 for homeless
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outreach services.
06/28/2022
(Attachment C)
Authorize the City Manager to negotiate and execute a
fourth modification to Contract No. 10684 (CCS) with West Coast Care Foundation in the amount of $150,000 for
homeless outreach services for a total amount not to exceed $1,150,000.
Financial Impacts and Budget Actions
Staff seeks authority to approve funding from the General Fund to increase the amount of the contract #10684 with West Coast Care Foundation, Inc.
Contract Modification Request
Agreement #
Current Authorized
Amount
FY 2024-25
Request Amount Account # Total Revised Contract Amount
10684 $1,300,000 $150,000 01190001.550010 $1,450,000
Future year funding is contingent on Council budget approval.
Prepared By: Jonathan Tang, Principal Administrative Analyst Approved Forwarded to Council
Attachments:
A. A - West Coast - PSA 2018-19 original
B. B - West Coast - PSA Fifth Mod
C. C - West Coast - PSA 4th Mod
D. D - West Coast - PSA 3rd Mod
E. E - West Coast - PSA 2nd Mod
F. F - West Coast - PSA 1st Mod
G. G - Oaks-West Coast
H. H - Levine-West Coast