FIFTH MODIFICATION OF AGREEMENT NO. 10684 (CCS)
This Fifth Modification of Agreement Number 10684 (CCS) (“Fifth Modification”), entered into as of_________________(“Execution Date”), by and between the CITY OF SANTA MONICA (“City”), a California municipal corporation, and WEST COAST CARE FOUNDATION, INC. (“Consultant”), is made with referenceto the following:
RECITALS
A. On or about June 24, 2018, the City and Consultant entered into Agreement Number 10684 (CCS) for homeless outreach services (“Original Agreement”).
B. On or about June 25, 2020, the City and Consultant entered into a First Modification of the Original Agreement (“First Modification”) which extended the initial term and modified the City’s option to further extend the term, and adjusted the compensation paid to Consultant.
C. On or about February 19, 2021, the City and Consultant entered into a Second Modification of the Original Agreement (“Second Modification”) which adjusted the Consultant’s scope of work and increased the compensation paid to Consultant.
D. On or about August 18, 2021, the City and Consultant entered into a Third Modification of the Original Agreement (“Third Modification”) which further adjusted the Consultant’s scope of work and increased the compensation paid to Consultant.
E. On or about August 29, 2022, the City and Consultant entered into a Fourth Modification of the Original Agreement (“Fourth Modification”) which extended the Agreement and increased the compensation paid to Consultant. The Original Agreement, as modified by the First Modification, Second Modification, Third Modification, and Fourth Modification, may be referred to collectively herein as “the Agreement.”
F. The City and Consultant now desire to further modify the Agreement to adjust the agreement term, compensation paid to the Consultant, and scope of services.
TERMS AND CONDITIONS
Now, therefore, the undersigned parties do hereby mutually agree to modify the Original Agreement as follows:
1. Section 1 of the Agreement entitled “Term”, as modified by the Fourth Modification, is hereby deleted, and shall be replaced with the following:
“Term. This Agreement begins on the Execution Date and shall continue until its expiration on June 30, 2024, unless sooner terminated by the City in accordance with Section 15.”
2. Section 2 of the Agreement entitled “Compensation”, as modified by the First, Second, Third, and Fourth Modifications, is hereby deleted and shall be replaced with the following:
Compensation. The City shall pay compensation to Consultant for the Services performed by Consultant and provided to City during the remaining term of this Agreement in accordance with Exhibit B-5. The total amount of compensation paid to Consultant for all Services and additional services under this Agreement, and under any subsequent modification thereto, shall at no time exceed $1,300,000.
3. Exhibit B-4 of the Agreement is hereby replaced and superseded by Exhibit B-5. Exhibit B-5 is attached to this Fifth Modification and is incorporated into the Agreement.
4. Section 3 of the Agreement entitled “Consultant Services”, as modified by the Second Modification and Third Modification, is hereby deleted and replaced with the following:
Consultant Services. The Consultant shall perform and provide to City all of the services described in Exhibit A-5, Scope of Services (hereinafter “Services”).
The Consultant shall perform and provide the Services to City in accordance with Exhibit B-5, Budget.
5. Exhibit A-3 of the Agreement is hereby replaced and superseded by Exhibit A-5. Exhibit A-5 is attached to this Fifth Modification and is incorporated into the Agreement.
6. Except as expressly modified by this Fifth Modification, all other terms and conditions of the Agreement shall be and remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Fourth Modification as of the date and year first written above.
ATTEST:
APPROVED AS TO FORM:
CITY OF SANTA MONICA,
a municipal corporation
By:
West Coast Care Foundation
By:
Ron Hooks
West Coast Care Foundation, Inc.
Exhibit A-5
Scope of Services
A. One member of the Consultant team will be available via telephone from 0500 to 2000 each day of the year.
B. Consultant to provide direct homeless outreach services in the field for a total of 25 hours per week or a total of 1,300 hours per year.
C. Consultant to provide daily homeless outreach services within the geographic service area of the City of Santa Monica Beach and Pier.
D. Consultant to provide outreach services Monday – Friday at 1100 am at the Blue Gazebo on the Santa Monica Pier.
E. Consultant to complete the City’s annual Program Plan (Exhibit A-5.1) and Program Budget (Exhibit A-5.2) and submit before 5:00 PM on 7/31/23. The Program Budget is required to be submitted at mid-year and year-end, deadlines to be determined by the Fire Department to align with City’s mid-year and year-end processes.
F. Consultant to provide monthly activity reports utilizing the WCC Program Reporting Tracker (Exhibit A-5.3).
G. Consultant to provide case management and follow-up services for 250 program clients per year.
This includes but is not limited to Santa Monica City Attorney emails and telephone calls, conversations and meetings with hospital staff, follow-up with psychiatric services, interacting with Santa Monica Human Services personnel regarding exchange of ideas and information, and follow-up with other social service providers. These follow-up activities should be reported using the Reporting Tracker (Exhibit A-5.3).
H. Consultant to provide detailed, monthly invoices for services provided, including a specific breakdown of salary and benefit costs for all staff including dates/times worked, line-item detail of non-salary supplies and expenses, and overhead costs for maintaining communications, transportation, insurance, and facilities.
I. A member of the consultant team will attend bi-weekly HLP Team External Meetings.
J. Consultant will gain read-only access to and training in the use of Clarity, the County-wide Homeless Management Information System, to allow WCC to look up participants and determine if they are connected to a provider and, if so, reconnect them to their provider.
K. Consultant to provide homeless engagement training to SMFD personnel at least once a year. The training shall be provided for each of the three shifts spread over three days and two different timeslots to accommodate all shifts and 40-hour personnel.
Exhibit B-5
Budget
The City has paid Consultant $1,150,000 as compensation for all Services performed by Consultant under the Agreement. The City shall pay Consultant additional compensation of no more than $150,000 for the Services stated in Exhibit A-5 for the remaining term of the Agreement.
The total amount of compensation paid to Consultant under this Agreement, including any previous or subsequent modifications to this Agreement, shall at no time exceed $1,300,000.
Consultant’s estimated monthly cost for providing the Services required herein is $12,500, which covers all salary and benefits, operating costs including but not limited to: overhead, communications equipment, vehicle, parking, and transportation costs, insurance, accounting fees, facilities management, and all outreach supplies, such as food gift cards, bus tokens, water, and granola bars.