THIRD MODIFICATION OF AGREEMENT NO. 10684 (CCS)
This Third Modification of Agreement Number 10684 (CCS) (“Third Modification”), entered into as of (“Execution Date”), by and between the City of Santa Monica (“City”), a municipal corporation, and West Coast Care Foundation, Inc. (“Consultant”), is made with reference to the following:
RECITALS
A. On or about June 24, 2018, the City and Consultant entered into Agreement Number 10684 (CCS) for homeless outreach services (“Original Agreement”).
B. On or about June 25, 2020, the City and Consultant entered into a First Modification of Agreement Number 10684 (CCS) (“First Modification”) which extended the initial term, modified the City’s option to extend the Original Agreement, and adjusted the compensation paid to Consultant. The Original Agreement and First Modification may be referred to collectively herein as “the Agreement.”
C. On or about February 19, 2021, the City and Consultant entered into a Second Modification of Agreement Number 10684 (CCS) (“Second Modification”) which adjusted the Consultant’s scope of work and compensation paid to Consultant. The Original Agreement, First Modification, and Second Modification may be referred to collectively herein as “the Agreement.” D. The City and Consultant now desire to modify the Agreement further to adjust the current fiscal year’s compensation paid to the Consultant and to amend the scope of services provided to the City.
TERMS AND CONDITIONS
Now, therefore, the undersigned parties do hereby mutually agree to modify the Original Agreement as follows:
1. Section 2 of the Agreement entitled “Compensation”, as modified by the Second Modification, is hereby deleted, and replaced with the following:
Compensation. The City shall compensate Consultant for the Services performed and provided to City in an amount not to exceed $210,000 during the term of this Agreement and in the manner set forth in Exhibit B-3, Budget. The total compensation paid to Consultant for all services performed and provided to City under this Agreement and any subsequent modification thereto shall not exceed $1,000,000.
DocuSign Envelope ID: 99A027EE-6F63-46AD-BD75-E0E77D5BD931 8/18/2021
2. Section 3 of the Original Agreement entitled “Consultant Services” is hereby deleted and replaced with the following:
Consultant Services. The Consultant shall perform and provide to City all of the services described in Exhibit A-3, Scope of Services (hereinafter “Services”). The Consultant shall perform and provide the Services to City in accordance with Exhibit B-3, Budget.
3. Exhibit A-1 of the Agreement, as modified by the First Modification, and Exhibit B of the Agreement are superseded by Exhibit A-2 and Exhibit B-2, respectively. Exhibit A-2 and Exhibit B-2 of the Agreement, as modified by the Second Modification, are hereby replaced, and superseded by Exhibit A-3 and Exhibit B-3, respectively. Exhibit A-3 and Exhibit B-3 are attached to this Third Modification and are incorporated into the Original Agreement.
4. Except as expressly modified by this Third Modification, all other terms and conditions of the Agreement shall be and remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Third Modification as of the date and year first written above.
ATTEST:
APPROVED AS TO FORM:
CITY OF SANTA MONICA,
a municipal corporation
By:
West Coast Care Foundation
By:
Ron Hooks
DocuSign Envelope ID: 99A027EE-6F63-46AD-BD75-E0E77D5BD931 Interim City Attorney
George S. Cardona
West Coast Care
RH
8/18/2021
John Jalili
Interim City Manager City Clerk
Denise Anderson-Warren
Exhibit A-3
Scope of Services
A. One member of the Consultant team will be available via telephone from 0500 to 2000 each day of the year.
B. Consultant to provide direct homeless outreach services in the field for a total of 25 hours per week or a total of 1,300 hours per year.
C. Consultant to provide daily homeless outreach services within the geographic service area of the City of Santa Monica beach and Pier.
D. Consultant to provide outreach services Monday – Friday at 1100 am at the Blue Gazebo on the Santa Monica Pier.
E. Consultant to develop action plans for at least 250 homeless people per year.
F. Consultant to provide case management and follow-up services for 250 program clients per year. This includes but is not limited to Santa Monica City Attorney emails and telephone calls, conversations and meetings with hospital staff, follow-up with psychiatric services, interacting with Santa Monica Human Services personnel regarding exchange of ideas and information, and follow-up with other social service providers.
G. Consultant to provide monthly activity reports including results of monthly census, log of daily activities or hours worked, number of daily contacts, number of persons temporarily/transitionally sheltered, and number permanently housed, number of family reunifications, hours worked by service provider employees, and other additional information as determined by the program administrator.
H. Consultant to provide detailed, monthly invoices for services provided, including a specific breakdown of salary and benefit costs for all staff, line-item detail of non-salary supplies and expenses, and overhead costs for maintaining communications, transportation, insurance, and facilities.
I. Consultant to provide homeless engagement training to SMFD personnel at least once a year. The training shall be provided for each of the three shifts spread over three days and two different timeslots to accommodate all shifts and 40-hour personnel.
J. Consultant shall work collaboratively with the SMFD’s newly deployed Community Response Unit (CRU) to address homelessness.
DocuSign Envelope ID: 99A027EE-6F63-46AD-BD75-E0E77D5BD931 Exhibit B-3
Budget
The Consultant shall be compensated for services provided in Exhibit A-3 in an amount not to exceed $150,000 per year for the term of the agreement. Estimated monthly cost is $12,500 and covers salary and benefits, operating costs, overhead to include communications equipment, vehicle and transportation costs, insurance, accounting fees, facilities management, and outreach supplies, such as food gift cards, bus tokens, water, and granola bars.
Effective July 1, 2021 the Consultant shall be compensated an additional $60,000 in onetime City Council authorized funding for staffing costs associated with services provided in Exhibit A-3 for a total amount not to exceed $210,000 for the Fiscal Year 2021-22 term of the agreement.
The total amount of compensation paid to Consultant for the Term of this Agreement shall not exceed $1,000,000.
DocuSign Envelope ID: 99A027EE-6F63-46AD-BD75-E0E77D5BD931