SECOND MODIFICATION OF AGREEMENT NO. 10684 (CCS)
This Second Modification of Agreement Number 10684 (CCS) (“Second Modification”), entered into as of _________________(“Execution Date”), by and between the City of Santa Monica (“City”), a municipal corporation, and West Coast Care Foundation, Inc. (“Consultant”), is made with reference to the following:
RECITALS
A. On or about June 24, 2018, the City and Consultant entered into Agreement Number 10684 (CCS) for homeless outreach services (“Original Agreement”).
B. On or about June 25, 2020, the City and Consultant entered into a First Modification of Agreement Number 10684 (CCS) (“First Modification”) which extended the initial term, modified the City’s option to extend the Original Agreement, and adjusted the compensation paid to Consultant. The Original Agreement and First Modification may be referred to collectively herein as “the Agreement.”
C. The City and Consultant now desire to modify the Agreement further to adjust the current fiscal year’s compensation paid to the Consultant and to amend the scope of services provided to the City.
TERMS AND CONDITIONS
Now, therefore, the undersigned parties do hereby mutually agree to modify the Original Agreement as follows:
1. Section 2 of the Agreement entitled “Compensation”, as modified by the First Modification, is hereby deleted and replaced with the following:
Compensation. The City shall compensate Consultant for the Services performed and provided to City in an amount not to exceed $200,000 during the term of this Agreement and in the manner set forth in Exhibit B-2, Budget. The total compensation paid to Consultant for all services performed and provided to City under this Agreement and any subsequent modification thereto shall not exceed $1,000,000.
2. Section 3 of the Original Agreement entitled “Consultant Services” is hereby deleted and replaced with the following:
Consultant Services. The Consultant shall perform and provide to City all of the services described in Exhibit A-2, Scope of Services (hereinafter “Services”). The DocuSign Envelope ID: 2637039D-6D56-4229-AC20-BF44D1BD6CD3 2/19/2021
Consultant shall perform and provide the Services to City in accordance with Exhibit B-2, Budget.
3. Exhibit A-1 of the Agreement, as modified by the First Modification, and Exhibit B of the Agreement are hereby replaced and superseded by Exhibit A-2 and Exhibit B-2, respectively. Exhibits A2 and B-2 are attached to this Second Modification and are incorporated into the Original Agreement.
4. Except as expressly modified by this Second Modification, all other terms and conditions of the Agreement shall be and remain in full force and effect.
DocuSign Envelope ID: 2637039D-6D56-4229-AC20-BF44D1BD6CD3 IN WITNESS WHEREOF, the parties have executed this Second Modification as of the date and year first written above.
ATTEST:
______________________________
DENISE ANDERSON-WARREN
City Clerk
APPROVED AS TO FORM:
______________________________
LANE DILG
City Attorney
CITY OF SANTA MONICA,
a municipal corporation
By: ______________________________
RICK COLE
City Manager
ABC Corporation
#VENDOR
By: _______________________________
DocuSign Envelope ID: 2637039D-6D56-4229-AC20-BF44D1BD6CD3 George Cardona
Interim City Attorney
2/16/2021
RH
West Coast Care
2/17/2021
Ron Hooks
Interim City Manager
Lane Dilg
2/19/2021 2/22/2021
City Clerk
Denise Anderson-Warren
4 Exhibit A-2
Scope of Services
A. One member of the Consultant team will be available via telephone from 0500 to 2000 each day of the year.
B. Consultant to provide direct homeless outreach services in the field for a total of 25 hours per week or a total of 1,300 hours per year.
C. Consultant to provide daily homeless outreach services within the geographic service area of the City of Santa Monica beach and Pier.
D. Consultant to provide outreach services Monday – Friday at 1100 am at the Blue Gazebo on the Santa Monica Pier.
E. Consultant to develop action plans for at least 250 homeless people per year.
F. Consultant to provide case management and follow-up services for 250 program clients per year. This includes, but is not limited to, Santa Monica City Attorney emails and telephone calls, conversations and meetings with hospital staff, follow-up with psychiatric services, interacting with Santa Monica Human Services personnel regarding exchange of ideas and information, and follow-up with other social service providers.
G. Consultant to provide monthly activity reports including results of monthly census, log of daily activities or hours worked, number of daily contacts, number of persons temporarily/transitionally sheltered and number permanently housed, number of family reunifications, hours worked by service provider employees, and other additional information as determined by the program administrator.
H. Consultant to provide detailed, monthly invoices for services provided, including a specific breakdown of salary and benefit costs for all staff, line-item detail of non-salary supplies and expenses, and overhead costs for maintaining communications, transportation, insurance, and facilities.
I. Consultant to provide homeless engagement training to SMFD personnel at least once a year.
The training shall be provided for each of the three shifts spread over three days and two different timeslots to accommodate all shifts and 40-hour personnel.
DocuSign Envelope ID: 2637039D-6D56-4229-AC20-BF44D1BD6CD3 5 Exhibit B-2
Budget
The Consultant shall be compensated for services provided in Exhibit A-2 in an amount not to exceed $150,000 per year for the term of the agreement. Estimated monthly cost is $12,500 and covers salary and benefits, operating costs, overhead to include communications equipment, vehicle and transportation costs, insurance, accounting fees, outreach supplies, such as food gift cards, bus tokens, water and granola bars, and facilities management.
Effective February 1, 2021 the Consultant shall be compensated an additional $50,000 in one-time CARES and Economic Recovery funding for staffing costs associated with services provided in Exhibit A-2 for a total amount not to exceed $200,000 for Fiscal Year 2020-2021 term of the agreement.
Any Extension Term of this Agreement shall be based on the original budgeted amount of $150,000, unless otherwise authorized by City Council. The total amount of compensation paid to Consultant for the Term of this Agreement and for any Extension Term shall not exceed $1,000,000.
DocuSign Envelope ID: 2637039D-6D56-4229-AC20-BF44D1BD6CD3