FIRST MODIFICATION OF AGREEMENT NO. 10684 (CCS)
This First Modification of Agreement Number 10684 (CCS) (“First Modification”), entered into as of _________________(“Execution Date”), by and between the City of Santa Monica (“City”), a municipal corporation, and West Coast Care Foundation, Inc (“Consultant”) is made with reference to the following:
RECITALS
A. On or about June 24, 2018, the City and Consultant entered into Agreement Number 10684 (CCS) for homeless outreach services (“Original Agreement”).
B. The City and Consultant now desire to modify the Original Agreement to extend the initial term of the Agreement and to adjust accordingly the compensation paid to the Consultant.
TERMS AND CONDITIONS
Now, therefore, the undersigned parties do hereby mutually agree to modify the Original Agreement as follows:
1. Section 1 of the Original Agreement entitled “Term” is hereby deleted and replaced with the following:
“Term. This Agreement begins on the Execution Date and terminates on June 30, 2021, unless sooner terminated in accordance with Section 14.
1.1 Option to Extend. The City, in its sole discretion, shall have the option to renew the Agreement for one (1) additional one-year period (“Extension Term”). The City may exercise this option by sending written notice to Consultant, after which the term of this Agreement shall be automatically extended through the Extension Term.”
2. Section 4 of the Original Agreement entitled “Compensation” is hereby deleted and replaced with the following:
Compensation. The City will compensate the Consultant for the Services performed in an amount not to exceed $150,000 for the term of this Agreement and in the manner set forth in Exhibit B-1, Budget. The total compensation for the term of this Agreement and any Extension Term shall not exceed $1,000,000 as set forth in Exhibit B-1.
3. Exhibit B to the Original Agreement shall be replaced and superseded with Exhibit B-1, a copy of which is attached hereto and incorporated herein by this reference.
DocuSign Envelope ID: A567D687-AB48-4307-8272-69BAB9CE53AC 6/25/2020
4. Except as expressly modified by this First Modification, all other terms and conditions of the Original Agreement shall be and remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this First Modification as of the date and year first written above.
ATTEST:
______________________________
DENISE ANDERSON-WARREN
City Clerk
APPROVED AS TO FORM:
______________________________
LANE DILG
City Attorney
CITY OF SANTA MONICA,
a municipal corporation
By: ______________________________
RICK COLE
City Manager
ABC Corporation
#VENDOR
By: _______________________________
DocuSign Envelope ID: A567D687-AB48-4307-8272-69BAB9CE53AC 6/24/2020
George S. Cardona
Interim City Attorney
6/24/2020
RH
West Coast Care
Ron Hooks
City Attorney
Lane Dilg
6/25/2020 6/25/2020
City Clerk
Denise Anderson-Warren
Exhibit A
Scope of Services
Performance Requirements - Consultant's Services
Consultant shall dedicate a minimum of three (3) employees to the Joint Homeless Outreach Service Provider Program to provide all of the following services ("Services") on a daily basis:
Perform daily outreach and intervention services to homeless persons within a geographic service area that will be determined by the Santa Monica Police Department's Homeless Liaison Program (“HLP”) Team upon the basis of police calls for service, and/or service needs as demonstrated by the Homeless Services Registry, or other service-related data.
Provide up to seven-day-per-week availability during a wide range of variable hours for special operations according to the needs of the program, the geographic area to be served, and the working hours of the HLP Team (which vary according to team objectives). Generally, services will be provided during weekdays and may include early morning hours or late night hours.
Provide availability via telephone to the Santa Monica Police Department, other interrelated social service providers, and clients around the clock while assisting the HLP Team with its mission.
Provide accessibility via email.
Go out each dayin a systematic pattern within an established service area to contact homeless persons who are living on the streets of Santa Monica, and provide face-to-face intervention/outreach efforts on the streetwhere homeless persons are found.
Provide the constant care, incentive, and information necessary to encourage individuals to change behavior contributing to their homelessness.
Provide recent arrivals with information they need to provide alternatives to taking up residency on the streets of Santa Monica, such as referrals to service providers in areas such persons have left from or wish to return to.
Provide/coordinate transportation to reunite qualified subjects with family members via the "Project Homecoming" program, or other relocation resources provided by the City or other social service providers.
Provide transportation to court (for subjects who do not qualify for Project Homecoming because of outstanding warrants) and stand by in court to advocate for resolutions that will allow subjects to be returned to family members.
Provide referrals to localservice providers and ensure follow up. Asneeded, provide transportation of subjects to various area care providers and interact with care provider to ensure that the referral will adequately address eachsubject's needs orcircumstances.
Provide notification to the Santa Monica Police Department regarding potential criminal DocuSign Envelope ID: A567D687-AB48-4307-8272-69BAB9CE53AC activity encountered during outreach efforts in order to allow the HLP Team to promptly formulate a proper law enforcement response.
Attend community and business meetings with HLP team members to provide a social service perspective on situations.
Client Record Maintenance
Consultant shall comply with the following client record maintenance requirements:
Provide case management and follow-up services for program clients. This includes but is not limited to Santa Monica City Attorney emails and telephone calls, conversations and meetings with hospital staff, follow-up with psychiatric services, interacting with Santa Monica Human Services personnel regarding exchange of ideas and information, and follow-up with other social service providers.
Through program resources administered by the Santa Monica Police Department, procure and distribute homelessness resources (temporary housing vouchers, homeless service provider information, Project Homecoming information, etc.) to homeless population as necessary.
Accept referrals from the HLP Team that are received via the HLP team non-emergency community help line and offer assistance to Santa Monica residents and businesses that are having homelessness-related problems.
Provide monthly and quarterly activity reports including results of monthly census, log of daily activities, number of daily contacts, number of persons relocated, outcomes of post-relocation follow- up, hours worked by service provider employees, and other additional information as determined by the program administrator.
Provide detailed, monthly billing for services, including a specific breakdown of salary and benefit costs for employees and managers, line-item detail of non-salary supplies and expenses, and overhead costs for maintaining communications, transportation, insurance, and facilities.
DocuSign Envelope ID: A567D687-AB48-4307-8272-69BAB9CE53AC 5 Exhibit B-1
Budget
The Consultant shall provide a minimum of two employees dedicated to the Joint Homeless Outreach Service Provider Program to perform the Services on a daily basis.
Consultant shall submit monthly invoices and supporting documentation with details of all Services provided and overhead costs incurred to the City for its review and approval.
The Consultant shall be compensated for all services and overhead costs approved by the City in an amount not to exceed $150,000 for each year of the Agreement Term.
The monthly overhead costs for Consultant are estimated to be $12,500 and includes the salary and benefits costs for an outreach coordinator, an administrator, an outreach staff person, and a joint outreach assistant.
Any Extension Term of this Agreement shall be based on the same budgeted amounts.
The total amount of compensation paid to Consultant for the Term of this Agreement and for any Extension Term shall not exceed $1,000,000.00.
DocuSign Envelope ID: A567D687-AB48-4307-8272-69BAB9CE53AC