City Council
Report
City Council Meeting: September 24, 2024
Agenda Item: 5.C
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To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Engineering and Street Services
Subject: Approve Construction Contract for Santa Monica Airport Paving Improvements Project
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of Categorical Exemption pursuant to Section 15301 of the California Environmental Quality Act (CEQA) Guidelines;
2. Award Bid #SP2716 to Sully Miller Contracting Co., for the construction of the Airport Paving Improvements Project for the Public Works Department;
3. Authorize the City Manager to negotiate and execute a contract with Sully Miller Contracting Co., in an amount not to exceed $ 2,106,066 (including a 10% contingency); and
4. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.
Summary
The Santa Monica Airport Paving Improvements Project (Project) consists of pavement surface maintenance repairs aimed at bolstering safety, efficiency, and compliance with current Federal Aviation Administration (FAA) guidelines and regulations.
Enhancements include: asphalt paving, slurry seal coatings, and installation of new pavement markings in various areas including the south Transient Parking Apron adjacent to Taxiway B, the three southwesterly airplane tie-down lots, the turn around area at the end of the Perimeter Road, the area between the southeast hangers, the area surrounding the northwest hangers, the area between the northeast hangers, and the area between the 3100 Airport Avenue buildings. An overview of project work locations is shown in Figure 1. These improvements align with the City of Santa 2 of 5
Monica’s commitment to maintaining airport safety standards for all airport users. Staff recommends Sully Miller Contracting Co. to provide construction services in an amount not to exceed $2,106,066 (including a 10% contingency).
Discussion
The goal of this project is to rehabilitate the Santa Monica Airport’s selected pavement areas to be consistent with current FAA guidelines and planned airport operations. A visual condition survey and a site investigation were performed in December 2023.
Numerous areas were identified, inspected, and a variety of recommendations were developed into a construction project by engineering and airport staff in the Public Works Department.
Construction improvements consist of pavement rehabilitation of the Taxiway B/B1 Intersection (Work Area 1 – shaded blue in Figure 1) per FAA recommendation and request, as shown in Figure 1. This critical improvement must be completed in an expedited manner and drives the timeline for this project.
Figure 1 – Location for Proposed Improvements
The southwest section of Taxiway B and infield, shown in Figure 1, are showing 3 of 5
weathering and cracking. The recommended rehabilitation measure is to remove the top 4 inches of asphalt, recompact the subsurface material, and replace the asphalt at the existing finished grade.
Other areas of distress that would be repaired by this project include the south Transient Parking Apron adjacent to Taxiway B, the three southwesterly airplane tiedown lots, the turn around area at the end of the Perimeter Road, the area between the northeast hangers, the area surrounding the southeast hangers, the area between the northwest hangers, and the area between the 3100 Airport Avenue buildings (all shown in Figure 1). Recommended improvements include slurry sealing, joint filler replacement, pavement crack sealing, and pavement marking removal and replacement.
Airport Closures, Impacts to Airport Operations and Residents The construction is anticipated to take 6-8 months and would require phased construction to avoid full closure of specific areas of the airport. The contractor would coordinate with Santa Monica Municipal Airport staff to minimize impacts to airport operations and adjacent residents.
Notifications to Airport Tenants, Pilots and Fixed Base Operators Staff would convene a meeting at least 30 days prior to the start of construction with airport tenants, pilots, and fixed base operators impacted by the project. Notices to Airmen (NOTAMs) providing detailed information on the planned work and airport closures would be filed with the appropriate regulatory authorities and circulated to Air Traffic Control Tower staff, tenants, and pilots.
Airport Commission
Airport Administration staff have been providing periodic updates regarding this planned construction at the regularly scheduled Airport Commission meetings. These updates would continue until the project is complete.
Contractor Selection
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Bidder Recommendation
Best Bidder Sully Miller Contracting Co.
Evaluation
Criteria
Price; the ability, capacity, and skill of the bidder to perform the services; the capacity of the bidder to perform the contract within the time specified; the sufficiency of the bidder’s financial resources; the reputation and experience of the bidder.
Municipal Code SMMC 2.24.180
Submittals Received
Sully Miller Contracting Co. $ 1,914,606.25
CR Contracting LLC $ 2,141,990.00
PALP Inc. dba Excel Paving Company $ 2,458,593.50
Bid Data
Date Posted Posted On Advertise In
(City Charter & SMMC)
Vendors
Downloaded
Date Publicly
Opened
07/10/2024 City's Online
Bidding Site
Santa Monica Daily
Press
55 08/07/2024
Best Bidder Justification
Staff recommends Sully Miller Contracting Co., the lowest bidder, as the best bidder when evaluating bid price, previous similar project experience, and completion of past projects for the City of Santa Monica including work for the Airport in addition to the City of Santa Clarita, the State of California Department of Transportation (Caltrans), the City of Garden Grove.
Public Outreach
City Staff would conduct public outreach during the construction of this project. The outreach process would consist of public notifications on the scope of the project, potential impacts, schedule, and periodic project updates.
Environmental Review
The project is categorically exempt from CEQA pursuant to Section 15301 of the CEQA Guidelines. Section 15301 (Class 1 - Existing Facilities) consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. The project consists of pavement surface maintenance repairs aimed at bolstering safety, efficiency, and 5 of 5
compliance with current Federal Aviation Administration (FAA) guidelines and regulations and would not expand or materially change existing City infrastructure.
Furthermore, none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2, apply to this exemption. Therefore, the project is exempt pursuant to Section 15301 of the CEQA Guidelines.
Financial Impacts and Budget Actions
Staff seeks authority to approve available funding from the Airport Fund to award a contract with Sully Miller Contracting Co. to provide construction services for the Project.
Contract Request
Funding Source FY 2024-25
Requested Amount CIP Account # Total Contract Amount
Airport Fund $2,106,066 C5704710.689000 - Airfield
Pavement Maintenance
$2,106,066
Prepared By: Alisha Flores, Civil Engineer
Approved Forwarded to Council
Attachments:
A. Levine_Act_Disclosure
B. Oaks_Initiative_Disclosure_Form