Agenda packet — Santa Monica City Council, November 11, 2024 (part 5 of 5)

2. “Expansion Proposed for Clover Field,” Los Angeles Times, December 1, 1938. “First in Aviation Almost,” Los Angeles Times, December 31, 1927.

Gibson, Karen Bush. Women Aviators: 26 Stories of Pioneer Flights, Daring Missions, and Record-Setting Journeys, Chicago: Chicago Review Press, 2013. “Girls Will Bid for Air Crowns,” Los Angeles Times, February 10, 1929.

Goldstein, Donald M. and Katherine V. Dillion. Amelia: The Centennial Biography of an Aviation Pioneer. Washington, D.C.: Brassey’s, Inc., 1997.
“Grant Sought for Airport,” Los Angeles Times, September 14, 1989.

Hatfield, D.D. Los Angeles Aeronautics, 1920-1929. Los Angeles: Hatfield History of Aeronautics, Northrop Institute of Technology, 1973.

Hatfield, D.D. Aeroplane (or Flying Machine) Scrap Book, 1911-1941, number 3. Los Angeles:

Hatfield History of Aeronautics, Northrop Institute of Technology, 1975.

Henry, Bill. “By the Way: The Beginnings of Clover Field,” Los Angeles Times, March 13, 1959. “Historical Status of Airport Asked,” Los Angeles Times, December 7, 1958. “History Recalled: The First Airplanes Around the World Took Off From Clover Field in 1924,” Los Angeles Times, February 5, 1961.

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Packet Pg. 737 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

SANTA MONICA AIRPORT COMPASS ROSE
City Landmark Assessment Report
page 23
Hoffman, Jill Rutan. First Flights: Stories to Inspire From Those Who Fly. Bloomington, Indiana:
iUniverse, 2009.

Hollander, Lu, Gene Nora Jessen, and Verna West. The Ninety-Nines: Yesterday - Today - Tomorrow. Paducah, Kentucky: Turner Publishing Co., 1996. “Huge Plant Expansion,” Los Angeles Times, January 12, 1936.

Ingersoll, Luther A. Ingersoll’s Century History: Santa Monica Bay Cities, 1542 to 1908. Los Angeles: Luther A. Ingersoll, 1908.
“International Headquarters.” Ninety-Nines International Organization of Women Pilots. https://www.ninety-nines.org/headquarters.htm.

Jessen, Gene Nora. Powder Puff Derby of 1929. Naperville, Illinois: Sourcebooks, Inc.: 2002.

Jessen, Gene Nora. Sky Girls: The True Story of the First Women’s Cross-Country Air Race.

Naperville, Illinois: Sourcebooks, Inc.: 2018.

Jones, Jeffrey Frank. U.S. Navy Air Traffic Controller NAVEDTRA 14342, U.S. Navy, no date. “Last Plan Rolls Out From Douglas,” Santa Monica Evening Outlook, November 20, 1962.

Los Angeles Chapter, The Ninety-Nines International Organization of Women Pilots, https://la99s.org/compass-rose/.
“Los Angeles County Airports as Designated by Planning Commission,” Los Angeles Times, August 4, 1928.

Los Angeles County Tax Assessor. Property Specific Information Records.

Los Angeles Public Library, Online historical and image archives.

Marquez, Ernest. Santa Monica Beach: A Collector’s Pictorial History. Los Angeles: Angel City Press, 2004.

McWilliams, Carey. Southern California: An Island on the Land. Salt Lake City, Utah: Peregrine Smith Books, 1946, Revised 1988.

Merl, Rod, Marsha Jones Moutrie, and Bob Trimborn. “A Partial History of the Santa Monica Airport,” September 26, 2011.

Milbrooke, Anne. National Register Bulletin. “Guidelines for Evaluating and Documenting Historic Aviation Properties.” Washington, DC: National Park Service, Interagency Resources Division, 1998.

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Packet Pg. 738 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

SANTA MONICA AIRPORT COMPASS ROSE
City Landmark Assessment Report
page 24
Mola, Roger A. “Show Me the Way to Go Home,” Air & Space Magazine, September 2006.

Moolman, Valerie. Women Aloft: First Women Pilots-Early Female Pioneers of Aviation. New York: Time-Life Books, 1981.

Ninety-Nines History Book Committee. The Ninety-Nines: Yesterday-Today-Tomorrow. Paducah, Kentucky: Turner Publications, 1996.

Nobles-Harris, Ellen. “Marking the Way,” 99News Magazine, March/April 2002.

Noyes, Blanche. “Airport Marking in the States,” Journal of Air Law and Commerce, vol. 9, issue 1, Article 14, 1938.

O’Brien, Keith. Fly Girls: How Five Daring Women Defied All Odds and Made Aviation History, New York: Houghton Mifflin Harcourt, 2018.
“Plane Firm to Expand,” Los Angeles Times, December 23, 1934. “Planning Aerial Terminal: Work Nears at Airport,” Los Angeles Times, April 12, 1935.

Polk & Company. Polk’s Santa Monica City Directory. Los Angeles County (various years).

Priddy, Bob. “Air Markers: Important Part of Aviation History,” The Missourinet Blog, December 18, 2012, https://blog.missourinet.com/2012/12/18/are-there-any-of-these-left/.

ProQuest Historical Newspapers: Los Angeles Times (1881-1988).

Sanborn Fire Insurance Maps, City of Santa Monica.
“Santa Monica Airport Ranked as Best of its Kind in U.S.,” Los Angeles Times, May 25, 1958. “Santa Monica Airport Rich in Aviation History,” Los Angeles Times, July 9, 1978. “Santa Monica Course Opens,” Los Angeles Times, May 27, 1928.

Santa Monica Municipal Employees Association. “Account of the History of Clover Field,” Municipal Employees News, Santa Monica, May 1963.
“Santa Monica Nerve Center of Aviation Defense,” Los Angeles Times, March 17, 1941.

Santa Monica Public Library, Santa Monica Index, online historical archives and photographs. “Santa Monica Submits Airport Expansion Plans,” Los Angeles Times, July 14, 1944.

12.A.d
Packet Pg. 739 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

SANTA MONICA AIRPORT COMPASS ROSE
City Landmark Assessment Report
page 25
“Standardized Procedures for Performing Aircraft Magnetic Compass Calibration,” Advisory Circular #43-215, U.S. Department of Transportation-Federal Aviation Administration, 08/7/2017.

Storrs, Les. Santa Monica, Portrait of a City, 1875-1975. Santa Monica: Santa Monica Bank, 1874.
“The Capital of the Air: The Story of Southern California’s Part in Aviation,” Los Angeles Times, January 2, 1930.
“The Beginnings of Clover Field,” Los Angeles Times, March 13, 1959, B1. “The New Air Capital,” Los Angeles Times, January 2, 1929. “The Ninety-Nines: Air Marking The Way,” The 99News/International Women Pilots, January/February 1995.
“The Ninety-Nines from 1929-1959, Commemorating the 30th Anniversary of The Ninety-Nines, Inc.” Ninety-Nines International Organization of Women Pilots, https://ninetynines.org/thirty-years.htm.

United States Department of the Interior. National Register Bulletin 15. “How to Apply the National Register Criteria for Evaluation.” Washington, DC: National Park Service, Interagency Resources Division, 1997.

United States Department of the Interior. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington, DC: National Park Service, Interagency Resources Division, 1997.

United States Department of the Interior. Preservation Brief 17. “Architectural Character – Identifying the Visual Aspects of Historic Buildings as an Aid to Preserving Their Character.” Washington, D.C.: National Park Service, Interagency Resources Division, 1982 rev.

Veca, Donna, Skip Mazzio, and Carol L. Osborne. Just Plane Crazy: Biography of Bobbi Trout.

Santa Clara: Osborne Publisher, 1987.

Von Thaden, Terry. “Amelia Earhart Fellow Presentation,” https://web.archive.org /web/20060813221706/http://www.zontafrederick.org/Terry_Von_Thaden_speech_ July_2004.pdf.

Walker, Mike. Powder Puff Derby: Petticoat Pilots and Flying Flappers. Chichester, United Kingdome: John Wiley & Sons, 2003.

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Packet Pg. 740 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

SANTA MONICA AIRPORT COMPASS ROSE
City Landmark Assessment Report
page 26
Walters, Claire L. and Betty McMillen Loufek. This Flying Life, AirWoman Press, 1999.

Warren, Charles S. ed. History of the Santa Monica Bay Region. Santa Monica: Cawston, 1934.

Warren, Charles S. ed. Santa Monica Blue Book. Santa Monica: Cawston, 1941.

Warren, Charles S. ed. Santa Monica Community Book. Santa Monica: Cawston, 1944. “Way Cleared for Improvement of Clover Field,” Los Angeles Times, December 31, 1944.

Webb Aintablian, Xanthe. “An Overview and History of the Compass,” ThoughtCo.com, April 10, 2019, https://www.thoughtco.com/the-compass-instrument-1435002?print.

Western Aerospace, vol. 30. Los Angeles: Western Aviation Magazine, 1950.

White, Col. Carl F. ed. Santa Monica Community Book (Fifth Edition). Santa Monica: Cawston, 1953.

Winters, Kathleen C. Amelia Earhart: The Turbulent Life of an American Icon. New York:

Palgrave Macmillan, 2010.
“Women’s Air Race Starts with Throng Watching,” Santa Monica Evening Outlook, August 19, 1929.
“Women Derby Entrants and Cups They Hope to Win,” Los Angeles Times, August 15, 1929. “Women Flyers Begin Line-Up,” Los Angeles Times, August 11, 1929. “Women Fliers, Famous Throughout World: Gather at Airport for Final Plans for Contest; at Ballroom Tonight,” Santa Monica Evening Outlook, August 17, 1929. “Women Pilots Will Hold Airport Dance,” Santa Monica Evening Outlook, January 29, 1932.

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Packet Pg. 741 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose) SANTA
MONICA AIRPORT COMPASS ROSE
City Landmark Assessment Report
page 27

APPENDIX
Regional Location Map
County Assessor Index Map
Aerial Site Map
Aerial Site View
Photographs and Ephemeral Material
Airfield Photographs

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Packet Pg. 742 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

SANTA MONICA AIRPORT COMPASS ROSE
City Landmark Assessment Report
page 28

THIS PAGE INTENTIONALLY BLANK

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Packet Pg. 743 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

2.3 © Latitude Geographics Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION WGS_1984_Web_Mercator_Auxiliary_Sphere Miles 2.3 Legend Notes Santa Monica Airport - Compass Rose Santa Monica, CA 7KLVPDSLVDXVHUJHQHUDWHGVWDWLFRXWSXWIURPDQ,QWHUQHWPDSSLQJVLWHDQGLVIRU UHIHUHQFHRQO\'DWDOD\HUVWKDWDSSHDURQWKLVPDSPD\RUPD\QRWEHDFFXUDWH FXUUHQWRURWKHUZLVHUHOLDEOH 1.14 0 1: 72,224 5HJLRQDO/RFDWLRQ0DS

12.A.d
Packet Pg. 744 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

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Packet Pg. 745 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

PHOTOGRAPHS & EPHEMERAL MATERIAL
Aerial site map location, Santa Monica Airport
Aerial site view of Santa Monica Airport with Compass Rose location marked (left)

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Packet Pg. 746 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

PHOTOGRAPHS & EPHEMERAL MATERIAL
Aerial view of Compass Rose adjacent taxiway area and Runway 3 to the south Aerial view of Compass Rose, detail

12.A.d
Packet Pg. 747 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

PHOTOGRAPHS & EPHEMERAL MATERIAL
Santa Monica Compass Rose adjacent Donald Douglas Loop North (looking northeast) Santa Monica Compass Rose adjacent Runway 3 (looking southeast)

12.A.d
Packet Pg. 748 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

PHOTOGRAPHS & EPHEMERAL MATERIAL
Santa Monica Compass Rose (looking southwest)
Santa Monica Compass Rose (looking northwest)

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Packet Pg. 749 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

PHOTOGRAPHS & EPHEMERAL MATERIAL
Santa Monica Compass Rose, detail of The Ninety-Nines (99s) logo Santa Monica Compass Rose, repaint signature and date local 99s chapter (LA99)

12.A.d
Packet Pg. 750 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

PHOTOGRAPHS & EPHEMERAL MATERIAL
Santa Monica Compass Rose, points detail
Santa Monica Compass Rose, condition detail

12.A.d
Packet Pg. 751 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

PHOTOGRAPHS & EPHEMERAL MATERIAL
Initial painting of Santa Monica Airport Compass Rose, June 1985 by local 99s chapter volunteers (LA 99s) Volunteers in front of almost completed Santa Monica Airport Compass Rose, June 1985, looking southeast

12.A.d
Packet Pg. 752 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

PHOTOGRAPHS & EPHEMERAL MATERIAL
Ephemeral material – Clover Field, 1924
Ephemeral material – Douglas Aircraft Company promotion, 1926

12.A.d
Packet Pg. 753 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

PHOTOGRAPHS & EPHEMERAL MATERIAL
Clover Field airfield information, 1924

12.A.d
Packet Pg. 754 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

PHOTOGRAPHS & EPHEMERAL MATERIAL
“Powder Puff” National Women’s Air Derby aviation route map, 1929

12.A.d
Packet Pg. 755 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

PHOTOGRAPHS & EPHEMERAL MATERIAL
Cover illustration of Gene Nora Jessen’s book on the “Powder Puff” air race of 1929

12.A.d
Packet Pg. 756 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

PHOTOGRAPHS & EPHEMERAL MATERIAL
Local newspaper coverage on the air race and female pilot participants Additional news coverage on the air race and female pilot participants

12.A.d
Packet Pg. 757 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

PHOTOGRAPHS & EPHEMERAL MATERIAL
Front page of the Santa Monica Evening Outlook regarding the air race

12.A.d
Packet Pg. 758 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

PHOTOGRAPHS & EPHEMERAL MATERIAL
Race day, August 18, 1929 at Clover Field (Santa Monica Airport), looking southeast Planes lined up ready for take-off at one minute intervals, August 18, 1929, looking southeast

12.A.d
Packet Pg. 759 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

PHOTOGRAPHS & EPHEMERAL MATERIAL
Large crowds at north side of airfield watch as planes depart at one minute intervals Pilots, mechanics, and airfield officials at starting line prior to take-off, August 18, 1929, looking south

12.A.d
Packet Pg. 760 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

PHOTOGRAPHS & EPHEMERAL MATERIAL
“Powder Puff” Derby publicity shot , Clover Field - Amelia Earhart center right; Pancho Barnes, far right; Bobbi Trout, second to the left; Louise Thaden (winner), far left
National Women’s First Transcontinental Air Race 1929 (Powder Puff Derby) Results

12.A.d
Packet Pg. 761 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

PHOTOGRAPHS & EPHEMERAL MATERIAL
The Ninety-Nines ephemeral material
First meeting of The Ninety-Nines, November 2, 1929

12.A.d
Packet Pg. 762 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

PHOTOGRAPHS & EPHEMERAL MATERIAL
The Ninety-Nines font style
Typical Ninety-Nines signature compass rose design

12.A.d
Packet Pg. 763 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

PHOTOGRAPHS & EPHEMERAL MATERIAL
The Ninety-Nines ephemeral material, including first use of compass rose design on newsletter head in 1940

12.A.d
Packet Pg. 764 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

PHOTOGRAPHS & EPHEMERAL MATERIAL
Santa Monica Airport – Compass Rose view, 1947
Santa Monica Airport – Compass Rose view, 1953

12.A.d
Packet Pg. 765 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

PHOTOGRAPHS & EPHEMERAL MATERIAL
Santa Monica Airport – Compass Rose view (bottom right), 1967 Santa Monica Airport – Compass Rose view, 1971

12.A.d
Packet Pg. 766 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

PHOTOGRAPHS & EPHEMERAL MATERIAL
Santa Monica Airport – Compass Rose view, 1980
Santa Monica Airport – Compass Rose view, 1983

12.A.d
Packet Pg. 767 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

PHOTOGRAPHS & EPHEMERAL MATERIAL
Santa Monica Airport – Compass Rose view (99s Compass Rose), 1989 Santa Monica Airport – Compass Rose view (99s Compass Rose), 2018

12.A.d
Packet Pg. 768 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose) Santa Monica Airport (Clover Field), Santa Monica, CA
1924, looking northeast, looking northeast 1927 (top = north) 1929, looking northwest 1934, looking northeast
1935 (top = north) 1937, looking southwest

12.A.d
Packet Pg. 769 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose) Santa Monica Airport (Clover Field), Santa Monica, CA
1940 (top = north) 1947 (top = north)
1956 1969
1989 2018

12.A.d
Packet Pg. 770 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose)

OSTASHAY & ASSOCIATES CONSULTING
PO BOX 542 LONG BEACH, CA 90801 562.500.9451

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Packet Pg. 771 Attachment: Compass Rose Landmark Assesment Report September 2019 Final (6747 : Landmark Appeal - Airport Compass Rose) 1 FINDINGS AND DETERMINATION

OF THE CITY COUNCIL

OF THE CITY OF SANTA MONICA IN THE MATTER OF

THE DESIGNATION OF A LANDMARK
DESIGNATION OF A COMPASS ROSE 19ENT-0213
LOCATED AT 3223 DONALD DOUGLAS LOOP

AS A CITY LANDMARK
SECTION I. On May 30, 2019, Chattel Inc. and The 99s of the Los Angeles Area, Inc. filed an application to designate the Compass Rose painting located at the 3223 Donald Douglas Loop (Santa Monica Municipal Airport) as a City Landmark. The City Council, having held a duly-noticed public hearing on November 11, 2011 hereby designates the subject Compass Rose located at 3223 Donald Douglas Loop as a City Landmark including a three-foot perimeter around the Compass Rose defined as a Landmark Parcel based on the following findings:
(1) It exemplifies, symbolizes, or manifests elements of the cultural, social, economic, political or architectural history of the City.

The first National Women’s Air Derby of 1929, which started at the Santa Monica Airport (Clover Field), became the turning point for women in aviation. This first major transcontinental sanctioned air race for women proved that women pilots were as competent and determined as male pilots, and attracted women pilots locally, nationally, and abroad. By 1929, there were approximately 60 women pilots in the United States, potentially up to 117 worldwide, and 20 women pilots participated in the event. The event led to the formation of the Ninety-Nines in November 1929, a social and professional organization with goals to encourage and support women in aviation and to enhance opportunities for women seeking careers in such a male-dominated field. By the early 1930s, the Ninety-Nines were divided into regional sections with each section sponsoring some activities furthering women flying and aviation in general. The organization officially incorporated in 1950 and was later renamed The Ninety-Nines International Organization of Women Pilots in efforts to include members from around the world.

The Ninety-Nine’s distinctive Compass Rose logo was designed in 1939 by Wilma Fritschey, a member of the Ninety-Nines Los Angeles Chapter. In November 1974, the Los Angeles chapter’s air marking committee obtained approval to re-mark the compass at the Santa Monica Airport and the Compass Rose by the Ninety-Nines was first painted in 1985 at its current location. The painting/installation of the Compass Rose was one of several airport improvement projects completed between 1985 and 1989, and was last repainted by the LA 99s in 2010. Today, the Compass Rose is a symbolic feature and is not in a historic location at the airport.

The subject Santa Monica Airport Compass Rose symbolizes the important aviation

12.A.e
Packet Pg. 772 Attachment: City Council STOA 19ENT-0213 (3223 Donald Douglas Loop) Compass Rose [Revision 2] (6747 : Landmark Appeal - Airport 2 history of women in Santa Monica. It is also emblematic of the early air marking program with which the Ninety-Nines were and are still closely associated. The Compass Rose symbolizes the important contributions of women in aviation, important to the City’s cultural history. Therefore, the Santa Monica Compass Rose satisfies this criterion.

SECTION II. The Compass Rose is described as a circular-shaped, twelve-point Compass Rose with a diameter of approximately 50 feet and a circumference of approximately 160 feet. Additionally, a three-foot perimeter around the Compass Rose is hereby defined as a Landmark Parcel in order to preserve, maintain, protect and safeguard the Compass Rose, as shown in the attached diagram.

SECTION III. The following features shall constitute the historic character-defining features associated with the subject Compass Rose:
▪ Location near or adjacent to the airfield, runway, taxiway, or other associated feature;
▪ Large size and distinct shape as a 12-point Compass Rose; ▪ Material (FAA approved reflective paint) and color pattern and hue (blue and white);
▪ Block font type of the “99” logo and its arrangement as two interlocking number “9”s of varying size and shape.

SECTION lV. I hereby certify that the above Findings and Determination accurately reflect the final determination of the City Council of the City of Santa Monica on November 11, 2024 as determined by the following vote:

AYES:

NOES:

ABSENT:

Each and all of the findings and determinations are based on the competent and

12.A.e
Packet Pg. 773 Attachment: City Council STOA 19ENT-0213 (3223 Donald Douglas Loop) Compass Rose [Revision 2] (6747 : Landmark Appeal - Airport 3 substantial evidence, both oral and written, contained in the entire record of the proceedings relating to this designation. All summaries of information contained herein or in the findings are based on the substantial evidence in the record. The absence of any particular fact from any such summary is not an indication that a particular finding is not based in part on that fact.

Respectfully Submitted
November 11, 2024
Phil Brock, Mayor
Attest:

Nikima Newsome
City Clerk

12.A.e
Packet Pg. 774 Attachment: City Council STOA 19ENT-0213 (3223 Donald Douglas Loop) Compass Rose [Revision 2] (6747 : Landmark Appeal - Airport

12.A.f
Packet Pg. 775
Attachment: STOA 19ENT-0213 (3223 Donald Douglas Loop) Compass Rose (6747 : Landmark Appeal - Airport Compass Rose)

12.A.f
Packet Pg. 776
Attachment: STOA 19ENT-0213 (3223 Donald Douglas Loop) Compass Rose (6747 : Landmark Appeal - Airport Compass Rose)

12.A.f
Packet Pg. 777
Attachment: STOA 19ENT-0213 (3223 Donald Douglas Loop) Compass Rose (6747 : Landmark Appeal - Airport Compass Rose)

12.A.f
Packet Pg. 778
Attachment: STOA 19ENT-0213 (3223 Donald Douglas Loop) Compass Rose (6747 : Landmark Appeal - Airport Compass Rose) Item 11 A
Public Correspondence
Received through 9/3/19

12.A.g
Packet Pg. 779 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) August 24,2019
Dear Commissioners:

We the undersigned members of the Northwest 99s are writing on behalf of the Northwest Section of the 99s to support The 99s of the Los Angeles Area in their nomination to designate the Compass Rose as a Santa Monica Landmark.

The Compass Rose is emblematic of over 90 years of the history of women in aviation, with roots grounded in Santa Monica. The Compass Rose, the trademark logo of the Ninety-Nines, was designed by Los Angeles Chapter member Wilma Fritschey in 1939 and continues to symbolize the history and traditions of the organization today.

The Compass Rose is beautiful and functional. As women pilots, seeing a compass rose provides a link the women who flew before us and gives a sense of pride in our endeavors.

Since there is no other site of its kind in Santa Monica, we have a once in a lifetime opportunity to save a cultural and historic landmark identified with historic personages and that embodies the use of a unique design in a unique location.

We are honored to join the LA99s in supporting the designation of the Compass Rose as a Santa Monica Landmark.

Sincerely,

12.A.g
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Packet Pg. 782 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) September 2, 2019
VIA MAIL:

Santa Monica Landmarks Commission
1685 Main Street, Room 212
Santa Monica, CA 90401
or

VIA EMAIL
Ruth Shari: [email protected]
Ken Breisch: [email protected]
Amy Green: [email protected]
Roger Genser: [email protected]
Barry Rosenbaum: [email protected]
Dolores Sloan: [email protected]
Richard Brand: [email protected]
cc: Steve Mizokami: [email protected]
cc: Eve Lopez: [email protected]
Re: Support for Compass Rose at Santa Monica Airport
Dear Commissioners:

I strongly support The 99s of the Los Angeles Area, Inc.’s nomination to designate the Compass Rose as a Santa Monica Landmark.

The aviation industry played a significant role in the growth and development of Santa Monica in the early 20th century. Early aviators were drawn to the Santa Monica Airport after the Douglas Aircraft Company moved there in 1929. Among the legendary aviators frequenting the Airport were famed pilots Amelia Earhart, Pancho Barnes, Bobbi Trout, Blanche Noyes, and Phoebe Omlie. These pioneering women (with the possible exception of Amelia) are some of the most underrecognized pilots in history. They, along with fifteen other female pilots, flew in the First Women’s National Air Derby which began at the Santa Monica Airport in the summer of 1929. This event had an indisputable impact on the future of women in aviation.

The women of the derby also formed the Ninety Nines International Association of Women Pilots immediately following the race. It continues today as an organization that advocates and encourages female pilots throughout the world. The Compass Rose, the trademark logo of the Ninety-Nines, was designed by Los Angeles Chapter member

12.A.g
Packet Pg. 783 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) Wilma Fritschey in 1939 and symbolizes both the history and traditions of the organization.

The Compass Rose is emblematic of over 90 years of the history of women in aviation, with roots firmly planted in Santa Monica. The Landmark Commission’s role is to protect our cultural, social and political history and promote the use of landmarks and structures for the education and pleasure of the residents, workers, and visitors of Santa Monica, to show the full range of its heritage. The Santa Monica Airport certainly fits these criteria.

I have spent the past twenty years researching and telling the story of the derby and the women who flew it. My award-winning documentary about the subject, Breaking Through The Clouds: The First Women’s National Air Derby, has aired on PBS stations thousands of times, won many film festivals and awards. Actual footage of opening day in Santa Monica is included in the film, showing Amelia Earhart and several other contestants being interviewed before lining up their planes to take off for their nine-day adventure. Will Rogers, Howard Hughes, Roscoe Turner, and many of the top names in aviation attended the start of the race to support the women, along with thousands of spectators. Cars lined up for miles outside of the Santa Monica Airport and people sat on their rooftops to watch the race begin. The event made headlines across the country, inspiring and informing the general public about the importance of aviation as a viable means of transportation as well as shining a light on the Airport itself. The Derby was more than a race, it was a chance to show the world that women could fly and aviation was an important mode of transportation. The twenty women who flew in the derby were pioneers of aviation and the Santa Monica Airport was a significant factor in allowing them to take flight. Commemorating such an historic event with the Compass Rose at the Santa Monica Airport would be a wonderful, and appropriate way, to honor the legacy of these brave women.

Saving such a culturally significant and historic landmark will ensure that their contributions continue to inspire and will not be forgotten. I whole-heartedly join the LA99s and those who support the designation of the Compass Rose as a Santa Monica Landmark.

Heather Taylor
Producer/Director
Breaking Through The Clouds: The First Women’s National Air Derby BreakingThroughTheClouds.com
C) 865-242-7551

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Packet Pg. 784 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) From: [email protected]
To: Steve Mizokami; Stephanie Reich
Subject: Compass Rose on the Landmarks Commission agenda on 9/9/19 Date: Tuesday, September 3, 2019 1:43:16 AM
Dear Landmarks Commission staff:

It has come to my attention that the Landmarks Commission is considering whether to landmark the Compass Rose concrete at the airport at its meeting on September 9, 2019.

I was told that this Compass Rose is a 1988 reproduction of the original. This is confirmed in the recent SMDP article. Therefore, I do not think it should be landmarked. It is not historical.

Moreover, landmarking this relatively new concrete slab may interfere with the future landscaping/architectural designs of what the community hopes will be an amazing park to be built in the future on our public land at the airport after January 1, 2029.

Finally, landmaking Compass Rose makes no sense. The historical importance of the airport is and will continue to be recognized at the Museum of Flying without the inappropriate landmarking of a 1988 reproduction.

I am unable to come to the September 9th meeting, and so I am writing to you so that the staff report/recommendation denies this application.

Thank you.

Cindy Bendat
Santa Monica resident

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Packet Pg. 785 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose)

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Packet Pg. 786 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose)

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Packet Pg. 787 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) From: Planning
To: Steve Mizokami; Stephanie Reich
Subject: FW: 99s Santa Monica Compass Rose
Date: Monday, August 26, 2019 1:38:53 PM
From: Kaitlyn Doherty [mailto:[email protected]] Sent: Monday, August 26, 2019 12:32 PM
To: Planning <[email protected]>
Subject: 99s Santa Monica Compass Rose
I am writing in support of designating the 99s Women in Aviation Compass Rose at the Santa Monica Airport a local landmark. As a new member of the 99s I am drawn to the historical significance of the insignia. It is my plan to eventually have photographs taken at each of the compass rose locations. Given that this compass rose was where the first Women's National Air Derby began and ultimately led to the founding of the 99s organization, now the largest organization of women pilots in the world, I feel that it is a landmark for all of us in the 99s and to not be declared a local landmark as well would be a loss to the city of Santa Monica.

Kaitlyn Doherty
99s Member
South Central Section

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Packet Pg. 788 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) From: Planning
To: Steve Mizokami; Stephanie Reich
Subject: FW: Compass Rose at Santa Monica Airport
Date: Tuesday, August 27, 2019 8:47:09 AM
From: Kate Scott [mailto:[email protected]]
Sent: Monday, August 26, 2019 7:39 PM
To: Ruth Shari <[email protected]>; Kenneth Breisch <[email protected]>; Amy Beth Green <[email protected]>; Roger Genser <[email protected]>; Barry Rosenbaum <[email protected]>; Dolores Sloan <[email protected]>; Richard Brand <[email protected]>
Cc: Planning <[email protected]>
Subject: Compass Rose at Santa Monica Airport
Commissioners:

I whole-heartedly support The 99s of the Los Angeles Area, Inc.’s nomination to designate the Compass Rose as a Santa Monica Landmark.

The aviation industry played a significant role in the growth and development of Santa Monica in the early 20th century. Early aviators were drawn to the Santa Monica Airport after the Douglas Aircraft Company moved to the Santa Monica Airport in 1929. Among those legendary aviators were women flyers including Amelia Earhart, Pancho Barnes, Bobbi Trout, Blanche Noyes and Phoebe Omlie. These brave women are some of the most underrecognized aviators in history. The Santa Monica Airport is where the first Women’s Air Derby started in 1929, an event which had an indisputable impact on the future of women in aviation.

The Compass Rose is emblematic of over 90 years of the history of women in aviation, with roots grounded in Santa Monica. The Landmark Commission’s role is to protect our cultural, social and political history and promote the use of landmarks and structures for the education and pleasure of the residents, workers and visitors of Santa Monica, in such a way as to show the full range of its heritage.

It does not get more historic or historically important than preserving where Amelia Earhart’s greatest contribution to aviation was born – the formation of the Ninety Nines International Association of Women Pilots - an organization that continues to support and encourage women pilots throughout the world 90 years following the Air Derby. The Compass Rose, the trademark logo of the Ninety-Nines, was designed by Los Angeles Chapter member Wilma Fritschey in 1939 and continues to symbolize the history and traditions of the organization today.

As the Chairman of the Los Angeles Chapter, it represents the founding women of both the 99s and aviation here on the Westside. And, I could not be more proud that it all started here, in Santa Monica! I live and work here in Santa Monica, and am really proud of the history and how it is honored in old photographs around town, and through historic landmarks.

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Packet Pg. 789 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) Since there is no other site of its kind in Santa Monica, we have a once in a lifetime opportunity to save a cultural and historic Landmark identified with historic personages and embodies the use of a unique design in a unique location.

I am therefore honored to join the LA99s and groups and individuals who support the designation of the Compass Rose as a Santa Monica Landmark.

Kate Scott
www.KateMScott.com
310.595.0901

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Packet Pg. 790 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) From: Planning
To: Steve Mizokami; Stephanie Reich
Subject: FW: Landmark Status for Compass Rose at Santa Monica Airport Date: Thursday, August 29, 2019 10:53:03 AM
From: [email protected] [mailto:[email protected]] Sent: Wednesday, August 28, 2019 6:33 PM
Subject: Landmark Status for Compass Rose at Santa Monica Airport Dear Commissioners:

I’m writing to express my support for the nomination to designate the Compass Rose as a Santa Monica Landmark.

Santa Monica should be proud of its rich aviation history. I grew up in Wisconsin and with an interest in aviation, I knew of the city of Santa Monica primarily from books I’d read about female pilots. I moved to Los Angeles in 2007 and one of the first places I visited when I arrived was Santa Monica airport. I wanted to set foot on the same ground my heroes had walked all those years ago. Seeing that Compass Rose gave me goosebumps. It still does.

Last month I flew in the 90th Anniversary of the Women’s National Air Derby recreation flight from Santa Monica to San Bernardino. As a female pilot, that will be a day I remember and cherish for the rest of my life. The first leg of the Derby in 1929 was from Santa Monica to San Bernardino and doing it myself 90 years later, competing with other female pilots and getting to share in that camaraderie was a dream come true.

The sense of community within aviation is something I can’t describe. It’s a small percentage of people who can say they fly, but an even smaller percentage of women. We have certain things that unite us and remind us of our shared history and the hurdles we’ve faced both personally, and as a gender. The Compass Rose is one of them and I can’t imagine losing it.

It’s a beacon of hope to young girls who look up to women like Amelia Earhart, Bobbi Trout, Pancho Barnes, Blanche Noyes and Phoebe Omlie who all took off from this very site. If they could do it, so can any girl with a dream!
The Compass Rose represents 90 years of the history of women in aviation, with roots grounded in Santa Monica. The Landmark Commission’s role is to protect our cultural, social and political history and promote the use of landmarks and structures for the education and pleasure of the residents, workers and visitors of Santa Monica, in such a way as to show the full range of its heritage.

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Packet Pg. 791 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) It does not get more historic or historically important than preserving where Amelia Earhart’s greatest contribution to aviation was born – the formation of the Ninety Nines International Association of Women Pilots - an organization that continues to support and encourage women pilots throughout the world. The Compass Rose, the trademark logo of the Ninety-Nines, was designed by Los Angeles Chapter member Wilma Fritschey in 1939 and continues to symbolize the history and traditions of the organization today. I have been a member of the Ninety Nines since I first started my flight training. The women in my chapter offered support and guidance and cheered me on. When I received my pilot’s license, I was so proud to share it with my sisters in the 99s. I now strive to support and encourage other young women who join the organization. Sharing stories, photos, and visiting sites such as the Compass Rose serve to inspire others and remind ourselves of where we came from, where we are now and where we can go.

Since there is no other site of its kind in Santa Monica, we have a once in a lifetime opportunity to save a cultural and historic Landmark identified with historic personages and which embodies the use of a unique design in a unique location.

I am therefore honored to join the LA99s in supporting the designation of the Compass Rose as a Santa Monica Landmark.

Sincerely,
Jenna Lohneis

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Packet Pg. 792 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) From: Planning
To: Steve Mizokami; Stephanie Reich
Subject: FW: Landmark the Compass Rose
Date: Tuesday, September 3, 2019 9:34:04 AM
Attachments: Screen Shot 2019-09-02 at 9.52.54 AM.png
From: connie schurr [mailto:[email protected]]
Sent: Monday, September 2, 2019 11:22 AM
To: Planning <[email protected]>
Subject: Landmark the Compass Rose
Dear Steve Mizokami:

On May 30, 2019, the LA99s filed an application to designate the Compass Rose at Santa Monica Airport as a historical landmark. This is the first time a Compass Rose has been nominated as a landmark anywhere in the Country.

Is is important to preserve the historical importance of the role women played in the aviation history of Santa Monica and southern California. The Compass Rose is an emblem of that history beginning with the first National Women's Air Derby in 1929 that started at Santa Monica Airport and was nick named the "Powder Puff Derby" by Will Rogers who along with Wiley Post presided over the start of the race.

Your support for this designation of the Compass Rose as a Santa Monica Landmark at the September 9th Santa Monica Council Meeting is greatly appreciated.

The aviation industry played a significant role in the growth and development of Santa Monica in the early 20th century. Early aviators were drawn to the Santa Monica Airport after the Douglas Aircraft Company moved to the Santa Monica Airport in 1929. Among those legendary aviators were women flyers including Amelia Earhart, Pancho Barnes, Bobbi Trout, Blanche Noyes and Phoebe Omlie. These brave women are some of the most underrecognized aviators in history. The Santa Monica Airport is where the first Women’s Air Derby started in 1929, an event which had an indisputable impact on the future of women in aviation.

Since there is no other site of its kind in Santa Monica, we have a once in a lifetime opportunity to save a cultural and historic Landmark identified with historic personages and embodies the use of a unique design in a unique location.

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Packet Pg. 793 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) Please join the LA99s and groups and individuals who support the designation of the Compass Rose as a Santa Monica Landmark.

Connie Schurr
PO 2682
Malibu, CA 90265
Copy and paste the link below to access a copy of the landmark application. https://www.dropbox.com/s/d4iedc4rko4rql4/Compass%20Rose%20Nomination%2005.30.19.pdf? dl=0

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Packet Pg. 794 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) From: Planning
To: Steve Mizokami; Stephanie Reich
Subject: FW: Letter of support for Santa Monica Compass Rose Date: Thursday, August 29, 2019 11:17:55 AM
-----Original Message-----
From: [email protected] [mailto:[email protected]] Sent: Thursday, August 29, 2019 11:15 AM
To: Ruth Shari <[email protected]>; kenneth.breisch@smgov; Amy Beth Green <[email protected]>; Roger Genser <[email protected]> Cc: Barry Rosenbaum <[email protected]>; Dolores Sloan <[email protected]>; Richard Brand <[email protected]>; Planning <[email protected]> Subject: Letter of support for Santa Monica Compass Rose August 29, 2019
Re: Support for Compass Rose at Santa Monica Airport
Dear Commissioners:

I support The 99s of the Los Angeles Area, Inc.’s nomination to designate the Compass Rose as a Santa Monica Landmark.

The aviation industry played a significant role in the growth and development of Santa Monica in the early 20th century. Early aviators were drawn to the Santa Monica Airport after the Douglas Aircraft Company moved to the Santa Monica Airport in 1929. Among those legendary aviators were women flyers including Amelia Earhart, Pancho Barnes, Bobbi Trout, Blanche Noyes and Phoebe Omlie. These brave women are some of the most under recognized aviators in history. The Santa Monica Airport is where the first Women’s Air Derby started in 1929, an event which had an indisputable impact on the future of women in aviation.

As a 99 since 1973, I know that the Airmarking and the Compass Rose was one of Amelia Earhart’s passions. Pilots used it for many years to check that the compass on their planes was accurate, and the one at Santa Monica is always a reminder that the idea for the 99s started at Santa Monica Airport.

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Packet Pg. 795 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) I/we are therefore honored to join the LA99s and groups and individuals who support the designation of the Compass Rose as a Santa Monica Landmark.

Jeanne Fenimore
[email protected]

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Packet Pg. 796 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) From: Planning
To: Steve Mizokami; Stephanie Reich
Subject: FW: Santa Monica Airport compass rose
Date: Monday, August 26, 2019 10:05:18 AM
From: CJ McMullin [mailto:[email protected]]
Sent: Monday, August 26, 2019 8:38 AM
To: Ruth Shari <[email protected]>; Kenneth Breisch <[email protected]>; Amy Beth Green <[email protected]>; Roger Genser <[email protected]>; Barry Rosenbaum <[email protected]>; Dolores Sloan <[email protected]>; Richard Brand <[email protected]>; Planning <[email protected]> Subject: Santa Monica Airport compass rose
August 23, 2019
Santa Monica Landmarks Commission
1685 Main Street, Room 212
Santa Monica, CA 90401
Ruth Shari: [email protected]
Ken Breisch: [email protected]
Amy Green: [email protected]
Roger Genser: [email protected]
Barry Rosenbaum: [email protected]
Dolores Sloan: [email protected]
Richard Brand: [email protected]
cc: Steve Mizokami: [email protected]
sent via US mail and email
Re: Support for historic designation of the Santa Monica Airport compass rose Dear Honorable Commissioners:

I write in support of the 99s of the Los Angeles Area, Inc.’s nomination to designate the compass rose as a Santa Monica Landmark.

As a member of the Orange County 99s, I have personally knelt on the tarmac, assisting my 99s sisters with painting the John Wayne airport compass rose. As proponents, enthusiasts and supporters of aviation, we take pride in the maintenance and preservation of the compass rose marked with the 99s insignia. As part of the organization, I have witnessed firsthand the growth and development of women aviators in public, private and military aviation, in careers ranging from general aviation, to air transport pilots, jet fighter pilots, helicopter pilots and aircraft mechanics, as a result of the support and encouragement received by the 99s (an international organization).

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Packet Pg. 797 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) The aviation industry played a significant role in the growth and development of Santa Monica in the early 20th century. Early aviators were drawn to the Santa Monica Airport after the Douglas Aircraft Company moved to the Santa Monica Airport in 1929. Among those legendary aviators were women flyers including Amelia Earhart, Pancho Barnes, Bobbi Trout, Blanche Noyes and Phoebe Omlie.

These brave women are some of the most under recognized aviators in history. The Santa Monica Airport is where the first Women’s Air Derby started in 1929, an event which had an indisputable impact on the future of women in aviation.

The compass rose is emblematic of over 90 years of the history of women in aviation, with roots grounded in Santa Monica. The Landmark Commission’s role is to protect our cultural, social and political history and promote the use of landmarks and structures for the education and pleasure of the residents, workers and visitors of Santa Monica, in such a way as to show the full range of its heritage.

It does not get more historic or historically important than preserving where Amelia Earhart’s greatest contribution to aviation was born – the formation of the Ninety Nines International Association of Women Pilots - an organization that continues to support and encourage women pilots throughout the world 90 years following the Air Derby. The compass rose, the trademark logo of the Ninety-Nines, was designed by Los Angeles Chapter member Wilma Fritschey in 1939 and continues to symbolize the history and traditions of the organization today.

Since there is no other site of its kind in Santa Monica, we have a once in a lifetime opportunity to save a cultural and historic Landmark identified with historic personages that embodies the use of a unique design in a unique location.

I am therefore honored to join the LA99s and groups and individuals who support the designation of the compass rose as a Santa Monica Landmark.

Sincerely,
Cynthia Jensen-McMullin
Cynthia "CJ" Jensen-McMullin, PhD
26895 Aliso Creek Road, Suite B659
Aliso Viejo, CA 92656

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Packet Pg. 798 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) From: Planning
To: Steve Mizokami; Stephanie Reich
Subject: FW: Support for Compass Rose at Santa Monica Airport Date: Monday, August 26, 2019 10:04:36 AM
From: Joyce Breiner [mailto:[email protected]]
Sent: Saturday, August 24, 2019 9:09 AM
To: Ruth Shari <[email protected]>; Roger Genser <[email protected]>; Dolores Sloan <[email protected]>; Kenneth Breisch <[email protected]>; Amy Beth Green <[email protected]>; Barry Rosenbaum <[email protected]>; Richard Brand <[email protected]>
Cc: Planning <[email protected]>
Subject: Support for Compass Rose at Santa Monica Airport Dear Commissioners:

I support The 99s of the Los Angeles Area, Inc.’s nomination to designate the Compass Rose as a Santa Monica Landmark.

As a pilot, aircraft owner and retired air traffic controller, seeing a 99s compass rose reminds me of the role and direction that aviation in general and women in aviation in particular have played in my life over 40+ years. I expect the Santa Monica 99s Compass Rose to continue to do the same for others, especially young women, inspiring their future endeavors and charting their paths in aviation.

The aviation industry played a significant role in the growth and development of Santa Monica in the early 20th century. Early aviators were drawn to the Santa Monica Airport after the Douglas Aircraft Company moved to the Santa Monica Airport in 1929. Among those legendary aviators were women flyers including Amelia Earhart, Pancho Barnes, Bobbi Trout, Blanche Noyes and Phoebe Omlie. These brave women are some of the most underrecognized aviators in history. The Santa Monica Airport is where the first Women’s Air Derby started in 1929, an event which had an indisputable impact on the future of women in aviation.

I am therefore honored to join the LA99s and groups and individuals who support the designation of the Compass Rose as a Santa Monica Landmark.

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Packet Pg. 799 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) Respectfully,
Joyce Breiner
Private Pilot (ASEL-I)
Aircraft Owner, N4294M
FAA Air Traffic Specialist, Retired
Donor, 1929 Fleet Model 2 NC8689, now displayed at Smithsonian Air & Space Museum's Udvar-Hazy Annex.

Member, Washington DC 99s; former Chapter Chair, Keystone 99s

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Packet Pg. 800 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) From: Planning
To: Steve Mizokami; Stephanie Reich
Subject: FW: Support for Compass Rose at Santa Monica Airport Date: Monday, August 26, 2019 10:04:25 AM
From: Barbara Schalk [mailto:[email protected]]
Sent: Saturday, August 24, 2019 7:45 AM
To: Ruth Shari <[email protected]>; Kenneth Breisch <[email protected]>; Amy Beth Green <[email protected]>; Roger Genser <[email protected]>; Barry Rosenbaum <[email protected]>; Dolores Sloan <[email protected]>; Richard Brand <[email protected]>
Cc: Planning <[email protected]>
Subject: Support for Compass Rose at Santa Monica Airport Dear Commissioners:

I support The 99s of the Los Angeles Area, Inc.’s nomination to designate the Compass Rose as a Santa Monica Landmark.

Among those legendary aviators were women flyers including Amelia Earhart, Pancho Barnes, Bobbi Trout, Blanche Noyes and Phoebe Omlie. These brave women are some of the most underrecognized aviators in history. The Santa Monica Airport is where the first Women’s Air Derby started in 1929, an event which had an indisputable impact on the future of women in aviation.

The Compass Rose, the trademark logo of the Ninety-Nines, was designed by Los Angeles Chapter member Wilma Fritschey in 1939 and continues to symbolize the history and traditions of the organization today.

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Packet Pg. 801 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) I am a licensed pilot and am reassured when I spot a compass rose on the field when I am confirming my landing area.

I am therefore honored to join the LA99s and groups and individuals who support the designation of the Compass Rose as a Santa Monica Landmark.

Sincerely,
Barbara A. Schalk
Private Pilot, SEL

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Packet Pg. 802 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) From: Planning
To: Steve Mizokami; Stephanie Reich
Subject: FW: Support for Compass Rose at Santa Monica Airport Date: Monday, August 26, 2019 10:04:09 AM
From: Virginia Hildebrant [mailto:[email protected]] Sent: Friday, August 23, 2019 8:10 PM
To: Ruth Shari <[email protected]>; Kenneth Breisch <[email protected]>; Amy Beth Green <[email protected]>; Roger Genser <[email protected]>; Barry Rosenbaum <[email protected]>; Dolores Sloan <[email protected]>; Richard Brand <[email protected]>
Cc: Planning <[email protected]>
Subject: Support for Compass Rose at Santa Monica Airport Dear Commissioners:

As a Ninety-Nine, I support The 99s of the Los Angeles Area, Inc.’s nomination to designate the Compass Rose as a Santa Monica Landmark.

The aviation industry played a significant role in the growth and development of Santa Monica in the early 20th century. Early aviators were drawn to the Santa Monica Airport after the Douglas Aircraft Company moved to the Santa Monica Airport in 1929. Among those legendary aviators were women flyers including Amelia Earhart, Pancho Barnes, Bobbi Trout, Blanche Noyes and Phoebe Omlie. These brave women are some of the most under recognized aviators in history. The Santa Monica Airport is where the first Women’s Air Derby started in 1929, an event which had an indisputable impact on the future of women in aviation. It’s beyond sad about the airport. But hopefully, the compass rose will remain.

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Packet Pg. 803 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) and encourage women pilots throughout the world 90 years following the Air Derby. The Compass Rose, the trademark logo of the Ninety-Nines, was designed by Los Angeles Chapter member Wilma Fritschey in 1939 and continues to symbolize the history and traditions of the organization today.

As a pilot when I see our compass rose at airports, I get excited thinking about how it happend. Airmarking airports and painting the compass rose is an ongoing tradition and sense of community. I love being a part of the painting. I am honored to join the LA99s and groups and individuals who support the designation of the Compass Rose as a Santa Monica Landmark.

Thank you for considering this request.

Virgina F. Hildebrant
Greater Seattle Chapter Ninety-Nines

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Packet Pg. 804 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) From: Planning
To: Steve Mizokami; Stephanie Reich
Subject: FW: Support for Compass Rose at Santa Monica Airport Date: Monday, August 26, 2019 10:03:37 AM
From: Bertie [mailto:[email protected]]
Sent: Friday, August 23, 2019 5:03 PM
Cc: Planning <[email protected]>
Subject: Support for Compass Rose at Santa Monica Airport Santa Monica Landmarks Commission
1685 Main Street, Room 212
Santa Monica, CA 90401

Dear Commissioners:

I support The 99s of the Los Angeles Area, Inc.’s nomination to designate the Compass Rose as a Santa Monica Landmark.

The Compass Rose, the trademark logo of the Ninety-Nines, was designed by Los

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Packet Pg. 805 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) Angeles Chapter member Wilma Fritschey in 1939 and continues to symbolize the history and traditions of the organization today.

As a pilot I look forward to seeing the compass rose when I land at Santa Monica Airport. The airport and the compass rose have such an important history for the aviation community and should be recognized as a landmark Since there is no other site of its kind in Santa Monica, we have a once in a lifetime opportunity to save a cultural and historic Landmark identified with historic personages and embodies the use of a unique design in a unique location.

I am therefore honored to join the LA99s and groups and individuals who support the designation of the Compass Rose as a Santa Monica Landmark.

Bertie Duffy

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Packet Pg. 806 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) From: Planning
To: Steve Mizokami; Stephanie Reich
Subject: FW: Support for Compass Rose at Santa Monica Airport Date: Wednesday, August 28, 2019 8:12:03 AM
From: Eteam Go [mailto:[email protected]]
Sent: Tuesday, August 27, 2019 11:06 PM
To: Ruth Shari <[email protected]>; Kenneth Breisch <[email protected]>; Amy Beth Green <[email protected]>; Roger Genser <[email protected]>; Barry Rosenbaum <[email protected]>; Dolores Sloan <[email protected]>; Richard Brand <[email protected]>
Cc: Planning <[email protected]>
Subject: Support for Compass Rose at Santa Monica Airport Dear Commissioners:

I/We support The 99s of the Los Angeles Area, Inc.’s nomination to designate the Compass Rose as a Santa Monica Landmark.

Since there is no other site of its kind in Santa Monica, we have a once in a lifetime

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Packet Pg. 807 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) opportunity to save a cultural and historic Landmark identified with historic personages and embodies the use of a unique design in a unique location.

I/we are therefore honored to join the LA99s and groups and individuals who support the designation of the Compass Rose as a Santa Monica Landmark.

Cheers, Teri H.

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Packet Pg. 808 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) August 27, 2019
Dear Commissioners:

The Santa Monica Bay Woman’s Club supports The 99s of the Los Angeles Area, Inc.’s nomination to designate the Compass Rose as a Santa Monica Landmark.

The aviation industry played a significant role in the growth and development of Santa Monica in the early 20th century. The Santa Monica Airport is where the first Women’s Air Derby started in 1929, an event which had an indisputable impact on the future of women in aviation. The Santa Monica Bay Woman’s Club is honored to have hosted the contestants of this Derby.

We are therefore honored to join the LA99s and groups and individuals who support the designation of the Compass Rose as a Santa Monica Landmark.

Becky Upchurch, President
Santa Monica Bay Woman’s Club
1210 4th Street, Santa Monica, CA 90401 (310) 395-1308 EIN: 95-1191834

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Packet Pg. 809 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose)

8.27.19 Re: Support for Compass Rose at Santa Monica Airport Dear Commissioners:

I/We support The 99s of the Los Angeles Area, Inc.’s nomination to designate the Compass Rose as a Santa Monica Landmark.

The aviation industry played a significant role in the growth and development of Santa Monica in the early 20th century. Early aviators were drawn to the Santa Monica Airport after the Douglas Aircraft Company moved to the Santa Monica Airport in 1929. Among those legendary aviators were women flyers including Amelia Earhart, Pancho Barnes, Bobbi Trout, Blanche Noyes and Phoebe Omlie. These brave women are some of the most underrecognized aviators in history. The Santa Monica Airport is where the first Women’s Air Derby started in 1929, an event which had an indisputable impact on the future of women in aviation.

I recently became a VFP private pilot and I’m an active member of Airspacers flying club.

I support the history of women in aviation and preserving the history they worked so hard to create. Since there is no other site of its kind in Santa Monica, we have a once in a lifetime opportunity to save a cultural and historic Landmark identified with historic personages and embodies the use of a unique design in a unique location.

I/we are therefore honored to join the LA99s and groups and individuals who support the designation of the Compass Rose as a Santa Monica Landmark. ________________
Ryan McGarry

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Packet Pg. 810 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) From: Lauren Russell
To: Amy Beth Green; Dolores Sloan; Richard Brand; Steve Mizokami; Lauren Russell; Ruth Shari; Kenneth Breisch Subject: Support for Compass Rose at Santa Monica Airport Date: Wednesday, August 28, 2019 1:51:01 PM
August 28, 2019
Re: Support for Compass Rose at Santa Monica Airport
Dear Commissioners:

We support The 99s of the Los Angeles Area, Inc.’s nomination to designate the Compass Rose as a Santa Monica Landmark.

We are therefore honored to join the LA99s and groups and individuals who support the designation of the Compass Rose as a Santa Monica Landmark.

Sincerely,
Lauren Russell & Ken Quain

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Packet Pg. 811 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose)

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Packet Pg. 812 Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose)

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Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose)

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Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose)

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Attachment: Compass Rose Correspondence (6747 : Landmark Appeal - Airport Compass Rose) Public Works Department
1685 Main Street, Room 116
Santa Monica, CA 90401
(310) 458-8221
[email protected]
DATE: December 12, 2019
TO: Rick Cole, City Manager
FROM: Susan Cline, Director of Public Works
Stelios Makrides, Airport Director
SUBJECT: Airport Commission’s Recommendation to City Council At their December 11, 2019 special meeting, the Airport Commission made the following recommendation to City Council relating to the Airport Compass Rose Landmark:

The Airport Commission supports the aim of the Landmark Commission to memorialize the distinct accomplishments of female pilots and the remarkable achievements of Amelia Earhart.

However, the Airport Commission believes, given the City Council obligations under Measure LC and the Consent Decree, and the intention to plan for a great park, that it may have unforeseen consequences for future uses at the airport to establish the Compass Rose landmark at the present location, one that is not accessible to the general public.

This motion was passed 4 yes; 1 no.

Document(s) Reviewed and Approved By:
_______________________
Susan Cline

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Packet Pg. 816 Attachment: Airport Commission's Recommendation to Council 2 20191211 [Revision 1] (6747 : Landmark Appeal - Airport Compass Rose) - 1 -

M E M O R A N D U M

PLANNING AND COMMUNITY DEVELOPMENT DEPARTMENT

CITY OF SANTA MONICA

PLANNING DIVISION
DATE: September 9, 2019
TO: The Honorable Landmarks Commission
FROM: Planning Staff
SUBJECT: 3223 Donald Douglas Loop, 19ENT-0213
Public Hearing to consider Landmark Designation application 19ENT-0213 to determine whether the painted Compass Rose on concrete paving located adjacent to the runway generally at the northwest corner of the Santa Monica Municipal Airport property, in whole or in part, should be designated as a City Landmark and, if so designated, whether an associated Landmark Parcel should be defined and described in order to preserve, maintain, protect, or safeguard the Landmark.

PROPERTY OWNER: City of Santa Monica
APPLICANT: Chattel Inc. and The 99s of the Los Angeles Area, Inc.

INTRODUCTION & BACKGROUND
The applicant filed a Landmark Designation application for a painted Compass Rose located to the north of and adjacent to Runway 3 at the Santa Monica Municipal Airport on May 30, 2019. The Compass Rose is a painted compass that is circular in shape, located adjacent to the airport runway, and used as an early aviation navigational tool and form of air marking, common to most airports.

A Landmark Assessment report was prepared for the subject building by one of the City’s historic preservation consultant, Ostashay and Associates Consulting (OAC), provided as Attachment C. Based on the findings as provided in the report, the consultant finds that the Compass Rose is eligible for Landmark designation under the City of Santa Monica Landmark criteria 9.56.100(A)(1) as symbolizing an important chapter in the aviation history of women in Santa Monica.

On August 11, 1988, the Landmarks Commission designated the Santa Monica Airport Rotating Beacon Tower as a City Landmark as a noteworthy, functional navigational tool identified with both historic personages and important local events, while also exemplifying the City’s economic history as a symbol of the vital role of the aviation 11-A

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Packet Pg. 817 Attachment: Landsmarks Commission 9/19/2019 Compass Rose Staff Report (6747 : Landmark Appeal - Airport Compass Rose) - 2 -
industry during the early development years of the City. The Statement of Official Action (STOA) is provided for reference as Attachment D.

Historic Resources Inventory Status
The subject Compass Rose is not identified in the City’s 2018 Historic Resources Inventory survey and has not been identified on previous City surveys.

PUBLIC NOTIFICATION
Notice of this hearing was provided as required by Section 9.56.170(c) of the Landmarks Ordinance, with notice sent to all owners and occupants within a 300-foot radius and a newspaper notice published in the Santa Monica Daily Press at least 10 consecutive calendar days prior to the hearing. A copy of the notice is included as Attachment A.

ANALYSIS
Historic Context: Santa Monica Airport
The Santa Monica Airport is located at the southeast portion of the City adjacent to the southwestern boundary line of the City of Los Angeles. The airport is owned by the City of Santa Monica and is operated under a division of the City of Santa Monica Public Works Department. The airport consists of 227 acres and also includes non-aviation uses including a City park, offices, art studio, museum, event venues, parking, and airplane hangars.

The subject property was previously used as barley fields dating from 1916. As early as 1917, pilots of World War I biplanes began using the site as an informal landing strip. In the spring of 1923, the U.S. Army Air Corps officially converted the barley field airstrip into an operational military airfield and named it Clover Field. In April 1926, through the use of Park Bond revenue, the City of Santa Monica purchased 158 acres of land comprising the Clover Field site (adjacent to Ocean Park Boulevard) for use as a general aviation public-use airport. By 1929, the Douglas Aircraft Company completed the move of its factory to Clover Field, and by 1933, the Santa Monica Airport area was rectangular in plan with a straight 2,800 foot long asphalt paved runway with an adjacent open airfield space to the immediate south.

Despite the Great Depression of the 1930s, the Douglas plant at the airport continued to grow, employing many local residents and developing the residential neighborhoods around the airfield. The company constructed large factory assembly structures, massive hangars, and modern administrative offices. During World War II, Douglas manufactured, housed, and transported newly built transport planes and bomber aircraft used extensively during the war. During its peak years, Douglas Aircraft employed up to 44,000 employees leading to the City’s transformation from a beach resort town into a blue-collar community. The Douglas Aircraft Company continued to flourish through the 1960s however, left Santa Monica in 1975. During the 1950s through to the 1970s, there was an increase in civilian aviation activity at the airport. In 1984, the City of Santa Monica adopted a new Airport Master Plan, followed by the Santa Monica Airport Agreement with the Federal Aviation Administration (FAA) that same year.

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Packet Pg. 818 Attachment: Landsmarks Commission 9/19/2019 Compass Rose Staff Report (6747 : Landmark Appeal - Airport Compass Rose) - 3 -
The Ninety-Nines
In addition to the record-breaking events and flights that occurred at the Santa Monica Airport (aka Clover Field) during its formative years, the first National Women’s Air Derby of 1929 (Powder Puff Derby), which started at the Santa Monica Airport (Clover Field), became the turning point for women in aviation. This first major transcontinental sanctioned air race for women proved that women pilots were as competent and determined as male pilots, and attracted women pilots locally, nationally, and abroad. By 1929, there were approximately 60 women pilots in the United States, potentially up to 117 worldwide, in which 20 women pilots participated in the event. The success of the air race encouraged pilot Amelia Earhart and others to form an organization of women pilots which led to the formation of the Ninety-Nines.

Established in November 1929, the Ninety-Nines was a social and professional organization with goals to encourage and support women in aviation and to enhance opportunities for women seeking careers in such a male-dominated field. Women pilots faced significant discrimination, were discouraged from flying, and were often negatively compared to their male counterparts. By the early 1930s, the Ninety-Nines were divided into regional sections with each section sponsoring some activities furthering women flying and aviation in general. The organization officially incorporated in 1950 and later renamed The Ninety-Nines International Organization of Women Pilots in efforts to include members from around the world. In total, eight geographic sections that were further divided into chapters were established for its members. Today, there are currently 155 chapters of the Ninety-Nines in 44 countries with over 6,000 members, including the Los Angeles chapter based at the Santa Monica Airport. The Ninety-Nines continue to promote the advancement of aviation through education, scholarships, and mutual support while honoring their unique history and sharing a passion for flying.

The subject Compass Rose is not directly associated with The Ninety-Nines in terms of historic personages or with important events in local, state, or national history in which it memorializes. As described below, the Compass Rose was used as an early aviation navigational tool and form of air marking common to most airports, and not directly associated with The Ninety-Nines. Although the first National Women’s Air Derby of 1929 was an important event in local history which began at the Santa Monica Airport and was the first sanctioned air race for women in the world, the Compass Rose itself is commemorative in nature and not directly associated with the event. Physical evidence of a Compass Rose at its original location at the airport dates to approximately 1947. The subject Compass Rose in its current location was painted as a volunteer effort by members of the local chapter of The Ninety-Nines in 1985 and has been repainted since that time. Therefore, any association with historic personages or important events is merely symbolic.

Santa Monica Compass Rose
Before radio navigation was widely available, pilots of small aircraft depended on natural landmarks, roads, or unusual structures visible from the air. Air marking is known as a program of painting or creating markings on the roofs of buildings or on ground areas to identify the location of airfields for pilots. The compass rose is multi-functional in that it is

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Packet Pg. 819 Attachment: Landsmarks Commission 9/19/2019 Compass Rose Staff Report (6747 : Landmark Appeal - Airport Compass Rose) - 4 -
a form of air marking to assist pilots in navigating airfields, and it is also used to calibrate on-board airplane compasses before departure.

Research indicates that the Santa Monica Airport was known to have a functioning compass rose on its grounds adjacent to the airfield during its early years. There are references prior to the standardization of air marking during the 1930s and early 1940s, and prior to the creation of the Ninety-Nine’s distinctive Compass Rose logo (1939) that current exists at the airport. It is uncertain if or where a compass rose was located on the airfield at the time of the 1929 Powder Puff Derby and in the years following the event.

However, it is assumed that a compass would have existed at the airport for use by pilots and the Douglas Aircraft Company to calibrate the on-board flight compasses.

The Compass Rose was removed from the airport or hidden from public view during the war period for security reasons. Photo documentation after the war in 1947 show the compass rose located at the northeast corner of the airport adjacent to runways 21 and

22. The Compass Rose is also visible in aerial photographs dating from the 1950s, 1960s, 1970s, and 1980s. In November 1974, the Los Angeles Chapter of the Ninety-Nines’ air marking committee obtained approval to re-mark the compass at the Santa Monica Airport and in 1985 painted its first Compass Rose at the airport. The painting/installation was one of several airport improvement projects completed between 1985 and 1989. In June 1989, the Compass Rose was relocated from the northeast portion of the airport to its current location, and was last repainted by the LA 99s in 2010.

As such, the Compass Rose painting itself, as recently repainted in 2010, is non-original.

Additionally, the current location of the Compass Rose is non-original and therefore its location does not appear to be historically significant. However, the Compass Rose has importance to Santa Monica in that it symbolizes the important contributions of women in aviation, which is significant to the City’s cultural history. As such, the Compass Rose appears to be eligible under Criterion 1 as described below. The character-defining features associated with the Compass Rose include its location near or adjacent to the airfield, runway, taxiway, or other airport associated feature (as its current location is nonoriginal and therefore not historic), its large size and distinct shape as an 12-point Compass Rose, its paint material, color pattern, and blue and white hue, and its block font type of “99” logo and arrangement as two interlocking number “9”s of varying size and shape.

Landmarks Ordinance/Findings
The Landmarks Ordinance requires the Commission to review the building’s eligibility as a landmark based on the six criteria discussed below. In order to be designated as a City Landmark, the Commission is required to find that the property meets one or more of these criteria.

Based on the findings as provided in the Landmark Assessment Report, the consultant finds that the property appears eligible as a landmark under the City of Santa Monica Landmark criteria 9.56.100(A)(1). Based on research and evaluation, staff agrees with

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Packet Pg. 820 Attachment: Landsmarks Commission 9/19/2019 Compass Rose Staff Report (6747 : Landmark Appeal - Airport Compass Rose) - 5 -
the consultant’s findings that the Compass Rose satisfies Landmark Designation criterion

1. The following draft findings are provided to support this conclusion:
(1) It exemplifies, symbolizes, or manifests elements of the cultural, social, economic, political or architectural history of the City.

In addition to the record-breaking events and flights that occurred at the Santa Monica Airport (aka Clover Field) during its formative years, the first National Women’s Air Derby of 1929 (Powder Puff Derby), which started at the Santa Monica Airport (Clover Field), became the turning point for women in aviation. This first major transcontinental sanctioned air race for women proved that women pilots were as competent and determined as male pilots, and attracted women pilots locally, nationally, and abroad. By 1929, there were approximately 60 women pilots in the United States, potentially up to 117 worldwide, in which 20 women pilots participated in the event. The event led to the formation of the Ninety-Nines in November 1929, a social and professional organization with goals to encourage and support women in aviation and to enhance opportunities for women seeking careers in such a male-dominated field. By the early 1930s, the NinetyNines were divided into regional sections with each section sponsoring some activities furthering women flying and aviation in general. The organization officially incorporated in 1950 and later renamed The Ninety-Nines International Organization of Women Pilots in efforts to include members from around the world.

There are references of a Compass Rose utilized at the Santa Monica Airport prior to the standardization of air marking during the 1930s and early 1940s, and prior to the creation of the Ninety-Nine’s distinctive Compass Rose logo (1939) that current exists at the airport. In November 1974, the Los Angeles chapter’s air marking committee obtained approval to re-mark the compass at the Santa Monica Airport and the Compass Rose by Ninety-Nines was first painted in 1985. The painting/installation of the compass rose was one of several airport improvement projects completed between 1985 and 1989. In June 1989, Compass Rose was relocated from the northeast portion of the airport to its current location, and was last repainted by the LA 99s in 2010. Today, the compass rose is a symbolic feature and is not necessarily in a historic location at the airport.

The subject Santa Monica Airport Compass Rose symbolizes the important aviation history of women in Santa Monica. It is also emblematic of the early air marking program for which the Ninety-Nines were and still are so closely associated with. The Compass Rose symbolizes the important contributions of women in aviation, important to the City’s cultural history. Therefore, the Santa Monica Compass Rose appears to satisfy this criterion.
(2) It has aesthetic or artistic interest or value, or other noteworthy interest or value.

The Compass Rose does not appear to have the aesthetic or artistic interest or value necessary for such recognition under this criterion. Therefore, the subject Compass Rose does not appear to satisfy this criterion.

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Packet Pg. 821 Attachment: Landsmarks Commission 9/19/2019 Compass Rose Staff Report (6747 : Landmark Appeal - Airport Compass Rose) - 6 -
(3) It is identified with historic personages or with important events in local, state or national history.

Although the Compass Rose symbolizes the importance of women in aviation history in the City, it is not directly association with historic personages or with important events in local, state, or national history in which it memorializes. Although the first National Women’s Air Derby of 1929 was an important event in local history which began at the Santa Monica Airport and was the first sanctioned air race for women in the world, the Compass Rose itself is commemorative in nature and not directly associated with the event. Physical evidence of a Compass Rose at its original location at the airport dates to approximately 1947. The subject Compass Rose in its current location was painted as a volunteer effort by members of the local chapter of The Ninety-Nines in 1985 and has been repainted since that time. Any association with historic personages or important events is merely referential. Therefore, the subject Compass Rose does not appear to satisfy this criterion.
(4) It embodies distinguishing architectural characteristics valuable to a study of a period, style, method of construction, or the use of indigenous materials or craftsmanship, or is a unique or rare example of an architectural design, detail or historical type valuable to such a study.

The Compass Rose in its current location is considered a functional piece of art painted by the local chapter of the Ninety-Nines (Los Angeles Chapter, The Ninety-Nines International Organization of Women Pilots). As such, it does not possess any distinguishing architectural characteristics or embody the use of indigenous materials that would be valuable to a study of a period, style, method of construction. As it is a symbolic re-creation of the Ninety-Nine’s compass rose, it does not represent a unique or rare example of an architectural design, detail, or historical style valuable to such a study.

Therefore, the subject Compass Rose does not appear to satisfy this criterion. (5) It is a significant or a representative example of the work or product of a notable builder, designer or architect.

The Compass Rose is not a significant or a representative example of the work or product of a notable builder, designer, or architect. While the design of the Santa Monica Compass Rose in its current location is based on the original scheme created in 1939 by Ninety-Nine member Wilma Fritschey, it was repainted by the Los Angeles chapter of the Ninety-Nines. There is no indication that this local group should be considered a master in the field of design, construction, or architecture. Therefore, the subject Compass Rose does not appear to satisfy this criterion.
(6) It has a unique location, a singular physical characteristic, or is an established and familiar visual feature of a neighborhood, community or the City.

The Compass Rose is located adjacent to a runway and based on its siting on the property, is not readily accessible to the public or visible from the public right-of-way.

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Packet Pg. 822 Attachment: Landsmarks Commission 9/19/2019 Compass Rose Staff Report (6747 : Landmark Appeal - Airport Compass Rose) - 7 -
Therefore, it has not become an established or familiar visual feature of a neighborhood, community, or the City. Therefore, the subject Compass Rose does not appear to satisfy this criterion.

RECOMMENDATION
Staff recommends that the Commission designate the Compass Rose located at 3223 Donald Douglas Loop as a City Landmark, described as a circular-shaped, twelve-point Compass Rose with a diameter of approximately 50 feet and a circumference of approximately 160 feet, based on the draft findings of designation Criteria 1 contained herein.

The character-defining features associated with the Compass Rose include the following:
 Location near or adjacent to the airfield, runway, taxiway, or other airport associated feature (its current location is non-original and therefore not historic);
 Large size and distinct shape as an 12-point Compass Rose;  Material (paint) and color pattern and hue (blue and white);  Block font type of “99” logo and arrangement as two interlocking number “9”s of varying size and shape.

Pursuant to SMMC 9.36.180, the Landmarks Commission’s determination regarding this application may be appealed to the City Council if the appeal is filed with the City Planning Division within ten (10) consecutive days commencing from the date that the decision is made by the Landmarks Commission.

Attachments:

A. Public Notice
B. Applicant Materials
C. Landmark Assessment Report, Ostashay & Associates, September 2019 D. Santa Monica Airport Rotating Beacon Tower (STOA LC-35-033) E. Public Correspondence

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Packet Pg. 823 Attachment: Landsmarks Commission 9/19/2019 Compass Rose Staff Report (6747 : Landmark Appeal - Airport Compass Rose)

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Attachment: Landmarks Commission 9/19/2019 Minutes Signed (6747 : Landmark Appeal - Airport Compass Rose) City of Santa Monica Levine Act Disclosure Form

CITY OF SANTA MONICA

CALIFORNIA LEVINE ACT DISCLOSURE
In 2022, California’s SB1439 extended requirements under Government Code Section 84308, also known as the "Levine Act", to prohibit City “Officers” from participating in any action related to a contract, license, permit, or entitlement if such Officer received campaign contributions totaling more than $250 within the previous twelve months, and for twelve months following the date of a final decision, from a party or participant to the proceeding, or their agent.

Section 84308(a)(4) of the Levine Act defines an "Officer" as follows: “Officer” means any elected or appointed officer of an agency, any alternate to an elected or appointed officer of an agency, and any candidate for elective office in an agency. The term “Officer” is further defined 2 Cal. Code Regs. Section 18438.1, which states:

An officer of an agency includes only those persons who make, participate in making, or in any way attempt to use their official position to influence a decision in the license, permit, or entitlement for use proceeding, or who exercise authority or budgetary control over the agency or officers who may do so, and:
(1) Serve in an elected position, including an official appointed to an elected position due to an interim vacancy or an election otherwise canceled because the official was the sole candidate for the position;
(2) Serve as a member of a board or commission;
(3) Serve as the chief executive of a state agency, or county, city or district of any kind; or
(4) Have decision making authority with respect to the proceeding involving a license, permit, or other entitlement for use and is also a candidate for elected office or has been a candidate for elective office in the 12 months prior to the proceeding.

A list of Santa Monica Elected Officials and members of boards and commissions can be found at the following links. The party making this certification is responsible for determining whether a recipient of a political contribution is a City Officer prior to completing this form.
https://www.smgov.net/departments/council/
https://www.santamonica.gov/departments/rent-control
https://www.smgov.net/ /boards/.

Have you, your company, or any agent on behalf of you or your company, made any political contributions of more than $250 to any City Officer in the twelve months preceding the date of the submission of your application or proposal? ____YES ____ NO
Name of Councilmember or City Officer: _________________________________

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Packet Pg. 841 Attachment: Chattel Levine Act Disclosure Form 20240215 (6747 : Landmark Appeal - Airport Compass Rose) City of Santa Monica Levine Act Disclosure Form
Name of Contributor: _________________________________________________ Date(s) of Contribution(s): ____________________________________________ Amount(s) ________________________________________________________ Please specify below and/or add additional sheet(s) to identify additional Councilmembers or City Officers to whom you and/or your agents made campaign contributions.

Answering YES does not preclude the City of Santa Monica from awarding a contract, license, permit, or entitlement or taking any subsequent action related to the item. It does, however, preclude the identified City Officer from participating in any actions related to such item.

By signing below, you certify you also agree to disclose to the City any future contributions made to Councilmembers or other City Officers by you or your agent(s) after the date of signing this disclosure form, and within 12 months following the approval, renewal, or extension of the requested contract, license, permit, or entitlement.

I HEREBY CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.

Signed: ____________________________ Date: ____________________ Print Name: _________________________ Title: _____________________ Company: __________________________
Additional Disclosures:

Please note this form is a public record and subject to a California Public Records Act request.

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Packet Pg. 842 Attachment: Chattel Levine Act Disclosure Form 20240215 (6747 : Landmark Appeal - Airport Compass Rose) 1 David Yakobson
From: LA 99s <[email protected]>
Sent: Monday, November 11, 2024 8:46 AM
To: councilmtgitems
Subject: Agenda Item 12A Compass Rose part 1 of 2
Attachments: Compass Rose Supplemental Materials (part 1 of 2).pdf

EXTERNAL
Attached please find part 1 of 2.

To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.
photo EVE LOPEZ

C H A I R M A N

LOS ANGELES CHAPTER OF THE NINETY-NINES
INTERNATIONAL ORGANIZATION OF WOMEN PILOTS®
[email protected] | la99s.org | @la99s
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Packet Pg. 844 Attachment: Written Comments [Revision 1] (6747 : Landmark Appeal - Airport Compass Airmarking • “It wasn’t glamorous work; there were no cheering crowds. But it was important. More to the point, it was
almost the only job a female aviator
could get in 1935.” • Keith Brian, Fly Girls
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Packet Pg. 849 Attachment: Written Comments [Revision 1] (6747 : Landmark Appeal - Airport Compass August 20, 2022
LA99s @ Chino Airport
w/SGV 99s
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Packet Pg. 856 Attachment: Written Comments [Revision 1] (6747 : Landmark Appeal - Airport Compass Rose) 2 David Yakobson
From: LA 99s <[email protected]>
Sent: Monday, November 11, 2024 8:46 AM
To: councilmtgitems
Subject: Agenda 12A Compass Rose part 2 of 2
Attachments: Compass Rose Supplemental Materials Part 2 of 2.pdf

EXTERNAL
Attached please find part 2 of 2.

To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.
photo

EVE LOPEZ

C H A I R M A N

LOS ANGELES CHAPTER OF THE NINETY-NINES
INTERNATIONAL ORGANIZATION OF WOMEN PILOTS®
[email protected] | la99s.org | @la99s
Item 12-A
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Packet Pg. 857 Attachment: Written Comments [Revision 1] (6747 : Landmark Appeal - Airport Compass Rose) 1917-1967 Biplanes to Bombers Santa Monica History Museum.pdf Item 12-A
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Attachment: Written Comments [Revision 1] (6747 : Landmark Appeal - Airport Compass Rose) NUMBER 6
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3 United States Women in Aviation 1930-1939, Claudia M. Oakes, Smithsonian Institution Press (1985, Item 12-A
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Packet Pg. 860 Attachment: Written Comments [Revision 1] (6747 : Landmark Appeal - Airport Compass Rose) Jim Granger will fly a Keith-Rider low-wing all metal monoplane with a W asp motor in the London to Australia race. H e conducts the Pacific School of Aviation at Clover Field, Santa Monica, Calif., where he has taught many a student to fly, including his vife and three sons. Jim 's flying dates back to 1913.

Martha C. Smith, local president of the W . N.

A. A. and executive chairman of the air meet, writes:
"A t the present moment we cannot definitely announce particular events, but I assure you we are going to have one which we feel will appeal to
women pilots. There will be several races (handicapped) and other events such as deadstick landings, bomb dropping and the like, with cash prizes. W e
also hope to arrange On-to-Dayton races from both
coasts. Suggestions from the 9 9 ’s will be greatly
appreciated.”
M acRobertson International Air Race
Since our columnist, Ann Onymuss, has this
month devoted her column Air-onically Speaking to
Clema (Mrs. Jim ) Granger, private pilot of Santa Monica, Calif., has three pilot sons: Jam es, Harry and Norman. She flew in two trans-continental derbies and has won many trophies. She will meet her husband in Melbourne after the MacRobertson Race. the London-Melbourne Race, it seems to fit in here
most excellently.
•
Since there is so much interest in the London
to Melbourne Race in October, we have collected
some data for The 99er.

There are 22 American planes among the 63
ships entered, with 4 American women— Jackie
Cockran, Laura Ingalls, Ruth Nichols and Louise
Thaden— and 1 Englishwoman, Amy Mollison.

Most of the European countries will be represented
by 1 or more ships.

G reat circle distance is 11,300 miles, but the route
flown will approxim ate nearer 12,000. There are
three water bops of about 450 miles each, unless
straight line distance is flown— and one might just
as well fly the Atlantic. . . . The route seems to include jungle and swamp impossible to land in with any degree of safety, deserts which are much better
from the survival standpoint, very tall mountains
and taller peaks, and much water. There are also
islands were, I have been told, one becomes dinner.
. . . Air ports seem to be more or less adequate, dependent upon the ability to select the stopping point.

There is not much night lighting.

The winner should go through in not more than
60 hours flying time, but will probably have an
elapsed time o f at least 68 hours, probably 70.

Fairly decent weather should be experienced except
for possible fog over France, and the likelihood of
the SW Monsoon over the Malayas. A monsoon,
incidentally, is a very bad, intense storm with heavy
rain and winds of between 40-45 miles.

W e trust that the first prize of $ 50,000 does not
lend over-enthusiasm to contestants, making the
MacRobertson another D ole Race. Low, slow, and
careful should be the motto. A n n O n y m u ss.

Marchesa
Carina Negrone
and her son.
*
Courtesy of
L'Ala d*Italia.
! )
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(Los Angeles Aeronautics
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Packet Pg. 866 Attachment: Written Comments [Revision 1] (6747 : Landmark Appeal - Airport Compass Rose) SANTA MONICA CITY ATTORNEY’S OFFICE

MEMORANDUM (NON-PRIVILEGED)
TO: Mayor, Vice Mayor, City Councilmembers, and City Manager FROM: City Attorney’s Office
RE: Compass Rose Landmark Designation Appeal
DATE: November 11, 2024
I. OVERVIEW
On September 9, 2019, the Landmarks Commission designated the Compass Rose as a City Landmark. On September 19, 2019, Appellant Ben Wang (Appellant) timely filed an appeal. After numerous continuances, the public hearing for this matter was set for October 22, 2024.

On the day of the hearing, Appellant submitted additional written correspondence with respect to the appeal. In that correspondence, Appellant noted that he was actually in favor of the Landmark Designation for the Compass Rose. However, Appellant confirmed that he would not withdraw his appeal and also invoked a number of legal issues that, although not relevant to or dispositive of the issues on appeal, the City Attorney’s Office would like to clarify for both the Appellant and City Council to ensure a clear record on this appeal. As stated on the record on October 22, 2024, the appeal was pulled from the agenda and was ultimately scheduled on the next available Council date of November 11, 2024, to allow for this response. Recently, the Appellant has submitted additional requests, which are also not relevant to or dispositive of the issues on this appeal but are nonetheless noted below.

As noted in the October 22, 2024, Staff Report, the very limited issue presented to the Council on appeal is whether the Compass Rose meets one or more of the criteria for a City Landmark as set forth in Santa Monica Municipal Code section 9.56.100(A), which the Appellant is not disputing.

II. APPELLANT’S IDENTIFIED ISSUES
In an email dated, October 22, 2024, Appellant made the following requests:

A. Correct Government Records (Wrong Parcel Number)
Appellant’s Request: The applicant identified the landmark to be on Parcel Number 4272- 026-902, and this is currently how it appears in government records. The correct Parcel Number should be 4272-016-903 and 4272-015-900.

Appellant alleges that the application identified the Compass Rose Landmark to be on the incorrect Parcel Number. This issue has no bearing on the appeal or the Landmark designation. The Statement of Official Action (STOA) does not require nor does it identify any parcel number for the proposed landmark. To the extent any City records reflect this incorrect Parcel Number, they can be updated accordingly. //
//

12.A.n
Packet Pg. 867 Attachment: Attachment N Supplemental City Attorney's Office Staff Report [Revision 1] (6747 : Landmark Appeal - Airport Compass Rose)

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B. Confirm if the Landmark Designation Has Any Impact on the Schedule of Resolution 11026 and the SM Airport Conversion Project
Appellant’s Request: Please “ensure that SMO will cease to operate as an airport and shall be closed to all aeronautical use forever effective as of midnight on December 31, 2028” per Resolution 11026 or identify any potential schedule impacts. Please identify any potential schedule impacts or confirm the Airport Conversion Project will not be delayed by this landmark designation.

Resolution 11026 signed February 28, 2017, notes that Council desires that the City take all actions necessary to comply with the Consent Decree, so that the Santa Monica Airport will close effective as of midnight on December 31, 2028. The Airport Conversion Project follows the directives in the Resolution.

The Landmark designation of the Compass Rose will not affect the Resolution or the potential closure of the airport pursuant to the Consent Decree. Staff has addressed this concern in the Council appeal staff report, noting:
“Staff’s review of the Consent Decree finds that there is no basis in the Consent Decree or in its incorporated grant assurances that limit the City’s ability to designate the Compass Rose as a landmark since such designation does not affect the safe or efficient operation of the Airport as an aviation facility. Neither the Consent Decree nor Charter Section 640 is relevant to the City’s landmarks process as it relates to the Compass Rose.” The Airport Conversion Project has no bearing on whether the Compass Rose meets the findings to be a designated Landmark. The Airport Conversion Project is already underway and proceeding independent of Council’s consideration of the Landmark designation appeal hearing.

C. Clarify if the Compass Rose can Potentially be Relocated Appellant’s Request: The Landmark Commission found the Compass Rose has been relocated over time and the “current location is not necessarily historic.” Can it be moved or re-painted if necessary to align with future park plans? For example, could it be moved to where the Museum of Flying is if it was determined to be the best location for it? Yes, the Compass Rose can be relocated. Pursuant to Santa Monica Municipal Code Section 9.56.140, the Landmarks Commission can issue a Certificate of Appropriateness for any proposed alteration, restoration, construction, removal, relocation or demolition, in whole or in part, of or to a Landmark or Landmark Parcel, so long as it meets the enumerated criteria. The City has a history of granting Certificates of Appropriateness to allow proposed relocations of historic resources where the request meets the enumerated criteria. These include, but are not limited to, 1333 and 1337 Ocean Avenue (Gehry Project), 2520 Second Street (Shotgun House), and 2501 Second Street.

As indicated in the draft Council STOA, Section III, the location of the Compass Rose near or adjacent to the airfield, runway, taxiway, or other associated feature is listed as one of four character-defining features. This means if the Council concurs that the location is a character-defining feature, the Landmarks Commission, when deciding on a Certificate of Appropriateness for any proposed relocation of the Compass Rose, would consider its proximity near or adjacent to the former location of the airfield, runway, taxiway, or other associated feature.

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D. Obtain Written Approval for the City’s Legal Use of the Trademarked Symbol
Appellant’s Request: Ninety-Nines, Inc., a Delaware Corporation located in Oklahoma, is the legal owner and licensor of the trademark. The Los Angeles 99s is only a chapter of the Southwest Section of the Ninety-Nines® International Organization of Woman Pilots® and is likely a licensee of the trademark. To ensure proper use of the symbol and to avoid litigation the City if encouraged to obtain written approval from the trademark owner.

This issue did not arise in any prior public hearings for the Compass Rose and has no bearing on the Landmark status of the Compass Rose. Further, the City is unaware of any alleged trademark infringement claims with respect to the Compass Rose, which has been in its current form since the late 1980s. Nonetheless, the City will engage with the applicant (the 99s) to ensure proper use of any trademarks.

E. Public Access & Funding Opportunities
Appellant’s Request: Help make the landmark accessible to the public as soon as possible and direct the City to explore grants from the National Park Service Historic Preservation Funds to protect the land and to support the future Great Park.

This request is not relevant to Council’s consideration of whether the Compass Rose meets the findings to be a designated Landmark. Exploring funding opportunities will take place separately as part of the Airport Conversion Project.

III. ADDITIONAL REQUESTS
On October 27, 2024, after the initial hearing had been scheduled, the Appellant contacted the City with the following additional requests:
(a) Add “Near or Within a Park or Recreation Area” to the character defining features. (b) Add “ordinal directions” to the Compass Rose for consistency with the NinetyNine's trademarked 16-point Compass Rose to address visual inconsistency. (c) Clarify as to whether the Compass Rose is functional or decorative? As above, these requests are not relevant to Council’s consideration of whether the Compass Rose meets the findings to be a designated Landmark and should not be considered by the Council as relevant in this appeal.

IV. CONCLUSION
As noted above, the Appellant has stated support for the Landmark designation of the Compass Rose. The Appellant’s recent questions have no bearing on Council’s consideration of the appeal and whether the Compass Rose meets the findings to be a designated Landmark. We hope this Supplemental Staff Report clarifies issues for Council, and please do not hesitate to contact our office if you have any additional questions or concerns.

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Packet Pg. 869 Attachment: Attachment N Supplemental City Attorney's Office Staff Report [Revision 1] (6747 : Landmark Appeal - Airport Compass Rose) City Council
Report
City Council Meeting: November 11, 2024
Agenda Item: 16.A
1 of 1
To: Mayor and City Council
From: Nikima Newsome, City Clerk, Records and Election Services Department Subject: Recommendation to accept Maxine Koza's resignation from the Human Services Commission and authorize the City Clerk to publish the vacancy.

Prepared By: Xavier Mota, Staff Assistant III
Approved Forwarded to Council
Attachments:

A. Resignation Email

16.A
Packet Pg. 870
1 Xavier Mota
From: Ivette Gomez
Sent: Thursday, October 31, 2024 12:36 PM
To: Xavier Mota
Subject: FW: Commission position
Follow Up Flag: Follow up
Flag Status: Flagged
Hi Xavier,
I am forwarding Human Services Commissioner, Maxine Koza, resignaƟon below.

Let me know if you need anything else from me.

Thanks,
IveƩe
-----Original Message-----
From: Maxine Koza <[email protected]>
Sent: Thursday, October 31, 2024 6:18 AM
To: IveƩe Gomez <IveƩ[email protected]>
Subject: Commission posiƟon

EXTERNAL
Hi IveƩe,
I hope this email finds you well. I wanted to let you know that over the course of the last 2 months I have had some significant health issues. AŌer much thought, I have come to the conclusion that I need to step down from my posiƟon as commissioner.

I am disappointed about this given that I recently started. Please convey my sincere apologies to the enƟre commission board.

Please do let me know next steps to officially terminate my posiƟon.

Warmly,
Maxine Koza

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Packet Pg. 871 Attachment: Resignation Email (6761 : Resignation: Human Services Commission M. Koza (2 mins.)) City Council
Report
City Council Meeting: November 11, 2024
Agenda Item: 16.B
1 of 1
To: Mayor and City Council
From: Nikima Newsome, City Clerk, Records and Election Services Department Subject: Request of Councilmember Zwick that the City Council have the City Attorney and City Manager begin the process of amending the Zoning Ordinance to allow extended operating hours consistent with State law for existing cannabis retailers.

Prepared By: Nikima Newsome, City Clerk
Approved Forwarded to Council

16.B
Packet Pg. 872
City Council
Report
City Council Meeting: November 11, 2024
Agenda Item: 16.C
1 of 1
To: Mayor and City Council
From: Nikima Newsome, City Clerk, Records and Election Services Department Subject: Request of Mayor Brock that the City Council request that the City Manager return with a resolution for the City to commit and pledge to the 30X30 Initiative – Advancing Women in Policing to increase the representation of women in the Santa Monica Police Department. Prior to returning, staff shall explore implementation of the pledge, including, but not limited to (1) Establishment of annual recruitment and promotion targets; (2) Implementation of enhanced mentorship and training programs; (3) A requirement for bi-yearly progress reports to Council including recruitment, retention, and promotion metrics; and (4) Ensuring policies and facilities continue supporting women officers' success. The City Manager shall also develop specific implementation strategies and metrics for Council review by June 2025.

Prepared By: Nikima Newsome, City Clerk
Approved Forwarded to Council

16.C
Packet Pg. 873
City Council
Report
City Council Meeting: November 11, 2024
Agenda Item: 16.D
1 of 1
To: Mayor and City Council
From: Nikima Newsome, City Clerk, Records and Election Services Department Subject: Request by Vice Mayor Negrete, Mayor Brock, and Councilmember Davis that the City Council consider allocating $10,000 from Council Discretionary Funds to support the Santa Monica High School Band Program. This allocation will assist in covering scholarships, transportation, and instrument rental for 62 students participating in the Wind Ensemble's performance tour in the United Kingdom (Edinburgh, Manchester, and London) in spring 2025.

Prepared By: Nikima Newsome, City Clerk
Approved Forwarded to Council
Attachments:

A. Discretionary Funds as of 11.7.24
B. Written Comments

16.D
Packet Pg. 874
Council Discretionary Funds
As of 11/7/24
FY 2023-24 - Status of Unspent Funds
Description Amount Notes
Unspent, committed funds from prior year $ 8,578.66 programmed but not spent yet Santa Monica Pony League to repair scoreboard at Los Amigos Park $ (5,000.00) Support City's public libraries (2,986.19)
Total FY 2023-24 unspent, uncommitted funds $ 592.47 Not needed for hosting Sister City Mazatlan FY 2024-25 - New Appropriation and allocations
Description Amount Programmed Date
FY 2024-25 - New Appropriation 127,653.00 Budget Adoption FY 2024-25, 6/25/24 Ocean Park Association for Annual 4th of July Parade (15,000.00) Budget Adoption FY 2024-25, 6/25/24 Business Improvement District (BID) Annual Support (29,000.00) Budget Adoption FY 2024-25, 6/25/24 Pico Youth and Family Center (PYFC) Car Show (6,000.00) Budget Adoption FY 2024-25, 6/25/24 Westside Coalition for Martin Luther King, Jr. Celebration (9,000.00) Budget Adoption FY 2024-25, 6/25/24 Santa Monica High School Grad Nite (20,000.00) Budget Adoption FY 2024-25, 6/25/24 Provide funds to assist in covering Samohi Latino Graduation event expenses (6,000.00) Budget Adoption FY 2024-25, 6/25/24
Provide funds to cover costs of the Memorial Day event (5,000.00) Budget Adoption FY 2024-25, 6/25/24 Sponsor Pride activities throughout the City (10,000.00) Budget Adoption FY 2024-25, 6/25/24 Sponsor programming for Roll @ Santa Monica (2,500.00) Council Meeting, 9/24/24, item 16C Provide funds to support scholarships and culturally relevant programming for Samohi student group Legado Latino
(5,000.00) Council Meeting, 10/22/24, item 16A
Total Programmed $ 107,500.00
Unprogrammed Balance Available $ 20,745.47
11/7/2024

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Packet Pg. 875 Attachment: Discretionary Funds as of 11.7.24 (6775 : Request for Discretionary Funds to Support SAMOHI Band) 1 David Yakobson
From: David Whatley <[email protected]>
Sent: Sunday, November 10, 2024 11:19 PM
To: councilmtgitems
Cc: London, SCS; [email protected]; [email protected]; [email protected]
Subject: Public Comments: Santa Monica City Council Meeting on Monday November 11, 2024 Fwd: Advocacy in support of Santa Monica High School Band students - upcoming tour in The United Kingdom Fwd: Ideas pertaining to Latino Voting Rights matter

EXTERNAL
November 10, 2024
Dear Santa Monica City Council,
I am writing to advocate in support of the proposed funding to be provided to Santa Monica High School music students for their upcoming band tour in the United Kingdom: here is weblink to the proposed funding for reference:
https://santamonicacityca.iqm2.com/Citizens/Detail_Meeting.aspx?ID=1442 Below is email dated October 28, 2024 written to The Mayor of Santa Monica in which I stated that my my former Academic mentee is an alumnus of Santa Monica-Malibu Unified School District band programs of which I believe had a significant impact upon his development: he graduated this year from George Washington University in Washington DC; I also stated that traveling to and performing in The United Kingdom will be an incredible opportunity and experience for Santa Monica High School music students.

Thank you for your time with this email and I urge the Santa Monica City Council to support funding for Santa Monica High School music students' upcoming band tour that is proposed on the public agenda for The City of Santa Monica's Monday November 11, 2024 Regular City Council Meeting.

Sincerely,
David Whatley
cc:

VIA EMAIL
The US Embassy in London
([email protected])
additional cc:

VIA EMAIL
Item 16-D
November 11, 2024
Item 16-D
November 11, 2024

16.D.b
Packet Pg. 876 Attachment: Written Comments [Revision 1] (6775 : Request for Discretionary Funds to Support SAMOHI Band) 2 Ms. Rebecca Terlizzi & Mr. Kevin McKeown
Santa Monica High School's Band Program
([email protected])
Diplomat In Residence, Southern California
University of California, Los Angeles
([email protected])

---------- Forwarded message ---------
From: David Whatley <[email protected]>
Date: Mon, Oct 28, 2024, 9:44 AM
Subject: Advocacy in support of Santa Monica High School Band students - upcoming tour in The United Kingdom Fwd: Ideas pertaining to Latino Voting Rights matter To: <[email protected]>
Cc: <[email protected]>, <[email protected]>, <[email protected]>
October 28, 2024
VIA EMAIL ([email protected])
The Honorable Phil Brock, Mayor
The City of Santa Monica
Dear Mayor Brock,
This is David Whatley and I am writing to follow-up on my recent advocacy to you and the rest of the City at last week's City Council meeting.

Here is weblink to the City Council meeting for reference:
https://www.youtube.com/live/xSEmyQoX70Q?feature=shared First and foremost I want to thank you and the City once again for granting my ADA accommodation request and allowing me to participate in the meeting via telephone.

Secondly, with regard to my advocacy pertaining to the City ending the Latino voting rights litigation, below are some ideas I presented earlier this month to both Gibson & Dunn and Shenkman & Hughes with regard to legal fees:

I advocated that a portion of the financial costs associated with the matter be used to fund youth programs and education programs in the community:

I suggested The Boys and Girls Club; The Pico Youth and Family Center; and literacy and other programs at the City's public libraries.

Item 16-D
November 11, 2024
Item 16-D
November 11, 2024

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Packet Pg. 877 Attachment: Written Comments [Revision 1] (6775 : Request for Discretionary Funds to Support SAMOHI Band) 3 However after listening to public comments at last Tuesday's meeting, I would also like to advocate in support of Santa Monica High School's band program and efforts being made to provide scholarships for wind ensemble music students for the band's upcoming tour in The United Kingdom.

As you are aware I am a classically trained singer: it was an honor to have invited you to a concert I sang in many years ago at First United Methodist Church Santa Monica when I was a Walter Fox Singer with The Verdi Chorus: www.verdichorus.org/
I also previously sang with Opera Nova Santa Monica, a regional opera company founded by Santa Monica Housing Commission Chair Gail Gordon and who previously was one of my voice teachers: today she serves as founder and artistic director of Numi Opera: www.numiopera.org In addition I have sung in the music ministries of multiple Santa Monica faith-based organizations including St. Monica's Catholic Community; Mt. Olive Lutheran Church; and First Presbyterian Church Santa Monica.

I am advocating that the City provide the fifteen thousand dollars in funding for scholarships for Santa Monica High School music students that was asked for at last week's City Council meeting by Ms.

Rebecca Terlizzi, Band Parent Volunteer: Mr. Kevin McKeown, Director of Bands with Santa Monica High School also spoke at last week's meeting.
www.samohiband.org
My former Academic mentee is an alumnus of Santa Monica-Malibu Unified School District band programs of which I believe had a significant impact upon his development: he graduated this year from George Washington University in Washington DC.

Traveling to and performing in The United Kingdom will be an incredible opportunity and experience for Santa Monica High School music students.

Thank you for your time and consideration with regard to my advocacy.

Respectfully submitted,
David Whatley
1550 Wilson Blvd. Ste. 700
Arlington, VA 22209
+1-202-436-4340 Google Voice
cc:

VIA EMAIL
Ms. Rebecca Terlizzi & Mr. Kevin McKeown
Santa Monica High School's Band Program
([email protected])
Diplomat In Residence, Southern California
Item 16-D
November 11, 2024
Item 16-D
November 11, 2024

16.D.b
Packet Pg. 878 Attachment: Written Comments [Revision 1] (6775 : Request for Discretionary Funds to Support SAMOHI Band) 4 University of California, Los Angeles
([email protected])
---------- Forwarded message ---------
From: David Whatley <[email protected]>
Date: Tue, Oct 8, 2024, 10:25 AM
Subject: Ideas pertaining to Latino Voting Rights matter To: <[email protected]>, <[email protected]> Cc: <[email protected]>, <[email protected]>
October 8, 2024

VIA EMAIL
Mr. Daniel Adler, J.D.
([email protected])
Mr. Kevin Shenkman, J.D.
([email protected])
Dear Mr. Adler and Mr. Shenkman,
My name is David Whatley and I am writing to you with regard to Latino Voting Rights.

It was mentioned in a September 2024 local news article that one of the key hindrances with regard to moving forward with regard to the Latino Voting Rights matter in The City of Santa Monica concerns that of legal fees.

In the article the judge is quoted as having said, "I don't know if you can do it, but maybe think outside the box as to how you might come up with a resolution". Here is weblink to the news article for reference:
https://www.surfsantamonica.com/ssm_site/the_lookout/news/News-2024/September2024/09_09_2024_Voting_Rights_Judge_Issues_Dire_Warning.html I would like to present to the community the following ideas with regard to this matter:

What if attorneys for both parties agree that a portion of the total legal fees be used to fund community programs for youth?
For example a portion of the fees could be used to fund local nonprofits that provide music, sports, and other extracurricular activities to Santa Monica youth.

Two examples that come to mind are The Santa Monica Boys and Girls Club and The Pico Youth and Family Center.

Item 16-D
November 11, 2024
Item 16-D
November 11, 2024

16.D.b
Packet Pg. 879 Attachment: Written Comments [Revision 1] (6775 : Request for Discretionary Funds to Support SAMOHI Band) 5 Another idea is that a portion of the fees could also be used to expand education programs in the community for example literacy and other programs at the City's public libraries.

Over the years I have had the honor and privilege to serve as a volunteer on over a dozen American election campaigns including on The George W. Bush and Barack Obama Presidential campaigns.

Voting Rights are a fundamental part of our nation's democracy.

I am advocating that the original court ruling in favor of Latino Voting Rights be implemented in Santa Monica and that a portion of the financial costs associated with this matter be used to fund youth programs and education programs in the community.

Thank you for your time and consideration with regard to my advocacy.

Sincerely,
David Whatley
cc:

VIA EMAIL
The City of Santa Monica
([email protected])
additional cc:

VIA EMAIL
Barack Obama Presidential Library
([email protected])
George W. Bush Presidential Library
([email protected])
Item 16-D
November 11, 2024
Item 16-D
November 11, 2024

16.D.b
Packet Pg. 880 Attachment: Written Comments [Revision 1] (6775 : Request for Discretionary Funds to Support SAMOHI Band) 6 Item 16-D
November 11, 2024
Item 16-D
November 11, 2024

16.D.b
Packet Pg. 881 Attachment: Written Comments [Revision 1] (6775 : Request for Discretionary Funds to Support SAMOHI Band) City Council
Report
City Council Meeting: November 11, 2024
Agenda Item: 16.E
1 of 1
To: Mayor and City Council
From: Nikima Newsome, City Clerk, Records and Election Services Department Subject: Request by Mayor Brock that the City Council preemptively approve Mayor Brock’s use of budgeted travel funds for each to attend the National League of Cities (NLC) City Summit in Tampa Bay, Florida, scheduled for November 13-16, 2024. Resolution Number 11314 (attached) sets forth Council guidelines for travel fund usage. Section I, “Council Travel and Expense,” Sub-section A, authorizes Councilmembers to attend events hosted by organizations in which the City holds membership, including the NLC. It further specifies that any post-election travel by outgoing Councilmembers must be approved by a simple majority at a duly noticed Council meeting.

Given that the City has not received certified election results prior to the November 11th Council meeting, it is unclear whether Mayor Brock’s status qualifies him as “outgoing” for the dates of the NLC City Summit. Preemptive approval of Mayor Brock’s travel ensures adherence to Council travel policy without uncertainty.

Prepared By: Nikima Newsome, City Clerk
Approved Forwarded to Council
Attachments:

A. R11314
B. Written Comments

16.E
Packet Pg. 882
1 City Council Meeting: January 26, 2021 Santa Monica, California RESOLUTION NUMBER 11314 CCS)
City Council Series)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA REGARDING TRAVEL BY

COUNCIL MEMBERS TO INCLUDE CITY COUNCIL GUIDELINES AND STANDARDS REGARDING

COUNCIL TRAVEL, STAFF ASSISTANCE FOR, CITY ISSUED TECHNOLOGY EQUIPMENT AND

ACCEPTED USE, AND OTHER RESOURCES AVAILABLE TO COUNCILMEMBERS WHEREAS, Section 602 of the City Charter of the City of Santa Monica provides that members of the City Council shall receive reimbursement for necessary travel and other expenses when on official duty out of the City on order of the City Council upon the same terms and conditions applicable to City departmental directors; and WHEREAS, Councilmembers require certain technology equipment and services to review Council agenda packet materials, conduct constituent outreach and policy research, and perform other tasks necessary to their duties as Councilmembers in an optimal manner; and WHEREAS, on March 25, 1980, the City Council adopted Resolution No. 5532, which clarified Section 602 of the City Charter by establishing a policy regarding travel by Councilmembers; and
WHEREAS, on May 19, 1998, the City Council adopted Resolution No. 9270, which amended and expanded Resolution No. 5532 to include City Council guidelines and standards regarding Council travel, staff assistance for, and other resources available to Council members; and
WHEREAS, on October 7, 2005, California adopted Assembly Bill 1234, which, among other things, implemented statewide rules governing travel reimbursement for City Council members; and
WHEREAS, on October 16, 2017, the City adopted Administrative Instruction II 4 10, Employee Access and Use of Computer Networks, Retention and Destruction of Electronic Communications, a copy of which is attached as Exhibit A and incorporated herein by reference, which sets policies and procedures for use of the City’s computer equipment, networks wired and wireless), cloud computing environments, internet, and intranet and for the use, ownership, retention and destruction of all electronic data stored and managed by the City’s electronic communications systems, and which applies to all City employees, officers, consultants, contractors, and temporary agency employees authorized to use the City’ s electronic communications systems or networks while conducting City business as regular or temporary users; and
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Packet Pg. 883 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC) 2 WHEREAS, on October 16, 2017, the City adopted revised Administrative Instruction II 4 12, Employee Access of City and Personal Telecommunications Equipment, a copy of which is attached as Exhibit B and incorporated herein by reference, which sets policies and procedures for the use of City and employee owned telecommunications equipment, including telephones, cellular phones, smartphones, tablets, laptops, personal computers, and mobile data devices, by City staff for conducting City business, and which applies to all employees who are issued or authorized to use City owned telecommunications equipment or are authorized to use their personal devices for conducting City business on a regular or temporary basis; and WHEREAS, on May 1, 2019, the City adopted revised Administrative Instruction IV 2 1, Travel and Meeting Expenses and Mileage Reimbursements, a copy of which is attached as Exhibit C and incorporated herein by reference, which sets policy and establishes procedures for travel, meeting, and mileage reimbursements for any individual that conducts business on behalf of the City of Santa Monica, including Council members pursuant to City Charter Section 602(c)), members of City Boards and Commissions, City staff members, and contractors; and WHEREAS, given the adoption of Assembly Bill 1234, significant changes in technology, and the City’ s implementation of the updated administrative instructions described above, all of which have occurred after the adoption of Resolution No. 9270, the City Council desires to update and revise its guidelines and standards regarding council travel, staff assistance for, city issued technology equipment and accepted use, and other resources available to councilmembers;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS:

SECTION I. Council Travel and Expense. In accordance with Government Code Sections 36514.5, 53232.2 it is the policy of the City to pay actual and necessary expenses incurred by Council members when they travel while conducting official City business. In furtherance of this policy, the following guidelines are established:

A. Councilmembers' attendance at conferences and meetings. Councilmembers are authorized to attend conferences, conventions, meetings, educational seminars and other events sponsored by those organizations in which the City holds membership or sponsored by the City. Examples of such organizations are National League of Cities, League of California, Cities, Local Government Commission, Independent Cities Associations and the Southern California Association of Governments. Any other travel by Councilmembers and all travel by outgoing post election) Councilmembers must be approved at a duly noticed Council meeting, by a simple majority of the members in attendance.

B. Travel Budget. Each Councilmember shall receive budget authority for an equal amount of travel funds at the beginning of each fiscal year. The amount of budget authority is revised each year based on the Consumer Price Index CPI) applied to the City’ s Supplies DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

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Packet Pg. 884 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC) 3 and Expenses accounts. For outgoing Councilmembers and those standing for re election, five twelfths of the annual travel budget will be allocated at the beginning of the fiscal year; for incoming Councilmembers and those re elected, seven twelfths of the annual travel budget will be allocated when the Councilmember is installed. Travel expenditures by each Councilmember are limited to the amount of funds in his or her individual trips and meetings” account. One Councilmember may authorize use of a portion of his or her allocation by another Councilmember if authorization is made in writing to the Council Office staff with a copy to the City Manager.

C. Expenses Reimbursed. Guidance regarding reimbursable expenses is included in City Administrative Instruction IV 2 1, Travel and Meeting Expenses and Mileage Reimbursements, which must be adhered to by all Councilmembers. This guidance, and the procedures for reimbursement set forth in this guidance, are intended to comply with Government Code Sections 53232.2 and 53232.3.

D. Reports on Travel. In accordance with Government Code Section 53232.3(d), Council members who attend conferences or other meetings and request reimbursement of expenses by the City must provide a brief report on the meeting( s) attended at the expense of the City at the next regular meeting of the City Council.

SECTION II. Hosting Events for Visiting Dignitaries. The City may host social events intended to welcome dignitaries visiting the City in their official capacity as an elected or appointed official of a governmental entity, foreign or domestic. Within the constraints of the Council Office budget public entertainment line item), the following procedures and policies apply:

A. A Councilmember shall place an item on the City Council agenda to request advance approval for hosting and paying for the event. The request should include identification of the guests to be invited, a not to exceed" cost of the event, the official purpose of the visit and any written itinerary from the visiting dignitaries.

B. All Councilmembers shall be invited to attend any approved event for visiting dignitaries.

C. All guests invited to attend an approved event shall have an official purpose for attending the event or shall be the spouse or companion of a City official or visiting dignitary.

SECTION III. Resources Available for Conducting City Business. Certain resources are required by Councilmembers to conduct City business. Within the constraints of the budget and upon request from the Councilmember, the following resources will be made available:

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Packet Pg. 885 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC) 4 A. A key or access card to City Hall and the Council Office to be returned when a Councilmember leaves office.

B. A reasonable amount of office supplies including stationary), photographic portraits of the Councilmember and business cards for official City use.

C. Publications, professional journals and other written, audio or video materials required by a Councilmember to conduct City business, as long as all materials are paid for from a Councilmember’ s budget allocation.

D. Information Retrieval/ Research by City Staff. A Councilmember may directly request routine, easily retrievable information from a staff member regarding an issue pending before the Council, an issue which the Councilmember intends to bring to the Council, or an issue previously established as Council policy. Such direct requests should be made through the City Manager, City Clerk, or City Attorney as appropriate and within departmental or administrative policies.

E. Responses to Citizen’ s Complaints by City Staff. Complaints about the administrative affairs of the City should be directed by the Councilmember to the City Manager or to the Council Office for a response through the City’ s incident response system.

Councilmembers may request that staff respond directly to the constituent or back to the inquiring Councilmember so that he or she may personally contact the complainant.

F. Assistance of Staff in Speech and Correspondence Preparation. Councilmembers are entitled to a reasonable amount of staff assistance for speech and correspondence preparation related to City business. The City Manager will evaluate the request and assign appropriate staff resources. When available, an outline of issues to be covered as well as available supporting material is to be provided by the requesting Councilmember. Requests should be limited to a speech or correspondence that reflects adopted Council policy or relates to matters that have been or will be considered by the Council
G. Intergovernmental Assignments. Reasonable staff assistance will be provided to Councilmembers serving on or seeking appointment to a nonpartisan intergovernmental body when the Council has approved appointment of a member to that body or, in the case when the Council is not the approving body, if the Council has consented to that member sitting on that body. For purposes of this policy, intergovernmental bodies are broadly defined to include committees of intergovernmental agencies or organizations.

Use of staff shall be consistent with the following guidelines:

1. If the intergovernmental body has its own professional staff, such staff should be used to the greatest practical extent, rather than City staff.

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Packet Pg. 886 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC) 5 2. City staff may attend the intergovernmental meeting if the Councilmember requests such attendance with the approval of departmental and City management.

3. The primary responsibility of staff is to review issues before the intergovernmental body as they may affect the City and advise and assist the Councilmember in presenting issues before the full Council or representing Council’s position before the body.

H. Routine Support Services. The Council Office staff provides routine support services to Councilmembers including the following:

1. Preparation of correspondence relating to official City business within the resource restraints of the adopted budget and the limitations noted above. Each of the Councilmembers will be given equal consideration. City resources will not be made available for correspondence to or for political organizations, in support of a Councilmember’s pursuit of an elective or partisan office, in support of or opposition to a ballot measure, or in support of someone else's pursuit of an elective or partisan office.

2. Assistance in scheduling meetings concerning City business and making logistical and travel arrangements for official meetings. This includes but is not limited to arranging for meeting rooms. The fee for the room shall be consistent with the fees charged to City staff and may be charged to the City Council Office budget.

3. Assistance in securing single copies of official records.

4. Unless otherwise requested by a Councilmember, Council mail will be opened daily and if of a non urgent nature, distributed with the agenda on Thursday and before Council meetings on Tuesday evening. If there is no council meeting scheduled during a two week period, then mail will be delivered to the Councilmember’ s home at least once weekly. Councilmembers may pick up mail at City Hall at any time.

5. Response, at a Councilmember’s request, to telephone inquiries.

SECTION IV. City issued Technology Equipment and Accepted Use. To support the Council in constituent outreach, policy research, and other uses necessary to their services as Councilmembers, the City will provide each Council member with technology equipment as described below:

1. Each Councilmember will be provided with one laptop, one smartphone, and one tablet device. The City will issue equipment in accordance with City standards as described below. In selecting equipment, each Councilmember will have the option to select a laptop, smartphone, and tablet from the following two options:

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Packet Pg. 887 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC) 6 Device Option 1 Option 2
City Provided
Service Plan
Service Plan
Estimated Cost
City Provided
Internet Access?
Laptop City' s current
standard user
Windows
Laptop, with
docking
station,
external
monitor,
keyboard, and
mouse.

City' s current
standard user
Mac Laptop,
with docking
station,
external
monitor,
keyboard, and
mouse.

N/ A N/ A Yes, via smart
phone hotspot
using smart
phone data
plan.

Smart
Phone
City’ s current
standard
Android
phone.

City’s current
standard
Apple phone.

Unlimited plan:
includes
unlimited data,
texts, calls, and
hotspot. Does
not include
international
services when
used outside of
the U.S.

50.70/ month Yes, via data
plan.

Tablet City' s current
standard
android
tablet.

City' s current
standard
Apple tablet.

N/ A N/ A Yes, via smart
phone hotspot
using smart
phone data
plan.

All equipment must be returned to the City when the Councilmember leaves office. All services paid for by the City will be discontinued when the Councilmember leaves office.

2. Each Councilmember will be provided with a smart phone and service through the City’ s standard service plan. The service plan will include unlimited data, texts, and calls. The plan will also include hotspot service for enabling internet access connection for a tablet and laptop. The service plan will be paid for by the City through the City’s service contract with the service provider. The City will only be responsible for paying for the service plan as outlined above. The City will not pay for or reimburse Councilmembers for any other services outside of what is described above, such as in home internet access or television/ cable service.

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Packet Pg. 888 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC) 7 3. When travelling outside of the U.S. for official City business, Councilmembers may request for the City to temporarily activate an international data and voice service plan for their smart phone. Such service will be paid for by the City when used specifically for the purposes of conducting official City business. Requests to activate international data and voice service must be communicated to the City at least two weeks in advance of the scheduled travel date.

4. As with all City technology, the Information Services Department will provide technical support and training to Councilmembers on the use of City issued technology equipment as needed.

5. On a routine basis, the City will require that any end of life” equipment be returned to the City, to be replaced with new equipment in order to keep current with City standards. This equipment will be replaced as follows: laptops every four years and smartphones every three years.

6. Councilmembers may elect to purchase their City issued end of life laptops, tablets, or cellphones including device accessories) after they have been retired as per the terms above. The fair market value of the device will be determined by the Information Services Department through benchmarking of third party technology resellers. If a councilmember chooses to purchase the device, it will be provided as is” with a standard operating system and, where applicable, the standard software productivity suite. No warranty support or service will be provided for these devices by the Information Services Department.

7. Any Councilmember who is currently receiving a subsidy for home Internet Service will continue to receive this subsidy until such time as they are no longer part of the Council.

8. Councilmembers will use City issued technology equipment in accordance with the policies and procedures set forth in City Administrative Instruction II 4 10, Employee Access and Use of Computer Networks, Retention and Destruction of Electronic Communications, and City Administrative Instruction II 4 12, Employee Access of City and Personal Telecommunications Equipment.

SECTION V. The City Clerk shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect.

APPROVED AS TO FORM:

GEORGE S. CARDONA
Interim City Attorney
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Packet Pg. 889 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC) 8 Adopted and approved this of 2018
Mayor
I, Denise Anderson Warren, City Clerk of the City of Santa Monica, do hereby certify that the foregoing Resolution CCS) was duly adopted at a meeting of the Santa Monica City Council held on the of 2018 by the following vote
ATTEST:

DENISE ANDERSON WARREN
City Clerk
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Packet Pg. 890 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ATTACHMENT D
9 Exhibit A
Administrative Instruction II-4-10, Employee Access and Use of Computer Networks, Retention and Destruction of Electronic Communications DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

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Packet Pg. 891 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Employee Access and Use of
Computer Networks, Retention
and Destruction of Electronic
Communications
NUMBER: II-4-10
EFFECTIVE DATE: October 16, 2017 (Revised) PAGE: 1 of 10 I. PURPOSE
The purpose of this Administrative Instruction is to set forth policies and procedures for City employees’ use of the City's computer equipment, networks ( wired and wireless), Cloud computing environments, Internet, and Intranet and for the use, ownership, retention and destruction of all electronic data stored and managed by the City's electronic communications systems.

II. SCOPE
This Administrative Instruction pertains to all City employees, officers, consultants, contractors, and temporary agency employees authorized to use the City's electronic communications systems or networks while conducting City business as regular or temporary users. User authorizations are to be obtained in advance as outlined in this Administrative Instruction.

III. DEFINITIONS
A. Electronic Mail Message - A document created or received on an electronic mail system including e-mail, instant messages, tasks, brief notes, more formal or substantive narrative documents, appointments, calendar entries and any attachments, such as word processing text, data, photos, audio, video and other electronic documents, which may be transmitted with the message to an internal or external address.

B. Voicemail Message – A digital audio recording contained in voicemail or email communications systems.

C. Instant Message – An immediate, limited, and temporary electronic message sent via an instant messaging program that appears on the recipient’s screen as soon as it is transmitted.

D. Electronic Communications Systems – Computer applications used to create, receive, store, and transmit electronic communications, documents, and calendar entries, and electronic communications, which include electronic mail messages, voicemail messages, and instant messages.

EXHIBIT A
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Packet Pg. 892 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Employee Access and Use of
Computer Networks, Retention
and Destruction of Electronic
Communications
NUMBER: II-4-10
EFFECTIVE DATE: October 16, 2017 (Revised) PAGE: 2 of 10 E. Computer Equipment – Electronic hardware that can store, process, or send data and information. Electronic hardware includes servers, desktop computers, portable computers, tablet computers, switches, routers, printers, scanners, copiers, plotters, digital cameras, cellular telephones, and similar devices.

F. Personal Electronic Device (“ PED”) – Any Computer Equipment owned by a City employee or official and not provided or owned by the City.

G. Internet – A cooperative content hosting and forwarding system that links millions of computers together globally in a network where any computer can communicate with any other computer. Users of the Internet can view information on the World Wide Web, exchange electronic mail messages, participate in electronic discussion forums, send files from any connected computer to any other connected computer and remotely access and manage data and other computers using a variety of languages known as protocols.

H. Intranet - A private network that is contained within an organization and can only be accessed by employees or authorized persons of the organization. The main purpose of an Intranet is to share company information and computing resources among employees.

I. Malicious Programs – Unauthorized programs such as viruses, worms, spyware, malware, ransomware or any unsolicited programs that can cause damage to a computer or information on a computer or network. They have the ability to use one computer to attack or spread themselves to other computers.

They can attack or spread in many ways including using external media such as CD’s or portable drives, downloading information and software programs off the Internet, browsing infected Internet sites, instant messaging, and opening email attachments.

J. Computer Network – A wired or wireless ( Wi-Fi) communications system comprised of network servers, web servers, relational databases, desktop computers, switches, routers, hubs, storage area networks ( SAN’s), printers, networked scanners, copiers, plotters, reference information storage systems RISS), interactive voice response(IVR) systems, voice over internet protocol VoIP) systems, and software and applications licensed by the City.

EXHIBIT A
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Packet Pg. 893 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Employee Access and Use of
Computer Networks, Retention
and Destruction of Electronic
Communications
NUMBER: II-4-10
EFFECTIVE DATE: October 16, 2017 (Revised) PAGE: 3 of 10 IV. POLICY
A. The City's computer network shall be used solely for City business purposes and not for personal use. Personal use of the City’s computer network may result in termination of system access and disciplinary action up to and including termination. De minimis and occasional use of the City’s computer network conducted during an employee's break periods is permitted.

B. The City's electronic communications systems are meant to facilitate City business communication among City staff, and between City staff the public, consultants, and any other individuals contacted in the course of City business.

The intended use of the City’s computer equipment and networks, Internet, or Intranet is to allow employees to create, manage, locate, retrieve, and disseminate information for City business purposes.

C. Access to the City’s computer networks, Internet, or Intranet may, at the request of the employee's Department Head, be restricted for employees who do not require such access in the regular course of their duties.

D. Acceptable use of the City's computer network and electronic communications systems is the responsibility of every authorized user whether they use City computer equipment or personal devices.

E. Electronic communications sent or received using the City’s electronic communications systems are not private, and are subject to viewing and review by appropriate City employees. The author of each electronic communication must be aware at all times that he or she loses all control over that communication once it is sent, and all such messages are capable of being forwarded without the express permission of the original author. City users must use caution in the transmission and dissemination of messages, and must comply with all state and federal laws.

F. Data and files stored on the City’s computer network, and electronic communications sent or received on the City’s electronic communications systems, may be public records and therefore subject to release unless an exemption under the California Public Records Act will prevent disclosure or authorize withholding.

EXHIBIT A
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1. The system is not intended, designed or maintained to be used as the official records management or storage system for the City.

2. Employees may store or transfer files and data related to City business only on cloud-based storage systems, computer equipment, hard disc drives, or other media (including USB storage drives, DVDs, and CDs) approved by the Information Services Department.

H. Inappropriate Use
Use of electronic communications systems or computer networks shall be consistent with normal City business activities and in a way that is appropriate and non-offensive. Inappropriate or offensive use by City staff will be subject to disciplinary action. Inappropriate or offensive use includes, but is not limited to, the following examples:

1. Illegal activities;

2. Sending or posting threats or encouragement of bodily harm, the destruction of property; discriminatory messages; harassment, sexual or otherwise, as defined in any of the City’s anti-harassment or anti-discrimination policies City policies or other applicable law;

3. Use of electronic communications systems with malicious intent, to compromise the integrity of the City and its business in any way;

4. Libel or defamation;

5. Obscene messages;

6. Posting anonymous messages;

7. Political endorsements;

8. Commercial activities, Solicitation of funds for personal financial gain, or fraud;

EXHIBIT A
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9. Participating in any type of financial fraud such as "pyramid schemes," "Ponzi schemes," or "chain letters."

10. Adding, removing, modifying network header and machine access code information in an effort to deceive or mislead;

11. Unauthorized use of another person’s account ID, password;

12. Unauthorized sharing of passwords with other employees or members of the public;

13. Accessing, or attempting to access, the accounts of others, or to penetrate, or attempt to penetrate, security measures of the City’s network, Internet, Intranet or another entity's computer software or hardware, electronic communications system, or telecommunications system without permission or authority;

14. Transmitting SPAM (Irrelevant or inappropriate messages to a large number of recipients);

15. Intentionally disrupting network traffic or causing the city’s computer network or connected systems to malfunction, including the transmission of viruses, worms, bots or other malicious electronic code or documents;

16. Unauthorized installation or alteration of computer hardware or software;

17. The unauthorized destruction, removal, or deletion of any City files or data including but not limited to any files located on the network, desktop computers or any City-owned computer equipment;

18. Use of portable media including flash drives, SD drives, DVD’s, and CD’s to store and copy data, files, content from any City computers and from the City network, unless approved by the Chief Information Officer or designee;

19. Downloading or installation of audio, video, data or executable files for personal use, including, but not limited to photos, screen savers, music and movies;

EXHIBIT A
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20. Invading the privacy of individuals except in the course of conducting City business;

21. Reselling, extending, bridging, or otherwise misusing the Intranet and Intranet connections and or services;

22. Use of electronic communications systems which violates any City policies or practices that address appropriate behavior, outline rights, and set expectations for employees’ conduct and behavior while at work;

23. Use of third party electronic communications system(s) on City equipment without prior authorization by the Chief Information Officer or designee;

24. Use of online file storage services other than the City’s OneDrive for Business or other ISD-approved online file storage services.

I. Ownership, Confidentiality and Disclosure

1. Electronic communications systems are the property of the City, and all uses, content stored and messages processed and sent are subject to audit, review and possible disclosure.

2. The City, through its managers and supervisors, reserves the right to review the contents of employees' electronic files and electronic communications when necessary for City business purposes.

3. If abuse is suspected, and with approval from the Director of Human Resources and the Department Head, supervisors shall have the authority to inspect the content of any electronic communications possessed by a subordinate on City-owned devices.

EXHIBIT A
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Packet Pg. 897 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

4. If an employee creates, receives, or stores electronic records related to City business on a personal electronic device the employee must forward a copy of any such records to the City computer network as soon as practicable by sending or copying their City email address. Further, the City may ask the employee to review personal electronic devices ( PEDs) for such records to respond to requests for public records. For additional details on the use of PEDs, please review Administrative Instruction II-4-12 on Employee Use of City and Personal Telecommunications Equipment.

5. Information Services staff will at all times maintain the confidentiality of electronic communications residing on the computer network, except as necessary to comply with this Policy. Such items will not be casually examined or disclosed by any Information Services staff, regardless of access capability.

6. Designated Information Services staff authorized by the Chief Information Officer may, in the course of their duties, monitor activities in the electronic communications systems regarding suspected violations or security breaches whenever they may occur, and perform appropriate follow up.

7. Designated Information Services staff may access and review electronic documents and files only when authorized by the Chief Information Officer and the employee's Department Head.

8. Former employees have no right to the contents of electronic communications created during their time of employment with the City.

9. Former employees shall not access or attempt to access the City's computer network or electronic communications systems.

10. Upon leaving employment with the City, a user's electronic communications may be accessed for the purpose of saving those messages that pertain to City business. Rights to these files may be reassigned to another employee if necessary to conduct City business.

EXHIBIT A
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11. The City will monitor and may disclose any electronic communications stored on the computer network under the following circumstances:
a) If required by law to do so such as, but not limited to, subpoena and public records act requests;
b) In the course of an investigation triggered by indications of impropriety or as necessary to locate substantive information for business purposes; c) When necessary to investigate a possible violation of a City policy or a breach of the security of the electronic communications system; d) In the event there is reasonable suspicion that a user has committed or is committing a crime against the City or for which the City could be held liable.

J. Security and Access Violations

1. Information Services staff will make every effort to secure access to the electronic communications systems to authorized users only, and to permit mailbox" and calendar usage only to those users authorized by the City.

2. All users are to keep their user logins and passwords to email and instant message queues private.

3. While employees may set a confidential password, they should be aware that this does not suggest that the system is for personal use or confidential communication.

4. Users must not disclose their passwords to any other person for any reason.

EXHIBIT A
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5. Users have the ability to change their password at will, and are required to do so on a regular basis, as outlined by Information Services staff.

6. Any employee found to have engaged in access violations will be subject to termination of computer network access, disciplinary action, and criminal prosecution.

7. Employees will be required to complete an annual City information security training as approved by the CIO. Failure to complete the training successfully may result in the suspension of access to the City’s networks.

K. Communications Retention and Destruction

1. Emails are retained on the City’s servers for two years. Voicemails and instant messages are retained for 30 days.

2. Text and SMS messages created or received on cellular phones may be public records. If an employee uses text or SMS messages to conduct City business, the employee must capture the message using a means which ensures the entirety of the communication is preserved, and forward that communication to the employee’s City email address with a subject line enabling subsequent search for the subject of the communication.

3. No employee shall knowingly or corruptly alter, destroy, mutilate, or conceal a record, document or other object, with the intent to impair the object's integrity or availability for use in an official proceeding.

EXHIBIT A
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Packet Pg. 900 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Employee Access and Use of
Computer Networks, Retention
and Destruction of Electronic
Communications
NUMBER: II-4-10
EFFECTIVE DATE: October 16, 2017 (Revised) PAGE: 10 of 10 V. PROCEDURES AND RESPONSIBILITIES
Procedure Responsible Person(s)
Add/Remove License and Service
Requests for adding or removing employees
to or from the City's electronic messaging
systems are submitted via the through the
New User Account Request form in Service
Desk
Division Manager
Employees are added and removed from
electronic communications systems when
requested and approved by the appropriate
Division Manager
Helpdesk
Add/Remove Network Access
Requests for adding or removing employees
to or from the City's networks are submitted in
writing via a City Software Login Authorization
Form to the Helpdesk. A copy of the City
Software Login Authorization Form can be
obtained from the Information Services
Intranet site or by contacting the Helpdesk.

Division Manager
Employees are added and removed from
the City's networks when requested and
approved by the appropriate Division
Manager
Helpdesk
VI. AUTHORIZED BY
Rick Cole
City Manager

EXHIBIT A
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16.E.a
Packet Pg. 901 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC) 10 Exhibit B
Administrative Instruction II-4-12, Employee Access of City and Personal Telecommunications Equipment
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 902 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Employee Access of City and
Personal Telecommunications
Equipment
NUMBER: II-4-12
EFFECTIVE DATE: October 16, 2017 (Revised) PAGE: 1 of 19 I. PURPOSE
The purpose of this Administrative Instruction is to set forth policies and procedures for the use of City- and employee-owned telecommunications equipment by City staff for conducting City business. This equipment includes telephones, cellular phones, smartphones, tablets, laptops, personal computers, and mobile data devices.

This policy is intended to protect the security and integrity of the City’s data and technology infrastructure, and to ensure retention of public records which may be created or stored on City- and employee-owned telecommunications equipment.

Limited exceptions to the policy may occur due to variations in devices and platforms.

The City of Santa Monica allows its employees to use personally-owned telecommunications equipment at work for conducting City business or accessing City e-mail and the City internal website (eDesk) to receive City-related information.

The City reserves the right to revoke this privilege if users do not abide by the policies and procedures outlined below.

II. SCOPE
This Administrative Instruction applies to all employees who are issued or authorized to use City-owned telecommunications equipment or are authorized to use their personal devices for conducting City business on a regular or temporary basis. Authorizations must be obtained in advance as outlined in this procedure.

EXHIBIT B
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 903 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Employee Access of City and
Personal Telecommunications
Equipment
NUMBER: II-4-12
EFFECTIVE DATE: October 16, 2017 (Revised) PAGE: 2 of 19 III. DEFINITIONS
a) Telecommunications Equipment: Any type of device which can access the internet or other telecommunications system, including telephones, cellular phones, smart phones, tablets, laptops or mobile data devices. b) Telephones: Landline phones located in each department and City facility.

Telephones are most commonly located at each desk or workstation, and have the capability for local and long-distance calling.
c) Cellular Phones: Portable telephones that communicate over wireless networks. d) Smartphones: Cellular phones that perform many of the functions of a computer, typically having a touchscreen interface, Internet access, and an operating system capable of running downloaded applications.
e) Tablets: Portable computers that generally accept input directly onto an LCD screen rather than via an external keyboard or mouse.
f) Mobile Data Device: A type of computer laptop, or device that enables another device to receive Internet access over a cellular data connection instead of using telephone landlines or a wired connection and capable of running automated software applications.
g) Jailbroken: A device which has had software restrictions imposed by the manufacturer removed using a series of software exploits. Jailbreaking permits root access to the operating system, allowing the downloading and installation of additional applications, extensions, and themes that are otherwise unavailable.

EXHIBIT B
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 904 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Employee Access of City and
Personal Telecommunications
Equipment
NUMBER: II-4-12
EFFECTIVE DATE: October 16, 2017 (Revised) PAGE: 3 of 19 IV. POLICY
A. Assignment of City-owned Telecommunications Equipment

1. Any City-owned Telecommunications Equipment issued to an employee is entirely at the discretion of the City and the Employee’s Department Head and the Chief Information Officer. The device is not considered a benefit, or part of the employee’s compensation.

2. All requests for City-owned telecommunications equipment must be approved by the employee's Department Head and the Chief Information Officer or his or her designee.

3. Basis for approvals. The type of telecommunications equipment assigned to an employee will vary based upon the employee’s job duties. Departments will be advised by Information Services staff on the most cost-effective device for the employee’s work-related telecommunications needs. Periodic reviews and adjustments will be made by Information Services staff and departments.

The following criteria will be applied to determine the type of equipment to be assigned:
a) Telephones may be approved and issued to employees in City offices when there is a need for public or inter-office communications. Cellular phones should not be a replacement for standard City radio communications equipment. Cellular phones may be approved and issued to employees when there is a critical need for immediately-accessible communications at all hours of the day, or for an employee who is not often at a desk where a wired telephone would be available. Cellular phones may also be approved and issued to employees responsible for emergency response situations and emergency preparedness activities and employees who are frequently called upon to make administrative decisions off-site or during off-hours. They should only be issued to employees with radio equipment when the duties and responsibilities require them to leave their vehicles for extended periods of time or to communicate directly with outside vendors or agencies in the usual course of their field work.

EXHIBIT B
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 905 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Employee Access of City and
Personal Telecommunications
Equipment
NUMBER: II-4-12
EFFECTIVE DATE: October 16, 2017 (Revised) PAGE: 4 of 19 b) Smartphones should not be a replacement for cellular phones or standard City radio communications equipment. They should only be issued to employees who meet the following criteria. Smartphones may be approved and issued to employees with a critical need for immediately-accessible internet, email, or computer access at all hours of the day, or for an employee who is not often at a desk where a standard computer would be available. Smartphones may also be approved and issued to employees responsible for emergency response situations and emergency preparedness activities and employees who are frequently called upon to make administrative decisions off- site or during off-hours or have a need to use cameras for documentation or to access data, e-mail or mobile business applications when away from their primary computer or when working in the field.
c) Tablet devices should not be a replacement for cellular phones or smartphones. Tablets may be approved and issued to employees with a critical need for immediately-accessible internet, email, or computer access at all hours of the day, or for an employee who is not often at a desk where a standard computer would be available and these functions would require more screen space than is possible on a smartphone. d) Mobile data devices should not be a replacement for cellular phones or standard City radio communications equipment. Mobile data devices may be approved and issued to employees who are responsible for managing critical public safety operations, division managers and Department Heads who are frequently called upon to make administrative decisions off-site or during off-hours and supervisory staff responsible for managing large capital improvement projects or community programs who are regularly away from the office and require Internet access.

EXHIBIT B
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 906 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Employee Access of City and
Personal Telecommunications
Equipment
NUMBER: II-4-12
EFFECTIVE DATE: October 16, 2017 (Revised) PAGE: 5 of 19

4. All telecommunications equipment and service costs will be charged to the City Utility- Telephone account of the corresponding division and should be budgeted for in advance.

5. The employee will be issued City-owned equipment solely by Information Services Staff and only from a service provider currently under contract with the City.

6. Employee access to the City’s computer network and data must be approved by the employee’s Department Head or his or her designee and is limited based on user profiles defined and managed by ISD.

7. Upon termination of employment, all City-owned telecommunications equipment issued to the terminated employee must be immediately returned to the employee's Supervisor.
a) The Supervisor is responsible for receiving all of the equipment, verifying that it is in working order, and for documenting missing or inoperable components of the assigned equipment.
b) The Supervisor shall report problems with the equipment and any equipment reassignments to the ISD Help Desk immediately.

8. Lost or stolen City-owned equipment must be reported to the Supervisor of the employee to whom the equipment was issued, Risk Management, and the ISD Help Desk as soon as possible.

Employees who lose equipment shall be subject to the following policy:
a) The first equipment loss will be paid for by the City from the UtilityTelephone account of the division in which the employee works. b) Any subsequent equipment losses by the same employee will be paid for by the employee.

EXHIBIT B
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 907 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Employee Access of City and
Personal Telecommunications
Equipment
NUMBER: II-4-12
EFFECTIVE DATE: October 16, 2017 (Revised) PAGE: 6 of 19 B. Use of City-owned Telecommunications Equipment

1. The City may block or otherwise prevent employees from accessing certain websites or categories of websites.

2. Employees shall not accept or make collect calls unless the call is approved in advance by the employee’s Supervisor or Division Manager or is in response to an emergency or other matter related to critical City services.

Information Services Staff will report collect call acceptances to the employee's Supervisor or Division Manager.

3. Employees shall not make international calls without prior approval from a Supervisor or Division Manager.

4. Employees must maintain all telecommunications equipment and related accessories in proper working order, secure them from being lost, damaged, or stolen, and ensure they are used properly according to manufacturer specifications.

5. Each employee should notify his or her Supervisor or Division Manager immediately if his or her equipment is damaged or in need of repair.

6. The City may audit all records of use of City-owned telecommunications equipment. An employee’s misuse, loss, damage, or destruction of the equipment may result in disciplinary action, up to and including termination.

7. Employees with City-owned telecommunications equipment are expected to be available to receive City business communications during normal business hours, as workload requires, or as agreed upon with their Supervisors or Division Managers and in compliance with the appropriate Memorandum of Understanding (MOU).

EXHIBIT B
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 908 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Employee Access of City and
Personal Telecommunications
Equipment
NUMBER: II-4-12
EFFECTIVE DATE: October 16, 2017 (Revised) PAGE: 7 of 19

8. Employees may be required to carry or use City-owned telecommunications equipment outside of regularly scheduled work hours.

9. Employees are required to exercise good judgment in the use of City-assigned telecommunications equipment. This includes avoiding websites, telephone numbers, cellular phone numbers, or sending e-mail messages that would bring discredit upon the City or are offensive or obscene. Employees are responsible for notifying their Supervisors or Division Managers about any unwanted information or communication received.

10. Reimbursement for usages charges related to personal use of all City telecommunications equipment is the responsibility of every City employee and his or her Supervisor or Division Manager. Detailed and summary reports of calls made on City telecommunications equipment are generated each month for department review. These reports detail calling usage and charges for each call made. Department Heads or designees must review these reports to ensure compliance with these guidelines. Designated division staff will be able to report all personal use of City equipment to the employee's Supervisor or Division Manager who will verify the usage, remind the employee of the intended purpose of the equipment, coordinate any reimbursements due to the City, and initiate disciplinary action, if appropriate.

11. The employee’s City-owned device may be remotely wiped and all data removed if:
a) The device is lost or stolen;
b) The employment is terminated;
c) ISD detects a data breach, a virus, or similar threat to the security of the City’s data and technology infrastructure.

EXHIBIT B
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 909 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Employee Access of City and
Personal Telecommunications
Equipment
NUMBER: II-4-12
EFFECTIVE DATE: October 16, 2017 (Revised) PAGE: 8 of 19 C. Personal Electronic Devices ( PEDs) enrolled in the City’s Mobile Device Management service ( MDM), also known as the Bring Your Own Device BYOD) program.

1. Employees may voluntarily use their personal electronic devices ( PEDs) to perform official City business or when accessing City business applications, e-mail and the City internal website (eDesk) to receive City-related information through enrollment of their personal devices in the City’s MDM service.

2. Employees who choose to enroll their PEDs in the City’s MDM service should contact the ISD Help Desk, submit a Bring Your Own Device (BYOD) request and bring the devices to ISD for proper provisioning and configuration of standard apps, such as browsers, office productivity software and security tools, before they can access the City’s network, data or applications. a) Smartphones and tablets using the following operating systems are supported:
i. iOS
ii. Android
iii. Windows Phone
b) Network connectivity is supported by ISD. Please contact the ISD Help Desk with any issues related to accessing the following:
i. City e-mail
ii. City Websites
iii. Applications managed by ISD’s MDM system
c) Employees should contact the device manufacturer or their carrier for any other issues on their PED, including operating system or hardware-related issues.

EXHIBIT B
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 910 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Employee Access of City and
Personal Telecommunications
Equipment
NUMBER: II-4-12
EFFECTIVE DATE: October 16, 2017 (Revised) PAGE: 9 of 19

3. The City will not reimburse the employee for any costs associated with purchasing or using PEDs for City business purposes or while accessing City business applications, e-mail or the City internal website ( eDesk) to receive City-related information.

4. The City will not be responsible for an employee’s loss of any personal data or damage to his or her PED while using it for City business.

5. While ISD will take every precaution to prevent the employee’s personal data from being lost in the event that ISD must remote wipe the data on the MDM controlled applications on the PED, it is the employee’s responsibility, not the City’s, to take additional precautions to protect his or her personal data, such as backing up e-mail, text messages, contacts information, photos, etc.

6. The City reserves the right to disconnect a PED or disable City-provided services without notification.

7. Lost or stolen PEDs must be reported to the ISD Help Desk as soon as possible for remote wipe of data on the MDM controlled applications.

8. By enrolling in the BYOD program, the employee assumes full liability for risks including, but not limited to: the partial or complete loss of City and personal data due to an operating system crash, errors, bugs, viruses, malware, or other software or hardware failures, or programming errors that render the PED unusable.

9. The City reserves the right to take appropriate disciplinary action for noncompliance with this policy.

EXHIBIT B
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 911 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Employee Access of City and
Personal Telecommunications
Equipment
NUMBER: II-4-12
EFFECTIVE DATE: October 16, 2017 (Revised) PAGE: 10 of 19 D. Voicemail Messages

1. Voicemail may be used to improve internal communications within the City as well as enhance employees’ ability to serve the public.

2. Employees will keep their outgoing message(s) and announcements professional, timely and accurate. Outgoing messages should not contain jokes, jargon, offensive language, music, etc., in their announcements.

3. During periods of extended absence (vacations, conferences, trips, illness, etc.) employees should arrange to have mailbox coverage and an appropriate announcement directing the caller elsewhere.

4. Employees shall check messages regularly and attempt to promptly return calls.

5. The voice messaging system is part of the unified messaging system, which includes electronic mail, and is therefore subject to the Employee Access, Use, Retention and Destruction of Electronic Communications policy.

EXHIBIT B
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 912 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Employee Access of City and
Personal Telecommunications
Equipment
NUMBER: II-4-12
EFFECTIVE DATE: October 16, 2017 (Revised) PAGE: 11 of 19 E. Security for City-owned telecommunications equipment and City-approved PEDs

1. To prevent unauthorized access, all approved devices must be password protected using the features of the device and a PIN code, or fingerprint security that is required to access the data contained in the MDM software on the device. Attachment A details the required security settings.

2. Employees may not use smartphones or tablets to connect to the network unless the device is on the City’s list of supported devices.

3. MDM managed data on City-approved personal devices may be remotely wiped and all data removed if:
a) The device is lost or stolen;
b) The person’s employment is terminated;
c) ISD detects a data breach, a virus or similar threat to the security of the City’s data and technology infrastructure;
d) Devices that are “jailbroken” or “rooted” may not be enrolled in the BYOD program.

EXHIBIT B
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 913 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Employee Access of City and
Personal Telecommunications
Equipment
NUMBER: II-4-12
EFFECTIVE DATE: October 16, 2017 (Revised) PAGE: 12 of 19 F. Inappropriate Use
Use of electronic communications systems or computer networks shall be consistent with normal City business activities and in a way that is appropriate and non-offensive. Inappropriate or offensive use by City staff will be subject to disciplinary action. Inappropriate or offensive use includes, but is not limited to, the following examples:

1. Illegal activities

2. Sending or posting threats or encouragement of bodily harm, the destruction of property or harasses another individual; discriminatory messages; harassment, sexual or otherwise, as defined in any of the City’s antiharassment or anti-discrimination policies City policies or other applicable law;

3. Use of electronic communications systems with malicious intent, to compromise the integrity of the City and its business in any way;

4. Libel or defamation;

5. Obscene messages;

6. Posting anonymous messages;

7. Political endorsements;

8. Commercial activities, Solicitation of funds for personal financial gain, or fraud;

9. Participating in any type of financial fraud such as "pyramid schemes," "Ponzi schemes," or "chain letters"

10. Adding, removing, modifying, or identifying network header information in an effort to deceive or mislead;

EXHIBIT B
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 914 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Employee Access of City and
Personal Telecommunications
Equipment
NUMBER: II-4-12
EFFECTIVE DATE: October 16, 2017 (Revised) PAGE: 13 of 19

11. Unauthorized use of another person’s account ID, password or other identifying information;

12. Unauthorized sharing of passwords with other employees or members of the public;

14. Transmitting SPAM (Irrelevant or inappropriate messages sent on the Internet to a large number of recipients);

15. Intentionally disrupting network traffic or causing the city’s computer network or connected systems to malfunction, including by transmitting viruses, worms, bots or other malicious electronic code or documents;

16. Unauthorized installation or alteration of computer hardware or software;

17. The unauthorized destruction, removal, or deletion of any City files or data including but not limited to any files located on the network, desktop computers or any city provided equipment (i.e. external hard drives, laptops, flash drives, etc.);

18. Use of portable media including flash drives, sd drives, DVD’s, and CD’s to store and copy data, files, content from any City computers and from the City network;

19. Downloading or installation of audio, video, data or executable files for personal use, including, but not limited to photos, screen savers, music and movies;

20. Invading the privacy of individuals except in the course of conducting City business;

EXHIBIT B
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 915 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Employee Access of City and
Personal Telecommunications
Equipment
NUMBER: II-4-12
EFFECTIVE DATE: October 16, 2017 (Revised) PAGE: 14 of 19

21. Reselling, extending, bridging or otherwise misusing the Intranet and Intranet connections and or services;

23. Use of third party electronic communications system(s) on City equipment without prior authorization by the Chief Information Officer or his or her designee.

24. Use of online file storage services other than the City’s OneDrive for Business.

G. Ownership, Confidentiality, and Disclosure

1. City-issued telecommunications equipment and accessories are the property of the City.

2. The City, through its managers and supervisors, reserves the right to review voice and data usage reports and any data created or managed on Cityassigned telecommunications equipment or in City e-mail or software loaded on a City-approved PED when necessary for City business purposes.

3. City staff found to be using City-assigned telecommunications equipment or City- approved personal devices in an unauthorized manner while conducting City business will be reported to their supervisor and may be subject to disciplinary action up to and including termination.

EXHIBIT B
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 916 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Employee Access of City and
Personal Telecommunications
Equipment
NUMBER: II-4-12
EFFECTIVE DATE: October 16, 2017 (Revised) PAGE: 15 of 19 H. Safety Concerns with Using Telecommunications Equipment

1. Safety is the first concern. Employees must not use any mobile telecommunications equipment while operating any machinery, vehicles, or other device which requires concentration and attention to operate. If there is a risk of creating a hazard or danger to coworkers or members of the public while operating a device, all steps to avoid that danger should be taken.

2. Employees are expected to obey all laws applicable to the use of mobile telecommunications equipment. The use of mobile equipment while driving is not permitted. Vehicle Code Sections 23123 and 23123.5 require the use of a hands-free device in order to use a mobile phone while driving. The City will provide employees with approved hands-free devices for use with City-issued mobile devices. Regardless of the situation, even if driving in slow or stopped traffic, the employee should pull off to the side of the road and safely stop the vehicle before operating any electronic device.

3. Employees who are charged with traffic violations resulting from the use of a mobile telecommunications device while driving in the course of employment by the City may be subject to disciplinary action resulting from such traffic violations.

I. Departmental Policies
Each department may create and implement additional policies regarding the acceptable use of telecommunications equipment for employees within that department. Employees should follow the policies in their department regarding use of telecommunications equipment and services. In the event of a conflict between this policy and a department policy, this policy shall control.

EXHIBIT B
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 917 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Employee Access of City and
Personal Telecommunications
Equipment
NUMBER: II-4-12
EFFECTIVE DATE: October 16, 2017 (Revised) PAGE: 16 of 19 V. PROCEDURES AND RESPONSIBILITIES
Procedure Responsible Person(s)
Lost or Stolen Equipment

1. If City-owned equipment is lost, a City Property
Damage/Loss Report Form must be completed
and filed with the Risk Management Division
and a copy of the form must be submitted to the
ISD Help Desk. A copy of the City Property
Damage/Loss Report Form can be obtained
from the Risk Management website or by
contacting Risk Management. The City is not
responsible for lost personal equipment.

Employee’s Immediate
Supervisor

2. If City-owned equipment is stolen, a Police Petty
Theft Report Form must be completed and filed
with the Police Department, a City Property
Damage/Loss Report Form must be completed
and filed with the Risk Management Division
and a copy of both reports must be submitted to
the ISD Help Desk. A copy of the Police Petty
Theft Report Form can be obtained from the
Police Department website or by contacting the
Police Department. The City is not
responsible for stolen personal equipment.

Employee’s Immediate
Supervisor

3. Once the Petty Theft Form and/or the City
Property Damage/Loss Report Forms have
been completed, the vendor of the
telecommunications equipment or service shall
be notified to discontinue service.

ISD Help Desk

EXHIBIT B
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 918 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Employee Access of City and
Personal Telecommunications
Equipment
NUMBER: II-4-12
EFFECTIVE DATE: October 16, 2017 (Revised) PAGE: 17 of 19 Procedure Responsible Person(s)
Equipment Service and Repairs

1. All damaged City-owned equipment should be
reported to the ISD Help Desk who will work
with the equipment vendor to service or repair
the damaged equipment.

Employee’s Immediate
Supervisor
Reimbursing the City for Use of City Equipment

1. Monthly telecommunications statements must
be distributed to the designated division staff
that is responsible for managing
telecommunications bills.

Information Services Staff

2. The designated division staff must audit the
monthly statements and report all personal use
of the equipment to the employee's Supervisor
or Division Manager.

Designated Division Staff

3. Upon the discovery of personal use of City
issued equipment, the employee's Supervisor or
Division Manager must remind the employee of
the intended purpose of the telecommunications
equipment, coordinate any appropriate
reimbursements to the City in a timely manner,
and initiate disciplinary action if appropriate.

Employee’s Immediate
Supervisor and/or Division
Manager
VI. AUTHORIZED BY
Rick Cole
City Manager

EXHIBIT B
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16.E.a
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Page 18 of 19 ends

ATTACHMENT A
Security for City-owned devices

1. In order to prevent unauthorized access, all City-owned devices:
a. Must be protected with a four-digit PIN code or fingerprint unlock security, which is required to access thedata contained in the MDM software on the device. b. PINs must be changed every 90 days.
c. A new PIN cannot be one of 10 previous PINs.

2. The device must lock itself with a PIN if it’s idle for 5 minutes.

3. After 10 failed login attempts, the device will lock. Contact ISD to regain access.

Security for City-approved Personal Electronic Devices

1. In order to prevent unauthorized access, all City approved Personal Electronic Devices:
a. Must be protected with a five-digit alphanumeric PIN code or fingerprint unlock security, which is required to access the data contained in the MDM software on the device.
b. PINs must be changed every 90 days.
c. A new PIN cannot be one of 10 previous PINs.

2. The device must lock itself with a PIN if it’s idle for 5 minutes.

3. After 10 failed login attempts, the device will lock. Contact ISD to regain access.

EXHIBIT B
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 920 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC) II-4-12

Page 19 of 19 ends

ATTACHMENT B
E-mail, Intranet and Bring Your Own Device (BYOD) Enrollment Complete this form to:
1) Opt-in to receive a City of Santa Monica employee email account. 2) Enroll in the City of Santa Monica Bring Your Own Device (BYOD) program.

Once completed and approved, submit this form through the ISD Helpdesk ticketing system.

A
y
f
NOTE: If you are not requesting City e-mail access on your mobile devices, you can skip section B.

Date Employee Name Position Title Employee ID
Bargaining Unit Department/ Division Work Location
How can we contact you when your account has been set up? Personal Phone Personal E-mail Preferred Contact
Phone E-mail
I opt-in to the following:

To receive a City issued email account through a web browser.

To use my personal device to access my City issued email account, the City’s Intranet and v
f
connect to the City's network (BYOD program) using a downloadable smart phone app.

Complete this section only if you would like to access your City e-mail account and the Intranet on your personal device(s).

Installation of the City's secure productivity suite application is required on each device that is connecting to the City's network. Complete the following information for each device to ensure that it is compatible and properly configured to meet the City's network requirements. Attach additional pages if needed.

Mobile Device
Type: Smart Phone Tablet Other:

Mobile
OS
Apple iOS (version 4.0 or newer) Android ( version 2.2 or newer) Windows Phone (version 8.0 or newer)
Device Make
Model: Mobile Phone Number (if Applicable):

Intended Use (be as descriptive as possible):

I have read and understand the Administrative Instructions regarding Employee Access and, Use of Computer Networks, Retention and Destruction of Electronic Communications ( AI II-4-10) and Employee Use of City and Personal Telecommunications Equipment ( AI II-4-12).

I understand and agree to comply with the policies in the administrative instructions referenced above.

A
v
Employee Signature Printed Name Date
Supervisor Signature Printed Name Date
S
y
A
Department Head Signature Printed Name Date

EXHIBIT B
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 921 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC) 11 Exhibit C
Administrative Instruction IV-2-1, Travel and Meeting Expenses and Mileage Reimbursements
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 922 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Travel and Meeting Expenses
and Mileage Reimbursements
NUMBER: IV-2-1
EFFECTIVE DATE: May 1, 2019 (R) PAGE: 1 of 13
I. Purpose
The purpose of this administrative instruction is to set policy and establish procedures for travel, meeting, and mileage reimbursements. The policy ensures that travel expenses are reasonable and appropriate and reimbursements are not reported as taxable income to the individual. The procedures establish paperless reimbursement processing and retention.

II. Scope
This administrative instruction relates to costs incurred while traveling on City business or attending meetings and for costs associated with the use of a private vehicle for work-related transportation. The policy applies to any individual that conducts business on behalf of the City of Santa Monica including Council members ( pursuant to Santa Monica Charter section 602(c)), members of City Boards and Commissions, City staff members, and contractors.

III. Policy Overview
The City reimburses for attendance at professional conferences, seminars, trainings, and meetings contingent on approval. Staff members must receive preapproval from their Department Head or Division Manager.

The reimbursement procedures in this AI conform to the IRS Accountable Plan rules for business travel related expenses, and require that: expenses have a business connection, expenses are adequately accounted for within a reasonable amount of time, and any excess advance is returned to the City. If reimbursements do not follow the requirements in this document, the IRS may consider such payments as wages subject to payroll tax withholding.

Other policies or agreements contain travel reimbursement requirements, including, but not limited to bargaining unit agreements, grant agreements, and specific contracts. When requirements conflict, staff members must abide by those that are most restrictive. Departments may establish internal policies consistent with this AI.

EXHIBIT C
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 923 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Travel and Meeting Expenses
and Mileage Reimbursements
NUMBER: IV-2-1
EFFECTIVE DATE: May 1, 2019 (R) PAGE: 2 of 13
Reimbursable costs are limited to the following general classifications of costs:

Type of Cost Reimbursement method
A. Meals and incidentals Based on per diem rate, receipts not required
B. Lodging Submit an itemized receipt
C. Transportation (air, bus, taxi,
Uber/Lyft or similar services,
rental vehicles)
Submit an itemized receipt
D. Mileage Reimbursement
Submit Mileage Reimbursement
Claim Form for use of a personal
vehicle
E. Other Expenses (registration
fee, parking, internet and
phone charges)
Submit an itemized receipt
F. Peace Officers Standards and
Training (P.O.S.T)
Submit a Training Expense
Advance Request Form
More information on reimbursable costs is found in Section IV.

The City purchasing card is the preferred method for advanced payment of airfare, lodging and registration. Staff members must adhere to the Purchasing Card Administrative Instruction as guidelines for all advance purchases.

In the event that travel plans are cancelled, the staff member should make every effort to receive a full refund for all travel expenses and deposits. If a travel voucher is provided in lieu of a refund, it must be used for City-related travel.

EXHIBIT C
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 924 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Travel and Meeting Expenses
and Mileage Reimbursements
NUMBER: IV-2-1
EFFECTIVE DATE: May 1, 2019 (R) PAGE: 3 of 13
IV. Travel Costs/Eligible Expenses
A. Meals and Incidentals
The City will reimburse staff members for meal and incidental ( M&IE) costs not to exceed the Federal Government per diem allowance rates (see below).

Receipts are not required if the federal per diem amount is not exceeded for each day of travel.

Travel within the United States: Domestic Per Diem Rates established by the General Services Administration ( GSA) for meal and incidental reimbursements. The rates vary by destination and are available on the GSA website ( www.gsa.gov).

International travel: Foreign Per Diem Rates established by the U.S.

Department of State. See the U.S. Department of State for Foreign Per Diem Rates ( www.state.gov).

When claiming the per diem amount:

Purchasing cards cannot be used
Proof of time, place and business purpose must be clearly documented on the cover of the Travel and Meeting Expense Report and attached itineraries, registrations and travel documentation must support this purpose
Meals, tips, tax, beverages ( no alcohol) and incidentals are included in these per diem amounts and should not be itemized on the Expense Report. Incidentals are fees and tips given to baggage carriers, bellhops, hotel staff and for transportation between places of lodging or meetings and places where meals are taken.

The GSA Meals & Incidental Total amount should be printed from the website and attached to the Expense Report

EXHIBIT C
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 925 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Travel and Meeting Expenses
and Mileage Reimbursements
NUMBER: IV-2-1
EFFECTIVE DATE: May 1, 2019 (R) PAGE: 4 of 13
Paying for Another Staff Member’s Meal
If a staff member incurs a meal cost for themselves and other City staff members, the staff member incurring the cost will receive the portion of the per diem rate relating to the particular meal for each staff member they paid for. All attendees must be documented on the expense reimbursement documentation.

Meal Allowance for the First and Last day of Travel
Per IRS and GSA guidelines, staff members are eligible for 75% of the total M&IE rate on the first and last day of travel, regardless of the time of departure or return.

Conference Provided Meals
If the conference host provides meals to attendees for no additional charge, staff members must pro-rate the per diem to exclude the meal provided as follows:
20% of per diem for breakfast
30% for lunch
50% for dinner
Meal Allowance for Local Travel Outside of City limits
If a staff member is scheduled to begin travel after the start of his or her regular work day, no allowance may be claimed for breakfast. If a staff member is scheduled to begin travel after their regular lunch break, no allowance may be claimed for lunch.

EXHIBIT C
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 926 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Travel and Meeting Expenses
and Mileage Reimbursements
NUMBER: IV-2-1
EFFECTIVE DATE: May 1, 2019 (R) PAGE: 5 of 13
Exceptions to the Meal Per Diem
Business meetings at which City staff and external parties meet to discuss City business and where City staff have no control over the choice of location and associated cost are considered an exception to the per diem policy. In such cases, the City reimburses business meal expenses at the actual cost, subject to Department Director approval. The itemized business meal reimbursement receipt must be included in the Travel and Meeting Expense Report and backup must clearly document:

The amount of the expenditure;
The date and place of the expenditure;
The business purpose of the expenditure;
Brief justification for the cost above established per diem; and The name(s) of the individuals participating in the expense.

EXHIBIT C
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 927 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Travel and Meeting Expenses
and Mileage Reimbursements
NUMBER: IV-2-1
EFFECTIVE DATE: May 1, 2019 (R) PAGE: 6 of 13
B. Lodgings
The City reimburses for a standard single room (including taxes) for as many nights as necessary. If travel is related to a professional conference, it is often preferable to stay at the hotel hosting the conference.

Hotel costs shall not exceed the maximum group rate published by the conference or activity sponsor. If the conference-designated lodging location is unavailable, travelers are expected to use the most economical alternative.

Staff members shall use a City purchasing card or a personal credit card to hold a reservation. The City will not reimburse a staff member for unused reservations unless the staff member’s supervisor determines that circumstances requiring the cancellation were beyond the staff member’s control.

Staff members should identify themselves as City staff members when making reservations and ask if they are exempt from local transient occupancy taxes.

Staff members must submit an itemized hotel receipt for reimbursement. The City will not reimburse a staff member for lodging if the Staff member chooses to stay with a friend or relative while attending an out of town meeting or conference.

EXHIBIT C
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 928 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Travel and Meeting Expenses
and Mileage Reimbursements
NUMBER: IV-2-1
EFFECTIVE DATE: May 1, 2019 (R) PAGE: 7 of 13
C. Transportation
Staff members are encouraged to take the most direct routes; and staff members traveling to the same event are encouraged to carpool.

Any travel outside the Southern California area will be by air at coach fares.

First class and Business class travel is prohibited. Amenities not required for travel shall not be reimbursed.

The City reimburses staff members for reasonable ground transportation taxi, Uber/Lyft or similar service, train, bus or personal vehicle) between the airport and office or home. When using a personal vehicle, long-term airport parking must be used for travel exceeding 24 hours.

Individuals must obtain prior approval for use of a rental vehicle from the Department Director or Division Manager and it must be justified as an economical business necessity. Staff members are encouraged to select the vehicle that represents the most cost-effective option. Optional insurance offered by the rental agency is not a reimbursable expense. Staff members should work with Risk Management for questions regarding insurance.

For reimbursement, staff members must submit itemized parking and rental car receipts with the Travel and Meeting Expense reimbursement form.

The City offers staff members access to City-owned vehicles to attend local conferences, meetings and workshops.

Staff members who use City-owned vehicles must comply with the vehicles reservation rules before reserving a car (available on the City’s intranet).

All City-owned vehicles must be refueled at City Yards (2500 Michigan Avenue) or behind Big Blue Bus ( 5th and Olympic). If emergency gasoline is required while traveling on City business, the expense reimbursement will require a gas station receipt.

EXHIBIT C
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 929 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Travel and Meeting Expenses
and Mileage Reimbursements
NUMBER: IV-2-1
EFFECTIVE DATE: May 1, 2019 (R) PAGE: 8 of 13
D. Mileage Reimbursement
The City will reimburse the owner of a personal vehicle at the current per mile rate established by the IRS (IRS rate). To drive a personal vehicle on City business, staff members must possess a valid California driver’s license and meet the minimum financial responsibility requirements as prescribed by the State Vehicle Code (CVC 16058). Mileage reimbursements shall constitute full payment by the City for all costs associated with vehicle operation, including fuel, lubricants, repairs, depreciation and insurance. Mileage is calculated from the staff member’s residence or work to the destination, whichever is less. The City also reimburses individuals for reasonable parking costs associated with the use of private vehicles while conducting City business.

City staff must submit reimbursement requests associated with the use of private vehicles using the Mileage Reimbursement Claim form (available on the City’s intranet) with the following backup:
description of the business purpose of vehicle use.
map printout supporting the total miles driven for which reimbursement is sought, and
scanned copy of parking receipts ( if applicable)
E. Other Expenses
Other costs incurred by a staff member that may be eligible for reimbursement include, but are not limited to, registration fees, printed materials, training materials, costs associated with local meetings as either host or participant.

The City will reimburse staff members for reasonable business internet costs.

The business purpose must be clearly documented on the expense reimbursement documentation.

EXHIBIT C
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 930 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Travel and Meeting Expenses
and Mileage Reimbursements
NUMBER: IV-2-1
EFFECTIVE DATE: May 1, 2019 (R) PAGE: 9 of 13
F. Peace Officers Standards and Training (POST)
Police personnel participate in Peace Officers Standards and Training. The City advances the daily per diems established by the Commission on Peace Officers Standards and Training for lodging and meals. Request for advances must be submitted on a Training Expense Advance Request form, approved by the Division Lieutenant or Captain, and submitted to Accounts Payable within 14 days of the departure date. A copy of the vendor reservation confirmation must be attached to the request. Unused funds from an advance or for cancelled trainings must be returned to the City within ten working days.

G. Non-reimbursable expenses
Non-reimbursable expenses include, but are not limited, to:
1) Traffic violations or private auto repair;
2) In-room movie and mini-bar charges;
3) Alcohol purchases;
4) Entertainment, or health club fees;
5) Cost of personal trip insurance, optional liability insurance and medical and hospital services;
6) Meals that the City otherwise reimburses the staff member for as included in the cost of conference/ meeting fees; and
7) Clothing or other personal items.

EXHIBIT C
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 931 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Travel and Meeting Expenses
and Mileage Reimbursements
NUMBER: IV-2-1
EFFECTIVE DATE: May 1, 2019 (R) PAGE: 10 of 13
V. Required Documentation
Staff members shall prepare a Travel and Meeting Expense Report using the template posted on eDesk even if the staff member used a City purchasing card for all travel costs which results in no reimbursement to the staff member. All purchasing card charges associated with travel and meetings must be included on the Travel and Meeting Expense Report.

In the event that the staff member owes the City a refund, the staff member must scan the approved report and receipts electronically and send a check made payable to the City of Santa Monica to the Accounts Payable Supervisor.

The approved Travel and Meeting Expense Report along with documented per diem rates, itemized receipts for lodging, airfare, parking, conference expenses and itinerary, and other supporting documentation must be submitted electronically to the Accounts Payable unit no later than 10 business days after completion of the trip. Scanned copies are sufficient for receipts and other supporting documentation. The scanned copy must exhibit a high degree of legibility and readability. Departments should retain the original of receipts and other documentation until A/P has approved the reimbursement.

EXHIBIT C
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 932 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Travel and Meeting Expenses
and Mileage Reimbursements
NUMBER: IV-2-1
EFFECTIVE DATE: May 1, 2019 (R) PAGE: 11 of 13
VI. Procedures and Responsibilities

PROCEDURE RESPONSIBLE PERSON(S)

1. Obtain approval for travel or attendance at
meeting
Staff member

2. Approve staff member request for travel or
attendance at meeting after confirming sufficient
budget is available
Department Director or
Division Manager

3. Accumulate records of all travel costs incurred:
documented per diem rates for meals and
incidentals and required itemized receipts for all
other travel expenses
Staff member

4. Prepare a Travel and Meeting Expense Report
and attach all required supporting
documentation
Staff member

5. Review and approve the staff member Travel
and Meeting Expense Report
Department Director or
Division Manager

6. Submit electronic copy using Tyler Content
Manager ( TCM) of approved Travel and
Meeting Expense Report and all supporting
documents for reimbursement to Accounts
Payable unit within 10 working days of last
travel day
Staff member/ Department staff
responsible for Accounts
Payable

7. Retain electronic copy of approved Travel and
Meeting Expense Report and all supporting
documents per the City’s retention policy
Department and Staff member

EXHIBIT C
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 933 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Travel and Meeting Expenses
and Mileage Reimbursements
NUMBER: IV-2-1
EFFECTIVE DATE: May 1, 2019 (R) PAGE: 12 of 13
VII. Sources of Additional Information
The Travel and Meeting FAQ on eDesk provides additional information related to travel. Finance staff will update the FAQ and travel and meeting mileage rate information as necessary, and will maintain the information on the Finance intranet desktop.private/finance).

VIII. Exceptions
Exception to this policy must be pre-approved by the Finance Director. Department Directors may request an exception by sending an email request to the Finance Director, with justification for the exception. Department staff shall attach a copy of the Finance Director’s email approving the exception to the Expense Report.

IX. Compliance
Individuals that travel or attend meetings on official City business, or supervise someone who does, are responsible for knowing and following this administrative instruction. Failure to comply with the requirements in this Administrative Instruction or Federal Government guidelines could result in corrective action, suspension of travel, and/or taxation of reimbursements.

X. Forms
A. Travel and Meeting Expense Report
B. Mileage Reimbursement Claim Form
C. Training Expense Advance Request Form (PD only)
D. Vehicle Accident Report Form

EXHIBIT C
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 934 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC)

ADMINISTRATIVE INSTRUCTION
SUBJECT: Travel and Meeting Expenses
and Mileage Reimbursements
NUMBER: IV-2-1
EFFECTIVE DATE: May 1, 2019 (R) PAGE: 13 of 13
XI. Related Policies and Procedures
A. Purchasing Card Administrative Instruction
B. Travel and Meeting FAQ (coming soon)
C. Petty Cash Administrative Instruction
D. Vehicle Accident Reporting Procedures Administrative Instruction XII. Authorized By
Rick Cole
City Manager

EXHIBIT C
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 935 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC) Adopted and approved this 26th day of January 2021.

Sue Himmelrich, Mayor
I, Denise Anderson-Warren, City Clerk of the City of Santa Monica, do hereby certify that Resolution No. 11314 ( CCS) was duly adopted at a meeting of the Santa Monica City Council held on the 26th day of January 2021, by the following vote:

AYES: Councilmembers Brock, Davis, De la Torre, McKeown, Parra, Mayor Pro Tem McCowan, Mayor Himmelrich
NOES: None
ABSENT: None
ATTEST:

Denise Anderson-Warren, City Clerk
DocuSign Envelope ID: 72C5281E- 4377-49DE- 99E2-D39F5490418C

16.E.a
Packet Pg. 936 Attachment: R11314 (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC) 1 David Yakobson
From: Chasen Daniels <[email protected]>
Sent: Monday, November 11, 2024 1:30 PM
To: councilmtgitems
Subject: Item 16E - OPPOSE

EXTERNAL
Dear Santa Monica City Council,
I am writing to oppose Agenda Item 16E, which would use taxpayer funds to send Phil Brock on a trip to Florida. Mr. Brock has clearly lost this election by a significant margin, and in less than a month, he will no longer be representing our city. Approving this expenditure would be an unjustified waste of public funds, especially when he is nearing the end of his term.

The residents of Santa Monica deserve fiscal responsibility from their elected officials, and there is no valid reason to fund non-essential travel for someone who is leaving office. I urge the council to reject this proposal.

Thank you for your consideration.

Sincerely,
Chasen Daniels
90401
Item 16-E
November 11, 2024
Item 16-E
November 11, 2024

16.E.b
Packet Pg. 937 Attachment: Written Comments [Revision 1] (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC) 1 David Yakobson
From: Jon Katz <[email protected]>
Sent: Monday, November 11, 2024 9:12 AM
To: councilmtgitems; Phil Brock; Lana Negrete; Gleam Davis; Caroline Torosis; Christine Parra; Oscar de la Torre; Jesse Zwick; David White
Subject: Item 16E - OPPOSE

EXTERNAL
Mayor Brock, Mayor Pro Tempore Negrete, and Council:

Please vote NO on Item 16E.

First, since the item description is written as if there is some uncertainty about the result, let's be very clear: Phil Brock lost re-election (by a wide margin).

Why should the taxpayers of Santa Monica be on the hook for his vacation to Florida? Brock's participation in the NLC conference would not benefit Santa Monica in any way. Either send someone who will be continuing on the Council in 2025 and beyond, or use these funds on something else that will be productive for our city government.

If the local election results taught us anything, it's that we should look toward the future not the past. --
Jon Katz
[email protected]
Item 16-E
November 11, 2024
Item 16-E
November 11, 2024

16.E.b
Packet Pg. 938 Attachment: Written Comments [Revision 1] (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC) 2 David Yakobson
From: Jason Mastbaum <[email protected]>
Sent: Monday, November 11, 2024 8:56 AM
To: councilmtgitems; Phil Brock
Cc: Oscar de la Torre; Christine Parra; Lana Negrete; Gleam Davis; Jesse Zwick; Caroline Torosis
Subject: oppose 16E 11/11/2024

EXTERNAL
Phil, it's long past time for you to concede this race. You and any other outgoing councilmembers hoping to get one last taxpayer-funded vacation to Florida should return the money instead. You can even request a 4% police and fire sequester on the travel funds.

Item 16-E
November 11, 2024
Item 16-E
November 11, 2024

16.E.b
Packet Pg. 939 Attachment: Written Comments [Revision 1] (6776 : Approval of Use of Travel Funds by Mayor Brock to Attend NLC) City Council
Report
City Council Meeting: November 11, 2024
Agenda Item: 16.F
1 of 1
To: Mayor and City Council
From: Nikima Newsome, City Clerk, Records and Election Services Department Subject: Request of Councilmember de la Torre that the City Attorney and City Manager return to Council with an amendment to the Council rules to address Councilmember decorum on the dais so that Councilmembers agree to treat one another respectfully and professionally.

Prepared By: Nikima Newsome, City Clerk
Approved Forwarded to Council
Attachments:

A. Written Comments

16.F
Packet Pg. 940
1 David Yakobson
From: Chasen Daniels <[email protected]>
Sent: Monday, November 11, 2024 1:33 PM
To: councilmtgitems
Subject: Item 16F - OPPOSE

EXTERNAL
Dear Santa Monica City Council,
I am writing to express my opposition to Agenda Item 16F. This measure, introduced by Councilmember Oscar de la Torre, appears to be little more than a self-serving attempt to portray himself as "holier than thou." Given his track record of not being able to control his own temper on the dais, it is ironic that he is now pushing for this measure.

As a final act before leaving office, this measure seems unnecessary and is nothing but a waste of the council’s time and taxpayer resources. The only members of this body who have demonstrated issues with maintaining decorum are soon to be out of office. There is no need for this symbolic gesture, especially when the council has far more pressing matters to address.

I urge you to vote against this item and focus on issues that truly serve the interests of Santa Monica residents.

Thank you for your attention to this matter.

Sincerely,
Chasen Daniels
90401
Item 16-F
November 11, 2024
Item 16-F
November 11, 2024

16.F.a
Packet Pg. 941 Attachment: Written Comments [Revision 1] (6777 : Amend Council Rules - Council Decorum) 1 David Yakobson
From: Jason Mastbaum <[email protected]>
Sent: Monday, November 11, 2024 10:32 AM
To: councilmtgitems
Subject: 16F 11/11/2024

EXTERNAL
Oscar acting super civilly and respectfully at the last council meeting:

Item 16-F
November 11, 2024
Item 16-F
November 11, 2024

16.F.a
Packet Pg. 942 Attachment: Written Comments [Revision 1] (6777 : Amend Council Rules - Council Decorum) 2 Item 16-F
November 11, 2024
Item 16-F
November 11, 2024

16.F.a
Packet Pg. 943 Attachment: Written Comments [Revision 1] (6777 : Amend Council Rules - Council Decorum) 3 Item 16-F
November 11, 2024
Item 16-F
November 11, 2024

16.F.a
Packet Pg. 944 Attachment: Written Comments [Revision 1] (6777 : Amend Council Rules - Council Decorum)

Santa Monica City CouncilNovember 11, 2024

Santa Monica City Council
November 11, 2024