Contract No. 4652
CONTRACTUAL SERVICES AGREEMENT
This Contractual Services Agreement (“Agreement”), entered into as of _________________ (“Execution Date”), by and between the CITY OF SANTA MONICA, a municipal corporation (“City”), and Alexander’s Contracting Services, Inc. (“Contractor”), is made with reference to the following:
RECITALS:
A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of the City.
B. Contractor is qualified to do business, and is doing business, in the State of California. Contractor represents it has the background, knowledge, experience and expertise necessary to provide the services set forth in this Agreement.
C. City and Contractor desire to enter into this Agreement for Contractor to provide contractual services to City as set forth herein, upon the terms and conditions set forth below.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows:
TERMS AND CONDITIONS
1. Term. This Agreement begins on the Execution Date and terminates on January 31, 2022, unless sooner terminated in accordance with Section 14.
2. Contractor Services. Contractor will perform all of the services (“Services”) described in Exhibit A, Scope of Services. Contractor will complete the Services in accordance with Exhibit B, Budget.
3. City Services. City agrees to:
3.1 Make available to Contractor any currently existing documents, data or information required for the performance of the Services.
3.2 Designate a representative authorized to act on behalf of City.
3.3 Promptly examine and render findings on all documents submitted for staff review by Contractor.
4. Compensation. City will compensate Contractor for the Services performed in an amount not to exceed $250,000, as set forth in Exhibit B.
5. Invoices. Contractor will invoice the City for the Services in accordance with Exhibit B and the City will pay any undisputed amount within 30 days of receipt.
6. Notices. All notices, demands, requests or approvals to be given under this Agreement, must be in writing and will be deemed served when delivered personally, DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861 1/15/2020
by email, or on the third business day after deposit in the United States mail, postage prepaid, registered or certified, addressed as follows:
6.1 All notices, demands, requests or approvals to City:
City of Santa Monica
Water Resources Division
2500 Michigan Ave, Bldg 1
Santa Monica, California 90404
Attention: Thomas Poon
Re: Contract No. 4652
with a copy to:
Santa Monica City Attorney’s Office
1685 Main Street, Third Floor
Santa Monica, California 90401
Attention: City Attorney
Re: Contract No. 4652
6.2 All notices, demands, requests or approvals to Contractor:
Alexander Contracting Services
8655 Morro Rd
Atascadero, CA 93422
Attention: Bill Van Wagoner
[email protected]
Re: Contract No. 4652
7. Independent Parties. Both parties to this Agreement will be acting in an independent capacity and not as agents, employees, partners, or joint venturers of one another.
Neither City nor its officers or employees will have any control over the conduct of Contractor or any of Contractor’s agents, employees, or subconsultants, except as otherwise provided in this Agreement.
8. Integrated Contract. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties. Any preliminary negotiations and agreements of any kind or nature are merged into this Agreement. No oral agreement or implied covenant may be held to vary the provisions of this Agreement.
This Agreement may be modified only by written agreement signed by City and Contractor and approved as to form by the City Attorney.
9. Insurance. Prior to commencing work, Contractor must procure, maintain and pay for insurance against claims for injuries to persons or damage to property that may arise from or in connection with the performance of the Services by Contractor or Contractor’s agents, representatives, employees or subcontractors for the duration of DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861 this Agreement. Contractor must obtain insurance that, at a minimum, meets the requirements for insurance set forth in Exhibit C, Insurance Requirements.
10. Defense and Indemnification.
10.1 Contractor agrees to defend, indemnify, protect, and hold harmless City, its council members, agents, officers, boards and commissions, and employees (collectively, the “City Indemnitees”) from and against any and all liability, claims, demands, damages, or costs, including but not limited to attorney’s fees, or payments for injury to any person or property (collectively, “Losses”) caused or claimed to be caused by act, errors, and/or omissions of Contractor, or Contractor’s employees, agents, officers, and subcontractors. Contractor’s responsibilities under this Section 10.1 include Losses arising from, connected with, caused by, or claimed to be caused by the active or passive negligent acts or omissions of the City Indemnitees, which may be in combination with the acts or omissions of Contractor, its employees, agents or officers, or subconsultants; provided, however, that Contractor’s duty to defend, indemnify, protect and hold harmless shall not include any Losses arising from the sole negligence or willful misconduct of the City Indemnitees.
Notwithstanding Contractor’s obligation to defend the City Indemnitees hereunder, City has the right to conduct its own defense and seek reimbursement for reasonable costs of defense from Contractor, if City chooses to do so.
10.2 Enforcement Costs. Contractor agrees to pay any and all costs City incurs enforcing the indemnity, defense and hold harmless provisions set forth in Section 10.1.
Contractors obligations under Sections 10.1 and 10.2 above shall survive the expiration or termination of this Agreement.
11. Prohibition Against Transfers.
11.1 Contractor may not assign, hypothecate, or transfer this Agreement or any interest therein directly or indirectly, by operation of law or otherwise without the prior written consent of City. Any attempt to do so without City’s consent will be null and void, and any assignee, hypothecatee, or transferee acquires no right or interest by reason of such attempted assignment, hypothecation, or transfer.
11.2 The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor or of any general partner or joint venturer or syndicate member of Contractor, if a partnership or joint venture or syndicate exists, which results in changing the control of Contractor, will be construed as an assignment of this Agreement. Control means 50% or more of the voting power of the corporation.
DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861
12. Permits and Licenses. Contractor, at its sole expense, must obtain and maintain during the term of this Agreement all required business and professional permits, licenses and certificates.
13. Waiver. A waiver of any breach of this Agreement may not be deemed a waiver of any subsequent breach of the same or any other term, covenant, or condition of this Agreement.
14. Default and Termination.
14.1 If Contractor fails or refuses to perform any of the provisions of this Agreement, and if the default is not cured within a period of five days after City’s written notice of default specifying the nature of the default, City may immediately terminate this Agreement by written notice to Contractor.
14.2 City has the option, at its sole discretion and without cause, of terminating this Agreement by giving ten days’ written notice to Contractor. Upon termination of this Agreement, City will pay Contractor any compensation earned and unpaid up to the effective date of termination.
15. Compliance with Law. Contractor must comply with all laws of the State of California and the United States, and all ordinances, rules and regulations enacted or issued by City.
16. Discrimination. Contractor may not discriminate in the provision of services hereunder because of race, color, religion, national origin, ancestry, sex, age, sexual orientation, marital status, AIDS or disability.
17. Nuisance. Contractor may not maintain, commit, or permit the maintenance or commission of any nuisance in connection with the performance of services under this Agreement.
18. Records.
18.1 Contractor must maintain complete and accurate records with respect to costs, expenses, receipts and other such information required by City for any Services provided where compensation is on the basis of hourly rates, subconsultant costs, or other direct costs. Contractor must keep the records, together with supporting documents, separate from other documents and records and maintain them for a period of three years after receipt of final payment.
18.2 Contractor must maintain records in sufficient detail to permit an evaluation of the Services and in accordance with generally accepted accounting principles.
Contractor must clearly identify all records and make them readily accessible to City. At City’s request, Contractor must provide records in an electronic format and, if necessary, access to any proprietary software to view such electronic records.
DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861
18.3 Contractor must allow City to have free access to Contractor’s books and records and to inspect all work, data, documents, proceedings and activities related to this Agreement. City has the right to examine or audit Contractor’s records, and Contractor agrees to cooperate with any examination or audit of its records. If a City audit discloses an error of 5% or more in information reported by Contractor, Contractor agrees to pay the cost of City’s audit computed on the basis of four times the direct payroll of the audit staff completing the audit and audit report.
19. Work Product; Reports.
19.1 Any work product prepared or caused to be prepared by Contractor or any subconsultant for this Agreement will be the exclusive property of City. No work product given to or prepared by Contractor or any subconsultant pursuant to this Agreement may be made available to any individual or organization by Contractor without prior written approval by City.
19.2 At City’s request, Contractor must furnish reports concerning the status of the Services.
20. Standard of Care. Contractor agrees to provide all Services, including services performed by any subconsultant, in a manner consistent with the level of care and skill ordinarily exercised by members of Contractor’s profession currently practicing in the same locality under similar conditions.
21. Subconsultants.
21.1 If Contractor proposes to have any subconsultant perform any part of the Services, Contractor must submit a request for approval in writing, describing the scope of work to be subcontracted, the name of the proposed subconsultant, and the total price or hourly rates used in preparing an estimated cost for the subconsultant’s services. City, in its sole discretion, may grant or deny the request.
21.2 Contractor will be responsible for the quality of any subconsultant’s work. Every subcontract or agreement of any kind entered into between Contractor and any subconsultant (or between any subconsultant and others) must contain the following provision:
This agreement is consistent with all terms and conditions of Contract No. 4652 entered into between the City of Santa Monica and Contractor on^^____________________.
22. Governing Law. The laws of the State of California, without regard to any choice of law provisions, will govern this Agreement.
23. Venue and Jurisdiction. The City and Contractor agree that the Services will take place in Los Angeles County. Any litigation arising out of this Agreement may only be DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861 1/15/2020
brought in either the United States District Court, Central District of California, or the Superior Court of California, County of Los Angeles, West District, as appropriate. The parties agree that venue exists in either court, and each party expressly waives any right to transfer to another venue. The parties further agree that either court will have personal jurisdiction over the parties to this Agreement.
24. Survival of Provisions and Obligations. Any provision of this Agreement, which by its nature must be exercised after termination of this Agreement, will survive termination and remain effective for a reasonable time. Any obligation that accrued prior to termination of this Agreement will survive termination of this Agreement.
25. Exhibits. The following exhibits are incorporated by reference into this Contract as though fully set forth herein.
Exhibit A Scope of Services
Exhibit B Budget
Exhibit C Insurance Requirements
In witness whereof, the parties have caused this Agreement to be executed the day and year first above written.
ATTEST:
______________________________
DENISE ANDERSON-WARREN
City Clerk
APPROVED AS TO FORM:
______________________________
LANE DILG
City Attorney
CITY OF SANTA MONICA,
a municipal corporation
By: ______________________________
RICK COLE
City Manager
Contractor Corporation
#VENDOR
By: ________________________________
DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861 Lane Dilg
1/6/2020
City Attorney
Mark Hibshman
Mark Hibshman
CEO
1/14/2020
1/15/2020
Rick Cole
City Manager
1/15/2020
City Clerk
Denise Anderson-Warren
Exhibit A
BID SCOPE OF WORK
The City is seeking qualified companies to submit bids to provide a 2-year term for water meter reading service. Vendor must have at least 5 years of water meter reading experience and be familiar with LCD & Odometer style direct reads. The scope of work includes the following:
1. Meter Services - Meter reading of approximately 18,136 meters that are located in a service area of approximately 8.3 square miles. The specific number of meters may vary as new meters are installed or become inactive. Reading occurs on a bimonthly (60 day) schedule and comprises the following water service accounts:
a. 2,058 Commercial
b. 1,207 Fire Service
c. 244 Institutional
d. 633 Landscape
e. 6,446 Multi-Family Residential
f. 29 Recycled Water
g. 7,519 Single Family Residential
2. Route System - The City has an established Route System which is comprised of 51 individual routes that are distributed over a bimonthly schedule. A flat file will be provided to the vendor with route number, address, and previous read data. Attachment A is a map of the area of each route. The number of reads per route varies between 125 up to 591. The Contractor shall follow the City’s established Route System. Any modifications requested by the contractor must be approved by the City’s Contract Administrator.
3. Read Schedule – The City has an established read schedule which maintains a read frequency for every meter in the range of 58 to 62 days. Attachment B is the 2018 calendar year read schedule that was followed. The City will provide the read schedule for the Contractor to follow that will be similar in nature to the 2018 schedule. Any modifications requested by the contractor must be approved by the City’s Contract Administrator.
4. Vehicles, Equipment & Supplies – The contractor shall provide all labor, vehicles, tools and equipment necessary to provide meter reading services. Contractor shall provide their own meter reading equipment that must be compatible with the City’s water billing software, Northstar. The Contractor shall be responsible for providing any offices, storage facilities, parking or any additional work space that may be required to perform their duties.
5. Data - Meter data collected shall be transferred into the City’s water billing system within 24 hours of meter data recording via a flat file with account number, read, and read date.
6. Performance Metrics/Accuracy/Penalty
a. The contractor shall validate reads based on the previous meter read. Previous reads will be provided by the City via a flat file per route. In the event a re-read is required it shall be performed no later than the end of the following business day. The following are the criteria which shall require a re-read:
i. The current read value is less than the previous read. ii. The current read is too low or high compared with the previous read. The City will establish the criteria for the variance.
DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861 b. Meter reading accuracy of 99.8% (no more than 2 missed or incorrect meter reads per 1,000). The contractor shall re-read missed or incorrect reads by the end of the following business day of the reported error. A penalty of $10 per error will be applied against the Contractor for each missed or incorrect reads in excess of two (2) errors per 1,000. c. The Contractor shall not be responsible for reading any meter which is broken or inaccessible. A meter shall be considered inaccessible if the meter is located under a parked car, a closed street, or the meter is within a locked location.
7. Reporting Issues
a. The contractor shall notify the City the same business day if it is found that a meter cannot be read due to a damaged or inaccessible meter.
b. The contractor shall notify the City on the same business day if it is observed that a meter being read is found to have any type of damage to the meter, box/vault, lid and associated piping/fittings. This shall include any visible leaks as well as water which has filled the meter boxes/vaults.
8. Contractor Responsibilities
a. Hiring/Training – The contractor shall provide trained personnel to perform the meter reading service accurately and safely.
b. Supervision – The Contractor shall have a supervisor identified that shall be responsible for coordinating the contractor’s field personnel. The supervisor shall be the City’s point of contact for any issues that may arise. The supervisor or designee shall respond to the City within one hour during normal work hours.
c. Employee Identification – The Contractor shall provide all field employees with a unique identification badge which will include at the minimum a photo of the employee, the Contractor’s name and employee’s name. The Contractor shall provide employees with a uniform that is preapproved by the City. d. Staffing Plan – Provide and maintain an updated staffing schedule to the City. e. Working hours shall be limited from 7 am until 4:30 pm, Monday thru Friday. f. The contractor shall be responsible for removing any soil or debris that may fill a meter box or vault that interferes with the meter reading. At a minimum the soil must be kept at a depth of one inch below the register.
DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861 Attachment A
DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861 Utility Billing 1 6/25/2019 2:59 PM
Su Mo Tu We Th Fr Sa
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7 8 9 10 11 12 13
14 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 31
January 2018
Su Mo Tu We Th Fr Sa
123
4 5 6 7 8 9 10
11 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28
February 2018 January 2018
Dec 31 Jan 1, 18 2 3 4 5 6
BK 47 (62) RDS 244BK 49 (62) RDS 125BK 50 (62) RDS 248BK 51 (62) RDS 232 BK 2 (62) RDS 476 BK 4 (59) RDS 407
BK 6 (59) RDS 433
7 8 9 10 11 12 13
BK 10 (62) RDS 463BK 8 (62) RDS 389
BK 12 (62) RDS 450BK 14 (62) RDS 496
BK 17 (62) RDS 366BK 18 (62) RDS 334BK 20 (58) RDS 213BK 21 (58) RDS 242 BK 24 (58) RDS 477BK 26 (58) RDS 588
14 15 16 17 18 19 20
*** NO READING *** BK 29 (62) RDS 169
BK 32 (62) RDS 356
BK 35 (62) RDS 429BK 36 (59) RDS 373
BK 39 (58) RDS 306
21 22 23 24 25 26 27
BK 40 (62) RDS 340 BK 7 (62) RDS 404
BK 9 (62) RDS 469
BK 11 (58) RDS 527 *** NO READING ***
28 29 30 31 Feb 1 2 3
*** NO READING *** *** NO READING *** *** NO READING ***
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Attachment B - Read Schedule DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861 Utility Billing 2 6/25/2019 2:59 PM
Su Mo Tu We Th Fr Sa
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4 5 6 7 8 9 10
11 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28
February 2018
Su Mo Tu We Th Fr Sa
123
4 5 6 7 8 9 10
11 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 31 March 2018 February 2018
Jan 28 29 30 31 Feb 1 2 3
BK 13 (62) RDS 591BK 43 (60) RDS 445
BK 44 (60) RDS 365
4 5 6 7 8 9 10
BK 15 (62) RDS 333BK 16 (62) RDS 249BK 46 (62) RDS 466
BK 19 (62) RDS 462BK 22 (62) RDS 227BK 23 (62) RDS 222
BK 1 (62) RDS 471BK 48 (62) RDS 181
BK 3 (59) RDS 348 BK 5 (59) RDS 372
11 12 13 14 15 16 17
BK 25 (62) RDS 440BK 27 (61) RDS 385BK 28 (61) RDS 315
BK 30 (61) RDS 279BK 31 (61) RDS 204
BK 33 (58) RDS 474 BK 37 (58) RDS 363
BK 38 (58) RDS 354
18 19 20 21 22 23 24
*** NO READING *** BK 41 (62) RDS 374
BK 42 (62) RDS 292BK 45 (62) RDS 480
*** NO READING *** *** NO READING ***
25 26 27 28 Mar 1 2 3
*** NO READING *** *** NO READING *** *** NO READING ***
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861 Utility Billing 3 6/25/2019 2:59 PM
Su Mo Tu We Th Fr Sa
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4 5 6 7 8 9 10
11 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 31 March 2018
Su Mo Tu We Th Fr Sa
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15 16 17 18 19 20 2122 23 24 25 26 27 2829 30
April 2018 March 2018
Feb 25 26 27 28 Mar 1 2 3
BK 47 (58) RDS 244BK 49 (58) RDS 125BK 50 (58) RDS 248BK 51 (58) RDS 232 4 5 6 7 8 9 10
BK 2 (61) RDS 476BK 4 (60) RDS 407
BK 6 (61) RDS 433 BK 10 (58) RDS 463
BK 8 (58) RDS 389
BK 12 (58) RDS 450BK 14 (58) RDS 496
11 12 13 14 15 16 17
BK 17 (61) RDS 366BK 18 (61) RDS 334
BK 20 (61) RDS 213BK 21 (61) RDS 242BK 24 (61) RDS 477
BK 26 (62) RDS 588 BK 29 (58) RDS 169
BK 32 (58) RDS 356
18 19 20 21 22 23 24
BK 35 (61) RDS 429BK 36 (60) RDS 373
BK 39 (61) RDS 306 BK 40 (60) RDS 340 BK 7 (58) RDS 404 25 26 27 28 29 30 31
BK 11 (60) RDS 527BK 9 (61) RDS 469
*** NO READING *** *** NO READING *** *** NO READING ***
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861 Utility Billing 4 6/25/2019 2:59 PM
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15 16 17 18 19 20 2122 23 24 25 26 27 2829 30
April 2018
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6 7 8 9 10 11 12
13 14 15 16 17 18 1920 21 22 23 24 25 2627 28 29 30 31
May 2018 April 2018
Apr 1 2 3 4 5 6 7
BK 13 (60) RDS 591 BK 43 (61) RDS 445
BK 44 (60) RDS 365
BK 46 (58) RDS 466 BK 15 (59) RDS 333
BK 16 (59) RDS 249
*** NO READING ***
8 9 10 11 12 13 14
BK 19 (62) RDS 462BK 22 (62) RDS 227BK 23 (62) RDS 222
BK 1 (62) RDS 471BK 48 (62) RDS 181
BK 3 (62) RDS 348BK 5 (62) RDS 37210:00am Fleet EV
Charging User
11:00am Fleet EV
Charging User
BK 25 (59) RDS 440BK 27 (59) RDS 385
BK 28 (60) RDS 315
15 16 17 18 19 20 21
BK 30 (62) RDS 279BK 31 (62) RDS 204
BK 33 (62) RDS 474 BK 37 (62) RDS 363
BK 38 (62) RDS 354
BK 41 (58) RDS 374BK 42 (58) RDS 292
BK 45 (58) RDS 480
22 23 24 25 26 27 28
*** NO READING *** *** NO READING *** *** NO READING *** *** NO READING *** *** NO READING *** 29 30 May 1 2 3 4 5
*** NO READING ***
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861 Utility Billing 5 6/25/2019 2:59 PM
Su Mo Tu We Th Fr Sa
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6 7 8 9 10 11 12
13 14 15 16 17 18 1920 21 22 23 24 25 2627 28 29 30 31
May 2018
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12 3456789
10 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 30 June 2018 May 2018
Apr 29 30 May 1 2 3 4 5
BK 47 (61) RDS 244BK 49 (61) RDS 125BK 50 (61) RDS 248BK 51 (61) RDS 232 BK 2 (58) RDS 476 BK 4 (59) RDS 407 *** NO READING ***
6 7 8 9 10 11 12
BK 6 (62) RDS 433BK 8 (61) RDS 389
BK 10 (62) RDS 463BK 12 (61) RDS 450
BK 14 (62) RDS 496BK 17 (58) RDS 366BK 18 (58) RDS 334
BK 20 (58) RDS 213BK 21 (58) RDS 242BK 24 (58) RDS 477
*** NO READING ***
13 14 15 16 17 18 19
BK 26 (61) RDS 588 BK 29 (61) RDS 169
BK 32 (61) RDS 356
BK 35 (58) RDS 429 BK 36 (58) RDS 373 *** NO READING *** 20 21 22 23 24 25 26
BK 39 (62) RDS 306BK 40 (61) RDS 340
BK 7 (61) RDS 404 BK 9 (58) RDS 469 BK 11 (59) RDS 527 *** NO READING *** 27 28 29 30 31 Jun 1 2
*** HOLIDAY *** *** NO READING *** *** NO READING *** *** NO READING ***
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861 Utility Billing 6 6/25/2019 2:59 PM
Su Mo Tu We Th Fr Sa
12 3456789
10 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 30 June 2018
Su Mo Tu We Th Fr Sa
12345678 9 10 11 12 13 14
15 16 17 18 19 20 2122 23 24 25 26 27 2829 30 31
July 2018 June 2018
May 27 28 29 30 31 Jun 1 2
BK 13 (60) RDS 591
3 4 5 6 7 8 9
BK 43 (62) RDS 445BK 44 (62) RDS 365
BK 46 (62) RDS 466 BK 15 (62) RDS 333
BK 16 (62) RDS 249
BK 19 (59) RDS 462BK 22 (59) RDS 227BK 23 (59) RDS 222
*** NO READING ***
10 11 12 13 14 15 16
BK 1 (62) RDS 471BK 48 (62) RDS 181
BK 3 (62) RDS 348BK 5 (62) RDS 372
BK 25 (62) RDS 440BK 27 (62) RDS 385
BK 28 (62) RDS 315BK 30 (59) RDS 279BK 31 (61) RDS 204
*** NO READING ***
17 18 19 20 21 22 23
BK 33 (62) RDS 474BK 37 (61) RDS 363
BK 38 (62) RDS 354BK 41 (61) RDS 374BK 45 (61) RDS 480
BK 42 (62) RDS 292 *** NO READING *** *** NO READING *** 24 25 26 27 28 29 30
*** NO READING *** *** NO READING *** *** NO READING *** *** NO READING *** *** NO READING ***
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861 Utility Billing 7 6/25/2019 3:00 PM
Su Mo Tu We Th Fr Sa
12345678 9 10 11 12 13 14
15 16 17 18 19 20 2122 23 24 25 26 27 2829 30 31
July 2018
Su Mo Tu We Th Fr Sa
1234
5 6 7 8 9 10 11
12 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31 August 2018 July 2018
Jul 1 2 3 4 5 6 7
BK 47 (62) RDS 244BK 49 (62) RDS 125BK 50 (62) RDS 248BK 51 (62) RDS 232 BK 2 (62) RDS 476BK 4 (61) RDS 407
*** HOLIDAY *** BK 6 (59) RDS 433
BK 8 (59) RDS 389
*** NO READING ***
8 9 10 11 12 13 14
BK 10 (62) RDS 463BK 12 (62) RDS 450
BK 14 (62) RDS 496BK 17 (62) RDS 366BK 18 (62) RDS 334
BK 20 (62) RDS 213BK 21 (62) RDS 242BK 24 (62) RDS 477
BK 26 (59) RDS 588 BK 29 (59) RDS 169
BK 32 (59) RDS 356
15 16 17 18 19 20 21
BK 35 (61) RDS 429 BK 36 (61) RDS 373 BK 39 (58) RDS 306 BK 40 (59) RDS 340 *** NO READING *** 22 23 24 25 26 27 28
BK 7 (62) RDS 404 BK 9 (62) RDS 469 BK 11 (62) RDS 527 *** NO READING *** *** NO READING *** 29 30 31 Aug 1 2 3 4
*** NO READING *** *** NO READING ***
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861 Utility Billing 8 6/25/2019 3:00 PM
Su Mo Tu We Th Fr Sa
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5 6 7 8 9 10 11
12 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31 August 2018
Su Mo Tu We Th Fr Sa
1 23456789 10 11 12 13 14 15
16 17 18 19 20 21 2223 24 25 26 27 28 2930
September 2018 August 2018
Jul 29 30 31 Aug 1 2 3 4
BK 13 (61) RDS 591 BK 43 (59) RDS 445
BK 44 (59) RDS 365
BK 46 (59) RDS 466
5 6 7 8 9 10 11
BK 15 (61) RDS 333BK 16 (61) RDS 249
BK 19 (61) RDS 462 BK 22 (62) RDS 227
BK 23 (62) RDS 222BK 48 (58) RDS 181
BK 1 (59) RDS 471 BK 3 (59) RDS 348
12 13 14 15 16 17 18
BK 25 (61) RDS 440BK 5 (62) RDS 372
BK 27 (62) RDS 385BK 28 (61) RDS 315
BK 30 (62) RDS 279BK 31 (62) RDS 204
BK 33 (59) RDS 474BK 37 (59) RDS 363
BK 38 (59) RDS 354
19 20 21 22 23 24 25
BK 41 (62) RDS 374BK 42 (61) RDS 292
BK 45 (63) RDS 480 *** NO READING *** *** NO READING *** *** NO READING *** 26 27 28 29 30 31 Sep 1
*** NO READING *** *** NO READING *** BK 47 (58) RDS 244 BK 49 (58) RDS 125
BK 50 (59) RDS 248BK 51 (59) RDS 232
BK 2 (59) RDS 476
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861 Utility Billing 9 6/25/2019 3:00 PM
Su Mo Tu We Th Fr Sa
1 23456789 10 11 12 13 14 15
16 17 18 19 20 21 2223 24 25 26 27 28 2930
September 2018
Su Mo Tu We Th Fr Sa
123456
7 8 9 10 11 12 13
14 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 31
October 2018 September 2018
Aug 26 27 28 29 30 31 Sep 12 3 4 5 6 7 8
*** HOLIDAY *** BK 4 (63) RDS 407 BK 6 (62) RDS 433
BK 8 (62) RDS 389
BK 10 (59) RDS 463BK 12 (59) RDS 450
*** NO READING *** BK 14 (60) RDS 496
9 10 11 12 13 14 15
BK 17 (62) RDS 366BK 18 (62) RDS 334BK 20 (61) RDS 213
BK 21 (62) RDS 242BK 24 (62) RDS 477
BK 26 (62) RDS 588BK 29 (61) RDS 169
BK 32 (62) RDS 356 BK 35 (60) RDS 429
16 17 18 19 20 21 22
BK 36 (62) RDS 373 BK 39 (62) RDS 306 BK 40 (62) RDS 340 BK 7 (59) RDS 404 *** NO READING *** 23 24 25 26 27 28 29
BK 9 (62) RDS 469 BK 11 (62) RDS 527 *** NO READING *** *** NO READING *** *** NO READING *** 30 Oct 1 2 3 4 5 6
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861 Utility Billing 10 6/25/2019 3:00 PM
Su Mo Tu We Th Fr Sa
123456
7 8 9 10 11 12 13
14 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 31
October 2018
Su Mo Tu We Th Fr Sa
123
4 5 6 7 8 9 10
11 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 November 2018 October 2018
Sep 30 Oct 1 2 3 4 5 6
BK 13 (61) RDS 591 BK 43 (61) RDS 445 BK 15 (58) RDS 333 BK 44 (62) RDS 365
BK 16 (59) RDS 249BK 46 (62) RDS 466
*** NO READING ***
7 8 9 10 11 12 13
BK 19 (62) RDS 462BK 22 (61) RDS 227
BK 23 (62) RDS 222BK 48 (62) RDS 181
BK 1 (62) RDS 471 BK 3 (62) RDS 348
BK 5 (59) RDS 372
BK 25 (60) RDS 440
14 15 16 17 18 19 20
BK 27 (62) RDS 385BK 28 (62) RDS 315
BK 30 (62) RDS 279BK 31 (62) RDS 204
BK 33 (62) RDS 474BK 37 (62) RDS 363
BK 38 (62) RDS 354BK 41 (59) RDS 374BK 42 (59) RDS 292
*** NO READING ***
21 22 23 24 25 26 27
BK 45 (62) RDS 480 *** NO READING *** *** NO READING *** *** NO READING *** *** NO READING *** 28 29 30 31 Nov 1 2 3
*** NO READING *** *** NO READING *** *** NO READING ***
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861 Utility Billing 11 6/25/2019 3:00 PM
Su Mo Tu We Th Fr Sa
123
4 5 6 7 8 9 10
11 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 November 2018
Su Mo Tu We Th Fr Sa
1 23456789 10 11 12 13 14 15
16 17 18 19 20 21 2223 24 25 26 27 28 2930 31
December 2018 November 2018
Oct 28 29 30 31 Nov 1 2 3
BK 47 (61) RDS 244BK 49 (61) RDS 125BK 50 (61) RDS 248BK 51 (61) RDS 232 *** NO READING ***
4 5 6 7 8 9 10
BK 2 (62) RDS 476BK 4 (62) RDS 4079:00am 2412 PIER
BK 6 (62) RDS 433BK 8 (62) RDS 389
BK 10 (62) RDS 463BK 12 (62) RDS 450
BK 14 (62) RDS 496 BK 17 (60) RDS 366
BK 18 (60) RDS 334
11 12 13 14 15 16 17
BK 20 (62) RDS 213BK 21 (62) RDS 242BK 24 (62) RDS 477
BK 26 (62) RDS 588BK 29 (62) RDS 169
BK 32 (62) RDS 356BK 35 (61) RDS 429
BK 36 (59) RDS 373BK 39 (58) RDS 306
*** NO READING ***
18 19 20 21 22 23 24
BK 40 (61) RDS 340BK 7 (60) RDS 404
BK 9 (57) RDS 469 *** NO READING *** *** HOLIDAY *** *** HOLIDAY *** 25 26 27 28 29 30 Dec 1
BK 11 (62) RDS 527 *** NO READING *** *** NO READING *** *** NO READING *** *** NO READING ***
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861 Utility Billing 12 6/25/2019 3:00 PM
Su Mo Tu We Th Fr Sa
1 23456789 10 11 12 13 14 15
16 17 18 19 20 21 2223 24 25 26 27 28 2930 31
December 2018
Su Mo Tu We Th Fr Sa
12345
6 7 8 9 10 11 12
13 14 15 16 17 18 1920 21 22 23 24 25 2627 28 29 30 31
January 2019 December 2018
Nov 25 26 27 28 29 30 Dec 1
BK 13 (61) RDS 591 AMI
24 2 3 4 5 6 7 8
BK 43 (62) RDS 445 AMI
8 BK 15 (62) RDS 333 AMI BK 16 (61) RDS 249 AMI BK 44 (62) RDS 365 AMI BK 46 (61) RDS 466 AMI BK 19 (59) RDS 462 AMI
8 BK 22 (60) RDS 227 AMI
4 9 10 11 12 13 14 15
BK 1 (61) RDS 471 AMI
129
BK 23 (62) RDS 222 AMI BK 48 (62) RDS 181 AMI
BK 3 (61) RDS 348 AMI 4BK 5 (61) RDS 372 AMI 2
BK 25 (61) RDS 440 AMI
8 BK 27 (59) RDS 385 AMI
27 BK 28 (59) RDS 315 AMI
6 *** NO READING ***
16 17 18 19 20 21 22
BK 30 (62) RDS 279 AMI
4 BK 31 (62) RDS 204 AMI
8 BK 33 (62) RDS 474 AMI
15 BK 37 (62) RDS 363 AMI
16 BK 38 (62) RDS 354 AMI
14 BK 41 (62) RDS 374 AMI BK 42 (62) RDS 292 AMI
BK 45 (59) RDS 480 AMI
15 *** NO READING ***
23 24 25 26 27 28 29
*** NO READING *** *** HOLIDAY *** *** NO READING *** *** NO READING *** *** NO READING *** 30 31 Jan 1, 19 2 3 4 5
*** NO READING ***
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861 Utility Billing 13 6/25/2019 3:00 PM
Su Mo Tu We Th Fr Sa
12345
6 7 8 9 10 11 12
13 14 15 16 17 18 1920 21 22 23 24 25 2627 28 29 30 31
January 2019
Su Mo Tu We Th Fr Sa
12 3456789
10 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28
February 2019 January 2019
Dec 30 31 Jan 1, 19 2 3 4 5
***** HOLIDAY ***** BK 47 (62) RDS 244 AMI
11 BK 49 (62) RDS 125 AMI
4 BK 50 (62) RDS 248 AMI BK 51 (62) RDS 232 AMI
BK 2 (59) RDS 476 AMI
15 BK 4 (59) RDS 407 AMI 5
BK 6 (59) RDS 433 AMI 3BK 8 (59) RDS 389 AMI
11 6 7 8 9 10 11 12
BK 10 (61) RDS 463 AMI
4 BK 12 (61) RDS 450 AMI
11 BK 14 (61) RDS 496 AMI
13 BK 17 (60) RDS 366 AMI
2 BK 18 (60) RDS 334 AMI
37 BK 20 (61) RDS 213 AMI
5 BK 21 (58) RDS 242 AMI
3 BK 24 (58) RDS 477 AMI
3 BK 26 (58) RDS 588 AMI
16 BK 29 (58) RDS 169 AMI
10 ***** NO READING *****
13 14 15 16 17 18 19
BK 32 (61) RDS 356 AMI
23 BK 35 (62) RDS 429 AMI
5 BK 36 (61) RDS 373 AMI
11 BK 39 (62) RDS 306 AMI
3 BK 40 (58) RDS 340 AMI
10 BK 7 (59) RDS 404 AMI 3 BK 9 (59) RDS 469 AMI 2
20 21 22 23 24 25 26
***** HOLIDAY ***** ***** NO READING ***** BK 11 (58) RDS 527 AMI 4 ***** NO READING ***** ***** NO READING *****
27 28 29 30 31 Feb 1 2
***** NO READING ***** ***** NO READING ***** ***** NO READING ***** ***** NO READING *****
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861 Exhibit B – Budget
Description
Cost to Read Each Meter $1.13/meter
Additional Cost to Read Lower Threshold $0.25/meter
Payment Terms: Net 30
Compensation: The City will compensate Vendor for the Services performed in an amount not to exceed $250,000 for the term of this agreement in accordance with Budget.
DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861 1 Exhibit C
Professional Services Agreement Insurance Requirements
Professional Liability Insurance Required
Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees or subcontractors.
Minimum Scope and Limits of Insurance
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal and advertising injury, with limits of no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (Insurance Services Office Form CG 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and Code 9 (non-owned), with limits of no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: Workers’ Compensation insurance as required by the State of California, with Statutory Limits and Employers’ Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease (see footnote #1).
4. Professional Liability: Insurance appropriate to the Consultant’s profession with limits of no less than $1,000,000 per occurrence or claim/$2,000,000 in the annual aggregate.
If the Consultant maintains broader coverage or higher limits than the minimums shown above, the City of Santa Monica requires and shall be entitled to any broader coverage and higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Santa Monica.
Other Insurance Provisions
1. The insurance policies are to contain, or be endorsed to contain, the following provisions:
DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861 2 a. Additional Insured Status: The City of Santa Monica, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of Consultant including materials, parts, or equipment furnished in connection with such work or operations. CGL coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as Insurance Services Office Form CG 20 10 11 85, or if not available, through the addition of a combination of (1) CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and (2) CG 20 37).
b. Primary Coverage: For any claims related to this Agreement, the Consultant’s insurance shall be primary coverage at least as broad as Insurance Services Offices Form CG 20 01 04 13 as respects the City of Santa Monica, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City of Santa Monica, its officers, officials, employees or volunteers shall be in excess of the Consultant’s insurance and shall not contribute with it. c. Notice of Cancellation: Each insurance policy required herein shall state that coverage shall not be cancelled except after notice has been given to the City of Santa Monica.
d. Waiver of Subrogation: Consultant hereby grants to the City of Santa Monica a waiver of any right of subrogation which any insurer of said Consultant may acquire against the City of Santa Monica by virtue of payment of any loss. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Santa Monica has received a waiver of subrogation endorsement from the insurer.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City of Santa Monica. The City of Santa Monica may require the Consultant to purchase coverage with a lower retention or provide satisfactory proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City of Santa Monica.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to the City of Santa Monica.
Claims Made Policies
1. If the Professional Liability policy provides “claims made” coverage:
DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861 3 a. The Retroactive Date must be shown and must be before the date of this Agreement or the start of work.
b. The insurance must be maintained, and evidence of insurance must be provided for at least 5 years after completion of work.
c. If the policy is cancelled or not renewed, and not replaced with another “claims made” policy form with a Retroactive Date prior to the effective Agreement date, the Consultant must purchase “extended reporting” coverage for a minimum of 5 years after completion of work.
Verification of Coverage
Consultant shall furnish the City of Santa Monica with original certificates and amendatory endorsements (or copies of the applicable policy language effecting coverage provided by this clause). All certificates and endorsements are to be received and approved by the City of Santa Monica before work commences. However, failure to obtain required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them.
The City of Santa Monica reserves the right to require complete, certified copies of all required insurance policies, including the endorsements required herein, at any time.
Failure to Maintain Insurance Coverage
If Consultant, for any reason, fails to maintain insurance coverage which is required pursuant to this Agreement, the same shall be deemed a material breach of contract. The City of Santa Monica, at its sole option, may terminate this Agreement and obtain damages from the Consultant resulting from said breach.
Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein. All exceptions must be approved in writing by the Risk Manager.
Footnotes
# 1: Workers’ Compensation insurance coverage is not required if the Consultant does not have employees. The Consultant must, however, execute the City’s Workers’ Compensation Coverage Exemption Declaration Form.
DocuSign Envelope ID: 4CD5D0B3-B348-4DB0-8644-F7F1026C4861