City of Santa Monica
City Council Meeting
AGENDA
LANA NEGRETE
MAYOR
ELLIS RASKIN CAROLINE TOROSIS
COUNCILMEMBER MAYOR PRO TEM
DAN HALL BARRY SNELL
COUNCILMEMBER COUNCILMEMBER
JESSE ZWICK NATALYA ZERNITSKAYA
COUNCILMEMBER COUNCILMEMBER
ELAINE POLACHEK
INTERIM CITY MANAGER
DOUGLAS SLOAN
CITY ATTORNEY
NIKIMA NEWSOME
CITY CLERK
STANDARDS OF BEHAVIOR THAT PROMOTE CIVILITY AT ALL PUBLIC MEETINGS:
• Treat everyone courteously; • Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive
public process, and tools for forging sound decisions
• Hate has no place in Santa Monica. The City opposes
abusive or threatening hate speech, intolerance, or
dehumanization, and supports basic civil respect and
human decency.
• Listen to others respectfully;
• Exercise self-control;
• Give open-minded consideration
to all viewpoints;
• Focus on the issues and avoid
personalizing debate;
Regular meetings are broadcast live on CityTV cable channel 16 and on the internet at santamonica.gov. Cable television re-broadcasts air on Thursday and Saturday at 11:30 AM. The agenda will air on CityTV on Saturday and Sunday at 11:00 AM and 6:00 PM, and on Monday and Tuesday at 12:30 PM and 6:00 PM.
City of Santa Monica Generated: 5/29/2025 8:11 AM Page 2
RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS (Resolution No.11661(CCS))
WAYS TO PROVIDE PUBLIC COMMENT
If you are interested in providing public comment at a City Council meeting, there are several ways to participate:
(1) Written public comment. In lieu of oral public comment, the public is strongly encouraged to submit written public comment on agenda items via email to [email protected]. For written public comment submitted by 12:00 pm on the day of the meeting, best efforts shall be made to have them available online for viewing. Please note the agenda item number in the subject line of your written comments.
(2) Oral public comment.
- In-person: Persons wishing to address the City Council regarding items on the agenda must be present and submit their name and address (optional) to the City Clerk before the public comment section is opened for that item or before the public hearing is opened where one is required by law. Register to speak at the Speaker Kiosk prior to the meeting. - Telephone: Persons wishing to address the Council by telephone must register at santamonica.gov/public-comment no later than 5:00 p.m. the day before a meeting. Showing electronic presentation materials are not permitted when commenting by telephone.
Oral public comment from any one individual is limited to a total of 6 minutes per City Council meeting, with a maximum of 2 minutes per agenda item. Except for noticed public hearings or quasi-judicial items, if more than 25 speakers are registered to speak during a public input section, the amount of time shall be reduced to 1 minute per speaker during that section. Except for the author of the request, public comment on 15-items are limited to 1 minute.
Levine Act Disclosure. Pursuant to the Levine Act (Govt Code Section 84308), any party to a permit, license, contract, or other entitlement before the Council is required to disclose on the record any contribution, including aggregated contributions, of more than $500 made by the party or the party's agents within the preceding 12 months to any City official. Participants and agents are requested to make this disclosure as well. The disclosure must include the name of the party, participant, or agent, and any other person making the contribution; the name of the recipient, the amount of the contribution, and the date the contribution was made. Information regarding the Levine Act can be found here or you can contact the FPPC.
ORDER OF BUSINESS (may not be changed except by majority vote of the City Council.)
1. General Public Input
(Members of the public may address the City Council
only on items not on the agenda, but within the
subject matter jurisdiction of the City and on Special
Agenda Items.)
2. Special Agenda Items (Commendations and
Proclamations presented).
3. Public Comment for Consent Calendar and Closed
Sessions Only.
4. Consent Calendar (All items considered in one
motion unless removed by a City Councilmember for
discussion. No public comment is permitted on
second readings.)
5. Closed Sessions.
6. Public Comment on remaining Agenda Items
7. Study Session.
8. Continued Items.
9. Administrative Proceedings.
10. Ordinances:
• 1
st Reading
• 2
nd Reading (No public comment is
permitted on second readings.)
11. Staff Administrative Item.
12. Public Hearings.
13. Reports of Boards and Commissions.
14. Resolutions.
15. Written Communications (Other than
Reports of Commission and Officers.)
16. Councilmember Discussion Items.
Agendas and reports are accessible on the City's webpage at smgov.net/council/agendas. They are also available at the City Clerk's Office and in alternate formats upon request. For a free email subscription to the City Council Agendas, please contact the City Clerk’s Office at (310) 458-8211 or [email protected].
Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.
City of Santa Monica Generated: 5/29/2025 8:11 AM Page 3
AGENDAS
CITY OF SANTA MONICA
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 250,
TUESDAY, MAY 27, 2025
MEETING BEGINS AT 5:30 PM
HOW TO PROVIDE PUBLIC COMMENT BY TELEPHONE
Persons wishing to address the City Council by telephone must register at santamonica.gov/public-comment no later than 5:00 p.m. the day before a meeting.
Donation of time and showing electronic presentation materials are not permitted when commenting by telephone.
CALL TO ORDER
PLEDGE OF ALLEGIANCE / LAND ACKNOWLEDGEMENT
ROLL CALL
City of Santa Monica Statement of Accountability (Land Acknowledgement) The City of Santa Monica is located on the land of Tovangaar. With great respect, the City acknowledges the Gabrieleño/Tongva as the First People of this ancestral and unceded territory of Kuruvungna, a village that we know as Santa Monica. We honor their elders, past and present, and the Gabrieleño descendants who are part of the Gabrieleño /Tongva tribes.
We recognize that these peoples are still here, and as settlers and kuyam (guests), we recognize our responsibility and obligation to care for their land in partnership with them.
The City of Santa Monica commits to work in partnership with the Gabrieleño/Tongva people to uplift their voices and visibility on their ancestral land.
LEVINE ACT DISCLOSURES AND ANNOUNCEMENTS / PROCEDURAL
MOTIONS
City of Santa Monica Generated: 5/29/2025 8:11 AM Page 4
1. GENERAL PUBLIC INPUT AND COMMENT ON SPECIAL AGENDA ITEMS (For regular meetings, public comment is permitted on Special Agenda Items and items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item. For special meetings, public input is limited to scheduled Special Agenda Items only.)
. Written Comments
2. SPECIAL AGENDA ITEMS
2.A. Proclamation: Pride Month
3. PUBLIC INPUT (ITEMS UNDER CONSENT CALENDAR AND CLOSED SESSION ONLY)
4. CONSENT CALENDAR
(All items will be considered and approved in one motion unless removed by a Councilmember for discussion. In accordance with Charter section 615, the adoption of all ordinances and resolutions shall be by reading of title only unless a Councilmember present dissents. No public discussion is permitted on ordinances for second reading and adoption.)
4.A. Award Bid #4494 and Authorize Agreement with Woods Maintenance Services, Inc. dba Graffiti Control Systems for Citywide Graffiti Removal Services Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of categorical exemptions pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) guidelines;
2. Award Bid #4494 to Woods Maintenance Services, Inc. dba Graffiti Control Systems for graffiti removal services for the Public Works Department; and
3. Authorize the City Manager to negotiate and execute an agreement with Woods Maintenance Services, Inc. dba Graffiti Control Systems, in an amount not to exceed $697,320 for five years, with future year funding contingent on Council budget approval.
4.B. Award Bid #4493 and issue Purchase Order to DeltaGreen Products for Heavy Duty Cleaner and Degreaser
City of Santa Monica Generated: 5/29/2025 8:11 AM Page 5 Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of categorical exemptions pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) guidelines;
2. Award Bid #4493 to DeltaGreen Products to furnish and deliver heavy duty cleaner and degreaser for the Public Works Department; and
3. Authorize the Procurement Manager to issue a purchase order with DeltaGreen Products for the purchase of heavy duty cleaner and degreaser in an amount not to exceed $123,000 for one year, with two additional two-year renewal options, for a total amount not to exceed $615,000 over a five-year period, with future year funding contingent on Council budget approval.
4.C. Award RFP SP2307-2025 and Agreement to Archi.txture, LLC dba BASK for the Purchase and Installation of Furniture Citywide
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of categorical exemption pursuant to Section 15301 (Existing Facilities) of the California Environmental Quality Act (CEQA) Guidelines;
2. Award RFP #SP2307-2025 to Archi.txture, LLC dba BASK to provide Steelcase systems furniture procurement, installation, and consulting services citywide on an as-needed basis; and
3. Authorize the City Manager to negotiate and execute an as-needed services agreement with Archi.txture, LLC dba BASK for an amount not to exceed $1,000,000 over a five-year period.
4.D. Award RFP SP2539 and Agreements to PSOMAS and KDM Meridian for OnCall Surveying Services Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of exemption pursuant to Section 15262 of the California Environmental Quality Act (CEQA) Guidelines;
2. Award RFP #SP2539 to PSOMAS and KDM Meridian to provide on-call surveying services for the Public Works Department; and
3. Authorize the City Manager to negotiate and execute agreements for on-call surveying services with PSOMAS and KDM Meridian, in an amount not to exceed $250,000 for each agreement, over a five-year period, with one (1) five-year renewal option under the same terms and conditions as the original period. Prior to the end of the initial term, staff will present the extended term to the City Council for ratification
4.E. Authorization of First Modification to Agreement #11583 with ACCO Engineered Systems, Inc. for the Airport Mechanical Equipment Replacement Project
Recommended Action
Staff recommends that the City Council:
City of Santa Monica Generated: 5/29/2025 8:11 AM Page 6
1. Adopt a finding of Categorical Exemption pursuant to Section 15302 (Replacement and Reconstruction) of the California Environmental Quality Act (CEQA) Guidelines;
2. Authorize the City Manager to negotiate and execute a first modification to agreement #11583 (CCS) in the amount of $1,055,945 (including no additional contingency) with ACCO Engineered Systems, Inc. (ACCO), a California-based company, for additional equipment and construction work to complete the Airport Mechanical Equipment Replacement Project. This will result in an amended agreement with a new total amount not to exceed $3,049,035 (including 6% contingency) with future year funding contingent on Council budget approval.
4.F. Authorize First Modification to Agreement #5059 with Water Heater Warehouse for Heat Pump Water Heater Installation Services
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of Categorical Exemption pursuant to Section 15311 of the California Environmental Quality Act Guidelines
2. Authorize the City Manager to negotiate and execute a first modification to agreement #5059 in the amount of $250,000 with Water Heater Warehouse for heat pump water heater installation services for the Public Works Department. This will result in a five-year amended agreement with a new total amount not to exceed $500,000, which includes funding for future heat pump water heater services.
4.G. Introduction and First Reading of an Ordinance Prohibiting Sale and Use of Algorithmic Devices to Set Residential Rental Prices
Recommended Action:
Staff recommends that the City Council
1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines; and
2. Introduce for first reading the attached Ordinance amending the text of the Santa Monica Municipal Code by adding Chapter 4.58 Algorithmic Rental Price Fixing.
4.H. Second Reading and Adoption of an Ordinance of the City Council of the City of Santa Monica Adding Section 2.32.300 to the Santa Monica Municipal Code Requiring Resident Representation for Council Appointees to Non-Profits Recommended Action
Staff recommends that the City Council adopt the attached Ordinance.
4.I. Second Reading and Adoption of an Ordinance Amending the City's Animals Code
Recommended Action
Staff recommends that the City Council adopt the attached Ordinance.
City of Santa Monica Generated: 5/29/2025 8:11 AM Page 7
4.J. Second Reading and Adoption of an Ordinance Amending the Text of the City’s Zoning Ordinance to Eliminate Parcel Size Threshold for Streamlined Review of Housing Projects, Increase the Maximum Square Footage for Accessory Dwelling Units, Revise Provisions Related to Ministerially Approved Lot Splits and Duplexes on Parcels Zoned Single-Unit Residential, Adjust the Criteria for Streamlined Review of Housing Projects on Large Sites Within Bergamot Zoning Districts, Provide Extensions for Projects Approved prior to January 6, 2025, Convert Parcel Coverage Development Standards to Floor Area Ratio for the City’s Residential Zoning Districts, and Align Density Standards for the City’s Multiple-Unit Residential Zoning Districts with the Intensities Envisioned in the Land Use and Circulation Element; for Consistency With Recent Updates to State law; and Making Other Minor Changes, Corrections and Clarifications
Recommended Action
Staff recommends that the City Council adopt the attached Ordinance.
4.K. Second Reading and Adoption of an Ordinance Amending Santa Monica Municipal Code Chapter 8.08 to Extend Expiration for Building Permit Applications Complete as of January 6, 2025
Recommended Action
Staff recommends that the City Council adopt the attached Ordinance.
4.L. Approve Resolution Adopting the 2025 Annual Water Supply and Demand Assessment
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of Categorical Exemption pursuant to Section 15307 and Section 15308 of the California Environmental Quality Act (CEQA) Guidelines;
2. Hold a public meeting and receive public comment for the 2025 Annual Water Supply and Demand Assessment Report for the Public Works Department, Water Resources Division; and
3. Approve the attached resolution adopting the 2025 Annual Water Supply and Demand Assessment Report.
4.M. Adoption of a Resolution Amending the Council Rules of Procedure Recommended Action
Staff recommends that the City Council adopt:
1. the attached resolution amending the Council Rules of Procedure to account for modification to rules for public input; and
2. a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.
4.N. Authorization of Fourth Contract Modification with McCabe's Guitar Shop for Single Day Music Festival
City of Santa Monica Generated: 5/29/2025 8:11 AM Page 8 Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of categorical exemption pursuant to Section 15323 of the California Environmental Quality Act (CEQA) Guidelines; and
2. Authorize the City Manager to negotiate and execute a fourth modification to agreement #4820 in the amount of $35,000 with McCabe’s Guitar Shop for a single day music festival in September 2025. This will result in a four-year amended agreement with a new total Not-to-Exceed amount of $337,000, with no future funding expected for this Agreement.
4.O. City Council - Special Meeting - May 15, 2025 8:00 AM
4.P. City Council - Special Meeting - May 20, 2025 5:00 PM
5. CLOSED SESSIONS
5.A. Conference with legal counsel - existing litigation - Gov. Code § 54956.9(d)(1):
Jane Doe 1, et al. v. City, et al; LASC # 24STCV06207 [report out only]
5.B. Conference with labor negotiator - Gov. Code § 54957.6: agency designated representatives: Interim City Manager Elaine Polachek, Human Resources Director Dana Brown, and Human Resources Manager Sarah Rebensdorf; bargaining units: Administrative Team Associates (ATA), AFSCME Local 4819- Management Team Association (MTA), California Teamsters Local 911 (IBT), Municipal Employees Association (MEA), Public Attorney’s Legal Support Staff Union (PALSSU), Public Attorney’s Union (PAU), Santa Monica Fire Executive Management Association (FEMA), Santa Monica Firefighters Local 1109 (LOCAL 1109), Police Officers Association (POA), Supervisory Team Association (STA) and SMART TD - International Association of Sheet Metal, Air, Rail, and Transportation Workers - Transportation Division, Local 1785 (SMART TD)
5.C. Public employee performance evaluation - Gov. Code § 54957(b): City Attorney
5.D. Public employee appointment - Gov. Code § 54957(b): consider public employee appointment; title: City Manager; Gov. Code § 54957.6: conference with labor negotiator; City negotiator: Mayor/Personnel Director; unrepresented employee: City Manager
CITY MANAGER REPORT
TRAVEL ANNOUNCEMENT AND MAYOR'S HIGHLIGHT
6. PUBLIC INPUT ON REMAINING AGENDA ITEMS
. Public Input for 12-Items will be heard at the time when the Public Hearing is called.
City of Santa Monica Generated: 5/29/2025 8:11 AM Page 9
7. STUDY SESSION
7.A. Proposed FY 2025-27 Biennial Budget and FY 2025-26 CIP Budget Recommended Action
Staff recommends that the City Council:
1. Receive the FY 2025-26 through FY 2029-30 Five-Year Financial Forecast Update;
2. Review and provide direction to staff on the FY 2025-27 Proposed Biennial Budget, including the FY 2025-26 Proposed Exception-Based Capital Improvement Program (CIP) Budget (Attachment A);
3. Review and provide direction to staff on proposed changes to the City’s Fees and Fines (Attachment E);
4. Provide direction to staff on revising the Council Travel Funds policy;
5. Direct staff to proceed with setting the FY 2025-27 Budget Adoption public hearing on June 24, 2025.
8. CONTINUED ITEMS
No items
9. ADMINISTRATIVE PROCEEDINGS
No items
10. ORDINANCES
(Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption. In accordance with Charter section 615, the adoption of all ordinances and resolutions shall be by reading of title only unless a Councilmember present dissents.)
No items
11. STAFF ADMINISTRATIVE ITEMS
11.A. Appointment of City Manager and Authorization to Execute Agreement Recommended Action
Staff recommends that Council:
1. Adopt a finding that the actions are not a “project” subject to the California Environmental Quality Act (CEQA) and a finding of no possibility of significant effect pursuant to Section 15601(b)(3) (Common Sense Exemption) of the CEQA Guidelines;
2. Appoint Oliver C. Chi as City Manager commencing July 14, 2025;
3. Approve the employment agreement with Oliver C. Chi for his services as City Manager, beginning effective July 14, 2025; and
4. Authorize the Mayor to sign the employment agreement on behalf of the City.
12. PUBLIC HEARINGS
City of Santa Monica Generated: 5/29/2025 8:11 AM Page 10
12.A. Public Hearing on the Status of Staff Vacancies in the City of Santa Monica as Required by Government Code Section 3502.3
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding that this report is not a project subject to the California Environmental Quality Act; and
2. Hold a public hearing and receive the informational report on City of Santa Monica staff vacancies and recruitment and retention efforts pursuant to Government Code Section 3502.3.
13. REPORTS OF BOARDS AND COMMISSIONS
No items
14. RESOLUTIONS
No items
15. WRITTEN COMMUNICATIONS OTHER THAN REPORTS OF COMMISSION AND
OFFICERS
No items
16. COUNCILMEMBER DISCUSSION ITEMS
16.A. Recommendation to rescind the May 13, 2025, appointment of Frederick Foy Jr. to the Transit Security Advisory Committee, and consider new appointment to the vacancy on the Committee with a term ending June 30, 2029
ADJOURNMENT
Agendas and reports are accessible on the City's webpage at www.smgov.net/council/agendas. They are also available at the City Clerk's Office and in alternate formats upon request. For a free email subscription to the City Council Agendas, please contact the City Clerk’s Office at (310) 458-8211 or [email protected].
Members of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401 or to [email protected]. Written comments received from the public by 12 PM on the day of the City Council meeting will be distributed to the City Council prior to the meeting and posted online. Members of the public who submit written public comment on an agenda item may be subject to the Levine Act which requires disclosure of campaign contributions of more than $500 to an officer of the City within the preceding 12 months.
City Hall and the Council Chambers are wheelchair accessible. If you require any special disability related accommodations to either attend or provide public testimony at a Council meeting (i.e. sign language interpreting, access to an amplified sound system, remote option, etc.), please contact the City Clerk’s Office at (310) 458-8211 or TDD: (310) 917- 6626 or via email at [email protected] at least 72 hours prior to the City of Santa Monica Generated: 5/29/2025 8:11 AM Page 11 scheduled meeting. Best efforts shall be made to accommodate requests received after the 72-hour deadline. In the case of special meetings, requests should be submitted as early as possible, but no later than noon the day of the special Council meeting.
Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.
Santa Monica Blue Bus Lines #1, #2, #3, #5, #9 and the EXPO Line serve City Hall.
Parking is available on Main Street, on Olympic Drive, and in the Civic Center Parking Structure (validation free).