1 EIGHTH MODIFICATION OF AGREEMENT NO. 9784 (CCS)
This Eighth Modification of Agreement Number 9784 (CCS) (“Eighth Modification”), executed on ___________, and effective as of July 2, 2025 (“Effective Date”), by and between the City of Santa Monica, a municipal corporation (“City”), and Carahsoft Technology Corporation (“Carahsoft” also referred to as “Consultant”) is made with reference to the following:
RECITALS
A. On or about October 7, 2013, the City, Carahsoft and IQM2, Inc. (“IQM2”) entered into Agreement Number 9784 (CCS) (“Original Agreement”) for IQM2 to provide to the City, in conjunction with Carahsoft, an agenda management system (the “Agenda Management System”) in the form of software, professional services, and web hosting services.
B. On or about May 6, 2014, the City and IQM2 entered into a First Modification of Agreement Number 9784 (CCS) (“First Modification”) which included additional services to be performed by IQM2, in conjunction with Carahsoft, to enhance the Agenda Management System and increased the compensation to be paid under the Original Agreement to reflect the additional services.
C. On or about June 4, 2014, IQM2 was acquired by Accela, Inc. (“Accela”), which assumed responsibility, in conjunction with Carahsoft, for providing the Agenda Management System.
D. On or about March 13, 2018, Accela sold the Agenda Management System to Granicus, Inc. (“Granicus”), which assumed responsibility, in conjunction with Carahsoft, for providing the Agenda Management System.
E. On or about July 10, 2018, the City and Carahsoft entered into a Second Modification of Agreement Number 9784 (CCS) (“Second Modification”) which extended the term of the Original Agreement to June 30, 2019 and set the compensation to be paid during the extended term.
F. On or about September 10, 2019, the City and Carahsoft entered into a Third Modification of Agreement Number 9784 (CCS) (“Third Modification”) which extended the term of the Original Agreement to June 30, 2019 and set the compensation to be paid during the extended term.
G. On or about June 30, 2022, the City and Carahsoft entered into a Fourth Modification of Agreement Number 9784 (CCS) (“Fourth Modification”) which extended the term of the Original Agreement to June 30, 2023 and set the compensation to be paid during the extended term.
H. On or about July 1, 2023, the City and Carahsoft entered into a Fifth Modification of Agreement Number 9784 (CCS) (“Fifth Modification”) which extended the term of the Original Agreement to January 1, 2024 and set the compensation to be paid during the extended term.
Docusign Envelope ID: 2F4E6414-E9AE-4CBE-A7E7-88284D169526 7/25/2025
2 I. On or about December 19, 2023, the City and Carahsoft entered into a Sixth Modification of Agreement Number 9784 (CCS) (“Sixth Modification”) which extended the term of the Original Agreement to January 1, 2025 and set the compensation to be paid during the extended term.
J. On or about December 17, 2024, the City and Carahsoft entered into a Seventh Modification of Agreement Number 9784 (CCS) (“Seventh Modification”) which extended the term of the Original Agreement to July 1, 2025 and set the compensation to be paid during the extended term.
K. On or about July 2, the Agreement inadvertently expired. The City and Carahsoft desire to reinstate the Agreement as if it never expired, to extend the term, and to pay for additional services during the extended term as set forth in this Eighth Modification. The original agreement and all prior modifications shall be referred to collectively herein as “the Agreement.”
TERMS AND CONDITIONS
Now, therefore, the undersigned parties do hereby mutually agree to modify the Agreement as follows:
1. Term. Section 1 of the Agreement entitled “Term” shall be deleted in its entirety and replaced with the following:
Term. This Agreement begins on the Effective Date and terminates December 31, 2025 (the “Eighth Modification Extension Term”), unless terminated earlier as set forth in the Agreement or extended by the parties in writing.
2. Compensation. Section 5 of the Agreement entitled “Compensation” shall be deleted in its entirety and replaced with the following:
Compensation. The City will compensate Consultant for Services performed as set forth in Exhibits C, Terms, and B-1, Budget (for Services provided by, through, or in conjunction with IQM2); Exhibits A-2, Scope of Services, and B-2, Budget (for Services provided by, through, or in conjunction with Accela); and Exhibits B-2, Budget, B-3, Budget and B-4, Budget (for Services provided by, through, or in conjunction with Granicus or any entity that assumes from Granicus responsibility for providing Services). Compensation to Consultant for Services performed during the Eighth Modification Extension Term shall not exceed $15,397.80, as set forth in Exhibit A-8, Budget. The total compensation to be paid by City for Services pursuant to the Original Agreement, the First Modification, the Second Modification, the Third Modification, the Fourth Modification, the Fifth Modification, the Sixth Modification, the Seventh Modification and the Eighth Modification shall not exceed $282,550.
Docusign Envelope ID: 2F4E6414-E9AE-4CBE-A7E7-88284D169526 3 3. Notices. Sections 7.1 and 7.2 of the Agreement, which provide the addresses for notices, demands, requests or approvals to be given under the Agreement, are deleted in their entirety and replaced with the following:
7.1 All notices, demands, requests or approvals to the City:
City of Santa Monica
City Clerk’s Office
1685 Main Street, Room 102
Santa Monica, California 90401
Attn: Maria Dacanay, Assistant City Clerk
With a copy to:
City Attorney’s Office
1685 Main Street, Room 310
Santa Monica, California 90401
Attn: Douglas Sloan, City Attorney
7.2 All notices, demands, requests or approvals to Consultant:
Granicus Government at Carahsoft
11493 Sunset Hills Road, Suite 100
Reston, Virginia 20190
Attn: Mandi Queen, Account Manager
4. Exhibits. Section 4 entitled “Exhibits” shall be amended to read as follows:
Exhibits. The following exhibits are incorporated by reference into this Agreement as though fully set forth herein:
Exhibit A Request for Proposal
Exhibit B Proposal
Exhibit C Terms
Exhibit D Insurance Requirements
Exhibit A-1 Scope of Services
Exhibit B-1 Budget
Exhibit A-2 Scope of Services
Exhibit B-2 Budget
Exhibit A-3 Terms
Exhibit B-3 Budget
Exhibit A-4 Terms
Exhibit B-4 Budget
Exhibit A-5 Terms
Exhibit B-5 Budget
Exhibit A-6 Terms and Budget
Exhibit A-7 Terms and Budget
Exhibit A-8 Terms and Budget
Docusign Envelope ID: 2F4E6414-E9AE-4CBE-A7E7-88284D169526 4 5. References to Consultant. All references to Consultant in the Original Agreement, the First Modification, the Second Modification, the Third Modification, the Fourth Modification, the Fifth Modification, the Sixth Modification, the Seventh Modification and this Eighth Modification shall be deemed to refer to Carahsoft.
6. Agreement in Effect. The Agreement, as modified by this Eighth Modification, shall be deemed to have remained in effect throughout the entirety of the contract term, as extended by this Eighth Modification.
7. Execution in Counterparts. This Eighth Modification may be executed in counterparts with the same effect as if both parties hereto had executed the same document. All counterparts shall be construed together and shall constitute a single modification. Any signature to this Eighth Modification transmitted electronically through DocuSign or PDF shall be deemed an original signature and be binding upon the parties hereto (it being agreed that such electronic signature shall have the same force and effect as an original signature).
8. All Other Terms and Conditions in Effect. Except as expressly modified by this Eighth Modification, all other terms and conditions of the Agreement shall be and remain in full force and effect.
Docusign Envelope ID: 2F4E6414-E9AE-4CBE-A7E7-88284D169526 5 IN WITNESS WHEREOF, the parties have executed this Eighth Modification as of the date and year first written above.
ATTEST:
______________________________
NIKIMA S. NEWSOME
City Clerk
APPROVED AS TO FORM:
DOUGLAS SLOAN
City Attorney
CITY OF SANTA MONICA,
a municipal corporation
By: ______________________________
OLIVER CHI
City Manager
CARAHSOFT TECHNOLOGY Corp.
VENDOR #359017
By: _______________________________
Natalie LeMay, State and Local Contracts
Manager
Docusign Envelope ID: 2F4E6414-E9AE-4CBE-A7E7-88284D169526 7/25/2025
Exhibit A-8
Terms and Budget
As shown in the attached Government-Price Quotation, the City will compensate Carahsoft in an amount not to exceed $15,397.80 for the Eighth Modification Extension Term.
Docusign Envelope ID: 2F4E6414-E9AE-4CBE-A7E7-88284D169526
GOVERNMENT- PRICE QUOTATION
Granicus at Carahsoft
11493 SUNSET HILLS ROAD | SUITE 100 | RESTON, VIRGINIA 20190 PHONE (703) 871-8500 | FAX (703) 871-8505 | TOLL FREE (888) 66CARAH WWW.CARAHSOFT.COM | [email protected]
TO: Maria Dacanay-Wisner
Admin Analyst-Records & Election Svcs, MMC
FROM: Mandi Queen
Granicus at Carahsoft
Santa Monica City Clerks Office
1685 Main Street
Room 102
11493 Sunset Hills Road
Suite 100
Reston, Virginia 20190
Santa Monica, CA 90401 USA
EMAIL: [email protected] EMAIL: [email protected] PHONE: (310) 458-8211 PHONE: (571) 662-3051 FAX: (703) 871-8505 TERMS: GSA Schedule No: 47QSWA18D008F
Term: August 22, 2018 - August 21, 2028
FTIN: 52-2189693
Shipping Point: FOB Destination
Credit Cards: VISA/MasterCard/AMEX
Remit To: Same as Above
Payment Terms: Net 30 (On Approved Credit)
Cage Code: 1P3C5
DUNS No: 088365767
UEI: DT8KJHZXVJH5
Business Size: Other than Small
Sales Tax May Apply
QUOTE NO: 52363646
QUOTE DATE: 06/20/2025
QUOTE EXPIRES: 07/20/2025
RFQ NO:
SHIPPING: ESD
TOTAL PRICE: $15,397.80
TOTAL QUOTE: $15,397.80
LINE NO. PART NO. DESCRIPTION - QUOTE PRICE QTY EXTENDED PRICE
RENEWING SUBSCRIPTION FEES
1 GR-IQM2-AM IQM2 - Agenda & Minutes each Annual SubscriptionRenewable only Annual Fee: $30,866.08
Granicus - SAS-SE-ME-IQM2-AM
Start Date: 07/02/2025
End Date: 12/31/2025
$15,397.80 GSA 1 $15,397.80
RENEWING SUBSCRIPTION FEES SUBTOTAL: $15,397.80
SUBTOTAL: $15,397.80
TOTAL PRICE: $15,397.80
TOTAL QUOTE: $15,397.80
Period of Performance: This Agreement shall become effective on 02 Jul 2025 - 31 Dec 2025 This quote, and all products and services delivered hereunder are governed by the terms negotiated between Carahsoft and the City of Santa Monica on December 24, 2024.
Please add the Contract # on the PO
ContractNumber:
GSA MAS 8F: 47QSWA18D008F
For govDelivery Customers Only:
Potential Users are based on the greater of quarterly website visits to the domains covered by a license or the subscriber base multiplied by 12, less 20% to account for inactive subscribers.
Option year pricing is provided with the assumption that your requirements are the same as the base year. If your usage increases Granicus reserves the right to renegotiate your contract based on usage. Option year pricing does not imply usage can grow beyond your base level.
QUOTE DATE: 06/20/2025
PAGE 1 of 1 QUOTE NO: 52363646
Docusign Envelope ID: 2F4E6414-E9AE-4CBE-A7E7-88284D169526