1 Melissa Zak
From: Teresa Villa
Sent: Thursday, January 8, 2026 8:36 PM
To: Melissa Zak
Cc: Nan Friedman; Angela VonSlomski; Sofia Klatzker; Tina Saloutos; Katie Doerr; Nicole Hurd
Subject: RE: Emergency Procurement Approval for Extension of CT# 11120 (Security Service at ACBH)
Follow Up Flag: Follow up
Flag Status: Flagged
Categories: 11120
Hi Melissa,
This qualifies as an emergency purchase and you have my approval to utilize the Emergency purchase clause, for these security services, as noted below. To address the administrative requirements, you will have to follow the steps per the clause, most importantly submitting a staff report to Council, within 30 days, detailing the need to circumvent normal procurement procedures. I’ve sent examples of an emergency purchase memo and staff report in another email thread. Since the services are needed immediately, your projected Council meeting date is ideal. Kindly let me know if you have any follow up questions or if any conditions change.
Emergency: Security Services
Amount: $215,000
Duration: 9 months or less
Instrument: Contract Modification
Teresa M. Villa, C.P.M., CPPB,
Procurement Manager
(310) 458-8242
santamonica.gov
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2 From: Melissa Zak <[email protected]>
Sent: Friday, December 19, 2025 5:10 PM
To: Teresa Villa <[email protected]>
Cc: Nan Friedman <[email protected]>; Angela VonSlomski <[email protected]>; Sofia Klatzker <[email protected]>; Tina Saloutos <[email protected]>; Katie Doerr <[email protected]>
Subject: Emergency Procurement Approval for Extension of CT# 11120 (Security Service at ACBH) Hi Teresa,
Per our recent conversations, please confirm that you approve Agreement 11120 (CCS) to be modified (extended) via the emergency procurement process as per SMMC, section 2.24.240.
Under Agreement 11120, AG Coast Corp. (dba Panther Security Inc., “Panther”) provides unarmed, 24/7 security service at the Annenberg Community Beach House (“ACBH”). The agreement term is December 23, 2020, through January 14, 2026, with no extension options.
An RFB for a new security service contract has been underway for some time but will not be complete prior to the termination of Panther’s contract. (The scope of the RFB is evolving and expanding as additional departments join to request security services for newly announced major events coming to the City over the next few years.)
In the interest of public safety and site security, it is essential that ACBH maintains 24/7 security presence, 365 days a year. It is vital that Panther remains in place at ACBH until the new security contract is awarded and the contractor is onboarded. Panther has knowledge of the site, procedures, and staƯ and cannot be replaced with a temporary solution or without a competitive procurement process. Further justification is provided in ECB # 341.
ACBH requests the extension of Panther’s contract through March 31, 2026, with the option of maintaining service on a month-to-month basis through September 30, 2026.
Budget:
Contract Extension (January 15 - March 31, 2026): $65,000 Month-to-Month (April-Sept): $25,000 per month, average o Up to $150,000 for the six-month period
Total spend potential for January 15 – September 30, 2026 ($65,000 + $150,000): $215,000 NTE FY25-26 funds will come from Contractual Services accounts 11430003.550010 ($86K available) and 11430001.550010 ($82,4K can be relieved from requisition 12601711 if needed). FY26-27 funds, if needed, will be from 11430001.550010.
ACBH has a placeholder to bring the contract extension before City Council on February 10, 2026.
If needed all current contract extension information is available to view in the Citywide contracts folder for 11120: First Modification
Let me know if any further details or justifications are required. Thank you again for your help with this.
Happy Holidays!
3 Melissa Zak
Senior Administrative Analyst
Annenberg Community Beach House
Recreation & Arts Department
310.458.2201 x5144
annenbergbeachhouse.com
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