City Council Meeting: February 8, 2~110"
Agenda Item:
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Professional Services Agreement for Street Lighting Design Services Recommended Action
Staff .recommends that the City Council authorize the City Manager to negotiate and execute a professional services agreement with Willdan Engineering, aCalifornia-based company, in an amount not to exceed $ 429,000 to provide street lighting design services for the multi-year street light conversion program.
Executive Summary
The street light conversion program will replace all remaining high-voltage street lighting circuits and fixtures on various streets with modern, safe, reliable and energy-efficient T20-volt street lighting-circuits and fixtures. Willdan Engineering is recommended to provide street lighting design services for the conversion program in an amount not to exceed $429,000,
Discussion
The multi-year street light conversion program will replace aII remaining high-voltage street lighting circuits and fixtures with modern, safe, reliable and energy-efficient 120- volt street lighting circuits and fixtures. The multi-year street light conversion program is a 15-year program, approximately 60% complete. Staff anticipates completion of this program in FY2014-15. This program is coordinated with sidewalk replacement and street resurfacing projects.
Attachment 1 of this staff report provides the phasing and locations for the multi-year conversion program. The street lighting design consultant will develop construction documents, including plans specifications-and cost estimates, which will be used to issue construction contracts to implement the multi-year street light conversion program. 1 Consultant Selection
On March 29, 2010, the City issued a Request for Proposals ( RFP) for street lighting design services related to the multi-year street light conversion program. The RFP was made available on the City's online bidding system, PlanetBids. Sixty prospective bidders made requests for the RFP. and eight proposals were received on April 22, 2010. Proposals were reviewed by a selection committee comprised of Public Works staff from the Engineering and Facilities Maintenance Divisions. Each proposal was ranked based on specific criteria including understanding of the project scope, past experience with similar projects, qualifications of key personnel, and quality of deliverables. Interviews were conducted with the top four ranked firms to evaluate the qualifications and experience of the proposed personnel. Staff recommends Willdan Engineering located in the City of Industry, California, as the best qualified firm. Willdan Engineering recently completed similar projects for the cities of Newport Beach, Anaheim and South Gate successfully. Willdan's
proposed project team has extensive
experience with conversion of municipal high voltage series street Ilght circuits to low voltage circuits. Willdan's staff demonstrated athorough understanding of the scope and objectives of the project and provided details on their quality assurance and quality control plan. References for the cities of Newport . Beach and South Gate were contacted and reported that Willdan's work was completed on schedule, within budget and project deliverables were of good quality. Additionally, Willdan's proposed fee and hourly rates were competitive with other firms.
2 Financial Impacts & Budget Actions
The total cost for street lighting design services to implement the multi-year street light conversion program is $429,000 including a 10% contingency. Funds are included in the FY2010-11 budget in account number 0010724.589000 -Street & Park Lighting Retrofit.
Prepared by: Allan Sheth, Civil Engineering Associate
Approved:
Martin
C~
Pastucha
Director of Public Works
Forwarded to Council:
Rod Gould
City Manager
Attachment 1 - Multi Year Street Light Conversion Program and Map 3 ATTACHMENTI
City of Santa Monica
Multi Year Street Light Conversion Program
The City's multi-year conversion program will convert the existing 5KV series street lighting systems within the City to 120V multiple systems. For capital program funding and budgeting purposes the remaining 5KV series systems within the City have-been divided into five contract package groups as indicated in the attached map and the list below. For design and construction purposes it is anticipated that five separate bidding/project documents will be developed by the consultant selected pursuant to this process.
List of remaining 5KV series street lighting systems grouped by contract package see attached map as well)
CIRCUIT
NUMBER LOCATION
APPROX.
LENGTH (ft.)
Contract Package 1 (FY 2010/71)
4 25th Street -San Vicente to Montana 5,201
5 24th Street -San Vicente to Montana 5,309
6 23th Street -San Vicente to Montana 5,550
21 18th 8 19th Streets -San Vicente to Montana 11,362
8 22nd Street -San Vicente to Montana 5,470
11 21st Place -San Vicente to Montana 5,479
13 20th & 21st Streets -San Vicente to Montana 10,976
Contract Package 2 (FY 2011/12)
23 22nd Street -Montana to Washington, 21st Street -Montana to Idaho 3,184 45 Montana Ave - 12th Street to 17th Street 4,153
84 Montana Ave - 7th Street to 12th Street 4,258
150 17th Street @ Olympic and I-10 1,160
265 24th Street -Ocean Park to Grant Elementary 610
300 4th Street -Pico to Hill 7,421
Contract Package 3 (FY 2012/13)
25 Montana Ave @ 20th Street 403
114 16th Street -Santa Monica to Colorado 1,718
172 14th Street -Olympic to Pico 2,721
297 3rd Street -Pico to SE City Limit 8,320
ATTACHMENT1
List of remaining 5KV series street lighting systems grouped by contract package see attached map as well)
CIRCUIT
NUMBER LOCATION
APPROX.
LENGTH (ft.)
308 Oak Street - 11th to Euclid, Euclid Street -Hill to Oak, Hill Street - 11th to 14th
3,029
318 2nd Street -Strand to SE City Limit 6,253
Contract Package 4 (FY 2013/14)
9 Stanford Street -Montana to Washington 1,498
91 15th & 16th Streets -Wilshire to Arizona, Arizona Ave - 15th to 16th Ct.
2,409
92 Stewart Street -Colorado to Exposition 4,234
102 Pennsylvania Ave - 26th Street to Steward 1,968
212 11th Street -Pico to Olympic 2,889
335 Area bounded by Highland, Ozone, Lincoln and Marine 4,368 Contract Package 5 (FY 2014/15)
242 Area bounded by Pico, Lincoln, Ocean Park and 16th 10,035 249 Area bounded by Pico, Lincoln, Ocean Park and 16th 6,885 260 Area bounded by Pico, Lincoln, Ocean Park and 16th 5,701 261 Area bounded by Pico, Lincoln, Ocean Park and 16th 6,099 263 Area bounded py Pico, Lincoln, Ocean Park and 16th 3,901 353 . Area bounded by Pico, Lincoln, Ocean Park and 16th 6,891 Multi-Year Street Light Conversion Program Symbol ~
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