City of Santa Paula
City Council
MAYOR JENNY CROSSWHITE
VICE MAYOR ANDY SOBEL
COUNCILMEMBER RICHARD ARAIZA
COUNCILMEMBER CARLOS JUAREZ
COUNCILMEMBER LESLIE CORNEJO
CITY COUNCIL REGULAR MEETING OF THE
SANTA PAULA CITY COUNCIL
WEDNESDAY, JANUARY 19, 2022
6:30 PM - City Council Regular Meeting
SANTA PAULA CITY HALL
970 VENTURA STREET
SANTA PAULA, CA 93060
JULIE LATSHAW, CITY CLERK
DAN SINGER, CITY MANAGER
JOHN C. COTTI, CITY ATTORNEY
1 City of Santa Paula - City Council - City Council Regular Meeting ** SOCIAL DISTANCING IN EFFECT **
You are invited to participate in all Regular City Council meetings. Agendas are posted in the front of Santa Paula City Hall, 970 Ventura Street, Santa Paula, 72 hours in advance of the scheduled meetings. The City Council's regular meetings start at 6:30 p.m. the first and third Wednesday of each month.
In response to COVID-19 and in accordance with AB 361, this meeting will be held remotely via Zoom teleconference. Pursuant to AB 361, a local legislative body is authorized to hold public meetings via teleconferencing to promote social distancing. All votes taken during this teleconference meeting will be by roll call vote, and the vote will be publicly reported. We urge residents who wish to participate in City Council meetings by utilizing any of the following options:
HOW TO VIEW THE MEETING: Watch from home live on local Channel 10, or view the live feed at http://santapaulaca.iqm2.com/Citizens/default.aspx. You may also attend the meeting through a computer or telephone.
BY COMPUTER Zoom Meeting Webinar ID: 827 9830 7260
PASSCODE: 371830
BY TELEPHONE: 1 408-638-0968
HOW TO PARTICIPATE DURING THE MEETING: Members of the public are encouraged to participate under PUBLIC COMMENTS for any item not appearing on the agenda that is within the subject-matter jurisdiction of the City Council, or on any item of interest on the Agenda. To facilitate effective and efficient remote meetings, people wishing to address the Council should submit, by 3:00 p.m., on the day of the Council meeting, an email to [email protected], indicating what item you would like to speak. The Council will also permit public comment through the "raise hand" feature on Zoom. Public comments are limited to three minutes.
HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence on any agenda item by sending an email to [email protected]. All public correspondence received by 3:00 p.m. (PT) on the meeting date will be provided to the legislative body before the meeting. Public Comments received after 3:00 p.m. will be provided to the legislative body the next day.
Your participation in this meeting is in the public domain; meetings are cablecast; minutes of this meeting will reflect your participation in this meeting and are posted on the city's website.
PLEASE NOTE: Be advised that if you bring a legal challenge to an action, you may be limited to raising only those issues you or someone else raised at the meeting described in this Agenda, or in written correspondence delivered to the City Council at or before the meeting.
Any action is subject to the ninety-day time period set forth in Code of Civil Procedure § 1094.6.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 933-4208. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35, 102-35.104 ADA Title II). Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s office. 2 City of Santa Paula - City Council - City Council Regular Meeting
1. CALL TO ORDER
REMINDER: in order to minimize distractions during public meetings, all personal communication devices should be turned off or put in a non-audible mode.
2. INVOCATION
3. FLAG SALUTE
4. ROLL CALL
5. APPROVE VIRTUAL MEETING
5.A FINDINGS TO HOLD VIRTUAL CITY COUNCIL, COMMISSION,
COMMITTEE, BOARD AND OTHER CITY BODIES, MEETINGS
PURSUANT TO AB 361
RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt Resolution No. 7384 Authorizing Virtual City Council, Commission, Board, and other City Bodies Meetings Pursuant to AB 361.
6. PRESENTATIONS
6.A PARKS & RECREATION DEPARTMENT ACTIVITY REPORT
RECOMMENDATION:
Staff recommends the City Council:
Receive and file the Parks & Recreation Department’s Activity Report for the period of July 1, 2021 to December 31, 2021.
7. PUBLIC COMMENT
At this time, members of the public may comment on any item not appearing on the agenda that is within the subject-matter jurisdiction of the City Council. The Mayor will call for "raised hands" to speak. Individual Councilmembers may briefly respond to Public Comments or ask questions for clarification. The City Council may direct staff to report to the City Council on the item at a later meeting. For items appearing on the Agenda, the public will be invited to make comments at the time the item comes up for City Council consideration.
8. CITY COUNCIL REPORTS
9. CITY MANAGER REPORTS
10. CONSENT CALENDAR
Background information has been provided to the City Council on all matters listed under the Consent Calendar and these items are considered to be routine by the City Council and are normally approved by one motion. If discussion is requested by a
REGULAR MATTERS - VIRTUAL MEETING
3 City of Santa Paula - City Council - City Council Regular Meeting Councilmember on any item, or a member of the public wishes to comment on an item, that item may be removed from the Consent Calendar for separate action.
10.A APPROVAL OF MINUTES
RECOMMENDATION:
Staff Recommends Council approve the following Minutes.
1. City Council Regular Minutes - December 1, 2021
2. City Council Special Minutes - December 15, 2021
3. City Council Regular Minutes - December 15, 2021
10.B DECEMBER 2021 WARRANTS AND CERTIFICATIONS
RECOMMENDATION:
Staff recommends that the City Council:
Review and accept the “Certification of Accounts Payable” for the accounts payable payment cycles for December 2021, starting check number 329536 and ending check number 329786.
Review and accept the “Certification of Salaries” for the pay period ending dates December 3
rd, 2021 through December 17th, 2021.
10.C VENTURA COUNTY TRANSPORTATION COMMISSION GRANT FUNDING FOR FY 2021-2022
RECOMMENDATION:
Staff recommends City Council
1. Authorize the Santa Paula Police Department’s acceptance of $119,000.00 in grant funding awarded by the Ventura County Transportation Commission for FY 2021-2022.
2. Allocate $119,000 in revenues (100-4-4500-4279) and a matching amount in expenditures (100-5-4501-610).
10.D RESOLUTION NO. 7385 ESTABLISHING THE RECREATION LEADER
I/II/III CLASSIFICATION SERIES, AMENDING THE BUILDING INSPECTOR I/II JOB DESCRIPTION AND AMENDING THE ADOPTED 2021-2023
SALARY SCHEDULE
RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt Resolution No. 7385, establishing the Recreation Leader I/II/III classification series, amending the Building Inspector I/II, and amending the adopted 2021-2023 salary schedule.
10.E FLAG DISPLAY POLICY
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 7388 enacting a Santa Paula Flag Display Policy.
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11. ACTION ITEMS
11.A
PROFESSIONAL SERVICES AGREEMENT WITH CITYGATE
ASSOCIATES LLC. FOR AN ORGANIZATIONAL EFFICIENCY
ASSESSMENT OF DEVELOPMENT SERVICES PROCESS.
RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the City Manager to execute a Professional Services Agreement with Citygate Associates LLC until December 31, 2022 to conduct an organizational efficiency assessment of the City of Santa Paula development services processes in an amount not to exceed $32,000; in a form approved by the City Attorney, and
2. Allocate a budget allocation for $32,000 is needed for both donation revenues (100-4-7500-6157) and professional services expenditures (100-5-3001-209).
11.B ADVANCED WATER TREATMENT FACILITY PROJECT FINANCIAL
PROJECTIONS AND STATE REVOLVING FUND APPLICATION
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the Updated Wastewater Financial Projections and Advanced Water Treatment Facility Funding and authorize the City Manager to update the Clean Water State Revolving Fund loan application.
2. Adopt Reimbursement Resolution 7382 authorizing reimbursing expenditures and indicating a reasonably expected maximum principal amount of $23 million for the AWTF project.
11.C WAIVE FORMAL BIDDING AND ACCEPT CONTRACT WITH MARK43 INC.
FOR COMPUTER AIDED DISPATCHING AND RECORDS MANAGEMENT
SYSTEM.
RECOMMENDATION:
Staff recommends the approval of a contract with Mark 43, Inc. in the amount of $636,004 for the delivery of a Computer Aided Dispatching and Records Management System for the Santa Paula Police Department, as well as services required to integrate the solution.
11.D 2021-2023 CITY COUNCIL STRATEGIC PLAN PROGRESS REPORT RECOMMENDATION:
Staff recommends that the City Council:
5 City of Santa Paula - City Council - City Council Regular Meeting
1. Receive an update on the Council's Strategic Plan, and
2. Direct staff to take additional, related action that may be desirable.
11.E ANALYSIS OF WASTEWATER SERVICE OPTIONS
RECOMMENDATION:
Staff recommends that the City Council:
(1) Receive and file the 2022 Updated Cost Benefit Analysis, and (2) Provide Staff with direction relative to wastewater operations.
Presenters:
Clete J. Saunier, Public Works Director
Christy Ramirez, Finance Director
Gerhardt Hubner, MKN & Associates
Michael Nunley, MKN & Associates
12. ITEMS FOR FUTURE AGENDAS
12.A FUTURE AGENDA ITEMS
RECOMMENDATION:
Staff recommends City Council Review Future Agenda Items.
13. ADJOURNMENT
State of California )-
County of Ventura )- ss
City of Santa Paula )-
I declare under penalty of perjury that I posted this City Council Agenda on the bulletin board near the front door of City Hall, 970 Ventura Street, Santa Paula, California.
On_________________ at______________Signed:_________________________ Julie Latshaw
City Clerk
6 City of Santa Paula - City Council - City Council Regular Meeting