City of Santa Paula
VIRTUAL MEETING
City Council – regular MEETING
january 19, 2022, 6:30 PM
MINUTES
REGULAR MATTERS - VIRTUAL MEETING
CALL TO ORDER
Mayor Crosswhite called the meeting to order at 6:33 p.m.
INVOCATION
Rev. Lupita Alonso-Redondo, M.Div. provided the Invocation.
FLAG SALUTE
Councilmember Cornejo led the flag salute.
ROLL CALL
Members Present: Councilmember Leslie Cornejo, Councilmember Carlos Juarez, Councilmember Rick Araiza, Vice Mayor Andy Sobel and Mayor Jenny Crosswhite.
APPROVE VIRTUAL MEETING
5.A FINDINGS TO HOLD VIRTUAL CITY COUNCIL, COMMISSION,
COMMITTEE, BOARD AND OTHER CITY BODIES, MEETINGS PURSUANT TO AB 361 Julie Latshaw, City Clerk, presented this item.
Vice Mayor Sobel motioned, second by Councilmember Araiza to 1) Approve Resolution No. 7384 Authorizing Virtual City Council, Commission, Board, and other City Bodies Meetings Pursuant to AB 361. Motion carried by the following voice vote: AYES: Councilmember Araiza, Councilmember Juarez, Councilmember Cornejo, Vice Mayor Sobel, and Mayor Crosswhite. NOES: None. ABSTAIN: None. ABSENT: None at time of vote.
PRESENTATIONS
6.A PARKS & RECREATION DEPARTMENT ACTIVITY REPORT
Parks and Recreation Director, Greg Barnes, presented the Parks & Recreation Department’s Activity Report for the period of July 1, 2021 to December 31, 2021.
PUBLIC COMMENT
None.
CITY COUNCIL REPORTS
Councilmember Araiza:
Toured the upper Ojai Fire Station
Councilmember Juarez:
Attended the funeral services for Chief Robert Gonzales, participated in the Glen Tavern Chamber Mixer, road dune buggy in the Santa Tours, read names of Hospice Light of Life, distributed Christmas baskets with Rotary, Citizen Core meeting, and announced the loss of retired employee with the Santa Paula Police Department, James W. Rhodes.
Councilmember Cornejo:
Attended the Light Up the Life ceremony, and Property Business Improvement District meeting.
Vice Mayor Sobel:
Attended Economic Development Collaborative meetings, Social Justice Ad Hoc meeting, Southern California of Governments meeting, and announced Ventura County Transportation Commission news of the hiring of the new Executive Director, Martin Erickson.
Mayor Crosswhite:
Attended the Glen Tavern Mixer, Social Justice Ad Hoc, Ventura Regional Sanitation District, virtual roundtable with Congresswoman Julia Brownley, City Selection Committee, Ventura County Council of Governments.
CITY MANAGER REPORTS
City Manager Dan Singer:
Updated the effects COVID is taking on City staff and offices with limited services, meetings with De Colores and Latino Townhall, met with the new train operators from Northern Sierra, and spoke of Joe Ferguson, former employee who has recently passed.
CONSENT CALENDAR
Councilmember Juarez motioned, second by Councilmember Cornejo to approve Consent Calendar. Motion carried by the following voice vote: AYES: Councilmember Araiza, Councilmember Juarez, Councilmember Cornejo, Vice Mayor Sobel, and Mayor Crosswhite. NOES: None. ABSTAIN: None. ABSENT: None at time of vote.
10.A APPROVAL OF MINUTES
RECOMMENDATION:
Staff Recommends Council approve the following Minutes.
City Council Regular Minutes - December 1, 2021
City Council Special Minutes - December 15, 2021
City Council Regular Minutes - December 15, 2021
10.B DECEMBER 2021 WARRANTS AND CERTIFICATIONS
RECOMMENDATION:
Staff recommends that the City Council:
Review and accept the “Certification of Accounts Payable” for the accounts payable payment cycles for December 2021, starting check number 329536 and ending check number 329786.
Review and accept the “Certification of Salaries” for the pay period ending dates December 3rd, 2021 through December 17th, 2021.
10.C
VENTURA COUNTY TRANSPORTATION COMMISSION GRANT FUNDING FOR FY 2021-2022 RECOMMENDATION:
Staff recommends City Council:
Authorize the Santa Paula Police Department’s acceptance of $119,000.00 in grant funding awarded by the Ventura County Transportation Commission for FY 2021-2022.
Allocate $119,000 in revenues (100-4-4500-4279) and a matching amount in expenditures (100-5-4501-610).
10.D RESOLUTION NO. 7385 ESTABLISHING THE RECREATION LEADER /II/IIICLASSIFICATION SERIES, AMENDING THE BUILDING INSPECTOR I/II JOB DESCRIPTION AND AMENDING THE ADOPTED 2021-2023 SALARY SCHEDULE RECOMMENDATION:
Staff recommends that the City Council:
Adopt Resolution No. 7385, establishing the Recreation Leader I/II/III classification series, amending the Building Inspector I/II, and amending the adopted 2021-2023 salary schedule.
10.E FLAG DISPLAY POLICY
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 7388 enacting a Santa Paula Flag Display Policy.
11. ACTION ITEMS
Mayor Crosswhite motioned, second by Vice Mayor Sobel to approve moving item 11B and 11E before 11A. Motion carried by the following voice vote: AYES: Councilmember Araiza, Councilmember Juarez, Councilmember Cornejo, Vice Mayor Sobel, and Mayor Crosswhite. NOES: None. ABSTAIN: None. ABSENT: None at time of vote.
11.A
PROFESSIONAL SERVICES AGREEMENT WITH CITYGATE ASSOCIATES LLC. FOR AN ORGANIZATIONAL EFFICIENCY ASSESSMENT OF DEVELOPMENT SERVICES PROCESS.
Councilmember Juarez motioned, second by Vice Mayor Sobel to 1) Authorize the City Manager to execute a Professional Services Agreement with Citygate Associates LLC until December 31, 2022 to conduct an organizational efficiency assessment of the City of Santa Paula development services processs in an amount not to exceed $32,000; in a form approved by the City Attorney; and 2) Allocate a budget allocation for $32,000 is needed for both donation revenues (100-4-7500-6157) and professional services expenditures (100-5-3001-209). Motion carried by the following voice vote: AYES: Councilmember Araiza, Councilmember Juarez, Councilmember Cornejo, Vice Mayor Sobel, and Mayor Crosswhite. NOES: None. ABSTAIN: None. ABSENT: None at time of vote.
11.B ADVANCED WATER TREATMENT FACILITY PROJECT FINANCIAL
PROJECTIONS AND STATE REVOLVING FUND APPLICATION
Clete Saunier, Public Works Director presented this item. Eileen Shields with MKN Associates, provided a presentation on the Advanced Water Treatment Facility Project, and Alex Handlers with Bartlewells, provided information on the financial data.
Councilmember Juarez motioned, second by Vice Mayor Sobel to 1) Approve the Updated Wastewater Financial Projections and Advanced Water Treatment Facility Finding and authorize the City Manager to update the Clean Water State Revolving Fund loan applicatyion; and 2) Adopt Reimbursement Resolution 7382 authorizing reimbursing expenditures and indicating a reasonably expected maximum principal amount of $23 million for the AWTF project. Motion carried by the following voice vote: AYES: Councilmember Araiza, Councilmember Juarez, Councilmember Cornejo, Vice Mayor Sobel, and Mayor Crosswhite. NOES: None. ABSTAIN: None. ABSENT: None at time of vote.
11.C WAIVE FORMAL BIDDING AND ACCEPT CONTRACT WITH MARK43 INC.FOR COMPUTER AIDED DISPATCHING AND RECORDS MANAGEMENT SYSTEM.
Vice Mayor Sobel motioned, second by Councilmember Cornejo to approve as amended waiving the formal bidding process and approval of a contract with Mark 43, Inc., in the amount of $636,004 for the delivery of a Computer Aided Dispatching and Records Management System for the Santa Paula Police Department, as well as services required to integrate the solution. Motion carried by the following voice vote: AYES: Councilmember Araiza, Councilmember Juarez, Councilmember Cornejo, Vice Mayor Sobel, and Mayor Crosswhite. NOES: None. ABSTAIN: None. ABSENT: None at time of vote.
11.D 2021-2023 CITY COUNCIL STRATEGIC PLAN PROGRESS REPORT Management Analyst, Jonathan Royas, presented the 2021-2023 City Council Strategic Plan Progress Report.
11.E ANALYSIS OF WASTEWATER SERVICE OPTIONS
This item was presented by Clete J Saunier, Public Works Director, Christy Ramirez, Finance Director, Gerhardt Hubner, MKN & Associates, and Michael Nunley, MKN & Associates.
Chris Theisen with Ventura Regional Sanitation District (VRSD) spoke on the workings of VRSD and would like the City of Santa Paula to extend their contract for five years.
Councilmember Araiza motioned, second by Councilmember Juarez to approve 1) Receive and file the 2022 Updated Cost Benefit Analysis; and 2) Provided Staff with direction to pursue a five-year contract extension with VRSD for the continued operation of the wastewater collection system and water recycling facili8ty (WRF). Motion carried by the following voice vote: AYES: Councilmember Araiza, Councilmember Juarez, and Mayor Crosswhite. NOES: Councilmember Cornejo and Vice Mayor Sobel. ABSTAIN: None. ABSENT: None at time of vote.
ITEMS FOR FUTURE AGENDAS
12.A FUTURE AGENDA ITEMS
City Manager Dan Singer, explained that due to the high numbers of COVID-19 cases, we anticipate the February 2nd meeting to be held virtual. Reserve Officer Ed Jones years of service award on a later date so that it can be done at an in-person meeting. RRM Consulting is anticipated at the February 2nd meeting.
ADJOURNMENT
Mayor Crosswhite adjourned the meeting in memory of Joe Ferguson and James W. Rhodes at 9:27 p.m.
ATTEST:
______________________________ Julie Latshaw
City Clerk