Commercial
City of Santa Paula Solid Waste Collection Rates 2022
Commercial Services: Cart, Bin, Temporary & Roll-Off
Refuse, Recyclable & Organic Services Mandatory All Accounts With Enhancements
Roll-Off Services
Service Description
Non-compacted collection
Compacted collection
Roll-Off Disposal per Ton - Trash
Roll-Off Disposal per Ton - Recycling
Roll-Off Disposal per Ton - Organics
Additional Roll-Off Services
Service Description
Roll-off box rental (10, 20, 30 or 40 cubic yard)
Roll-off roll-top rental
Roll-off compactor monthly lease
Roll-off and compactor per day rental after 7 days without a pull Roll-off same-day priority service
Roll-off go-back/dry-run/redelivery/return trip/relocation fee Roll-off plastic liner
Roll-off "rocket-launcher" service per hour (one hour minimum) Roll-off and compactor overweight penalty (per ton over 1 O tons - plus disposal) Roll-off and compactor repair (per hour, excludinq parts) Roll-off steam clean compactor:
1x per year (each compactor)
2x or more per year (each compactor)
Roll-off and compactor load characterization - customer requested Roll-off box impound fee for non-permitted haulers
Rate
$ 268.46
$ 353.31
$ 75.00
$ 90.00
$ 135.00
Rate
$ 180.00
$ 60.00
$ 695.00
$ 15.00
$ 75.00
$ 180.00
$ 47.50
$ 165.00
$ 110.00
$ 90.00
$ 300.00
$ 275.00
$ 550.00
$ 900.00
Printed: 11/9/2021 220
To: Honorable Mayor and Members of the City Council
From: Clete Saunier, Public Works Director
Subject: HARVARD BOULEVARD AND PUBLIC RIGHT OF WAY
IMPROVEMENTS - INTERFUND LOAN
Date: June 1, 2022
Agenda Item: 11.D
CITY OF SANTA PAULA
MEMORANDUM
RECOMMENDATION:
Provide Staff direction by selecting one of the supplemental funding options described in this report.
Presented by: Clete J. Saunier, Public Works Director
BACKGROUND:
The City’s water and sewer systems consist of a network of pipelines that provide for domestic potable water delivery and waste collection for the community. This water and sewer infrastructure is aged in excess of 100 years in many areas and in need of continuing repair to maintain service and function to the City’s residences and businesses. The City’s capital improvement program (CIP) and associated budget provides for the incremental replacement of aging infrastructure over time. The 2005 Potable Water System Master Plan and the 2005 Wastewater System Master Plan identified needed water and sewer utility improvements for Harvard Boulevard based on both current and future demands. Subsequent design surveys and related investigation of Harvard sewer mains revealed additional deficiencies and areas of issue that will be addressed with the proposed project.
Water and sewer pipeline replacement efforts are coordinated with the City’s Pavement Management Program (PMP) to allow for efficiencies in construction process and minimize disruption to the adjacent community associated with multiple infrastructure construction projects. Pavement condition along the entire length of Harvard has continued to deteriorate over time, and the comprehensive rehabilitation of street paving has been awaiting the completion of required water and sewer improvements. The repair and upgrading of pedestrian improvements within Harvard Boulevard will be required following completion of the water and sewer main replacements, including the upgrade of disabled access ramps at intersections, the replacement of crosswalks, and upgrading street striping and signage to current standards
ANALYSIS:
On December 15, 2021, Council approved budget changes to address the Water and Sewer 221
funding issues related to this project. The following report will address the remaining street related expenses that are in need of attention.
Staff identified a total project cost of $1,984,800 for the street portion of the Harvard Blvd Street Improvement Program (non-enterprise related). Staff is presenting funding options for a total of $3m inclusive of the $1.98m mentioned above, as well as construction management costs and other escalating expenses related to the higher than expected construction costs currently being experienced.
Previously, two funding options were presented as noted below:
1. Austerity budgeting - This option would have seen current CIP projects such as the Citywide Street/Pavement Rehab & Preservation, Sidewalk Repairs, and ongoing Crosswalk Safety Improvements have all funds redirected to the Harvard Street Improvement & related crosswalk improvement programs.
2. Loan Funding - iBank - This option was underway with the Infrastructure State Revolving Fund team at iBank. However due to the rising market rates, it is anticipated that the City would repay an additional $623,500 in interest payments. Staff has placed a brief hold on this option while we explore the next option.
Council indicated support for the iBank loan option and directed staff to begin the application process.
Since that time, and given the costs and limitations associated with the iBank loan option, staff has established a viable third option, as follows:
1. Loan Funding - Interfund Loan from Reserve Fund - The General Reserve Fund (101) and Measure T Reserve Fund (104) have a combined balance of over $3.6m. Using the LAIF interest rate, the rate the City would have otherwise earned on Reserve Funds, the interest payment would only equal to approximately $41,000. Unlike the iBank, there are no points or costs associated with the loan. The City's Reserve Policy allows for this loan to occur, however an exception to the amount that could be borrowed would need to be made, as described below.
RESERVE POLICY REQUIREMENTS
The Reserve Policy allows for up to one-third of the Contingency Reserve balance may be used to finance capital acquisitions, as long as a repayment plan is approved. The repayment plan must be financially feasible based on the City’s adopted Long-Term Financial Forecast.
Alternative financing options shall be presented for consideration along with the use of the Contingency Reserve (as noted above). Due to the timing of the projects, an exception would need to be made to allow for 1/2 of the reserve to be used.
A majority vote from the City Council is required to determine that it is necessary to use the Contingency Reserve for any of the uses listed above. With the exception of the emergency scenario, the reserve contingency balance allocated for other intended uses shall not exceed 50% of the required balance in any given year.
Staff shall bring for Council consideration a replenishment plan, within 90-days of allocation from the reserve. It would be Council’s expectation that every effort would be made to replenish the reserve as soon as it is financially feasible and practical to do so. If the reserve 222
cannot be replenished by the next annual budget, a repayment plan not to exceed five years should be approved by council via a majority vote.
LOAN AMOUNT AND REPAYMENT
While $1,250,000 has been budgeted for Pavement Slurry Seal and Citywide Street Preservation Projects for FY 22/23 (and projected for future years), the need for the Harvard street repair to be completed prompted a discussion of utilizing a portion of the Measure T Revenues to be used for a loan repayment (originally intended as an iBank loan - ISRF Loan).
Based on an anticipated revenue stream of $4m in Measure T Sales Tax, and a continued 30% allocation to streets, staff would still have $595,000 annually for other street repair programs, more than the original anticipated amount of $414,000 from 2020.
Anticipated MT 4,000,000
Anticipated PW portion 30%
Anticipated PW portion 1,200,000
Less Loan Repayment (604,818)
Remaining amount 595,182
STRATEGIC PLAN:
The approval of this agenda item does not directly address the strategic goals within the City's adopted Strategic Plan.
FISCAL IMPACTS:
Staff anticipates a need of $75,000 in the current fiscal year (FY 21/22), $925,000 next fiscal year (FY 22/23) and $2m in FY 23/24.With repayment amounts beginning in FY 22/23, the total loan need would be $1.78m (below the 50% reserve balance requirement but in excess of the 33% loan amount limit). It should be noted that Measure T revenues continue to trend above the original projected amount of $2.6m at time of adoption by the voters, up to a steady $4m. Council may decide to allocate an additional Measure T allocation up to $300,000 in anticipated surplus at the close of FY 21/22.
FY
21/22
FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 Total
Crosswalk Safety
Improvement (75,000)(925,000) (1,000,000)
Harvard Street
(2,000,000) (2,000,000)
TOTAL NEED
(75,000)(925,000) (2,000,000)- - - (3,000,000)
Repayment Amount 16,427 604,818 604,815 604,812 604,809 604,806 3,040,488
LOAN AMOUNT
58,573 320,182 1,395,185 1,773,940
223
*Measure T Surplus
Anticipated 300,000 300,000
FY 21/22 expected
$300,000 over
budget
OPTIONS:
The Council may decide not to direct staff to pursue this interfund loan and instead:
1. Continue pursuing the iBank Loan with an additional $582,000 to be paid in interest to iBank.
2. Utilize funding sources from other street projects (austerity budgeting) to fund these projects.
3. Direct staff to not continue improvements on Harvard and related crosswalk improvements projects.
ATTACHMENTS:
224
Santa Paula City Council Tentative Agenda Schedule
Updated 5/26/2022
DEPARTMENT MEETING
DATE Wednesday, June 15, 2022
Finance 6/15/2022 Contract Award for User and DIF Study Finance Finance Department Report
Attorney Election Consolidation Resolutions
Admin PBID – Public Hearing
PW Mesa Tank Replacement Plan/Specs Bid Notice
PW Harvard Blvd. Contract Award
STUDY SESSION TOPICS
Admin No Smoking Ordinance
CDD 6/15/2022 Cultural Arts Council
Admin Homelessness Discussion
P&R 8/17/2022 Oil Museum Options
Admin Diversity, Equity and Inclusion Workshop
FUTURE AGENDA ITEMS
Admin SoCal Edison discussion on rates
CDD Franchise esVolta – Public Hearing
CDD Housing Element Adoption
CDD Inclusionary Housing DIF
P&R Teague Park Restroom Construction Contract
Clerk Election Consolidation
CDD Cannabis Processing Ordinance
Admin Election Districts Workshops
Attorney Term Limits
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