City of Santa Paula
City Council
MAYOR JENNY CROSSWHITE
VICE MAYOR ANDY SOBEL
COUNCILMEMBER RICHARD ARAIZA
COUNCILMEMBER CARLOS JUAREZ
COUNCILMEMBER LESLIE CORNEJO
CITY COUNCIL REGULAR MEETING OF THE
SANTA PAULA CITY COUNCIL
WEDNESDAY, JUNE 15, 2022
6:30 PM - City Council Regular Meeting
SANTA PAULA CITY HALL
970 VENTURA STREET
SANTA PAULA, CA 93060
JULIE LATSHAW, CITY CLERK
DAN SINGER, CITY MANAGER
JOHN C. COTTI, CITY ATTORNEY
1 City of Santa Paula - City Council - City Council Regular Meeting
BRINGING ITEMS BEFORE THE CITY COUNCIL
You are invited to participate in all Regular City Council meetings. Agendas are posted in the front of Santa Paula City Hall, 970 Ventura Street, Santa Paula, 72 hours in advance of the scheduled meetings. The City Council's regular meetings start at 6:30 p.m. the first and third Wednesday of each month in the City Hall Council Chambers located at 970 Ventura Street in Santa Paula.
HOW TO PARTICIPATE IN PERSON DURING THE MEETING: If you wish to speak at a City Council meeting, please fill out a Public Comment Form noting your name and address and submit the form to the City Clerk. Include the Agenda item number, when appropriate. Public comments are limited to 3 minutes.
1. Items Not on the Agenda: If you wish to discuss an item which is not scheduled on the Agenda, you may address the City Council during Public Comment. Please realize that due to the limitations placed on the City Council by provisions of the California Government Code, the City Council ordinarily cannot take action on any item that is not on the agenda. Because of these restrictions, expect that matters that you identify during public comment will be referred to staff or considered on a future agenda.
2. Agenda Items: Items being considered by the City Council may appear on the Consent Calendar, as an Action Item, or as a Public Hearing. Public comments on each type of item are handled differently, as explained below:
a. For items appearing on the Consent Calendar, please submit a Public Comment Form before the Council takes action on the Consent Calendar. Items that receive a Public Comment Form may be pulled from the Consent Calendar by the Mayor and discussed separately by the City Council.
b. For items appearing as an Action Item, the Mayor will announce the Agenda item and request the staff report, the staff member responsible will give a brief summary of the report; the City Council will have an opportunity to ask questions of staff; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); and the City Council will discuss the item and then take appropriate action.
c. For items on which a Public Hearing is scheduled, the Mayor will open the public hearing and receive the staff report; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); the City Council will discuss the item; and the Mayor will close the public hearing after City Council action.
HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence on any agenda item by sending an email to [email protected]. All public correspondence received by 3:00 p.m. (PT) on the meeting date will be provided to the legislative body before the meeting. Public Comments received after 3:00 p.m. will be provided to the legislative body the next day.
Your Participation in this meeting is in the public domain; meetings are cablecast; minutes of this meeting will reflect your participation in this meeting and are posted on the city’s website.
PLEASE NOTE: Be advised that if you bring a legal challenge to an action, you may be limited to raising only those issues you or someone else raised at the meeting described in this Agenda, or in written correspondence delivered to the City Council at or before the meeting.
Any action is subject to the ninety-day time period set forth in Code of Civil Procedure § 1094.6.
In compliance with the Americans with Disabilities Act, if you need special assistance to 2 City of Santa Paula - City Council - City Council Regular Meeting
1. CALL TO ORDER
REMINDER: in order to minimize distractions during public meetings, all personal communication devices should be turned off or put in a non-audible mode.
2. INVOCATION
3. FLAG SALUTE
4. ROLL CALL
5. CLOSED SESSION REPORT
6. PRESENTATIONS
6.A JULY PARKS & RECREATION MONTH - PROCLAMATION
6.B PRIDE MONTH PROCLAMATION
6.C FINANCE DEPARTMENT UPDATE AND OVERVIEW OF ANNUAL AUDIT RECOMMENDATION:
Staff recommends that the City Council receive and file the FY 2021/2022 Third Quarter (January - March 2022) Activity Report for the Finance Department and receive a presentation from the City Auditors.
7. PUBLIC COMMENT
At this time, members of the public may comment on any item not appearing on the agenda that is within the subject-matter jurisdiction of the City Council. A Public Comment Form must be submitted to the City Clerk prior to the beginning of the Public Comment period in order to be recognized to speak. Individuals submitting Public Comment Forms after the beginning of the Public Comment period will not be allowed to speak at this time, but may be recognized to speak by the Mayor at the conclusion of the meeting. Individual Councilmembers may briefly respond to Public Comments or ask questions for clarification. The City Council may direct staff to report to the City Council on the item at a later meeting. For items appearing on the Agenda, the public will be invited to make comments at the time the item comes up for City Council consideration. If a member of the public wishes to address a Consent Calendar item, please submit a Public Comment Form for that item. It may then be discussed separately by the Council, and the public will be invited to make comments at that time. At all times, please use the microphone and write your name and address on the Public Comment Form provided.
8. CITY COUNCIL REPORTS
participate in this meeting, please contact the City Clerk at (805) 933-4208. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35, 102-35.104 ADA Title II). Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s office.
REGULAR MATTERS - COUNCIL CHAMBERS
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9. CITY MANAGER REPORTS
10. CONSENT CALENDAR
Background information has been provided to the City Council on all matters listed under the Consent Calendar and these items are considered to be routine by the City Council and are normally approved by one motion. If discussion is requested by a Councilmember on any item, or a member of the public wishes to comment on an item, that item may be removed from the Consent Calendar for separate action.
10.A APPROVAL OF MINUTES
RECOMMENDATION:
Staff recommends Council approve the following minutes:
1. City Council Special Minutes - June 1, 2022
2. City Council Closed Minutes - June 1, 2022
3. City Council Regular Minutes - June 1, 2022
10.B MAY 2022 WARRANTS AND CERTIFICATIONS
RECOMMENDATION:
Staff recommends that the City Council:
Review and accept the "Certification of Accounts Payable" for the accounts payable
payables cycles for May 2022, starting check number 330884 and ending check number
331148.
Review and accept the "Certification of Salaries" for the pay period ending dates May 13th,
2022 through May 27th, 2022.
10.C CALLING THE NOVEMBER MUNICIPAL ELECTION AND REQUESTING
CONSOLIDATION WITH THE STATEWIDE ELECTION
RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt Resolution No. 7407 calling a General Municipal Election on November 8, 2022, and requesting consolidation with other elections held on the same date; and
2. Adopt Resolution No. 7408 to establish requirements for Candidate Statements that will be included with voter information.
10.D SECOND READING AND ADOPTION OF ORDINANCE No. 1318
RELATING TO RECREATION COMMISSION MEMBERSHIP
RECOMMENDATION:
Staff Recommends that the City Council:
Adopt Ordinance No. 1318 to amend Santa Paula Municipal Code sections
32.45 and 32.46 to the membership and terms of members of the Recreation Commission.
10.E FISCAL YEAR 2021-2022 CITYWIDE STREET MAINTENANCE FUNDING 4 City of Santa Paula - City Council - City Council Regular Meeting (PART 2)
RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the City Manager to issue a work order for J & H Engineering, to provide street maintenance services in accordance with the threeyear street maintenance agreement.
10.F ECONOMIC DEVELOPMENT ADVISORY COMMITTEE PLANNING
COMMISSIONER APPOINTMENT
RECOMMENDATION:
Staff recommends that the City Council:
Appoint Jason Herber, Planning Commission Chair to the Economic Development Advisory Committee.
10.G APPROVE RESOLUTION NO. 7406 APPROVING A CITY STAFF
REORGANIZATION PLAN IN THE PARKS AND RECREATION
DEPARTMENT
RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt Resolution No. 7406 approving a City staff reorganization in the Parks and Recreation Department.
10.H NOTICE OF COMPLETION FOR THE BIOLOGICAL ODOR SYSTEM PROJECT (CIP NO. 9348)
RECOMMENDATION:
Staff recommends that the City Council:
1. Accept the work performed by Metro Builders, Inc. for the Biological Odor Control Facility Project at Santa Paula Water Recycling Facility.
2. Authorize staff to file the Notice of Completion with the County Recorder.
10.I PLANS AND SPECIFICATION FOR THE MESA TANKS REPLACEMENT
PROJECT
RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt Resolution No. 7410 approving the plans and specifications for the Mesa Tanks Replacement Project
2. Authorize Staff to advertise for Project bids.
10.J ANNUAL AUDIT - FY 20/21
RECOMMENDATION:
5 City of Santa Paula - City Council - City Council Regular Meeting Staff recommends the City Council receive and place on file the Annual Audited Financial Statements for the Fiscal Year ended June 30, 2021.
Presented by: Christy Ramirez, Finance Director
10.K WATER RECYCLING FACILITY ANOXIC AND AEROBIC TANKS
REHABILITATION PROJECT AGREEMENT
RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the City Manager to execute a construction contract with Cushman Contracting Corporation for the Water Recycling Facility Anoxic Tanks No. 1 & 2 and Aerobic Tanks No. 1 & 2 Rehabilitation Project, CIP No. 9341, in the base bid amount of $263,310, in a form approved by the City Attorney.
2. Authorize the City Manager to approve award of bid Alternate 1 and/or bid Alternate 2 to Cushman Contracting Corporation if specified additional work is required as verified by Staff for an amount not to exceed $90,000.
3. Authorize the City Manager to approve contract change orders as required and verified by Staff in an amount not to cumulatively exceed $35,831 (10% construction contingency with Alternates 1 and 2 included) for the Water Recycling Facility Anoxic and Aerobic Tanks Rehabilitation Project.
10.L CITY COUNCIL APPROVAL FOR USE OF AFFORDABLE HOUSING
TRUST FUNDS FOR STATE REQUIRED PREVAILING WAGE
MONITORING FOR THE SPIRIT OF SANTA PAULA CAPITAL PROJECT RECOMMENDATION:
Staff recommends that the City Council:
1. Approve Resolution No. 7411 of the City Council of the City of Santa Paula, authorizing the City Manager to expend an amount not to exceed $20,000 in Housing In-Lieu Funds from the Affordable Housing Trust Fund (fund: 219) to pay for state required consulting services for prevailing wage review and monitoring associated with the building improvements for the Spirit of Santa Paula Homeless Services and Shelter facility at 1498 East Harvard Boulevard.
2. Authorize a budget allocation of $20,000 from fund 219-5-9093-502 for consultant work related to this item.
10.M DESIGNATION OF VOTING DELEGATE FOR THE LEAGUE OF
CALIFORNIA CITIES ANNUAL CONFERENCE & EXPO - SEPTEMBER 7-9, 2022
RECOMMENDATION:
Staff recommends that the City Council:
Designate Mayor Crosswhite as the voting delegate and Vice Mayor Sobel as 6 City of Santa Paula - City Council - City Council Regular Meeting the alternate delegate to participate in the 2022 League of California Cities Annual Conference.
Presented by: Julie Latshaw, City Clerk
11. PUBLIC HEARING
Verification of posting notice by City Clerk
Declaration of conflicts (if any)
Declaration of ex parte contacts (if any)
Open public hearing
Staff presentation
Discussion and action
Close public hearing
11.A PROPERTY BUSINESS IMPROVEMENT DISTRICT (PBID) RENEWAL RECOMMENDATION:
Staff recommends that the City Council:
1. Conduct a public hearing to receive ballots, tally ballots and declare ballot results for the Downtown Property-Based Business Improvement District (PBID);
2. Upon the conclusion of the public hearing, if the vote is successful to support the property owner assessments towards renewing the PBID, adopt Resolution 7409 to renew the PBID and confirm the assessments to be levied upon properties as described in the Management District Plan.
12. ACTION ITEMS
12.A APPOINTMENT TO COMMISSIONS AND COMMITTEES
RECOMMENDATION:
Staff Recommends that the City Council:
Appoint applicants to various Commissions and Committees.
Presented by: Julie Latshaw, City Clerk
12.B 2022 LABOR DAY PARADE SPONSORSHIP REQUEST
RECOMMENDATION:
1. Consider a request to sponsor up to 50% of the costs for City services for the 2022 Santa Paula Labor Day Parade.
12.C HARVARD BOULEVARD WATER AND SEWER PIPELINE
REPLACEMENT AND PAVING REHABILITATION PROJECT
CONSTRUCTION CONTRACT
RECOMMENDATION:
Staff recommends that the City Council:
7 City of Santa Paula - City Council - City Council Regular Meeting
1. Authorize the City Manager to execute a Construction Contract with Toro Enterprises, Inc. for the construction of the Harvard Boulevard Water and Sewer Pipeline Replacement and Paving Rehabilitation Project in the amount of $16,278,052 in a form approved by the City Attorney;
2. Authorize the City Manager or his designee to approve contract change orders as required and verified by staff in an amount not to cumulatively exceed $813,903 (5% construction contingency) for the Harvard Boulevard Water and Sewer Pipeline Replacement and Paving Rehabilitation Project; and
3. Approve budget adjustments and allocations as recommended by staff.
12.D FY 21/23 MID CYCLE BUDGET
RECOMMENDATION:
Staff recommends the City Coucil:
1. Receive a presentation on the Fiscal Year 2022/23 Mid-Cycle Budget Review
2. Adopt Resolution 7412 Amending the FY 2022/23 Budget and Adopting the FY 2022/23 GANN Limit.
13. ITEMS FOR FUTURE AGENDAS
13.A FUTURE AGENDA ITEMS
RECOMMENDATION:
Staff recommends City Council Review Future Agenda Items.
14. ADJOURNMENT
State of California )-
County of Ventura )- ss
City of Santa Paula )-
I declare under penalty of perjury that I posted this City Council Agenda on the bulletin board near the front door of City Hall, 970 Ventura Street, Santa Paula, California.
On_________________ at______________Signed:_________________________ Julie Latshaw
City Clerk
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